Olivetti OFX 3200 ISDN Instruction Manual

&AcSIMILE

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)N3425CT)/.3

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy)

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

Your attention is drawn to the following actions that could compromise CE conformity, as well as the characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or carried out by unauthorized personnel.

ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA. WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION : CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA. APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG. LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN.

LEDEREN MED GRØN/GUL ISOLATION MÅ KUN TILSLUTTES EN KLEMME MÆRKET

The machine's on/off switch only provides an operating function and does not disconnect the machine from the electrical power supply.The wall socket must be easily accessible and in close proximity. To disconnect the machine from the electrical power supply, remove the power cable plug from the wall socket.

copy-e.p65 11/04/00, 9.212

IMPORTANT

In certain geographical areas, during the ISDN network settlement, the automatic recognition of the communication protocol (G3 or G4) of the receiver is not guaranteed. Please check in advance the receiver protocol:

n if G3, press the * key before dialling the number n if G4, press the # key before dialling the number.

Part Number 056814M

CONTENTS

INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED QUICKLY

Introduction .............................................................................................................. 1

Unpacking................................................................................................................. 2

The Machine's Main Components ..................................................................... 3

Installation Site ......................................................................................................... 4

Connecting to the ISDN Line ................................................................................ 5

Preparing the Machine for Use ...........................................................................6

Adjusting the Paper Cassette .............................................................................................. 6

Loading Paper ......................................................................................................................... 7

Inserting the Print Head.........................................................................................................7

Entering the Identification Data .......................................................................... 9

Date and Time ........................................................................................................................ 9

Sender's Name and Number ............................................................................................. 10

Printing the Identification Data ......................................................................................... 11

Getting Started....................................................................................................... 12

Sending a Fax .......................................................................................................................12

Redialling Manually .............................................................................................................. 13

Receiving a Fax ....................................................................................................................13

GETTING THE BEST FROM YOUR FACSIMILE MACHINE

Theory of Operation ............................................................................................. 15

Methods of Making a Call (Dialling) ............................................................... 16

Methods of Transmission ..................................................................................... 17

Methods of Reception ......................................................................................... 18

Polling (for the G3 Communication Standard) ............................................ 19

Memory Management ........................................................................................ 20

The Reports: An Automatic record .................................................................. 21

Security Functions ................................................................................................. 25

Passwords ................................................................................................................................ 25

Closed Network .....................................................................................................................25

Customizing the Machine .................................................................................. 26

Advanced Features ............................................................................................. 30

Diagnostic Test of Facsimile Machine .............................................................................. 30

Complementary Functions................................................................................. 31

Regulating the Speaker Volume ........................................................................................ 31

Using the Facsimile Machine as a Photocopier ............................................................ 31

THE PROCEDURES

General Aspects ................................................................................................... 33

The Console ........................................................................................................................... 33

Standby Mode ....................................................................................................................... 41

The Function Menus..............................................................................................................42

Displaying Other Functions .................................................................................................. 46

Operation Summary ............................................................................................................. 48

Customizing the Machine .................................................................................. 50

Printing the Set-Up Parameters .......................................................................................... 51

Setting the Set-Up Parameters ........................................................................................... 51

Dialling ..................................................................................................................... 52

Programming One-Touch Dialling Keys ............................................................................ 52

Programming Speed Dialling Codes ................................................................................. 55

Printing Programmed Data ............................................................................................................ 57

Clearing Programmed Data .......................................................................................................... 58

Programming the program keys ........................................................................................ 59

Printing Programmed Data ............................................................................................................ 62

Clearing Programmed Data .......................................................................................................... 62

Messages ................................................................................................................ 64

Recording messages ............................................................................................................ 64

Printing messages .................................................................................................................. 65

Passwords ................................................................................................................ 66

Setting Passwords .................................................................................................................. 66

Changing or Deleting a Password ................................................................................... 67

Transmission ............................................................................................................ 68

Documents That May Be Sent ...........................................................................................68

Types of Documents Not To Be Used ......................................................................................... 69

Preparing the Document for Transmission ....................................................................... 69

Sending a Fax to a Single Correspondent .....................................................................72

Immediate .......................................................................................................................................... 72

Delayed .............................................................................................................................................. 73

Confidential ....................................................................................................................................... 73

Repeating a transmission transaction from the memory ........................................................ 74

Sending a Fax to Several Correspondents ("Broadcast") ............................................. 75

Repeating a Single Transaction of the Broadcast Transmission ............................................ 75

Reception ................................................................................................................ 79

Automatic Reception ........................................................................................................... 79

Polling (for the G3 Communication Standard) ............................................ 81

Storing Polling IDs .................................................................................................................. 81

Printing the Polling IDs ......................................................................................................... 82

Polling for Transmission ......................................................................................................... 83

Free ...................................................................................................................................................... 83

Secure ................................................................................................................................................. 83

Polling for Reception ............................................................................................................84

Changing a Previously Set Polling Request ................................................................................ 85

Reports ..................................................................................................................... 87

Last Transmission Report ...................................................................................................... 87

Printing the report ............................................................................................................................ 87

