OKI OKIFAX 4550 User Guide

GB4550.book Page i Wednesday, June 14, 2000 9:21 PM

English

User’s Guide

GB4550TOC.fm Page ii Friday, June 16, 2000 9:13 AM

English

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

Energy Star is a trademark of the United States Environmental Protection Agency

This product complies with the requirements of the Council Directives 89/336/EEC (EMC), 73/23/EEC (LVD) and 1999/5/EC (R&TTE), as amended where applicable, on the approximation of the laws of the member states relating to Electromagnetic Compatibility, Low Voltage and Radio & Telecommunications Terminal Equipment.

Energy Star

As an Energy Star Partner, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

GB4550.book Page iii Wednesday, June 14, 2000 9:21 PM

Table of contents

Table of contents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

Safety instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Toner Cartridge & Image Drum Unit Handling . . . . . . . . . . . . . . .x

Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Notes, cautions and warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

English

Chapter 1 - Introduction

Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Product options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

MFP option kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

ISDN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Component identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Control panel keys and indicators. . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

One touch keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Selecting functions and programming. . . . . . . . . . . . . . . . . . .11

Signal tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Chapter 2 - Installation

Getting started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Where to install your fax machine . . . . . . . . . . . . . . . . . . . . . . . .13

Unpacking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Installing paper trays and stackers . . . . . . . . . . . . . . . . . . . . . . . . 14

Installing toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Connecting telephone line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Connecting telephone, handset or answering machine . . . . . . . . .19

Connecting power cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Setting the clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Setting answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Answering mode options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Changing answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Fax machine identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Setting fax machine identification . . . . . . . . . . . . . . . . . . . . . . . .25

Setting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Connecting to a PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

MFP function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

iii

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English

Chapter 3 - Dial Directories

. . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Programming One Touch keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Chain dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Programming Auto Dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Programming groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Chapter 4 - Basic Operations

. . . . . . . . . . . . . . . . . . . . . . . . . . 35

Preparing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Document size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Multiple page documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Loading documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Sending fax to single location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Search key dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Real-time dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Redialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Confirming results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Stopping a transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Receiving faxes manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Receiving faxes in memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Memory reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

No paper reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

No toner reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Cancelling messages stored in memory . . . . . . . . . . . . . . . . . . . . 41

Rejecting unsolicited fax messages . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Power failures and memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Making copies using manual paper feeder. . . . . . . . . . . . . . . . . . 43

Using voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Initiating voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Answering voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Chapter 5 - Advanced Operations

. . . . . . . . . . . . . . . . . . . . . 47

Sending faxes to multiple locations and/or groups . . . . . . . . . . . . . . 47

Delayed sending of faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Sending delayed faxes to single locations . . . . . . . . . . . . . . . . . . 50

Sending delayed faxes to groups and/or multiple individual

locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Cancelling delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . 54

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Confidential faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Sending confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Receiving confidential faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Creating confidential mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Closing confidential mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Changing mailbox password. . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Printing confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Relay broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Relay initiating station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Relay key station. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Relay broadcast report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Initiating relay broadcast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Polling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Polling transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Polling reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Cancelling polling transmission . . . . . . . . . . . . . . . . . . . . . . . . . .64

Standard one-time/bulletin polling . . . . . . . . . . . . . . . . . . . . .64

ITU bulletin polling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Printing bulletin messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Dual access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

While sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

While receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

While making copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

While printing reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

English

Chapter 6 - Programming

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Customizing features and operations . . . . . . . . . . . . . . . . . . . . . . . . .67

Viewing your current settings. . . . . . . . . . . . . . . . . . . . . . . . . . . .67

User function settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

User function settings list . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Changing user function settings . . . . . . . . . . . . . . . . . . . . . . . . . .73

Setting distinctive ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Personal mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Creating personal mailbox (polling) . . . . . . . . . . . . . . . . . . . . . . . 74

