Olivetti d-COLOR MF652, d-COLOR MF752 User Manual

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Code: 571708

d-COLOR MF652/d-COLOR MF752

Operazioni fax

Fax Operations

Fax

Opérations Fax

Operaciones de fax

PUBLICATION ISSUED BY:

Olivetti S.p.A. Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered m ark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Pr otection Agency in response to environmental issues and f or the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

All rights reserved. No part of this m aterial may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

The mark affixed to the product certifies that the product satisfies the basic quality requir ements.

d-Color MF752/652 Contents-1

Table of contents

1 Fax Functions

2 Setting up for faxing (for the administrator)

2.1 Preparation flow.............................................................................................................................. 2-3

2.2 Operations required to use fax functions ..................................................................................... 2-4

Checking the modular cable connection ........................................................................................... 2-4

Specifying the type of telephone line................................................................................................. 2-4

Making preparations for using the machine in a Private Branch Exchange (PBX) environment ....... 2-4

Selecting a receiving method............................................................................................................. 2-4

Registering Header Position .............................................................................................................. 2-4

Setting the date and time for the machine......................................................................................... 2-4

2.3 Option settings................................................................................................................................ 2-5

Registering frequently used fax numbers .......................................................................................... 2-5

Setting up the usage of an additional line.......................................................................................... 2-5

Using an LDAP server to specify addresses...................................................................................... 2-5

3 How To Send a Fax

3.1 Sending (Basic operation flow)...................................................................................................... 3-3

3.2 Sending after checking the state on the recipient side (manual transmission)........................ 3-5

Manual transmission .......................................................................................................................... 3-5

Faxing manually ................................................................................................................................. 3-5

3.3 Checking the finish before sending .............................................................................................. 3-8

3.4 Sending a fax by recalling a program ......................................................................................... 3-11

Fax/Scan Program ........................................................................................................................... 3-11

Registering a Fax/Scan program ..................................................................................................... 3-11

Sending a fax by recalling a fax/scan program ............................................................................... 3-13

3.5 Specifying a destination ............................................................................................................... 3-15

Selecting from address book........................................................................................................... 3-15

Specifying a group destination ........................................................................................................ 3-16

Searching for a destination .............................................................................................................. 3-17

Direct input....................................................................................................................................... 3-18

Selecting from the history................................................................................................................ 3-18

Searching for a fax number from the LDAP server .......................................................................... 3-19

3.6 Option settings for Fax TX ........................................................................................................... 3-20

3.6.1 Basic option settings ....................................................................................................................... 3-20

Scanning a double-sided original ([Simplex/Duplex])...................................................................... 3-20

Specifying the resolution to scan the original ([Resolution]) ............................................................ 3-20

Specifying the original size ([Scan Size]).......................................................................................... 3-20

3.6.2 Settings to scan various types of originals (Application settings).................................................... 3-21

Scanning originals of different sizes at one time ([Mixed Original]) ................................................. 3-21

Scanning an original thinner than normal paper ([Thin Paper Original])........................................... 3-21

Scanning a folded original ([Z-Folded Original])............................................................................... 3-21

Scanning a long original ([Long Original]) ........................................................................................ 3-22

Specifying the original loading direction ([Original Direction]) ......................................................... 3-22

Specifying the binding position of the original ([Binding Position]) .................................................. 3-22

Scanning while removing dust in the slit glass ([Despeckle]) .......................................................... 3-22

Skipping blank pages ([Blank Page Removal]) ................................................................................ 3-23

Split the left and right pages of a book and catalog ([Book Original]) ............................................. 3-23

Scanning a number of originals in several batches ([Separate Scan])............................................. 3-24

3.6.3 Adjusting the image quality or density (Application settings) .......................................................... 3-25

Selecting the appropriate image quality for the contents of the original ([Original Type]) ............... 3-25

Specifying the density to scan the original ([Density]) ..................................................................... 3-25

Adjusting the background density of the original ([Bkgd. Removal]) ............................................... 3-25

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3.6.4 Adding a stamp or page number (Application settings) .................................................................. 3-26

Add the date and time ([Date/Time])................................................................................................ 3-26

