Olympus DR-1000 Instructions Manual
DIRECTREC
DR-1000
Dictation Kit
INSTRUCTIONS
INSTRUCTIONS
EN
FR
MODE D’EMPLOI
ES
INSTRUCCIONES
DE
BEDIENUNGSANLEITUNG
IT
ISTRUZIONI
ИНСТРУКЦИЯ
RU
Thank you for purchasing an
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
Olympus DIRECTREC.
E
N
Main Features
This product is equipped with the following features.
● New and improved microphone system reduces extraneous sounds such
as wind or machine noise created while recording and thus enabling a
higher quality of sound recording than ever before.
● New design and location of buttons enable single-handed control without
ever having to visually check the placement of function buttons. Directrec
fits easily into your hand providing effortless control coupled with superb
dictation experience (☞P.4).
● The Directrec has 2 programmable (A,B) buttons (☞P.27,28).
● All button functions are easily customized to suit a particular preference
or any recording environment (☞P.27-31).
● USB Audio Device Directrec, can be used as a USB microphone or USB
speaker when connected to a PC. In addition, a powerful built-in speaker
provides hi-fidelity acoustic playback.
● Directrec can be used as a remote-control for the DSS Player 6 (referred
to as DSS Player from now on) not only for direct recording, but also
when editing recorded files on a PC.
● Directrec can save a recording as a file on a PC in DSS (Digital Speech
Standard) format.
● Two recording modes, SP (Standard Playback) mode or LP (Long
Playback) mode (☞P.21).
● Microphone sensitivity can be adjusted to better suit recording
conditions and environment (☞P.21).
• OLYMPUS IMAGING CORPORATION holds the copyrights for DSS Player
Version 6 software and the instructions (this manual).
• Microsoft and Windows are registered trademarks of Microsoft Corporation.
• Intel and Pentium are registered trademarks of Intel Corporation.
• Other product and brand names mentioned herein may be the trademarks or
registered trademarks of their respective owners.
2
Table of Contents
Introduction
Identification of Parts ............................ 4
Minimum Requirement ......................... 5
Getting Ready
Installing DSS Player Software ............ 6
Uninstalling DSS Player Software ........ 8
Using Online Help................................. 9
Let’s Get Started
Connection to Your PC ....................... 10
Running DSS Player........................... 11
Window Names................................... 12
Using the Remote Edit Window ......... 13
Direct Recording ................................. 15
Playback (Playing a Dictation File) .... 18
Save Recording .................................. 20
Microphone Sensitivity ....................... 21
Recording Modes ............................... 21
Index Marks ........................................ 22
System Sounds .................................. 25
Directrec Default User ID to Directrec ...
Directrec Button Function Customization ...
Troubleshooting .................................. 32
Specifications ..................................... 33
26
27
User Support
Technical Assistance And Support ..... 33
3
Identification of Parts
1 Built-in microphone
1
3
4
6
9
0
2 Record/Play indicator light
3 PLAY button/STOP function
2
4 NEW button
5 A (Programmable) button
5
6 REW (Rewind) button
8
7 REC (Record)/STOP function
7
8 FF (Fast Forward) button
!
9 Left mouse button
0 Pointing device
! Right mouse button
@ Built-in speaker
# B (Programmable) button
$ USB cable
$
@
#
Tip on the pointing device
Holding Directrec gently and using a thumb can
control the pointer like a PC mouse.
How to use the pointing device
Hold Directrec gently and use your thumb to
move the pointer to your desired direction. To
click, use the pointing device right or left button
as your would with a PC mouse. Please do not
press or move the pointing device Forcefully.
4
Minimum Requirement
Basic Minimum Requirement of DSS Player
PC:
Operating
System:
CPU:
RAM:
Hard drive
space
:
Drive:
Sound
card:
Browser:
Display:
USB port:
IBM PC/AT compatible PC
Microsoft Windows Me/ 2000 Professional/
XP Professional, Home Edition
Intel Pentium II class 333 MHz processor or faster
(Processor 500 MHz or faster is recommended)
128 MB or more (256 MB or more is recommended)
50 MB or more
2x or faster CD-ROM, CD-R, CD-RW, DVD-ROM drive
Creative Labs Sound Blaster 16 or 100% compatible
sound card
Microsoft Internet Explorer 4.01 SP2 or later
800 x 600 pixels or more, 256 colors or more
One or more free ports
5
Installing DSS Player Software
Before you connect your Directrec to your PC, you must first install the
DSS Player software.
