Olivetti FAX LAB 200, FAX LAB 200P, FAX LAB 250, FAX LAB 250P Instruction Manual

Fax-Lab 200/Fax-Lab 200P
Fax-Lab 250/Fax-Lab 250P

INSTRUCTIONS

cover ENG.p65 11/09/01, 15.482

PUBLISHED BY:

Editors:

Olivetti I- Jet S.p.A.
Località Le Vieux
11020 ARNAD (Italy)

Olivetti Tecnost, S.p.A.
Direzione @ Home/Office
Via Jervis, 77 - 10015 IVREA (Italy)

Copyright © 2001, Olivetti
All rights reserved

The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and
without prior warning.

This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as
a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences
between individual PSTNs in the various countries, the approval does not unconditionally guarantee success
operation of every PSTN termination point.
If you encounter any problems, you should contact your supplier immediately.

The manufacturers declare under their own responsibility that this product
complies with provisions laid down by the directive 1999/05/CE.

Conformance is certified by the application of the mark to the product.

Network compatibility declaration

This product has been designed and developed to operate in the networks of all European Community countries,
and in those of Switzerland and Norway.
Full compatibility with the networks of individual countries will depend on specific national software parameters which
can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical
support service.

Your attention is drawn to the following conditions that could compromise the conformity attested above as well as
the machine’s characteristics:

• incorrect electrical supply;

• incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the User Manual

supplied with the machine;

• replacement of components or original parts using other types, not approved by the manufacturer, or where
carried out by unauthorized persons.

The electrical socket must be near to hand and easily accessible. To disconnect the machine from the electrical power
supply, unplug it from the supply socket.

Q

UICK GUIDE

This chapter contains a simplified description of the installation, transmission, reception and copying procedures. For more detailed instructions,
see the relevant sections.

I

NSTALLATION

For further details, see the "Preliminary operations" chapter.

Connect the fax machine to the telephone line

+

Line

Connect the receiver

+

Connect the fax machine to the mains socket

Before connecting it, remove the clip securing the print carriage during transport
(see print head compartment).

Plug the power cable into the wall power supply socket.

Add some printing paper

+

+

Insert the print head

Make the fax machine’s country settings

+ The display shows the name of a country.

If the country displayed is not the desired one, press

To confirm the setting. The display shows the language in which the messages will be displayed.

If the language displayed is not the desired one, press

+

+

+

/ to change it.

/ to change it.

Q

UICK GUIDE

T

RANSMISSION

For further details, see "To send a document" in the "Basic transmission and reception operations" chapter.

Place the original, without forcing, on the document
tray with the side to be sent face down and then fit the
cheeks against either side of it.

Dial the correspondent’s number (max. 52 digits).

+

R

ECEPTION

For further details, see "To receive a document" in the "Basic transmission and reception operations" chapter.

Press the key until the message "MANUAL RX" appears on the

display.

When the telephone rings, lift the to engage the line.

As soon as you hear the dialling tone, press .

+

C

OPYING

For further details, see the "To copy a document" chapter.

Place the original on the document tray. The
side to be copied must be face down.

and then press

Press to make a single copy or type the desired number of copies (max 9) and then press

Using the , and keys, select the contrast,

resolution and reduction values, respectively.

C

OMPONENTS

The figure shows the external and internal parts common to the four models of fax machine. The second row of keys shown on the left­hand side of the console is only present on models with a built-in telephone answering device. The parallel interface is only present
on the multifunctional models.

Plain paper feed compartment (ASF)

Connection sockets and (only on the
multifunctional models) parallel port

Adjustable to the following paper sizes: A4, Letter and Legal.
Maximum capacity: 40 sheets (80gr/m

2

).

Paper support extension

Paper adjusting lever

Paper guides

Display

The display consists of two lines of 16

Built-in telephone
handset

characters each. It shows the date and
time, menu items, error messages, reso­lution and contrast values and, for the

model with a built-in telephone an­swering device, the total number of

messages received.

Automatic feeder for original documents to
be sent and copied (ADF)

Maximum capacity: 5 sheets of A4, Letter and Legal

1 sheet of A5

Optical reader

Speaker

Print head compartment cover

Operator console

Received or copied document output

Machine serial number plate
(see base)

Print head compartment

C

ONSOLE

The figure shows the operator console of the models with a built-in TAD. The keys on the second row on the left and the LED concern the

telephone answering device and are described in the relevant section.

