Olivetti d-Color MF920, d-Color MF923 Operation Manual

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d-Color MF920

d-Color MF923

OPERATION GUIDE

Code: 556701en

Contents

Safety information...........................................................................10

Learning about the printer.............................................................12

Selecting a location for the printer...............................................................................................................................12

Printer configurations........................................................................................................................................................13

Basic functions of the scanner........................................................................................................................................13

Understanding the ADF and scanner glass................................................................................................................14

Understanding the printer control panel...................................................................................................................14

Additional printer setup..................................................................20

Installing internal options................................................................................................................................................20

Available options ............................................................................................................................................................................ 20

Installing a memory card ............................................................................................................................................................. 20

Installing a flash memory or font card .................................................................................................................................... 24

Installing hardware options.............................................................................................................................................27

Installing an optional tray or drawer ....................................................................................................................................... 27

Attaching cables..................................................................................................................................................................28

Verifying printer setup.......................................................................................................................................................29

Printing menu settings pages .................................................................................................................................................... 30

Printing a network setup page .................................................................................................................................................. 30

Setting up the printer software......................................................................................................................................30

Installing printer software ........................................................................................................................................................... 30

Updating available options in the printer driver................................................................................................................. 31

Setting up wireless printing.............................................................................................................................................31

Information you will need to set up the printer on a wireless network...................................................................... 31

Installing the printer on a wireless network (Windows) ................................................................................................... 32

Installing the printer on a wireless network (Macintosh)................................................................................................. 34

Installing the printer on a wired network .............................................................................................................................. 36

Minimizing your printer's environmental impact.....................39

Saving paper and toner.....................................................................................................................................................39

Using recycled paper and other office papers ..................................................................................................................... 39

Conserving supplies....................................................................................................................................................................... 40

Saving energy.......................................................................................................................................................................41

Using Eco-Mode .............................................................................................................................................................................. 41

Reducing printer noise ................................................................................................................................................................. 41

Adjusting Power Saver.................................................................................................................................................................. 42

Contents

Loading paper and specialty media.............................................43

Linking and unlinking trays.............................................................................................................................................43

Linking trays...................................................................................................................................................................................... 43

Unlinking trays ................................................................................................................................................................................. 43

Assigning a Custom Type name................................................................................................................................................ 43

Setting the Paper Size and Paper Type........................................................................................................................44

Configuring Universal paper settings..........................................................................................................................44

Loading the standard 250-sheet tray ..........................................................................................................................45

Loading the 650-sheet duo drawer..............................................................................................................................47

Using the multipurpose feeder......................................................................................................................................48

Using the manual feeder..................................................................................................................................................50

Paper and specialty media guide..................................................52

Paper guidelines..................................................................................................................................................................52

Paper characteristics...................................................................................................................................................................... 52

Unacceptable paper ...................................................................................................................................................................... 53

Selecting paper................................................................................................................................................................................ 53

Selecting preprinted forms and letterhead........................................................................................................................... 53

Storing paper........................................................................................................................................................................54

Supported paper sizes, types, and weights...............................................................................................................54

Paper sizes supported by the printer ...................................................................................................................................... 54

Paper types supported by the printer..................................................................................................................................... 55

Paper types and weights supported by the printer ........................................................................................................... 56

Paper capacities............................................................................................................................................................................... 57

Printing...............................................................................................59

Printing a document..........................................................................................................................................................59

Printing on specialty media.............................................................................................................................................60

Tips on using letterhead............................................................................................................................................................... 60

Tips on using transparencies ...................................................................................................................................................... 61

Tips on using envelopes............................................................................................................................................................... 61

Tips on using paper labels........................................................................................................................................................... 62

Tips on using card stock ............................................................................................................................................................... 63

Printing from a flash drive................................................................................................................................................64

Supported flash drives and file types...........................................................................................................................65

Printing photos from a PictBridge-enabled digital camera.................................................................................65

Printing information pages..............................................................................................................................................66

Printing a font sample list............................................................................................................................................................ 66

Printing a directory list.................................................................................................................................................................. 66

Printing the print quality test pages........................................................................................................................................ 66

Contents

Canceling a print job..........................................................................................................................................................67

Canceling a print job from the printer control panel ........................................................................................................ 67

Canceling a print job from the computer .............................................................................................................................. 67

Copying...............................................................................................69

