Olivetti d-Copia 18MF Advanced Operation Guide

Advanced Operation Guide

Content s

Introduction

Guides included . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi

Accessing Menu Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

1 Copying Functions

Selecting the Paper Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Selecting the Original Size for Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Selecting Original Quality Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Adjusting Copy Exposure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Selecting the Number of Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Zoom Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Selecting Original Placement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Using Collate Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Using Combine Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Continuous Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Draft Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Print Override Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Sending the Job End Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

2 Scanning Functions

Using the Scanning Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Scanning Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Selecting Color Scan Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Selecting the Original Quality for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Selecting the Scanning Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Adjusting the Exposure for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Selecting the Original Size for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Selecting the Send Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Zoom Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Selecting the Original Placement for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Continuous Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Selecting the Image File Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Entering the Name of send job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Entering the Subject and Body Message of the E-Mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Reporting the End of Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Scanning with TWAIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

3 Printer Settings

Parallel Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Setting the Emulation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

4 Operation Status

Status Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Checking Jobs Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Verifying Job Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Pausing Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

ADVANCED OPERATION GUIDE iii

Canceling Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Verifying Scanner Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Verifying Printer Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Verifying the Toner Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Verifying Settings for the Cassettes and MP Tr ay. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Verifying Total Number of Prints and Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

5 System Settings

Display Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Print Quality Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Machine Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Timer Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Size Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

Editing the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21

Printing the Service Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24

6 User Login Management

Entering User Login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

ID management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

7 Job Accounting

Managing Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Setting Limitation of Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Deleting an Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Changing Limitation of Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

All Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Individual Account Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Using Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

8 Using EWS (Embedded Web Server)

System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Accessing EWS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

EWS Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Start Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Basic Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

Printer Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

Scanner Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

FAX Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14

Jobs Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17

Advanced Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-18

9 Optional Equipment

Available Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

Document Processor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

Expansion Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

FAX System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5

Appendix

Paper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-1

Function Combination Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-10

Glossary

Index

ADVANCED OPERATION GUIDE iv

Guides included

Introduction

The following guides are included with this machine. Refer to the guide that corresponds to your particular objective.

Installation Guide

This Guide contains instructions for assembling and installing the machine.

Operation Guide

This Operation Guide contains explanations on the initial installation and set-up of this machine, the procedure to connect it to a computer, and the basic procedures for using this machine as a copier, printer, and scanner as well as for resolving problems if trouble occurs.

Advanced Operation Guide (This guide)

The Advanced Operation Guide contains explanations on copier, printer, and scanner functions as well as default settings that can be adjusted on this machine. This guide is stored on the CD-ROM as a PDF document.

KX Driver User Guide

Describes how to install and set the printer driver. This guide is stored on the CDROM as a PDF document.

Network FAX Driver Operation Guide

Describes how to use the Network FAX Driver to send documents created on a network computer directly from that computer to the other FAX System. This guide is stored on the CD-ROM as a PDF document.

Network Tool for Clients Operation Guide

Network Tool for Clients is a network printing utility intended to monitor and configure the printing system. This guide describes how to install and operate Network Tool for Clients. This guide is stored on the CD-ROM as a PDF document.

Network Tool for Direct Printing Operation Guide

Network Tool for Direct Printing is a utility that allows you to directly print PDF files without starting Adobe Acrobat by directly sending a PDF file through the Windows spooler. This guide describes how to install and operate Network Tool for Direct Printing. This guide is stored on the CD-ROM as a PDF document.

ADVANCED OPERATION GUIDE v

Introduction

Conventions

This manual uses the following conventions.

Convention Description Example

Italic Typeface Used to emphasise a key word,

phrase or message. In addition, references to other publications are displayed in italic typeface.

Notes Used to provide additional or

useful information about a function or feature. Can also contain references to other publications.

Important Used to provide important

information.

Caution Cautions are statements that

suggest mechanical damage as a result of an action.

Warning Used to alert users to the

possibility of personal injury.

The screen shows Completed and returns to the Basic screen.