Adding a page number ([Page Number]) ......................................................................................... 3-26

Adding a stamp ([Stamp]) ................................................................................................................ 3-27

Adding the header/footer ([Header/Footer])..................................................................................... 3-27

Printing TX Stamp on scanned originals ([TX Stamp]) ..................................................................... 3-28

3.6.5 Other option settings (Application settings)..................................................................................... 3-29

Scanning the original by erasing the frame of the original by the specified width

([Frame Erase]) ................................................................................................................................. 3-29

Sharpen the border between text etc. ([Sharpness]) ....................................................................... 3-29

Sending and printing at a time ([Save & Print]) ................................................................................ 3-29

4 Sending Options

4.1 Sending by renaming the sender ([Fax Header Settings]) .......................................................... 4-3

Sender information............................................................................................................................. 4-3

Operations required to use this function (For administrators) ........................................................... 4-3

Operation flow.................................................................................................................................... 4-4

4.2 Resending a fax............................................................................................................................... 4-5

Auto resending (Auto redial)............................................................................................................... 4-5

Manual resending............................................................................................................................... 4-6

4.3 Resending a fax for which the fax number could not be redialed.............................................. 4-7

Fax Retransmit................................................................................................................................... 4-7

Operations required to use this function (For administrators) ........................................................... 4-7

Operation flow.................................................................................................................................... 4-7

4.4 Sending a fax at preset time ([Timer TX]) ..................................................................................... 4-8

Timer TX............................................................................................................................................. 4-8

Operation flow.................................................................................................................................... 4-8

4.5 Checking the destination fax number before sending a fax ([Check Dest. and Send]) ......... 4-10

Check Dest. & Send......................................................................................................................... 4-10

Operation flow.................................................................................................................................. 4-10

4.6 Sending a fax after specifying a relay station ([F-Code TX]) .................................................... 4-11

Relay distribution ............................................................................................................................. 4-11

Operation flow.................................................................................................................................. 4-12

4.7 Sending a confidential fax ([F-Code TX]).................................................................................... 4-13

Confidential communication ............................................................................................................ 4-13

Operation flow.................................................................................................................................. 4-14

4.8 Sending a fax using an additional line ([Select Line])................................................................ 4-15

Using an additional line.................................................................................................................... 4-15

Operations required to use this function (for administrators) .......................................................... 4-15

Operation flow.................................................................................................................................. 4-16

4.9 Sending a fax after canceling ECM mode ([ECM])..................................................................... 4-17

ECM ................................................................................................................................................. 4-17

Operation flow.................................................................................................................................. 4-17

4.10 Sending a fax after canceling the Super G3 mode ([V.34])........................................................ 4-18

V34 ................................................................................................................................................... 4-18

Operation flow.................................................................................................................................. 4-18

4.11 Sending one scanned page at a time ([Quick Memory Send]) ................................................. 4-19

Quick Memory TX ............................................................................................................................ 4-19

Operation flow.................................................................................................................................. 4-19

4.12 Faxing overseas ([Overseas TX])................................................................................................. 4-20

Overseas TX..................................................................................................................................... 4-20

Operation flow.................................................................................................................................. 4-20

4.13 Sending a fax with a password ([Password TX])........................................................................ 4-21

Password TX.................................................................................................................................... 4-21

Operation flow.................................................................................................................................. 4-21

4.14 Registering a file for polling ([Polling TX]) .................................................................................. 4-22

Polling TX ......................................................................................................................................... 4-22

Operation flow.................................................................................................................................. 4-23

d-Color MF752/652 Contents-3

4.15 Registering a file for polling on the bulletin board ([Polling TX]).............................................. 4-24

Polling TX (Bulletin Board) ............................................................................................................... 4-24

Operations required to use Polling TX (Bulletin) .............................................................................. 4-24

Operation flow.................................................................................................................................. 4-25

5 How To Receive a Fax

5.1 Receiving faxes automatically (using the machine solely for fax operations) .......................... 5-3

Auto Reception .................................................................................................................................. 5-3

Operations required to use this function (For administrators) ........................................................... 5-3

