OKI OKIFAX 170 User Guide
P
REFACE
Every effort has been made to ensure that the information in this document is complete,
accurate, and up-to-date. The manufacturer assumes no responsibility for the results of
errors beyond its control. The manufacturer also cannot guarantee that changes in software
and equipment made by other manufacturers and referred to in this guide will not affect
the applicability of the information in it. Mention of software products manufactured by
other companies does not necessarily constitute endorsement by the manufacturer.
While all reasonable efforts have been made to make this document as accurate and helpful
as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or
completeness of the information contained herein.
The most up-to-date drivers and manuals are available from:
http://www.okiprintingsolutions.com
07110301 iss. 01; Copyright © 2010 Oki Europe Ltd. All rights reserved.
Oki is a registered trademark of Oki Electric Industry Company, Ltd.
Oki Printing Solutions is a trademark of Oki Data Corporation.
Energy Star is a trademark of the United States Environmental Protection Agency.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.
Apple, Macintosh, Mac and Mac OS are trademarks of Apple Inc.
Other product names and brand names are registered trademarks or trademarks of their
proprietors.
This product complies with the requirements of the Council Directives 2004/
108/EC (EMC), 2006/95/EC (LVD), 1999/5/EC (R&TTE) and 2009/125/EC
(EuP) as amended where applicable, on the approximation of the laws of the
member states relating to electromagnetic compatibility, low voltage, radio &
telecommunications terminal equipment and energy using products.
The following cables were used to evaluate this product to achieve EMC directive
2004/108/EC compliance and configurations other than this may affect that compliance.
CABLE TYPE LENGTH
(METRE)
Power 1.8 ✘✘
Tel 2.0 ✘✘
Line (RJ11-RJ11) 3.0 ✘✘
Line (German) 2.5 ✘✘
CORE SHIELD
E
MERGENCY FIRST AID
Take care with toner powder:
If swallowed, give small amounts of cold water and seek medical
attention. DO NOT attempt to induce vomiting.
If inhaled, move the person to an open area for fresh air. Seek medical
attention.
If it gets into the eyes, flush with large amounts of water for at least
15 minutes keeping eyelids open. Seek medical attention.
Spillages should be treated with cold water and soap to help reduce
risk of staining skin or clothing.
M
ANUFACTURER
/I
MPORTER TO THE
EU/
AUTHORISED
REPRESENTATIVE
Oki Europe Limited (trading as Oki Printing Solutions)
Blays House
Wick Road
Egham
Surrey, TW20 0HJ
United Kingdom
For all sales, support and general enquiries contact your local distributor.
E
NVIRONMENTAL
INFORMATION
TABLE OF CONTENTS
Preface .......................................................................................................................... 2
Emergency First Aid ................................................................................................ 3
Manufacturer .......................................................................................................... 3
Importer to the EU/Authorised Representative ............................................................ 3
Environmental Information ....................................................................................... 3
Notices and Danger! ................................................................................................ 8
Introduction ........................................................................................................... 9
General Safety Information ......................................................................................... 10
Setting Up the Device ..................................................................................... 10
Power Supply/Telephone Line .......................................................................... 10
Consumable Materials..................................................................................... 11
Repairs ......................................................................................................... 11
Overview ..................................................................................................................... 12
Device Overview ................................................................................................... 12
Connections on the Rear Side ................................................................................. 13
Panel with Display ................................................................................................. 14
Overview of the Menu Functions .............................................................................. 16
0 Settings ..................................................................................................... 16
1 Copier........................................................................................................ 16
2 Printer ....................................................................................................... 16
4 Fax............................................................................................................ 17
5 Telephone Book .......................................................................................... 17
7 Jobs .......................................................................................................... 17
8 Lists and Reports......................................................................................... 17
9 Miscellaneous.............................................................................................. 17
Print Lists and Reports ........................................................................................... 18
Printing the Functions List ............................................................................... 18
Printing the Telephone Book ............................................................................ 18
Printing the Fax Templates .............................................................................. 18
Printing Fax Journal/Call Log............................................................................ 18
Printing the Job List........................................................................................ 18
Print Calendar................................................................................................ 18
Sudoku: Printing a Game ................................................................................ 18
Prints the List of Settings ................................................................................ 18
Initial Operation.......................................................................................................... 19
Packing Contents .................................................................................................. 19
Removing Packaging Material ................................................................................. 20
Removing Packaging Material from the Device.................................................... 20
Remove the Packaging Material from the Toner Cartridge .................................... 20
Remove the Packaging Material from the Paper Tray ........................................... 22
Attaching the Document Support ............................................................................. 23
Fold Out the Print Out Support ................................................................................ 24
Attaching the Document Outlet Tray ........................................................................ 25
Connecting the Telephone Handset .......................................................................... 25
Connecting the Telephone Cable ............................................................................. 25
Connecting the Mains Cable .................................................................................... 26
Initial Installation .................................................................................................. 27
Selecting the Language................................................................................... 27
Selecting the Country ..................................................................................... 27
Set the Time Zone.......................................................................................... 27
Entering Name............................................................................................... 27
Entering Number............................................................................................ 28
Entering the Date and Time ............................................................................. 28
Telephone Functions.................................................................................................... 29
Placing a Call on the Device .................................................................................... 29
Getting Outside Line .............................................................................................. 29
Chain Dialling ....................................................................................................... 30
4 Table of Contents
Insert Dialling Pause .............................................................................................. 30
Dialling with the Handset Replaced .......................................................................... 30
Calling Line Identification (CLIP) ............................................................................. 30
Missed Calls ......................................................................................................... 30
Telephone Book of the Device...................................................................................... 31
Looking up an Entry .............................................................................................. 31
Saving Entry ........................................................................................................ 31
Edit Entry ............................................................................................................ 32
Delete an Entry ..................................................................................................... 33
Delete all Entries ................................................................................................... 33
Printing the Telephone Book ................................................................................... 34
Printing List of all Entries................................................................................. 34
Printing an Individual Entry ............................................................................. 34