Making copies.......................................................................................................................................................................69

Making a quick copy...................................................................................................................................................................... 69

Copying using the ADF................................................................................................................................................................. 69

Copying using the scanner glass .............................................................................................................................................. 70

Copying photos....................................................................................................................................................................70

Copying on specialty media............................................................................................................................................70

Copying to transparencies .......................................................................................................................................................... 70

Copying to letterhead................................................................................................................................................................... 71

Customizing copy settings...............................................................................................................................................71

Copying from one size to another............................................................................................................................................ 71

Making copies using paper from a selected tray ................................................................................................................ 72

Copying on both sides of the paper (duplexing) ................................................................................................................ 72

Reducing or enlarging copies .................................................................................................................................................... 73

Making a copy lighter or darker ................................................................................................................................................ 73

Adjusting copy quality.................................................................................................................................................................. 74

Collating copies............................................................................................................................................................................... 74

Placing separator sheets between copies ............................................................................................................................. 75

Copying multiple pages onto a single sheet ........................................................................................................................ 75

Canceling a copy job..........................................................................................................................................................76

Improving copy quality.....................................................................................................................................................76

E-mailing............................................................................................77

Getting ready to e-mail.....................................................................................................................................................77

Setting up the e-mail function ................................................................................................................................................... 77

Setting up the address book ...................................................................................................................................................... 78

Creating an e-mail shortcut using the Embedded Web Server..........................................................................78

E-mailing a document........................................................................................................................................................78

Sending an e-mail using the keypad ....................................................................................................................................... 78

Sending an e-mail using a shortcut number ........................................................................................................................ 79

Sending an e-mail using the address book ........................................................................................................................... 80

Canceling an e-mail............................................................................................................................................................80

Faxing.................................................................................................81

Getting the printer ready to fax......................................................................................................................................81

Initial fax setup................................................................................................................................................................................. 82

Choosing a fax connection.......................................................................................................................................................... 83

Connecting to an analog telephone line ............................................................................................................................... 84

Contents

Connecting to a DSL service ....................................................................................................................................................... 84

Connecting to a PBX or ISDN system....................................................................................................................................... 85

Connecting to a Distinctive Ring Service ............................................................................................................................... 85

Connecting a telephone or answering machine to the same telephone line..........................................................86

Connecting to an adapter for your country or region....................................................................................................... 87

Connecting to a computer with a modem............................................................................................................................ 92

Setting the outgoing fax name and number........................................................................................................................ 94

Setting the date and time............................................................................................................................................................ 94

Turning daylight saving time on or off ................................................................................................................................... 94

Sending a fax.........................................................................................................................................................................95

Sending a fax using the printer control panel...................................................................................................................... 95

Sending a fax using the computer ........................................................................................................................................... 95

Creating shortcuts...............................................................................................................................................................96

Creating a fax destination shortcut using the Embedded Web Server....................................................................... 96

Creating a fax destination shortcut using the printer control panel ........................................................................... 97

Using shortcuts and the address book........................................................................................................................98

Using fax destination shortcuts ................................................................................................................................................. 98

Using the address book................................................................................................................................................................ 98

Customizing fax settings...................................................................................................................................................98

Changing the fax resolution ....................................................................................................................................................... 98

Making a fax lighter or darker .................................................................................................................................................... 99

Sending a fax at a scheduled time............................................................................................................................................ 99

Viewing a fax log...........................................................................................................................................................................100

Canceling an outgoing fax.............................................................................................................................................100

Understanding fax options............................................................................................................................................100

Original Size ....................................................................................................................................................................................100

Mode .................................................................................................................................................................................................100

Sides (Duplex) ................................................................................................................................................................................101

Resolution........................................................................................................................................................................................101

Darkness...........................................................................................................................................................................................101

Improving fax quality.......................................................................................................................................................101

Forwarding a fax................................................................................................................................................................101

Scanning to an FTP address.........................................................103

Scanning to an FTP address..........................................................................................................................................103

Scanning to an FTP address using the keypad ..................................................................................................................103

Scanning to an FTP address using a shortcut number....................................................................................................104

Creating an FTP shortcut using the Embedded Web Server.............................................................................104

Scanning to a computer or USB flash memory device...........105

Scanning to a computer.................................................................................................................................................105

Scanning to a USB flash memory device..................................................................................................................106