Closing personal mailbox (polling). . . . . . . . . . . . . . . . . . . . . . . .75

Forward number programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Memory password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Creating memory password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Changing memory password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Deleting memory password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

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English

Restricted Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Creating restricted ID password. . . . . . . . . . . . . . . . . . . . . . . . . . 77

Changing restricted ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Closing Restricted ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Dial Parameter Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Dial parameter settings list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Changing dial parameter settings . . . . . . . . . . . . . . . . . . . . . . . . . 81

Chapter 7 - Reports

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Understanding reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Activity report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Broadcast confirmation report . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Active memory files report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Configuration report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Message confirmation report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Confidential reception report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Broadcast entry report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Power outage report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Protocol dump . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Printing reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Printing message confirmation report . . . . . . . . . . . . . . . . . . . . . 87

Printing other reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Codes used in reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Result codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Communication codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Chapter 8 - Problem Solving

. . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Clearing document jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Clearing printing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Replacing toner cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Replacing image drum unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Reading print counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Shipping the fax machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Problem checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Display panel messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Normal display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

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English

Appendix A - Specifications

Appendix B - ISDN G4 Option

. . . . . . . . . . . . . . . . . . . . . . . . . . .107

. . . . . . . . . . . . . . . . . . . . . . . . .109

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

ISDN programming flow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Term definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Other settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

ISDN dial mode (user setting 30) . . . . . . . . . . . . . . . . . . . . . . . .110

ISDN dial mode (communication parameter). . . . . . . . . . . . . . .111

Speech receive (user setting 31) . . . . . . . . . . . . . . . . . . . . . . . . .111

Other related functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Display message examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

Index

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

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English

Safety instructions

This product has been carefully designed to give you years of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions you should take to avoid hurting yourself or damaging the product:

• Read the setup instructions in this manual carefully. Be sure to save it for future reference.

• Read and follow all warning and instruction labels on the product itself.

• Unplug the machine before you clean it. Use only a damp cloth; do not use liquid or aerosol cleaners.

• Place the machine on a firm, solid surface. If you put it on something unsteady, it may fall and be damaged; if you place it on a soft surface, such as a rug, sofa, or bed, the vents may become blocked, causing the machine to overheat.

• To protect the machine from overheating, make sure no openings are blocked. Do not put the machine on or near a heat source, such as a radiator or heat register. Keep it out of direct sunlight. Allow enough room around the machine for adequate ventilation and easy access.

• Do not use the machine near water, or spill liquid of any kind into it.

• Be certain that your power source matches the rating listed on the back of the machine. If you are not sure, check with your supplier or with your local power provider.

• This machine has an earthed, 3-pin plug as a safety feature, and it will only fit into an earthed outlet. If you can not plug it in, you probably have an older, non-earthed outlet; contact an electrician to have the outlet replaced. Do not use an adapter to defeat the earthing.

• To avoid damaging the power cable, do not put anything on it or place it where it will be walked on. If the cable becomes damaged or frayed, replace it immediately.

• If you are using an extension cable or power strip with the machine, make sure that the total current (amperes) required by all the equipment on the extension is less than the extension's

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rating. The total ratings of all equipment plugged into the outlet should not exceed 15 amperes.

• The power outlet into which you plug your machine must remain

accessible at all times.

• It is recommended that the machine be switched off prior to

opening or removing covers.

• Lifting the top cover may expose hot surfaces. Hot surfaces are

clearly labelled. Do NOT touch them.

• Do not poke anything into any ventilation slots; you could receive

an electrical shock or cause a fire.

• Apart from the routine maintenance described in the

accompanying documentation, do not try to service the machine yourself; opening or removing covers may expose you to shocks or other hazards.

• Do not make any adjustments other than those outlined in the

manual as you may cause damage requiring extensive repair work.

If anything happens which indicates the machine is not working properly or has been damaged, unplug it immediately and contact your supplier. These are some of the things to look for:

English

• The power cable or plug is frayed or damaged.