Groups ................................................................................................................ 34
Creating Group .............................................................................................. 34
Edit Group..................................................................................................... 34
Deleting a Group............................................................................................ 35
Printer and Printing Media........................................................................................... 36
Specifications for Print Media .................................................................................. 36
Pulling out Paper Stopper ....................................................................................... 37
Insert Paper into the Paper Tray ............................................................................. 37
Load Paper into the Manual Paper Feed .................................................................... 40
Loading Pre-printed Material ................................................................................... 40
Insert the Template into the Paper Tray ............................................................ 40
Load Templates into the Manual Paper Feed....................................................... 41
Inserting Slides and Labels ..................................................................................... 41
Printing on Both Sides (Manual Duplex Printing) ........................................................ 41
Print Calendar ...................................................................................................... 42
Sudoku: Printing a Game ....................................................................................... 42
Printing a Game ............................................................................................. 42
Printing the Last Game Again........................................................................... 42
Printing the Solution ....................................................................................... 43
Sudoku for Every Day ..................................................................................... 43
Fax .............................................................................................................................. 44
Send a Fax Using Standard Settings ........................................................................ 44
Loading Documents ............................................................................................... 44
Dialling a Number ................................................................................................. 45
Getting Outside Line .............................................................................................. 46
Sending Fax Later (= Timer Function) ...................................................................... 46
Sending Fax Manually ............................................................................................ 47
Chain Dialling ....................................................................................................... 47
Eavesdropping while Connection is Established .......................................................... 47
Sending to Multiple Recipients (= Broadcasting) ........................................................ 47
Using Fax Templates ............................................................................................. 48
Fax Reception ....................................................................................................... 48
Receiving Fax Manually .......................................................................................... 49
Receive Faxes Silently ........................................................................................... 49
Setting Protected Fax Reception .............................................................................. 49
Entering the PIN Code .................................................................................... 49
Switching On and Off...................................................................................... 49
Printing Out Fax Transmissions ........................................................................ 50
Polling Faxes ........................................................................................................ 50
Polling Faxes Directly...................................................................................... 50
Time-Deferred Polling ..................................................................................... 50
Jobs .................................................................................................................... 50
Immediate Job Execution ................................................................................ 51
Changing a Job .............................................................................................. 51
Deleting a Job................................................................................................ 51
Printing a Job ................................................................................................ 51
Printing the Job List........................................................................................ 51
Table of Contents 5
Copier..........................................................................................................................52
Loading Documents ............................................................................................... 52
Make Copies Using Standard Settings ...................................................................... 53
Make a Copy Using Standard Settings ............................................................... 53
Make Several Copies Using Standard Settings .................................................... 53
Make Copies Using the Second Profile ...................................................................... 53
Make Copy Using the Second Profile ................................................................. 53
Make Several Copies Using the Ssecond Profile................................................... 54
Make Copies Using User-Defined Settings ................................................................. 54
Make Enlarged or Compressed Copies ...................................................................... 55
Copying Several Documents onto one Page (= Mosaic Copy) ....................................... 55
Configure Settings for Second Profile ....................................................................... 56
Set Resolution ............................................................................................... 56
Setting the Contrast ....................................................................................... 56
Setting the Brightness .................................................................................... 56
Settings....................................................................................................................... 57
Set Up Power Saving Function ................................................................................ 57
Set Up Toner Saving Function ................................................................................. 57
Selecting the Country ............................................................................................ 58
Selecting the Language .......................................................................................... 58
Entering the Date and Time .................................................................................... 58
Set the Time Zone ................................................................................................ 58
Entering Your Telephone Number and Name ............................................................. 59
Entering Name............................................................................................... 59
Entering Number............................................................................................ 59
Setting the Ring Tones ........................................................................................... 59
Selecting the Ring Tone .................................................................................. 59
Adjusting Volume Level................................................................................... 59
Setting the Number of Rings............................................................................ 59
Deactivating the Button Tones ................................................................................ 59
Configure Paper Settings ........................................................................................ 60
Set Paper Weight ........................................................................................... 60
Set Paper Source ........................................................................................... 60
Setting the Paper Format ................................................................................ 60
Set Resolution ...................................................................................................... 60
Set Resolution for Fax Transmission.................................................................. 60
Setting the Resolution for the Copier................................................................. 60
Setting the Contrast .............................................................................................. 61
Set the Level of Brightness for the Copier ................................................................. 61
Setting the Fax Reception Mode .............................................................................. 61
Manual Mode ................................................................................................. 61
Fax Mode ...................................................................................................... 61
EXT/Answering Machine Mode.......................................................................... 61
Automatic Mode ............................................................................................. 62
Silent Fax Reception .............................................................................................. 62
Additional Options for Fax Transmission ................................................................... 62
Reducing Transmission Speed.......................................................................... 62
Configuring the Display................................................................................... 62
