OKI MC560MFP-PLUS User Manual

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OPYRIGHT INFORMATION

OCUMENT INFORMATION

MC560 Plus User’s Guide

P/N 59101101 Revision 1.0

April, 2010

ISCLAIMER

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer .

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the web site http://www.okiprintingsolutions.com

RADEMARK INFORMATION

Oki and Oki Data are trademarks of Oki Electric Industry Company Ltd. Apple, Macintosh and Mac OS are registered trademarks of Apple

Computers Inc. Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-

Packard Company. Microsoft, MS-DOS and Windows are either registered trademarks or

trademarks of Microsoft Corporation in the United States and/or other countries.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

ONTENTS

Document Information . . . . . . . . . . . . . . . . . . . . . . . 2

Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Trademark Information . . . . . . . . . . . . . . . . . . . . . . . 2

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Notes, cautions and warnings. . . . . . . . . . . . . . . . . . . 7

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

MFP Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

The control panel . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Changing the display language . . . . . . . . . . . . . . . . . 17

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Installing MFP drivers and utilities. . . . . . . . . . . . . . . 18

Paper recommendations . . . . . . . . . . . . . . . . . . . . . 20

Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . 23

Face down stacker . . . . . . . . . . . . . . . . . . . . . . . . . 23

Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . 27

Configuring your machine. . . . . . . . . . . . . . . . . . . . . 29

Minimum configuration requirements . . . . . . . . . . . . 29

Pre-configuration information. . . . . . . . . . . . . . . . . . 29

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Explanation of filing protocols . . . . . . . . . . . . . . . . . 61

Setting the fax facility . . . . . . . . . . . . . . . . . . . . . . . 64

Print settings and security . . . . . . . . . . . . . . . . . . . . 73

PCL or postscript?. . . . . . . . . . . . . . . . . . . . . . . . . . 73

Printing preferences in windows applications . . . . . . . 73

Store to hard disk/Job Spooling . . . . . . . . . . . . . . . . 75

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Loading document(s) for copying . . . . . . . . . . . . . . . 80

Placing document(s) in the ADF . . . . . . . . . . . . . . . . 80

Placing document(s) on the glass . . . . . . . . . . . . . . . 82

Sending document(s) via e-mail. . . . . . . . . . . . . . . . 82

Sending document(s) to a file server . . . . . . . . . . . . 86

Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Contents > 3

Faxing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Part Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Toner cartridge replacement . . . . . . . . . . . . . . . . . .115

Image drum replacement . . . . . . . . . . . . . . . . . . . .121

Transfer belt replacement . . . . . . . . . . . . . . . . . . . .127

Clean the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . .134

Clean the document glass . . . . . . . . . . . . . . . . . . . .135

Clean the LED head . . . . . . . . . . . . . . . . . . . . . . . .136

Installing upgrades. . . . . . . . . . . . . . . . . . . . . . . . . 139

Part Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . .139

Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139

Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . . .141

Hard disk drive. . . . . . . . . . . . . . . . . . . . . . . . . . . .143

Additional paper tray. . . . . . . . . . . . . . . . . . . . . . . .146

Storage cabinet . . . . . . . . . . . . . . . . . . . . . . . . . . .147

Adjusting windows printer drivers. . . . . . . . . . . . . . .147

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . .149

Fax problem checklist . . . . . . . . . . . . . . . . . . . . . . .160

LCD message list . . . . . . . . . . . . . . . . . . . . . . . . . .163

A guide to printing . . . . . . . . . . . . . . . . . . . . . . . . . 182

How to access the driver screens . . . . . . . . . . . . . . .182

Changing the driver defaults . . . . . . . . . . . . . . . . . .183

Changing the application’s driver settings . . . . . . . . .183

PCL saved driver settings . . . . . . . . . . . . . . . . . . . .183

Setting the driver device options . . . . . . . . . . . . . . .184

Blacks and grays (black overprint) . . . . . . . . . . . . . .185

Black printing (black generation) . . . . . . . . . . . . . . .186

Fine lines enhancement. . . . . . . . . . . . . . . . . . . . . .188

Grayscale printing. . . . . . . . . . . . . . . . . . . . . . . . . .189

Color matching. . . . . . . . . . . . . . . . . . . . . . . . . . . .191

Printer color management . . . . . . . . . . . . . . . . . . . .193

Office color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .195

Office color - RGB options . . . . . . . . . . . . . . . . . . . .195

Customising RGB office color

with the color correct utility . . . . . . . . . . . . . . . .197

Graphic pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197

Types of ICC profile supported . . . . . . . . . . . . . . . . .199

Graphic pro workflow – overview . . . . . . . . . . . . . . .199

Matching the color of a monitor, scanner or camera . .202

Simulating another printer - RGB source data . . . . . .204

Contents > 4

CMYK ink simulations - CMYK source data . . . . . . . . .206

Rendering intents . . . . . . . . . . . . . . . . . . . . . . . . . .209

Pure black text / graphics . . . . . . . . . . . . . . . . . . . .210

Color match precision . . . . . . . . . . . . . . . . . . . . . . .210

Printer driver settings for ICC profile creation or no color

matching . . . . . . . . . . . . . . . . . . . . . . . . . . . . .210

Finishing options . . . . . . . . . . . . . . . . . . . . . . . . . .211

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

Contents > 5

MERGENCY FIRST AID

diagline_symbol.eps

Take care with toner powder:

If swallowed, induce vomiting and seek medical

attention. Never attempt to induce vomiting if person is unconscious.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

Emergency first aid > 6

OTES, CAUTIONS AND WARNINGS

Note

A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine Oki Printing Solutions toner cartridges. These can be identified by the Oki Printing Solutions trademark. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, cautions and warnings > 7

NTRODUCTION

Congratulations on choosing this Oki Printing Solutions Multi Function Product (MFP). It is designed with advanced features, to give you clear, vibrant color prints and crisp black and white pages at high speed on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including e-mail addresses, printers, ftp servers or someone else's computer on the network. This MFP also has a “walk-up” fax facility allowing you to send your documents to a destination fax number instantly.

Your MFP includes these features:

> Multi-level technology produces subtler tones and

smoother gradations of color to lend photographic quality to your documents.

> Up to 20 pages per minute in full color for fast printing of

high impact color presentations and other documents.

Up to 10 copies per minute (at 300 dpi) in full color for fast copying.

> Up to 32 pages per minute in black and white for fast and

efficient printing of all general purpose documents not requiring color.

Up to 16 copies per minute (at 300 dpi) in black and white for fast and efficient copying of all general purpose documents not requiring color.