• Liquid has been spilled into the machine, or it has been exposed to

water.

• The machine has been dropped, or the cabinet is damaged.

• The machine does not function normally when you are following

the operating instructions. Machine Noise Information Ordinance 3. GSGV 18.1.1991:

The maximum sound pressure level is equal or less than 70 dB (A) according to ISO 7779.

GB4550.book Page x Wednesday, June 14, 2000 9:21 PM

English

Toner Cartridge & Image Drum Unit Handling

• Leave unused toner cartridges and image drum units in their packages until needed. When replacing a toner cartridge or image unit, reuse the packaging to dispose of the old toner cartridge or image drum unit.

• Do not expose the toner cartridges and image drum units to light for more than five minutes. Never expose the green drum (inside the image drum unit) to direct sunlight.

• Always hold the image drum unit by the ends - never by the middle. Never touch the green drum inside the image drum unit.

• To avoid damage to the image drum unit, always use original toner cartridges.

• Exercise care when removing the toner cartridge. Do not let it touch your clothing or porous materials. The toner powder causes permanent stains.

• Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water. Using heated water will make removing the stain much more difficult.

Emergency First Aid

• IF TONER IS SWALLOWED: Induce vomiting and seek medical attention. Never attempt to induce vomiting or give anything by mouth to a person who is unconscious.

• IF TONER IS INHALED: Take the person to an open area for fresh air. Seek medical attention.

• IF TONER GETS IN THE EYES: Flush eyes with large quantities of cool, NOT cold, water for a minimum of 15 minutes keeping eyelids open with fingers. Seek medical attention.

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Notes, cautions and warnings

Note: A note appears in this manual like this. A note provides

additional information to supplement the main text which may help you to use and understand the product.

CAUTION:

A caution appears in this manual like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

A WARNING APPEARS IN THIS MANUAL LIKE THIS. A WARNING

PROVIDES ADDITIONAL INFORMATION WHICH, IF IGNORED,

MAY RESULT IN A RISK OF PERSONAL INJURY.

English

WARNING

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Chapter 1 - Introduction

This fax machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper. It is designed to make the sending and receiving of faxes a fast and trouble free process.

Features

The fax machine includes the following features:

• 10 One Touch keys for automatic, single-key dialling of

preprogrammed telephone numbers.

• 70 AUTO DIAL numbers for automatic dialling of additional

preprogrammed telephone numbers.

• 5 Groups can be programmed to allow you to transmit a document to

multiple locations with a single selection.

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• A search feature to allow you to look for preprogrammed telephone

numbers by name.

• Halftone transmission in up to 64 shades of grey.

• Fax communication at up to 33 600 bits per second.

• Automatic redial and page re-transmission when a telephone number

is busy or when problems occur in communication.

• Advanced transmission and reception features, including up to 5

delayed transmissions, transmission to multiple locations, confidential transmission and reception, relay broadcast initiate and polling.

• Advanced memory transmission and reception features, including

automatic reception into memory with or without password printing.

• Reports to help you keep track of the operations and settings of your

fax machine.

• Automatic power save mode.

• Answering modes for manual and automatic fax reception, automatic

switching between incoming voice and fax messages and allows an

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answering machine to be connected in series to the telephone line after the fax machine.

• A closed network feature to allow you to limit who can send faxes to

your fax machine, or to limit both where faxes can be sent to and received from.

• Your fax machine can also make 50 copies of an original document

using standard weight (80 gsm) paper.

• 2 MB of built-in memory.

• During transmissions, your fax machine will begin scanning data into

memory as it begins dialling (Instant Dialling), thus saving time since it does not wait for a connection on the receiving end.

• Advanced dual access feature allowing you to load and prepare

documents for transmission while your fax machine is sending or receiving another message.

• High speed scanning of original documents.

• Restricted operation of your fax machine by using a four digit

password.