R

EDUCTION KEY

Reduces or enlarges the docu­ments to be copied (only with
the document inserted in the

R

ESOLUTION KEY

Adjusts the resolution of the
documents to be copied (only
with the document inserted in
the ADF)

C

ONTRAST KEY

Adjusts the contrast of the
documents to be copied
(only with the document in­serted in the ADF).

ADF).

T

ELEPHONE ANSWERING DEVICE KEYS

Models with a built-in TAD only

Described in the corresponding chapter.

O

NLY MODELS WITH BUILT-IN TELEPHONE ANSWERING DEVICE

On, indicates that there are messages or memos in the memory that have already been

played.
Blinking, indicates that the memory contains documents that have not been printed, mes­sages or memos that have not been played.

Off, indicates that the memory is empty.

C

OPY KEY

Starts copying a docu­ment (only with the docu­ment already inserted in
the ADF).

F

UNCTION KEY

Gives access to program­ming mode.
Selects menus and
submenus.

R

ECALL KEY

With the handset lifted, gives access to the
special functions made available by the
network manager and commonly known
as REGISTER RECALL (R function).

"

ERROR" LED INDICATOR

Signals an operating fault during transmission or
reception.

N

UMERIC KEYS

Dial the fax or telephone number.
If pressed for more than a second, auto­matically dial (once set) the telephone or
fax number assigned to them (one-touch
dialling function).
Set any numeric data.
Select digits and alphanumeric charac­ters during the entry of numbers and
names.

With tone dialling, they send a
tone down the line for special
network services.
They scroll "backwards" and
"forwards" through characters
and special symbols during the
entry of names.

only: dials remote control

codes.
Before or after dialling the fax or
telephone number, temporarily
switches the dialling mode from
pulse to tone.

S

TOP KEY

Unloads a document from the ADF.

Turns off the "

Returns the fax machine to the stand­by mode.
Stops the programming, transmission,
reception or copying operation in
progress.

" LED indicator.

H

OOK KEY

Accesses the line: it is
equivalent to lifting the
receiver.

L

AST TX /PAUSE KEY

When pressed twice,
redials the last fax number
(only with document in­serted in the ADF) or the
last telephone number di­alled.
Inserts a pause during the
dialling of the telephone or
fax number.

C

ONSOLE

C

ONTRAST KEY

Adjusts the contrast of the documents to be sent
(only with the document inserted in the ADF).
Scrolls "forwards" through the settings of a pa­rameter.
Moves the cursor to the "right" during the entry of
numbers and names.
Increases the speaker volume after pressing the

key.

S

TART KEY

Starts receiving a document.
After the fax number has been dialled,
starts sending a document (only with
the document already inserted in the
ADF)
Confirms the selection of menus,
submenus, parameters and their val­ues and moves on to the next condi­tion.

S

PEED DIAL/CLEAR KEY

After two numeric keys (01-32) have
been pressed, automatically dials (once
set) the telephone or fax number associ­ated with them.
Cancels incorrect settings.

RX

MODE/HOLD KEY

Selects the various reception
methods.

Puts a call on hold during a

telephone conversation.

E

XTERNAL KEY

With the fax machine connected to a private exchange:

When pressed before dialling the telephone or fax number gives ac­cess to the public line.

R

ESOLUTION KEY

Adjusts the resolution of the documents to be
sent (only with the document inserted in the
ADF).
Scrolls "backwards" through the settings of a
parameter.
Moves the cursor to the "left" during the entry of
numbers and names.
Decreases the speaker volume after pressing

the

key.