Make sure to exit all running applications, eject the floppy disk if you are
using one, and logon as administrator if you are running Windows 2000/
XP (Professional only) on the network.
Insert Olympus DSS Player CD into the CD-ROM drive.
The installation program will start automatically. Once the program starts,
1
jump to step 4. If it does not, follow the procedures in steps 2 and 3.
Click the [start] button and select [Run].
2
Enter “D:\setup.exe” in the [Open] field and click [OK] .
This is assuming the CD-ROM drive is D.
3
The installation Language Selection dialog box opens.
Click the desired language to select it.
4
Installing DSS Player
Register user information.
Enter your name, company name and serial number. For the serial num-
5
ber, see the label attached to the CD-ROM package provided with DSS
Player. When entered, click [Next]. When the confirmation dialog appears,
click [Yes].
Confirm your acceptance of the terms of the Licensing
Agreement.
6
You must accept the terms of the Licensing Agreement to install DSS Player.
If you accept them, click [Yes].
6
Select where to install DSS Player.
This lets you specify the folder in which to install DSS Player. Click [Browse]
7
to find the desired installation folder. To accept the default folder, click [Next].
Note
If the installation folder does not exist, a confirmation dialog box opens to get your
permission to create a folder for this purpose. Click [Yes].
Select a program menu folder.
You may change the program menu folder to another one, such as [Start
8
Up]. To accept the default folder, click [Next].
Authorizing the start of file copying.
Confirm all “Current Settings”. To accept them, click [Next].
9
Note
To change the program menu folder or installation folder, click [Back].
Copy files.
Wait until DSS Player is installed on your PC, then click [Finish].
10
The screen returns to the opening screen automatically.
Installing the Device Driver
Connect the Directrec to your PC, referring to “Connection to
Your PC” (☞P.10).
11
When you connect the Directrec to your PC for the first time after installing
DSS Player, the Directrec’s driver will be installed automatically. If the driver
is installed properly, DSS Player will start automatically.
(For details about operation for DSS Player see pages from P.11)
7
Uninstalling DSS Player Software
To uninstall any of the software components of the DSS player software
installed on your PC, follow the steps below.
Exit DSS Player.
1
Select [Control Panel] from [start] menu.
2
Click [Add/Remove programs] in the control panel window.
3
A list of applications that have been installed is displayed.
Select the software you would like to uninstall/remove.
4
Click [Change/Remove].
5
Confirmation of Deleting the program.
Click the [OK] button to start uninstalling.
6
An additional message may appear, if so, read it carefully and follow the
instructions given.
When the [Maintenance Complete] screen is displayed, click [Finish] to complete uninstalling.
7
..............................................................................................................................
Note
• The voice files you made are stored in the [MESSAGE] folder. If you don’t need them,
delete them. You can confirm the location of the [MESSAGE] folder by clicking [Options]
in the [Tools] menu before uninstalling.
8
Using Online Help
For information on the DSS Player usage and features, refer to the
Online Help.
To open Online Help, you have the following options.
• Click the [start] button, select [All Programs], then [Olympus DSS Player], then
click [Help].
• While DSS Player is running, choose [Contents] from the [Help] menu.
• While DSS Player is running, press [F1] on the keyboard.
Search by Contents
Once the Online Help
screen appears, click the
1
Contents tab.
1
Double-click the icon of
the desired topic heading.
2
The title of the topic is displayed.
Double-click the icon of
the desired topic.
3
An explanation of the topic is displayed.
Search by Keyword
Once the Online Help
screen appears, click the
1
Index tab.
Enter text.
Matching keywords are located
2
automatically.
Choose a topic, then click
[Display].
3
An explanation of the topic is displayed.
..............................................................................................................................
Note
• For more information on menus and operations, refer to Online Help.