Product options

MFP option kit

This option allows your fax machine to communicate with a computer. Once the MFP software is installed you can:

• Use your fax machine as a local printer.

• Send fax messages directly from your computer.

• Receive and store fax messages directly into your computer.

• Scan pages from your fax machine into your computer.

• Carry out optical character recognition (OCR) on received faxes or

scanned pages.

• Easily program dial directories on your fax machine.

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ISDN

This option allows your fax machine to send and receive digital communications. For details on this option, see Appendix A.

Component identification

Your new fax machine package should contain the following items:

1. Fax machine main unit

2. Document tray

3. Paper tray/copy stacker

4. AC power cable

5. Telephone line cable

6. Document stacker

7. Image drum unit (inside main unit)

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8. Toner cartridge

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9. User’s Guide (this manual) (not illustrated)

If anything appears missing or damaged, please contact your supplier as soon as possible.

Components

Paper tray/copy stacker

- Load up to 100 sheets of paper into this tray. Up to 30 sheets of received faxes or finished copies are stacked on top of this tray.

Document tray

- Holds original documents that are to be faxed or

copied.

Document guides

- Adjust these guides to the page width of the

documents that are to be faxed or copied.

One-Touch keypad

Manual paper feeder

- Load paper into this slot when you want to

use a type of paper different from the paper in the paper tray.

Document stacker

- Supports documents that have been faxed or

copied.

7. Control panel

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PC Connector

LINE terminal

- Connect the computer cable into this connector.

- Terminal for connecting the unit to a telephone

line.

10.

TEL terminal

- Terminal for connecting the fax machine to an

external telephone or answering machine.

Note: Only one terminal is available and when the ISDN option is

installed voice communication is not supported.

11.

Power switch

12.

AC power inlet

- Connect the AC power cable, supplied with your

fax machine, into this inlet.

13.

LED print head

- This black bar is the part of your fax machine

which writes received or copied images onto the image drum unit.

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You should clean this bar each time you change your toner cartridge.

14.

Toner cartridge

- This black cylinder, installed inside the image drum unit, contains the black powder which is the ink for your fax machine. You will need to install a new toner cartridge when the REPLACE TONER CART message appears on the display.

15.

Image drum unit

- The image drum unit contains the green photosensitive drum which receives images from the LED print head and transfers them to the printing paper. You will need to install a new drum unit when the REPLACE DRUM CART message appears on the display.

Control panel keys and indicators

LCD panel:

instructions and information while your fax machine is operating or while you are programming your fax machine.

Transmit resolution/!!!! YES key:

used for transmitting documents. Use STD for standard originals, FINE and EX.FINE for detailed or small print originals, and PHOTO for originals that include colours or many shades of grey. You will also use this key as the ! YES key when making selections or to move your cursor while programming.

Refer to this liquid crystal display (LCD) panel for

This key changes the resolution

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Type of original/NO """" key:

This key selects document contrast after loading a document for transmission. Use LIGHT for originals that are too light, NORMAL for documents with good contrast, and DARK for originals that are too dark. You will also use this key as the NO " key when making selections or to move your cursor while programming.

Auto Rec key:

This key sets the answering mode of your fax machine. The answering mode controls how your fax machine answers incoming calls and receives faxes. The display of your fax machine always indicates your current selection. See Setting the Answering Mode in Installation for more information about the answering modes available in your fax machine.

Hyphen key:

When programming One Touch keys and Auto Dial telephone numbers, use this key to tell your fax machine to wait for the dial tone of an outside or international line before it continues dialling the rest of the telephone number. When programming the TSI/CSI and call back numbers into your fax machine, this key can also be used to enter a “+” symbol.

Search key:

The One Touch keys and Auto Dial numbers can be programmed to have a name or location ID associated with their telephone numbers. Using this key by itself or in combination with the numeric keypad, you can search for these numbers alphabetically. You can also use the Search key to search for unassigned One Touch keys and Auto Dial numbers.

