Olivetti d-Color MF551, d-Color MF651 Operation Manual

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BOX OPERATIONS

d-Color MF551 d-Color MF651

549307en

PUBLICATION ISSUED BY:

Olivetti S.p.A. Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

d-Color MF651/551 Contents-1

Table of contents

1Introduction

1.1 Welcome .......................................................................................................................................... 1-3

1.1.1 User's guides ..................................................................................................................................... 1-3

1.1.2 User's Guide ...................................................................................................................................... 1-4

1.2 Conventions used in this manual .................................................................................................. 1-5

1.2.1 Symbols used in this manual ............................................................................................................. 1-5

To use this machine safely................................................................................................................. 1-5

Procedural instruction........................................................................................................................ 1-5

Key symbols....................................................................................................................................... 1-6

1.2.2 Indication for originals and paper ...................................................................................................... 1-6

Paper size .......................................................................................................................................... 1-6

Paper indication................................................................................................................................. 1-6

1.3 To check the function you want to use......................................................................................... 1-7

Understanding "Operation Flow"....................................................................................................... 1-7

Using "Menu Tree"............................................................................................................................. 1-7

2 User Box Function Overview

2.1 User Box functions ......................................................................................................................... 2-3

2.1.1 Available User Box functions ............................................................................................................. 2-3

Saving documents ............................................................................................................................. 2-3

Using documents............................................................................................................................... 2-4

Organizing documents....................................................................................................................... 2-5

2.1.2 Configuring settings for using the User Box functions ...................................................................... 2-6

Registering a User Box ...................................................................................................................... 2-6

When using this machine as a relay device....................................................................................... 2-6

The User Box to which data is saved for memory reception............................................................. 2-6

2.2 Information ...................................................................................................................................... 2-7

2.2.1 User authentication............................................................................................................................ 2-7

MFP authentication............................................................................................................................ 2-7

External server authentication ........................................................................................................... 2-7

Account track authentication............................................................................................................. 2-8

2.2.2 Restriction of box registration............................................................................................................ 2-8

Public/Personal/Group User Boxes................................................................................................... 2-8

Bulletin Board User Box..................................................................................................................... 2-8

Polling TX User Box ........................................................................................................................... 2-8

Relay User Box .................................................................................................................................. 2-9

2.2.3 Restriction of file name ...................................................................................................................... 2-9

2.3 Authentication and accessible User Boxes................................................................................ 2-10

2.3.1 When User Authentication or Account Track is not enabled........................................................... 2-10

2.3.2 When only user authentication is enabled....................................................................................... 2-10

2.3.3 When only account track is enabled................................................................................................ 2-11

2.3.4 When user authentication and account track are enabled and synchronized................................. 2-11

2.3.5 When user authentication and account track are enabled but not synchronized ........................... 2-13

3 Control Panel/Liquid Crystal Display

3.1 Control panel ................................................................................................................................... 3-3

3.2 Touch panel ..................................................................................................................................... 3-5

3.2.1 Screen component............................................................................................................................. 3-5

Icons that appear in the touch panel ................................................................................................. 3-5

Contents-2 d-Color MF651/551

3.2.2 Display and operation of Left panel................................................................................................... 3-6

Job List .............................................................................................................................................. 3-7

Job List - Delete................................................................................................................................. 3-7

Job List - Job Details......................................................................................................................... 3-7

User Box information ....................................................................................................................... 3-12

Use/File - Detail................................................................................................................................ 3-13

Use/File - Check Job Settings......................................................................................................... 3-13

Use/File - Check Job Settings - Destination Settings ..................................................................... 3-13

Use/File - Check Job Settings - Document Setting Contents......................................................... 3-14

Use/File - Check Job Settings - Communication Settings.............................................................. 3-14

Use/File - Check Job Settings - Check E-Mail Settings.................................................................. 3-14

Preview ............................................................................................................................................ 3-15

Preview (Print/Combine) .................................................................................................................. 3-16

Preview (Send/Bind TX) ................................................................................................................... 3-17

4 User Box Operation Flow

4.1 Saving documents in User Boxes.................................................................................................. 4-3

4.2 Printing documents from a User Box............................................................................................ 4-5

4.3 Sending documents from a User Box........................................................................................... 4-8

4.4 Saving a document in an external memory................................................................................ 4-11

4.5 Printing a document from an external memory ......................................................................... 4-13

4.6 Filing documents in a User Box................................................................................................... 4-15

4.7 Menu tree of the User Box mode ................................................................................................ 4-17

4.7.1 Save Document................................................................................................................................ 4-17

Public, Personal, or Group User Box............................................................................................... 4-17

System User Box ............................................................................................................................. 4-18

4.7.2 Use/File ............................................................................................................................................ 4-20

Print (for Public/Personal/Group User Boxes) ................................................................................. 4-20

Send (for Public/Personal/Group User Boxes) ................................................................................ 4-24

Filing Settings (for public/personal/group User Boxes) ................................................................... 4-27

Application (for Public/Personal/Group User Boxes)....................................................................... 4-28

System User Box ............................................................................................................................. 4-28

5 Accessing the User Box mode

5.1 Accessing the User Box mode ...................................................................................................... 5-3

5.2 User Box Operation Menu.............................................................................................................. 5-4

5.2.1 Save Document.................................................................................................................................. 5-4

5.2.2 Use/File .............................................................................................................................................. 5-4

6 Save Document

6.1 Save Document Overview .............................................................................................................. 6-3

6.1.1 Functions ........................................................................................................................................... 6-3

Public/Personal/Group User Boxes................................................................................................... 6-3

Annotation User Box.......................................................................................................................... 6-3

External Memory................................................................................................................................ 6-3

6.1.2 Initial Window of Save Document...................................................................................................... 6-3

Public/Personal/Group User Boxes................................................................................................... 6-3

System User Box ............................................................................................................................... 6-4

6.1.3 Save Document window.................................................................................................................... 6-4

6.2 Scan Settings .................................................................................................................................. 6-5