2
3
1
2
3
9
Connection to Your PC
Be sure to install the DSS Player software before connecting the
Directrec to the PC. However, if you do connect the Directrec before or
during the software installation, the “Add New Hardware Wizard” will
appear. In this case, cancel the wizard by pressing the [Cancel] button
in the wizard screen and then install or continue the installation of DSS
Player software.
Connecting to your PC Using the USB Cable
Connect the Directrec USB
cable directly into the USB
1
port or USB hub of your PC.
When the DSS Player is activated,
the
icon will appear in Device
Tree View (☞P.12) of the DSS
Player.
Disconnecting from Your PC
Disconnect the Directrec USB cable from your PC USB port or
USB hub.
1
..............................................................................................................................
Notes
• Some PCs and USB hubs may not supply sufficient power and the Directrec fails to
connect. Refer to your PC User’s Manual regarding the USB port or USB hub on your PC.
• When using a USB hub to connect the Directrec, always use a self-powered (AC adapter)
USB hub.
• Never disconnect the USB code while the record/play indicator light is flashing. If you do,
the data will be destroyed.
10
Running DSS Player
By default, connecting the Directrec to your PC will start the application automatically.
Disabling automatic start
Right click Device Detector icon in the System Tray in the
lower right hand corner of the screen, and select [Setting].
1
The application which enables setting will be displayed by dialog.
Click the of the [DSS Player Version 6].
The check mark on [DSS Player Version 6] disappears. For automatic start,
2
select and click DSS Player to reinstate again.
2
Manual start
Start Windows.
1
Click the [start] button,
then select [All Pro-
2
grams].
Click [Olympus DSS
Player].
3
2
2
......................................................................................................................................
Note
• If you connect the Directrec before installing DSS Player, the “Add New Hardware Wizard”
dialog box will open. If this happens, click [Cancel] to exit the wizard, then install the DSS
Player software.
3
11
Window Names
Main Window(Windows XP)
1
2
3
*Main screen is displayed when DSS Player is started.
Massage Tray
1 Playback Control Bar
Provides the control buttons to play and stop dictation files.
2 Dictation Tree View
Displays the directory structure of the DSS, WAVE -format files stored on
your PC’s hard disk.
Recordings made using Directrec will be saved as a file in the Message Tray
(
) in the Dictation Folder ( ).
4
3 Device Tree View
Displays the directory structure of the Directrec.
4 Dictation List View
Displays the dictation files in the folder selected in 2 and 3.
12
Using the Remote Edit Window
For enjoyable recording experience, use Directrec with the DSS Player
software to record to your PC. The DSS Player can be configured to
provide you with complete remote control over your recording session
from the Directrec without the use of the PC mouse.
Starting the [Remote Edit] window for the DSS Player main window
Ensure Directrec is properly connected to your PC and then start
the DSS Player.
1
DSS Player main window appears.
From the DSS Player main window, click the [File] menu, then
select [New File...], or click the icon.
2
[Remote Edit] window appears.
Directrec button functions are completely supported when the
[Remote Edit] window is open.
3
......................................................................................................................................
Notes
• Ensure that the [Remote Edit] window is open when you use Directrec, or the remote
control will not function.
• The [Remote Edit] window can also be displayed without opening the main menu when
starting the DSS Player (☞P.14).
13
Using the Remote Edit Window
Starting the [Remote Edit] window without opening the DSS Player main window
With a push of a button on the Directrec, you can set your PC to open
the [Remote Edit] window directly without entering the DSS Player main
window.
From the DSS Player main window, click the [Tools] menu, select
[Options...], then click the [Directrec] tab.
1
Check [Start Remote Edit window automatically when Dictation
Module is launched] and then click the [OK] button.
2
The pre-settings are now complete.
When pre-settings are checked, the computer recognizes the Directrec device
connection as the DSS Player starting, and opens the [Remote Edit] window
without opening the main application window (☞P.12).
14
2
Direct Recording
New Recording
1
2,3
2
3
From the DSS Player main window,
click the [File] menu, then select [New
File...], or click the icon.
[Remote Edit] window appears.
Press the REC button on the Directrec
or press the (Record) button
in the [Remote Edit] window to start
recording.
The red record/play indicator light on
Directrec will become lit. Point the microphone at the sound source.
Press the REC button on the Directrec
or press the (Stop) button in
the [Remote Edit] to stop recording.
