OKI OKIFAX 250 User Guide
English
English
User’s Guide
User’s Guide i
Note to customers
Every effort has been made to ensure that the information
in this document is complete, accurate, and up-to-date.
The manufacturer assumes no responsibility for the
results of errors beyond its control. The manufacturer
also cannot guarantee that changes in software and
equipmen t made by other manufacturers and referred to
in this guide will not affect the applicability of the
information in it. Mention of software products
manufactured by other companies does not necessarily
constitute endorsement by the manufacturer.
First edition June 1999.
© Oki Europe Limited 1999.
Oki is a registered trademark of Oki Electric Industry
Company, Ltd.
Energy Star is a trademark of the United States
Environmental Protection Agency
Other product names and brand names are registered
trademarks or trademarks of their proprietors.
This product complies with the requirements of the Council Directives 89/336/
EEC and 73/23/EEC amended by 93/68/
EEC on the approximation of the laws of
the member states relating to electromagnetic compatibility and low voltage.
Energy Star
As an Energy Star Partner, the
manufacturer has determined that this
product meets the Energy Star guide-lines
for energy efficiency.
ii OKIFAX 250
Contents
Note to customers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii
Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . .v
Notes, Cautions and Warnings. . . . . . . . . . . . . . . . . . vii
Cleaning and maintenance . . . . . . . . . . . . . . . . . . . . . vii
Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Checking Package Contents. . . . . . . . . . . . . . . . . . . . . .2
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Installing the handset . . . . . . . . . . . . . . . . . . . . . . . .3
Connecting the telephone line cable. . . . . . . . . . . . .3
Connecti ng a second t elephone or
answering machine . . . . . . . . . . . . . . . . . . . . . . .4
Connecting the power supply adaptor . . . . . . . . . . .4
Installing the thermal transfer ribbon . . . . . . . . . . . .5
Loading recording paper. . . . . . . . . . . . . . . . . . . . . .7
Installing the leading paper tray . . . . . . . . . . . . . . . .8
Setting reception reduction. . . . . . . . . . . . . . . . . . . .8
Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Keypanel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Audible Alarm identification . . . . . . . . . . . . . . . . .10
Initial Programming . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Inputting Characters . . . . . . . . . . . . . . . . . . . . . . . .13
Setting the Date and Time . . . . . . . . . . . . . . . . . . .13
Setting Sender ID . . . . . . . . . . . . . . . . . . . . . . . . . .14
Entering your name . . . . . . . . . . . . . . . . . . . . . 14
Entering your fax number. . . . . . . . . . . . . . . . . 14
Storing one touch numbers. . . . . . . . . . . . . . . . . . .15
Storing speed dial directory numbers. . . . . . . . . . .15
To modify a directory entry . . . . . . . . . . . . . . . 16
To delete a directory entry . . . . . . . . . . . . . . . . 16
Basic Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Loading documents. . . . . . . . . . . . . . . . . . . . . . . . .17
Document dimensions:. . . . . . . . . . . . . . . . . . . 17
Document insertion . . . . . . . . . . . . . . . . . . . . . 17
Sending documents. . . . . . . . . . . . . . . . . . . . . . . . .18
Keypad dialling . . . . . . . . . . . . . . . . . . . . . . . . 18
One-touch dialling . . . . . . . . . . . . . . . . . . . . . . 19
Directory dialling . . . . . . . . . . . . . . . . . . . . . . . 19
Manual redial . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Low speed transmission . . . . . . . . . . . . . . . . . . 20
Cancelling transmission . . . . . . . . . . . . . . . . . . 20
Adding pages while sending. . . . . . . . . . . . . . . 20
Copying documents . . . . . . . . . . . . . . . . . . . . . . . .21
English
User’s Guide iii
Receiving documents. . . . . . . . . . . . . . . . . . . . . . .21
TEL mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
FAX mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
TAD mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 3
Memory reception . . . . . . . . . . . . . . . . . . . . . . .24
Setting user preferences. . . . . . . . . . . . . . . . . . . . . . . .25
Setting alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
TEL/FAX switchover. . . . . . . . . . . . . . . . . . . . . . .25
Ring count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Tone/ Pulse dial mode (not in UK) . . . . . . . . . . . .26