5.2 Manual reception ............................................................................................................................ 5-4

Manual reception ............................................................................................................................... 5-4

Operations required to use this function (For administrators) ........................................................... 5-4

Operation flow.................................................................................................................................... 5-5

6 Receiving Options

6.1 Printing by adding the date and time received ([Footer Position])............................................. 6-3

Reception information........................................................................................................................ 6-3

Operations required to use this function (For administrators) ........................................................... 6-3

6.2 Saving/Forwarding a fax which cannot be printed (In-memory proxy reception) .................... 6-4

In-memory proxy reception................................................................................................................ 6-4

Forwarding fax received and stored in the memory (in-memory proxy reception)............................ 6-5

6.3 Automatically sorting incoming faxes (TSI Routing) ................................................................... 6-7

TSI Routing ........................................................................................................................................ 6-7

Operations required to use this function (For administrators) ........................................................... 6-7

6.4 Forwarding received faxes to another destination (Forward TX)............................................... 6-8

Forward TX......................................................................................................................................... 6-8

Operations required to use this function (For administrators) ........................................................... 6-8

6.5 Enforcing saving of a received fax to a User Box (Memory RX)................................................. 6-9

Memory RX ........................................................................................................................................ 6-9

Operations required to use this function (For administrators) ........................................................... 6-9

Printing a received fax ....................................................................................................................... 6-9

6.6 Receiving a confidential fax (Confidential RX) ........................................................................... 6-10

Confidential communication ............................................................................................................ 6-10

Operations required to use Confidential RX .................................................................................... 6-10

Printing a received fax ..................................................................................................................... 6-10

6.7 Using this machine as a relay station (Relay RX)....................................................................... 6-11

Relay distribution ............................................................................................................................. 6-11

Operations required to use Relay RX............................................................................................... 6-11

6.8 Restricting communication peers by password (Closed Network RX) ................................... 6-12

Closed Network RX.......................................................................................................................... 6-12

Operations required to use Closed Network RX.............................................................................. 6-12

6.9 Receiving a fax for polling (Polling RX) ....................................................................................... 6-13

Polling RX......................................................................................................................................... 6-13

Operation flow.................................................................................................................................. 6-13

6.10 Receiving a file saved on a bulletin board (Polling RX) ............................................................. 6-14

Polling RX (Bulletin).......................................................................................................................... 6-14

Operation flow.................................................................................................................................. 6-14

6.11 Saving a received fax to a specified User Box (PC-Fax RX) ..................................................... 6-15

PC-Fax RX ....................................................................................................................................... 6-15

Operations required to use this function (For administrators) ......................................................... 6-15

Printing a received fax ........................................................................................................

............. 6-15

6.12

Stopping the fax print during lunch breaks and at night........................................................... 6-16

6.13 Printing a fax on both sides of paper ([Duplex Print (RX)]) ....................................................... 6-17

Duplex Print (RX).............................................................................................................................. 6-17

Operations required to use this function (For administrators) ......................................................... 6-17

Contents-4 d-Color MF752/652

6.14 Configuring the fax print settings (for the administrator) ......................................................... 6-18

Default print settings ([Print Paper Selection]/[Min. Reduction for RX Print]) .................................. 6-18

Fixing the print paper size ([Print Paper Size]) ................................................................................. 6-18

Fixing the print paper tray ([Tray Selection for RX Print])................................................................. 6-19

Splitting a custom size (portrait) fax for printing ([Print Separate Fax Pages]) ................................ 6-19

7 Printing Fax Reports

8 Managing Destinations

8.1 Registering frequently used destinations (Address Book).......................................................... 8-3

Address Book .................................................................................................................................... 8-3

Registering a fax destination ............................................................................................................. 8-3

8.2 Registering multiple destinations as a group (Create Group) .................................................... 8-5

Group ................................................................................................................................................. 8-5

Registering a group............................................................................................................................ 8-5

8.3 Registering directly entered destinations in Address Book ....................................................... 8-7

8.4 Exporting/importing destination information (for the administrator)......................................... 8-9

Exporting destination information...................................................................................................... 8-9