> 1200 x 600dpi (dots per inch) print resolution for high

quality image production showing the finest detail.

> 600 x 600dpi (dots per inch) copy resolution.

> Single Pass Color Digital LED technology for high speed

processing of your printed pages.

> New Profile Assistant utility allows you to download ICC

profiles to the hard disk (Hard Disk Drive required).

> Photo Enhance mode to improve printouts of photographic

images (Windows PCL driver only).

> High speed USB 2.0 interface.

Introduction > 8

> Scan to E-mail - Connected to an Ethernet network and a

SMTP server, this MFP allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail key and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

> Scan to FTP - Allows you to send scanned documents to a

server or a personal computer's file folder over an intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), CIFS (Common Internet File System) protocol. The scan to filing feature removes the need for the mail server to handle large attachments.

> LDAP - Allows the end-user to access the corporate email

address book securely, plus outbound emails automatically have the user's name in the "sent" field, therby eliminating outbound anonymous emails for security reasons.

> Multi-tasking - Supports scanning one job while printing

another to ensure greater productivity.

> Digital Copying - An intuitive control panel, makes digital

copying fast and easy.

> Network/PC Printing - When connected to a network, the

MFP is able to perform network or PC printing (available in “Scan-to Mode”).

> Multiple Pages Sending - With the Auto Document Feeder

(ADF), the MFP allows a stack of up to 50 page document(s) to be continuously scanned.

> Faxing - An intuitive control panel, makes direct faxing

fast and easy.

> Advanced fax transmission and reception, including

delayed transmissions, sending to multiple locations, confidential transmission and reception, and polling.

> Address Book/Phone Book/Profiles Managing - This

provides a convenient way to manage all the e-mail addresses, fax numbers and profiles (filing destinations). Simply typing the machine's IP address in the URL field of your browser will prompt the MFP web page. This web page allows you to create up to 300 e-mail addresses, 200

Introduction > 9

fax numbers and several filing destinations to manage your document.

The following optional features are available:

> Internal hard disk drive for storage of overlays, macros

and downloadable fonts, and automatic collation of multiple copies of multi page documents.

> Additional memory, to allow printing of more complex

pages.

> Additional paper tray for loading a further 530 sheets to

minimise operator intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media.

> Automatic two-sided (duplex) printing for economical use

of paper and compact printing of larger documents.

> Storage cabinet.

BOUT THIS GUIDE

Note

Images used in this manual may include optional features that your MFP does not have installed.

This manual is your user’s guide (check the web site, www.okiprintingsolutions.com, for the most up-to-date version) for your MFP and forms part of the overall user support listed below:

> Safety, Warranty, and Regulatory Information: to

provide information for safe use of the MFP.

This is a paper document that is packaged with the MFP and should be read before setting up your MFP.

> Set-up Guide: to describe how to unpack, connect and

turn on your MFP.

This is a paper document that is packaged with the MFP.

> This User’s Guide: to help you to become familiar with

your MFP and make the best use of its many features.

Introduction > 10

Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve.

This is an electronic document stored on CD 1.

> Installation Guides: accompany consumable items and

optional accessories to describe how to install them.

These are paper documents that are packaged with the consumables and optional accessories.

> On-line Help: on-line information accessible from the

printer driver and utility software.

ON-

LINE USER GUIDE

This guide is intended to be read on screen using an Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your

screen, click on the topic of interest to jump to the required topic. (If the bookmarks are not available, see

“Contents” on page 3).

> In the list of bookmarks, click on Index to jump to the

Index. (If the bookmarks are not available, use the see

“Contents” on page 3). Find the term of interest in the

alphabetically arranged index and click on the associated page number to jump to the page containing the term.

RINTING PAGES

The whole manual, individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

Introduction > 11

2. Choose which pages you wish to print:

(a) [All pages], (1), for the entire manual.

(b) [Current page], (2), for the page at which you are

looking.

acroprint1.eps

1 2 3

you specify by entering their page numbers.

3. Click OK.

Introduction > 12

MFP O

RONT VIEW

VERVIEW

MFP front.eps

1. Output stacker, face down. Standard printed copy delivery point. Holds up to 250 sheets at 20 lb. (80g/m²).

2. Multi purpose tray release buttons (press).

3. Operator Panel with LCD display. Status LEDs and operator buttons.

4. Front Cover release (lift).

5. Paper tray. Standard blank paper tray. Holds up to 300 sheets of 20 lb. (80g/m²) paper.

MFP Overview > 13

6. Multi purpose feeder (shown closed). Used for feeding heavier paper stocks, envelopes and other special media. Also for manual feeding of single sheets when required.

7. Automatic Document Feeder (ADF) Unit.

8. LCD Display.

9. ADF Paper Tray.

10. ADF Paper Support.

11. Document Cover.

12. Control Panel.

EAR VIEW

This view shows the connection panel and the rear output stacker. MFP rear.eps

13. ON/OFF Power switch.

14. USB interface.

15. AC power socket.

16. Rear, face up, 100 sheet stacker.

17. Network Connector.

18. Line connection. Socket for connecting the fax machine to the telephone line.

19. Tel connection. Socket for connecting a telephone handset (if required).

When the rear paper stacker is folded down, paper exits through the rear of the MFP and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the MFP is essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 54 lb. (203g/m²) media.

MFP Overview > 14

THE

CONTROL PANEL

Control panel_oda.jpg

OPY AND DIALING AREA

1. Zoom Used to increase or decrease scaling in 1% increments

2. One-touch keypad Provides one-touch dialing of your most often used or

3. Keypad Alpha/numerical keys: used to enter copy quantity,

up to 400% and down to -25%.

A further choice of scaling can be made from preset percentages.

favorite fax numbers.

fax number or e-mail address.

Redial key: used to manually resend a fax.

Clear key: used to delete entry from the LCD panel.

Pause key: used to insert a “-” within a fax number if

dialing an extension.

MFP Overview > 15

Control panel_oda.jpg

LCD

AND FUNCTION AREA

4. Copy Count Indicates the number of copies selected.

5. Copy Mode Used to select Copy mode (also the default working

6. Send Mode Used to select Send mode.

7. Fax Mode Used to select Fax mode.

8. Additional Settings Used to execute additional settings of “Copy” and

9. Up/Down/Left/Right Keys

10. OK Used to select and confirm current setting selections.

11. Return Used to cancel selections and go back to the top level of

12. FTP Address Used to indicate the stored FTP address for the “Send”

13. Address book Used to indicate the stored E-mail addresses for the

mode).