Displaying the report ....................................................................................................................... 88

Last Reception Report .........................................................................................................89

Printing the report ............................................................................................................................ 89

Displaying the report ....................................................................................................................... 90

Activity Report ....................................................................................................................... 91

Printing the report ............................................................................................................................ 91

Displaying the report ....................................................................................................................... 92

Memory Management ........................................................................................ 93

Documents in the memory ................................................................................................. 93

Printing the List of Documents ...................................................................................................... 93

Selecting a document .................................................................................................................... 94

Clearing a document ..................................................................................................................... 94

Printing a document ....................................................................................................................... 94

Broadcast Transmissions ....................................................................................................... 95

Printing a list of the correspondents associated with broadcast transmissions ................ 95

Displaying the data associated with a broadcast transmission ........................................... 96

Transmissions from the Memory .........................................................................................97

Printing a list of memory transmissions ........................................................................................ 97

Displaying the data associated with a memory transmission ............................................... 98

Signals ...................................................................................................................... 99

Audible Signals ...................................................................................................................... 99

Display messages .................................................................................................................. 99

Report Indications ............................................................................................................... 101

Removing Jammed Paper ............................................................................... 103

Removing Jammed Documents ...................................................................................... 103

Removing Jammed Printing Paper .................................................................................104

Maintenance ........................................................................................................ 106

Out of Ink Message ......................................................................................................... 106

Replacing the Ink Cartridge ............................................................................................. 106

Replacing the Print Head ................................................................................................. 108

Automatic Nozzle Cleaning and Testing Procedure ................................................... 109

Routine Maintenance ......................................................................................................... 110

Cleaning the Optical Reader ..................................................................................................... 110

Manual Nozzle Testing Procedure .............................................................................................. 110

Cleaning the Electrical Contacts on the Print Head ............................................................ 112

Cleaning the Print Head Pad ..................................................................................................... 113

Purging the Print Head ................................................................................................................. 113

Solving Problems by Yourself ............................................................................................ 114

Additional Information....................................................................................... 115

Character Set Table ........................................................................................................... 115

Example of Format ITU-TS, TEST SHEET N1 (SLEREXE LETTER) ..................................... 116

Technical Data ....................................................................................................................117

Index ....................................................................................................................... 119

VII

HOW TO USE THIS MANUAL

This manual is an indispensible guide for learning to use the many features available on your machine. We recommend you read the topics carefully in the order in which they are presented.

The first part " description of the machine, describes how to install it and how to get started straight away, using its basic features only.

After this preliminary phase, read the second part of the manual " Facsimile MachineFacsimile Machine

Facsimile Machine". It of fers a more deta iled description of the machine and its functions and each

Facsimile MachineFacsimile Machine of its sections is dedicated to a specific topic: transmission, polling, memory management, and so on. This will help you to familiarize yourself with the machine and gain confidence in learning the concepts, terminology and procedures that will enable you to take full advantage of your machine's many features. References to procedures are indicated by the symbol ".

The third part " functions described in the previous sections. The procedures are described step by step and include any messages displayed by the facsimile machine at the moment and in the order in which they appear. The following sections explain how to eliminate any mechanical or procedural problems that may arise, describe the maintenance operations to be performed and provide information on the various operating modes available. The third part of the manual ends with the section that lists the technical characteristics.

Index,Index,

The

Index, si tua ted at the end of the manual, will help you to quickly and easily locate any specific

Index,Index,

topic that interests you.

Installing Your Facsimile Machine and Getting Started QuicklyInstalling Your Facsimile Machine and Getting Started Quickly

Installing Your Facsimile Machine and Getting Started Quickly" p ro v ides a brief

Installing Your Facsimile Machine and Getting Started QuicklyInstalling Your Facsimile Machine and Getting Started Quickly

Getting the Best From YourGetting the Best From Your

Getting the Best From Your

Getting the Best From YourGetting the Best From Your

The proceduresThe procedures

The procedures" describes the procedures to be followed in order to activate the

The proceduresThe procedures

INSTALLING YOUR FACSIMILE

GETTING STARTED QUICKLY

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MACHINE AND

INTRODUCTION

PRODUCT OVERVIEW

The main characteristics of the facsimile machine that you have purchased are a wide range of features designed to cut your costs and increase your productivity and high-quality reproduction capabilities.

SPEED

SIMULTANEOUS FUNCTIONS

VERSATILITY

QUALITY

The use of the EURO-ISDN digital network enables faxes to be sent and received at a speed of 64 Kbits/s (G4 communication standard) with the consequent reduction in running costs. The EURO-ISDN digital network also enables the G3 communication standard to be used.

The fact that functions can be carried out simultaneously (fax transmission/reception with programming, booking, printing and copying operations) means a drastic reduction in execution times.

The use of the memory in the advanced functions speeds up your work dramatically

The bubble ink jet printing technology and resolution control, text/image separation and half tone functions ensure an extremely high reproduction quality.

FLEXIBLE PAPER SUPPLY

Large documents (max. A3) can be sent directly by the fax machine, which automatically reduces their size.