Importing destination information...................................................................................................... 8-9

8.5 Printing a destination information list (for the administrator) .................................................. 8-10

Printing a destination list.................................................................................................................. 8-10

Printing a group list .......................................................................................................................... 8-11

Printing a program list...................................................................................................................... 8-12

9 Description of Setup Buttons

[Address Book]................................................................................................................................... 9-3

[Direct Input]....................................................................................................................................... 9-3

[Fax] ................................................................................................................................................... 9-4

[Job History]....................................................................................................................................... 9-5

[Addr. Search] .................................................................................................................................... 9-5

[Name Search] ................................................................................................................................... 9-6

[Address Search]................................................................................................................................ 9-6

[LDAP Search].................................................................................................................................... 9-7

[Adv. Search (LDAP)].......................................................................................................................... 9-7

[Address Reg.].................................................................................................................................... 9-8

[Simplex/Duplex]................................................................................................................................ 9-8

[Resolution] ........................................................................................................................................ 9-9

[Scan Size] ....................................................................................................................................... 9-10

[Application] ..................................................................................................................................... 9-11

[Original Settings]............................................................................................................................. 9-12

[Book Original].................................................................................................................................. 9-13

[Separate Scan]................................................................................................................................ 9-14

[Original Type] .................................................................................................................................. 9-14

[Density] ........................................................................................................................................... 9-15

[Bkgd. Removal]............................................................................................................................... 9-16

[Date/Time]....................................................................................................................................... 9-17

[Page Number] ................................................................................................................................. 9-18

[Stamp]............................................................................................................................................. 9-19

[Header/Footer]................................................................................................................................ 9-20

[TX Stamp] ....................................................................................................................................... 9-21

[Frame Erase] ................................................................................................................................... 9-21

[Sharpness] ...................................................................................................................................... 9-22

[Save & Print].................................................................................................................................... 9-22

[Fax Header Settings]....................................................................................................................... 9-23

[Line Setting] .................................................................................................................................... 9-23

[Quick Memory TX]........................................................................................................................... 9-24

[Polling TX

] ....................................................................................................................................... 9-25

[Polling RX]....................................................................................................................................... 9-26

[Timer TX] ......................................................................................................................................... 9-26

[Password TX] .................................................................................................................................. 9-27

[F-Code TX]...................................................................................................................................... 9-28

d-Color MF752/652 Contents-5

10 Description of Setup Buttons (User Settings)

[Utility] .............................................................................................................................................. 10-3

[One-Touch/User Box Registration]................................................................................................. 10-3

[Create One-Touch Destination] ...................................................................................................... 10-3

[Address Book (Public)].................................................................................................................... 10-4

[Fax] ................................................................................................................................................. 10-4

[Group] ............................................................................................................................................. 10-5

[Limiting Access to Destinations]..................................................................................................... 10-6

[User Settings].................................................................................................................................. 10-6

[System Settings] ............................................................................................................................. 10-7

[Blank Sheet Detection Level] .......................................................................................................... 10-7

[Separate Scan from Platen] ............................................................................................................ 10-7

[Custom Display Settings]................................................................................................................ 10-8

[Scan/Fax Settings] ([Custom Display Settings]) ............................................................................. 10-8

[Function Display Key(Send/Save)].................................................................................................. 10-9

[FAX Active Screen] ......................................................................................................................... 10-9

[Search Option Settings].................................................................................................................. 10-9

[Scan/Fax Settings]........................................................................................................................ 10-10

[Default Scan/Fax Settings] ........................................................................................................... 10-10

[Default Enlarge Display Settings].................................................................................................. 10-10

11 Description of Setup Buttons (Administrator Settings)

[Administrator Settings].................................................................................................................... 11-3

[System Settings] ............................................................................................................................. 11-4

[Output Settings] .............................................................................................................................. 11-5

[Print/Fax Output Settings] .............................................................................................................. 11-5

[Output Tray Settings]...................................................................................................................... 11-5

[Shift Output Each Job].................................................................................................................... 11-5

[Date/Time Settings]......................................................................................................................... 11-6

[Weekly Timer Settings] ................................................................................................................... 11-6