“Send” modes. (The settings are available only for three minutes. After three minutes, the settings will automatically return to the default value).

Used to move the cursor in the LCD up/down/left/right. The up/down keys are used to switch function indication.

the setting. The key is also used to cancel any previous input.

function. This key is only available in the “Send” mode.

Send function.

Also used to indicate the stored Fax numbers for the fax function. Press once to view speed dial numbers, press twice to view group dial numbers.

MFP Overview > 16

Control panel_oda.jpg

TART AND OTHER KEYS

14. Menu Select to access the menu to set up the MFP.

15. Reset Select to change the scanner to the factory default

16. Power save Press once to go to “sleep” mode (continuous press is

17. Power LEDs

Power

Alarm

Sleep

18. Mono Select to send or copy document(s) in monochrome.

19. Color Select to send or copy in color.

20. Stop Select to stop all operation (LCD indication shifts to

settings.

invalid).

Illuminates to indicate “power on and ready”.

Illuminates to indicate error condition.

Illuminates to indicate power save mode.

stand-by screen for each function). Does not effect settings.

HANGING THE DISPLAY LANGUAGE

The default language used by your MFP for display messages and for report printing is English. If required, this can be changed using the MFP Network Setup Tool or web page, refer to

“Configuration” on page 34.

MFP Overview > 17

ETTING STARTED

CAUTION!

Make sure the scanner is in the UNLOCKED position before operating.

1. Open the document cover.

2. Move scan lock lever to UNLOCKED position.

NSTALLING

WAIN AND PRINTER DRIVERS

1. Start Microsoft Windows.

2. Insert the CD-ROM supplied into your CD ROM drive.

MFP

DRIVERS AND UTILITIES

Scanner

3. The CD-ROM will auto launch on most systems. However,

if your system does not support auto launching CD-ROMs, press the Start button, choose RUN, type d:\setup.exe (d: the CD-ROM drive in use), and then click OK.

4. Follow the on-screen instructions to complete the driver

installation.

MFP

NETWORK SETUP TOOL

The MFP network setup utility can be found on the CD 1 in the Network Software menu. Follow the on-screen instructions to complete the setup tool installation.

Getting started > 18

The MFP network setup tool can discover the devices over network connections. MFP setup.jpg

1. To search and install, select File > Search All Devices...

2. Click Search.

MFP setup search.jpg

3. Highlight the required search result and click Add.

Getting started > 19

The MFP network setup tool allows you to configure your MFP. Refer to “Pre-configuration information” on page 29 for detailed instructions.

APER RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 20 ~24 lb. (75~90g/m²) paper designed for use in copiers and laser printers. A suitable types are

> Hammermill

(90 g/m

Laser Printer Radiant White, 24 lb. US Bond

)

> Xerox® 4024, 20 lb. US Bond 20 lb. (75 g/m²)

> Oki

52206101 Bright White Proofing Paper, 32 lb. US

Bond (120 g/m

)

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

Envelopes should be free from twist, curl or other deformations. They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of MFP. Window envelopes are not suitable.

> Oki

Premium Envelopes (size #10) 52206301 (100 count) and 52206302 (500 count)

Transparencies should be of the type designed for use in copiers and laser printers. We strongly recommend Oki transparencies (Order No. 52205701). In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.

Getting started > 20

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process. Suitable types are:

> Avery 5161 White Laser Label (Letter size)

> Avery 7162, 7664, 7666 White Laser Labels (size A4).

Banner Paper

> Oki

52206002 (100 count)

8.5 x 35.4 inches (215.90 x 899.16 mm)

Oki® SynFlexTM Paper

> Oki

52205901

> 8.5 x 11 inches (215.90 x 279.40 mm)

> Waterproof and Tear-resistant

Getting started > 21

ASSETTE TRAY

The cassette tray can handle paper weights of 17 lb. to 32 lb (64g/m² to 120g/m²). The cassette tray is ideal for printing A4/Letter documents of more than 1 page in length.

SIZE DIMENSIONS WEIGHT (G/M²)

A6 4.1339 x 5.8268 inches

105 x 148mm

A5 5.8268 x 8.2677 inches

148 x 210mm

B5 7.1653 x 10.1181 inches

182 x 257mm

Executive 7.252 x 10.5 inches

184.2 x 266.7mm

A4 8.2677 x 11.6929 inches

210 x 297mm

Letter 8.5 x 11 inches

215.9 x 279.4mm

Legal 13in. 8.5 x 13 inches

216 x 330mm

Legal 13.5in. 8.5 x 13.5 inches

216 x 343mm

Legal 14in. 8.5 x 14 inches

216 x 356mm

Light

17 - 20 lb

64-74g/m²

Medium

20 - 28 lb.

75-104g/m²

Heavy

28 - 32 lb.

105-120g/m²

If you have identical paper stock loaded in the multi purpose tray, you can have the MFP automatically switch to the other tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. When printing from other systems, this function is enabled in the Print Menu.

Getting started > 22

ULTI PURPOSE TRAY

The multi purpose tray can handle the same media sizes as the cassette trays but in weights of 20 - 54 lb (75g/m² to 203g/m²). For very heavy paper stock, use the face up (rear) paper stacker. This ensures that the paper path through the MFP is almost straight.

The multi purpose tray can feed paper widths as small as 4.1339 inches (105mm) and lengths up to 47.244 inches (1200mm) (banner printing).

For paper lengths exceeding 14 inches (356mm) (Legal 14in.) use paper stock between 24 lb and 34 lb. (90g/m² and 128g/m²) and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 0.3937 inches (10mm).

Watermarked or headed paper should be loaded print side up and top edge into the MFP.

ACE DOWN STACKER

The face down stacker on the top of the MFP can hold up to 250 sheets of 20 lb (80g/m²) standard paper and can handle paper stocks up to 32 lb. (120g/m²). Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

ACE UP STACKER

The face up stacker at the rear of the MFP should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 100 sheets of 20 lb (80g/m²) standard paper, and can handle stocks up to 54 lb (203g/m²).

Always use this stacker and the multi purpose feeder for paper stocks heavier than 32 lb. (120g/m²).

Getting started > 23

OADING PAPER

ASSETTE TRAY

1. Remove the paper tray from the MFP. Pull out paper

2. Fan the paper to be loaded at the edges (1) and in the

middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

Fan Paper.eps

Loading paper > 24

3. Load the paper (for letter headed paper load face down with top edge towards the front of the MFP). Paper

load.eps

4. Adjust the rear stopper (1) and paper guides (2) to the size of paper being used.

To prevent paper jams:

> Do not leave space between the paper and the guides

and rear stopper.