If you want to append additional recordings
to the same file, Press the REC button on
the Directrec or press the
again.
button
Current recording
1
time
Remaining recording
time
23
15
Direct Recording
Overwrite Recording
You can overwrite a previous recording from any point within the file.
Note that the overwritten recordings will be premanently erased.
Make sure you are at the starting point
of the recording to be overwritten.
1
Press the REC button on the Directrec
2,3
2
3
Do not check here
or press the
in the [Remote Edit] window.
The record/play indicator light on the Directrec
will light up and Overwrite Recording will start.
Press the REC button on the Directrec
or press the (Stop) button in
the [Remote Edit] window to stop
overwriting.
(Record) button
2
......................................................................................................................................
Notes
• Ensure that the “Insert recording” box (☞P.17) in the [Remote Edit] window is not checked
or the overwrite recording will not proceed.
•You cannot select a different recording mode (SP, LP) than that of the original file before
overwriting a recording.
16
3
Insert Recording
Additional recording can be inserted into a previously recorded file.
Check ( )“Insert recording” box in the
[Remote Edit] window.
1
Make sure you are at the right position
in the file where recording insert
2
should take place.
3,4
While playing the file, press the REC
button on the Directrec or press the
3
4
(Record) button in the [Remote
Edit] window to start inserting an
additional recording.
The red record/play indicator light on Directrec
will become lit.
Press the REC button on the Directrec
or press the (Stop) button in the
[Remote Edit] window to the stop
inserting the additional recording.
1
43
......................................................................................................................................
Notes
• Ensure that the “Insert recording” box in the [Remote Edit] window is checked or the
recording will not be inserted.
•You cannot select a different recording mode (SP, LP) than that of the original file before
overwriting a recording.
17
Playback (Playing a Dictation File)
Press the PLAY button on the
Directrec or press the (Play)
1
button in the [Remote Edit] window
to start playback.
1,3
The green record/play indicator light on
Directrec will become lit.
Adjust the volume slider in the
[Remote Edit] window to the required
2
level.
The recording will be played through the
Directrec speaker.
Press the PLAY button on the
Directrec or press the (Stop)
3
button in the [Remote Edit] window
at any point you want to stop the
playback.
18
Current playback
time
Playback slider
Shows the current
playback position.
Total recording time
of the file being
played
31
2
Time axis
Playback functions
Various functions are available with Directrec and the [Remote Edit]
window to playback a recorded file.
Directrec playback functions
Playback
Operation
functions
Fast Forward
(FF)
Rewind (REW)
Cue (CUE)
Review (REV)
Press the FF button once while
stopped.
Press the REW button once while
stopped.
Hold the FF button while stopped or
playing a file.
Hold the REW button while stopped
or playing a file.
Functions using the [Remote Edit] window
Playback
Operation
functions
Fast Forward
(FF)
Rewind (REW)
Cue (CUE)
Press the button once while
stopped.
Press the button once while
stopped.
Hold the button while stopped
or playing a file.
How to Cancel
Press the PLAY button.
➥ The Directrec starts the
operetion of the set position.
Release the FF button.
Release the REW button.
How to Cancel
Press the button.
➥ Recorded file will play
again.
Release the button.
Review (REV)
• Please refer to our Online Help for further information about Directrec functions and controls
(☞P.9).
Hold the button while stopped
or playing a file.
Release the button.
19
Save Recording
1
To save the current recording, press
the REC button on the Directrec or
press the
[Remote Edit] to stop recording.
(Stop) button in the
2,3
1,4
Either press the NEW button on
Directrec or click the icon on the
2
toolbar in the [Remote Edit] window.
[File Save] window will appear to save the
data.
To save the file, either press the NEW
button on the Directrec or click the
3
[Save] button on the [Remote Edit]
window.
The recorded data will be saved.
The Directrec is now available for
recording on a new file, press the REC
4
button on the Directrec or press the
(Record) button in the [Remote
Edit] window to start recording.
3
File Name Format
File names are assigned in the following manner.
DR_1 0001.dss
Extension
File number... A serial number automatically assigned by the DSS Player.