Contents

Understanding scan to computer options..............................................................................................................107

Sides (Duplex) ................................................................................................................................................................................107

Darkness...........................................................................................................................................................................................107

Improving scan quality...................................................................................................................................................107

Using the Scan Center software...................................................................................................................................107

Understanding the Scan Center features.............................................................................................................................107

Clearing jams...................................................................................108

Avoiding jams.....................................................................................................................................................................108

Understanding jam numbers and locations...........................................................................................................109

200 paper jam.....................................................................................................................................................................110

201 paper jam.....................................................................................................................................................................110

202 paper jam.....................................................................................................................................................................111

230 paper jam.....................................................................................................................................................................113

235 paper jam.....................................................................................................................................................................113

242 and 243 paper jams.................................................................................................................................................113

250 paper jam.....................................................................................................................................................................114

290 paper jam.....................................................................................................................................................................114

Understanding printer menus.....................................................116

Menus list.............................................................................................................................................................................116

Supplies menu...................................................................................................................................................................117

Paper menu.........................................................................................................................................................................117

Default Source menu...................................................................................................................................................................117

Size/Type menu.............................................................................................................................................................................118

Paper Texture menu ....................................................................................................................................................................120

Paper Weight menu.....................................................................................................................................................................122

Paper Loading menu ...................................................................................................................................................................123

Custom Types menu....................................................................................................................................................................124

Custom Scan Sizes menu ...........................................................................................................................................................125

Universal Setup menu.................................................................................................................................................................125

Reports menu.....................................................................................................................................................................126

Reports menu.................................................................................................................................................................................126

Network/Ports....................................................................................................................................................................127

Active NIC menu............................................................................................................................................................................127

Network menu ...............................................................................................................................................................................127

Wireless menu................................................................................................................................................................................128

USB menu ........................................................................................................................................................................................129

Settings menu....................................................................................................................................................................131

General Settings menu ...............................................................................................................................................................131

Contents

Copy Settings menu ....................................................................................................................................................................134

Fax Settings menu........................................................................................................................................................................136

Flash Drive menu ..........................................................................................................................................................................142

Print Settings ..................................................................................................................................................................................145

Set Date and Time ........................................................................................................................................................................154

Understanding printer messages...............................................157

List of status and error messages................................................................................................................................157

Maintaining the printer.................................................................172

Storing supplies.................................................................................................................................................................172

Checking the status of supplies...................................................................................................................................172

Checking the status of supplies from the printer control panel..................................................................................172

Checking the status of supplies from a network computer..........................................................................................172

Ordering supplies..............................................................................................................................................................173

Ordering toner cartridges..........................................................................................................................................................173

Ordering imaging kits .................................................................................................................................................................173

Ordering a waste toner bottle..................................................................................................................................................173

Replacing supplies............................................................................................................................................................173

Replacing the waste toner bottle ...........................................................................................................................................173

Replacing a black imaging kit ..................................................................................................................................................176

Replacing a black and color imaging kit ..............................................................................................................................182

Replacing a toner cartridge.......................................................................................................................................................187

Replacing a developer unit .......................................................................................................................................................189

Cleaning the exterior of the printer............................................................................................................................195

Cleaning the scanner glass............................................................................................................................................196

Moving the printer............................................................................................................................................................196

Before moving the printer.........................................................................................................................................................196

Moving the printer to another location................................................................................................................................197

Shipping the printer ....................................................................................................................................................................197

Administrative support.................................................................198

Restoring the factory default settings.......................................................................................................................198

Using the Embedded Web Server...............................................................................................................................198

Setting up e-mail alerts...................................................................................................................................................199

Viewing reports..................................................................................................................................................................199

Troubleshooting.............................................................................200

Solving basic printer problems....................................................................................................................................200

Solving printing problems.............................................................................................................................................200

Multiple-language PDFs do not print....................................................................................................................................200

Contents

Printer control panel display is blank or displays only diamonds...............................................................................200

Error message about reading USB drive appears..............................................................................................................200

Jobs do not print...........................................................................................................................................................................201

Job takes longer than expected to print..............................................................................................................................201

Job prints from the wrong tray or on the wrong paper .................................................................................................202

Incorrect or strange characters print.....................................................................................................................................202

Tray linking does not work........................................................................................................................................................202

Large jobs do not collate ...........................................................................................................................................................202