> Do not overfill the paper tray. Capacity depends on the

type of paper stock.

> Do not load damaged paper.

> Do not load paper of different sizes or types at the

same time.

> Do not pull the paper tray out during printing.

Loading paper > 25

> Close the paper tray gently.

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Face up stacker open.eps

5. For face down printing, make sure the face up (rear) stacker (3) is closed (the paper exits from the top of the MFP). Stacking capacity is approximately 250 sheets, depending on paper weight.

6. For face up printing, make sure the face up (rear) stacker (3) is open and the paper support (4) is extended. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight.

7. Always use the face up (rear) stacker for heavy paper (card stock, etc.).

Loading paper > 26

ULTI PURPOSE TRAY

1. Open the multi purpose tray and press gently down on the

paper platform (1) to ensure it is latched down.

2. Load the paper and adjust the paper guides (2) to the size of paper being used.

> When printing on headed paper load the paper into the

multi purpose tray with pre-printed side up and top edge into the MFP.

> Envelopes should be loaded face up with top edge to

the left and short edge into the MFP.

> Do not exceed the paper capacity of about 50 sheets or

10 envelopes. Maximum stacking depth is 0.3937 inches (10mm).

3. Press the tray latch button (3) inwards to release the paper platform, so that the paper is lifted and gripped in

place.

Note

Before closing the multi purpose tray, paper platform (1) must be latched down.

4. Set the correct paper size for the multi purpose tray in either the Media Menu (printer menu settings) or Print Menu (scanner menu settings). See “Configuration” on

page 34 for details.

Loading paper > 27

Note

You only need to update one menu; the scanner and printer menus automatically synchronise to ensure the information is consistent.

Loading paper > 28

ONFIGURING YOUR MACHINE

INIMUM CONFIGURATION REQUIREMENTS

To make the best of this MFP, the following configuration is required:

To send faxes:

A PSTN telephone line connection.

To send e-mails:

> TCP/IP network.

> A SMTP and an optional POP3 server.

To file document(s) via intranet

> FTP, HTTP, or CIFS Protocol environment.

> Windows 2000, Windows XP, HTTP or FTP server.

PRE-

CONFIGURATION INFORMATION

ENERAL

There are no factory default PIN or passwords, these should be set initially by the system administrator.

FAX

SET UP

Your MFP has to be set up properly to allow faxing from the machine. The following parameters must be set before using the fax function:

> Date and time

> Country code

> Station ID and number

See “Initial set up” on page 64. for details.

Configuring your machine > 29

ETWORK SET UP

The MFP must also be set up properly on your network to perform scan to e-mail and scan to FTP functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set.

1. DHCP enable:

2. IP Address: . . .

3. Subnet mask:. . .

4. Gateway IP:. . .

5. DNS server:. . .

6. SMTP server:. . .

7. SMTP port:25

8. POP3 server: . . .

9. POP3 Port:110

Explanation:

1. DHCP Enable:

Choose Yes to obtain IP/subnet/gateway addresses automatically from DHCP server. After changing setting from Disable to Enable, switch scanner module power OFF then ON.

2. IP Address:

The Internet Protocol (IP) address assigned to your machine by your network administrator.

3. Subnet Mask:

The net mask address assigned by your network administrator.

4. Gateway IP:

The gateway IP address assigned by your network administrator.

Configuring your machine > 30

5. SMTP Server:

The IP address of your SMTP Mail Server assigned by your network administrator.

6. SMTP Port:

The port number of your SMTP Mail Server.

7. DNS server:

The IP address of DNS Server assigned by your network administrator.

8. POP3 Server:

The IP address of your POP3 server.

9. POP3 Port

The port number of your POP3 Server.

Enter the DNS name, or IP and port number of your POP3 server if your mail server requires POP3 authentication, before sending e-mails from the machine.

note

You must also set up the “Define from” details to allow e-mail sending.

Configuring your machine > 31

Note

1. DHCP server: With DHCP (Dynamic Host Configuration

Protocol), a host can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the MFP.

2. IP Address: An IP (Internet Protocol) address uniquely identifies a host connection to an IP network. System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node. The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example, 10.1.30.186 could be an IP address.

3. SMTP: (Simple Mail Transfer Protocol) is the main communication protocol used to send and receive e-mail on the Internet.

4. DNS: (Domain Name System). The DNS server identifies hosts via names instead of IP addresses. If the DNS server is available on your network, you can enter the domain name instead of digits for your SMTP or POP3 servers, such as Pegasus.com.tw instead of 120.3.2.23.

5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores and serves e-mails for various client machines that are not connected to the Internet 24 hours a day. E-mails are held in POP3 until you log on.

NTERNET COMMUNICATION FEATURES

Scan to e-mail

The MFP allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIF (Multi-page TIFF) file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

When you send an e-mail to someone using this MFP it uses Simple Mail Transfer Protocol (SMTP) to transfer your

Configuring your machine > 32

outgoing e-mails to your SMTP mail server, and then send these e-mails to your recipients through the internet.

Scan to FTP

Via the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), or CIFS (Common Internet File System). The MFP allows you to save scanned documents directly to a designated server or a personal computer on the network in a standard PDF, JPEG, TIFF, or MTIFF file format.

CIFS is the sharing system of Microsoft Windows. What is unique about this filing function is that it allows all corporate users to share one machine to send documents to each file folder on a designated server or individual computer.

The following settings or destinations must be defined by the system administrator before the MFP can be used to distribute any scanned document(s) on the network.

> Network and E-mail parameters: Defines the parameters

for TCP/IP, SMTP, and POP3 protocols to send your scanned document to e-mail addresses.

> Filing destinations: Defines the protocols and destinations

to send your scanned document to FTP servers, web, or any personal computers on the network.

For more information on filing protocols refer to

“Explanation of filing protocols” on page 61.

Note

1. If the system administrator has chosen DHCP, then the

IP address of TCP/IP, gateway, subnet mask, and DNS server will be automatically given.

2. When installing the MFP for the first time, it is recommended that the Administrator retain the default system settings. The settings can be customized at a later date, once you are familiar with the operation and functionality.

Configuring your machine > 33

ONFIGURATION

There are a number of configuration options available which allow you to change the scanner, fax and printer settings to suit your own needs. There are three methods of configuring your MFP:

1. From the MFP's web page.

2. From the MFP’s Management Utility (please refer to the

user's manual of the Network Setup Tool on the CD-ROM supplied).

note

In order to maintain data integrity and ensure the MFP configuration is consistent, when you access a menu item via the MFP Network Setup Tool you are directed to the corresponding section of the MFP web page.