T

ABLE OF CONTENTS

INTRODUCTION 1

PRELIMINARY OPERATIONS 2

TO CONNECT IT TO THE TELEPHONE LINE ............................. 2

TO CONNECT THE TELEPHONE HANDSET .............................. 4

TO CONNECT IT TO THE POWER SUPPLY ................................ 4

TO ADD PAPER ............................................................................ 4

TO INSTALL THE PRINT HEAD.................................................... 4

TO SET IT UP FOR THE FIRST TIME .......................................... 5

BASIC TRANSMISSION AND RECEPTION
OPERATIONS 9

TO SEND A DOCUMENT .............................................................. 9

TO RECEIVE ............................................................................... 12

TO SET ONE-TOUCH AND SPEED DIALLING ........................... 13

TO PRINT REPORTS AND LISTS .............................................. 15

TO MAKE A CALL 18

TO TELEPHONE WITH ONE-TOUCH DIALLING ........................ 18

TO TELEPHONE WITH SPEED DIALLING .................................. 18

TO TELEPHONE BY RUNNING A SEARCH IN

THE PHONE BOOK ..................................................................... 18

TO MAKE A COPY 19

WHAT DOCUMENTS CAN BE COPIED ...................................... 19

TO MAKE A COPY ...................................................................... 19

TO GET COPIES OF AN EXCELLENT QUALITY ........................ 19

THE TELEPHONE ANSWERING DEVICE 20

MORE SOPHISTICATED OPERATIONS 26

OTHER USEFUL RECEPTION SETTINGS ................................. 26

OTHER USEFUL TRANSMISSION SETTINGS .......................... 27

TO CHANGE THE DATE AND TIME AND THE

INSTALLATION PARAMETERS ................................................... 28

SENDING/RECEIVING A DOCUMENT IN POLLING MODE ....... 32

TROUBLESHOOTING GUIDE 34

WHAT HAPPENS IF THERE IS A POWER FAILURE................... 34

WHAT HAPPENS IF THE PAPER OR INK HAS RUN OUT ......... 34

IF THE TRANSMISSION IS UNSUCCESSFUL ........................... 34

FOR MINOR PROBLEMS ............................................................ 34

ERROR CODES .......................................................................... 35

SIGNALS AND MESSAGES ........................................................ 36

MAINTENANCE OPERATIONS 38

TO REPLACE THE PRINT HEAD ............................................... 38

CLEANING THE PRINT HEAD AND TESTING

THE NOZZLES ............................................................................ 38

TO CLEAN THE ELECTRICAL CONTACTS OF THE

PRINT HEAD ............................................................................... 39

TO CLEAN THE NOZZLES OF THE PRINT HEAD .................... 39

TO CLEAN THE PRINT HEAD PAD ............................................ 39

TO CLEAN THE OPTICAL READER ........................................... 40

TO CLEAN THE CASING ............................................................ 40

TO REMOVE JAMMED DOCUMENTS AND SHEETS OF

PRINTING PAPER ....................................................................... 40

TECHNICAL DATA 41

THE TAD CONSOLE ................................................................... 20

TO CHANGE OR DELETE THE TAD ACCESS CODE ................ 20

OUTGOING MESSAGES ............................................................. 21

TO SET THE LENGTH OF MEMOS AND INCOMING

MESSAGES ................................................................................. 22

TO LISTEN TO INCOMING MESSAGES AND MEMOS .............. 22

TO DELETE MESSAGES AND MEMOS YOU HAVE ALREADY

LISTENED TO ............................................................................. 23

TO TRANSFER MESSAGES AND MEMOS TO A REMOTE

TELEPHONE ............................................................................... 23

TO OPERATE THE TELEPHONE ANSWERING DEVICE

FROM A REMOTE LOCATION .................................................... 24

SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERING

DEVICE ....................................................................................... 24

TO PRINT THE TAD CONFIGURATION PARAMETERS ............ 25

TO USE IT AS A PRINTER 42

SOFTWARE INSTALLATION REQUIREMENTS .......................... 42

TO INSTALL THE "LINKFAX" SOFTWARE ................................. 42

TO UNINSTALL THE "LINKFAX" SOFTWARE ............................ 42

ACCESSING THE ON-LINE DOCUMENTATION ........................ 43

NOTES ON HOW TO USE THE COMMUNICATION PORT ........ 43

INDEX 44

C

ONSULTING THE MANUAL

I

NTRODUCTION

A

BOUT THE INSTALLATION AND SETUP

This manual describes four models of fax machine: the base model,

PARAMETERS

the model with a built-in telephone answering device, and then
the multifunctional models (base model and model with built-

in telephone answering device) which can be connected to a
PC and use a colour print head (for the latter two models, see also

the documentation provided inside the packaging). In the description
that follows, whenever a distinction is to be made between models,
the following indications will be given:
Models with a built-in TAD: refers to the "model with a built-in
telephone answering device" and "multifunctional model with built-in
telephone answering device".
Multifunctional models: refers to the "multifunctional base model"
and "multifunctional model with a built-in telephone answering de­vice".