UNPACKING

First of all, arrange the facsimile machine and the other parts supplied with it on a table or desk. Then check you have all the items listed below:

1.1.

1. Facsimile machine (with power cable)

1.1. 22

2. Print head

3.3.

3. ISDN line connection cable

3.3.

4.4.

4. Document support

4.4.

5.5.

5. This manual

5.5.

6.6.

6. Quick Reference Guide

6.6.

THE MACHINE'S MAIN COMPONENTS

1212

The figure illustrates the various parts of the facsimile machine:

1.1.

1. Paper positioning lever

1.1. 22

2. Document feed slide

3.3.

3. Paper cassette

3.3.

4.4.

4. Original guides

4.4.

5.5.

5. Sent/copied document tray

5.5.

6.6.

6. Received/copied document tray

6.6.

7.7.

7. Operator console

7.7.

8.8.

8. Print head

8.8.

9.9.

9. Printer compartment cover

9.9.

10.10.

10. Optical reader (scanner)

10.10.

11.11.

11. ON/OFF switch

11.11.

12.12.

12. Connector compartment

12.12.

1010

1111

INSTALLATION SITE

The facsimile machine must be placed on a stable surface. There must be sufficient free space around it for air to circulate and the output document tray to be positioned correctly so that paper does not pile up, increasing the likelihood of jams. The tray also enables the facsimile machine to be placed beside a table, thus saving a considerable amount of space.

The machine must not be exposed to sunlight, installed in a damp or dusty room or subjected to sharp changes in temperature and humidity.

In addition, make sure that the electrical socket, which must be used exclusively by the facsimile machine, is connected to ground.

NOTICE:NOTICE:

NOTICE:

NOTICE:NOTICE:

The manufacturers decline all liability for improper use or installation, connection to unauthorized devices or tampering by unauthorized staff.

WARNING:WARNING:

WARNING:

WARNING:WARNING:

When the power switch is in its OFF position, the facsimile machine still receives power. To cut off the power supply altogether, unplug the power cable from the mains socket, which must be easily accessible.

THIS MACHINE MUST BE CONNECTED TO GROUND! THIS MACHINE MUST BE CONNECTED TO GROUND!

THIS MACHINE MUST BE CONNECTED TO GROUND!

THIS MACHINE MUST BE CONNECTED TO GROUND! THIS MACHINE MUST BE CONNECTED TO GROUND!

CONNECTING TO THE ISDN LINE

In some countries the installation procedure is performed by the customer engineering service. To install the machine yourself, follow the procedure described below.

WARNING:WARNING:

WARNING:

WARNING:WARNING:

To connect the facsimile machine to the telephone line, proceed as follows: Connect one end of the ISDN line connection cable to the line socket (LINE) on the facsimile

machine, and the other end to the user socket provided by the service manager. Having connected the facsimile machine to the ISDN line, make sure the ON/OFF switch is in its

off position (O) and then insert the power cable in the mains socket.

Check that the power cable is unplugged before connecting the machine to the ISDN line.

to ISDN socket

RJ 45

to LINE socket

PREPARING THE MACHINE FOR USE

Lift open the document support and the document tray as shown in the figure below and connect the power cable.

ADJUSTING THE PAPER CASSETTE

1. Remove the front cover of the paper cassette by releasing and lifting it upwards.

IMPORTANTIMPORTANT

IMPORTANT: The size set on the paper cassette must correspond to the one selected by means

IMPORTANTIMPORTANT

of the configuration parameter "PRINT FORMAT" 

Facsimile Machine, page 29

2. Holding it at the bottom, move the internal side part shown in the figure above. Move from left to right, to switch from A4 to Letter and Legal. From right to left to switch from Letter and Legal to A4.

3. Close the cover by pushing down on both sides until it clicks into position.

Getting the Best From Your

LOADING PAPER

1. Lift the paper positioning lever. 2. Insert the paper (max. 200 sheets of 80 g/m recto side is facing the operator console.

paper) so the

INSERTING THE PRINT HEAD

1. Lift the operator console and lift the print head compartment cover.

2. Remove the print carriage block by pushing it towards the paper cassette and then pulling it upwards. Lower the cover and the console. Switch on the machine, wait for the message "CHECK PRINT HEAD" to appear on the display (see note) and open the cover and the console again.

3. Lower the paper positioning lever.

3. Remove the print head from its packing and peel off the protective film from the nozzles.

NOTENOTE

NOTE: If the message appears in a foreign language, select the desired language by setting the

NOTENOTE

set-up parameter LANGUAGE SELECTION 

Getting the Best from Your Facsimile

Machine, page 30.

CAUTION!CAUTION!

CAUTION!

CAUTION!CAUTION!

Do not detach the ink cartridge from the print head.

4. Insert the print head in place with the contacts towards the front of the machine.

If the message

"CHECK PRINT HEAD"

5. Push the print head in the direction indicated by the arrow until it clicks into position.

appears when you close the facsimile machine, remove the

print head and reinsert it until you clearly hear it click into place (this time press more firmly)

7. The facsimile machine carries out the "Automatic Nozzle Cleaning and Testing Procedure" "

Do not touch the electrical contacts and the nozzles.