3. From the MFP scanner control panel.

For illustration purposes only, the configuration menu options shown are as accessed via the scanner control panel.

Configuring your machine > 34

FROM THE WEB PAGE

Type the IP address of the MFP in the URL field of your browser and then press Enter. The MFP web page appears. For example: http://192.168.1.41

webpage.jpg

Note

The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password.

Configuring your machine > 35

ROM THE MANAGEMENT UTILITY

If you have not already done so, install the MFP Network Setup Tool as described in “MFP network setup tool” on page 18.

MFP

note

The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password.

Configuring your machine > 36

FROM THE SCANNER CONTROL PANEL

Press Menu (1) on the scanner control panel. Use the UP and DOWN arrow keys (2) to navigate, OK (3) to select, and Return

(4) to cancel the selection or exit the menu item.

Control

panel_oda.jpg

Configuring your machine > 37

Information menu

ITEM DESCRIPTION OR CHOICE

Model Displays the model name.

Device name Displays the device name.

Scanner MAC address Displays the scanner MAC address.

Printer Serial No. Displays serial number.

F/W version Displays firmware versions:

1.Printer CU version

2.Printer PU version

3.System F/W version

4.Scanner F/W version

5.Web page version

6.Resource file version

Configuring your machine > 38

Printer menu

ITEM DESCRIPTION OR CHOICE

Tray 1 Paper Size A4, A5, A6, B5, Legal, Legal 135, Legal 13, Letter,

Tray 2 Paper Size A4, A5, B5, Legal, Legal 135, Legal 13, Letter,

MP Paper Size A4, A5, A6, B5, Legal, Legal 135, Legal 13, Letter,

Tray 1 Media Weight Light, Medium, Heavy.

Tray 2 Media Weight Light, Medium, Heavy.

MP Media Weight Medium, Heavy, Ultra Heavy.

Tray 1 Media Type Plain, LTRhead, Bond, Recycled, Rough.

Tray 2 Media Type Plain, LTRhead, Transparency, Bond, Recycled,

MP Media Type Plain, Letterhead, Transparency, Labels, Bond,

Density Control Auto/Manual.

Adjust Density* Select to perform Density Adjustment.

Adjust Registration* Select to perform Auto Color Registration.

* Menu options only available on the scanner control panel.

Executive, Custom.

Executive, Custom, COM9, COM10, Monarch, DL, C5.

CardStock, Rough.

Recycled, CardStock, Rough.

Network settings

ITEM DESCRIPTION OR CHOICE

IP Address The IP address of the MFP.

Subnet Mask The IP address of your subnet mask.

Gateway IP The IP address of your gateway.

DNS Server The IP address of your DNS server.

DHCP Enable ON/OFF. Select ON if you wish to enable DHCP.

Device Name Displays the device name.

Mail server

Configuring your machine > 39

ITEM DESCRIPTION OR CHOICE

SMTP Server The IP address of your SMTP server.

SMTP Port The port number of your SMPT server.

POP3 Server The IP address of your POP3 server.

POP3 Port The port number of your POP3 server.

Authentification Method

Password User’s choice.

No, SMTP, POP3.

Def. Subject Default text for the Subject field in e-mail messages from

Def. From Default From field in e-mail and fax messages from the

Scan Size Limit The limitation for the attachment to be sent from the MFP.

the MFP. Up to 64 characters are allowed. The default subject is used only when users did not enter anything in the Subject field in e-mail message from the MFP.

MFP. Up to 64 characters are allowed.

Choice: 1MB, 3MB, 5MB, 10MB, 30MB, No limit.

Configuring your machine > 40

Fax settings

ITEM DESCRIPTION OR CHOICE

Phone Book Edit speed dial!

Edit group dial!

Delete speed dial!

Delete group dial!

Delete All!

Append phone #: OFF/On

REPORTS:

Activity Report

Tra n sm ission Report

Broadcast Report

Select to print activity report.

Select to print transmission report.

Yes / Error Only / No.

Select to print broadcast report.

Cancel Fax Jobs Select to cancel fax jobs stored in the MFP’s

memory.

SET UP FAX:

Station ID

Fit to page

Detect dial tone*

Detect busy tone*

Re-dial*

Redial interval*

Ring response

Dial prefix

Manual receive

ECM mode

Speaker volume

* Country code dependant.

Id #: Enter MFP ID number.

Station #: Enter MFP telephone number.

Enable / Disable.

0, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10.

0, 1min, 2min, 3min, 4min, 5min, 6min.

1 ring, 5secs, 10secs, 15secs, 20secs.

If connecting via a PBX line, enter the access number to obtain an external line.

Enable / Disable.

0, 1, 2, 3.

Configuring your machine > 41

Report print

ITEM DESCRIPTION OR CHOICE

Menu Map Select to print menu map.

Printer Demo Page Select to print a sample page.

MFP Usage report Select to print usage information.

Supplies Status Report Select to print information on the consumables

remaining.

Management

Note

1. The Management selection is blocked by a password.

Since the machine is shipped without a specific password, it is recommended that the administrator create a new password to ensure security.

2. Security settings by default are set to “Off”. You can enable the following security settings:

> Copy: restricts the use of the copy function only.

> Copy+Scan to: restricts the use of the copy and scan

functions.

> Fax: restricts the use of the fax function only.

> Fax+Copy: restricts the use of the fax and copy

functions.

> Fax+Copy+Scan to: restricts the use of the fax, copy

and scan functions.

It is recommended that the administrator create a new 4 to 6 digit PIN. When the security feature is enabled the user will be prompted to enter the PIN.

ITEM DESCRIPTION OR CHOICE

Date/Time Enter the current date and time.

Password Enter new password if the administrator wishes to change

the password. (Up to 8 alphabetical or numerical digits are allowed to be entered in this field. When entering alphabetical digits, note that they are case-sensitive.)

Configuring your machine > 42

ITEM DESCRIPTION OR CHOICE

Add “To” Address If “On” is selected, when finishing sending an e-mail,

Pin Setting Choice: Off, Copy, Copy + Scan to, Fax, Fax+Copy,

Power Save Enable / Disable.

Power Save Time Select to enter power saving mode after the machine has

Default Mode Scan to, Copy, Fax.

Stand-by Timer 20, 40, 30, 60, 120, 180 seconds.

Country Code* Select the country in which the MFP is situated.

Language Default set to English.

Scan to Log Report

* Additional country code options available from the web page and MFP

Network Setup Tool.

there will be a dialog box inquiring whether the user wishes to add the new e-mail address to the machine’s address book.