Silence detection . . . . . . . . . . . . . . . . . . . . . . . . . .27
Message confirmation report . . . . . . . . . . . . . . . . .28
Remote control. . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Redial times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Redial interval . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Special functions . . . . . . . . . . . . . . . . . . . . . . . . . .30
Reception timer . . . . . . . . . . . . . . . . . . . . . . . . .30
Reception restriction . . . . . . . . . . . . . . . . . . . . .31
R key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Distinctive ring . . . . . . . . . . . . . . . . . . . . . . . . .32
Speaker volume . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Printing Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Journal report. . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Phone book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Timer report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Help List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Special Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Delayed transmission. . . . . . . . . . . . . . . . . . . . . . . 36
Document delayed transmission . . . . . . . . . . . .36
Memory delayed transmission. . . . . . . . . . . . . .37
Polling transmission. . . . . . . . . . . . . . . . . . . . . . . .38
Polling reception . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Instant polling reception . . . . . . . . . . . . . . . . . .39
Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Clearing a recording paper jam . . . . . . . . . . . . . . .40
Clearing a document jam . . . . . . . . . . . . . . . . . . . . 41
Error codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
iv OKIFAX 250
Safety Instructions
This product has been carefully designed to give you
years of safe, reliable performance. As with all electrical
equipment, however, there are a few basic precautions
you should take to avoid hurting yourself or damagi ng the
product:
• Read the setup instructions in this manual carefully.
Be sure to save it for future reference.
• Read and follow all warning and instruction labels on
the product itself.
• Unplug the machine before you clean it. Use only a
damp cloth; do not use liquid or aerosol cleaners.
• Place the machine on a firm, solid s ur f ace. I f y ou pu t
it on something unsteady, it may fall and be
damaged; if you place it on a soft surface, such as a
rug, sofa, or bed, the vents may become blocked,
causing the machine to overheat.
• Install the machine away from other electronic
devices to avoid interference. Make sure that the
machine does not share a power outlet with any other
equipment.
• To protect the machine from overheating, make sure
no openings are blocked. Do not put the machine on
or near a heat source, such as a radiator. Keep it out
of direct sunlight. Allow enough room around the
machine for adequate ventilation and easy access.
• Do not use the machine near water, or spill liquid of
any kind into it.
• Be certain that your power source matches the rating
listed on the back of the machine. If you are not sure,
check with your supplier or with your local power
provider.
• This machine has an earthed, 3-pin plug as a safety
feature, and it will only fit into an earthed outlet. If
you can not plug it in, you probably have an older,
non-earthed outlet; contact an electrician to have the
outlet replaced. Do not use an adapter to defeat the
earthing.
• To avoid damaging the power cable, do not put
anything on it or place it where it will be walked on.
If the cable becomes damaged or frayed, replace it
immediately.
English
User’s Guide v
• If you are using an extensi on cable or p ower st rip
with the machine, make sure that the total current
(amperes) required by all the equipment on the
extension is less than the extension's rating. The total
ratings of all equipment plugged into the outlet
should not exceed 15 amperes.
If anything happens which indicates the machine is not
working properly or has been damaged, unplug it
immediately and contact your supplier.
These are some of the things to look for:
• The power cable or plug is frayed or damaged.
• The power outlet into which you plug your machine
must remain accessible at all times.
• It is recommended that the machine be switched off
prior to op ening or removing covers.
• Lifting the top cover may expose hot surfaces. Hot
surfaces are clearly labelled. Do NOT touch them.
• Liquid has been spilled into the machine, or it has
been exposed to water.
• The machine has been dropped, or the cabinet is
damaged.