Base model: refers to the "base model" only.

O

PERATING PRECAUTIONS

• Never attempt to repair the fax machine yourself. If you remove

the outer casing, you could get an electric shock or suffer some
other kind of injury. Repairs should be carried out by qualified
technical staff only.

• If you are to leave the fax machine unused for a long period of
time, you should disconnect it from the power supply: in this way,
it will be protected against the risk of damage due to interference or
power surges.

• During storms we recommend you unplug the device from
both the power outlet and the telephone line so as to
eliminate all risk of damage.

• In case of a voltage drop or power failure, it will not be possible to

make or receive telephone calls as the keypad will be disabled.
If it is essential that you make a call in this situation, you must use an
emergency telephone approved by the telephone company and
connected directly to the fax machine.

As the country default values for each installation and setup param­eter may change due to certification requirements or specific custom­ers’ needs, these values do not always correspond to those indicated
in the manual: it is therefore advisable to print them before changing
them.

P

In addition to the fax machine and this manual, you will find the follow­ing elements in the package:

• The cable for connecting the fax machine to the telephone line.

• The telephone plug (if applicable).

• The box containing the monochrome print head provided with the

machine.

• The telephone handset.

• The paper support.

• The template for nationalizing the central part of the operator con-

sole.

• The guarantee.

• For multifunctional models only:

• The Linkfax software installation CD (to use the fax machine as a

printer).

• The print head box.

ACKAGE CONTENTS

I

NSTALLATION PRECAUTIONS

• Place the fax machine on a stable, flat surface free of vibrations, to

prevent it from falling and getting damaged or causing injury to
people.

• Keep the fax machine in a dust-free place away from sources of
water, steam or excessive heat. Do not expose it to direct sunlight.

• Keep the fax machine away from other electrical or electronic
appliances which may generate interference, e.g. radio, televi­sion, etc.

• Ensure that no books, documents, or other objects obstruct normal
ventilation in any way. Ideally this fax machine should be operated
in an environment with a temperature of between 5°C and 35°C
and a relative humidity of between 15% and 85%.

• Leave enough room in front of the outlet for the unloading of
originals and received/copied documents, so that they do not fall
on the floor.

1

P

RELIMINARY OPERATIONS

TO

CONNECT IT TO THE TELEPHONE LINE

As the connection to the telephone line of the fax machine, ex­ternal answering machine, additional telephone or other devices
is regulated by national standards that vary from one country
to another, the diagrams that follow show some examples
of connections. However, if the connection to the telephone line
is different in your country from those shown in the diagrams,
respect the regulations in force in your country.

C

ONNECTING THE FAX MACHINE

1. Insert the connector of the cable for connecting it to the telephone

line into the "LINE" socket on the fax machine (see diagrams
"case 1", "case 2" or "case 3").

2. Insert the connector or the plug (if applicable) at the other end of
the cable into the wall telephone line socket (see diagrams "case

1", "case 2" or "case 3").

C

ONNECTING OTHER DEVICES (ANSWERING MACHINE

EMERGENCY TELEPHONE, ETC

(Case 1 connection)

. )

,

If the system to which the fax machine is connected is a system with
several sockets in series, you must connect the fax machine to
the primary socket.

(Case 2 connection)

1. Insert the connector or plug (which varies from one country to

(Case 3 connection)

1. Insert the plug of the additional device into the wall telephone line

If you cannot connect the additional device directly into the "TEL"
socket, use the relevant adapter (which varies from one country to
another).

another) of the additional device into the plug-socket (see dia­gram).

socket (see diagram).

If you want, using the relevant adapter (as for the case 1 connec­tion), you can connect another device to the "TEL" socket for
connection to the telephone line on the fax machine.

1. Remove, if present, the cover of the "TEL" socket for connecting
the machine to the telephone line on the fax machine, then insert
the connector on the telephone cable of the addition device into
this socket (see diagram).