The ID that has been set on the Directrec. The default name on the Directrec is
“DR_1000”. The user ID can be modified with DSS Player (☞P.26).
20
Microphone Sensitivity
Microphone sensitivity is adjustable to meet recording needs.
Select from the “Sensitivity” box either “Dictation” or
“Conference” in the [Remote Edit] window.
1
Conference:
Dictation: The low-sensitivity mode suitable for recording dictation.
The high-sensitivity mode suitable for recording the ambient sounds.
1
......................................................................................................................................
Note
• If you want to record clear or noise-free dictation, select Dictation mode and place the
microphone 5 to 10 cm (2 to 4 inches) from the source.
Recording Modes
Two recording modes are available with the Directrec. SP (standard
recording) and LP (long-term recording).
Select from the “Quality” box either “SP (mono)” or “LP (mono)”
in the [Remote Edit] window.
1
SP: Default recording mode.
LP:
Can record in a smaller file size with the same recording time as the SP mode.
1
......................................................................................................................................
Note
• Choose SP mode for recording meetings or lectures with crisp clarity.
21
Index Marks
Index marks can be placed in a file during recording or playback to
provide a quick and easy way of identifying important sections in the file.
Setting an Index Mark
Either press the A button on
Directrec, or click the icon on the
1
toolbar in the [Remote Edit] window
while recording or playing.
1
Index Mark will now be set.
A
icon will appear on the time axis bar in
the [Remote Edit] window.
The index mark can also be set by selecting
[New Index Mark] in the [Tools] menu.
1
Time axis
Playback slider
Displays the current
position of playback or
recording.
......................................................................................................................................
Notes
• Up to 16 index marks can be set in a file.
• Index marks cannot be set or cleared in a locked file. Please see the Online Help for
further details (☞P.9).
22
Locating an Index Mark
The icon on the time axis bar in the [Remote Edit] window indicates
the position of the Index Mark. To jump to a marked position follow this
procedure.
Either press FF or REW button on
Directrec twice, or click the
1
button on the [Remote Edit] window.
The Playback slider will automatically
jump to the Index Mark (
) position.
1
Position of the Index Mark
1
Time axis
Using the [View All Index Marks] window to jump to the Index Mark
Click the icon on the toolbar in the [Remote Edit] window.
Or, select [View All Index Marks...] in the [Tools] menu.
1
The [View All Index Marks] window will appear.
Select the marked position you want to jump to and click [Skip].
Directrec will jump to the selected Index Mark position.
2
2
23
Index Marks
Clearing an Index Mark
Locate the index mark you want to clear.
1
Click the icon on the toolbar in the [Remote Edit] window.
Or, select the [Delete Index Mark] in the [Tools] menu.
2
The index mark is erased.
......................................................................................................................................
Note
• Index marks cannot be set or cleared in a locked file. Please see the Online Help for
further details (☞P.9).
24
System Sounds
The Directrec beeps to alert you to button operations. System sounds
may be turned off.
Click the icon on the toolbar in the [Remote Edit] window. Or,
select [Directrec Configuration Tool] in the [Tools] menu.
1
The [Directrec Configuration Tool] dialog box will appear.
1
Select the [Customizing] tab and check the [Enable Beep Sound]
box.
2
With check: System sound is On.
Without check: System sound is Off.
Click [Upload Settings].
The settings are now completed.
3
2 3
25
Directrec Default User ID to Directrec
The Directrec User ID plays an essential part in the file naming process
of new recordings. The default User ID is “DR1000”. In order to change
the default user ID, follow the procedure below.
Click the icon on the toolbar in the [Remote Edit] window. Or,
select the [Directrec Configuration Tool] in the [Tools] menu.
1
The [Directrec Configuration Tool] dialog box will appear.
1
Input your user ID into the [User ID] box and click [Upload Settings].
The input User ID will be transferred to Directrec. The ID can be any
2
combination of “A” to “Z”, Numeric and/or “_”, and up to a maximum of 16
letters long.
2
......................................................................................................................................
Note
• Never disconnect the USB access if the indicator light is flashing red. If you do so, the
data may be destroyed.
26
Directrec Button Function Customization
Using [Directrec Configuration Tool], Directrec button functions can be
easily customized to suit individual user needs.