NOTE: For information about storing the

pin, refer to step 10.

IMPORTANT: Ensure paper is not folded, curled, or damaged.

CAUTION: Do not pull the cassette out

when holding the front of the machine.

WARNING: High voltage is present in

the charger section.

vi ADVANCED OPERATION GUIDE

Accessing Menu Items

When you configure the machine, you do so by accessing a menu item and making your setting from there. Each configuration instruction in this guide tells you to access the menu item and provides a route map to direct you to that item. An example of a route map and its significance is shown below.

System Menu/

Counter

This represents the control panel button to be pressed.

Introduction

S or T

System Setting

Enter

S or T

Network Setting

Enter

S or T

TCP/IP Setting

Enter

S or T

IP Address

Enter

Press the up or down button until System Setting is displayed.

Press the up or down button until Network Setting is displayed.

Press the up or down button until TCP/IP Setting is displayed.

Press the up or down button until IP Address is displayed.

ADVANCED OPERATION GUIDE vii

Introduction

viii ADVANCED OPERATION GUIDE

1 Copying Functions

Selecting the Paper Source

Mode Description

Auto Automatically selects and feeds paper from the cassette

Cassette1 Feeds paper from cassette 1. Cassette2 Feeds paper from the optional cassette 2 if it is

MP Tray Feeds paper from the MP tray if the paper size and type

Press Copy. The basic screen is displayed.

Press Paper Select.

or the MP tray, whichever holds the paper size to be used.

installed.

has been registered.

Press S or T to select the required cassette or the MP Tray and press Enter.

For a cassette, the display shows Completed and returns to the basic screen. For the MP tray, the MP Tray Size screen is displayed. Proceed to the next step. Press S or T to select the paper size required an d press Enter. The MP Tray Type

screen is displayed. If the paper size is not shown, select Others and press Enter then select from the

Others screen. Press S or T to select the media type requir ed and press Enter. The display shows

Completed and returns to the basic screen.

Selecting the Original Size for Copying

Press Copy. The basic screen is displayed.

Press Original Size.

Press S or T to select the size of the original or, if the size of the original is not

shown in the display select Others and press Enter. For a standard size, the display shows Completed and returns to the basic screen. For Others proceed to the next step. Press S or T to select the size of the original and press Enter. The display shows

Completed and returns to the basic screen.

ADVANCED OPERATION GUIDE 1-1

Copying Functions

Selecting Original Quality Mode

The original quality mode selects the copy quality according to the type of originals.

Mode Description

Text+Photo Select this mode when the original contains a mixture of

Photo Select this mode when the original contains mostly

Text Select this mode when the original contains mostly text.

Press Copy. The basic screen is displayed.

Press Original Quality.

PressS or T to select the mode and press Enter. The displa y shows Completed and

returns to the basic screen.

both text and photographs.

photographs.

Adjusting Copy Exposure

The default exposure is Manual.

Mode Description

Auto The machine automatically selects the optimal

Manual The copy exposure setting is selected manually. There

Press Copy. The basic screen is displayed.

Press Exposure.

Press S or T to select Manual and press Enter.

If you selected Auto, the display shows Completed and returns to the basic screen. If you selected Manual, the Manual screen is displayed. Proceed to the next step. Press S or T to adjust the required value for the exposure. Press Enter. The display

shows Completed and returns to the basic screen.

exposure setting for the original being copied.

are 7 exposure levels available.

1-2 ADVANCED OPERATION GUIDE

Selecting the Number of Copies

Leaving more than approximately 30 sheets of standard paper or one sheet of special paper in the face-up tray and more than approximately 150 sheets of standard paper in the output tray may damage the machine.

Press Copy. The basic screen is displayed.

Use the numeric keys to change the number of copies to be made from 1 to 999.

To cancel the number of copies entered, press Stop/Clear. The display will be set to

Zoom Copying

The following modes are available for zooming.

Mode Description

100% Makes copies of the same size as the original.