C

ASE

1

CONNECTION

C

ORD

F

AX

B

LINE

Connection sockets

A

DDITIONAL TELEPHONE OR

DEVICES

OTHER

TEL

W

ALL SOCKETS FOR CONNECTION TO TELEPHONE LINE

B

2

C

ASE

2

CONNECTION

F

AX

Connection sockets

C

ORD

W

ALL SOCKETS FOR CONNECTION TO TELEPHONE LINE

C

B

A

DDITIONAL TELEPHONE OR

DEVICES

OTHER

C

ASE

3

CONNECTION (GERMANY

F

AX

Connection sockets

A

DDITIONAL TELEPHONE OR

DEVICES

OTHER

LINE

TEL

)

C

ORD

LINE

W

ALL SOCKETS FOR CONNECTION TO TELEPHONE LINE

B

C

B

B

C

D

O

THER DEVICES

C

ASE

3

CONNECTION (AUSTRIA

F

AX

Connection sockets

A

DDITIONAL TELEPHONE OR

DEVICES

OTHER

O

THER DEVICES

D

)

C

ORD

LINE

C

D

W

ALL SOCKETS FOR CONNECTION TO TELEPHONE LINE

B

B

C

D

3

TO

CONNECT THE TELEPHONE HANDSET

1. Insert the connector of the handset cable into the socket marked
with the symbol

2. Place the handset in its seat.

TO

CONNECT IT TO THE POWER SUPPLY

on the fax machine.

TO

ADD PAPER

notE

Before connecting the fax machine to the mains, remove
the clip securing the print carriage during transport

(see print head compartment).

1. Insert the plug of the power cable into the wall power socket.

1. Insert the paper support extension in its slit until it clicks into place.

2. Holding the sheets by their upper edge, insert them by letting them
"drop" into the ASF without folding or forcing them.

3. Push the sheets against the left side of the ASF using the adjusting
lever.

notE

The fax machine automatically runs a short test to check that its com­ponents are working and then the display shows:

AUTOMATIC RX

CHECK PRINT HEAD

For models with a built-in TAD, the display will also show the total
number of messages received, in this case "00" beside the mes-

sage "AUTOMATIC RX":

AUTOMATIC RX 00

CHECK PRINT HEAD

NOTE

The fax machine will remain permanently connected,
ready to receive and send documents 24 hours a day.
If you want to turn it off, detach the plug of the power
cable from the wall socket as the fax machine has no on/off
switch.

If you add sheets to the ASF, make sure you place them
under and not on top of those already present.

notE

The fax machine has a memory that enables it to receive up
to 21 pages even if you do not add any paper.

TO

Once you have manually adjusted the automatic sheet feeder (ASF),
to ensure that the fax machine works properly, check that the

printing format set on the fax machine corresponds to the size of
paper you intend to use. See "To set it up for the first time" later

in this chapter.

TO

CHECK THE PRINT FORMAT SET ON THE FAX MACHINE

INSTALL THE PRINT HEAD

notE

If the messages do not appear in the language spoken in
your country, choose the "LANGUAGE" from those avail-
able by pressing the following keys in the order indicated:

+ The display shows the country it is set for.

If the country displayed is not the desired one, press

/ to change it.

To confirm the setting. The display shows the lan-

guage in which the messages will be displayed.
If the language displayed is not the desired one, press

/ to change it.

4

The display shows the message:

AUTOMATIC RX 00

25-07-01 11:23

• On the other hand, if there are any interruptions or white
lines present, set 0 to clean the nozzles again: if the new print

test continues to be unsatisfactory, repeat the procedure an­other time. Then, if the printing quality does still not meet your
expectations, clean the electrical contacts and the nozzles as
indicated in "To clean the electrical contacts of the print
head" and "To clean the nozzles of the print head", sec­tion "Maintenance operations".

TO

SET IT UP FOR THE FIRST TIME

1-2 Lift the print head compartment cover by putting your finger in the

notch at its centre, as shown in the figure.

3. Remove the print head from its package and, holding it by the grip,
peel off the film covering the nozzles.

4. Avoid touching the nozzles and the electrical contacts with your
fingers.

5. Place the print head in its seat with the electrical contacts facing
towards the front of the fax machine.

6. Push the print head in the direction indicated by the arrow until it
clicks into place and close the print head compartment cover.

To get started on the fax machine, the only setup and installation
parameters you have to set are the country, the language, the
date and time, your name and your telephone number. The
remaining parameters may be left unchanged (default values) or
changed, to adapt the fax machine to your working requirements
(see "Setting parameters").

notE

If, after the print head has been installed, the "CHECK PRINT
HEAD" message appears again, try removing it and then
reinserting it, pressing it more firmly into position. If the mes­sage remains on the display, remove the print head and
clean the electrical contacts of the print head and the car­riage, see "To clean the electrical contacts of the print
head", section "Maintenance operations".

notE

To replace the print head, see the section "Maintenance
operations".