[Restrict User Access]...................................................................................................................... 11-7

[Restrict Access to Job Settings]..................................................................................................... 11-7

[Restrict Operation] .......................................................................................................................... 11-8

[Reset Settings]................................................................................................................................ 11-8

[Job Reset]....................................................................................................................................... 11-9

[Stamp Settings]............................................................................................................................... 11-9

[Header/Footer Settings]................................................................................................................ 11-10

[Fax TX Settings] ............................................................................................................................ 11-10

[Job Priority Operation Settings].................................................................................................... 11-10

[Preview Settings] .......................................................................................................................... 11-11

[One-Touch/User Box Registration]............................................................................................... 11-11

[Create One-Touch Destination] .................................................................................................... 11-12

[Address Book (Public)].................................................................................................................. 11-12

[Fax] ............................................................................................................................................... 11-13

[Group] ........................................................................................................................................... 11-14

[One-Touch/User Box Registration List]........................................................................................ 11-14

[Address Book List]........................................................................................................................ 11-15

[Group List] .................................................................................................................................... 11-15

[Program List]................................................................................................................................. 11-15

[Fax Settings] ................................................................................................................................. 11-16

[Header Information] ...................................................................................................................... 11-16

[Header/Footer Position] ................................................................................................................ 11-17

[Header Position]............................................................................................................................ 11-17

[TTI Print Position and Character Size] .......................................................................................... 11-17

[Print Receiver's Name].................................................................................................................. 11-17

[Footer Position]............................................................................................................................. 11-18

[Line Parameter Setting]................................................................................................................. 11-18

[Dialing Method] ............................................................................................................................. 11-18

[Receive Mode] .............................................................................................................................. 11-18

[Numbe

r of RX Call Rings] ............................................................................................................. 11-19

[Number of Redials] ....................................................................................................................... 11-19

[Redial Interval]............................................................................................................................... 11-19

[Line Monitor Sound]...................................................................................................................... 11-19

Contents-6 d-Color MF752/652

[Line Monitor Sound Volume (Send)] ............................................................................................. 11-19

[Line Monitor Sound Volume (Receive)]......................................................................................... 11-19

[TX/RX Settings] ............................................................................................................................. 11-20

[Duplex Print (RX)] .......................................................................................................................... 11-20

[Letter/Ledger over A4/A3]............................................................................................................. 11-20

[Print Paper Selection] ................................................................................................................... 11-20

[Print Paper Size]............................................................................................................................ 11-21

[Incorrect User Box No. Entry] ....................................................................................................... 11-21

[Tray Selection for RX Print]........................................................................................................... 11-21

[Min. Reduction for RX Print] ......................................................................................................... 11-21

[Print Separate Fax Pages] ............................................................................................................ 11-21

[File After Polling TX]...................................................................................................................... 11-21

[No. of Sets (RX)]............................................................................................................................ 11-21

[Individual Receiving Line Setup]................................................................................................... 11-22

[Individual Sender Line Setup] ....................................................................................................... 11-22

[Function Settings] ......................................................................................................................... 11-22

[Function ON/OFF Setting]............................................................................................................. 11-22

[F-Code TX].................................................................................................................................... 11-23

[Relay RX]....................................................................................................................................... 11-23

[Relay Printing] ............................................................................................................................... 11-23

[Destination Check Display Function] ............................................................................................ 11-23

[Confirm Address (TX)] ................................................................................................................... 11-23

[Confirm Address (Register)].......................................................................................................... 11-23

[Memory RX Setting] ...................................................................................................................... 11-24

[Closed Network RX]...................................................................................................................... 11-24

[Forward TX Setting] ...................................................................................................................... 11-24

[Incomplete TX Hold]...................................................................................................................... 11-25

[PC-Fax Permission Setting].......................................................................................................... 11-25

[PC-Fax RX Setting] ....................................................................................................................... 11-25

[TSI User Box Setting].................................................................................................................... 11-26

[PBX Connection Setting] .............................................................................................................. 11-26

[Report Settings] ............................................................................................................................ 11-26

[Job Settings List] .......................................................................................................................... 11-28