Set Fax Transmission from the Memory............................................................. 63
Turning Page Header On/Off ............................................................................ 63
Switching Transmission Report On/Off .............................................................. 63
Additional Fax Reception Options ............................................................................ 63
Reducing the Reception Speed ......................................................................... 63
Set Page Adjustment ...................................................................................... 63
Set a Threshold for Pagination ......................................................................... 64
Printing Multiple Copies................................................................................... 64
Locking the Device ................................................................................................ 64
Entering the PIN Code .................................................................................... 64
Locking the Keyboard ..................................................................................... 65
Locking Manual Dialling................................................................................... 65
Lock Settings................................................................................................. 65
6 Table of Contents
Print Lists and Reports ........................................................................................... 66
Printing the Functions List ............................................................................... 66
Printing the Telephone Book ............................................................................ 66
Printing Fax Journal/Call Log............................................................................ 66
Printing the Job List........................................................................................ 66
Prints the List of Settings ................................................................................ 66
Telephone Lines and Additional Devices ...................................................................... 67
Selecting the Dialling Process ................................................................................. 67
Set up the Public Switch Telephone Network (PSTN) .................................................. 67
Set up Private Branch Exchange (PABX) ................................................................... 67
Set the connection type .................................................................................. 68
Setting the Outside Line Access Code................................................................ 68
DSL Connection .................................................................................................... 68
ISDN Connection ................................................................................................... 68
Connecting Additional Devices ................................................................................ 68
Connection to the Device................................................................................. 68
Connection to the Telephone Line..................................................................... 69
Using Additional Telephones (Easylink) .................................................................... 69
Starting Fax Reception.................................................................................... 69
Taking Over the Line ...................................................................................... 69
Using an External Answering Machine ...................................................................... 69
Service ........................................................................................................................ 70
Display Counter Levels ........................................................................................... 70
Display the Number of Fax Pages Sent .............................................................. 70
Display the Number of Fax Pages Received ........................................................ 70
Display Number of Scanned Documents ............................................................ 70
Display Number of Printed Pages...................................................................... 70
Display Number of Copied Pages ...................................................................... 70
Displaying the Toner Level ..................................................................................... 70
Checking the Firmware Version ............................................................................... 70
Changing the Toner Cartridge ................................................................................. 71
Fixing a Paper Jam ................................................................................................ 74
Clearing Paper Jam in Paper Tray/Paper Feed..................................................... 74
Clearing Paper Jam in the Print Unit.................................................................. 75
Clearing Paper Jam in the Fuser Unit................................................................. 77
Fixing a Document Jam .......................................................................................... 79
Cleaning .............................................................................................................. 80
Clean Scanner and Document Feeder................................................................ 81
Cleaning the LED Print Head ............................................................................ 82
Calibrating the Scanner .......................................................................................... 84
Using Service Codes .............................................................................................. 85
Power Cycling ....................................................................................................... 85
Problems and Possible Causes ................................................................................ 86
Error Messages and Possible Causes ........................................................................ 88
Error Messages on the Transmission Report ....................................................... 89
Glossary ................................................................................................................... 91
Appendix ..................................................................................................................... 96
Technical Data ...................................................................................................... 96
Standards ..................................................................................................... 96
Scanner ........................................................................................................ 96
Printer .......................................................................................................... 96
Memory ........................................................................................................ 97
Paper (Paper Tray) ......................................................................................... 97
Paper (Manual Paper Feed).............................................................................. 97
Document Feed Slot ....................................................................................... 97
Fax .............................................................................................................. 97
Copier .......................................................................................................... 97
Table of Contents 7
NOTICES AND DANGER!
Notice
CAUTION!
DANGER!
Troubleshooting
A note provides additional information to supplement the main text.
Damage to the Device or Loss of Data!
Damage to the Device or Loss of Data!
This symbol gives warning of damage to the device and possible loss of data. These damages
can result from improper handling.
Danger to Persons!
A warning provides additional information which, if ignored, may result in a risk of personal injury.
To protect your product and to guarantee comprehensive functionality, this model only works with
genuine Oki Printing Solutions toner cartridges. These can be identified by the Oki Printing Solutions trademark. Toner cartridges of other manufacturers many not work, even if they are marked
as compatible. If it does work, your product's performance and print qulality may be degraded.
Specifications subject to change without notice. All trademarks acknowledged.
Spaltenumbruch
8
INTRODUCTION
Introduction Brand Variable
With the purchase of this device, you have chosen a quality OKI product brand. Their device fulfils
the most varied requirements for private use or in your office and business everyday.
Energy Saving Mode
You use the power and toner saving functions to save electricity and toner, by switching the device
to power saving mode or printing in toner saving mode. Use the ECO- button to make toner saving
copies quickly and simply.
Starter Cartridge
For printing purposes, your device utilises the most up-to-date laser printing technology. A starter
cartridge is provided with the device. This starter cartridge is already installed; however you must
remove the packaging used for transportation before you can use the device.
Paper Tray
You can insert a supply of paper into the paper tray of up to 250 sheets. You can insert special paper
formats, envelopes, slides, sheets of labels or printed documents into the manual paper feed.
Telephone Book
In the telephone book of your device, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries.
You have many functions available to you for fax transmission, for example, different resolutions or
the timer function. You can secure your fax reception with a code. In that case, incoming faxes are
not printed out, but rather are stored in the fax memory. With the fax polling function, you can retrieve faxes that lie ready in the dialled device.
Broadcast Transmissions
With the broadcasting key (= Broadcasting) you can add further numbers during the dialing process
and send a message quickly and simply to several recipients.
Fax Templates
Five fax templates, which you can use, are stored in your device. With these templates you can
quickly create, for example, a short fax note or an invitation.
Copying Several Documents onto one Page (=Mosaic Copy)
You can copy several documents onto one page to save paper. The documents are adjusted automatically during the copying process.