6. Close the print head compartment cover and lower the operator console.

The procedures, page 109.

ENTERING THE IDENTIFICATION DATA

The facsimile automatically prints data at the top of the document received so that the correspondent can identify the sender of the document at a glance. This data constitutes the consists of the date/time of transmission and the sender's number and name.

To enter the data, see the Operation Summary, " The procedures, page 48.

WARNINGWARNING

WARNING: To ensure that the facsimile machine always works properly, the sender's number

WARNINGWARNING

must be entered.

DATE AND TIME

The date and time will appear at the top of all documents sent and on the display when the machine is in standby. Once they have been set, you can change them whenever you want (providing no delayed transmission has been set) by repeating the procedure described below.

You can also change the date and time format by means of the set-up parameter "DATE FORMAT"



Getting the Best from Your Facsimile Machine, page 30

sender ID

and

1. Press

STORING DATA DATE/TIME

2. Press

DATE/TIME 12/12 '97 18:24

3. Enter the date and time on the numeric keypad, e.g. 15/04 '97 16:30. After each digit typed, the

DATE/TIME 15/04 '97 16:30

4. To confirm the setting, press

STORING DATA MESSAGES

DATADATA

DATA.

DATADATA

STARTSTART

START.

STARTSTART

cursor will automatically move on to the next position. Two digits must be typed for each parameter, inserting a zero before one-digit numbers. Having

set the minutes, the cursor will automatically move back to the first digit of the first parameter.

STARTSTART

START.

STARTSTART

The facsimile machine automatically moves on to the next item on the "STORING DATA" menu.

5. Press

STOPSTOP

STOP to exit from the menu.

STOPSTOP

SENDER'S NAME AND NUMBER

Like the date and time, the user's name and number are printed at the top of all documents sent and, once set, can only be changed by following the procedure described below. You can enter any name of your choice but the number must correspond to the number of the line to which the facsimile machine is connected. Access to the number may be limited in some countries.

1. Press

OPERATING CONFIGURATION SET-UP PARAMETERS

USER SWUSER SW

USER SW.

USER SWUSER SW

2. Press

OPERATING CONFIGURATION IDENTIFICATION DATA

3. Press

IDENTIFICATION DATA SENDER'S NAME

4. Press

SENDER'S NAME A _

On the right-hand side of the display, you can view all the characters in the "Character Set Table" by pressing the key to insert it in the sender's name (max. 16 characters). A space can be entered by pressing

the correct character. To clear the entire name and type it again, press the

SENDER'S NAME M TECNOTEAM_

∨∨

∨.

∨∨

STARTSTART

START.

STARTSTART

START START

START again.

START START

∧ ∧

∨∨

∧ or

∨ key. When the character required appears, press the

∧ ∧

∨∨

> key. If you make a mistake, move to the incorrect character using the

CLEAR CLEAR

CLEAR key.

CLEAR CLEAR

CONFIRMCONFIRM

CONFIRM

CONFIRMCONFIRM

< key and type the

5. Having entered your name, press

IDENT I FI C ATION DATA INTERNATIONAL DIALLING CODE

6. Press

INTERNATIONAL DIALLING CODE _

7. Enter the international dialling code for the desired country (max. 4 digits).

STARTSTART

START.

STARTSTART

START

STARTSTART

to confirm.

8. Having typed all the digits, confirm by pressing

IDENTIFIC ATION DATA DIRECT DIALLING CODE

STARTSTART

START.

STARTSTART

9. Press

STARTSTART

START.

STARTSTART

DIRECT DIALLING CODE

10.Enter the direct dialling code (max. 5 digits) and confirm by pressing

IDENTIFICATION DATA SENDER'S NUMBER

11.Press

SENDER'S NUMBER _

12.Enter your facsimile machine number (max. 12 digits). Having entered all the digits, confirm by

MSN

13.Enter your facsimile machine number (max. 12 digits). Having entered all the digits, confirm by

STARTSTART

START.

STARTSTART

pressing

STARTSTART

START and then press

STARTSTART

START and then press

STARTSTART

STOPSTOP

STOP to exit from the menu.

STOPSTOP

STOP to exit from the menu.

STOPSTOP

STARTSTART

START.

STARTSTART

You have to set the MSN parameter (Multiple Subscriber Number) only when more than one device is connected to the same ISDN line. If the facsimile machine is connected to a PBX, in this field you have to enter just the digits corresponding to the internal number.

WARNINGWARNING

WARNING: The name and number entered (including the international and direct dialling codes)

WARNINGWARNING

must not exceed a total of 24 alphanumeric characters, otherwise the name will not fit on the top line of the documents sent.

PRINTING THE IDENTIFICATION DATA

1. Press

OPERATING CONFIGURATION SET-UP PARAMETERS

2. Press the

OPERATING CONFIGURATION IDENTIFICATION DATA

USER SW.USER SW.

USER SW.

USER SW.USER SW.

∨∨

∨ key.

∨∨

3. Press

IDENTIFICATION DATA PRINTING...