Choice: On, Off.

Fax+Copy+Scan to.

Note: The PIN ID input screen is indicated at the time of “PIN Setting=Enable”.

Enter four to six digits for your pin ID. A PIN ID under four digits will be denied.

stopped using for a specific period.

Choice: 5, 15, 30, 60, 240 minutes.

Choice: United States/Japan/International/Denmark/ Austria/Italian/Latin America/Great Britain/Germany/ Belgium/Greece/Mexico/Ireland/Hungary/Holland/ Australia/China/Norway/Czech Republic/France/New Zealand/Russia/Sweden/Poland/Portugal/Singapore/ Tai wa n /.

Language setting can be changed from the web page and MFP Network Setup Tool.

Select to print all the “Scan to” jobs.

PECIFYING THE ADMINISTRATIVE SETTINGS

Configuring your machine > 43

Note

The settings can only be done through the web page or the Network Setup Tool. It can not be set up on the Control Panel.

The Administrative settings are blocked by a password. Since the machine is shipped without a specific password, it is recommended that the administrator create a new password to ensure security.

ITEM DESCRIPTION OR CHOICE

Address Book Manager

Profile Manager Create profiles of the filing destinations in which the

Phone Book Manager

PIN registration Create and delete PIN registrations assigning access

Set up a list of e-mail addresses and groups to which to send your scanned images.

scanned image can be placed.

Set up a list of fax numbers and groups to which to send your fax messages.

Note: Phone Book Manager can also be accessed from the scanner control panel.

rights for users.

Configuring your machine > 44

ONTENTS OF EACH PRINTER MENU

The printer control panel offers some additional menu options.

Note

The scanner retrieves the latest information from the printer, ensuring both menu sets are always synchronised.

Press Enter (1) on the printer control panel. Use the + and - keys (2) to navigate, Enter (1) to select, and Back (3) to cancel the selection or exit the menu item.

Op menu1.eps

READY

ATTENTION

BACK

ENTER

ON LINE

CANCEL

Informationmenu

ITEM ACTION DESCRIPTION

Print Menu Map Execute Prints complete menu listing with current MFP

Print File List Execute Prints a list of overlays, macros, fonts and

Print PCL Font Execute Prints complete list of all internal PCL fonts

Print PSE Font Execute Prints complete list of all internal PostScript

Print PPR Font Execute Prints complete list of all internal IBM

Print FX Font Execute Prints complete list of all internal Epson FX

settings shown.

other files stored on the MFP’s hard disk drive (if installed).

plus those stored in ROM (slot 0), flash memory and in hard disk (if installed).

emulation fonts.

ProPrinter III XL emulation fonts, including any downloaded to flash memory or hard disk.

emulation fonts, including any downloaded to flash memory or hard disk.

Configuring your machine > 45

ITEM ACTION DESCRIPTION

Demo 1 Execute Prints demonstration page containing graphics

Print Error Log Execute Prints a list of errors encountered by the MFP.

Color Prof List Execute Prints a list of the resident color profiles.

and text in color and monochrome.

Shutdown menu

This menu only appears if the hard disk drive is installed.

Note

This item should always be selected before switching the printer off, to ensure that no hard disk data is lost.

ITEM ACTION DESCRIPTION

Shutdown Start Execute Performs controlled shutdown of the MFP,

ensuring that all files on the internal hard disk are closed before power is turned off. Only power the MFP off when the display indicates that shutdown is complete.

Configuring your machine > 46

Print menu

ITEM CHOICE DESCRIPTION

Copies 1-999 Enter the number of copies of a

Duplex ON/OFF Turns the duplex (2-sided) printing

Paper Feed TRAY1

Auto Tray Switch ON/OFF If two trays contain identical paper, the

Tra y S e que nce DOWN

MP Tray Usage DO NOT USE

Media Check ENABLE

Resolution 600x1200DPI

Toner Save Mode OFF/ON Reduces the amount of toner used for

TRAY 2 MP TRAY

UP PAPER FEED TRAY

WHEN MISMATCH

DISABLE

600DPI MLevel

600DPI

document to be printed from 1 to 999.

function on or off if this feature is installed.

Selects the default tray for paper feed, Tray 1 (upper), Tray 2 (lower, if installed) or MP Tray (multi purpose tray).

MFP can switch to an alternative source when the current tray runs out in the middle of a print job.

Determines tray sequence order when automatically switching.

If a document to be printed demands a paper size not installed in the selected tray, the MFP can automatically feed from the multi purpose tray instead. If this function is not enabled, the MFP will stop and request the correct size of paper to be loaded.

Determines whether the MFP check the size of paper loaded matches that required for the document sent to print.

Sets the default resolution for printing (dots per inch). 600x1200DPI uses more memory and requires more time to process, but prints at a higher quality.

imaging. Toner saving gives lighter prints but is more economical.

Configuring your machine > 47

ITEM CHOICE DESCRIPTION

Mono-Print Speed

Orientation PORTRAIT

Lines Per Page 5-64-128 Sets the number of lines of text per

AUTO SPEED

MONO 32PPM

COLOR SPEED

MIXED SPEED

LANDSCAPE

If the first page of a print job is black and white, the MFP runs at 32ppm (pages per minute). When a color page is detected the MFP slows down to 20ppm for the rest of that job.

This setting operates in the same way as AUTO SPEED, except that the MFP runs at 32ppm until a color page is detected. To achieve this speed the MFP requires an additional 10 – 20 seconds to warm up and 30 –60 seconds to cool down when switching to 20ppm for color pages. This setting is therefore most appropriate when the majority of print jobs are entirely black and white.

The MFP runs at 20ppm for all print jobs. This setting is most appropriate when the majority of print jobs are in color.

The MFP automatically switches between 20ppm for each color page and 32ppm for each black and white page. When black and white pages are printed, the 3 color drums are automatically lifted to maximize their working life. This operation imposes delay each time the MFP switches between color and black and white printing. However, the 30 –60 second cool down delay described for MONO 32ppm is avoided by limiting mono speed to 20ppm. This setting may be preferred for mostly black and white printing with some color pages, or where most print jobs are entirely color or entirely black and white.

Selects default page orientation between portrait (tall) and landscape (wide).

page when raw text is received from systems other than Windows. The default for A4 portrait is 65, and for Letter is 60.