• The machine does not function normally when you
are following the operating instructions.
• Do not poke anything into any ventilation slots; you
could receive an electrical shock or cause a fire.
• Apart from the routine maintenance described in the
accompanying documentation, do not try to service
the machine yourself; opening or removing covers
may expose you to shocks or other hazards.
• Do not make any a djustments other than those
outlined in the manual as you may cause damage
requiring extensive repair work.
vi OKIFAX 250
Notes, Cautions and W arnings
Cleaning and maintenance
Note:
A note appears in this manual like this. A
note provides additional information to
supplement the main text which may help
you to use and understand the product.
Caution:
A caution appears in this manual like
this. A caution provides additional
information which, if ignored, may result
in equipment malfunction or damage.
ARNING
W
WARNING APPEARS IN THIS MANUAL
A
LIKE THIS
ADDITIONAL INFORMATION WHICH, IF
IGNORED, MAY RESULT IN A RISK OF
PERSONAL INJURY
:
WARNING PROVIDES
. A
.
Before cleaning disconnect the machine from the
1
power supply. Use a soft damp cloth to wipe over the
operation panel and main body of the machine.
DO NOT USE ALCOHOL OR ANY OTHER
STRONG CLEANING SOLUTION
Always unplug the machine before trying to remove
2
.
any objects that may have fallen into it.
Never lubricate parts yourself, always contact your dealer
first.
English
User’s Guide vii
Note for user’s in New Zealand only:
The operation of this equipment on the same line
as telephones or other equipment with audible
warning devices or automatic ring detectors will
give rise to bell tinkle or noise and may cause
false tripping of the detector. Should such
problems occur, the user i s not to contact Telecom
Faults Service.
Not all standard telephones will respond to
incoming ringing when conn ected to an extensio n
socket.
viii OKIFAX 250
Features
Your new fax machine brings you the latest advances in
communication technology, offering a range of features
designed to make your telephone communications both
easy and efficient.
• Compact design requires minimal space in the home
or small office.
• Built-in telephone offers conventional voice
operation with telephone handset.
• 5 one touch memory locations for storage of your
most frequently used telephone and fax numbers.
• 50 memory locations for storage of other telephone
and fax numbers, together with their names.
• Automatic answering of incoming calls, including
automatic detection of voice and fax.
• Delayed fax transmission for se nding messages
during off-peak charging periods.
• Transmit and receive polling functions for automatic
distribution and collection of fax messages.
• Printed reports confirming successful (or
unsuccessful) transmission and reception, listing
directory entries and configuration settings.
• Simple programming of all f eatures via con trol panel
buttons and LCD display panel.
English
User’s Guide 1
Checking Package Contents
Your package should contain the following items:
Facsimile machine
1
This User’s Guide.
2
Telephone line cable
3
Thermal transfer ribbon
4
Leading paper tray
5
Extension paper tray
6
Handset cradle
7
Two handset screws
8
Telephone handset
9
Power supply adaptor
10
AC power cable
11
One-touch key label for affixing to handset
12
Adaptor (UK only)
13
2
1
11
10
12
2
3
4
5
1
9
8
3
7
Note:
If any item appears to be missing or damaged,
please contact your supplier without delay.
4
5
6
2 OKIFAX 250
Installation
Installing the handset
Install the handset cradle using the two screws
1
provided.
Connect one end of the coil cord to the TEL 1 jack (1)
2
on the left-hand side of machine.
Connecting the telephone line cable
Connect one end of the telephone line cable to the
1
Line jack (1) on the machine, and the other en d to the
wall socket.
ARNING
W
NSURE THAT THE POWER CORD IS UNPLUGGED
E
BEFORE CONNECTING THE FAX MACHINE TO THE
TELEPHONE LINE
:
.
English
User’s Guide 3
Connecting a second telephone or answering machine
Connect your extension telephone or an answering
1
machine to the TEL 2 jack of the machine (1). To
accommodate either of these options it may be
necessary to use the adaptor (2) supplied in certain
countries with the fax machine.