A

UTOMATIC PRINT HEAD NOZZLE CLEANING AND TESTING

PROCEDURE

notE

Once the parameters have been set for the first time, subse­quent changes are to be made exclusively as indi­cated in the procedures described in "To set the date
and time and the installation parameters", section "More
sophisticated operations".

notE

As the country default settings for each installation param­eter may be subject to changes due to certification re­quirements or specific users’ needs, these settings do not
always correspond to those indicated in the manual: it
is therefore advisable to print them before changing them:
Having set the country and the language (see the procedure

described below), press the

PRINT OUT:

Press the key again to confirm.

key until the display shows:

Once the print head has been inserted, the fax machine starts
the nozzle cleaning and checking procedure, which is com-
pleted by:

• the printing, on the sheet loaded automatically, of a diagnostic

test sheet containing:

-a numbered scale, for checking the flow of ink and the
electrical circuits of the print head nozzles.

- a group of graphics and text, so that the printing quality
may be evaluated.

• the display shows the message: "CHECK PRINT OUT",
"1=EXIT 0=REPEAT".

Examine the print test sheet as follows:

• Check that the numbered scale is not interrupted at any
point, that the black areas do not present any horizontal
white lines: if these conditions, which confirm that the print

head has been inserted correctly and is working properly, are
respected, set the value 1. The fax machine returns to its initial
stand-by status and is ready for use.

S

ETTING PARAMETERS

notE

From here on, if you think you have made a mistake or wish
to abort the procedure in progress during any phase of op-

eration, press the
If no data is entered for about two minutes, the fax

machine will automatically return to its initial stand-by

status.

key.

notE

It is to be borne in mind that the stand-by status indicates
that the fax machine is currently idle and is the status from
which functions may be programmed.

5

+ The display shows the country it was set up for. In this case:

U.K.

If the country displayed is not the desired one, press

change it.
If your country is not present among those shown on the

display, see the table below:

COUNTRY COUNTRY TO BE SELECTED

Argentina AMERICA LATINA
Australia NZL/AUSTRALIA
Austria ÖSTERREICH
Belgium BELGIUM
Brazil BRASIL
Chile AMERICA LATINA
China CHINA
Colombia AMERICA LATINA
Denmark DANMARK
Finland FINLAND
France FRANCE
Germany DEUTSCHLAND
Greece INTERNATIONAL
Holland HOLLAND
Hong Kong SINGAPORE
India INDIA
Israel ISRAEL
Italy ITALIA
Luxembourg BELGIUM
Mexico AMERICA LATINA
New Zealand NZL/AUSTRALIA
Norway NORGE
Peru AMERICA LATINA
Portugal PORTUGAL
Rest of world INTERNATIONAL
Singapore SINGAPORE
South Africa S. AFRICA
Spain ESPAÑA
Sweden SVERIGE
Switzerland SCHWEIZ
Taiwan TAIWAN
UK U.K.
Uruguay AMERICA LATINA
Venezuela AMERICA LATINA

The display shows the language in which the messages will
be shown on the display. In this case:

|/}

to

ENGLISH

If the language shown is not the desired one, press

change it.

|/}

to

To select the print format

If the print format set on the fax machine does not corre-

spond to the print format you intend to use, press the
keys until the display shows the desired paper format "LET­TER" or "LEGAL".

The display shows:

|/}

FORMAT: DD/MM/YY

To set the date and time

If you want to select a different format from the one dis-

|/}

played, press

The display shows:

.

FORMAT:24 H

If you want to select the other time format (12-hour), press

|/}

.

The display shows:

DD/MM/YY HH:MM

25-07-01 11:23

Enter the new date and time (e.g. 26-07-01; 12:00). As

each digit is entered, the cursor will move to the next one.

DD/MM/YY HH:MM

26-07-01 12:00

If you only want to change a few digits, move the cursor to

|/}

them using the
digits.

keys and overwrite them with the correct

note

If you have chosen the 12-hour time format, the display will
show the letter "p" (post meridiem) or the letter "a" (ante
meridiem). To switch from one letter to another, move the
cursor to the letter to be changed, using the

press the

key.