Hook/V. Request key:

During a fax communication, pressing this key tells the operator at the other fax machine that you want to talk at the end of your transmission or after reception of any page has been completed. To use this feature both fax machines must have an external telephone connected. To answer a voice request, press this key after lifting your telephone handset. When no fax communication is taking place, pressing this key opens the telephone line for manual dialling (not available in some countries). You will hear the dialling tone through the speaker of your fax machine.

Note 1: With the ISDN option installed, pressing this key for manual

dialling is not possible. Nor will a dialling tone be heard when this key is pressed.

Note 2: With the ISDN option installed, voice communication is not

supported.

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Redial key:

Pressing this key manually redials the last number

dialled on your fax machine.

Note: If your fax machine has been set to enter power save mode

(after the fax machine has been inactive for three minutes), the manual redial function does not work.

Auto Dial key:

Auto Dial numbers are abbreviated numbers for rapid dialling. Rather than dialling the entire telephone number, you can enter a 2-digit code to Auto Dial number instead. You can also use the Location IDs (names) associated with Auto Dial numbers to search for these locations by name using the Search key. This key is also used in combination with the #/Group Key to select preprogrammed groups when sending faxes to multiple locations.

10.

Select Function key:

Using this key activates the advanced transmission and reception functions of your fax machine to obtain reports and for programming. To select a function, press the Select Function key, then press the One Touch key labelled with the function you want to use. While programming or selecting other functions, pressing the Select Function key a second time takes you directly back to the stand-by mode of your fax machine.

11.

Copy key:

After loading a document, press this key to make a copy. When no documents are loaded, press this key once to obtain a Message Confirmation Report about your last transmission on the LCD Display Panel and a second time to receive a printed report. You can also use the Copy key as a short-cut for programming One Touch keys and Auto Dial numbers. After you have loaded a document and manually dialled a telephone number, press Copy so you can instantly program that number into an unassigned One Touch Key or Auto Dial number.

12.

Stop key:

This key cancels any operation currently in progress and turns off the Alarm indicator. After loading paper, press this key to cancel alarm conditions after the condition has been corrected. During programming, pressing the Stop key takes you back step-bystep through the programming functions you have already selected.

13.

Start key:

Pressing the Start key initiates the operation indicated on the display or confirms information you have entered into the display. While the fax machine is in power save mode, press the Start key to exit power save mode.

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14.

Alarm indicator:

This indicator glows red and an alarm sounds notifies you of any problem that occurs. To turn the alarm indicator off, press the Stop key and correct the problem.

15.

Plus (+) key (One Touch key 8):

Each fax number you enter or program into your fax machine can be up to 32 digits long. When a number is longer than 32 digits, it is possible to dial this number using combinations of One Touch keys, Auto Dial numbers or the numeric keypad. When programming a chain dial number into a One Touch key or Auto Dial number, press the Plus key at the end of the first part of the number to indicate to the fax machine that this is a chain dial number. When programming TSI/CSI and call back numbers into your fax machine, this key is used to enter a “+” symbol.

Note: With the ISDN option installed, chain dial numbers can be

programmed but cannot be used.

16.

Pause key (One Touch key 10):

Use this key on the One Touch keypad to enter automatic three second pauses in dialling when programming telephone numbers. For example, you may want to use this key to tell your fax machine to wait for an outside or international line to open. Pauses in telephone numbers are marked by a “P” symbol.

17.

Space key (One Touch key 9):

Use this key on the One Touch keypad to enter spaces while programming or to erase previously programmed information. Unlike the Pause key, spaces are used for easier reading only and have no effect on dialling.

18.

One Touch keypad:

For a description of all the functions of the

One Touch keypad, see the following section “One Touch keypad”.

19.

One Touch labels:

After programming a location into a One Touch key, write the name of the location on the One Touch label. Lift off the plastic cover and use a pencil to write in the name, then replace the cover.

20.