Note:
When connecting an answer machine ensure that
its ring response is set to lower than that of the fax
machine e.g., if the fax machine is set to 5 rings,
the answer machine should be set to 3 rings (see
“Ring count” on page 26).
Connecting the power supply adaptor
Plug the power supply adaptor cable into the socket
1
on the right-hand side of the fax machine and insert
the cord into the retainers on the side of the machine
as shown below.
This connection may not be permitted in certain
countries.
2
4 OKIFAX 250
Connect one end of the power cable to the a daptor and
2
plug the other end of the power cable into a suitable
wall power outlet located nearby.
Note :
There is no power switch on this fax machine. The
power is on as long as the fax machine is plugged
in.
Installing the thermal transfer ribbon
The thermal transfer ribbon prints your documents and
must be installed before receiving or copy ing documents.
Use the ribbon roll recommended by your Oki dealer to
avoid poor quality printing.
• Ribbon roll dimensions:
width: 210 mm ± 1 mm
length: 30m/100m
core: 12.7mm ± 1 mm.
The ribbon is near to its end and must be replaced when
the display shows CHECK RIBBO N.
Note:
Always store ribbons in a dry, cool place and
avoid exposure to extremes of temperature.
If you are replacing an old ribbon please make
sure you clean the thermal print head (see
“Cleaning” on page 42).
To install a new ribbon:
Unplug the power cable from the power outlet.
1
Open the paper tray (1) and keypanel (2) then open
2
the top cover (3) as shown below.
English
User’s Guide 5
Insert the larger thermal transfer ribbon roll (1) into
3
the back ribbon bay (2) by placing one end of the
ribbon holder into the right side of the bay and
pushing against the spring to inser t the left han d si de
of the ribbon roll. Make sure that the ribbon roll sits
properly in place in the ribbon bay.
Place the smaller front ribbon roll (1) in the front ribbon
4
bay (2) by locating the hole on the left hand side of the
ribbon onto the spindle on the left of the ribbon bay and
dropping the right hand cog (3) into place.
Make sure the ribbon’s surface is s mo oth and taut by
5
rolling the cog on the front spool towards the
keypanel to take up any slack..
Close all the open parts firmly.
6
Note :
Whenever the machine is moved, please check to
make certain the thermal transfer ribbon roll is
still taut and firmly in place.
Dispose of used ribbons carefully, because an
imprint of the contents of your fax messages will
be left on the used ribbons.
6 OKIFAX 250
Loading recording paper
2
Your fax machine prints onto plain paper and will hold up
to 40 sheets of 80g/m² A4 paper (210 x 297mm).
Open the paper tray (1).
1
Clip the extension tray onto the paper tray as shown
2
below.
Lift the paper release lever on the back of the machine
3
(2) to release the paper tray, and insert a stack of
paper.
Line up the right edge of the stack of paper against
4
the right edge of the paper tray and slide the
adjustable paper guide (3) until it touches the left edge
of the stack of paper.
English
User’s Guide 7
Push the paper release lever back down again and
5
press the button to feed the first sheet through.
Note:
Paper can only be ins erted when the pape r tray is
empty.
To empty the paper tray: remove all paper apart
from the sheet that is currrently fed into the
machine, and then press the
final sheet.
For best print quality, follow the directions on the
paper packet.
button to eject the
Installing the leading paper tray
Attach the leading paper tray as shown below.
Setting reception reduction
You can set your machine to reduce the size of incoming
faxes to a fixed percentage, regardless of the size of paper
in your machine.
To change the the level of reception reduction:
Press the
1
appears in the display then press the button.
When RX REDUCTION appears in the display, press
2
the button.
The display will show 1
3
the
reduction you want.
Press the button to confirm your choice and move
4
to the next setting.
Make changes to the next setting or press the
5
button to return to the Standby Mode.