Copying Functions

Auto Adjusts the zoom ratio so that the copied image fits

onto the selected copy size.

Standard Zoom Makes copies at one of the fixed zoom ratios. The

following ratios are available: 200% 141% (A5 >> A4) 129% (Statement >> Letter) 115% (B5 >> A4) 100% 90% (Folio >> A4) 86% (A4 >> B5) 78% (Legal >> Letter) 70% (A4 >> A5) 64% (Letter >> Statement) 50%

Zoom Entry Sets the zoom ratio between 50% and 20 0% in 1%

increment.

Press Copy. The basic screen is displayed.

Press left Select.

Press S or T to select the zoom type required and press Enter. You can choose

100%, Auto, Standard Zoom or Zoom Entry. For 100% and Auto, the display shows Completed and returns to the basic screen.

The original will be copied on the selected paper size. For Standard Zoom, press S or T to select the zoom ratio. Press Enter. The display

shows Completed and returns to the basic screen.

ADVANCED OPERATION GUIDE 1-3

Copying Functions

For Zoom Entry, press S or T or use the numeric keys to change the ratio in 1% increments. Press Enter. The display shows Completed and returns to the basic screen.

Selecting Original Placement

Press Copy. The basic screen is displayed.

Press Function.

Press S or T to select Orig. Placement and press Enter. The Orig. Placement

screen is displayed. Press S or T to select either Top Edge to Rear or Top Edge to Left and press Enter.

The display shows Completed and returns to the Function screen.

Using the Platen

Top Edge to Rear Top Edge to Left

Rear

Left

Using the Document Processor

Top Edge to Rear Top Edge to Left

Rear

Left

Press right Select. The display returns to the basic screen.

1-4 ADVANCED OPERATION GUIDE

Using Collate Mode

Multiple originals can be scanned into memory in a single operation and the number of copy sets created.

Press Copy. The basic screen is displayed.

Press Function.

Press S or T to select Collate and press Enter. The Collate screen is displayed.

Press S or T to select either On or Off and press Enter. The display shows

Completed and returns to the Function screen.

Copying Functions

Original Collate: OnCollate: Off

Press right Select. The display returns to the basic screen.

Using Combine Mode

The images from either 2 or 4 originals can be redu ced an d combined onto a single copy. The borderline of each original can also be marked with a so lid line or a dotted line.

Mode Description

2 in 1 Copies two originals onto one sheet. 4 in 1 Copies four originals onto one sheet.

Press Copy. The basic screen is displayed.

Press Function.

Press S or T to select Combine and press Enter. The Combine screen is displayed.

Press S or T to select either 2 in 1 or 4 in 1 and press Enter. The Layout screen is

displayed. Press S or T to select the direction of the layout and press Enter. The Border L ine

screen is displayed.

ADVANCED OPERATION GUIDE 1-5

Copying Functions

The following illustrations indicate the effects of each direction and layout setting:

2 in 1 > Top Edge to Rear.

Original Copied Image

2 in 1 > Top Edge to Left

Original Copied Image

Left to Right/Top to

Bottom

Left to Right/Top to

Bottom

Right to Left

4 in 1 > Top Edge to Rear

Original Copied image

Left to

Right to

Bottom

Right to

Left to

Bottom

Top to

Bottom to

Left

Top to

Bottom to

Right

1-6 ADVANCED OPERATION GUIDE

4 in 1 > Top Edge to Left

Original Copied Image

Copying Functions

Left to

Right to

Bottom

Press S or T to select the type of the borderline and press Enter. The Orig.

Placement screen is displayed. The following illustrations indicate the effects of each borderline setting

Solid Line

Copied Image

2 in 1

Right to

Left to

Bottom

4 in 1

Top to

Bottom to

Left

Top to

Bottom to

Right

Dotted Line

Copied Image

4 in 12 in 1

ADVANCED OPERATION GUIDE 1-7

Copying Functions

Positioning Mark

Copied Image

4 in 12 in 1

Press S or T to select the original placement and press Enter. The display shows

Completed and returns to the Function screen. Press right Select. The display returns to the basic screen.