The display shows:

TYPE YOUR NAME

To set your name

To select the characters of each key cyclically.

To move the cursor one place or to leave a space, press

|/}

.

To include a variety of special symbols, e.g. &, in your

name.

If there are any incorrect characters: position the cursor on
the incorrect character using the

with the correct character.

To delete the name completely.

|/}

keys, and

|/}

keys and overwrite it

The display shows:

SIZE: A4

6

For example, to enter the name "LARA":

Until you have selected the letter "L".

Until you have selected the letter "A".

• Set the output mode (area code or flash) to access the
public telephone network from the private telephone net­work.

• Set the same dialling mode (tone or pulse) as the one
used by the public telephone exchange.

Until you have selected the letter "R".

Until you have selected the letter "A".

To confirm the name. The display shows:

TYPE YOUR NUMBER

To set your fax number

Enter your fax number.

To enter a space, press |/}.

If you make any typing errors, correct them in the same
way as for your name.

If you want to include the international code in your number,
instead of the zeros, press the * key; the display will show
the symbol +.

To confirm the fax number. The display shows:

To set it up for the type of line

At this point, you can connect the fax machine to a public line
or a private line:

follow either of the procedures described below and, hav­ing completed it, continue setting up the fax machine starting
from the step at which the display shows: "OTHER
CARR.:ON".

To connect it to a public line:

The display shows:

PUBL.LINE (PSTN)

Press |/} to view the other available option:

PRIV.LINE (PBX)

The display shows:

PBX DIAL:TONE

Press |/} to view the other dialling mode:

PBX DIAL:PULSE

To confirm your choice.

EXT.LINE:PREFIX

Press |/} to view the other available option:
"EXT.LINE:FLASH".
If you confirmed the "EXT.LINE:PREFIX" mode, the fax

machine prompts you to enter the number corresponding to
the area code (max. 3 digits).

The display shows:

PSTN DIAL:TONE

Press |/} to view the other dialling mode:

PSTN DIAL:PULSE

note

Having confirmed the dialling mode to be used by the fax
machine to connect to the public line, simply press the

key, before dialling the correspondent’s fax or telephone
number, to gain access to it. The display will show the letter
"E" (external).

PSTN DIAL:TONE

The dialling mode is a characteristic parameter of the
exchange that manages the line on which you have con­nected the fax machine:

• pulse dialling, also called decadic; each number di-
alled emits a corresponding number of pulses.

• tone dialling, also called multifrequency; each number
dialled emits a sound with a specific tone different from that
emitted by the other keys.

You must therefore set the correct parameter on the fax
machine: if in doubt about the choice to be made, ask the
telephone network manager.

Press |/} to display the other dialling mode: "PSTN DIAL:
PULSE".

To connect it to a private line (PBX)

To connect the fax machine to a private line and be able to
use it also on a public line, proceed as follows:

• Select the "PBX" parameter.

• Set the same dialling mode (tone or pulse) as the one

used by the private telephone exchange that manages the
line to which you have connected the fax machine. If in
doubt about the choice to be made, ask the company that
manages your private telephone network.

To confirm the connection to the public line or private line.
The display shows:

OTHER CARR.:ON

To automatically dial a frequently used code

This parameter enables you to store a frequently used
code such as an area code or a code to access an
alternative telephone operator which is to be dialled

automatically by the fax machine.

|/}

If you do not want to enable this parameter, press
display the alternative option: "OTHER CARR.:OFF" then

press the
from the point where the display shows: "REMOTE

START:ON".

The display shows:

key; then resume the procedure starting

to

ENTER NAME:

7

Enter the name that identifies the area code or the name of

the alternative telephone operator and then press the
key. The display shows:

TYPE PREFIX:

Press |/} to view the other available values: "01", "02",

(0 - 9):

Type the new code (max. 6 digits) and then press the

To set the number of rings

"04" and "08".

To confirm your choice. The display shows:

FAX/TEL TIMER:20

To set the time of the acoustic signal

key. The display shows:

ENTER ACRONYM

(A - Z):

Type the letter that identifies the code on the display

(1 character).

The display shows:

REMOTE START:ON

To set the remote control code

The display shows:

TYPE CODE

COD.(0/9,*) **

Type the code, for example: “*8”.