Print Calendar
Your device prints a weekly overview as a calendar page for you – for the current week, the coming
week or a freely selectable week.
If you want, your device can print Sudoku puzzles in four different difficulty levels with solution.
We hope you enjoy your device and its many functions!
9
GENERAL SAFETY INFORMATION
Introduction 3
Your device has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should
only be operated with telephone systems and power equipment that meet these standards. The device was built exclusively for use in the indicated sales region.
Introduction 2
Do not make any changes or settings that are not described in this user manual. Physical injury or
damage to the device or loss of data can result from improper handling. Take note of all warning
and safety notes indicated.
SETTING UP THE DEVICE
The device should rest securely on a stabile, flat surf ace.
The device should rest securely on a stabile, flat surface. If the device should fall, it can be damaged
or can cause injury to people, especially small children. Position all cables in such a way that no one
will stumble on them, thus avoiding possible injuries to persons or damage to the device itself. If
the device is dropped it should be inspected by a technical service center.
The distance between the device and other appliances or objects, must be at least 15 centimetres.
The distance between the device and other devices or objects must be at least 15 centimetres; this
also applies to the use of additional cordless telephones. Do not place the device in the vicinity of
radios or televisions.
Protect the device against direct sunlight
Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do
not place the device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data.
The device must have sufficient ventilation
The device must have sufficient ventilation and may not be covered. Do not put your device in
closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets
and do not cover the ventilation slits. Otherwise, the device can overheat and catch on fire.
The area in which you operate the device must be adequately ventilated
The area in which you operate the device must be adequately ventilated, especially if the device is
used frequently. Set up your device in such a way that the flow of the exhaust air stream points
away from the work station.
In the event that the device becomes too hot, or if you see smoke coming from the device
In the event that the device becomes too hot, or if you see smoke coming from the device, you
must immediately pull the power cable out of the power socket. Have your device examined by
trained professionals at a technical service location. To prevent the spread of fire, open flames
should be kept away from the device.
Do not plug in the device in moist rooms.
Do not plug in the device in moist rooms. Never touch the mains cable, the mains connection or the
telephone socket with wet hands.
Do not allow liquids to enter into the device.
Do not allow liquids to enter into the device. Disconnect the device from the electrical power source
and from the telephone network, if liquids or foreign objects have entered the device and have your
device examined by trained professionals at a technical service location.
Do not allow children to handle the device without supervision.
Do not allow children to handle the device without supervision. The packing materials should be kept
out of the hands of children.
Magnetic telepho ne handset
The telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may
be retained if placed near or on the telephone handset.
POWER SUPPLY/TELEPHONE LINE
Check whether the mains voltage of your device
Check whether the mains voltage of your device (indicated on the type label) matches the mains
voltage available at the setup location.
Emissions
This device complies with EN 55022 Class B. Use only the power and telephones cables supplied.
Before you use the device make sure that you connected the telephone cable supplied as described.
Never touch the power or telephone cable if the insulation is damaged.
Never touch the power or telephone cable if the insulation is damaged. Replace damaged wires immediately. Use suitable cables only; if necessary please contact our technical customer service or
your retailer.
Disconnect your device from the power and telephone networks during an electrical storm.
Disconnect your device from the mains and telephone network during an electrical storm in order
to avoid electrical surge damage. If this is not possible, do not use the device during an electrical
storm.
10 General Safety Information
Before cleaning the surface of your device, disconnect it from the power and telephone networks.
Before cleaning the surface of your device, disconnect it from the power and telephone networks.
Use a soft, lint-free cloth. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol). Do not allow any moisture to reach the interior of the device.
Only clean the display with a dry, soft cloth.
Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.
In the event of a power failure, your device will not function;
In the event of a power failure, your device will not function; saved data is retained.
CONSUMABLE MATERIALS
Original Consumable Material
Use only original consumable materials. These are available from a specialised retailer or through
our order service (see back side of this user manual). Other consumable materials could damage
the device or shorten its service life.
Environment
Dispose of old consumable materials according to the waste regulations of your country.
Caution when Handling Toner Powder:
Caution when Handling Toner Powder:
If you breathe in toner powder, go into the fresh air immediately. Call a doctor immediately!
If you get toner powder in your eyes, rinse them with a lot of water for at least 15 minutes. Call a
doctor immediately!
If you have swallowed toner powder, drink small amounts of water. Try NOT to vomit. Call a doctor
immediately!
Toner Cartridge 1
Never open a toner cartridge. Store both new and used cartridges in a place where they will not
come into the hands of children.
Paper Jam
In case of a paper jam, remove the paper carefully out of the device. Throw the paper away carefully: It is possible that the toner may not be completely set on the print-out, and toner dust could
be released into the air.
If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes.
If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Do
not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water;
hot water would only cause the toner to set. Never remove loose toner dust with a vacuum cleaner.
REPAIRS
Danger—Heat!
The fuser unit and and its surroundings inside the device become hot during operation. Do not touch
these parts if you have opened the device. Proceed with care when you are removing a paper jam
for instance.
Display
Should disruptions occur, follow the instructions on the display and on the error report.
Repairs
Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device. Only have your device repaired by an authorised service centre.
Do not remove the type label from your device; this would void the warranty.
GPL Text
The firmware running on the device is partly licensed under GPL. If you have any questions about
the licensing of a specific part of the firmware, feel free to contact the manufacturer. We can send
you a CD containing the relevant source code for the cost of production.