Unexpected page breaks occur...............................................................................................................................................203

Solving copy problems...................................................................................................................................................203

Copier does not respond ...........................................................................................................................................................203

Scanner unit does not close......................................................................................................................................................203

Poor copy quality..........................................................................................................................................................................204

Partial document or photo copies..........................................................................................................................................205

Solving scanner problems.............................................................................................................................................205

Checking an unresponsive scanner .......................................................................................................................................205

Scan was not successful .............................................................................................................................................................206

Scanning takes too long or freezes the computer............................................................................................................206

Poor scanned image quality .....................................................................................................................................................206

Partial document or photo scans ............................................................................................................................................207

Cannot scan from a computer .................................................................................................................................................207

Solving fax problems.......................................................................................................................................................207

Caller ID is not shown..................................................................................................................................................................207

Cannot send or receive a fax.....................................................................................................................................................208

Can send but not receive faxes................................................................................................................................................209

Can receive but not send faxes................................................................................................................................................210

Received fax has poor print quality........................................................................................................................................211

Blocking junk faxes.......................................................................................................................................................................211

Solving option problems................................................................................................................................................212

Option does not operate correctly or quits after it is installed ....................................................................................212

Drawers.............................................................................................................................................................................................212

Multipurpose feeder ....................................................................................................................................................................213

Memory card ..................................................................................................................................................................................213

Solving paper feed problems.......................................................................................................................................213

Paper frequently jams .................................................................................................................................................................213

Paper jam message remains after jam is cleared ..............................................................................................................214

Page that jammed does not reprint after you clear the jam.........................................................................................214

Solving print quality problems....................................................................................................................................214

Blank pages.....................................................................................................................................................................................214

Characters have jagged or uneven edges ...........................................................................................................................215

Clipped images ..............................................................................................................................................................................215

Dark lines .........................................................................................................................................................................................216

Gray background ..........................................................................................................................................................................216

Contents

Incorrect margins..........................................................................................................................................................................216

Light colored line, white line, or incorrectly colored line...............................................................................................217

Paper curl.........................................................................................................................................................................................217

Print irregularities .........................................................................................................................................................................218

Repeating defects .........................................................................................................................................................................218

Skewed print...................................................................................................................................................................................219

Print is too light .............................................................................................................................................................................219

Print is too dark..............................................................................................................................................................................220

Solid color pages...........................................................................................................................................................................221

Toner fog or background shading appears on the page ...............................................................................................222

Toner rubs off.................................................................................................................................................................................222

Toner specks...................................................................................................................................................................................223

Transparency print quality is poor..........................................................................................................................................223

Uneven print density ...................................................................................................................................................................223

Solving color quality problems....................................................................................................................................224

Color misregistration ...................................................................................................................................................................224

FAQ about color printing...........................................................................................................................................................224

Embedded Web Server does not open.....................................................................................................................227

Check the network connections .............................................................................................................................................227

Check the network settings ......................................................................................................................................................227

Contacting Customer Support.....................................................................................................................................227

Notices..............................................................................................228

Product information.........................................................................................................................................................228

Edition notice.....................................................................................................................................................................228

Power consumption.........................................................................................................................................................230

Index.................................................................................................241

Contents

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This produ ct uses a printing pr ocess that heats th e print media, and the he at may cause the med ia to release emissions. You must unders tand the section in your op erating instructions tha t discusses the guidelines for selectin g print media to avoid the possibility of harmful emissions.

Use care when you replace a lithium battery.

CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced. Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ-11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Safety information

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK H AZARD: To avoid the risk of el ectric shock when cleani ng the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any elect rical or cabling connect ions, such as the fax feature, p ower cord, or telephone, dur ing a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see the safety sheet that came with your printer.

SAVE THESE INSTRUCTIONS.

Safety information

Learning about the printer

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, leave enough room for them also. It is important to:

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust

• Allow the following recommended amount of space around the printer for proper ventilation:

1 102 mm (4 in.)

2 508 mm (20 in.)

3 152 mm (6 in.)

4 76 mm (3 in.)

5 254 mm (10 in.)

Learning about the printer

Printer configurations

Basic models

1 Printer control panel

Automatic Document Feeder (ADF)

3 Standard exit bin

Top door latch

Right side cover

Standard 250-sheet tray (Tray 1)

Manual feeder

8 650-sheet duo drawer with integrated multipurpose feeder (Tray 2)

Basic functions of the scanner

The scanner provides copy, fax, and scan-to-network capability for workgroups. You can:

• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documen ts and send them to you r computer, an e-mail address , an FTP server, or a USB flas h memory device.