You can only replace the second "asterisk" in this code
using a digit from 0 to 9.

|/}

If you do not want to set any code, press
alternative option: "REMOTE START:OFF" and move on
to the next step.

To confirm your choice. The display shows:

to display the

DISTINC.RING:OFF

To recognize the ring frequency

Press |/} to view the other available values: "15", "30" or

"40".

To confirm your choice. The display shows:

SILENCE LAPSE: 6

To set the silence time

Press |/} to view the other available values: "3", "4", "8",

"10" and "OFF".

To confirm your choice. The display shows:

PRINT OUT:

To print the parameters

Press the key to start printing or the key to
return the fax machine to its initial stand-by status.

HOW TO

A more detailed explanation of the meaning of the parameters and
their application is given in "To set the date and time and the

installation parameters", section "More sophisticated opera­tions".

INTERPRET THE PARAMETERS

If you do not want to enable this parameter, press the
key and then resume the procedure from the point where

the displays shows: "RX SILEN.:OFF".

Press |/} until the display shows:

CHANGE PATTERN

The display shows:

AUTODETECT. RING

Call the fax machine with the desired frequency so that it
detects it. The display shows:

RING DETECTED

The display shows:

RX SILEN.:OFF

To enable/disable silent reception

Press |/} to display the alternative option: "RX SILEN.:ON".

To confirm your choice. The display shows:

RING COUNT: 02

8

B

ASIC TRANSMISSION AND RECEPTION OPERATIONS

Now that your fax machine has a name and number, you can use it to:

• send documents (also in broadcast mode, from the memory, or by
polling)

• receive documents (also by polling)

• make telephone calls (see the section "To make a call")

• copy documents (see section "To make a copy").

TO

SEND A DOCUMENT

W

HAT DOCUMENTS MAY BE USED

Dimensions

• Width min. 148 mm - max. 216 mm

• Length min. 105 mm - max. 600 mm

Thickness

from: 60 - 90 gr/m

50 - 140 gr/m

For documents of a different size from those specified, you
can use a transparency with rear sheet.

2

(max. 5 sheets)

2

(1 sheet at a time)

TO

PLACE THE DOCUMENT IN THE ADF

Place the document, without forcing, on the automatic document feeder
(ADF) with the side to be sent face down and then fit the cheeks
against either side of it.
The display shows:

DOCUMENT READY

27-07-01 15:45

TO

ADJUST THE CONTRAST AND RESOLUTION

Before sending a document you can make some adjust­ments so as to optimize the printing quality.

To choose the contrast on the basis of the following crite-

ria:

• NORMAL, if the document is neither too light nor too
dark. "NORMAL" appears on the bottom line of the dis-

play.

• LIGHT, if the document is dark. "LIGHT" appears on the
bottom line of the display.

• DARK, if the document is light. "DARK" appears on the
bottom line of the display.

NEVER USE

• curled paper

• excessively thin paper

• torn paper

• damp or set paper

• excessively small paper

• crumpled paper

• carbon paper

In addition, in order to avoid damaging your fax machine and invali­dating your guarantee, make sure that the documents you are to use
do not contain:

• staples

• paper clips

• adhesive tape

• correcting liquid or glue that has not yet dried.

For all these cases, photocopy the document and send the copy or
use a transparency with a rear sheet.

TO

On the numeric keypad type the number of the correspond-

To choose the resolution on the basis of the following

criteria:

• STD (STANDARD), if the document contains easily leg-
ible characters. An "arrow" appears on the bottom line of

the display in line with the "
console.

• FINE, if the document contains very small characters or
drawings. An "arrow" appears on the bottom line of the

display in line with the "

• HALF TONES, if the document contains shaded areas.
An "arrow" in line with the "
line with the "
on the bottom line of the display.

SEND A DOCUMENT

Place the document in the ADF. The display shows the
default contrast and resolution values: NORMAL and
(standard), respectively.

If you want, change the contrast and resolution values as
described previously.

ent to whom you want to send the document (max. 52
digits).

" symbol printed on the console appear

" symbol printed on the

" symbol printed on the console.

" symbol and an arrow in

To start sending the document.

If the document is sent correctly, once this operation has
been completed, the display will show the message "TX
COMPLETED" for a few seconds and then the initial stand­by status.

9