Using the Document Processor with Combine Mode

Place the originals in the document

processor.

Press Copy. The basic screen is displayed.

Select the combine mode. For more information, refer to Using Combine Mode on

page 1-5. Press Start. The originals are scanned automatically and copying in the combine

mode will begin.

Using the Platen with Combine Mode

Place the first original to be copied onto the

platen.

Press Copy. The basic screen is displayed.

Select the combine mode. For more information, refer to Using Combine Mode on

page 1-5.

1-8 ADVANCED OPERATION GUIDE

Press Start. The original is scanned.

Once the scanning operation is completed, Set original and press Start key is displayed.

Place the next original on the Platen ready for sca nn in g an d pr es s Start. The next

original is scanned. Repeat step 5 until all the originals have been scanned.

When all the originals have been scanned, press right Select. Accepted will appear

and copying commences.

Continuous Copying

Use Continuous Copying to scan originals into memory in individual sections.The machine then groups the sections together to form a single jo b. The copies are then produced in one batch, as a single job.

Selecting Continuous Copying

Copying Functions

Press Copy. The basic screen is displayed.

Press Function.

Press S or T to select Continuous Scan and press Enter. The Continuous Scan

screen is displayed. Press S or T to select On and press Enter. The display shows Completed and

returns to the Function screen. Press right Select. The display returns to the basic screen.

Using Continuous Copying

The maximum number of originals to scan depends on the available memory in the machine. Number of scannable originals (Letter, 5%, Text+Photo mode) are as follows:

• 96 MB (standard): Approximately 70 sheets

• 128 MB: Approximately 115 sheets

• 192 MB: Approximately 380 sheets

• 320 MB: Approximately 535 sheets

ADVANCED OPERATION GUIDE 1-9

Copying Functions

Place the original on the platen.

Press Copy. The basic screen is displayed.

Press Start. The first original is scanned.

Once the scanning operation is completed, Set original and press Start key is

displayed. Position the next original on the platen and press Start. The next original is scanned.

Repeat step 4 until all originals have been scanned.

Draft Mode

When all originals have been scanned, press right Select. Accepted will appear and

copying commences.

Draft mode enables the machine to consume less toner for a page to save your printing costs. This will cause images to be printed lighter than normal without affecting print speed. When Draft mode setting is On, the printing image becomes lighter, but readable.

Press Copy. The basic screen is displayed.

Press Function.

Press S or T to select Draft Mode and press Enter. The Draft Mode screen is

displayed. Press S or T to select On and press Enter. The display shows Completed and

returns to the Function screen. Press right Select. The display returns to the basic screen.

1-10 ADVANCED OPERATION GUIDE

Print Override Mode

The print override mode allows the current job to be interrupted in order to make copies of a more urgent job. After the print override processing is completed, the interrupted job will be resumed.

Press Copy. The basic screen is displayed.

Press Function.

Press S or T to select Print Override and press Enter. The Print Override screen is

displayed. Press S or T to select On and press Enter. The display shows Completed and

returns to Function screen. Press right Select. The basic screen is displayed.

Program the functions as required and use the numeric keys to enter th e number of

copies required.

Copying Functions

File Name Entry

Place the original on the platen or in the document processor.

Press Start. Copying begins im mediately and completed co pies are delivered to the

output tray. When the job is completed, perform the steps 1 through 4 to select Print Override

mode Off.

The file name is used for an e-mail report that notifies the end of copying (refer to Sending the Job End Report on page 1-13). It is also listed in the Status menu for administration. The file name contains the time stamp or job number.

Press Copy. The basic screen is displayed.

Press Function.