6.2.1 Basic - Original Type.......................................................................................................................... 6-5

6.2.2 Basic - Simplex/Duplex ..................................................................................................................... 6-6

6.2.3 Basic - Resolution.............................................................................................................................. 6-6

d-Color MF651/551 Contents-3

6.2.4 Basic - File Type ................................................................................................................................ 6-7

File Type............................................................................................................................................. 6-7

Scan Setting....................................................................................................................................... 6-8

Encryption.......................................................................................................................................... 6-8

Encryption - Detail Settings ............................................................................................................... 6-9

6.2.5 Basic - Density................................................................................................................................. 6-10

6.2.6 Basic - Color .................................................................................................................................... 6-11

6.2.7 Scan Size ......................................................................................................................................... 6-12

Standard size ................................................................................................................................... 6-12

Custom Size..................................................................................................................................... 6-12

Photo Size........................................................................................................................................ 6-12

6.2.8 Image Adjustment............................................................................................................................ 6-12

Background Removal ...................................................................................................................... 6-13

Sharpness ........................................................................................................................................ 6-13

6.2.9 Application - Frame Erase ............................................................................................................... 6-14

6.2.10 Application - Book Copy.................................................................................................................. 6-14

Book copy method .......................................................................................................................... 6-14

Book Erase - Frame Erase............................................................................................................... 6-15

Book Erase - Center Erase .............................................................................................................. 6-15

Binding Position............................................................................................................................... 6-16

6.2.11 Separate Scan ................................................................................................................................. 6-16

6.3 Original Settings............................................................................................................................ 6-17

6.3.1 Special Original................................................................................................................................ 6-17

6.3.2 Direction Settings - Original Direction ............................................................................................. 6-17

6.3.3 Direction Settings - Binding Position............................................................................................... 6-18

6.3.4 Despeckle ........................................................................................................................................ 6-18

7 Use/File

7.1 Overview of the Use/File operations............................................................................................. 7-3

7.1.1 Functions of Use/File ......................................................................................................................... 7-3

Printing a document........................................................................................................................... 7-3

Sending.............................................................................................................................................. 7-3

Filing................................................................................................................................................... 7-3

Application settings ........................................................................................................................... 7-3

7.1.2 Detail of the Use Document screen................................................................................................... 7-4

7.1.3 If a password is specified for a User Box .......................................................................................... 7-5

7.2 Print .................................................................................................................................................. 7-6

7.2.1 Overview of the Print tab ................................................................................................................... 7-6

Description of the Print tab................................................................................................................ 7-6

Print.................................................................................................................................................... 7-7

Combine............................................................................................................................................. 7-7

7.2.2 Print.................................................................................................................................................... 7-8

7.2.3 Combine............................................................................................................................................. 7-9

Document Order ................................................................................................................................ 7-9

Configurable items to combine and print documents ....................................................................... 7-9

7.3 Print - Basic (Public, Personal, or Group User Box) .................................................................. 7-10

7.3.1 Copies.............................................................................................................................................. 7-10

7.3.2 1-Sided/2-Sided............................................................................................................................... 7-10

7.3.3 Color ................................................................................................................................................ 7-11

7.3.4 Finishing........................................................................................................................................... 7-11

Sort/Group ....................................................................................................................................... 7-12

Offset ............................................................................................................................................... 7-12

Staple............................................................................................................................................... 7-12

Staple - Position Setting.................................................................................................................. 7-12

Punch............................................................................................................................................... 7-12

Punch - Position Setting.................................................................................................................. 7-13

Fold/Bind.......................................................................................................................................... 7-13

Contents-4 d-Color MF651/551

7.3.5 Combine........................................................................................................................................... 7-14

7.3.6 Zoom................................................................................................................................................ 7-15

7.3.7 Continuous Print .............................................................................................................................. 7-16

7.4 Print - Application (Public, Personal, or Group User Box) ........................................................ 7-17

7.4.1 Page Margin..................................................................................................................................... 7-17

Page Margin..................................................................................................................................... 7-17

Image Shift....................................................................................................................................... 7-17

Image Shift - Change Back Shift ..................................................................................................... 7-18

7.4.2 Sheet/Cover/Chapter Insert............................................................................................................. 7-18

7.4.3 Sheet/Cover/Chapter Insert - Cover Sheet...................................................................................... 7-18

7.4.4 Sheet/Cover/Chapter Insert - Insert Sheet ...................................................................................... 7-20

7.4.5 Sheet/Cover/Chapter Insert - Chapters........................................................................................... 7-21

7.4.6 Stamp/Composition......................................................................................................................... 7-22

7.4.7 Stamp/Composition - Date/Time..................................................................................................... 7-22

7.4.8 Stamp/Composition - Page Number ............................................................................................... 7-23

Setting items.................................................................................................................................... 7-23

Insert Sheet Setting ......................................................................................................................... 7-24

7.4.9 Stamp/Composition - Stamp........................................................................................................... 7-25

7.4.10 Stamp/Composition - Copy Protect................................................................................................ 7-26

Copy Protect Type........................................................................................................................... 7-27

Detail Settings.................................................................................................................................. 7-27

Position ............................................................................................................................................ 7-27

7.4.11 Stamp/Composition - Stamp Repeat .............................................................................................. 7-28

Stamp Repeat Type......................................................................................................................... 7-28

Detail Settings.................................................................................................................................. 7-29

Position ............................................................................................................................................ 7-29

7.4.12 Stamp/Composition - Header/Footer .............................................................................................. 7-29

Check/Change Temporarily ............................................................................................................. 7-30

7.4.13 Stamp/Composition - Registered Overlay....................................................................................... 7-31

Setting items.................................................................................................................................... 7-31

Overlay Setting................................................................................................................................. 7-32

7.5 Send ............................................................................................................................................... 7-33

7.5.1 Overview of the Transmission Settings............................................................................................ 7-33

Description of the Send tab............................................................................................................. 7-33

Send................................................................................................................................................. 7-34

Bind TX............................................................................................................................................. 7-34

7.5.2 Transmission Settings...................................................................................................................... 7-35

7.5.3 Combine........................................................................................................................................... 7-36

Document Order .............................................................................................................................. 7-36

7.6 Send (Public, Personal, or Group User Box)............................................................................... 7-37

7.6.1 Address Book - Search.................................................................................................................... 7-37

Address Type................................................................................................................................... 7-37

Index ................................................................................................................................................ 7-38

Detail Search.................................................................................................................................... 7-38

Detail Search - Search options........................................................................................................ 7-39

7.6.2 Direct Input ...................................................................................................................................... 7-39

7.6.3 Direct Input - Fax ............................................................................................................................. 7-40

7.6.4 Direct Input - E-mail......................................................................................................................... 7-40

7.6.5 Direct Input - Internet Fax................................................................................................................ 7-41

Receiver RX Ability........................................................................................................................... 7-41

7.6.6 Direct Input - IP Address Fax........................................................................................................... 7-42

7.6.7 Direct Input - PC (SMB) ...................................................................................................

................ 7-42

Host Name ....................................................................................................................................... 7-42

File Path ........................................................................................................................................... 7-42

User Name ....................................................................................................................................... 7-42

Password ......................................................................................................................................... 7-42

Reference......................................................................................................................................... 7-43

Next Destination............................................................................................................................... 7-43

d-Color MF651/551 Contents-5

7.6.8 Direct Input - FTP............................................................................................................................. 7-44

Host Name ....................................................................................................................................... 7-44

File Path ........................................................................................................................................... 7-44

User Name ....................................................................................................................................... 7-44

Password ......................................................................................................................................... 7-44

Detail Settings.................................................................................................................................. 7-44

Next Destination............................................................................................................................... 7-44

7.6.9 Direct Input - WebDAV..................................................................................................................... 7-45

Host Name ....................................................................................................................................... 7-45

File Path ........................................................................................................................................... 7-45

User Name ....................................................................................................................................... 7-45

Password ......................................................................................................................................... 7-45

Detail Settings.................................................................................................................................. 7-45

Next Destination............................................................................................................................... 7-45

7.6.10 Job History....................................................................................................................................... 7-46

7.6.11 Address Search................................................................................................................................ 7-46

7.6.12 LDAP Search - Search..................................................................................................................... 7-47

7.6.13 LDAP Search - Advanced Search.................................................................................................... 7-47

Name................................................................................................................................................ 7-47

E-mail Addr. ..................................................................................................................................... 7-47

Fax Number ..................................................................................................................................... 7-47

Last Name........................................................................................................................................ 7-47

First Name........................................................................................................................................ 7-47

City................................................................................................................................................... 7-47

Company Name ............................................................................................................................... 7-48

Department ...................................................................................................................................... 7-48

OR/AND/STARTS WITH/ENDS WITH.............................................................................................. 7-48

7.6.14 Overview of the Document Settings ................................................................................................ 7-48

7.6.15 Document Settings - Resolution...................................................................................................... 7-48

7.6.16 Document Settings - File Type ........................................................................................................ 7-49

File Type........................................................................................................................................... 7-49

Scan Setting..................................................................................................................................... 7-49

Encryption........................................................................................................................................ 7-50

Encryption - Detail Settings ............................................................................................................. 7-50

Stamp Composition......................................................................................................................... 7-52

7.6.17 Document Settings - Color .............................................................................................................. 7-52

7.6.18 Overview of the Communication Settings ....................................................................................... 7-53

7.6.19 Communication Settings - Line Setting ........................................................................................... 7-53

Description of Line Settings............................................................................................................. 7-53

Overseas TX..................................................................................................................................... 7-53

ECM OFF ......................................................................................................................................... 7-54

V.34 OFF .......................................................................................................................................... 7-54

Check Dest. & Send......................................................................................................................... 7-54

Select Line ....................................................................................................................................... 7-54

7.6.20 Communication Settings - E-Mail Settings...................................................................................... 7-55

E-mail Settings................................................................................................................................. 7-55

Document Name.............................................................................................................................. 7-55

Subject............................................................................................................................................. 7-55

From................................................................................................................................................. 7-56

Body................................................................................................................................................. 7-56

7.6.21 Communication Settings - URL Notification Setting ....................................................................... 7-57

URL Notification............................................................................................................................... 7-57

Detail Search.................................................................................................................................... 7-57

Direct Input ...................................................................................................................................... 7-57

7.6.22 Communication Settings - Communication Method Settings......................................................... 7-58

Timer transmission (Timer TX).......................................................................................................... 7-58

Password transmission (Password TX)............................................................................................ 7-59

F-Code transmission (F-Code TX) ................................................................................................... 7-59

7.6.23 Communication Settings - E-mail Encryption.................................................................................. 7-60

7.6.24 Communication Settings - Digital Signature.................................................................................... 7-60

7.6.25 Communication Settings - Fax Header Settings ............................................................................. 7-60

Contents-6 d-Color MF651/551

7.6.26 Overview of the Application settings ............................................................................................... 7-61

7.6.27 Application - Stamp/Composition - Date/Time ............................................................................... 7-61

7.6.28 Application - Stamp/Composition - Page Number.......................................................................... 7-61

7.6.29 Application - Stamp/Composition - Stamp ..................................................................................... 7-61

7.6.30 Application - Stamp/Composition - Header/Footer......................................................................... 7-61

7.6.31 Application - Send & Print................................................................................................................ 7-62

7.7 Filing Settings (Public, Personal, or Group User Boxes)........................................................... 7-63

7.7.1 Overview of the Filing Settings ........................................................................................................ 7-63

Description of the Filing Settings tab............................................................................................... 7-63

7.7.2 Deleting documents......................................................................................................................... 7-64

7.7.3 Edit Name ........................................................................................................................................ 7-64

7.7.4 Moving documents .......................................................................................................................... 7-64

7.7.5 Copy................................................................................................................................................. 7-65

7.7.6 Document Details............................................................................................................................. 7-65

Displaying detailed information........................................................................................................ 7-65

Preview ............................................................................................................................................ 7-66

7.8 Application..................................................................................................................................... 7-67

7.8.1 Overview of the Application settings ............................................................................................... 7-67

Description of the Application tab ................................................................................................... 7-67

7.8.2 Edit Document ................................................................................................................................. 7-68

Edit Document - Delete Page .......................................................................................................... 7-68

Edit Document - Rotate Page.......................................................................................................... 7-69

Edit Document - Move Page............................................................................................................ 7-71

Preview/Set Range .......................................................................................................................... 7-73

Preview/Specify by Input................................................................................................................. 7-74

7.8.3 Register Overlay............................................................................................................................... 7-75

Register Overlay - New.................................................................................................................... 7-76

Register Overlay - Overwrite............................................................................................................ 7-77

Detail Settings.................................................................................................................................. 7-78

7.9 Bulletin Board User Box (System User Box)............................................................................... 7-79

7.9.1 Overview of the Bulletin Board User Boxes..................................................................................... 7-79

7.9.2 Bulletin Board User Box screen....................................................................................................... 7-79

7.9.3 Printing a document in a Bulletin Board User Box .......................................................................... 7-79

7.9.4 Deleting a document in the Bulletin Board User Box ...................................................................... 7-79

7.10 Polling TX User Box (System User Box)...................................................................................... 7-80

7.10.1 Overview of the Polling Transmission User Boxes .......................................................................... 7-80

7.10.2 Printing a document in the Polling TX User Box.............................................................................. 7-80

7.10.3 Deleting a document in the Polling TX User Box............................................................................. 7-80

7.11 Secure Print User Box (System User Box).................................................................................. 7-81

7.11.1 Overview of the Secure Print User Box ........................................................................................... 7-81

7.11.2 Authentication procedure 1 ............................................................................................................. 7-81

7.11.3 Authentication procedure 2 ............................................................................................................. 7-81

7.11.4 Print - Printing.................................................................................................................................. 7-82

Copies.............................................................................................................................................. 7-82

Print.................................................................................................................................................. 7-82

Color ................................................................................................................................................ 7-82

Finishing........................................................................................................................................... 7-82

Combine........................................................................................................................................... 7-82

Zoom................................................................................................................................................ 7-82

Page Margin..................................................................................................................................... 7-82

Sheet/Cover/Chapter Insert............................................................................................................. 7-82

Stamp/Composition..............................................................................................................

........... 7-82

7.11.5 Filing Settings .................................................................................................................................. 7-83

7.12 Memory RX User Box (System User Box)................................................................................... 7-84

7.12.1 Overview of the Memory RX User Box ............................................................................................ 7-84

7.12.2 Print.................................................................................................................................................. 7-84

7.12.3 Filing Settings .................................................................................................................................. 7-84

d-Color MF651/551 Contents-7

7.13 Annotation User Box (System User Box) .................................................................................... 7-85

7.13.1 Overview of the Annotation User Box.............................................................................................. 7-85

7.13.2 Print - Basic ..................................................................................................................................... 7-85

7.13.3 Print - Page Margin.......................................................................................................................... 7-85

7.13.4 Print - Sheet/Cover/Chapter Insert - Cover Sheet........................................................................... 7-85

7.13.5 Print - Sheet/Cover/Chapter Insert - Insert Sheet ........................................................................... 7-86

7.13.6 Print - Sheet/Cover/Chapter Insert - Chapters................................................................................ 7-86

7.13.7 Print - Stamp/Composition - Date/Time.......................................................................................... 7-86

7.13.8 Print - Stamp/Composition - Page Number .................................................................................... 7-86

7.13.9 Print - Stamp/Composition - Stamp................................................................................................ 7-86

7.13.10 Print - Stamp/Composition - Copy Protect ..................................................................................... 7-86

7.13.11 Print - Stamp/Composition - Stamp Repeat ................................................................................... 7-86

7.13.12 Print - Stamp/Composition - Registered Overlay............................................................................ 7-86

7.13.13 Description of the Send tab............................................................................................................. 7-86

7.13.14 Send - Address Book - Search........................................................................................................ 7-86

7.13.15 Send - Direct Input - Fax ................................................................................................................. 7-86

7.13.16 Send - Direct Input - E-mail............................................................................................................. 7-86

7.13.17 Send - Direct Input - Internet Fax.................................................................................................... 7-86

7.13.18 Send - Direct Input - IP Address Fax............................................................................................... 7-86

7.13.19 Send - Direct Input - PC (SMB)........................................................................................................ 7-87

7.13.20 Send - Direct Input - FTP................................................................................................................. 7-87

7.13.21 Send - Direct Input - WebDAV......................................................................................................... 7-87

7.13.22 Send - Job History........................................................................................................................... 7-87

7.13.23 Send - LDAP Search - Search......................................................................................................... 7-87

7.13.24 Send - LDAP Search - Advanced Search........................................................................................ 7-87

7.13.25 Send - Document Settings - Resolution .......................................................................................... 7-87

7.13.26 Send - Document Settings - File Type............................................................................................. 7-87

7.13.27 Send - Document Settings - Color .................................................................................................. 7-87

7.13.28 Send - Communication Settings - Line Settings ............................................................................. 7-87

7.13.29 Send - Communication Settings - E-mail Settings.......................................................................... 7-87

7.13.30 Send - Communication Settings - URL Notification Setting............................................................ 7-87

7.13.31 Send - Communication Settings - Communication Method Settings ............................................. 7-87

7.13.32 Send - Communication Settings - E-mail Encryption...................................................................... 7-87

7.13.33 Send - Communication Settings - Digital Signature........................................................................ 7-88

7.13.34 Send - Communication Settings - Fax Header Settings.................................................................. 7-88

7.13.35 Send - Application - Stamp/Composition - Date/Time.................................................................... 7-88

7.13.36 Send - Application - Stamp/Composition - Page Number .............................................................. 7-88

7.13.37 Send - Application - Stamp/Composition - Stamp.......................................................................... 7-88

7.13.38 Send - Application - Send & Print.................................................................................................... 7-88

7.13.39 Send - Application - Stamp Element ............................................................................................... 7-88

Secondary Field ............................................................................................................................... 7-88

Date/Time......................................................................................................................................... 7-88

Density ............................................................................................................................................. 7-89

Number Type ................................................................................................................................... 7-89

Print Position.................................................................................................................................... 7-89

7.13.40 Filing Settings .................................................................................................................................. 7-90

7.13.41 Application - Register Overlay......................................................................................................... 7-90

7.14 Fax Retransmit User Box (System User Box)............................................................................. 7-91

7.14.1 Overview of the Fax Retransmit User Box....................................................................................... 7-91

7.14.2 Print - Proof Print ............................................................................................................................. 7-91

7.14.3 Send - Fax........................................................................................................................................ 7-91

7.14.4 Filing Settings - Delete..................................................................................................................... 7-92

7.15 Password Encrypted PDF User Box (System User Box) ........................................................... 7-93

7.15.1 Overview of the Password Encrypted PDF User Box...................................................................... 7-93

7.15.2 Print - Print....................................................................................................................................... 7-93

7.15.3 Filing Settings - Delete..................................................................................................................... 7-93

Contents-8 d-Color MF651/551

7.16 ID & Print User Box (System User Box)....................................................................................... 7-94

7.16.1 Overview of the ID & Print User Box................................................................................................ 7-94

Viewing documents.......................................................................................................................... 7-94

7.16.2 Print - Print....................................................................................................................................... 7-95

7.16.3 Filing Settings - Delete..................................................................................................................... 7-95

7.17 External Memory (System User Box) .......................................................................................... 7-96

7.17.1 External memory device .................................................................................................................. 7-96

Supported external memory devices............................................................................................... 7-96

Connecting the external memory device......................................................................................... 7-96

7.17.2 External memory screen .................................................................................................................. 7-96

Entering a file path ........................................................................................................................... 7-97

Selecting a file.................................................................................................................................. 7-97

Printing encrypted PDF data............................................................................................................ 7-97

Moving to the parent folder.............................................................................................................. 7-97

Opening a folder .............................................................................................................................. 7-97

Print.................................................................................................................................................. 7-97

Document Details............................................................................................................................. 7-97

7.17.3 Print - Basic ..................................................................................................................................... 7-98

Copies.............................................................................................................................................. 7-98

Color ................................................................................................................................................ 7-98

Print.................................................................................................................................................. 7-98

Binding Position............................................................................................................................... 7-98

Finishing........................................................................................................................................... 7-98

Paper................................................................................................................................................ 7-98

7.17.4 Print- Application ............................................................................................................................. 7-99

Stamp/Composition - Date/Time..................................................................................................... 7-99

Stamp/Composition - Page Number ............................................................................................... 7-99

Stamp/Composition - Stamp........................................................................................................... 7-99

Stamp/Composition - Copy Protect................................................................................................ 7-99

Stamp/Composition - Stamp Repeat .............................................................................................. 7-99

8 User Box Settings

8.1 Menu tree of User Box Settings..................................................................................................... 8-3

8.1.1 User mode ......................................................................................................................................... 8-3

8.1.2 Administrator Settings ....................................................................................................................... 8-4

8.2 User mode settings......................................................................................................................... 8-6

8.2.1 Creating a User Box........................................................................................................................... 8-6

Public, Personal, or Group User Box................................................................................................. 8-6

Delete Empty User Box(es) (Administrator Settings) ......................................................................... 8-7

Bulletin Board User Box..................................................................................................................... 8-8

Relay User Box .................................................................................................................................. 8-9

8.2.2 Custom Display Settings - User Box Setting................................................................................... 8-10

Default Tab....................................................................................................................................... 8-10

Shortcut key..................................................................................................................................... 8-10

8.3 Administrator Settings.................................................................................................................. 8-11

8.3.1 User Box permissions...................................................................................................................... 8-11

User types........................................................................................................................................ 8-11

Public User Box and Personal or Group User Box.......................................................................... 8-11

8.3.2 Creating a User Box......................................................................................................................... 8-12

8.3.3 Creating Public, Personal, or Group User Box ................................................................................ 8-12

8.3.4 Creating Bulletin Board User Box.................................................................................................... 8-12

8.3.5 Creating Relay User Box.................................................................................................................. 8-12

8.3.6 Creating Annotation User Box......................................................................................................... 8-13

8.3.7 Maximum Number of User Boxes.................................................................................................... 8-15

Public, Personal, or Group User Box............................................................................................... 8-15

Max. No. Of Use Boxes ................................................................................................................... 8-15

Maximum Number of User Boxes.................................................................................................... 8-15

d-Color MF651/551 Contents-9

8.3.8 User Box Setting.............................................................................................................................. 8-16

Delete Unused User Box.................................................................................................................. 8-16

Delete Secure Print Documents....................................................................................................... 8-16

Auto Delete Secure Document ........................................................................................................ 8-17

Encrypted PDF Delete Time............................................................................................................. 8-17

ID & Print Delete Time...................................................................................................................... 8-18

Document Hold Setting.................................................................................................................... 8-18

External Memory Function Settings................................................................................................. 8-19

Allow/Restrict User Box................................................................................................................... 8-19

ID & Print Delete after Print Setting.................................................................................................. 8-20

Document Delete Time Setting........................................................................................................ 8-20

ID & Print Settings............................................................................................................................ 8-21

8.3.9 User Box Administrator Setting ....................................................................................................... 8-22

Setting User Box administrator........................................................................................................ 8-22

Logging in to this machine as the User Box administrator.............................................................. 8-22

Administrator's available functions.................................................................................................. 8-22

8.3.10 Security Details................................................................................................................................ 8-23

Security Print Only ........................................................................................................................... 8-23

8.3.11 HDD Settings ................................................................................................................................... 8-23

Check HDD Capacity....................................................................................................................... 8-23

Overwrite Temporary Data............................................................................................................... 8-24

Overwrite All Data ............................................................................................................................ 8-25

HDD Lock Password........................................................................................................................ 8-26

Format HDD ..................................................................................................................................... 8-27

HDD Encryption Setting................................................................................................................... 8-27

8.3.12 Stamp Settings ................................................................................................................................ 8-28

Apply Stamps................................................................................................................................... 8-28

9 Web Connection

9.1 Using Web Connection................................................................................................................... 9-3

9.1.1 Operating environment ...................................................................................................................... 9-3

9.1.2 Accessing Web Connection............................................................................................................... 9-3

9.1.3 Web browser cache ........................................................................................................................... 9-4

For Internet Explorer .......................................................................................................................... 9-4

For Netscape Navigator..................................................................................................................... 9-4

For Mozilla Firefox.............................................................................................................................. 9-4

9.2 Login and logout ............................................................................................................................. 9-5

9.2.1 Login and logout flows....................................................................................................................... 9-5

When user authentication or account track is not enabled ............................................................... 9-5

When User Authentication or Account Track is enabled................................................................... 9-7

9.2.2 Logout................................................................................................................................................ 9-9

9.2.3 Login .................................................................................................................................................. 9-9

Login options ..................................................................................................................................... 9-9

Logging in as a public user.............................................................................................................. 9-10

Logging in as a registered user........................................................................................................ 9-11

Logging in to administrator mode.................................................................................................... 9-12

Logging in as a User Box administrator........................................................................................... 9-13

9.3 Page Configuration....................................................................................................................... 9-14

9.4 User Mode Overview .................................................................................................................... 9-16

9.4.1 Information....................................................................................................................................... 9-16

9.4.2 Job ................................................................................................................................................... 9-17

9.4.3 User Boxes....................................................................................................................................... 9-18

9.4.4 Direct Print ....................................................................................................................................... 9-19

9.4.5 Store Address .................................................................................................................................. 9-20

9.4.6 Customize ........................................................................................................................................ 9-21

9.5 Handling a document in a User Box............................................................................................ 9-22

9.5.1 Listing the documents saved in a User Box .................................................................................... 9-22

Open User Box ................................................................................................................................ 9-22

File List............................................................................................................................................. 9-23

Contents-10 d-Color MF651/551

9.5.2 Printing a document......................................................................................................................... 9-24

9.5.3 Sending a document to another machine........................................................................................ 9-28

9.5.4 Downloading document data to your computer.............................................................................. 9-31

9.5.5 Moving or copying a document to another User Box...................................................................... 9-34

9.5.6 Deleting a document........................................................................................................................ 9-36

9.6 Administrator Mode Overview ..................................................................................................... 9-38

9.6.1 Maintenance .................................................................................................................................... 9-38

9.6.2 System Settings............................................................................................................................... 9-39

9.6.3 Security ............................................................................................................................................ 9-40

9.6.4 User Authentication/Account Track................................................................................................. 9-41

9.6.5 Network............................................................................................................................................ 9-42

9.6.6 User Boxes....................................................................................................................................... 9-44

9.6.7 Printer Settings ................................................................................................................................ 9-45

9.6.8 Store Address .................................................................................................................................. 9-46

9.6.9 Fax Settings ..................................................................................................................................... 9-47

10 Appendix

10.1 Error message list......................................................................................................................... 10-3

10.2 Glossary ......................................................................................................................................... 10-4

11 Index

11.1 Index by item ................................................................................................................................. 11-3

11.2 Index by button.............................................................................................................................. 11-6

Introduction

d-Color MF651/551 1-3

1.1 Welcome

1Introduction

1.1 Welcome

Thank you for purchasing this machine.

This User's Guide describes the functions, operating instructions, precautions for correct operation, and simple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product and use it effectively, please read this User's Guide as necessary.

1.1.1 User's guides

Printed manual Overview

Quick Guide [Copy/Print/Fax/Scan/Box Operations]

This manual describes operating procedures and the functions that are most frequently used in order to enable you to begin using this machine immediately. This manual also contains notes and precautions that should be followed to ensure safe usage of this machine. Please be sure to read this manual before using this machine.

User's guide DVD manuals Overview

Copy Operations This manual describes details on copy mode operations

and the settings of this machine.

• Specifications of originals and copy paper

• Copy function

• Maintaining this machine

• Troubleshooting

Enlarge Display Operations This manual describes details on operating procedures

of enlarge display mode.

• Copy function

• Scanning function

• G3 fax function

• Network fax function

Print Operations This manual describes details on printer functions.

• Printer function

• Configuring the printer driver

Box Operations This manual describes details on the boxed functions us-

ing the hard disk.

• Saving data in User Boxes

• Retrieving data from User Boxes

• Transferring and printing data from User Boxes

Network Scan/Fax/Network Fax Operations This manual describes details on transmitting scanned

data.

• E-Mail, FTP, PC (SMB), User Box, WebDAV, Web Services

•G3 fax

• IP Address Fax, Internet Fax

Fax Driver Operations This manual describes details on the fax driver function

that transmits faxes directly from a computer.

•PC-FAX

Network Administrator This manual describes details on setting methods for

each function using the network connection.

•Network settings

• Settings using Web Connection

Welcome

1-4 d-Color MF651/551

1.1

1.1.2 User's Guide

This User's Guide is intended for a wide range of users ranging from those using this machine for the first time to administrators.

It describes basic operations, functions that enable more convenient operations, simple troubleshooting operations, and various setting methods of this machine.

Note that basic technical knowledge about the product is required to enable users to perform maintenance work or troubleshooting operations. Limit your troubleshooting operations to the areas explained in this manual.

Should you experience any problems, please contact our service engineer.

Advanced Function Operations This manual describes details on functions that become

available by registering the optional license kit.

• Web browser function

•Image panel

• PDF processing function

• My panel and My address function

User's guide DVD manuals Overview

d-Color MF651/551 1-5

1.2 Conventions used in this manual

1.2.1 Symbols used in this manual

Symbols are used in this manual to express various types of information.

The following describes each symbol related to correct and safe usage of this machine.

To use this machine safely

7 WARNING

This symbol indicates that a failure to heed the instructions may lead to death or serious injury.

- Follow the instructions to avoid the risk of death or serious injury.

7 CAUTION

This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury or damage to property.

- Follow the instructions to avoid injury or damage to property.

NOTICE

This symbol indicates a risk that may result in damage to this machine or originals. Follow the instructions to avoid injury or damage to property.

Procedural instruction

0 This check mark indicates an option that is required in order to use conditions or functions that are

prerequisite for a procedure.

1 This format number "1" represents the first step.

2 This format number represents the order of serial steps.

% This symbol indicates a supplementary explanation of a

procedural instruction.

% This symbol indicates transition of the control panel to access a desired menu item.

This symbol indicates a desired page.

A procedural

operation is

illustrated.

Conventions used in this manual

1-6 d-Color MF651/551

1.2

d Reference

This symbol indicates a reference.

View the reference as required.

Key symbols

[ ] This symbol represents a key name on the control panel, touch panel or the computer screen, or power switch, etc.

1.2.2 Indication for originals and paper

Paper size

The following explains the indication for originals and paper described in this manual. When indicating the original or paper size, the Y side represents the width and the X side the length.

Paper indication

w indicates the paper size with the length (X) being longer than the width (Y).

v indicates the paper size with the length (X) being shorter than the width (Y).

d-Color MF651/551 1-7

1.3 To check the function you want to use

This manual contains details on setting up the functions.

Understanding "Operation Flow"

This manual provides a chapter "User Box Operation Flow" that describes how to use the major functions of this machine. The flow charts in the chapter will help you understand the general flow of operations such as saving and printing data. Clicking the link in the flow chart takes you to the relevant function setting pages where you can see more detail.

Using "Menu Tree"

Various functions can be configured for this machine. For information on what button to select to find specific setting items and the list of items that can be configured, refer to the "Menu tree" pages. In the menu tree pages, there is a hierarchy of functions under each button. Clicking the link in the menu tree takes you to the relevant function setting pages where you can see more details.

To check the function you want to use

1-8 d-Color MF651/551

1.3

User Box Function Overview

d-Color MF651/551 2-3

2.1 User Box functions

2 User Box Function Overview

2.1 User Box functions

The User Box functions allow you to save document data to the machine's internal hard disk and later print them. Documents that can be saved are data scanned for copying and saved scan data. To save data to a box, create the box, and then save the data to the specified box. The saved data can be printed, sent by Email, transferred via FTP, or sent to a computer as may be necessary. Using the User Box functions enables you to save the effort involved in scanning originals repeatedly or saving data to each computer.

2.1.1 Available User Box functions

Saving documents

Data can be saved to the following boxes.

*1. For details on how to send documents for print job from a computer and save them in the User Box, refer to the "User's Guide [Print Operations]".

User Box Description Reference

Public/Personal/Group User Boxes (*1)

Save a document copied or scanned using this machine. You can also save a document that was print-instructed through a computer connected to a network. Some User Authentication or Account Track settings restrict users who can use User Boxes such as the Personal or Group User Box.

p. 6-3

Annotation User Box Save document data to be printed and sent with an image

of the date/time or an annotation number to documents saved in Scan mode.

p. 6-3

External Memory This item appears when an external memory device is in-

stalled. You can save all scanned documents directly in an external memory connected to this machine.

p. 6-3

Original Fax Computer FTP server, etc.

External memory

User Box functions

2-4 d-Color MF651/551

2.1

Using documents

Use the document data saved in boxes. Depending on the box, you can use the data as follows:

*1 For details on how to send documents for print job from a computer and save them in the User Box, refer to the "User's Guide [Print Operations]".

*2 For details on polling transmission, polling reception, memory reception, and file retransmission, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]".

*3 For details on how to save documents to the Secure Print User Box, refer to the "User's Guide [Print Operations]".

*4 For print instruction of an encrypted PDF, see Direct Print manual or the help on direct print of Web Connection.

User Box Description Reference

Public/Personal/Group User Boxes (*1)

Print and send saved documents. You can also select multiple documents for printing/transmission. Some User Authentication or Account Track settings restrict users who can use User Boxes such as the Personal or Group User Box.

p. 7-10

Bulletin Board User Box This item appears when the optional fax kit is installed. You

can print a document saved in the Bulletin Board User Box.

p. 7-79

Polling TX User Box (*2) This item appears when the optional fax kit is installed. You

can print documents sent via polling.

p. 7-80

Secure Print User Box (*3)

Print saved documents. Enter an ID and password for printing.

p. 7-81

Memory RX User Box (*2) This item appears when the optional fax kit is installed. You

can confirm and print the fax document received though the memory RX setting.

p. 7-84

Annotation User Box Print or transmit document data saved in Scan mode with

an image of the date/time or an annotation number.

p. 7-85

Fax Retransmit User Box (*2)

This item appears when the optional fax kit is installed. With this User Box, you can resend a saved document or print it for confirmation.

p. 7-91

Password Encrypted PDF User Box (*4)

Print saved documents. Encrypted PDF files saved in an external memory and sent for print jobs are also saved in this box. The predefined password is required for printing.

p. 7-93

ID & Print User Box This item appears when user authentication settings are

configured. You can log in as a user and print a document sent for print jobs from the printer driver.

p. 7-94

External Memory This item appears when an external memory device is in-

stalled. You can print documents saved in an external memory connected to this machine.

p. 7-96

d-Color MF651/551 2-5

2.1 User Box functions

Organizing documents

Organize documents by renaming the saved document, changing the boxes where they are saved, or duplicating or deleting them.

Fax Computer FTP server, etc.

E-mail, etc.

Printing out

External memory

User Box Delete Edit Name Move Copy Docu-

ment Details

Public/Personal/Group User Boxes

ooooo

Bulletin Board User Box oeeee

Polling TX User Box oeeee

Secure Print User Box ooeeo

Memory RX User Box ooeeo

Annotation User Box ooeeo

Fax Retransmit User Box oeeee

Password Encrypted PDF User Box

eeeee

ID & Print User Box eeeee

External Memory eeeee

User Box functions

2-6 d-Color MF651/551

2.1

2.1.2 Configuring settings for using the User Box functions

Before using the User Box functions, the following settings should be configured.

Registering a User Box

Save the User Box where documents will be registered. Configure boxes by using the machine's touch panel or by using Web Connection from a Web browser on a computer on the network.

Reference

- The following User Boxes are configurable. – Public/Personal/Group User Boxes(p. 8-6)

– Bulletin Board User Box (when using the bulletin board function) (p. 8-8) – Annotation User Box (p. 8-13)

When using this machine as a relay device

If the optional fax kit is installed, and you want to use this machine for relaying fax transmission, create a Relay User Box for saving documents temporarily before they are relayed.(p. 8-9)

To create a Relay User Box, specify in advance the group containing fax numbers of relay destinations.

The User Box to which data is saved for memory reception

If the optional fax kit is installed, and you do not want to print while receiving data, configure the memory reception settings.

d Reference

For details on how to configure memory reception settings, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]".

d-Color MF651/551 2-7

2.2 Information

This section describes information you should know before using the User Box functions.

2.2.1 User authentication

To use this machine, some devices have been preset so that you must enter an account or user name and a password. For details on the account or user name available for using the devices, contact your administrator.

MFP authentication

Enter the user name and password, and then press either [Login] in the touch panel or the [Access] key on the control panel.

External server authentication

Enter the user name and password, and then press either [Login] in the touch panel or the [Access] key on the control panel.

Information

2-8 d-Color MF651/551

2.2

Account track authentication

Enter the account name and password, and then press either [Login] in the touch panel or the [Access] key on the control panel.

Reference

- When user authentication is enabled, the only the boxes accessible by the logged in users are

displayed. For details, refer to page 2-10.

- When "Prohibited Functions When Authentication Error" in Administrator Settings is set to Mode 2 and

a user enters an incorrect password the specified number of times, that user is locked out and can no longer use the machine. For details on how to disable Prohibit Functions When Authentication Error, contact your administrator.

- If authentication is performed with Authentication Manager, ask your server administrator about the

- When you use the optional authentication unit AU-101 for authentication, refer to the "User's Guide

[Copy Operations]" for the login procedure.

2.2.2 Restriction of box registration

Public/Personal/Group User Boxes

The User Box functions provides "Public type" User Boxes, which can be used by more than one person, "Personal type" User Boxes, which can be used only by a single person, and Group User Boxes, which can be used by the users who are logged in as members of the User Box owner account.

The following lists the limitations on those User Boxes:

- Before saving documents, create a User Box to save data.

- Up to 1,000 User Boxes can be created.

- Up to 200 documents can be saved in a single User Box.

- A total of 10,000 pages can be saved in all User Boxes.

- A total of 3,000 documents can be saved in all User Boxes.

Bulletin Board User Box

Reference

- Up to 10 Bulletin Board User Boxes can be created.

- Only one document can be saved in a single Bulletin Board User Box.

Polling TX User Box

Only one document can be saved in a single User Box.

d-Color MF651/551 2-9

2.2 Information

Relay User Box

Reference

- Up to 10 Relay User Boxes can be created.

- Only one document can be saved in a single Relay User Box.

2.2.3 Restriction of file name

Name document data to be saved.

Reference

- The names can contain up to 30 characters.

- You can edit the names after the documents have been saved.

- Press this button to specify the name when saving data. Otherwise, a predefined name is applied to the

data.

The following elements are combined to create a name. The following describes elements of an example document name "C50C_C65210102315230".

Item Description

C This character indicates the mode when the document is saved. "S" ap-

pears for documents saved in the Fax/Scan mode screen or the User Box screen. C: Copy S: Fax/Scan P: Print

50C-2 This represents the name of the device that scanned the data. The factory

default is "50C-2". You can change this name in "Device Name" in "Administrator/Machine Settings" in "Administrator Settings". Use up to 10 characters.

10102315230 This indicates the year (last two digits), month, day, hour and minute when

the data was scanned. If a series of documents are scanned at the same time (minute), serial numbers are attached to the last digits.

_0001 This indicates the page when multi-page data is scanned. This numeral

does not appear in the "Document Name" column, but is added automatically as part of the name when the file is transmitted. Consider this part for FTP or other transmission when a server has restriction regarding file names.

.TIF This is the extension for the specified data format. The characters do not

appear in the "Document Name" column, but is added automatically as part of the name when the file is transmitted.

Authentication and accessible User Boxes

2-10 d-Color MF651/551

2.3

2.3 Authentication and accessible User Boxes

When you apply user authentication and account track settings, the accessible User Boxes and the permissions change as shown in the following. Configure the user authentication and account track settings according to the desired functions.

2.3.1 When User Authentication or Account Track is not enabled

Reference

- Users can access all Public User Boxes.

- User Boxes created by users and administrators are "Public User Boxes".

2.3.2 When only user authentication is enabled

Reference

- Users can access all Public User Boxes and only Personal User Boxes that the user has created.

- The Personal User Boxes are inaccessible by other users.

- Press this button to set up a User Box administrator.

- A User Box administrator can access all Public User Boxes and all Personal User Boxes.

- If you delete authentication data by canceling user authentication settings or changing authentication

methods, all Personal User Boxes become Public User Boxes.

Creating and browsing

Public User Box

Personal User

Box of User 1

Personal User

Box of User 2

User 1

User 2

User Box administrator

Indicates browsable User Boxes.

+ 267 hidden pages

Olivetti d-Color MF551, d-Color MF651 Operation Manual

Specifications and Main Features

Frequently Asked Questions

User Manual