Configuring your machine > 48

ITEM CHOICE DESCRIPTION

Edit Size CASSETTE

SIZE

LETTER EXECUTIVE LEGAL14 LEGAL13.5 LEGAL13 A4 / A5 / A6 / B5 CUSTOM COM-9 ENVELOPE COM-10 ENVELOPE MONARCH ENV DL ENVELOPE C5 ENVELOPE

Sets the size of the printable page area to match the size of paper in use. This is not the same as the physical paper size, which is always slightly larger. For dimensions of physical page sizes. See

“Paper recommendations” on page 20..

Media menu

ITEM CHOICE DESCRIPTION

Tra y1 Papersize

Tra y1 Mediatype

/ A5 / A6 / B5

A4 LEGAL14 LEGAL13.5 LEGAL13

LETTER

EXECUTIVE CUSTOM

PLAIN

LETTERHEAD BOND RECYCLED ROUGH

Selects the size of paper loaded in Tray 1 (upper tray if both trays installed). For CUSTOM setting see X-DIMENSION and Y-DIMENSION later in this table.

Selects the type of media loaded in this tray. This will help the MFP to adjust its internal operating parameters, such as engine speed and fusing temperature, to better accommodate the media to be fed. For example, letterhead may benefit from a slightly lower fusing temperature to ensure that its ink does not offset.

Configuring your machine > 49

ITEM CHOICE DESCRIPTION

Tra y1 Mediaweight

Tra y2 Papersize

Tra y2 Mediatype

Tra y2 Mediaweight

Light

17-20 lb

64-74g/m²

Medium

20 - 28 lb.

75-104g/m²

Heavy

28 - 32 lb.

105-120g/m²

A4 / A5 / B5 / LEGAL14 LEGAL13.5 LEGAL13 LETTER EXECUTIVE CUSTOM

PLAIN

LETTERHEAD TRANSPARENCY BOND RECYCLED CARDSTOCK ROUGH

Light

17-20 lb

64-74g/m²

Adjusts the MFP for the weight of paper stock loaded in this tray.

Selects the size of paper loaded in Tray 2 (lower) if installed. For CUSTOM setting see X-DIMENSION and YDIMENSION later in this table.

Selects the type of media loaded in this tray (if installed).

Adjusts the MFP for the weight of paper stock loaded in this tray (if installed).

Medium

20 - 24 lb.

75-90g/m²

Heavy

24 - 47 lb.

91-176g/m²

Configuring your machine > 50

ITEM CHOICE DESCRIPTION

MPT Papersize

MPT Mediatype

MPT Mediaweight

Unit Of Measure

A4 / A5 / A6 / B5 LEGAL14 LEGAL13.5 LEGAL13 LETTER EXECUTIVE CUSTOM COM-9 ENVELOPE COM-10 ENVELOPE MONARCH ENV DL ENVELOPE C5 ENVELOPE

PLAIN

LETTERHEAD TRANSPARENCY LABELS BOND RECYCLED CARD STOCK ROUGH

Medium

20 - 24 lb.

75-90g/m²

Heavy

24 - 32 lb.

91-120g/m²

ULTRA HEAVY

32 - 54 lb.

121-203g/m²

MILLIMETER INCH

Selects the size of paper to be fed from the multi purpose tray. For CUSTOM setting see X-DIMENSION and YDIMENSION later in this table.

Selects the type of media to be fed from the multi purpose tray so that the MFP can adjust its internal parameters to better accommodate the selected type of media.

Selects the media weight to be fed from the multi purpose tray.

Selects the unit of measure for the next two items.

X-Dimension 3.937 - 8.2677 -

Y-Dimension 5.8268 - 11.6929

8.5039 inches

100-210-216 MILLIMETER

- 47.244 inches

148-297-1200 MILLIMETER

Configuring your machine > 51

Selects the width of paper defined by the “CUSTOM” settings referred to in the foregoing PAPER SIZE settings.

Selects the length of paper defined by the “Custom” settings referred to in the foregoing PAPER SIZE settings. Note that media of up to 1200mm in length can be fed from the multi purpose tray for banner printing.

Color menu

ITEM CHOICE DESCRIPTION

ColorDensity Control

Adjust Density EXECUTE Selecting this will perform the auto

Color Tuning PRINT PATTERN Selecting this item prints the color

C Highlight

C Mid-Tone

C Dark

M Highlight

M Mid-Tone

M Dark

Y Highlight

Y Mid-Tone

Y Dark

K Highlight

K Mid-Tone

K Dark

AUTO

MANUAL

-3~0~+3

If set to AUTO, image density will be automatically adjusted at power on, when a new image drum or toner cartridge is installed, and at intervals of 100, 300 and 500 drum counts. If a 500 drum count interval occurs during a print job it will occur at the end of that job, and will take up to 55 seconds. If set to manual, this adjustment will only be performed when initiated by the next menu item.

density set up immediately.

tuning pattern to help you adjust the color balance.

Adjusts image density for each color component (cyan, magenta, yellow and black). Normal setting is 0.

C Darkness

M Darkness

Y Darkness

K Darkness

Ajst Registration EXECUTE Performs automatic color registration

C Reg Fine Ajst

M Reg Fine Ajst

Y Reg Fine Ajst

-3~0~+3

~+3

-3~0

Adjusts darkness of each color component (cyan, magenta, yellow and black). Normal setting is 0.

adjustment. Normally this is done on power on and when the top cover is opened and then closed. This process accurately aligns the cyan, magenta and yellow images to the black image.

Performs fine adjustment of image timing in relation to the black image component.

Configuring your machine > 52

ITEM CHOICE DESCRIPTION

Ink Simulation OFF

UCR LOW

CMY 100% Density

CMYK Conversion

SWOP EUROSCALE JAPAN

MEDIUM HIGH

DISABLE

ENABLE

ON/OFF

Selects from a range of industry standard color swatches.

When enabled, black areas are produced using 100% C, M, and Y instead of black. This results in a glossier finish.

Configuring your machine > 53

System configuration menu

ITEM CHOICE DESCRIPTION

Pow Save Time 5

Personality AUTO

USB PS Protocol RAW

Clrable Warning ONLINE

Auto Continue ON/OFF Determines whether or not the MFP will

Manual Timeout OFF

Wait Timeout 5~40~300

15 30

240

EMULATION

PCL IBM PPR III XL EPSON FX PS3 EMULATION

ASCII

JOB

30 sec

60 sec

OFF

Adjusts the idling time before the printer automatically switches into power saving mode. In this mode power consumption is reduced to a low level required to just keep the printer operating and ready to receive data. When a job is sent the MFP will require a warm-up time of up to 1 minute before printing can begin.