General Safety Information 11
OVERVIEW
DEVICE OVERVIEW
Document Support
‚ Document support
Document Feed Slot
ƒ Document feed slot
Document Guide
„ Document guide
Panel with Display
… Panel with display
Document Outlet Tray
† Document outlet tray
Device Cover
‡ Device cover
Manual Paper Feed
ˆ Manual paper feed
Paper Tray
‰ Paper tray
Printer Output Tray
Š Printer output tray
Print Output
‹ Print output
Telephone Handset with Spiral Cable
ΠTelephone handset with spiral cable
Vorderansicht nummeriert
Scanner glass
‚ Scanner glass
Toner Cartridge
ƒ Toner cartridge
Paper Jam Door (Print Unit)
„ Paper jam door (print unit)
Gerät offen nummeriert
12 Overview
CONNECTIONS ON THE REAR SIDE
On/Off Switch
‚ On/Off switch
Mains Cable Socket
ƒ Mains cable socket
Paper Jam Door (Fuser Unit)
„ Paper jam door (fuser unit)
Telephone Handset Socket
… Ð socket—Connection socket for the telephone handset
EXT Socket
† Ï/EXT. socket—Connection socket for additional devices
LINE Socket
‡ Î/LINE socket—Connection socket for telephone cable
USB Port
ˆ ý socket—USB port
Tension lever of the fixer unit
‰ Tension lever of the fixer unit (Two levers!)
Rückseite nummeriert
Spaltenumbruch
Overview 13
PANEL WITH DISPLAY
Letter Keypad 2
Keys (A—Z)—Telephone book register: Calling up telephone book entries / entering letters.
Special Characters 1
;ü—Entering special characters (punctuation marks and symbols). Select the entries with [.
Confirm with OK.
Special Characters 2
ûü—Entering language specific special characters (special letters). Select the entries with [. Con-
firm with OK.
Shift Key
ú—Shift key: entering capital letters / in combination with other keys: calling additional functions
Telephone Book
am—Calls up telephone book functions
Red Lamp
Red lamp Æ—If the lamp flashes or is lit, please read what is indicated on the display
Green Lamp 2
Green Lamp â—The green lamp â on the panel will be lit whenever there is a fax present in the
memory.
Stop 2
j—Function abort / return to the starting mode
C
C—Returning to the previous menu level / deleting individual digits
Arrow Keys
[—Calling the menu functions / navigation within the menu / selecting options / moving the cursor
OK
OK—Calling the menu functions / confirming input
Start (Starting Transmission of Messages / Starting Action)
o—Starting transmission of message / starting action
Fax
FAX—Start a fax transmission or fax reception
Copy
COPY—Press twice: making copies automatically. Press once: adjusting copies
Resolution
f—Setting higher resolution for faxes and copying (DEFAULT, FINE, SFINE, PHOTO)
Help
¨—Print lists: Function list / fax journal / telephone book / jobs list / calendar / fax templates / set-
tings
Broadcast Transmissions
À—Broadcasting: You can send one fax to multiple recipients in succession.
ECO
ECO—Set up power saving and toner saving functions / make a copy using the toner saving function
Number Keys
Numeric keys (0—9)—Entering digits
Redial / caller list
@—Redial / caller list: The redial / caller list contains the last numbers dialled and the last calls
received (© indicates the numbers dialled, ® the calls received and * the calls missed).
Speaker (Primo)
μ—Dialling with the handset replaced
R
Rø—Insert short line interruption (Hook Flash) as office index on PABX or for calling special func-
tions in the public telephone network (PSTN)
P
ú and Rø—Inserting dialling pause
14 Overview
LPF 5120 · 5125 · 5140 · 5145
Spaltenumbruch
Overview 15
OVERVIEW OF THE MENU FUNCTIONS
Introduction
The following functions are available on your device. There are two ways in which you can call functions.
Menu Navigation
Navigating in the Menu: Press OK or one of the two arrow keys [, to open the function menu.
Page through [ menu entries. Use OK to select a menu function. Press C to return to the previous
menu level. Press j to close the menu and return to the starting mode.
Direct Loading
Calling Functions Directly: You can call a menu function directly using the function number. Press
OK and enter the appropriate function number using the numeric keypad. Confirm with OK. You will
find the function number in the following list.
0 SETTINGS
Setting the Power and Toner Saving Functions.