Press S or T to select File Name Entry. Press Enter. The File Name Entry screen

is displayed. Enter the file name between one and 30 characters using the numer ic keys (refer to

Character Entry in the Operation Guide) and press Enter. The Additional Info screen is displayed. The factory default setting for the file name is doc.

ADVANCED OPERATION GUIDE 1-11

Copying Functions

Press S or T to select the information that is added to th e file na me. T he fo llowing

table shows how the file name is constructed.

Selected Item File Name Example Description

Date and Time doc04272005145608 Adds the date and time

to the File Name. The example shows how a copying job created at 14:56:08 on April 27, 2005 would be named. The display sequence of Month, Day, Year can be changed, refer to Date

Format on page 5-11.

Job No. doc0586 A job number is added to

the file name.

Press Enter. The display shows Completed and returns to the Function screen.

Press right Select. The display returns to the basic screen.

After copying is completed, it is stored as a file name. The file name can be

monitored in the Status menu. Refer to Checking Jobs Status on page 4-2.

1-12 ADVANCED OPERATION GUIDE

Sending the Job End Report

Once the appropriate e-mail settings have been made, this function notifies you by e-mail when copying is complete.

The following is an example of the informatio n th at is sent by e-m ail.

Copying Functions

To: Subject:

Job No.: Result: End Time: File Name: Job Type:

-----------------------------------------------1234 [00:c0:ee:d0:01:14]

------------------------------------------------

Press Copy. The basic screen is displayed.

Press Function.

Press S or T to select Job End Report and press Enter. The Job End Report screen

is displayed.

h_pttr@owl-net.net 1234 Job end report mail

0002

Wed 27 Apr 2005 14:56:08 doc27042005145608 Copy

Press S or T to select On. Press Enter. The Destination screen is displayed.

Press S or T to select Address Book or Address Entry. Press Enter.

When Selecting an Address Book

Press S or T to select the contact address required and press Enter. A contact

address screen is displayed. Press Enter. The display shows Completed and returns to the Function screen.

Press right Select. The display returns to the basic screen.

When there is no address to send, press left Select and return to the Function screen.

ADVANCED OPERATION GUIDE 1-13

Copying Functions

When Selecting an Address Entry (Entering an E-mail Address)

Enter the e-mail address to which you want the report to be sent. For details on using

the numeric keys to enter characters, refer to Character Entry in the Operation Guide.

Press Enter. The display shows Completed and returns to the Function screen. Press right Select. The display returns to the basic screen.

1-14 ADVANCED OPERATION GUIDE

2 Scanning Functions

Using the Scanning Function

This machine can send a scanned image as an attachment to an e-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network.

A network environment which enables the machine to connect to a mail server is required. It is recommended that a Local Area Network (LAN) is used to assist with transmission speed and security issues.

To use the Scanning Function perform the following steps:

• Program the settings, including the e-mail setting on the machine.

• Use EWS (the internal HTML web page) to register the IP address, the host name of the SMTP server, and the recipient.

• Register the destination in the Address Book or One Touch keys.

• When the PC Folder (SMB/FTP) is selected, it is necessary to share the destination folder. For setting-up the PC Folder, contact your Network Administrator.

The Sender, a default subject and body message for the e-mail will be registered under the e-mail template setting in EWS.

ADVANCED OPERATION GUIDE 2-1

Scanning Functions

Scanning Documents

Press Send. The basic screen is displayed.

Using the Address Book on page 2-4. The destination is displayed. Repeat this procedure for all other addresses (if you are sending to a PC, only one

destination is possible). Program the settings as required to use additional functions which are explained on

page 2-5 to page 2-11. Press Start. The Scanning screen is displayed and the scanning will begin.

If Continuous Scan was selected, the message Set original and press Start key is

displayed when scanning is completed. Refer to Continuous Scanning on page 2-9. To scan another original, replace the original and change the settings as required.

Press Start. When all the originals have been scanned, press right Select.