Learning about the printer

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

Use the ADF for multiple-page documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

You can use the ADF or the scanner glass to scan documents.

Using the ADF

The ADF can scan multiple pages including duplex (two-sided) pages. When using the ADF:

Note: Duplex scanning is not available on selected printer models.

• Load the document into the ADF faceup, short edge first.

• Load up to 50 sheets of plain paper into the ADF.

• Scan sizes from 125 x 216 mm (4.9 x 8.5 in.) wide to 127 x 356 mm (5 x 14 in.) long.

• Scan media weights from 52 to 120 g/m

(14 to 32 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

Using the scanner glass

The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:

• Place a document facedown on the scanner glass in the corner with the green arrow.

• Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).

• Copy books up to 12.7 mm (0.5 in.) thick.

Understanding the printer control panel

Note: Some features are not available on selected printer models.

Learning about the printer

Item Description

Selections and settings Selec t a function such as Copy, Scan, Emai l, or Fax. Change default copy and s can settings

such as the number of copies, duplex printing, copy options, and scaling. Use the address book when scanning to e-mail.

Display area View scanning, c opying, faxing, and pr inting options as well as status and error messages.

Access the administration menus, start, stop, or cancel a print job.

Keypad area Enter numbers, letters, or symbols on the display, print using the USB flash memory

device, or change the default fax settings.

Item Description

Copy

Press the Copy button to enter the copy function.

2 Mode Press the Mode button to enhance copy, scan, e-mail, or fax quality. Choose from Text,

Text/Photo, or Photo.

Learning about the printer

Item Description

Copies

Press the Copies button to enter the number of copies to print.

Scale

Press the Scale button to change the size of the copied document to fit onto the currently selected paper size.

5 Options Press the Options button to change Original Size, Paper Source, Paper Saver, and Collate settings.

Address Book

Press to enter the address book.

Darkness

Press the Darkness button to adjust the current darkness settings.

Duplex 2-Sided

Press the Duplex 2-Sided button to scan or print on both sides of the paper.

9 Fax Press the Fax button to enter the fax function.

Note: Fax mode is not available on selected printer models.

Scan/Email

Press the Scan/Email button to enter the scan or scan to e-mail function.

Learning about the printer

Item Description

1 Menu

Press to enter the administration menus.

Display View scanning, copying, faxing, and printing options as well as status and error messages

Note: The fax feature is not available on selected printer models.

3 Stop/Cancel

Press to stop all printer activity.

Colour start

Press to copy or scan in color.

5 Black start

Press to copy or scan in black and white.

Right arrow

Press to scroll right.

Select

Press to accept menu selections and settings.

Learning about the printer

Item Description

Left arrow

Press to scroll left.

Indicator light Indicates the printer status:

• Off—The power is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—Operator intervention is needed.

Back

Press to return one screen at a time to the Ready screen.

Note: An error beep sounds when you press

if a flash drive is connected and the USB menu is

displayed.

Item Description

Redial/Pause

• Press the Redial/Pause button to cause a two- or three-second dial pause in a fax number.

In the Fax To: field, a Dial Pause is represented by a comma (,).

• From the home screen, press the Redial/Pause button to redial a fax number.

• The button functions only within the Fax menu or with fax functions. When outside of the

Fax menu, fax function, or home screen, pressing the Redial/Pause button causes an error beep.

The fax buttons and USB port are not available on selected printer models.

Learning about the printer

Item Description

Keypad Enter numbers, letters, or symbols on the display.

Front USB port

Lets you scan to a flash drive or print supported file types Note: When a USB flash memory device is inserted into the printer, the printer can only scan

to the USB device or print files from the USB device. All other printer functions are unavailable.

4 Shortcuts

Press to enter the shortcut screen.

Hook

Press to take the line off-hook (like picking up a phone receiver). Press a second time to hang up the line.

Options

Press the Options button to change Original Size, Broadcast, Delayed Send, and Cancel settings.

Resolution

Press the Resolution button to select a dpi value for the scan.

Note: Press

or to scroll through the values, and then press to enter a value.