002 Set up power saving and toner saving functions............................................ page 57
Deactivating the Button Tones
007 Deactivating the Button Tones.................................................................... page 59
Entering the Date and Time
011 Entering the date and time......................................................................... page 58
Set the Time Zone
012 Set the time zone ..................................................................................... page 58
Entering Name
021 Entering name.......................................................................................... page 59
Entering Number
022 Entering number....................................................................................... page 59
Setting the Country
031 Setting the Country................................................................................... page 58
Setting the Telephone Network
032 Set the telephone network¦*....................................................................... page 67
Setting the Language
033 Setting the Language ................................................................................ page 58
Setting the Fax Reception Mode
041 Setting the fax reception mode................................................................... page 61
Setting the Number of Ring Tones for Fax Reception
042 Set the number of ring tones for fax reception.............................................. page 59
Switch PABX Operation On/Off
051 Switch PABX operation on/off ..................................................................... page 68
Enter a dialling code for the PABX operation
0522 Enter a dialling code for the PABX operation............................................. page 68
Selecting the Dialling Process
053 Set the dialling mode (tone/pulse dialling)¦* ................................................. page 67
Setting Ring Tone
054 Selecting the Ring Tone ............................................................................. page 59
Setting the Ring Volume
055 Setting the ring volume ............................................................................. page 59
* Function is not supported in all countries and networks
*¦Function is not supported in all countries and networks
1 COPIER
Set the copier settings
10 Set the copier settings ................................................................................... page 60
Make Copy Using Standard Settings
11 Make copies using standard settings ................................................................ page 53
Make copies using settings from the second profile
12 Make copies using the second profile ............................................................... page 53
Make Enlarged or Compressed Copies
13 Make enlarged or compressed copies ............................................................... page 55
Copying Several Documents onto one Page (=Mosaic Copy)
14 Copy several documents on one page (= Mosaic-copy)....................................... page 55
2 PRINTER
Set Paper Weight
201 Set paper weight ...................................................................................... page 60
Set Paper Source
202 Set paper source ...................................................................................... page 60
Setting the Paper Format
203 Setting the Paper Format........................................................................... page 60
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16 Overview
4 FAX
Settings for fax transmission
401 Set fax transmission.................................................................................. page 63
Settings for Fax Reception
402 Set fax reception ...................................................................................... page 63
Setting Protected Fax Reception
403 Setting Protected Fax Reception.................................................................. page 49
Sending a Fax
41 Sending a Fax............................................................................................... page 44
Poll Faxes
42 Poll faxes ..................................................................................................... page 50
Printing the Fax Templates
45 Printing the Fax Templates ............................................................................. page 48
5 TELEPHONE BOOK
Looking up an Entry
511 Looking up an entry .................................................................................. page 31
Saving Entry
512 Saving Entry ............................................................................................ page 31
Creating Group
513 Creating group ......................................................................................... page 34
Edit Entry
514 Edit Entry ................................................................................................ page 32
Deleting an Entry
515 Deleting an Entry...................................................................................... page 33
Printing the Telephone Book
516 Printing the telephone book........................................................................ page 34
7 JOBS
Immediate Job Execution
71 Immediate job execution................................................................................ page 51
Changing a Job
72 Changing a job ............................................................................................. page 51
Deleting a Job
73 Deleting a job............................................................................................... page 51
Printing a Job
74 Printing a job................................................................................................ page 51
Printing the Job List
75 Printing the jobs list ...................................................................................... page 51
8 LISTS AND REPORTS
Printing List of Settings
80 Printing list of settings ................................................................................... page 66
Printing the List of Available Functions
81 Printing the List of Available Functions ............................................................. page 66
Printing Fax Journal/Call Log
82 Printing fax journal/call log............................................................................. page 66
Printing the Telephone Book
83 Printing the telephone book............................................................................ page 66
Printing the Job List
84 Printing the jobs list ...................................................................................... page 51
Print Calendar
85 Print Calendar............................................................................................... page 42
Printing Sudoku
86 Sudoku: printing a game................................................................................ page 42
Printing the Fax Templates
87 Printing the Fax Templates ............................................................................. page 48
9 MISCELLANEOUS
Locking the Device
92 Locking the Device ........................................................................................ page 64
Calibrating the Scanner
931 Calibrating the Scanner ............................................................................. page 84
Using Service Codes
933 Using service codes................................................................................... page 85
Checking the Firmware Version
934 Checking the firmware version.................................................................... page 70
Query the counter levels
94 Query the counter levels ................................................................................ page 70
Displaying the Toner Level
946 Displaying the Toner Level ......................................................................... page 70
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Overview 17
PRINT LISTS AND REPORTS
PRINTING THE FUNCTIONS LIST
Printing the Functions List
You can also print the function list by pressing ¨. Use [ to select FUNCTION LIST. Confirm with OK.
PRINTING THE TELEPHONE BOOK
Printing the Telephone Book
You can also print the telephone book by pressing ¨. Use [ to select PHONEBOOK. Confirm with OK.
PRINTING THE FAX TEMPLATES
Printing the Fax Templates
You can also print the fax template by pressing ¨. Use [ to select FAX-TEMPLATES. Confirm with
OK.
PRINTING FAX JOURNAL/CALL LOG
Printing Fax Journal
You can also print the fax journal and the call log by pressing ¨. Use [ to select LOGS. Confirm with
OK.
PRINTING THE JOB LIST
Printing the Job List
You can also obtain a print jobs list by pressing ¨. Use [ to select COMMAND LIST. Confirm with OK.
PRINT CALENDAR
Print Calendar
You can also print the calendar by pressing ¨. Use [ to select CALENDAR. Confirm with OK.
SUDOKU: PRINTING A GAME
Sudoku: Printing a Game
You can also print a new Sudoku by pressing ¨. Use [ to select SUDOKU. Confirm with OK.
PRINTS THE LIST OF SETTINGS
Prints the List of Settings
You can also obtain a list of all the settings by pressing ¨. Use [ to select SETTINGS. Confirm with
OK.
18 Overview
INITIAL OPERATION
Notice
PACKING CONTENTS
Device
‚ Device
Starter Cartridge (Already Installed)
ƒ Starter cartridge (already installed)
Document support (in the paper tray)
„ Document support (in the paper tray)
Document outlet tray (in the paper tray)
… Document outlet tray (in the paper tray)
Paper Tray (Already Installed)
† Paper tray (already installed)
Telephone Handset
‡ Telephone handset
Spiral cable for telephone handset
ˆ Spiral cable for telephone handset
Mains Cable with Plug (Country-specific)
‰ Mains cable with plug (country-specific)
Telephone Cable with Plug (Country-specific)
Š Telephone cable with plug (country-specific)
User manual with installation guide (not depicted)
User manual with installation guide (not depicted)
Verpackungsinhalt
A
4
EX
B
5
B
5
A
5
B
6
Missing Package Contents
Missing Package Contents
If one of the parts is missing or damaged, please contact your retailer or our customer service.