[Multi Line Settings]........................................................................................................................ 11-28

[Fax Print Quality Settings]............................................................................................................. 11-28

[Security Settings] .......................................................................................................................... 11-29

[Security Details] ............................................................................................................................ 11-30

[Manual Destination Input] ............................................................................................................. 11-31

[Restrict Fax TX]............................................................................................................................. 11-31

12 Index

12.1 Index by item ................................................................................................................................. 12-3

12.2 Index by button.............................................................................................................................. 12-5

Fax Functions

d-Color MF752/652 1-3

1 Fax Functions

The Fax is a communication function that uses a telephone line to send scanned originals (paper) or to receive data sent from remote machines. This machine has various features for fax operations, including those enabling the user to change scan settings according to the original and to save incoming faxes in a User Box.

The following describes the precautions for using the fax functions.

- To use the fax functions, the optional Fax Kit is required.

- This machine can connect to the following telephone lines.

– Subscribed telephone lines (including facsimile communication networks) – PBX (Private Branch Exchange, 2-wire)

- Fax data cannot be sent or received in color.

- You cannot connect a business phone as an external telephone.

- If a digital dedicated line is multiplexed in an enterprise network, fax transmission speed may be limited,

or the Super G3 fax may not be available.

- Communication error may occur on rare occasions due to the factory default setting. This is because

the multiplex device limits the frequency band of the line to the utmost limit based on the assumption that the line is intended for voice communication. Also, these restrictions differ depending on the device that make up the network. For details, contact your network administrator.

1-4 d-Color MF752/652

Setting up for faxing (for the administrator)

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2.1 Preparation flow

2 Setting up for faxing (for the administrator)

2.1 Preparation flow

Connecting this machine to a telephone line

% Checking the modular cable connection % Specifying the type of telephone line

The dialing method must be correctly specified to ensure communications. % Making connection setting for Private Branch Exchange (PBX) environment When you use this machine in a PBX environment, register an outside line number.

2 Setting up an environment to send and receive faxes

% Selecting a receiving method Select Auto RX or Manual RX according to your environment. % Registering Header Position Register the machine name, your company name (sender name), and the fax number of the machine

that are to be printed on all pages of a fax. % Setting the date and time for the machine Set the date and time on this machine to be printed on sent and received faxes.

3 Configuring the machine to your environment

% Registering frequently used fax numbers This will save you the trouble of entering a destination each time you send a fax. % Setting up the usage of an additional line Set how you want to use a second line if any. % Using an LDAP server to specify addresses When the LDAP server or Active Directory is used, you can search for a destination on the server.

4 Preparation finished

Operations required to use fax functions

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2.2

2.2 Operations required to use fax functions

Checking the modular cable connection

Check that a modular cable is connected between the LINE port and the appropriate telephone line. Use the LINE port at the bottom if the only one line is operating.

Tips

- If there are two lines operating, you need two modular cables.

- Use the TEL port for connecting the cord of a telephone.

Specifying the type of telephone line

Specify the type (dialing method) of telephone line to which this machine is to be connected. The dialing method must be correctly specified to ensure communications.

For details on how to configure the settings, refer to page 11-18.

Making preparations for using the machine in a Private Branch Exchange (PBX) environment

When you use this machine in a PBX environment, register an outside line number.

For details on how to configure the settings, refer to page 11-26.

Selecting a receiving method

Methods of receiving faxes include the following: This machine receives faxes automatically, and the user receives faxes manually. Set the receiving method to your environment.

- It is helpful to set this machine to automatically receive faxes if the line is dedicated for faxing. For de-

tails, refer to page 5-3.

- When you are connecting a telephone to this machine and share the line for the telephone and fax, we

recommend that you use the following functions depending on how your telephone is used.

– If you are using this machine mostly as a phone and if you always prefer to receive faxes manually, it is

convenient to have the Manual RX settings configured beforehand. For details, refer to page 5-4.

Registering Header Position

The information you registered is added to faxes to be sent and output to faxes as a sender record when being printed on receiving machines.

For details on how to register, refer to page 11-16.