PRINTPRINT

PRINT. The facsimile machine prints the identification data.

PRINTPRINT

4. Press Once the identification data has been entered, the facsimile machine can be used with the basic

configuration set by the manufacturers. The configuration can be tailored to suit your requirements subsequently, when you have had time to read the manual and become familiar with the machine, as described in 

STOPSTOP

STOP to exit from the menu.

STOPSTOP

Getting the Best from Your Facsimile Machine, page 26

GETTING STARTED

This section describes the facsimile's basic functions, that is, how to send and receive a fax and how to redial a fax number manually (when the automatic redials carried out by the machine do not succeed in establishing a connection with the desired correspondent). If you use the machine as described here, remember that you are not using it to its full potential: we therefore recommend you read the second part of the manual  opportunity.

SENDING A FAX

The facsimile machine is switched on and in standby. The display shows the message "AUTOMATIC RX". The procedure described in the "Entering the Identification Data" section has been carried out

Getting the Best from Your Facsimile Machine

at the earliest

1. Place the document face down in the ADF and fit the paper guides against its left and right edges.

The display shows the date, time and percentage of free memory on the top line and the message "DOCUMENT INSERTED" on the bottom line.

DD/MM 'YY HH:MM %nnn DOCUMENT INSERTED

2. Dial the correspondent's fax number on the numeric keypad and press

- to establish a connection with a facsimile machine that uses the G3 communication standard,

press * before dialling the number.

- to establish a connection with a facsimile machine that uses the G4 communication standard,

press # before dialling the number.

The facsimile machine starts to store the document (the percentage of free memory decreases). Then, if it has connected to a facsimile machine that uses the G3 communication standard, it activates transmission and the TX/RX LED lights up; while if it has connected to a facsimile machine that uses the G4 communication standard, it makes the G3 to G4 conversion before activating transmission. During the conversion phase, the TX/RX LED remains off.

STARTSTART

START.

STARTSTART

In both cases, at the end of transmission, the TX/RX LED goes off. You can check that the transaction was carried out successfully by pressing LINE STATUS and observing the percentage of free memory, which returns to the maximum value available.

REDIALLING MANUALLY

An error was detected on the telephone line while you were attempting to establish a connection. The ERROR LED lights up

1. Place the document on the ADF again.

2. Press

PAUSE/REDIALPAUSE/REDIAL

PAUSE/REDIAL and then press

PAUSE/REDIALPAUSE/REDIAL

The facsimile machine retries to send the document.

STARTSTART

START.

STARTSTART

RECEIVING A FAX

The facsimile machine is switched on and in standby. The display shows the message "AUTOMATIC RX". The procedure described in the "Entering the Identification Data" section has been carried out

1. The facsimile machine emits a beep and automatically activates fax reception (the TX/RX LED lights up).

2. When reception has been completed successfully, the facsimile machine emits a beep (the TX/ RX LED goes off).

GETTING THE BEST FROM YOUR

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FACSIMILE MACHINE

THEORY OF OPERATION '

A facsimile machine enables an exact copy of a document to be produced at a remote location. It incorporates three main devices:

scannerscanner

-a

scanner

scannerscanner

This is the device that optically scans the page containing data, text and/or images, to be transmitted. The page is illuminated by a series of LEDs (Light Emission Diode) and the reflected light rays, whose intensity will depend on whether the area struck contains a mark or is empty, are captured by sensors that convert them into electrical signals. These signals are then coded using internationally recognized standards. The coded image is "compressed" (in other words, the black and white sequences are "shortened", representing them with a single code that indicates their length and position) to save space in the memory and reduce the time required for transmission.

printerprinter

-a

printer

printerprinter

As its name suggests, this device is used for printing documents. Many different printing techniques are used. Your facsimile machine is based on Bubble Ink Jet technology, which uses a print head fitted with a series of nozzles which "fire" microscopic particles of ink onto the paper, reproducing the exact image of the document read by the sender's scanner. One of the main advantages of your facsimile machine is that you can print on plain paper, which does not roll up like the thermal paper commonly used by other facsimile machines available on the market, and costs much less.

converterconverter

-a

converter

converterconverter

This device enables the machine to be connected to the ISDN line and to control data exchange with remote analog devices that use the G3 or G4 communication standard.

With the latter standard, the facsimile machine can send and receive data at a speed of 64 Kbits/s.

In addition to these main devices, the machine is also equipped with other functional elements that enable it to:

- receive user commands (the

- indicate the status of operations in progress and display the data entered (the

- feed in the original documents to be sent (

- feed the paper on which the documents are printed (

Sheet Feeder)

consoleconsole

console)

consoleconsole

ADFADF

ADF - Automatic Document Feeder)

ADFADF

paper cassettepaper cassette

paper cassette and

paper cassettepaper cassette

ASFASF

ASF - Automatic

ASFASF

displaydisplay

display)

displaydisplay

Special mention must be made of the The memory is divided into two main areas: the relating to the machine's set-up and adjustment, and the original documents to be sent or copied or those received (70 pages*). The data stored is retained for several hours, even in the event of a power failure. The main advantage of the memory is that it enables several operations to be carried out at the same time. For example, you can set a fax transmission while receiving a fax.

memorymemory

memory. It consists of electronic chips used for storing data.

memorymemory

data memory

, which basically contains the data

document memory

, used for storing the

* ITU-TS format , Test Sheet n° 1 (Slerexe Letter) in standard resolution and MH compression mode.