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Initial Operation 19
REMOVING PACKAGING MATERIAL
DANGER!
REMOVING PACKAGING MATERIAL FROM THE DEVICE
Removing Packaging Material from the Device
Remove the existing tape used for transportation from the device.
Verpackungsmaterial entfernen
REMOVE THE PACKAGING MATERIAL FROM THE TONER CARTRIDGE
1. Open the device by lifting the device cover forwards
Edges on the Device Cover!
Take care of the edges on the device cover. You could injure yourself if you reach into the
device from the side.
2. Remove the toner cartridge by gripping the handle in the middle and pulling it forwards out
of the device
20 Initial Operation
3. Remove the tape and protective paper, but do not remove the protective strip from the
DANGER!
DANGER!
cartridge yet .
Escaping Toner Dust!
Never open a toner cartridge. If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Do not inhale the released toner dust. Remove the
toner dust from clothing or objects with cold water; hot water would only cause the toner
to set. Never remove loose toner dust with a vacuum cleaner.
4. Shake the new toner cartridge back and forth several times in order to distribute the toner
evenly, thereby improving the print quality.
5. Only after completely pull off the protection strip located on the left side of the cartridge.
Escaping Toner Dust!
Once you have removed the protection strip, do not shake the toner cartridge any more.
Otherwise, it is possible that toner dust will be released into the air.
6. Place the toner cartridge into your device. The cartridge should snap securely into position.
Initial Operation 21
7. Close the device.
CAUTION!
EX
B
5
B
5
A
5
B
6
A
4
EX
B
5
B
5
A
5
B
6
A
4
Toner Cartridge Not Inserted Correctly!
If the device cover would not close, the toner cartridge is not inserted correctly. Take the
toner cartridge out and insert it again correctly.
REMOVE THE PACKAGING MATERIAL FROM THE PAPER TRAY
1. Pull the paper tray out of the device.
2. Please remove the protective cardboard from the paper tray before loading paper.
A
4
EX
B
5
B
5
A
5
B
6
3. Remove the document support and the document outlet tray from the paper tray.
22 Initial Operation
4. Removing the tape in the paper tray which was used for transportation purposes.
Notice
A
4
EX
B
5
B
5
A
5
B
6
Loading Paper
Adjust the paper tray to the paper and insert the paper (see also chapter Printing Media,
page 36).
5. Push the paper tray into the device all the way to the stopping point.
A
4
EX
B
5
B
5
A
5
B
6
ATTACHING THE DOCUMENT SUPPORT
Attaching the Document Support
Insert the document support into the two openings in the cover. The document support should snap
securely into place.
Dokumentenhalter aufstecken
Initial Operation 23
FOLD OUT THE PRINT OUT SUPPORT
CAUTION!
1. Fold the additional printer output tray forward.
Do Not Use the Paper Stopper with Legal Paper!
Do not pull out the additional paper stopper on the print out support if you are printing on
Legal paper.
2. Printing on A4 Paper: Pull out the additional paper stopper on the print out support.
3. Printing on A5 Paper: Fold the print out support with the pulled out paper stopper back
again.
24 Initial Operation
ATTACHING THE DOCUMENT OUTLET TRAY
CAUTION!
Attaching the Document Outlet Tray
Insert the document outlet tray into the two openings under the operation panel.
Dokumentenausgabehalter aufstecken
CONNECTING THE TELEPHONE HANDSET
Connecting the Handset
Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into
the socket designated with the Ð symbol.
Telefonhörer anschließen
CONNECTING THE TELEPHONE CABLE
Connecting the Telephone Cable
Connect the telephone cable to the device by inserting it in the socket designated with Î/LINE (RJ-
11-Connector). Insert the telephone plug into your PTT line socket.
Telefonkabel anschließen
Connection to an ISDN system!
Connection to an ISDN system!
You can not connect your devices directly to the digital output of the ISDN system. Details for
ISDN connections can be found in the instructions provided with the terminal adapter or the dialup router.
Initial Operation 25
PABX Systems 1
Notice
CAUTION!
Connection to Private Automatic Branch Exchange
If you connect your device as extension to a telephone system, you must set it for working as
an extension (also see Chapter Telephone Lines and Additional Devices, page 67).
CONNECTING THE MAINS CABLE
Mains Voltage at the Site of Installation
Mains Voltage at the Site of Installation!
Check whether the mains voltage of your device (indicated on the type label) matches the mains
voltage available at the setup location.
1. Insert the mains cable into the connection located on the rear side of the device. Plug the power cable into the electrical outlet.
2. Switch the device on using the on/off switch on the rear.
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26 Initial Operation
INITIAL INSTALLATION
CAUTION!
Notice
Notice
Initial Installation
After you connect your device to the mains voltage, the device starts. During the booting process,
the lights flash. Wait until the initial installation process begins.
SELECTING THE LANGUAGE
1. Use [ to select the desired display language.
2. Confirm with OK.
SELECTING THE COUNTRY
Setting the Country Correctly
Setting the Country Correctly!
You must set the country in which you are operating the device. Otherwise your device is not
adapted to the telephone network. If your country is not included in the list, you must select a
different setting and use the correct telephone cable for the country. Consult your retailer.
Setting the Country
1. Use [ to select the country in which you are operating the device.
2. Confirm with OK.
SET THE TIME ZONE
Function is not supported in all countries and networks
(Function is not supported in all countries and networks)
Set the Time Zone
In countries with several time zones, you can select from preset time zones or manually enter the
deviance of your time zone from UTC (see also chapter on setting the time zone, page 58). In countries with one time zone, the setting is adjusted automatically if you set the country correctly.