Setting the date and time for the machine

Set the date and time in this machine to have them printed on sent and received faxes. The date and time you set will be the reference time for the Timer TX that enables communication at a preset time.

For details on how to configure the settings, refer to page 11-6.

d Reference

If an NTP (Network Time Protocol) is used to set the time, the date and time on this machine can be automatically adjusted. How to configure the setting is explained using Web Connection. For details, refer to [User's Guide: Web Management Tool].

d-Color MF752/652 2-5

2.3 Option settings

Registering frequently used fax numbers

Registering a frequently used fax numbers on this machine will save you the trouble of entering them each time you send a fax.

For details on how to register, refer to page 8-3.

Setting up the usage of an additional line

Set how you want to use a second line, if any.

You can configure functional settings specific to the second line that are different from the first to use the two lines differently.

For details on how to configure the settings, refer to page 11-28.

Related setting (for the administrator)

- If there are two lines operating, you can opt to enable or disable use of different sender names by line

(Default: [OFF]). For details, refer to page 11-22.

– For details on how to register sender names, refer to page 11-16 ([Sender]).

- If there are two lines operating, you can opt to enable or disable fax reception by line (Default: [OFF]).

For details, refer to page 11-22.

– The TSI Routing can be configured for each line. For details, refer to page 6-7. – The Fax Forwarding can be configured for each line. For details, refer to page 6-8. – The Memory RX can be configured for each line. For details, refer to page 6-9. – PC-Fax RX can be configured for each line. For details, refer to page 6-15.

Using an LDAP server to specify addresses

When an LDAP server or Active Directory is used for user management purposes, you can search for or specify fax numbers using the server. To use the LDAP server to specify a destination, you must register the server on this machine.

The registration procedure is explained using Web Connection. For details, refer to [User's Guide: Web Man- agement Tool].

d Reference

For details on how to search using the LDAP server, refer to page 3-19.

Option settings

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2.3

How To Send a Fax

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3.1 Sending (Basic operation flow)

3 How To Send a Fax

3.1 Sending (Basic operation flow)

Load the original.

2 Tap [Scan/Fax].

3 Enter a fax number.

% For details on how to specify a destination, refer to page 3-15. % Specify more than one destination to concurrently perform transmission to a computer and fax

transmission, etc.

% You can change the display on the fax/scan main screen as needed (Default: [Address Book]). For

details, refer to page 10-8 ([Default Tab]).

Sending (Basic operation flow)

3-4 d-Color MF752/652

3.1

4 Configure the option settings for Fax TX as necessary.

% For details on configuring option settings, refer to the respective columns of the following table.

5 Press the Start key.

% Tap [Check Setting] before sending, and check the destination and settings as necessary. % To redo operations for specifying destinations or option settings, press Reset.

Sending starts. % Press Stop while the original is being scanned to stop scanning and view a list of inactive jobs. To

redo scanning of the original, delete the job from the list of inactive jobs.

Tips

- Header Position is automatically added to a fax to be sent.

Related setting

- You can change the defaults for optional settings for fax transmission according to the operating envi-

ronment. For details, refer to page 10-10.

d Reference

You can register multiple sender names and use different sender names depending on the destination. For details, refer to page 4-3.

Purpose Tips

To configure basic options such as original size and resolution page 3-20

To configure options to scan various types of originals such as various sizes and books

page 3-21

To adjust the image quality level of the original such as colored background (newspaper, etc.) or light printing original

page 3-25

To print date/time and page number page 3-26

Other option settings page 3-29

d-Color MF752/652 3-5

3.2 Sending after checking the state on the recipient side (manual transmission)

Manual transmission

Manual transmission lets the sender to check the state of the recipient by communicating with the recipient or checking signal sounds to ensure that the recipient is ready to receive a fax.

Use this function to ensure faxes are sent to the receiving machines when they are ready to receive them.

Tips

- Manual transmission is not available if the Confirm Address (TX) function is enabled.

Faxing manually

1 Load the original.

2 Tap [Scan/Fax].

OK!