#/Group key:

Once you have programmed some One Touch keys or Auto Dial numbers, use this key to create groups to allow you to send the same fax to multiple locations. After you have loaded a document, press the Auto Dial key and use this key to select the group you want to send your fax to.

21.

0/Unique key:

When dialling, use this key to enter a “0”. When

programming your Sender ID or a Location ID, you can use this key

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to enter a variety of unique characters, e.g. ! # & ’ ( ) * + , - . / : ; = ?

· ä ß ñ ö ü Æ Å Ø æ å ø

22.

Numeric keypad:

When dialling, these twelve keys work like the keypad on a telephone. You will also use the keypad to enter numbers, letters and other characters while programming. After pressing the Search key, you can also use the numeric keypad to alphabetically search for the names of locations programmed into your fax machine.

23.

*/Tone key:

If your fax machine is set to pulse dialling, this key allows you to switch the dialling operation of your fax machine from pulse to tone dialling during your current call. You can also use this key while programming to create numbers with mixed pulse-then-tone operation.

Note: This function is not available in some countries.

One touch keypad

The One Touch keys are an important tool on your fax machine. You will use them for quick, one-touch dialling, and to access the functions and programming options of your fax machine.

Dialling

To use a One Touch key for dialling, press the appropriate One Touch key. For each key, you can program up to two telephone numbers: a primary number, which will always be dialled first, and an alternate number, which will be automatically dialled if the first number is busy or if there is no answer. You can also use the Location IDs (names) associated with One Touch keys to search for these locations by name using the Search key.

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Selecting functions and programming

You will also use One Touch keys for selecting special transmission and reception functions, obtaining reports and programming. To select a function from the One Touch keypad, press the Select Function key, then press the corresponding One Touch key.

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1/Delayed TX key:

Using this key sends a fax at a later time and date,

which you can specify for up to three days later.

2/Print Operation key:

Using this key prints out a confidential received document stored in the memory of your confidential personal box number after entering your 4-digit password. If memory reception mode is set on your fax machine, use this key to print faxes that have been received in memory. Also, use this key to print any bulletin polling messages that have been stored in memory.

Note: Changing the answering mode of your fax machine

automatically prints out any non-confidential faxes that have been received into memory.

3/Confidential TX key:

Using this key sends a confidential document to a personal mailbox (a memory storage area) in the receiving fax machine.

4/Relay Initiate TX key:

Using this key sets up a relayed fax transmission. During a relayed fax transmission, your fax machine initiates the transmission by sending a document to a second fax machine, which then broadcasts the message to a number of other fax machines.

5/Polling key:

Using this key sets your fax machine to scan and store documents in memory, then wait for another fax machine to call and request a document to be sent (polling transmission). When no document is loaded on the document table, using this key calls another fax machine and requests it to send the documents it has loaded into memory (polling reception).

6/Report Print key:

Using this key manually prints reports from your fax

machine.

7/Counter Display key:

Your fax machine keeps track of the number of pages it has printed and scanned. Using this key checks the print and scan counters of your fax machine and resets the drum counter of your fax machine after replacing the image drum unit.

8/Location Program key:

Using this key programs One Touch keys,

Auto Dial numbers and groups into your fax machine.

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9/User Program key:

Using this key allows you to program identification information of your fax machine; set the clock of your fax machine; set up mail boxes for confidential message reception; change your fax machine function settings and dial parameters; program passwords for printing messages stored in memory; program forwarding number and, if fitted, ISDN parameters and to restrict the use of your fax machine.

10/Printer Cleaning key:

Using this key prints a cleaning page for

clearing any accumulated toner from the image drum of your fax machine.

Signal tones

Your fax machine emits a number of sounds to inform you of specific conditions.

Key Select Tone:

key.

Error Tones:

machine will emit three short beeps. If your fax machine experiences a problem during communications, it will emit three long beeps. Press the Stop key to turn the error tone off, then print a Message Confirmation Report to check the source of the problem by pressing the Copy key twice with no documents loaded.