Entering the E-mail Address Using the Operation Panel

Press Send. The basic screen is displayed.

Press W. The Destination screen is displayed.

Press S or T to select E-mail and press Enter. The Address Entry screen is

displayed. Enter the e-mail address.

Press Enter. The display shows Completed and returns to the basic screen.

Entering the PC Folder Address Using the Operation Panel

Press Send. The basic screen is displayed.

Press W. The Destination screen is displayed.

Press S or T to select PC Folder and press Enter.

Press S or T to select SMB or FTP and press Enter. The Address Entry screen is

displayed. Enter the host name, path, login user name, and login password when requested.

Press Enter. The display shows Completed and returns to the basic screen.

2-2 ADVANCED OPERATION GUIDE

Scanning Functions

Changing a Destination

With the corresponding destination selected, press W. The Destination screen is

displayed. Press S or T to select Dest. Confirm and press Enter. The Dest. Confirm screen is

displayed. Press S or T to select the destination required and press Enter. The destination

screen is displayed. Press S or T to select Edit and press Enter. The Address Entry scre en is displayed.

Enter the new destination.

Press Enter. The display shows Completed and returns to the Dest. Confirm screen.

Press Send. The display returns to the basic screen.

Deleting a Destination

With the corresponding destination selected, press W. The Destination screen is

displayed. Press S or T to select Dest. Confirm and press Enter. The Dest. Confirm screen is

displayed. Press S or T to select the destination required and press Enter. The destination

screen is displayed. Press S or T to select Delete and press Enter. Delete. Are you sure? is displayed.

To delete the destination, press left Select. The display shows Deleted and returns

to the Dest. Confirm screen.

Press Send. The display returns to the basic screen.

ADVANCED OPERATION GUIDE 2-3

Scanning Functions

Using the Address Book

This machine has an address book function and can also access an external address book (LDAP). When an e-mail address, the path of PC folder , and FTP server's path are registered in the address book, it can transmit directly from the operation panel.

This section explains how to enter the destination from the address book.

Address Book You can use an address which is registered from the

Ext Address Book In order to use the Ext Address Book, set LDAP in EWS.

Entering the Destination from Address Book

Mode Description

panel or through EWS. To register the address, refer to Editing the Address

Book on page 5-21 or Basic > Address Book on page 8-

For more information about LDAP, refer to Advanced > Management > LDAP on page 8-25.

Press Send. The basic screen is displayed.

Press X. Select Addr Book is displayed.

Press S or T to select Address Book or Ext Address Book and press Enter. The

Address Book or Ext Address Book screen is displayed. You can use the search feature to find an address - refer to Searching Address Name on page 2-4.

Press S or T to select the address required and press Enter.

When a group address is selected and the destination is registered, the display shows Completed and returns to the basic screen. When a contact address is selected, the contact address book is displayed. Proceed with the next step.

Press S or T to se lect the destination required or, if the PC Folder is selected, enter

the login user name and login password and press Enter. The display shows

Completed and returns to the basic screen.

Searching Address Name

Display the Address Book screen required.

Press right Select. The Menu screen is displayed.

Press S or T to select Search(Name) and press Enter. The Search(Name) screen

is displayed. Enter the Address name or portion of address name and press Enter.

For example. in order to search for New York. Enter New. Address names are casesensitive.

Press S or T to select the address required and press Enter. The address is

selected.

2-4 ADVANCED OPERATION GUIDE

Selecting Color Scan Mode

The following color modes are available for scanning:

Mode Description

Full Color The original will be scanned in full color. The

Grayscale The shading of the original will be reproduced. The

Monochrome The original will be scanned in monochrome. The

Press Send. The basic screen is displayed.

Press Scan Color Select.

Press S or T to select the mode and press Enter. The display shows Completed

and returns to the basic screen.

Scanning Functions

scanning exposure will be set to Manual.

resulting file size for the scan data will be smaller in comparison with the other color modes.

Press Start to start scanning.