1. Use [ to select the time zone in which you are operating the device.
2. Confirm with OK.
Automatic Changeover Between Summer T ime/Winter Time
Automatic Changeover Between Summer Time/Winter Time
With setting the country and time zone, the automatic changeover between summer and winter
time is switched on. The automatic changeover is switched off if you enter the deviance from
UTC manually using the time zones editor
ENTERING NAME
Page Header
Your name and number are added together with date, time and page number at the top edge of
each fax transmission (= header).
1. Enter the name using the keys (A—Z).
Enter Letters
Enter capital letters by pressing and holding ú key. You can enter space using ½.
To insert special characters and symbols, press ;ü. Press ûü to insert language specific
special characters. Select with [. Confirm with OK.
You can move the cursor using [. Use C to delete individual characters.
2. Confirm with OK.
Initial Operation 27
ENTERING NUMBER
Notice
1. Enter your number.
Enter Special Characters and Symbols
To insert special characters and symbols, press ;ü. Select with [. Confirm with OK.
You can move the cursor using [. Use C to delete individual characters.
2. Confirm with OK.
ENTERING THE DATE AND TIME
1. Enter the date (two digits for each field), for example 31¦05¦25 for May 31th, 2025.
2. Enter the time, e.g. 14 00 for 2 pm.
3. Confirm with OK.
28 Initial Operation
TELEPHONE FUNCTIONS
Notice
Notice
Notice
Notice
Connecting Addi tional Telephones
For information on how to connect additional telephones and which functions are available to you,
please refer the chapter on Telephone Lines and Additional Devices, Page 67.
PLACING A CALL ON THE DEVICE
Dial the desired number. There are several ways to do this: Then pick up the handset.
Direct Dialling
Direct Dialling
You can also lift up the receiver first, then dial a number. The dialling process begins immediately.
Manual Dialling: Dial the desired number using the numeric keypad.
Telephone Book
Telephone book register: with the keys (A—Z) you can access entries saved in the telephone
book. Enter the initial letters or the name of the desired entry. Your device will show you the tele-
phone book entries for the corresponding letters. Select an entry using [.
Using the Telephone Book
Using the Telephone Book
You can also call the telephone book entries by pressing am and select using [ BROWSE.
The function Search works even while you are conversing on the telephone.
If you are loading entries from the telephone book, it is possible to edit the numbers after you
have loaded them. For example, you can add or delete prefixed numbers or direct dial numbers.
Redial / caller list
Redial / caller list: The redial / caller list contains the last numbers dialled and the last calls received (© indicates the numbers dialled, ® the calls received and * the calls missed).
GETTING OUTSIDE LINE
PABX Systems
Private branch exchanges (PABX) are typical in many offices and some households. You must dial
an outside line access code in order to get a connection to the public telephone network (PSTN)
from a PABX.
Inserting Outside Line Access Code
Enter the outside line access code with which you reach the public telephone network before you
enter the desired number or select a stored entry. The outside line access code is usually 0.
Incorrect Outside Line Access Code
Incorrect Outside Line Access Code
In rare cases, the outside line access code may be a different number or a two-digit number.
For older telephone systems, the outside line access code can be R (= Flash). Press Rø to enter
this outside line access code. If the connection to the public telephone network is not possible,
contact your telephone system supplier.
Setting Up an Extension
Connection to Private Automatic Branch Exchange
If you operate your device permanently on an extension, save the outside line access code (see
also chapter on setting Private Branch Exchange (PABX) , page 67).
Telephone Functions 29
CHAIN DIALLING
Notice
Notice
Notice
You can combine and edit manually entered digits and saved entries, before the dialling process
starts. If you have saved, for example, the telephone number prefix of an inexpensive telephone
service provider (call-by-call) as a telephone book entry, select this entry and manually enter the
subsequent telephone number or select another saved entry.
INSERT DIALLING PAUSE
Insert Dialling Pause
It may be necessary to insert a dial pause in telephone number, for example, for a direct-inward
dialling number, a sub-address or in a long distance number. Press ú and Rø. The second part of
the number is dialled only after a short pause.
DIALLING WITH THE HANDSET REPLACED
1. Press μ to dial without lifting up the handset. You will hear the dial tone from the loudspeaker;
the dialling process will commence immediately. Select the desired volume level using [.
2. Pick up the hand-set when the subscriber accepts the call.
No Hands-free Operation Possible
Hands-free operation is not possible with this function. You cannot answer if the subscriber
picks up.
CALLING LINE IDENTIFICATION (CLIP)
Function is not supported in all countries and networks
(Function is not supported in all countries and networks)
CLIP Definition
The number of an incoming call appears on the display. For this function to work, the Calling Line
Identification Presentation (CLIP) must be activated for your telephone line. Enquire with your telephone company. Caller Line Identification may be associated with a fee.
Setting the Country Correctly
Setting the Country Correctly
If the Caller Line Identification does not work even though the function is activated for your telephone line, check if you have set the correct country (also see Chapter Settings, page 58)
MISSED CALLS
Missed Calls
You can find reference to missed calls in the redial/caller list.
1. Press @.
2. Page through the dialled numbers, the calls received and calls missed in the list using [ (©
indicates the numbers dialled, ® the calls received and * the calls missed).
Displaying Telephone Book Names
Your device displays the name with which you have saved the number in the telephone
book. The number and name will not be shown if the caller suppresses his number.
3. To call back, pick up the handset.
30 Telephone Functions
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