METHODS OF MAKING A CALL (DIALLING) )

One of the essential operations involved in sending a document is dialling the correspondent's facsimile number. During this preliminary phase, the facsimile machine connects to the telephone line and dials the number you enter. Your device can store a large number of numbers and associate additional information with them, thus creating an electronic telephone directory which not only saves you time but eliminates the risk of making dialling errors. The numbers stored can be dialled in four different ways:

One-touch diallingOne-touch dialling

One-touch dialling

One-touch diallingOne-touch dialling This is the fastest method and consists of dialling the number by pressing just one key to which

the desired number has been associated. There are and are grouped on the right-hand section of the console. "

Speed diallingSpeed dialling

Speed dialling

Speed diallingSpeed dialling Dials a previously stored number when you press three keys, that is

keys on the numeric keypad which constitute the speed dialling code (from 00 to 99). This method can be used for dialling up to

Alphabetical diallingAlphabetical dialling

Alphabetical dialling

Alphabetical diallingAlphabetical dialling This is the most functional method as it combines the utility of finding a person's number by

using his name with the speed at which it may be dialled. In fact, all you have to do is press

∧∧

SPEED DIALSPEED DIAL

SPEED DIAL and the

SPEED DIALSPEED DIAL codes in alphabetical order and press

Group diallingGroup dialling

Group dialling

Group diallingGroup dialling This method is used for sending the same document to several correspondents (broadcast

transmission). This dialling method enables up to 100 fax numbers (already entered as onetouch or speed dial numbers) to be set on a single program key. There are three program keys, situated in the central section of the console. "

The numbers, names and additional data programmed under one-touch dialling keys, speed dialling codes and program keys can be printed or deleted.

∨∨

∧

∨ key to display the names associated with the speed dialling

∧∧

∨∨

100100

100 facsimile numbers . "

100100

STARTSTART

START t o dia l the re l evant number.

STARTSTART

3030

30 one-touch dialling keys (from 0 to 30)

3030

The procedures, page 52

PEED DIALPEED DIAL

PEED DIAL and two

PEED DIALPEED DIAL

The procedures, page

59.

55.

There are also two slower methods of dialling numbers that have not been stored:

Dialling on the numeric keypadDialling on the numeric keypad

Dialling on the numeric keypad

Dialling on the numeric keypadDialling on the numeric keypad Consists of typing the desired number on the numeric keypad and pressing Dialling on the numeric keypad using the HOOK/TALK key (for G3 communicationDialling on the numeric keypad using the HOOK/TALK key (for G3 communication

Dialling on the numeric keypad using the HOOK/TALK key (for G3 communication

Dialling on the numeric keypad using the HOOK/TALK key (for G3 communicationDialling on the numeric keypad using the HOOK/TALK key (for G3 communication standard)standard)

standard)

standard)standard) You gain direct access to the telephone line by pressing the

signals exchanged by the transmitting and receiving machines during the initial phase of the connection), enter the desired number on the numeric keypad of the facsimile machine and confirm by pressing # symbol to indicate that it is using the G3 communication standard.

In addition, there are some dialling functions that change the method of connection used by the facsimile machine. These may be activated manually, that is, while dialling the number, or automatically, while programming one-touch dialling keys or speed dialling codes.

STARTSTART

START. W hen the

STARTSTART

HOOK/TALKHOOK/TALK

HOOK/TALK k e y i s pre s s e d , th e d i s play sh o w s t he

HOOK/TALKHOOK/TALK

HOOK/TALK HOOK/TALK

HOOK/TALK key (to hear the

HOOK/TALK HOOK/TALK

STARTSTART

START t o confirm.

STARTSTART

These functions are:

Connecting to an external lineConnecting to an external line

Connecting to an external line

Connecting to an external lineConnecting to an external line By typing the code for access to external numbers on the numeric keypad or pressing the

EXT./2nd D.TONEEXT./2nd D.TONE

EXT./2nd D.TONE key (once set by technical staff)

EXT./2nd D.TONEEXT./2nd D.TONE connect to an external telephone line. This function is used when the facsimile machine is connected to a private branch exchange. When it is active, the letter " display.

Adapting to the G3 or G4 communication standardAdapting to the G3 or G4 communication standard

Adapting to the G3 or G4 communication standard

Adapting to the G3 or G4 communication standardAdapting to the G3 or G4 communication standard By pressing the

facsimile machine that uses the G3 communication standard. When the function is active, the symbol "*" appears on the display. By pressing the # key establish a connection with a facsimile machine that uses the G4 communication standard. When the function is active, the symbol "#" appears on the display. If neither the * nor the # key is pressed communication standard used by the machine to which it is connected. In this case, the cost of the call will be higher.