Selecting the Original Quality for Scanning

The original quality mode is used to optimize scanning quality accor ding to the type of originals. This mode will be available when you have selected monochrome in the color scan mode.

Mode Description

Text+Photo Select this mode when the original contains a

mixture of both text and photographs.

Photo Select this mode when the original mostly cont ains

photographs. To send photo images with a 200 dpi resolution for smoother images, it is recommended to use Full Color or Grayscale mode.

Text Select this when the original mostly contains text. OCR This mode will be available when you select

monochrome in the Scan Color mode. Use this mode if the image data is to be converted into text using Optical Character Recognition software.

Press Send. The basic screen is displayed.

Press Original Quality.

Press S or T to select the mode required and press Enter. The display shows

Completed and returns to the basic screen.

ADVANCED OPERATION GUIDE 2-5

Scanning Functions

Selecting the Scanning Resolution

The higher the resolution value is, the finer the image will be. A higher resolution results in a larger file size and longer scanning time.

The maximum resolution using full color or gray scale modes without optional expansion memory is 300 dpi. Refer to Expansion Memory on page 9-4.

Press Send. The basic screen is displayed.

Press Scan Resolution.

Press S or T to select the scanning resolutio n and press Enter. The display shows

Completed and returns to the basic screen.

Adjusting the Exposure for Scanning

The default exposure is Manual.

Mode Description

Auto Use this mode to enable the machine to automatically

select the optimal exposure setting for the original. This mode will be available when you have selected

Monochrome in the Scan Color mode.

Manual Use this mode to adjust the scan exposure manually.

There are seven exposure levels available.

Press Send. The basic screen is displayed.

Press Exposure.

Press S or T to select the exposure mode and press Enter.

If Auto is selected, the display shows Completed and returns to the basic screen. If Manual is selected, the Manual screen is displayed. Proceed to the next step. Press S or T to adjust the value for the exposure and press Enter. The display

shows Completed and returns to the basic screen.

2-6 ADVANCED OPERATION GUIDE

Selecting the Original Size for Scanning

The original size defines the area to be scanned and must be identical to the physical size of the original.

Press Send. The basic screen is displayed.

Press Original Size.

Press S or T to select the original size and press Enter. The display shows

Completed and returns to the basic screen. If the original size required is not shown, select Others and press Enter. The Others

screen is displayed. Press S or T to select the original size required and press Enter. The display shows

Completed and returns to the basic screen.

Selecting the Send Size

The send size defines the size of the image attached and received. This does not apply if Full Color or Grayscale is selected, when the images are sent at the same size as their originals.

Scanning Functions

Press Send. The basic screen is displayed.

Press Function.

Press S or T to select Send Size and press Enter. The Send Size screen is

displayed. Press S or T to select the send size required and press Enter.The display shows

Completed and returns to the Function screen. If the required send size is not shown, select Others and press Enter. Press S or T to select the send size required and press Enter.The display shows

Completed and returns to the Function screen.

ADVANCED OPERATION GUIDE 2-7

Scanning Functions

Zoom Scanning

This section explains how to scan documents to an enlarged or reduced size. The following modes are available for zooming.

Mode Description

100% Scan documents at the same size as the original. Auto Adjusts the zoom ratio so that the scanned image

fits onto the selected send size.

Auto Zoom

Press Send. The basic screen is displayed.

Press Function.

Press S or T to select Zoom and press Enter. The Zoom screen is displayed.

Press S or T to select Auto and press Enter. The display shows Completed and

returns to the Function screen. The original is scanned so that it fits onto the sele cted send size.

Selecting the Original Placement for Scanning

Press Send. The basic screen is displayed.

Press left Select.

Press S or T to select the original placement required and press Enter. The display

shows Completed and returns to the basic screen.

Using the Platen

Top Edge to Rear Top Edge to Left

Rear

Left

2-8 ADVANCED OPERATION GUIDE

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