Sending after checking the state on the recipient side (manual transmission)

3-6 d-Color MF752/652

3.2

3 Configure the option settings for Fax TX as necessary.

% For details on configuring option settings, refer to the respective columns of the following table.

4 Tap the Off-Hook key.

% If you are using a phone, pick up the handset.

Purpose Tips

To configure basic options such as original size and resolution page 3-20

To configure options to scan various types of originals such as various sizes and books

page 3-21

To adjust the image quality level of the original such as colored background (newspaper, etc.) or light printing original

page 3-25

To print date/time and page number page 3-26

Other option settings page 3-29

d-Color MF752/652 3-7

3.2 Sending after checking the state on the recipient side (manual transmission)

5 Check that [Send] is selected and specify a fax number.

% Fax numbers can be specified from [Address Book], [Direct Input], [Job History] or [Program]. For

details on how to specify the destination, refer to page 3-13 (Recalling a fax/scan program) and page 3-15 (Selecting from address book).

6 As signal sounds are heard, press Start.

% To redo operations for specifying destinations or option settings, press Reset.

This displays a screen that asks whether you want to start sending faxes.

7 Tap [Yes].

Sending starts. If you are using a phone, replace the handset. % Press Stop while the original is being scanned to stop scanning and view a list of inactive jobs. To

redo scanning of the original, delete the job from the list of inactive jobs.

Checking the finish before sending

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3.3

3.3 Checking the finish before sending

Load the original.

2 Tap [Scan/Fax].

3 Enter a fax number.

4 Configure the option settings for Fax TX as necessary.

5 Press Preview.

d-Color MF752/652 3-9

3.3 Checking the finish before sending

6 Select the original direction.

7 Tap [Start] or press the Start key.

The original is scanned, and the Preview screen appears.

8 Tap .

The screen used to change the preview display appears.

% To continue to scan originals, load the original, and tap [Start Scan]. % To start sending, tap [Send Now] or press the Start key.

Checking the finish before sending

3-10 d-Color MF752/652

3.3

9 Check the preview display, and rotate the image or change settings as needed.

% To continue to scan originals, load the original, and tap [Start Scan]. % When destinations other than those for faxes are also specified for the destinations, the preview ap-

pears with the window for changing the settings for the scan function selected. To check the fax preview, press [Fax] to switch the display.

10 After all originals are scanned, tap [Send Now] or press the Start key.

Sending starts.

Related setting (for the administrator)

- Normally, preview images are displayed after all the original data is scanned. However, you can also

use the real-time preview, which displays preview images on a page basis while scanning the originals (Default:[OFF]). For details, refer to page 11-11 ([Realtime Preview]).

- After pressing the Preview key, you can select whether to display the screen to select the original di-

rection (Default: [ON]). For details, refer to page 11-11 ([Original Direction Confirmation Screen]).

- You can select a display condition for the preview image (Default: [Preview Settings Screen]). For de-

tails, refer to page 11-11 ([Preview Display Conditions (Standard Application)]).

d-Color MF752/652 3-11

3.4 Sending a fax by recalling a program

Fax/Scan Program

Program is a function to register a combination of frequently-used option settings as a recall key. The program to be registered in the fax/scan mode is referred to as a scan/fax program.

When you register a Fax/Scan program, you can recall the combination of option settings from the main screen with a single key action. You can also include a destination in program registration.

Registering a Fax/Scan program

You can register up to 400 Fax/Scan programs.

If 400 Fax/Scan programs are already registered, delete unnecessary Fax/Scan programs before registering a new program.

1 Tap [Scan/Fax].

2 Configure the fax transmission option settings.

% The settings configured here are registered as a program.

Sending a fax by recalling a program

3-12 d-Color MF752/652

3.4

3 Tap the [Program] key.

4 Select one of the keys that has not been registered and tap [New].

5 Enter the program name, then tap [OK].

% Specify the destination in [Address] as necessary.

Settings Description

[Name] Enter the name of the program (using up to 24 characters).

[Address] Specify if you want to include a destination for the program.

Specify either by direct input or by selecting among the destinations registered on this machine. Only one destination can be specified.

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Olivetti d-COLOR MF652, d-COLOR MF752 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual