Olivetti d-Color MF551, d-Color MF651 Operation Manual

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BOX OPERATIONS

d-Color MF551 d-Color MF651

549307en

Page 2

PUBLICATION ISSUED BY:

Olivetti S.p.A. Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

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d-Color MF651/551 Contents-1

Table of contents

1Introduction

1.1 Welcome .......................................................................................................................................... 1-3

1.1.1 User's guides ..................................................................................................................................... 1-3

1.1.2 User's Guide ...................................................................................................................................... 1-4

1.2 Conventions used in this manual .................................................................................................. 1-5

1.2.1 Symbols used in this manual ............................................................................................................. 1-5

To use this machine safely................................................................................................................. 1-5

Procedural instruction........................................................................................................................ 1-5

Key symbols....................................................................................................................................... 1-6

1.2.2 Indication for originals and paper ...................................................................................................... 1-6

Paper size .......................................................................................................................................... 1-6

Paper indication................................................................................................................................. 1-6

1.3 To check the function you want to use......................................................................................... 1-7

Understanding "Operation Flow"....................................................................................................... 1-7

Using "Menu Tree"............................................................................................................................. 1-7

2 User Box Function Overview

2.1 User Box functions ......................................................................................................................... 2-3

2.1.1 Available User Box functions ............................................................................................................. 2-3

Saving documents ............................................................................................................................. 2-3

Using documents............................................................................................................................... 2-4

Organizing documents....................................................................................................................... 2-5

2.1.2 Configuring settings for using the User Box functions ...................................................................... 2-6

Registering a User Box ...................................................................................................................... 2-6

When using this machine as a relay device....................................................................................... 2-6

The User Box to which data is saved for memory reception............................................................. 2-6

2.2 Information ...................................................................................................................................... 2-7

2.2.1 User authentication............................................................................................................................ 2-7

MFP authentication............................................................................................................................ 2-7

External server authentication ........................................................................................................... 2-7

Account track authentication............................................................................................................. 2-8

2.2.2 Restriction of box registration............................................................................................................ 2-8

Public/Personal/Group User Boxes................................................................................................... 2-8

Bulletin Board User Box..................................................................................................................... 2-8

Polling TX User Box ........................................................................................................................... 2-8

Relay User Box .................................................................................................................................. 2-9

2.2.3 Restriction of file name ...................................................................................................................... 2-9

2.3 Authentication and accessible User Boxes................................................................................ 2-10

2.3.1 When User Authentication or Account Track is not enabled........................................................... 2-10

2.3.2 When only user authentication is enabled....................................................................................... 2-10

2.3.3 When only account track is enabled................................................................................................ 2-11

2.3.4 When user authentication and account track are enabled and synchronized................................. 2-11

2.3.5 When user authentication and account track are enabled but not synchronized ........................... 2-13

3 Control Panel/Liquid Crystal Display

3.1 Control panel ................................................................................................................................... 3-3

3.2 Touch panel ..................................................................................................................................... 3-5

3.2.1 Screen component............................................................................................................................. 3-5

Icons that appear in the touch panel ................................................................................................. 3-5

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Contents-2 d-Color MF651/551

3.2.2 Display and operation of Left panel................................................................................................... 3-6

Job List .............................................................................................................................................. 3-7

Job List - Delete................................................................................................................................. 3-7

Job List - Job Details......................................................................................................................... 3-7

User Box information ....................................................................................................................... 3-12

Use/File - Detail................................................................................................................................ 3-13

Use/File - Check Job Settings......................................................................................................... 3-13

Use/File - Check Job Settings - Destination Settings ..................................................................... 3-13

Use/File - Check Job Settings - Document Setting Contents......................................................... 3-14

Use/File - Check Job Settings - Communication Settings.............................................................. 3-14

Use/File - Check Job Settings - Check E-Mail Settings.................................................................. 3-14

Preview ............................................................................................................................................ 3-15

Preview (Print/Combine) .................................................................................................................. 3-16

Preview (Send/Bind TX) ................................................................................................................... 3-17

4 User Box Operation Flow

4.1 Saving documents in User Boxes.................................................................................................. 4-3

4.2 Printing documents from a User Box............................................................................................ 4-5

4.3 Sending documents from a User Box........................................................................................... 4-8

4.4 Saving a document in an external memory................................................................................ 4-11

4.5 Printing a document from an external memory ......................................................................... 4-13

4.6 Filing documents in a User Box................................................................................................... 4-15

4.7 Menu tree of the User Box mode ................................................................................................ 4-17

4.7.1 Save Document................................................................................................................................ 4-17

Public, Personal, or Group User Box............................................................................................... 4-17

System User Box ............................................................................................................................. 4-18

4.7.2 Use/File ............................................................................................................................................ 4-20

Print (for Public/Personal/Group User Boxes) ................................................................................. 4-20

Send (for Public/Personal/Group User Boxes) ................................................................................ 4-24

Filing Settings (for public/personal/group User Boxes) ................................................................... 4-27

Application (for Public/Personal/Group User Boxes)....................................................................... 4-28

System User Box ............................................................................................................................. 4-28

5 Accessing the User Box mode

5.1 Accessing the User Box mode ...................................................................................................... 5-3

5.2 User Box Operation Menu.............................................................................................................. 5-4

5.2.1 Save Document.................................................................................................................................. 5-4

5.2.2 Use/File .............................................................................................................................................. 5-4

6 Save Document

6.1 Save Document Overview .............................................................................................................. 6-3

6.1.1 Functions ........................................................................................................................................... 6-3

Public/Personal/Group User Boxes................................................................................................... 6-3

Annotation User Box.......................................................................................................................... 6-3

External Memory................................................................................................................................ 6-3

6.1.2 Initial Window of Save Document...................................................................................................... 6-3

Public/Personal/Group User Boxes................................................................................................... 6-3

System User Box ............................................................................................................................... 6-4

6.1.3 Save Document window.................................................................................................................... 6-4

6.2 Scan Settings .................................................................................................................................. 6-5

6.2.1 Basic - Original Type.......................................................................................................................... 6-5

6.2.2 Basic - Simplex/Duplex ..................................................................................................................... 6-6

6.2.3 Basic - Resolution.............................................................................................................................. 6-6

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d-Color MF651/551 Contents-3

6.2.4 Basic - File Type ................................................................................................................................ 6-7

File Type............................................................................................................................................. 6-7

Scan Setting....................................................................................................................................... 6-8

Encryption.......................................................................................................................................... 6-8

Encryption - Detail Settings ............................................................................................................... 6-9

6.2.5 Basic - Density................................................................................................................................. 6-10

6.2.6 Basic - Color .................................................................................................................................... 6-11

6.2.7 Scan Size ......................................................................................................................................... 6-12

Standard size ................................................................................................................................... 6-12

Custom Size..................................................................................................................................... 6-12

Photo Size........................................................................................................................................ 6-12

6.2.8 Image Adjustment............................................................................................................................ 6-12

Background Removal ...................................................................................................................... 6-13

Sharpness ........................................................................................................................................ 6-13

6.2.9 Application - Frame Erase ............................................................................................................... 6-14

6.2.10 Application - Book Copy.................................................................................................................. 6-14

Book copy method .......................................................................................................................... 6-14

Book Erase - Frame Erase............................................................................................................... 6-15

Book Erase - Center Erase .............................................................................................................. 6-15

Binding Position............................................................................................................................... 6-16

6.2.11 Separate Scan ................................................................................................................................. 6-16

6.3 Original Settings............................................................................................................................ 6-17

6.3.1 Special Original................................................................................................................................ 6-17

6.3.2 Direction Settings - Original Direction ............................................................................................. 6-17

6.3.3 Direction Settings - Binding Position............................................................................................... 6-18

6.3.4 Despeckle ........................................................................................................................................ 6-18

7 Use/File

7.1 Overview of the Use/File operations............................................................................................. 7-3

7.1.1 Functions of Use/File ......................................................................................................................... 7-3

Printing a document........................................................................................................................... 7-3

Sending.............................................................................................................................................. 7-3

Filing................................................................................................................................................... 7-3

Application settings ........................................................................................................................... 7-3

7.1.2 Detail of the Use Document screen................................................................................................... 7-4

7.1.3 If a password is specified for a User Box .......................................................................................... 7-5

7.2 Print .................................................................................................................................................. 7-6

7.2.1 Overview of the Print tab ................................................................................................................... 7-6

Description of the Print tab................................................................................................................ 7-6

Print.................................................................................................................................................... 7-7

Combine............................................................................................................................................. 7-7

7.2.2 Print.................................................................................................................................................... 7-8

7.2.3 Combine............................................................................................................................................. 7-9

Document Order ................................................................................................................................ 7-9

Configurable items to combine and print documents ....................................................................... 7-9

7.3 Print - Basic (Public, Personal, or Group User Box) .................................................................. 7-10

7.3.1 Copies.............................................................................................................................................. 7-10

7.3.2 1-Sided/2-Sided............................................................................................................................... 7-10

7.3.3 Color ................................................................................................................................................ 7-11

7.3.4 Finishing........................................................................................................................................... 7-11

Sort/Group ....................................................................................................................................... 7-12

Offset ............................................................................................................................................... 7-12

Staple............................................................................................................................................... 7-12

Staple - Position Setting.................................................................................................................. 7-12

Punch............................................................................................................................................... 7-12

Punch - Position Setting.................................................................................................................. 7-13

Fold/Bind.......................................................................................................................................... 7-13

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Contents-4 d-Color MF651/551

7.3.5 Combine........................................................................................................................................... 7-14

7.3.6 Zoom................................................................................................................................................ 7-15

7.3.7 Continuous Print .............................................................................................................................. 7-16

7.4 Print - Application (Public, Personal, or Group User Box) ........................................................ 7-17

7.4.1 Page Margin..................................................................................................................................... 7-17

Page Margin..................................................................................................................................... 7-17

Image Shift....................................................................................................................................... 7-17

Image Shift - Change Back Shift ..................................................................................................... 7-18

7.4.2 Sheet/Cover/Chapter Insert............................................................................................................. 7-18

7.4.3 Sheet/Cover/Chapter Insert - Cover Sheet...................................................................................... 7-18

7.4.4 Sheet/Cover/Chapter Insert - Insert Sheet ...................................................................................... 7-20

7.4.5 Sheet/Cover/Chapter Insert - Chapters........................................................................................... 7-21

7.4.6 Stamp/Composition......................................................................................................................... 7-22

7.4.7 Stamp/Composition - Date/Time..................................................................................................... 7-22

7.4.8 Stamp/Composition - Page Number ............................................................................................... 7-23

Setting items.................................................................................................................................... 7-23

Insert Sheet Setting ......................................................................................................................... 7-24

7.4.9 Stamp/Composition - Stamp........................................................................................................... 7-25

7.4.10 Stamp/Composition - Copy Protect................................................................................................ 7-26

Copy Protect Type........................................................................................................................... 7-27

Detail Settings.................................................................................................................................. 7-27

Position ............................................................................................................................................ 7-27

7.4.11 Stamp/Composition - Stamp Repeat .............................................................................................. 7-28

Stamp Repeat Type......................................................................................................................... 7-28

Detail Settings.................................................................................................................................. 7-29

Position ............................................................................................................................................ 7-29

7.4.12 Stamp/Composition - Header/Footer .............................................................................................. 7-29

Check/Change Temporarily ............................................................................................................. 7-30

7.4.13 Stamp/Composition - Registered Overlay....................................................................................... 7-31

Setting items.................................................................................................................................... 7-31

Overlay Setting................................................................................................................................. 7-32

7.5 Send ............................................................................................................................................... 7-33

7.5.1 Overview of the Transmission Settings............................................................................................ 7-33

Description of the Send tab............................................................................................................. 7-33

Send................................................................................................................................................. 7-34

Bind TX............................................................................................................................................. 7-34

7.5.2 Transmission Settings...................................................................................................................... 7-35

7.5.3 Combine........................................................................................................................................... 7-36

Document Order .............................................................................................................................. 7-36

7.6 Send (Public, Personal, or Group User Box)............................................................................... 7-37

7.6.1 Address Book - Search.................................................................................................................... 7-37

Address Type................................................................................................................................... 7-37

Index ................................................................................................................................................ 7-38

Detail Search.................................................................................................................................... 7-38

Detail Search - Search options........................................................................................................ 7-39

7.6.2 Direct Input ...................................................................................................................................... 7-39

7.6.3 Direct Input - Fax ............................................................................................................................. 7-40

7.6.4 Direct Input - E-mail......................................................................................................................... 7-40

7.6.5 Direct Input - Internet Fax................................................................................................................ 7-41

Receiver RX Ability........................................................................................................................... 7-41

7.6.6 Direct Input - IP Address Fax........................................................................................................... 7-42

7.6.7 Direct Input - PC (SMB) ...................................................................................................

................ 7-42

Host Name ....................................................................................................................................... 7-42

File Path ........................................................................................................................................... 7-42

User Name ....................................................................................................................................... 7-42

Password ......................................................................................................................................... 7-42

Reference......................................................................................................................................... 7-43

Next Destination............................................................................................................................... 7-43

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d-Color MF651/551 Contents-5

7.6.8 Direct Input - FTP............................................................................................................................. 7-44

Host Name ....................................................................................................................................... 7-44

File Path ........................................................................................................................................... 7-44

User Name ....................................................................................................................................... 7-44

Password ......................................................................................................................................... 7-44

Detail Settings.................................................................................................................................. 7-44

Next Destination............................................................................................................................... 7-44

7.6.9 Direct Input - WebDAV..................................................................................................................... 7-45

Host Name ....................................................................................................................................... 7-45

File Path ........................................................................................................................................... 7-45

User Name ....................................................................................................................................... 7-45

Password ......................................................................................................................................... 7-45

Detail Settings.................................................................................................................................. 7-45

Next Destination............................................................................................................................... 7-45

7.6.10 Job History....................................................................................................................................... 7-46

7.6.11 Address Search................................................................................................................................ 7-46

7.6.12 LDAP Search - Search..................................................................................................................... 7-47

7.6.13 LDAP Search - Advanced Search.................................................................................................... 7-47

Name................................................................................................................................................ 7-47

E-mail Addr. ..................................................................................................................................... 7-47

Fax Number ..................................................................................................................................... 7-47

Last Name........................................................................................................................................ 7-47

First Name........................................................................................................................................ 7-47

City................................................................................................................................................... 7-47

Company Name ............................................................................................................................... 7-48

Department ...................................................................................................................................... 7-48

OR/AND/STARTS WITH/ENDS WITH.............................................................................................. 7-48

7.6.14 Overview of the Document Settings ................................................................................................ 7-48

7.6.15 Document Settings - Resolution...................................................................................................... 7-48

7.6.16 Document Settings - File Type ........................................................................................................ 7-49

File Type........................................................................................................................................... 7-49

Scan Setting..................................................................................................................................... 7-49

Encryption........................................................................................................................................ 7-50

Encryption - Detail Settings ............................................................................................................. 7-50

Stamp Composition......................................................................................................................... 7-52

7.6.17 Document Settings - Color .............................................................................................................. 7-52

7.6.18 Overview of the Communication Settings ....................................................................................... 7-53

7.6.19 Communication Settings - Line Setting ........................................................................................... 7-53

Description of Line Settings............................................................................................................. 7-53

Overseas TX..................................................................................................................................... 7-53

ECM OFF ......................................................................................................................................... 7-54

V.34 OFF .......................................................................................................................................... 7-54

Check Dest. & Send......................................................................................................................... 7-54

Select Line ....................................................................................................................................... 7-54

7.6.20 Communication Settings - E-Mail Settings...................................................................................... 7-55

E-mail Settings................................................................................................................................. 7-55

Document Name.............................................................................................................................. 7-55

Subject............................................................................................................................................. 7-55

From................................................................................................................................................. 7-56

Body................................................................................................................................................. 7-56

7.6.21 Communication Settings - URL Notification Setting ....................................................................... 7-57

URL Notification............................................................................................................................... 7-57

Detail Search.................................................................................................................................... 7-57

Direct Input ...................................................................................................................................... 7-57

7.6.22 Communication Settings - Communication Method Settings......................................................... 7-58

Timer transmission (Timer TX).......................................................................................................... 7-58

Password transmission (Password TX)............................................................................................ 7-59

F-Code transmission (F-Code TX) ................................................................................................... 7-59

7.6.23 Communication Settings - E-mail Encryption.................................................................................. 7-60

7.6.24 Communication Settings - Digital Signature.................................................................................... 7-60

7.6.25 Communication Settings - Fax Header Settings ............................................................................. 7-60

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Contents-6 d-Color MF651/551

7.6.26 Overview of the Application settings ............................................................................................... 7-61

7.6.27 Application - Stamp/Composition - Date/Time ............................................................................... 7-61

7.6.28 Application - Stamp/Composition - Page Number.......................................................................... 7-61

7.6.29 Application - Stamp/Composition - Stamp ..................................................................................... 7-61

7.6.30 Application - Stamp/Composition - Header/Footer......................................................................... 7-61

7.6.31 Application - Send & Print................................................................................................................ 7-62

7.7 Filing Settings (Public, Personal, or Group User Boxes)........................................................... 7-63

7.7.1 Overview of the Filing Settings ........................................................................................................ 7-63

Description of the Filing Settings tab............................................................................................... 7-63

7.7.2 Deleting documents......................................................................................................................... 7-64

7.7.3 Edit Name ........................................................................................................................................ 7-64

7.7.4 Moving documents .......................................................................................................................... 7-64

7.7.5 Copy................................................................................................................................................. 7-65

7.7.6 Document Details............................................................................................................................. 7-65

Displaying detailed information........................................................................................................ 7-65

Preview ............................................................................................................................................ 7-66

7.8 Application..................................................................................................................................... 7-67

7.8.1 Overview of the Application settings ............................................................................................... 7-67

Description of the Application tab ................................................................................................... 7-67

7.8.2 Edit Document ................................................................................................................................. 7-68

Edit Document - Delete Page .......................................................................................................... 7-68

Edit Document - Rotate Page.......................................................................................................... 7-69

Edit Document - Move Page............................................................................................................ 7-71

Preview/Set Range .......................................................................................................................... 7-73

Preview/Specify by Input................................................................................................................. 7-74

7.8.3 Register Overlay............................................................................................................................... 7-75

Register Overlay - New.................................................................................................................... 7-76

Register Overlay - Overwrite............................................................................................................ 7-77

Detail Settings.................................................................................................................................. 7-78

7.9 Bulletin Board User Box (System User Box)............................................................................... 7-79

7.9.1 Overview of the Bulletin Board User Boxes..................................................................................... 7-79

7.9.2 Bulletin Board User Box screen....................................................................................................... 7-79

7.9.3 Printing a document in a Bulletin Board User Box .......................................................................... 7-79

7.9.4 Deleting a document in the Bulletin Board User Box ...................................................................... 7-79

7.10 Polling TX User Box (System User Box)...................................................................................... 7-80

7.10.1 Overview of the Polling Transmission User Boxes .......................................................................... 7-80

7.10.2 Printing a document in the Polling TX User Box.............................................................................. 7-80

7.10.3 Deleting a document in the Polling TX User Box............................................................................. 7-80

7.11 Secure Print User Box (System User Box).................................................................................. 7-81

7.11.1 Overview of the Secure Print User Box ........................................................................................... 7-81

7.11.2 Authentication procedure 1 ............................................................................................................. 7-81

7.11.3 Authentication procedure 2 ............................................................................................................. 7-81

7.11.4 Print - Printing.................................................................................................................................. 7-82

Copies.............................................................................................................................................. 7-82

Print.................................................................................................................................................. 7-82

Color ................................................................................................................................................ 7-82

Finishing........................................................................................................................................... 7-82

Combine........................................................................................................................................... 7-82

Zoom................................................................................................................................................ 7-82

Page Margin..................................................................................................................................... 7-82

Sheet/Cover/Chapter Insert............................................................................................................. 7-82

Stamp/Composition..............................................................................................................

........... 7-82

7.11.5 Filing Settings .................................................................................................................................. 7-83

7.12 Memory RX User Box (System User Box)................................................................................... 7-84

7.12.1 Overview of the Memory RX User Box ............................................................................................ 7-84

7.12.2 Print.................................................................................................................................................. 7-84

7.12.3 Filing Settings .................................................................................................................................. 7-84

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d-Color MF651/551 Contents-7

7.13 Annotation User Box (System User Box) .................................................................................... 7-85

7.13.1 Overview of the Annotation User Box.............................................................................................. 7-85

7.13.2 Print - Basic ..................................................................................................................................... 7-85

7.13.3 Print - Page Margin.......................................................................................................................... 7-85

7.13.4 Print - Sheet/Cover/Chapter Insert - Cover Sheet........................................................................... 7-85

7.13.5 Print - Sheet/Cover/Chapter Insert - Insert Sheet ........................................................................... 7-86

7.13.6 Print - Sheet/Cover/Chapter Insert - Chapters................................................................................ 7-86

7.13.7 Print - Stamp/Composition - Date/Time.......................................................................................... 7-86

7.13.8 Print - Stamp/Composition - Page Number .................................................................................... 7-86

7.13.9 Print - Stamp/Composition - Stamp................................................................................................ 7-86

7.13.10 Print - Stamp/Composition - Copy Protect ..................................................................................... 7-86

7.13.11 Print - Stamp/Composition - Stamp Repeat ................................................................................... 7-86

7.13.12 Print - Stamp/Composition - Registered Overlay............................................................................ 7-86

7.13.13 Description of the Send tab............................................................................................................. 7-86

7.13.14 Send - Address Book - Search........................................................................................................ 7-86

7.13.15 Send - Direct Input - Fax ................................................................................................................. 7-86

7.13.16 Send - Direct Input - E-mail............................................................................................................. 7-86

7.13.17 Send - Direct Input - Internet Fax.................................................................................................... 7-86

7.13.18 Send - Direct Input - IP Address Fax............................................................................................... 7-86

7.13.19 Send - Direct Input - PC (SMB)........................................................................................................ 7-87

7.13.20 Send - Direct Input - FTP................................................................................................................. 7-87

7.13.21 Send - Direct Input - WebDAV......................................................................................................... 7-87

7.13.22 Send - Job History........................................................................................................................... 7-87

7.13.23 Send - LDAP Search - Search......................................................................................................... 7-87

7.13.24 Send - LDAP Search - Advanced Search........................................................................................ 7-87

7.13.25 Send - Document Settings - Resolution .......................................................................................... 7-87

7.13.26 Send - Document Settings - File Type............................................................................................. 7-87

7.13.27 Send - Document Settings - Color .................................................................................................. 7-87

7.13.28 Send - Communication Settings - Line Settings ............................................................................. 7-87

7.13.29 Send - Communication Settings - E-mail Settings.......................................................................... 7-87

7.13.30 Send - Communication Settings - URL Notification Setting............................................................ 7-87

7.13.31 Send - Communication Settings - Communication Method Settings ............................................. 7-87

7.13.32 Send - Communication Settings - E-mail Encryption...................................................................... 7-87

7.13.33 Send - Communication Settings - Digital Signature........................................................................ 7-88

7.13.34 Send - Communication Settings - Fax Header Settings.................................................................. 7-88

7.13.35 Send - Application - Stamp/Composition - Date/Time.................................................................... 7-88

7.13.36 Send - Application - Stamp/Composition - Page Number .............................................................. 7-88

7.13.37 Send - Application - Stamp/Composition - Stamp.......................................................................... 7-88

7.13.38 Send - Application - Send & Print.................................................................................................... 7-88

7.13.39 Send - Application - Stamp Element ............................................................................................... 7-88

Secondary Field ............................................................................................................................... 7-88

Date/Time......................................................................................................................................... 7-88

Density ............................................................................................................................................. 7-89

Number Type ................................................................................................................................... 7-89

Print Position.................................................................................................................................... 7-89

7.13.40 Filing Settings .................................................................................................................................. 7-90

7.13.41 Application - Register Overlay......................................................................................................... 7-90

7.14 Fax Retransmit User Box (System User Box)............................................................................. 7-91

7.14.1 Overview of the Fax Retransmit User Box....................................................................................... 7-91

7.14.2 Print - Proof Print ............................................................................................................................. 7-91

7.14.3 Send - Fax........................................................................................................................................ 7-91

7.14.4 Filing Settings - Delete..................................................................................................................... 7-92

7.15 Password Encrypted PDF User Box (System User Box) ........................................................... 7-93

7.15.1 Overview of the Password Encrypted PDF User Box...................................................................... 7-93

7.15.2 Print - Print....................................................................................................................................... 7-93

7.15.3 Filing Settings - Delete..................................................................................................................... 7-93

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Contents-8 d-Color MF651/551

7.16 ID & Print User Box (System User Box)....................................................................................... 7-94

7.16.1 Overview of the ID & Print User Box................................................................................................ 7-94

Viewing documents.......................................................................................................................... 7-94

7.16.2 Print - Print....................................................................................................................................... 7-95

7.16.3 Filing Settings - Delete..................................................................................................................... 7-95

7.17 External Memory (System User Box) .......................................................................................... 7-96

7.17.1 External memory device .................................................................................................................. 7-96

Supported external memory devices............................................................................................... 7-96

Connecting the external memory device......................................................................................... 7-96

7.17.2 External memory screen .................................................................................................................. 7-96

Entering a file path ........................................................................................................................... 7-97

Selecting a file.................................................................................................................................. 7-97

Printing encrypted PDF data............................................................................................................ 7-97

Moving to the parent folder.............................................................................................................. 7-97

Opening a folder .............................................................................................................................. 7-97

Print.................................................................................................................................................. 7-97

Document Details............................................................................................................................. 7-97

7.17.3 Print - Basic ..................................................................................................................................... 7-98

Copies.............................................................................................................................................. 7-98

Color ................................................................................................................................................ 7-98

Print.................................................................................................................................................. 7-98

Binding Position............................................................................................................................... 7-98

Finishing........................................................................................................................................... 7-98

Paper................................................................................................................................................ 7-98

7.17.4 Print- Application ............................................................................................................................. 7-99

Stamp/Composition - Date/Time..................................................................................................... 7-99

Stamp/Composition - Page Number ............................................................................................... 7-99

Stamp/Composition - Stamp........................................................................................................... 7-99

Stamp/Composition - Copy Protect................................................................................................ 7-99

Stamp/Composition - Stamp Repeat .............................................................................................. 7-99

8 User Box Settings

8.1 Menu tree of User Box Settings..................................................................................................... 8-3

8.1.1 User mode ......................................................................................................................................... 8-3

8.1.2 Administrator Settings ....................................................................................................................... 8-4

8.2 User mode settings......................................................................................................................... 8-6

8.2.1 Creating a User Box........................................................................................................................... 8-6

Public, Personal, or Group User Box................................................................................................. 8-6

Delete Empty User Box(es) (Administrator Settings) ......................................................................... 8-7

Bulletin Board User Box..................................................................................................................... 8-8

Relay User Box .................................................................................................................................. 8-9

8.2.2 Custom Display Settings - User Box Setting................................................................................... 8-10

Default Tab....................................................................................................................................... 8-10

Shortcut key..................................................................................................................................... 8-10

8.3 Administrator Settings.................................................................................................................. 8-11

8.3.1 User Box permissions...................................................................................................................... 8-11

User types........................................................................................................................................ 8-11

Public User Box and Personal or Group User Box.......................................................................... 8-11

8.3.2 Creating a User Box......................................................................................................................... 8-12

8.3.3 Creating Public, Personal, or Group User Box ................................................................................ 8-12

8.3.4 Creating Bulletin Board User Box.................................................................................................... 8-12

8.3.5 Creating Relay User Box.................................................................................................................. 8-12

8.3.6 Creating Annotation User Box......................................................................................................... 8-13

8.3.7 Maximum Number of User Boxes.................................................................................................... 8-15

Public, Personal, or Group User Box............................................................................................... 8-15

Max. No. Of Use Boxes ................................................................................................................... 8-15

Maximum Number of User Boxes.................................................................................................... 8-15

Page 11

d-Color MF651/551 Contents-9

8.3.8 User Box Setting.............................................................................................................................. 8-16

Delete Unused User Box.................................................................................................................. 8-16

Delete Secure Print Documents....................................................................................................... 8-16

Auto Delete Secure Document ........................................................................................................ 8-17

Encrypted PDF Delete Time............................................................................................................. 8-17

ID & Print Delete Time...................................................................................................................... 8-18

Document Hold Setting.................................................................................................................... 8-18

External Memory Function Settings................................................................................................. 8-19

Allow/Restrict User Box................................................................................................................... 8-19

ID & Print Delete after Print Setting.................................................................................................. 8-20

Document Delete Time Setting........................................................................................................ 8-20

ID & Print Settings............................................................................................................................ 8-21

8.3.9 User Box Administrator Setting ....................................................................................................... 8-22

Setting User Box administrator........................................................................................................ 8-22

Logging in to this machine as the User Box administrator.............................................................. 8-22

Administrator's available functions.................................................................................................. 8-22

8.3.10 Security Details................................................................................................................................ 8-23

Security Print Only ........................................................................................................................... 8-23

8.3.11 HDD Settings ................................................................................................................................... 8-23

Check HDD Capacity....................................................................................................................... 8-23

Overwrite Temporary Data............................................................................................................... 8-24

Overwrite All Data ............................................................................................................................ 8-25

HDD Lock Password........................................................................................................................ 8-26

Format HDD ..................................................................................................................................... 8-27

HDD Encryption Setting................................................................................................................... 8-27

8.3.12 Stamp Settings ................................................................................................................................ 8-28

Apply Stamps................................................................................................................................... 8-28

9 Web Connection

9.1 Using Web Connection................................................................................................................... 9-3

9.1.1 Operating environment ...................................................................................................................... 9-3

9.1.2 Accessing Web Connection............................................................................................................... 9-3

9.1.3 Web browser cache ........................................................................................................................... 9-4

For Internet Explorer .......................................................................................................................... 9-4

For Netscape Navigator..................................................................................................................... 9-4

For Mozilla Firefox.............................................................................................................................. 9-4

9.2 Login and logout ............................................................................................................................. 9-5

9.2.1 Login and logout flows....................................................................................................................... 9-5

When user authentication or account track is not enabled ............................................................... 9-5

When User Authentication or Account Track is enabled................................................................... 9-7

9.2.2 Logout................................................................................................................................................ 9-9

9.2.3 Login .................................................................................................................................................. 9-9

Login options ..................................................................................................................................... 9-9

Logging in as a public user.............................................................................................................. 9-10

Logging in as a registered user........................................................................................................ 9-11

Logging in to administrator mode.................................................................................................... 9-12

Logging in as a User Box administrator........................................................................................... 9-13

9.3 Page Configuration....................................................................................................................... 9-14

9.4 User Mode Overview .................................................................................................................... 9-16

9.4.1 Information....................................................................................................................................... 9-16

9.4.2 Job ................................................................................................................................................... 9-17

9.4.3 User Boxes....................................................................................................................................... 9-18

9.4.4 Direct Print ....................................................................................................................................... 9-19

9.4.5 Store Address .................................................................................................................................. 9-20

9.4.6 Customize ........................................................................................................................................ 9-21

9.5 Handling a document in a User Box............................................................................................ 9-22

9.5.1 Listing the documents saved in a User Box .................................................................................... 9-22

Open User Box ................................................................................................................................ 9-22

File List............................................................................................................................................. 9-23

Page 12

Contents-10 d-Color MF651/551

9.5.2 Printing a document......................................................................................................................... 9-24

9.5.3 Sending a document to another machine........................................................................................ 9-28

9.5.4 Downloading document data to your computer.............................................................................. 9-31

9.5.5 Moving or copying a document to another User Box...................................................................... 9-34

9.5.6 Deleting a document........................................................................................................................ 9-36

9.6 Administrator Mode Overview ..................................................................................................... 9-38

9.6.1 Maintenance .................................................................................................................................... 9-38

9.6.2 System Settings............................................................................................................................... 9-39

9.6.3 Security ............................................................................................................................................ 9-40

9.6.4 User Authentication/Account Track................................................................................................. 9-41

9.6.5 Network............................................................................................................................................ 9-42

9.6.6 User Boxes....................................................................................................................................... 9-44

9.6.7 Printer Settings ................................................................................................................................ 9-45

9.6.8 Store Address .................................................................................................................................. 9-46

9.6.9 Fax Settings ..................................................................................................................................... 9-47

10 Appendix

10.1 Error message list......................................................................................................................... 10-3

10.2 Glossary ......................................................................................................................................... 10-4

11 Index

11.1 Index by item ................................................................................................................................. 11-3

11.2 Index by button.............................................................................................................................. 11-6

Page 13

Introduction

Page 14

Page 15

d-Color MF651/551 1-3

1.1 Welcome

1Introduction

1.1 Welcome

Thank you for purchasing this machine.

This User's Guide describes the functions, operating instructions, precautions for correct operation, and simple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product and use it effectively, please read this User's Guide as necessary.

1.1.1 User's guides

Printed manual Overview

Quick Guide [Copy/Print/Fax/Scan/Box Operations]

This manual describes operating procedures and the functions that are most frequently used in order to enable you to begin using this machine immediately. This manual also contains notes and precautions that should be followed to ensure safe usage of this machine. Please be sure to read this manual before using this machine.

User's guide DVD manuals Overview

Copy Operations This manual describes details on copy mode operations

and the settings of this machine.

• Specifications of originals and copy paper

• Copy function

• Maintaining this machine

• Troubleshooting

Enlarge Display Operations This manual describes details on operating procedures

of enlarge display mode.

• Copy function

• Scanning function

• G3 fax function

• Network fax function

Print Operations This manual describes details on printer functions.

• Printer function

• Configuring the printer driver

Box Operations This manual describes details on the boxed functions us-

ing the hard disk.

• Saving data in User Boxes

• Retrieving data from User Boxes

• Transferring and printing data from User Boxes

Network Scan/Fax/Network Fax Operations This manual describes details on transmitting scanned

data.

• E-Mail, FTP, PC (SMB), User Box, WebDAV, Web Services

•G3 fax

• IP Address Fax, Internet Fax

Fax Driver Operations This manual describes details on the fax driver function

that transmits faxes directly from a computer.

•PC-FAX

Network Administrator This manual describes details on setting methods for

each function using the network connection.

•Network settings

• Settings using Web Connection

Page 16

Welcome

1-4 d-Color MF651/551

1.1

1.1.2 User's Guide

This User's Guide is intended for a wide range of users ranging from those using this machine for the first time to administrators.

It describes basic operations, functions that enable more convenient operations, simple troubleshooting operations, and various setting methods of this machine.

Note that basic technical knowledge about the product is required to enable users to perform maintenance work or troubleshooting operations. Limit your troubleshooting operations to the areas explained in this manual.

Should you experience any problems, please contact our service engineer.

Advanced Function Operations This manual describes details on functions that become

available by registering the optional license kit.

• Web browser function

•Image panel

• PDF processing function

• My panel and My address function

User's guide DVD manuals Overview

Page 17

d-Color MF651/551 1-5

1.2 Conventions used in this manual

1.2.1 Symbols used in this manual

Symbols are used in this manual to express various types of information.

The following describes each symbol related to correct and safe usage of this machine.

To use this machine safely

7 WARNING

This symbol indicates that a failure to heed the instructions may lead to death or serious injury.

- Follow the instructions to avoid the risk of death or serious injury.

7 CAUTION

This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury or damage to property.

- Follow the instructions to avoid injury or damage to property.

NOTICE

This symbol indicates a risk that may result in damage to this machine or originals. Follow the instructions to avoid injury or damage to property.

Procedural instruction

0 This check mark indicates an option that is required in order to use conditions or functions that are

prerequisite for a procedure.

1 This format number "1" represents the first step.

2 This format number represents the order of serial steps.

% This symbol indicates a supplementary explanation of a

procedural instruction.

% This symbol indicates transition of the control panel to access a desired menu item.

This symbol indicates a desired page.

A procedural

operation is

illustrated.

Page 18

Conventions used in this manual

1-6 d-Color MF651/551

1.2

d Reference

This symbol indicates a reference.

View the reference as required.

Key symbols

[ ] This symbol represents a key name on the control panel, touch panel or the computer screen, or power switch, etc.

1.2.2 Indication for originals and paper

Paper size

The following explains the indication for originals and paper described in this manual. When indicating the original or paper size, the Y side represents the width and the X side the length.

Paper indication

w indicates the paper size with the length (X) being longer than the width (Y).

v indicates the paper size with the length (X) being shorter than the width (Y).

Page 19

d-Color MF651/551 1-7

1.3 To check the function you want to use

This manual contains details on setting up the functions.

Understanding "Operation Flow"

This manual provides a chapter "User Box Operation Flow" that describes how to use the major functions of this machine. The flow charts in the chapter will help you understand the general flow of operations such as saving and printing data. Clicking the link in the flow chart takes you to the relevant function setting pages where you can see more detail.

Using "Menu Tree"

Various functions can be configured for this machine. For information on what button to select to find specific setting items and the list of items that can be configured, refer to the "Menu tree" pages. In the menu tree pages, there is a hierarchy of functions under each button. Clicking the link in the menu tree takes you to the relevant function setting pages where you can see more details.

Page 20

To check the function you want to use

1-8 d-Color MF651/551

1.3

Page 21

User Box Function Overview

Page 22

Page 23

d-Color MF651/551 2-3

2.1 User Box functions

2 User Box Function Overview

2.1 User Box functions

The User Box functions allow you to save document data to the machine's internal hard disk and later print them. Documents that can be saved are data scanned for copying and saved scan data. To save data to a box, create the box, and then save the data to the specified box. The saved data can be printed, sent by Email, transferred via FTP, or sent to a computer as may be necessary. Using the User Box functions enables you to save the effort involved in scanning originals repeatedly or saving data to each computer.

2.1.1 Available User Box functions

Saving documents

Data can be saved to the following boxes.

*1. For details on how to send documents for print job from a computer and save them in the User Box, refer to the "User's Guide [Print Operations]".

User Box Description Reference

Public/Personal/Group User Boxes (*1)

Save a document copied or scanned using this machine. You can also save a document that was print-instructed through a computer connected to a network. Some User Authentication or Account Track settings restrict users who can use User Boxes such as the Personal or Group User Box.

p. 6-3

Annotation User Box Save document data to be printed and sent with an image

of the date/time or an annotation number to documents saved in Scan mode.

p. 6-3

External Memory This item appears when an external memory device is in-

stalled. You can save all scanned documents directly in an external memory connected to this machine.

p. 6-3

Original Fax Computer FTP server, etc.

External memory

Page 24

User Box functions

2-4 d-Color MF651/551

2.1

Using documents

Use the document data saved in boxes. Depending on the box, you can use the data as follows:

*1 For details on how to send documents for print job from a computer and save them in the User Box, refer to the "User's Guide [Print Operations]".

*2 For details on polling transmission, polling reception, memory reception, and file retransmission, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]".

*3 For details on how to save documents to the Secure Print User Box, refer to the "User's Guide [Print Operations]".

*4 For print instruction of an encrypted PDF, see Direct Print manual or the help on direct print of Web Connection.

User Box Description Reference

Public/Personal/Group User Boxes (*1)

Print and send saved documents. You can also select multiple documents for printing/transmission. Some User Authentication or Account Track settings restrict users who can use User Boxes such as the Personal or Group User Box.

p. 7-10

Bulletin Board User Box This item appears when the optional fax kit is installed. You

can print a document saved in the Bulletin Board User Box.

p. 7-79

Polling TX User Box (*2) This item appears when the optional fax kit is installed. You

can print documents sent via polling.

p. 7-80

Secure Print User Box (*3)

Print saved documents. Enter an ID and password for printing.

p. 7-81

Memory RX User Box (*2) This item appears when the optional fax kit is installed. You

can confirm and print the fax document received though the memory RX setting.

p. 7-84

Annotation User Box Print or transmit document data saved in Scan mode with

an image of the date/time or an annotation number.

p. 7-85

Fax Retransmit User Box (*2)

This item appears when the optional fax kit is installed. With this User Box, you can resend a saved document or print it for confirmation.

p. 7-91

Password Encrypted PDF User Box (*4)

Print saved documents. Encrypted PDF files saved in an external memory and sent for print jobs are also saved in this box. The predefined password is required for printing.

p. 7-93

ID & Print User Box This item appears when user authentication settings are

configured. You can log in as a user and print a document sent for print jobs from the printer driver.

p. 7-94

External Memory This item appears when an external memory device is in-

stalled. You can print documents saved in an external memory connected to this machine.

p. 7-96

Page 25

d-Color MF651/551 2-5

2.1 User Box functions

Organizing documents

Organize documents by renaming the saved document, changing the boxes where they are saved, or duplicating or deleting them.

Fax Computer FTP server, etc.

E-mail, etc.

Printing out

External memory

User Box Delete Edit Name Move Copy Docu-

ment Details

Public/Personal/Group User Boxes

ooooo

Bulletin Board User Box oeeee

Polling TX User Box oeeee

Secure Print User Box ooeeo

Memory RX User Box ooeeo

Annotation User Box ooeeo

Fax Retransmit User Box oeeee

Password Encrypted PDF User Box

eeeee

ID & Print User Box eeeee

External Memory eeeee

Page 26

User Box functions

2-6 d-Color MF651/551

2.1

2.1.2 Configuring settings for using the User Box functions

Before using the User Box functions, the following settings should be configured.

Registering a User Box

Save the User Box where documents will be registered. Configure boxes by using the machine's touch panel or by using Web Connection from a Web browser on a computer on the network.

Reference

- The following User Boxes are configurable. – Public/Personal/Group User Boxes(p. 8-6)

– Bulletin Board User Box (when using the bulletin board function) (p. 8-8) – Annotation User Box (p. 8-13)

When using this machine as a relay device

If the optional fax kit is installed, and you want to use this machine for relaying fax transmission, create a Relay User Box for saving documents temporarily before they are relayed.(p. 8-9)

To create a Relay User Box, specify in advance the group containing fax numbers of relay destinations.

The User Box to which data is saved for memory reception

If the optional fax kit is installed, and you do not want to print while receiving data, configure the memory reception settings.

d Reference

For details on how to configure memory reception settings, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]".

Page 27

d-Color MF651/551 2-7

2.2 Information

This section describes information you should know before using the User Box functions.

2.2.1 User authentication

To use this machine, some devices have been preset so that you must enter an account or user name and a password. For details on the account or user name available for using the devices, contact your administrator.

MFP authentication

Enter the user name and password, and then press either [Login] in the touch panel or the [Access] key on the control panel.

External server authentication

Enter the user name and password, and then press either [Login] in the touch panel or the [Access] key on the control panel.

Page 28

Information

2-8 d-Color MF651/551

2.2

Account track authentication

Enter the account name and password, and then press either [Login] in the touch panel or the [Access] key on the control panel.

Reference

- When user authentication is enabled, the only the boxes accessible by the logged in users are

displayed. For details, refer to page 2-10.

- When "Prohibited Functions When Authentication Error" in Administrator Settings is set to Mode 2 and

a user enters an incorrect password the specified number of times, that user is locked out and can no longer use the machine. For details on how to disable Prohibit Functions When Authentication Error, contact your administrator.

- If authentication is performed with Authentication Manager, ask your server administrator about the

- When you use the optional authentication unit AU-101 for authentication, refer to the "User's Guide

[Copy Operations]" for the login procedure.

2.2.2 Restriction of box registration

Public/Personal/Group User Boxes

The User Box functions provides "Public type" User Boxes, which can be used by more than one person, "Personal type" User Boxes, which can be used only by a single person, and Group User Boxes, which can be used by the users who are logged in as members of the User Box owner account.

The following lists the limitations on those User Boxes:

- Before saving documents, create a User Box to save data.

- Up to 1,000 User Boxes can be created.

- Up to 200 documents can be saved in a single User Box.

- A total of 10,000 pages can be saved in all User Boxes.

- A total of 3,000 documents can be saved in all User Boxes.

Bulletin Board User Box

Reference

- Up to 10 Bulletin Board User Boxes can be created.

- Only one document can be saved in a single Bulletin Board User Box.

Polling TX User Box

Only one document can be saved in a single User Box.

Page 29

d-Color MF651/551 2-9

2.2 Information

Relay User Box

Reference

- Up to 10 Relay User Boxes can be created.

- Only one document can be saved in a single Relay User Box.

2.2.3 Restriction of file name

Name document data to be saved.

Reference

- The names can contain up to 30 characters.

- You can edit the names after the documents have been saved.

- Press this button to specify the name when saving data. Otherwise, a predefined name is applied to the

data.

The following elements are combined to create a name. The following describes elements of an example document name "C50C_C65210102315230".

Item Description

C This character indicates the mode when the document is saved. "S" ap-

pears for documents saved in the Fax/Scan mode screen or the User Box screen. C: Copy S: Fax/Scan P: Print

50C-2 This represents the name of the device that scanned the data. The factory

default is "50C-2". You can change this name in "Device Name" in "Administrator/Machine Settings" in "Administrator Settings". Use up to 10 characters.

10102315230 This indicates the year (last two digits), month, day, hour and minute when

the data was scanned. If a series of documents are scanned at the same time (minute), serial numbers are attached to the last digits.

_0001 This indicates the page when multi-page data is scanned. This numeral

does not appear in the "Document Name" column, but is added automatically as part of the name when the file is transmitted. Consider this part for FTP or other transmission when a server has restriction regarding file names.

.TIF This is the extension for the specified data format. The characters do not

appear in the "Document Name" column, but is added automatically as part of the name when the file is transmitted.

Page 30

Authentication and accessible User Boxes

2-10 d-Color MF651/551

2.3

2.3 Authentication and accessible User Boxes

When you apply user authentication and account track settings, the accessible User Boxes and the permissions change as shown in the following. Configure the user authentication and account track settings according to the desired functions.

2.3.1 When User Authentication or Account Track is not enabled

Reference

- Users can access all Public User Boxes.

- User Boxes created by users and administrators are "Public User Boxes".

2.3.2 When only user authentication is enabled

Reference

- Users can access all Public User Boxes and only Personal User Boxes that the user has created.

- The Personal User Boxes are inaccessible by other users.

- Press this button to set up a User Box administrator.

- A User Box administrator can access all Public User Boxes and all Personal User Boxes.

- If you delete authentication data by canceling user authentication settings or changing authentication

methods, all Personal User Boxes become Public User Boxes.

Creating and browsing

Public User Box

Personal User

Box of User 1

Personal User

Box of User 2

User 1

User 2

User Box administrator

Indicates browsable User Boxes.

Page 31

d-Color MF651/551 2-11

2.3 Authentication and accessible User Boxes

2.3.3 When only account track is enabled

Reference

- Users can access all Public User Boxes and only Group User Boxes of accounts that the user belongs

to.

- If you delete authentication data by canceling account track settings or changing authentication

methods, all Group User Boxes become Public User Boxes.

2.3.4 When user authentication and account track are enabled and synchronized

As the account for users has been registered in advance, users cannot access Group User Boxes of accounts that they do not belong to.

Public User Box

Group User Box

of Account A

Group User Box

of Account B

Indicates browsable User Boxes.

Account A

Account B

Account A Account B

User 1 User 2

Page 32

Authentication and accessible User Boxes

2-12 d-Color MF651/551

2.3

Reference

- Users can access all Public User Boxes, only Group User Boxes of the account that the user belongs

to, and only Personal User Boxes that the user has created.

- The Personal User Boxes are inaccessible by other users.

- Press this button to set up a User Box administrator.

- A User Box administrator can access all Public User Boxes, all Personal User Boxes and all Group User

Boxes.

- If you delete authentication data by canceling user authentication settings or changing authentication

methods, all Personal User Boxes and all group boxes become Public User Boxes.

Public User Box

Personal User

Box of User 1

Group User Box

of Account A

Personal User

Box of User 2

Group User Box

of Account B

User Box administrator

Account A

User 1

Account B

User 2

Indicates browsable User Boxes.

Page 33

d-Color MF651/551 2-13

2.3 Authentication and accessible User Boxes

2.3.5 When user authentication and account track are enabled but not synchronized

As the account for a user has not been registered in advance, a user must enter an account name and password when logging in. Each time a user logging in, the user can access the Group User Boxes of a different account by as a member of the account.

Reference

- Users can access all Public User Boxes and only Personal User Boxes that the user has created.

- The Personal User Boxes are inaccessible by other users.

- A user can access Group User Boxes of an account simply by entering an account name and password

of the account when logging in.

- Press this button to set up a User Box administrator.

- A User Box administrator can access all Public User Boxes, all Personal User Boxes and all Group User

Boxes.

- If you delete authentication data by canceling user authentication settings or changing authentication

methods, all Personal User Boxes and all group boxes become Public User Boxes.

Account A Account B

User 1

Public User Box

Personal User

Box of User 1

Group User Box

of Account A

Group User Box

of Account B

User Box administrator

Indicates browsable User Boxes.

Indicates User Boxes browsable by entering the account name and password.

Page 34

Authentication and accessible User Boxes

2-14 d-Color MF651/551

2.3

Page 35

Control Panel/Liquid Crystal Display

Page 36

Page 37

d-Color MF651/551 3-3

3.1 Control panel

3 Control Panel/Liquid Crystal Display

3.1 Control panel

Use the control panel for User Box mode operation. The following describes the buttons and switches in the control panel.

No. Name Description

1 Touch panel Various screens and messages are displayed. Configure the various set-

tings by directly touching the panel.

2 Main power indicator Lights up in green when the machine is turned on with the main power

switch.

3 [Sub power switch] Press this switch to turn on/off machine operations, including copying,

printing and scanning. When turned off, the machine enters an energy conserving mode.

4 [Power Save] Press this key to enter Power Save mode. While the machine is in Power

Save mode, the indicator on the [Power Save] key lights up in green and the touch panel goes off. To exit from Power Save mode, press the [Power Save] key again.

5 [Mode Memory] Press this key to register (store) the desired copy/scan settings as a pro-

gram or to recall a registered copy/scan program.

6 [Utility/Counter] Press this key to display the Utility screen and the Meter Count screen.

7 [Reset] Press this key to clear all settings (except programmed settings) entered

using the control panel and touch panel.

8 [Interrupt] Press this key to enter Interrupt mode. While the machine is in Interrupt

mode, the indicator on the [Interrupt] key lights up in green and the message "Now in Interrupt mode." appears on the touch panel. To cancel Interrupt mode, press the [Interrupt] key again.

9 [Stop] Pressing the [Stop] key during scanning temporarily stops the scan op-

eration.

7 8

13 10

12 11

Page 38

Control panel

3-4 d-Color MF651/551

3.1

7 CAUTION

- Do not apply extreme pressure to the touch panel, otherwise the touch panel may be scratched or

damaged. Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel.

10 [Proof Copy] Press this key to print a single proof copy to be checked before printing

a large number of copies. You can check the finishing state on the touch panel by pressing this key before scanning or copying.

• This key is not available when saving documents by pressing the [User Box] key.

• To check the preview image when saving in a User Box, press the [Fax/Scan] key. For checking preview procedure, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]".

11 [Start] Press this key to start scanning. When this machine is ready to begin a

scan operation, the indicator on the [Start] key lights up in blue. If the indicator on the [Start] key lights up in orange, scan operation cannot be started. Press this key to restart a stopped job.

12 Data indicator Flashes in blue while a print job is being received. Lights up in blue when

data is being printed.

13 [C] Press this key to erase a value (such as the number of copies, a zoom

ratio, or a size) entered using the keypad.

14 Keypad Use this keypad to enter the number of copies to be produced, the zoom

ratio, and the various other settings.

15 [Guidance] Press this key to display the Guidance screen. From this screen, you can

view descriptions of the various functions and details of operations.

16 [Enlarge Display] Press this key to enter Enlarge Display mode. If you use Authentication

Manager for authentication, the Enlarge Display screen is not available.

17 [Accessibility] Press this key to display the screen for configuring settings for user ac-

cessibility functions.

18 [Access] If user authentication or account track settings have been applied, press

this key after entering the user name and password (for user authentication) or the account name and password (for account track) in order to use this machine. Press this key to log off from the machine as well.

19 Contrast adjustment

dial

Use this dial to adjust the contrast of the touch panel.

20 [User Box] Press this key to enter User Box mode. While the machine is in User Box

mode, the indicator on the [User Box] key lights up in green.

21 [Fax/Scan] Press this key to enter Fax/Scan mode. While the machine is in Fax/Scan

mode, the indicator on the [Fax/Scan] key lights up in green. For details on the fax and scan functions, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]".

22 [Copy] Press this key to enter Copy mode. (The machine is in Copy mode in de-

fault.) While the machine is in Copy mode, the indicator on the [Copy] key lights up in green. For details, refer to the "User's Guide [Copy Operations]".

No. Name Description

Page 39

d-Color MF651/551 3-5

3.2 Touch panel

3.2.1 Screen component

Icons that appear in the touch panel

Icons indicating the status of this machine may appear in the icon display area. The following icons may be displayed.

No. Name Description

1 Message display area Displays the status of the machine and details on operation proce-

dures.

2 Functions/settings display

area

Displays tabs and buttons for displaying screens containing various functions. Use this area to configure various functions. Press a tab or button to display the corresponding screen for configuring the settings.

3 Icon display area Displays icons indicating the status of jobs and the machine.

4 Left panel Displays various buttons, such as [Job List] to display the jobs that

are currently being performed/queued (waiting) to be performed, and [Check Job] to display the result of the specified settings. For details on the display and description of the left panel, refer to page 3-6.

5 Toner supply indicators Show the amount of toner remaining for yellow (Y), magenta (M),

cyan (C), and black (K).

Icon Description

Indicates that data is being sent from the machine, regardless of the current mode.

Indicates that the machine is receiving data, regardless of the current mode.

Indicates that an error occurred during an image stabilization operation, a print operation or a scan operation. Press this icon to view a screen containing a warning code.

If the warning screen has been closed while a warning occurs, press this button to display the warning screen again.

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3.2

3.2.2 Display and operation of Left panel

In the left panel of the touch panel, there are buttons for checking the status of jobs and the configuration of the machine. The following buttons are available in the left panel in the User Box mode.

Appears when there is a message indicating that consumables must be replaced or the machine requires maintenance. Press this icon to display the message, and then perform the replacement or maintenance procedure.

Appears when an error occurs with the connection to the POP server.

Indicates that paper is not loaded in the paper tray.

Indicates that very little paper remains in the paper tray.

When the optional image controller is installed, pressing this icon displays the setting screen for the image controller.

Indicates that the enhanced security mode is enabled.

Indicates that an external memory device is connected to the machine.

Icon Description

No. Name Description

1 [Job List] Press this button to check the job currently being performed and the job

log.

2 [Check Job] Press this button to check information of the selected User Box, and var-

ious settings of the scan, print and transmission functions.

3 [Preview] Press this button to check the preview image of a saved document.

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3.2 Touch panel

Job List

A command to perform an operation such as saving data to a User Box, or printing or sending saved documents is called a job. Select [Job List] to display the job currently being performed.

Job List - Delete

Press this button to delete the job in process to cancel the operation. Select the job from the job list, and then press [Delete]. Check the message that appears, and delete the job.

Job List - Job Details

Press this button to view the list of jobs being performed and the job log for confirmation. There are the following four types of jobs:

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Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

Item Description

[Print] Lists print jobs for copying, computer printing, and received faxes.

[Send] Lists scanner and fax transmission jobs.

[Receive] Lists fax reception jobs.

[Save] Lists jobs with documents being saved in User Boxes.

Item Description

List items No.: Job identification number assigned when the job is queued.

User Name: Displays the user name or user name/account name of the user who stored the document. Status: Displays the status of the job (receiving/queued/printing/printing stopped/print error/saving to memory). Document Name: File name being printed. Time Stored: Displays the time that the job was queued. Org.: Displays the number of pages in the original. Copies: Displays the number of copies to be printed.

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Delete] Press this button to delete the selected job.

[Increase Priority] Press this button to change the priority of the job.

• If you set Changing Job Priority in Administrator Settings to "Restrict", you cannot specify the output priority of the jobs.

• If the setting is specified so that the current print job can be interrupted, printing is interrupted and printing of the job given priority begins. Printing of the interrupted job restarts automatically once printing for the job given priority is finished.

[Release Held Job] Press this button to change the settings of a stored job, or print or delete

the job.

[Check Job Set.] Press this button to check the settings of the selected job. Press either

[ Back] or [Forward ] to check.

[Detail] Press this button to check the registration source/user name, file name,

output tray, stored time, number of original pages and number of copies for the selected job. To delete a job, press [Delete].

Item Description

List items No.: Job identification number assigned when the job is queued.

User Name: Displays the user name or user name/account name of the user who stored the document. Document Name: File name being printed. Time Stored: Displays the time that the job was queued. Org.: Displays the number of pages in the original. Copies: Displays the number of copies to be printed. Result: Displays the result of the operation (completed successfully/deleted due to error/deleted by user/part of mode cancelled).

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Deleted Jobs]/[Finished Jobs]/[All Jobs]

Switch to display the job type.

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3.2 Touch panel

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

- To view scanned images, you must set "Job History Thumbnail Display" to "ON" in Administrator

Settings in advance. For details, refer to the "User's Guide [Copy Operations]".

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

[Detail] Press this button to check the job result, error details, registration

source/user name, file name, output tray, stored time, number of original pages and number of copies for the selected job.

Scanned Image Select the job to display the scanned image.

Item Description

List items No.: Job identification number assigned when the job is queued.

Address Type: Displays the destination type (including fax, E-Mail, FTP, PC (SMB), WebDAV, and TWAIN). "TWAIN" appears for the job that is sent via Web service. Status: Displays the status of the job (sending/queued/dialing/pending for redial). Address: Displays the fax number, E-mail address, User Box name, etc. of the recipient's machine. Time Stored: Displays the time that the job was queued. Org.: Displays the number of pages in the original.

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Timer TX Job] Displays the status of the reserved transmission in the memory. To delete

a job, press [Delete].

[L1][L2] These buttons appear when two fax kits are installed. Press one of these

buttons. The job list of the selected line appears.

[Delete] Press this button to delete the selected job.

[Redial] Select a job of which the status is set to "Waiting To Redial", to perform

redialing.

[Check Job Set.] Press this button to check the settings of the selected job. Press either

[ Back] or [Forward ] to check.

[Detail] Press this button to check the registration source/user name, file name,

destination type, destination, stored time, transmission time, number of original pages and external server information for the selected job. To delete a job, press [Delete].

• The external server information that is available by pressing [Details] appears only when using external server authentication.

Item Description

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3.2

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

- To view scanned images, you must set "Job History Thumbnail Display" to "ON" in Administrator

Settings in advance. For details, refer to the "User's Guide [Copy Operations]".

Item Description

List items No.: Job identification number assigned when the job is queued.

Address Type: Displays the destination type (including fax, E-Mail, FTP, PC (SMB), WebDAV, and TWAIN). "TWAIN" appears for the job that is sent via Web service. Address: Displays the fax number, E-mail address, User Box name, etc. of the recipient's machine. Time Stored: Displays the time that the job was queued. Org.: Displays the number of pages in the original. Result: Displays the result of the operation (completed successfully/deleted due to error/deleted by user).

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Deleted Jobs]/[Finished Jobs]/[All Jobs]

Switch to display the job type.

[Comm. List] Displays the list of scanner and fax transmission (sent/received) jobs. You

can print Activity Report, TX Report and RX Report in respective list screens.

[Detail] Press this button to check the result, error details, registration source/user

name, file name, destination type, stored time, transmission time, number of original pages and external server information for the selected job.

• The external server information that is available by pressing [Details] appears only when using external server authentication.

Scanned Image Select the job to display the scanned image.

Item Description

List items No.: Job identification number assigned when the job is queued.

User Name: Displays the user name or user name/account name of the user who stored the document. Status: Displays the status of the job (receiving/dialing (Polling RX)/queued/printing/printing stopped/print error/saving to memory). Document Name: Displays the name of the received or saved document. Time Stored: Displays the time that the job was queued. Org.: The number of original pages that were received.

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Delete] Press this button to delete the selected job.

[Redial] Select a job of which the status is set to [Waiting To Redial], to perform re-

dialing.

[Forward] Forwards the fax received and stored in the memory (in-memory proxy re-

ception). Specify the recipients either by selecting destinations registered in the address book or by entering directly.

[Detail] Press this button to check the registration source/user name, file name,

output tray, stored time, transmission time, and number of original pages for the selected job. To delete a job, press [Delete].

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3.2 Touch panel

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

- To view received images, you must set "Job History Thumbnail Display" to "ON" in Administrator

Settings in advance. For details, refer to the "User's Guide [Copy Operations]".

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

Item Description

List items No.: Job identification number assigned when the job is queued.

User Name: Displays the user name or user name/account name of the user who stored the document. Document Name: Displays the name of the received or saved document. Time Stored: Displays the time that the job was queued. Org.: Displays the number of pages in the original. Result: Displays the result of the operation (Job Complete/Deleted Due To Error/Deleted by User/Reset Modes).

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Deleted Jobs]/[Finished Jobs]/[All Jobs]

Switch to display the job type.

[Comm. List] Displays the list of scanner and fax transmission (sent/received) jobs. You

can print Activity Report, TX Report and RX Report in respective list screens.

[Detail] Press this button to check the job result, error details, registration

source/user name, file name, output tray, stored time, transmission time and number of original pages for the selected job.

Received Image Select the job to display the received image.

Item Description

List items No.: Job identification number assigned when the job is queued.

User Name: Displays the user name or user name/account name of the user who stored the document. Status: Displays the status of the job (receiving, saving to memory). Document Name: Displays the name of the saved document. Time Stored: Displays the time that the job was queued. Org.: Displays the number of pages in the original.

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Delete] Press this button to delete the selected job.

[Detail] Press this button to check the registration source/user name, file name,

User Box, stored time, and number of original pages for the selected job. To delete a job, press [Delete].

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3.2

Reference

- When user authentication settings are applied, the names of documents that have not been saved by

logged in users cannot be viewed.

- The names of confidential documents are not displayed.

- To view saved images, you must set "Job History Thumbnail Display" to "ON" in Administrator Settings

in advance. For details, refer to the "User's Guide [Copy Operations]".

User Box information

Displays the User Box information when you select a User Box.

Item Description

List items No.: Job identification number assigned when the job is queued.

User Name: Displays the user name or user name/account name of the user who stored the document. Document Name: Displays the name of the saved document. Time Stored: Displays the time that the job was queued. Org.: Displays the number of pages in the original. Result: Displays the result of the operation (Job Complete/Deleted Due To Error/Deleted by User/Reset Modes).

[ ][ ] When there are more than the upper limit of seven jobs to be displayed at

one time, press these buttons to display other jobs.

[Deleted Jobs]/[Finished Jobs]/[All Jobs]

Switch to display the job type.

[Comm. List] Displays the list of scanner and fax transmission (sent/received) jobs. You

can print Activity Report, TX Report and RX Report in respective list screens.

[Detail] Press this button to check the result, error details, registration source/user

name, file name, destination User Box, stored time and number of original pages for the selected job.

Saved Image Select the job to display the saved image.

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3.2 Touch panel

Use/File - Detail

Press [Detail] in the Use Document screen to check the time stored, user name, document name, the number of pages, and job number of the selected document. Press [Preview] to check the preview image of the saved document.

Reference

- When you select multiple documents, use [ ][ ] to switch pages.

d Reference

For checking preview image, refer to page 3-15.

Use/File - Check Job Settings

Select [Send] or [Bind TX] in the Send tab. [Check Job Settings] is displayed on the lower left of the screen.

Reference

- Press [Check Job Settings] to check the following settings. – Destination Settings

– Document Setting Contents – Communication Settings –Check E-Mail Settings

Use/File - Check Job Settings - Destination Settings

Displays the list of destinations that are registered in the machine.

Reference

- To add a directly entered destination to the address book, select the destination, and press [Store

Address].

- If Confirm Address (TX) is set to ON, you cannot add the directly entered address to the address book.

- To check the detailed information of the destination, select a destination, and press [Details].

- To delete a destination, select one you want to delete, and then press [Delete].

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3.2

d Reference

For details on how to register a destination to the address book, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]".

Use/File - Check Job Settings - Document Setting Contents

View the list of resolution, file type, and color settings.

Use/File - Check Job Settings - Communication Settings

Check the line settings and communication method settings. Press either [ Back] or [Forward ] to check the settings.

Use/File - Check Job Settings - Check E-Mail Settings

Check the document name, subject, From address and message body to send E-mail messages.

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Preview

Check the preview image of the selected document when using or filing documents. Press [Preview] to display the image of the first page in the left panel.

Reference

- For a document with multiple pages, only the image of the first page can be viewed.

Preview

Press [Detail] to enlarge the preview image.

Enlarge the image of the document to check details. The image can be magnified 2 times, 4 times or 8 times. To view the desired portion of the enlarged image, use the scroll bars located in the right and the bottom of the image.

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3.2

Preview (Print/Combine)

Preview the page image of printing result by pressing the [Preview] - [Detail] in the left panel when you have selected [Print] or [Combine].

Reference

- For a document with multiple pages, images of all pages can be viewed.

Item Description

[Prev. Page]/ [Next Page ]

If the saved document contains multiple pages, use these buttons to switch the display to another page.

Zoom Enlarge the image of the document to check details. The image can be magnified 2

times, 4 times or 8 times. To view the desired portion of the enlarged image, use the scroll bars located in the right and the bottom of the image.

Page Rotation Select a page directly to rotate the image of the selected page by 180 degrees.

[Rotate current page]: Rotates the current page by 180 degrees. [Select page(s) to rotate]: Appears if the saved document contains multiple pages. The list view of scanned pages appears, allowing you to specify the page that you want to rotate by 180 degrees. In the list view of the scanned pages, the following operations are selectable. [Odd Page]: Rotates images of only the odd numbered pages by 180 degrees. [Even Page]: Rotates images of only the even numbered pages by 180 degrees. [All Pages]: Rotates images in all pages by 180 degrees.

[View Finishing] Displays the specified settings as icons and text in the preview image. Cancel [View

Finishing] to erase the icons and text so that only the image appears in the screen.

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3.2 Touch panel

Preview (Send/Bind TX)

Preview the page image of sending result by pressing the [Preview] - [Detail] in the left panel when you have selected [Send] or [Bind TX].

Item Description

[Scan] Displays the preview for E-mail TX/PC (FTP)/File TX (SMB)/File TX (WebDAV) oper-

ations.

[Fax] Press this button to display the preview for G3 fax, IP address fax, or Internet fax

operations.

[Prev. Page]/ [Next Page ]

If the saved document contains multiple pages, use these buttons to switch the display to another page.

Zoom Enlarge the image of the document to check details. The image can be magnified 2

times, 4 times or 8 times. To view the desired portion of the enlarged image, use the scroll bars located in the right and the bottom of the image.

Page Rotation Select a page directly to rotate the image of the selected page by 180 degrees.

[Rotate current page]: Rotates current page by 180 degrees. [Select page(s) to rotate]: Appears if the saved document contains multiple pages. The list view of scanned pages appears, allowing you to specify the page that you want to rotate by 180 degrees. In the list view of the scanned pages, the following operations are selectable. [Odd Page]: Rotates images of only the odd numbered pages by 180 degrees. [Even Page]: Rotates images of only the even numbered pages by 180 degrees. [All Pages]: Rotates images of all pages by 180 degrees.

[View Finishing] View the finishing image with the configured settings, including printing the data, ap-

plied. When you cancel [View Finishing], only the image appears in the screen.

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Page 53

User Box Operation Flow

Page 54

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4.1 Saving documents in User Boxes

4 User Box Operation Flow

4.1 Saving documents in User Boxes

This section describes the steps for saving documents in Public User Boxes.

Press the [User Box] key in the control panel

Select the desired User Box, and then press [Save Document]

Configure the document name (p. 6-4), scan settings (p. 6-5) and original settings (p. 6-17)

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4.1

Load the original

Press [Start] or the [Start] key in the control panel

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4.2 Printing documents from a User Box

This section describes the steps for printing documents saved in Public User Boxes.

Press the [User Box] key in the control panel

Select the desired User Box, and then press [Use/File]

Select the "Print" tab

Select documents

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4.2

If you have selected a single document, press [Print]. (p. 7-6)

If you have selected multiple documents, press [Combine]. (p. 7-7)

Configure the printing order (bind order) (p. 7-9)

Configure basic and application settings (p. 7-10, p. 7-17)

To confirm the contents, display the preview (p. 3-16).

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4.2 Printing documents from a User Box

Press [Start] or the [Start] key in the control panel

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4.3

4.3 Sending documents from a User Box

This section describes the steps for sending documents saved in Public User Boxes.

Press the [User Box] key in the control panel

Select the desired User Box, and then press [Use/File]

Select the "Send" tab

Select documents

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4.3 Sending documents from a User Box

If you have selected a single document, press [Send]. (p. 7-33)

If you have selected multiple documents, press [Bind TX]. (p. 7-33)

Configure the sending order (bind order) (p. 7-9)

Specify the destination

Address Book Direct Input Job History (Disabled in

Bind TX mode)

Address Search

Also specify a scan/fax program. For details on scan/fax programs, refer to the "[User's Guide Network Scan/Fax/Network Fax Operations]".

Configure document, communication, and application settings (p. 7-48)

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4.3

To confirm the contents, display the preview (p. 3-17).

Press [Start], or the [Start] key on the control panel

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4.4 Saving a document in an external memory

This section describes the steps for saving documents in the external memory.

Connect the external memory to this machine, and then press the [User Box] key in the control panel

Press [Save Document].

Press [User Box]

Select the "System User Box" tab. Press [External Memory], then [OK].

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4.4

Configure the document name (p. 6-4), scan settings (p. 6-5) and original settings (p. 6-17)

Load the original

Press [Start] or the [Start] key in the control panel

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4.5 Printing a document from an external memory

This section describes the steps for printing documents saved in the external memory.

Connect the external memory to this machine, and then press the [User Box] key in the control panel

Select the "System User Box" tab, and then press [External Memory].

Press [Use/File]

Select a file, and then press [Print] (p. 7-97).

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4.5

Configure print settings (p. 7-98)

Press [Start] or the [Start] key in the control panel

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4.6 Filing documents in a User Box

This section describes the steps for filing documents saved in Public User Boxes.

Press the [User Box] key in the control panel

Select the desired User Box, and then press [Use/File]

Select the "Filing Settings" tab

Select documents, and then select a function (p. 7-63)

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4.6

d Reference

To delete the documents, refer to page 7-64.

To rename the documents, refer to page 7-64.

To move the documents to other User Boxes, refer to page 7-64.

To copy the documents to other User Boxes, refer to page 7-65.

To check information of the documents or preview the documents, refer to page 7-65.

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4.7 Menu tree of the User Box mode

This section describes the configuration and settings for the functions available in the User Box mode.

4.7.1 Save Document

Public, Personal, or Group User Box

The following shows the menu tree for saving documents in Public, Personal, or Group User Boxes.

First level Second level Third level Fourth level

User Box (p. 6-4)

Document Name (p. 6-4)

Scan Settings Original Type (p. 6-5)

Simplex/Duplex (p. 6-6)

Resolution (p. 6-6)

File Type File Type (p. 6-7)

Scan Setting (p. 6-8)

Encryption (p. 6-8)

Density (p. 6-10)

Color (p. 6-11)

Scan Size (p. 6-12)

Image Adjustment Background Removal (p. 6-13)

Sharpness (p. 6-13)

Application Frame Erase (p. 6-14)

Book Copy (p. 6-14)

Separate Scan (p. 6-16)

Original Settings Special Original

(p. 6-17)

Mixed Original

Z-Folded Original

Long Original

Direction Settings Original Direction (p. 6-17)

Binding Position (p. 6-18)

Auto

Top

Left

Despeckle (p. 6-18)

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4.7

System User Box

The following shows the menu tree for saving documents in System User Boxes.

First level Second level Third level Fourth level

Annotation User Box

User Box (p. 6-4)

Document Name (p. 6-4)

Scan Settings Original Type (p. 6-5)

Simplex/Duplex (p. 6-6)

Resolution (p. 6-6)

File Type File Type (p. 6-7)

Scan Setting (p. 6-8)

Encryption (p. 6-8)

Density (p. 6-10)

Color (p. 6-11)

Scan Size (p. 6-12)

Image Adjustment Background Re-

moval (p. 6-13)

Sharpness (p. 6-13)

Application Frame Erase

(p. 6-14)

Book Copy (p. 6-14)

Separate Scan (p. 6-16)

Original Settings Special Original

(p. 6-17)

Mixed Original

Z-Folded Original

Long Original

Direction Settings Original Direction

(p. 6-17)

Binding Position (p. 6-18)

Despeckle (p. 6-18)

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4.7 Menu tree of the User Box mode

External Memory User Box (p. 6-4)

Document Name (p. 6-4)

Scan Settings Original Type (p. 6-5)

Simplex/Duplex (p. 6-6)

Resolution (p. 6-6)

File Type File Type (p. 6-7)

Scan Setting (p. 6-8)

Encryption (p. 6-8)

Density (p. 6-10)

Color (p. 6-11)

Scan Size (p. 6-12)

Image Adjustment Background Re-

moval (p. 6-13)

Sharpness (p. 6-13)

Application Frame Erase

(p. 6-14)

Book Copy (p. 6-14)

Separate Scan (p. 6-16)

Original Settings Special Original

(p. 6-17)

Mixed Original

Z-Folded Original

Long Original

Direction Settings Original Direction

(p. 6-17)

Binding Position (p. 6-18)

Despeckle (p. 6-18)

First level Second level Third level Fourth level

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4.7

4.7.2 Use/File

Print (for Public/Personal/Group User Boxes)

The following shows the menu tree for using or filing documents in Public, Personal, or Group User Boxes, and configuring print settings. The following describes items available using the framed buttons.

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4.7 Menu tree of the User Box mode

First level Second level Third level Fourth level

Print Copies (p. 7-10)

Print (p. 7-10) 1-Sided

2-Sided

Color (p. 7-11) Full Color

Black

Use Existing Color Setting

Finishing (p. 7-11) Sort (p. 7-12)

Group (p. 7-12)

Offset (p. 7-12)

Staple (p. 7-12)

Punch (p. 7-12)

Fold/Bind (p. 7-13)

Half-Fold

Center Staple & Fold

Tri-Fold

Combine (p. 7-14) Combine Pages

Combine Direction

Zoom (p. 7-15) Existing Setting

Manual

Full Size

Minimal

Fixed Zoom

User Preset Zoom

Page Margin (p. 7-17)

Margin Position

Adjust Value

Image Shift (p. 7-17)

Vertical Shift

Horizontal Shift

Change Back Shift

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4.7

Sheet/Cover/ Chapter Insert

Cover Sheet (p. 7-18)

Front Cover

Back Cover

Insert Sheet (p. 7-20)

Insert Paper

Insert Type

Chapters (p. 7-21) Chapter Paper

Stamp/Composition (p. 7-22)

Date/Time (p. 7-22)

Date Format

Time Format

Pages

Print Position

Text Details

Page Number (p. 7-23)

Starting Page Number

Page Number Type

Starting Chapter Number

Insert Sheet Setting (p. 7-24)

Print Position

Text Details

Stamp (p. 7-25) Stamp Type/Pre-

set Stamps

Pages

Text Size

Text Color

Print Position

Copy Protect (p. 7-26)

Copy Protect Type (p. 7-27)

Detail Settings (p. 7-27)

Position (p. 7-27)

Stamp Repeat (p. 7-28)

Stamp Repeat Type (p. 7-28)

Detail Settings (p. 7-29)

Position (p. 7-29)

Header/Footer (p. 7-29)

Recall Header/Footer

Mode Check

Registered Overlay (p. 7-31)

Recall Overlay Image

Pages

First level Second level Third level Fourth level

Page 75

d-Color MF651/551 4-23

4.7 Menu tree of the User Box mode

Combine Copies (p. 7-10)

Print (p. 7-10) 1-Sided

2-Sided

Color (p. 7-11) Full Color

Black

Use Existing Color Setting

Finishing (p. 7-11) Offset (p. 7-12)

Staple (p. 7-12)

Punch (p. 7-12)

Fold/Bind (p. 7-13)

Half-Fold

Center Staple & Fold

Continuous Print (p. 7-16)

Page Margin (p. 7-17)

Margin Position

Adjust Value

Image Shift (p. 7-17)

Vertical Shift

Horizontal Shift

Change Back Shift

Stamp/Composition

Date/Time (p. 7-22)

Date Format

Time Format

Pages

Print Position

Text Details

Page Number (p. 7-23)

Starting Page Number

Page Number Type

Starting Chapter Number

Print Position

Text Details

Stamp (p. 7-25) Stamp Type/Pre-

set Stamps

Pages

Text Size

Text Color

Print Position

Copy Protect (p. 7-26)

Copy Protect Type (p. 7-27)

Detail Settings (p. 7-27)

Position (p. 7-27)

Stamp Repeat (p. 7-28)

Stamp Repeat Type (p. 7-28)

Detail Settings (p. 7-29)

Position (p. 7-29)

First level Second level Third level Fourth level

Page 76

Menu tree of the User Box mode

4-24 d-Color MF651/551

4.7

Send (for Public/Personal/Group User Boxes)

The following shows the Use/File - Send menu tree for Public, Personal, or Group User Boxes. The following describes items available using the framed buttons.

Header/Footer (p. 7-29)

Recall Header/Footer

Check/Change Temporarily (p. 7-30)

Registered Overlay (p. 7-31)

Recall Overlay Image

Pages

Document Details Preview (p. 7-66)

First level Second level Third level Fourth level

Send Address Book Search (p. 7-37)

Direct Input Fax (p. 7-40) Enter Registered

No.

E-mail (p. 7-40)

Internet Fax (p. 7-41)

RX Ability (Destination) (p. 7-41)

IP Address Fax (p. 7-42)

IP Address

Port Number

Destination Machine Type

PC (SMB) (p. 7-42)

Host Name

File Path

User Name

Password

Reference

FTP (p. 7-44) Host Name

File Path

User Name

Password

Detailed Settings

Page 77

d-Color MF651/551 4-25

4.7 Menu tree of the User Box mode

WebDAV (p. 7-45) Host Name

File Path

User Name

Password

Detailed Settings

Job History (p. 7-46)

Address Search (p. 7-46)

Search (p. 7-47)

Advanced Search (p. 7-47)

Document Settings

Resolution (p. 7-48)

File Type (p. 7-49) File Type (p. 7-49)

Scan Setting (p. 7-49)

Encryption (p. 7-50)

Stamp Composition (p. 7-52)

Color (p. 7-52) Use Existing

Color Setting

Full Color

Gray Scale

Black

Communication Settings

Line Settings (p. 7-53)

Overseas TX (p. 7-53)

ECM OFF (p. 7-54)

V.34 OFF (p. 7-54)

Check Dest. & Send (p. 7-54)

Select Line (p. 7-54)

E-Mail Settings (p. 7-55)

Document Name (p. 7-55)

Subject (p. 7-55)

From (p. 7-56)

Body (p. 7-56)

URL Notification Setting (p. 7-57)

Registered destinations

Detail Search

Direct Input

Communication Method Settings (p. 7-58)

Timer TX (p. 7-58)

Password TX (p. 7-59)

F-Code TX (p. 7-59)

E-Mail Encryption (p. 7-60)

Digital Signature (p. 7-60)

Fax Header Settings (p. 7-60)

First level Second level Third level Fourth level

Page 78

Menu tree of the User Box mode

4-26 d-Color MF651/551

4.7

Application Stamp/Composi-

tion

Date/Time (p. 7-22)

Page Number (p. 7-23)

Stamp (p. 7-25)

Header/Footer (p. 7-29)

Send & Print (p. 7-62)

Copies

Simplex/Duplex

Staple

Bind TX Address Book Search (p. 7-37)

Direct Input E-mail (p. 7-40)

PC (SMB) (p. 7-42)

Host Name

File Path

User Name

Password

Reference

FTP (p. 7-44) Host Name

File Path

User Name

Password

Detailed Settings

WebDAV (p. 7-45) Host Name

File Path

User Name

Password

Detailed Settings

Address Search (p. 7-46)

Search (p. 7-47)

Advanced Search (p. 7-47)

Document Settings

File Type (p. 7-49) File Type (p. 7-49)

Scan Setting (p. 7-49)

Encryption (p. 7-50)

Stamp Composition (p. 7-52)

Communication Settings

E-Mail Settings (p. 7-55)

Document Name (p. 7-55)

Subject (p. 7-55)

From (p. 7-56)

Body (p. 7-56)

First level Second level Third level Fourth level

Page 79

d-Color MF651/551 4-27

4.7 Menu tree of the User Box mode

Filing Settings (for public/personal/group User Boxes)

The following shows the Use/File - Filing Settings menu tree for Public, Personal, or Group User Boxes. The following describes items available using the framed buttons.

URL Notification Setting (p. 7-57)

Registered destinations

Detail Search

Direct Input

E-Mail Encryption (p. 7-60)

Digital Signature (p. 7-60)

Application Stamp/Composi-

tion

Date/Time (p. 7-22)

Page Number (p. 7-23)

Stamp (p. 7-25)

Header/Footer (p. 7-29)

Document Details Preview (p. 7-66)

First level Second level Third level Fourth level

Delete (p. 7-64)

Edit Name (p. 7-64)

Move (p. 7-64)

Copy (p. 7-65)

Document Details Preview (p. 7-66)

Page 80

Menu tree of the User Box mode

4-28 d-Color MF651/551

4.7

Application (for Public/Personal/Group User Boxes)

The following shows the File/Use - Application menu tree for Public, Personal, or Group User Boxes. The following describes items available using the framed buttons.

System User Box

The following shows the Use/File menu tree for System User Boxes.

First level Second level Third level Fourth level

Edit Document Delete Page (p. 7-68)

Rotate Page (p. 7-69)

Move Page (p. 7-71)

Preview/Specify by Input (p. 7-74)

Preview/Set Range (p. 7-73)

Overlay Image

Edit New (p. 7-76)

Overwrite (p. 7-77)

Detail Settings (p. 7-78)

Density

Color

Document Details Preview

First level Second level Third level Fourth level

Bulletin Board User Box (p. 7-79)

Polling TX User Box (p. 7-80)

Page 81

d-Color MF651/551 4-29

4.7 Menu tree of the User Box mode

Secure Print User Box

Print Copies (p. 7-82)

Print (p. 7-82) 1-Sided

2-Sided

Color (p. 7-11) Full Color

Black

Use Existing Color Setting

Finishing (p. 7-11) Sort

Group

Offset

Staple

Punch

Fold/Bind (p. 7-13)

Combine (p. 7-14) Combine Pages

Combine Direction

Zoom (p. 7-15) Existing Setting

Manual

Full Size

Minimal

Fixed Zoom

User Preset Zoom

Page Margin (p. 7-17)

Margin Position

Adjust Value

Image Shift

Sheet/Cover/ Chapter Insert (p. 7-18)

Cover Sheet

Insert Sheet

Chapters

Stamp/Composition (p. 7-22)

Date/Time

Page Number

Stamp

Copy Protect

Stamp Repeat

Header/Footer

Registered Overlay

Filing Settings (p. 7-83)

Delete

Edit Name

Document Details Preview (p. 7-66)

Memory RX User Box

Print (p. 7-84)

Filing Settings (p. 7-84)

Delete

Edit Name

Document Details Preview (p. 7-66)

First level Second level Third level Fourth level

Page 82

Menu tree of the User Box mode

4-30 d-Color MF651/551

4.7

Annotation User Box

Print - Print Copies (p. 7-10)

Print (p. 7-10) 1-Sided

2-Sided

Color (p. 7-11) Full Color

Black

Use Existing Color Setting

Finishing (p. 7-11) Sort

Group

Offset

Staple

Punch

Fold/Bind (p. 7-13)