* *

* key

before dialling the number

* *

before dialling the number

, the facsimile machine automatically checks the

before dialling

, you can establish a connection with a

before dialling the number

the number, you can

E" appears on the

, you can

METHODS OF TRANSMISSION *

The facsimile machine enables you to send a document in several ways, according to the urgency, the number of correspondents or confidentiality with which it is to be handled. The methods of transmission can be divided into two groups:

Single-correspondent transmissionSingle-correspondent transmission

Single-correspondent transmission

Single-correspondent transmissionSingle-correspondent transmission A document can be sent to a single correspondent using the following methods:

immediate modeimmediate mode

-in

immediate mode

immediate modeimmediate mode

when you want to send a document in the simplest and quickest way. "

delayed modedelayed mode

-in

delayed mode

delayed modedelayed mode

when you want to send the document at a preset time. This enables you to get round time zone problems should the correspondent be thousands of kilometres away, and to choose times when the lines are less busy and cheaper rates apply.

Remember that you can receive, copy or send other documents after setting the facsimile machine for delayed transmission, as the document is automatically stored "

page 73

The procedures, page

The procedures,

confidential mode (for the G3 communication standard)confidential mode (for the G3 communication standard)

-in

confidential mode (for the G3 communication standard)

confidential mode (for the G3 communication standard)confidential mode (for the G3 communication standard)

if the document contains confidential information. The document sent is not printed immediately by the receiving facsimile machine, but stored and only printed when the correspondent has entered the password (4 characters) previously agreed upon with the sender. With this method of transmission, the two facsimile machines must be compatible and the receiving facsimile machine must have a special memory location called a "confidential mailbox" "

procedures, page 73

Multi-correspondent transmission ("broadcast")Multi-correspondent transmission ("broadcast")

Multi-correspondent transmission ("broadcast")

Multi-correspondent transmission ("broadcast")Multi-correspondent transmission ("broadcast") This type of transmission enables you to send a document to several correspondents (max.

100). The document is stored and then sent immediately or later on, to the various

correspondents in the order in which they were selected. The facsimile machine enables you to carry out a maximum of 10 broadcast transmisssions " type of transmission, the document is always stored automatically by the facsimile machine.

The procedures, page 75

The

. With this

RepeatingRepeating

Repeating

RepeatingRepeating Stored documents or broadcast transmissions that were unsuccessful can be repeated providing

the set-up parameter "RESEND FAILED TX" is enabled, by manually changing the time of transmission and/or the correspondent's facsimile number "

Finally, remember that the document to be sent must comply with precise requisites as to its size, condition and legibility. The facsimile machine enables you to obtain the optimum graphic definition (contrast, resolution, image) so that the document is sent in the clearest form possible "

transmission transmission

transmission

transmission transmission

The procedures, pages 74, 75

The

procedures, page 70.

METHODS OF RECEPTION /

A document can be received in one of the following two ways:

automatic automatic

-in

automatic mod e

automatic automatic

This method enables you to leave the room in which the facsimile machine is installed and receive any document sent in the meantime. The machine can handle reception without any help at all. "

confidential mode (for the G3 communication mode)confidential mode (for the G3 communication mode)

-in

confidential mode (for the G3 communication mode)

confidential mode (for the G3 communication mode)confidential mode (for the G3 communication mode)

When confidential documents are to be received, you can have them stored in a special memory location called a "confidential mailbox" instead of having them printed immediately. In this way, the password (to be agreed upon with the sender) will have to be entered before they can be printed.

The procedures, page 79

POLLING (G3 COMMUNICATION STANDARD) 1

Polling could be defined as a "self-service data communications" method. It enables you to connect to a remote facsimile machine and request it to send a document automatically. This means that the owner of the remote machine does not have to be present. This method of distributing documents can be limited to a group of correspondents (for example, for sending confidential documents) or entirely free to anyone who requests it (for example, for distributing price lists). There are two main features of communication by polling:

the receiver activates transmission of the documentthe receiver activates transmission of the document

the receiver activates transmission of the document

the receiver activates transmission of the documentthe receiver activates transmission of the document i.e. you can connect to a remote facsimile machine and get it to automatically send an

appropriately prepared document even if the remote user is not present the receiver is charged for the callthe receiver is charged for the call

the receiver is charged for the call

the receiver is charged for the callthe receiver is charged for the call i.e. the

The facsimile machine that sends the document and the one that requests transmission have several different methods of polling.

Polling transmissionPolling transmission

Polling transmission

Polling transmissionPolling transmission When the device sends a document by polling, it may use the following methods:

freefree

free

freefree by which the document can be sent to a

depending on whether the set-up parameter "DEL FAILED POLL TX DOC" is, respectively, enabled or disabled: if it is enabled, when the document has been sent, the facsimile machine automatically clears the document from the memory; if it is disabled, the document remains at the disposal of other users who request it "

securesecure

secure

securesecure by which the document can only be sent to

procedures, page 83

identification codes. If a correspondent whose ID is not included in the list requests your facsimile machine to send a document, the request will be denied. The IDs range from 01 to 10 and each one is associated with the CSI of a user who is to be authorized to receive one of your documents (max. 20 digits - the CSI corresponds to the numeric part of the sender's ID). They can be printed to facilitate consultation "

receiver

is charged for the call instead of the sender.

single correspondent

The procedures, page 83

several correspondents

a preset group of correspondents " The

. The list of enabled correspondents is drawn up by programming special

The procedures, page 82.