Customizing Directrec Buttons
Select [Directrec Configuration Tool] in the [Tools] menu in the
[Remote Edit] window. Or, click the icon on the toolbar.
1
The [Directrec Configuration Tool] dialog box will appear.
1
Select the function to be assigned to each button and click
[Upload Settings].
2
The “Successfully upload setting” alert will appear and complete customization.
If the “Failed to upload setting” alert appears, try the setting procedure once
again.
2
27
Directrec Button Function Customization
List of Customizable buttons and Available Functions
List of customizable buttons
REW
PLAY
FF
NEW
REC
A
B
*1: [INDEX] button function...To insert an index mark using the [Remote Edit] window.
*2: [PRIORITY] button function...To switch the “Priority” settings in the [Remote Edit] window.
*3: [INSERT/OVERWRITE] button function...To switch the Insert and Overwrite recording modes in the
[Remote Edit] window.
*4: [DISABLE] button function...No function will be assigned.
*5: [Application…] button function...To programme to start a shortcut key for the DSS Player and a
selected application by using the [Directrec APP] tab.
Example: (EXIT) indicates that the shortcut key for the exit command in the [Remote Edit] window is
assigned. Refer to the Online Help for registration.
Default settings
REW
PLAY
FF
NEW
REC
Application (INDEX/DSS Player)
Application (EXIT)
Functions available for settings
REW, PLAY, FF, NEW,
INDEX*1, PRIORITY*2,
INSERT/OVERWRITE*3,
DISABLE*4, Application...*
5
Displaying Programmable Buttons
The Directrec Programmable (A,B) buttons can be displayed in the [Remote Edit] window. They are useful as the assigned functions are also
shown.
Select and check the [Show Custom Button] box in the [Tools]
menu of the [Remote Edit] window.
1
The Programmable (A,B) buttons along with their programmed function will
be displayed in the toolbar.
1
......................................................................................................................................
Note
• The Programmable buttons will not be displayed if the connected device does not include
the same function buttons.
28
Programming Shortcut Keys (Registration)
You can customize the functions of other applications to the Directrec
buttons. This enables you to use the other application software easily
while dictating with Directrec.
The selected application shortcut keys can be programmed to Directrec
Programmable (A,B) buttons by using [Directrec Configuration Tool].
By doing so, the Directrec buttons can be used to start the applications
and command the functions.
The
icon will be displayed in the task tray as a regular application in
[Directrec Configuration Tool].
Programming [Remote Edit] Function (Default)
The shortcut keys in the DSS Player [Remote Edit] window are
programmed as default.
Click the icon on the toolbar in the [Remote Edit] window. Or,
select [Directrec Configuration Tool] in the [Tools] menu.
1
The [Directrec Configuration Tool] dialog box will appear.
1
Select the [Directrec App] tab in the [Directrec Configuration
Tool] dialog box.
2
The shortcut keys for the [Remote Edit] window programmed to each button
on the Directrec as well as each start-up application are displayed.
2
29
Directrec Button Function Customization
The default programmed shortcut keys are shown below.
Button
B
Shift+FF
Shift+NEW
Shift+A
Shift+PLAY
Shift+REC
Only the programmable (A,B) buttons can be programmed. Programming of the
NEW, REW or FF button is not possible. However, the combination with Shift
key or Ctrl key of the PC will enable programming.
Programming shortcut keys to your desired application
Directrec programmable (A,B) buttons as well as the [Remote Edit]
window can be used to control and navigate through applications when
they are individually programmed as application shortcuts.
The shortcuts to applications can be saved individually as templates.
As the template can be switched automatically when the application
becomes active, the various applications can be operated by remote
control when required.
Click the icon on the toolbar in the [Remote Edit] window. Or,
select [Directrec Configuration Tool] in the [Tools] menu.
1
The [Directrec Configuration Tool] dialog box will appear.
Application (Exit the Remote Edit window)
Assigned command
Jump to the index mark
To turn up the volume
To turn down the volume
PRIORITY
Switching Insert/Overwrite Recording
Click the icon on the toolbar in [Directrec Configuration Tool].
Or, select [New Template] in the [File] menu.
2
The [Open] dialog box will appear.
2
30
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