Combine (p. 7-14) Combine Pages

Combine Direction

Zoom (p. 7-15) Existing Setting

Manual

Full Size

Minimal

Fixed Zoom

User Preset Zoom

Page Margin (p. 7-17)

Margin Position

Adjust Value

Image Shift

Sheet/Cover/ Chapter Insert

Cover Sheet (p. 7-18)

Insert Sheet (p. 7-20)

Chapters (p. 7-21)

Stamp/Composition (p. 7-22)

Date/Time (p. 7-22)

Page Number (p. 7-23)

Stamp (p. 7-25)

Copy Protect (p. 7-26)

Stamp Repeat (p. 7-28)

Registered Overlay (p. 7-31)

First level Second level Third level Fourth level

Page 83

d-Color MF651/551 4-31

4.7 Menu tree of the User Box mode

Send - Send Address Book (p. 7-37)

Direct Input Fax (p. 7-40)

E-mail (p. 7-40)

Internet Fax (p. 7-41)

IP Address Fax (p. 7-42)

PC (SMB) (p. 7-42)

FTP (p. 7-44)

WebDAV (p. 7-45)

Job History (p. 7-46)

Address Search (p. 7-46)

Search (p. 7-47)

Advanced Search (p. 7-47)

Document Settings

Resolution (p. 7-48)

File Type (p. 7-49)

Color (p. 7-52)

Communication Settings

Line Settings (p. 7-53)

E-Mail Settings (p. 7-55)

URL Notification Setting (p. 7-57)

Communication Method Settings (p. 7-58)

E-Mail Encryption (p. 7-60)

Digital Signature (p. 7-60)

Fax Header Settings (p. 7-60)

Application Stamp/Composi-

tion (p. 7-22)

Send & Print (p. 7-62)

Stamp Element (p. 7-88)

Filing Settings (p. 7-90)

Delete

Edit Name

Application Register Overlay (p. 7-75)

Document Details Preview (p. 7-66)

Fax Retransmit User Box

Print Proof Print (p. 7-91)

Send Fax (p. 7-91)

Filing Settings Delete (p. 7-92)

Document Details Preview

First level Second level Third level Fourth level

Page 84

Menu tree of the User Box mode

4-32 d-Color MF651/551

4.7

Password Encrypted PDF User Box

Print Print (p. 7-93)

Filing Settings Delete (p. 7-93)

Document Details

ID & Print User Box

Print Print (p. 7-95)

Filing Settings Delete (p. 7-95)

Document Details Preview (p. 7-66)

External Memory Print Copies (p. 7-98)

Color (p. 7-98) Full Color

Black

Print (p. 7-98) 1-Sided

2-Sided

Binding Position (p. 7-98)

Top

Left

Right

Finishing (p. 7-11) Sort

Group

Offset

Staple

Punch

Fold/Bind

Paper (p. 7-98)

Stamp/Composition

Date/Time (p. 7-22)

Page Number (p. 7-23)

Stamp (p. 7-25)

Copy Protect (p. 7-26)

Stamp Repeat (p. 7-28)

Document Details

First level Second level Third level Fourth level

Page 85

Accessing the User Box mode

Page 86

Page 87

d-Color MF651/551 5-3

5.1 Accessing the User Box mode

5 Accessing the User Box mode

5.1 Accessing the User Box mode

Before starting this procedure, turn this machine on. When this machine is ready to copy data, the basic settings screen appears. To access the User Box mode, press the [User Box] key in the control panel.

The User Box mode window appears. Lightly press the desired button in the window to display menus or functions. Then select the target one.

Page 88

User Box Operation Menu

5-4 d-Color MF651/551

5.2

5.2 User Box Operation Menu

Accessing the User Box mode enables you to select the operation menus below.

5.2.1 Save Document

Scan the original loaded on this machine and save it in a User Box. You can specify the name or image quality of an original when saving it.

d Reference

For details on the Save Document function, refer to page 6-3.

For details on the Save Document menu structure, refer to page 4-17.

5.2.2 Use/File

Print or send a document saved in a User Box. When printing a document, you can specify the number of sets or page margins. When sending a document, you can specify the file type. If necessary, you can rename or move a document saved in a User Box, or copy a document to another User Box.

d Reference

For details on the Use/File function, refer to page 7-3.

For details on the Use/File menu structure, refer to page 4-17.

Page 89

Save Document

Page 90

Page 91

d-Color MF651/551 6-3

6.1 Save Document Overview

6 Save Document

6.1 Save Document Overview

6.1.1 Functions

Save Document enables you to directly specify a destination User Box when saving a document in the User Box mode. Using Save Document, document are saved in the same way as when scanned data is saved.

Public/Personal/Group User Boxes

You can save a document copied or scanned using this machine. You can also save a document that was print-instructed through a computer connected to a network. Some User Authentication or Account Track settings limit users who can use User Boxes such as the Personal or Group User Box.

Annotation User Box

If you want to print or send a document with the date and time or filing number image, save the document in the Annotation User Box. To use this box, select the [System User Box] tab, and then press [Annotation User Box].

External Memory

You can directly save a scanned document in the external memory connected to this machine. To use this function, check that the external memory is connected to the USB connector of this machine, select the [System User Box] tab, and then press [External Memory].

Reference

- A function t o save documents in extern al memory is set to OFF (cannot be saved) by fact ory default. In

addition, it is set to OFF (cannot be saved) by the user function settings when user authentication is enabled. To save documents in external memory, change the setting to enable users to save documents in Administrator Settings. For details, refer to page 8-19.

d Reference

For information on the available external memory, refer to page 7-96.

6.1.2 Initial Window of Save Document

Public/Personal/Group User Boxes

Select the [Public], [Personal], or [Group] tab to display a list of User Boxes you can save a document in. Specify the desired User Box.

Page 92

Save Document Overview

6-4 d-Color MF651/551

6.1

System User Box

Select the [System User Box] tab to display a list of User Boxes you can save a document in. Specify the desired User Box.

Reference

- If [Annotation User Box] is selected, further specify the desired User Box.

6.1.3 Save Document window

The available setting items in the Save Document screen are as follows.

Reference

- For the external memory, you cannot change the destination User Box.

- To save documents in external memory, change the setting to enable users to save documents in

Administrator Settings. For details, refer to page 8-19.

Item Description

[User Box] For Public, Personal, Group and Annotation User Boxes, you can change the desti-

nation User Box for saving a document. To change the User Box, press [User Box] and select a User Box.

• If there is no User Box with the specified number, a new Public User Box is automatically created.

[Document Name]

Press this button to display a keyboard to enter a document name. Enter the document name in the control panel.

[Scan Settings] Configure detailed settings for scanning the document. For details, refer to

page 6-5.

[Original Settings] Configure the detailed settings for the original type and original direction. For details,

refer to page 6-17.

Page 93

d-Color MF651/551 6-5

6.2 Scan Settings

Press [Scan Settings] in the Save Document tab to configure the detailed scan settings.

6.2.1 Basic - Original Type

Select the original type based on the original contents. The available original types are as follows.

If you select "Text/Photo" or "Photo", you can also specify the photo type.

Item Description

Text Original that consists of only text.

Text/Photo Original that consists of both text and photos (halftone).

Photo Original that consists of only photos (halftone).

Dot Matrix Original

Original with faint-printing in whole.

Copied Paper Original with even density that was printed using a copier or printer.

Item Description

Photo Paper Select this setting for a photo printed on printing paper.

Printed Photo Select this setting for printed photos such as in books or magazines.

Page 94

Scan Settings

6-6 d-Color MF651/551

6.2

6.2.2 Basic - Simplex/Duplex

Select whether to scan one or both sides of the original.

6.2.3 Basic - Resolution

Select the resolution for scanning.

Item Description

1-Sided Scans one side of the original.

2-Sided Scans both sides of the original.

Cover + 2-Sided Scans the first page of the original as a cover in the single-sided mode, and also

scans the remaining pages in the double-sided mode.

Page 95

d-Color MF651/551 6-7

6.2 Scan Settings

6.2.4 Basic - File Type

Select the file type to save scanned data.

File Type

The available file types are as follows.

d Reference

You can specify the compression format when saving a TIFF file in color. For details, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]".

You cannot specify some file formats depending on the "Color" settings. The following shows the combinations of the "File Type" and "Color" settings.

Reference

- Even if you have selected the file type when saving a document in a User Box, you must specify the file

type when downloading the data of the document.

- If you select "JPEG", "Page Separation" is automatically selected and set to "1 Every x Page(s)" in Scan

Setting.

Item Description

PDF Saves data in PDF format.

Compact PDF Further compressed PDF file. This format is useful when saving a scanned full color

data.

TIFF Saves data in TIFF format.

JPEG Saves data in JPEG format.

XPS Saves data in XPS format.

Compact XPS Saves data in further compressed XPS file.

Auto Color Full Color Gray Scale Black

PDF oooo

Compact PDF

ooo–

TIFF oooo

JPEG ooo–

XPS oooo

Compact XPS

ooo–

Page 96

Scan Settings

6-8 d-Color MF651/551

6.2

Scan Setting

Specify whether to save all pages of a document to one file, or to save each page to one file.

Reference

- If you select "Page Separation" when saving a document in a User Box, the selection of Page

Separation is stored, and then the document is saved as a "Multi Page" file.

- The selection of Page Separation is enabled when sending data to an E-Mail, PC (SMB), or FTP

destination.

Encryption

Specify the encryption level when you select "PDF" or "Compact PDF" for the file type.

Reference

- You cannot check the contents of an encrypted document in the preview screen.

Item Description

Multi Page Creates all the scanned originals as one file. This item cannot be specified together

with "JPEG".

Page Separation Separates the scanned data to save every specified number of pages to one file. Use

the keypad to enter the number of pages to be saved in one file.

Item Description

Encryption Level Select the encryption level.

Password Enter the password necessary to open encrypted data (up to 32 characters). For

confirmation, enter the password twice.

Document Permissions

Enter the password necessary to change document permissions (up to 32 characters). For confirmation, enter the password twice.

Page 97

d-Color MF651/551 6-9

6.2 Scan Settings

Encryption - Detail Settings

Configure the detailed permission settings when the document permission is specified in "Encryption".

Press [Forward ] to further configure Changes Allowed settings.

Item Description

Printing Allowed Select whether to allow or restrict printing data. [Low Resolution] appears when the

Encryption Level is set to "High Level".

Enable copying of text, images and other content

Select whether to allow or restrict extracting text images.

Page 98

Scan Settings

6-10 d-Color MF651/551

6.2

6.2.5 Basic - Density

Adjust the density for the scanned document.

Item Description

Changes Allowed Select the permission level about changes to the document, including signing, en-

tering, or commenting data.

Page 99

d-Color MF651/551 6-11

6.2 Scan Settings

6.2.6 Basic - Color

Specify whether to scan original in color or black-and-white.

Some color settings may not be available, depending on the selected "File Type" settings. The following shows the combinations of the "File Type" and "Color" settings.

Item Description

Auto Color Automatically detects the color of the original and scans it to fit the original setting.

Full color Scans the original in full color.

Gray Scale Select this setting for originals with high-level halftone such as black-and-white pho-

tos.

Black Select this setting for originals with distinct black and white areas, such as line draw-

ings.

Auto Color Full Color Gray Scale Black

PDF oooo

Compact PDF

oooe

TIFF oooo

JPEG oooe

XPS oooo

Compact XPS

oooe

Page 100

Scan Settings

6-12 d-Color MF651/551

6.2

6.2.7 Scan Size

Select the paper size of the original to be scanned.

Standard size

Press [Auto] to automatically detect the size of the first page in the original when scanning. To scan the original with a predetermined paper size, select that size.

Custom Size

Enter the dimensions of a custom size other than the standard sizes.

Reference

- X-direction: Enter a value from 2 to 7 inches (30.0 to 432.0 mm).

- Y-direction: Enter a value from 2 to 11-11/16 inches (30.0 to 297.0 mm).

Photo Size

Select an 3 e 5 or 2-1/4 e 3-1/4 photo size.

6.2.8 Image Adjustment

Adjust the background density or sharpness for the scanned document.

Olivetti d-Color MF551, d-Color MF651 Operation Manual

Specifications and Main Features

Frequently Asked Questions

User Manual