FUNCTION
</RESOL. / CONTRAST/>
button until PRINTING
00% / 93% / 87% / 70% . Us e
buttons to select the
8 OKIFAX 250
Control Panel
Keypanel
Numeric (0~9): Use to dial numbers and programme
1
machine functions and directories.
One-touch (1~5): Use to store and dial your 5 most
2
frequently used telephone and fax numbers.
3 FUNCTION
scroll forward through functions.
Display: Shows operating status, time, telephone and
4
fax numbers.
5MODE
: Press to select function mode and to
: Press to select receiving mode.
6HELP
7
8
9
10 */P→→→→T
: Prints out a quick reference Help List.
: Press to connect to telephone line when machine
is in Standby mode (hands free dialing).
“IN USE” LED: Lights to indicate the telephone line
is engaged.
: Press to terminate operations or alarms.
:Press to change the current dialling mode from
PULSE to TONE.
English
User’s Guide 9
: Use to enter unique characters when programming
11 #
Sender ID or one-touch and directory entries.
: Use to enter a “>” (Flash/Prefix) when dialling or
12 R
for “TEL/FAX No.” editing and to insert a “+”
(international access code) when editing “YOUR
FAX No.”.
13 </RESOL.
: Use to select resolution of transmitted
fax or copy, to move the LCD cursor to the left when
programming and to reduce speaker volume.
14 REDIAL
: Press to automatically redial last number
dialled.
15 PAUSE
:Use to insert a “-” (pause) when dialling or
when programming fax/telephone numbers.
16 DIRECTORY
: Use to access Phone Book and change
character case between upper/lower case and digit in
Sender ID setting.
17 CONTRAST/>
: Use to select contrast of transmitted
fax or copy, to move the LCD cursor to the right when
programming and to increase speaker volume.
18 POLLING
: Press this button to poll faxes from
remote fax machines.
“ALARM” LED: ON to indicate a fault.
19
: Press to start transmission or copying and
20
confirm options during function set up.
Audible Alarm identification
An audible tone will be generated to alert you to check
the status of the machine. A description of the tones and
their significance is given below.
Tone Description
Tone for 1 second • Power on normally
• Transmission or reception is successfully completed
Intermittent tone for
3~5 seconds
Intermittent tone for
18/30 seconds
Intermittent tone • Handset is off-hook after commu-
1 beep • Place a document in the ADF
• Communication trouble.
• Document jam.
• No paper.
• Paper jam.
• Top cover is opened.
• Thermal Printer Head has overheated.
• No ribbon.
• Local alarm. to alert you to pick up
the handset to answer a call if the
machine is in F AX recepti on mode
and the FAX/T EL switch over feature (voice call alert) is activated
nication has been completed.
10 OKIFAX 250
Initial Programm ing
Setting date/time
Setting your name
Editing one touch speed dial
Setting your FAX number
Setting ring count
Setting TEL/FAX switchover
Setting alarm
Editing directory dial numbers
Setting redial interval
Setting redial times
Setting remote control
Printing transmission report
Setting silence detection
Setting dial mode
Setting reception reduction
Setting language
FUNCTION NO: XX
SETTINGS
CONFIGURATION
PRINTING
REPORT
COMMUNICATION
SPECIAL FUNCTION
Setting low speed
Setting polling reception
Setting polling transmission
Setting delay transmission
Printing timer report
Printing TEL number list
Printing journal report
Setting R key
Setting reception restrict
Setting reception timer
Setting distinctive ring
Functions
Your machine allows you to program and store a series of
settings and functions. You can change the default
settings of your fax machine to accommodate your
specific preferences. The Function Chart opposite shows
you all the functions available via the FUNCTION
button.
User’s Guide 11
Note:
Due to differences in local telephone
regulations not al l functi ons are ava ilabl e in
every country. To see which functions are
present for your country, print out a Help List
by pressing the HELP button.
English
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