Voice Request Tone:

remote fax machine can initiate a voice request. When the person at the remote fax machine either initiates or answers your voice request, your fax machine emits a repetitive warbling sound.

This is a short beep that occurs each time you press a

If you press a wrong or inappropriate key, your fax

During a fax session, either you or the person at the

End of Session Tone:

At the end of every successful fax session, your fax machine emits a short beep to inform you that there were no errors or problems in the communication.

Off-Hook Alarm Tone:

If your fax machine is equipped with a handset and if the handset is left off the hook, your fax machine will emit an intermittent warbling sound. To turn off the sound, hang up the handset or press the Stop key.

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Chapter 2 - Installation

Getting started

To install your new fax machine, follow the instructions from Unpacking to Setting the Fax Identification. You must complete these steps for your fax machine to operate properly.

If you have purchased an option package for your fax machine, refer to the documentation you received with that option.

Where to install your fax machine

1. Install your fax machine in a dust-free location away from direct sunlight.

2. Allow several centimetres on each side of the fax machine to ensure adequate ventilation.

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3. Make sure that both power and telephone outlets are available nearby.

4. Choose a location where the relative humidity is between 20% and 80%, and where the temperature is between 10 °C and 32 °C.

Unpacking

Before you begin, make sure that all items listed below are included in your package. Refer to the illustrations in Component Identification and remove the contents from the carton placing them on a sturdy surface.

1. Fax machine unit

2. Toner cartridge

3. Image drum unit (inside facsimile unit)

4. Power cable

5. Telephone line cable

6. Paper tray/Copy stacker

7. Document tray

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8. Document stacker

9. This User's Guide

Note: A telephone handset, handset cradle and handset cable may also

be included. If any items are missing, notify your supplier immediately for a replacement. Keep your packing materials and carton in case you ever need to ship or transport the machine.

CAUTION:

Do not ship the fax machine with the image drum unit and toner cartridge installed. Refer to Shipping the Fax Machine later in this user’s guide.

Setting up

Installing paper trays and stackers

1. Slot the tabs of the paper tray/copy stacker into the rearmost slots in the top of the fax machine until the tabs lock into place.

2. Insert the document tray into the long horizontal slot on the top of the unit until it locks into place.

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3. Slot the tabs of the document stacker into the slots at the front of the fax machine until the tabs lock into place.

Installing toner cartridge

1. Open the top cover.

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2. Grasp the control panel. Pull upward and toward you until the control panel releases, then swing it out of the way.

3. Carefully remove the protective sheet from the document feeder.

CAUTION:

Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit.

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4. Lift the image drum unit out and keeping the image drum unit out of direct sunlight. DO NOT touch the green surface of the drum.

5. Carefully remove the protective sheet from the image drum unit.

6. Place the image drum unit back into your fax machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown. Then press down firmly on both ends of the image drum until it snaps into place.

7. Remove the protective plastic cover from the toner well in the image drum unit.

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BE CAREFUL WHEN HANDLING THE TONER CARTRIDGE. DO

NOT LET TONER SPILL ONTO YOUR CLOTHING OR OTHER

POROUS MATERIALS. IF YOU EXPERIENCE ANY PROBLEMS

WITH TONER, REFER TO THE SAFETY INSTRUCTIONS AT THE

BEGINNING OF THIS USER'S GUIDE.

8. Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge.

CAUTION:

Be careful not to insert the toner cartridge backwards into the image drum unit.

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WARNING

9. With the ridged sides facing up and the coloured lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place.

10. Once the toner cartridge is in place, push the coloured lever all the way forward to secure it and release the toner.

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11. Close the top cover of the fax machine until it snaps into place.

12. Close the control panel by pressing down until the cover snaps into place.

Connecting telephone line

1. Insert one end of the telephone cable into the LINE terminal at the back of the machine.

2. Insert the other end of the telephone cable into your wall telephone socket.

Note: Now, you can connect either an external telephone, the external

handset option or an answering machine to your fax machine. See the instructions below.

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