The fax buttons and USB port are not available on selected printer models.

Learning about the printer

Additional printer setup

Installing internal options

You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this section explain how to install the available cards; you can also use them to locate a card for removal.

Available options

Note: Certain machine models, options, or supplies may not be available. Contact your place of purchase for more information.

Memory cards

• Printer memory

• Flash memory

• Font cards

Installing a memory card

Note: This task requires a #2 Phillips screwdriver.

1 Access the system board on the back of the printer.

a Turn the screws on the cover counterclockwise, and then remove them. b Gently pull the cover away from the printer, and then remove it.

Additional printer setup

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

2 Use the illustration below to locate the connector.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

Additional printer setup

Flash memory or font card connector

2 Memory card connector

3 Open the memory card connector latches.

Additional printer setup

4 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

5 Align the notches on the memory card with the ridges on the connector.

Notches

2 Ridges

6 Push the memory card straight into the connector until it snaps into place.

7 Reinstall the system board cover.

Additional printer setup

Installing a flash memory or font card

1 Access the system board on the back of the printer.

a Turn the screws on the cover counterclockwise, and then remove them. b Gently pull the cover away from the printer, and then remove it.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

2 Use the illustration below to locate the connector.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

Additional printer setup

Flash memory or font card connector

2 Memory card connector

3 Unpack the flash memory or font card.

Note: Avoid touching the connection points along the edge of the card.

Additional printer setup

4 Holding the card by its sides, align the plastic pins on the card with the holes on the system board. This ensures

the metal pins line up correctly as well.

1 Plastic pins

2 Metal pins

5 Push the card firmly into place.

Notes:

• The entire length of the connector on the card must touch and be flush against the system board.

• Be careful not to damage the connectors.

Additional printer setup

6 Reinstall the system board cover.

Installing hardware options

Installing an optional tray or drawer

The printer supports an additional input source: a 650-sheet duo drawer (Tray 2) with an integrated multipurpose feeder.

1 Unpack the 650-sheet duo drawer, and then remove all packing material and dust cover.

2 Place the tray in the location chosen for the printer.

3 Align the printer with the 650-sheet duo drawer, then lower the printer into place and install the dust covers.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

Additional printer setup

Note: Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs. For more information, see “Updating available options in the printer driver” on page 31.

Attaching cables

1 Connect the printer to a computer or a network.

• For a local connection, use a USB cable.

• For a network connection, use an Ethernet cable.

Notes:

• For fax connections, see “Initial fax setup” on page 82.

• Make sure the software is installed before turning the printer on. For more information, see the Setup

Guide.

2 Connect the power cord to the printer first and then to a wall outlet.

Additional printer setup

1 Power cord socket

Ethernet port

USB port

Verifying printer setup

Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following:

• Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed

options appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option and install it again.

• Network setup page—If your printer is attached to a network, print a network setup page to verify the network

connection. This page also provides important information that aids network printing configuration.

Additional printer setup

Printing menu settings pages

Print menu settings pages to review the current menu settings and to verify printer options are installed correctly.

Note: If you have not made any menu item settings changes yet, then the menu settings pages list all the factory default settings. Once you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default se tting remains in effect until you access the menu again, choose another value, and save it. To restore the factory default settings, see “Restoring the factory default settings” on page 198.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Reports appears, and then press .

4 Press the arrow buttons until Menu Settings Page appears, and then press .

After the menu settings pages print, Ready appears.

Printing a network setup page

If the printer is attached to a network, print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the arrow buttons until Reports appears, and then press .

4 Press the arrow buttons until Network Setup Page appears, and then press .

After the network setup page prints, Ready appears.

5 Check the first section on the network setup page, and confirm that Status is “Connected.”

If Status is “Not Connected,” the LAN drop may not be acti ve, or the network cable may be malfuncti oning. Consult a system support person for a solution, and then print another network setup page.

Setting up the printer software

Installing printer software

A printer driver is software that lets the computer communicate with the printer. The printer software is typically installed during the initial printer setup. If you need to install the software after setup, follow these instructions:

For Windows users

1 Close all open software programs.

2 Insert the Software and Documentation CD.

3 From the main installation dialog, click Install.

4 Follow the instructions on the screen.

Additional printer setup

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Olivetti d-Color MF920, d-Color MF923 Operation Manual

Specifications and Main Features

Frequently Asked Questions

User Manual