Reception by PollingReception by Polling

Reception by Polling

Reception by PollingReception by Polling When the device receives a document by polling, it may use the following methods:

singlesingle

single

singlesingle by which a request is made to a

be immediate or delayed multiplemultiple

multiple

multiplemultiple by which you can request

request may be made immediately or at a preset time.

single remote device

several remote devices

to send a document. The request may

to send a document. Also in this case the

You can set a maximum of ten polling reception operations " operation set can be changed or cancelled. At the end of the transaction, the facsimile machine will automatically print a report on the transactions carried out.

The procedures, page 84

. A reception

MEMORY MANAGEMENT =

The facsimile machine has a working memory, structured so that it keeps a detailed record of transactions and documents. The stored documents that have been sent successfully are cleared from the memory.

You can access the data in the memory from the "MEMORY STATUS" menu. The information it contains is divided into three submenus:

- DOCUMENTS IN MEMORY Enables you to display and print a list of the documents present in the memory "

procedures, page 93

they are in the process of being sent or received, or documents that have not yet been printed: these are automatically printed when the conditions that activated substitute reception have been eliminated.

- BROADCAST TRANSMISSIONS Enables you to handle a broadcast transmission, i.e. display and print a list of the documents

associated with the broadcast transmissions set. This menu is also used for clearing or printing an entire broacast transmission or resetting or repeating the transmission of each individual transaction included in it "

The broadcast transmission is identified by the number of the document associated with it, indicated in the identified by the the broadcast transmission, the facsimile machine automatically prints the report (if the setup parameter "BROADCAST REPORT" is enabled - in this case, the reports for the individual transactions of the broadcast transmission are automatically disabled). After printing the report, the transactions concluded successfully are automatically cleared from the memory, while those not sent successfully are kept in the memory until they are retransmitted or deleted manually.

. In addition, any of the documents in the memory can be

The procedures, page 95

Doc. Ref.

field. The individual transactions of the broadcast transmission are

Transaction No.

cleared

field. At the end of all the retries for all of the transactions of

, with the exception of received

printed

The

, unless

- TRANSMISSIONS FROM THE MEMORY

Enables you to handle single transactions from the memory, i.e. to display and print a list of the transmissions set "

In addition, it enables you to delete, reset and repeat each individual transmission from the memory. The documents sent successfully are automatically cleared from the memory.

This memory structure put to good use provides many advantages both from the functional viewpoint (the same method of programming for different times and correspondents) and the economical viewpoint (identification and use of times with cheaper rates); reliable reception (even when the paper or ink runs out) is ensured by optimized memory occupation. When the space available drops to a preset value, the facsimile machine prevents subsequent storage operations and displays the message "TX MEMORY FULL".

The procedures, page 97

THE REPORTS: AN AUTOMATIC RECORD $

The facsimile machine provides a detailed account of the transactions carried out by printing (or displaying) reports. The reports enable you to check the order in which the transactions were carried out, the number of documents handled and many other important features. Some of them can be printed manually, from the "REPORTS" menu, or automatically (except for the Power Failure Report), by enabling the corresponding set-up parameter.

Reports that may be accessed from the "REPORTS" menu:

Last transmission reportLast transmission report

Last transmission report

Last transmission reportLast transmission report It contains all the information about the last transmission transaction carried out by the

facsimile machine. It can be printed automatically if the set-up parameter "LAST TX REPORT" is enabled. If the set-up parameter "LAST ERROR REPORT" is enabled, the facsimile machine will only print the report if the transaction was not concluded successfully "

procedures, page 87.

Last reception reportLast reception report

Last reception report

Last reception reportLast reception report It contains all the information about the last reception transaction carried out by the facsimile

machine. It can be printed automatically if the set-up parameter "LAST RX REPORT" is enabled. "

Activity reportActivity report

Activity report

Activity reportActivity report It contains the information about the transmission and reception transactions carried out. It

may be printed automatically if the set-up parameter "ACTIVITY REPORT" is enabled. In this case, after 30 transactions, the report is printed and all the transactions are cleared from the memory "

The procedures, page 89.

The procedures, page 90.

The

Reports that can be obtained by enabling a set-up parameter:

Last error reportLast error report

Last error report

Last error reportLast error report When the set-up parameter "LAST ERROR REPORT" is enabled, the facsimile machine prints

the report Broadcast reportBroadcast report

Broadcast report

Broadcast reportBroadcast report It contains the information about the transactions included in a broadcast transmission. It may

be printed automatically by enabling the set-up parameter "BROADCAST REPORT", which also enables printing of the polling reception report.

Example of the report:Example of the report:

Example of the report:

Example of the report:Example of the report:

only

when transmission is concluded unsuccessfully.

+ 100 hidden pages