This item selects which industry standard emulation your MFP should use. When set to AUTO, incoming data is examined and the correct emulation is automatically selected each time a print job is received.

Selects PostScript data format for USB port.

When ONLINE, non-critical warnings, such as requests for a different paper size, can be cleared by pressing the ON LINE button. When set to JOB, they are cleared when the print job resumes.

automatically recover from a memory overflow condition.

Specifies how many seconds the MFP will wait for paper to be fed before cancelling the job.

Specifies how many seconds the MFP will wait when received data pauses before forcing a page eject. In PostScript Emulation mode the job will be cancelled if timeout occurs.

Low Toner CONTINUE

Jam Recovery ON/OFF Specifies whether the MFP should

STOP

Specifies whether the MFP should continue printing even after a low toner condition is detected.

perform jam recovery after a paper jam has occurred. If ON, the MFP will attempt to print again any pages lost due to a paper jam once the jam has been cleared.

Configuring your machine > 54

ITEM CHOICE DESCRIPTION

Error Report ON/OFF If ON, the MFP will print error details

when a PostScript Emulation error occurs.

PCL emulation

ITEM CHOICE DESCRIPTION

Font Source RESIDENT /

Font No. I0~I89 Sets the current default font number

Font Pitch 0.44 CPI~10.00

Symbol Set PC-8 PCL symbol set. If the font source and

A4 Print Width

RESIDENT 2

CPI~99.99 CPI

78 COLUMN

80 COLUMN

Specifies the location of the PCL default font. Normally this will be INTERNAL unless additional fonts are installed in the expansion ROM slot or additional fonts have been downloaded to RAM as permanent fonts.

from the currently selected source, which could be internal (I), ROM slot (C) or downloaded (S).

Point size of selected default font.

number are changed to one which does not support the selected symbol set, this must be changed to an available symbol set for that font.

Sets the number of columns subject to Auto LF with A4 paper in PCL. This is the value when Auto CR/LF Mode is set to OFF with the 10CPI character.

White Page Skip

CR Function CR / CR+LF Selects whether a received carriage

LF Function LF / LF+CR Selects whether a received line feed

Print Margin NORMAL

OFF/ON Selects whether blank pages are

1/5 INCH (5.08 mm) 1/6 INCH (4.24 mm)

printed or not.

return character (0Dh) also causes a line feed.

character (0Ah) also causes a carriage return.

Sets the non-printable page area. NORMAL is PCL compatible.

Configuring your machine > 55

ITEM CHOICE DESCRIPTION

True Bla c k OFF/ON Selects whether black image data is

Pen Width Adjust

Tra y I D #

MP Tray

ON/OFF

1~4~59

printed using black toner (ON) or 100% CMY (OFF). (Valid in PCL emulation mode only.)

PPR emulation

ITEM CHOICE DESCRIPTION

Character Pitch

Font Condense

Character Set SET 1; SET 2 Specifies a character set.

Symbol Set IBM 437 Specifies a symbol set.

Letter 0 Style DISABLE

Zero Character

Line Pitch 6 LPI; 8 LPI Specifies the line spacing.

White Page Skip

CR Function CR / CR+LF Selects whether a received carriage

LF Function LF / LF+CR Selects whether a received line feed

Line Length 80 COLUMN / 136

10 CPI; 12 CPI; 17 CPI; 20 CPI; PROPORTIONAL

12CPI - 20CPI; 12CPI - 12CPI

ENABLE

NORMAL

SLASHED

OFF/ON Selects whether blank pages are

COLUMN

Specifies character pitch in IBM PPR emulation.

Specifies 12CPI pitch for Condense Mode.

Specifies the style that replaces 9BH with letter o and 9DH with a zero

Sets the zero to be slashed or unslashed.

printed or not.

return character (0Dh) also causes a line feed.

character (0Ah) also causes a carriage return.

Specifies the number of characters per line.

Configuring your machine > 56

ITEM CHOICE DESCRIPTION

Form Leng th 11 Inch / 11.7 Inch

TOF Position 0.0 Inch - 1.0 Inch

Left Margin 0.0 Inch - 1.0 Inch

Fit To Letter DISABLE

Tex t H e i g h t SAME / DIFF Sets the height of a character.

/ 12 Inch

279.40 / 297.18 /

204.80 millimeters

(0 - 25.4 mm)

ENABLE

Specifies the length of paper.

Specifies the distance of print from the top edge of the paper.

Specifies the distance of print from the left hand edge of the paper.

Sets the printing mode that can fit print data, equivalent to 11 inches (66 lines/279.40 millimeters), in the LETTER-size printable area.

SAME: Regardless of CPI, same height

DIFF: As CPI, character heights vary.

FX emulation

ITEM CHOICE DESCRIPTION

Character Pitch

Character Set SET 1 / SET 2 Specifies a character set.

10 CPI; 12 CPI; 17 CPI; 20 CPI; PROPORTIONAL

Specifies character pitch in this emulation.

Symbol Set IBM 437 Specifies a symbol set.

Letter 0 Style DISABLE

Zero Character

Line Pitch 6 LPI / 8 LPI Specifies the line spacing.

White Page Skip

CR Function CR / CR+LF Selects whether a received carriage

ENABLE

NORMAL

SLASHED

OFF/ON Selects whether blank pages are

Specifies the style that replaces 9BH with letter o and 9DH with a zero

Sets the zero to be slashed or unslashed.

printed or not.

return character (0Dh) also causes a line feed.

Configuring your machine > 57

ITEM CHOICE DESCRIPTION

Line Length 80 COLUMN / 136

Form Length 11 inch / 11.7 inch

TOF Position 0.0 inch - 1.0 inch

Left Margin 0.0 inch - 1.0 inch

Fit To Letter DISABLE

Tex t H e i g h t SAME / DIFF Sets the height of a character.

COLUMN

/ 12 inch

279.40 / 297l18 /

204.80 mm

0 - 25.4 mm

ENABLE

Specifies the number of characters per line.

Specifies the length of paper.

Specifies the distance of print from the top edge of the paper.

Specifies the distance of print from the left hand edge of the paper.

Sets the printing mode that can fit print data, equivalent to 11 inches (66 lines), in the LETTER-size printable area.

SAME: Regardless of CPI, same height.

DIFF: As CPI, character heights vary.

Configuring your machine > 58

USB menu

ITEM CHOICE DESCRIPTION

Soft Reset ENABLE

Speed 12 / 480 Mbps Selects the interface speed

Offline Receive ENABLE

Serial Number ENABLE

DISABLE

Enables or disables the SOFT RESET command.

Maintenance menu

ITEM CHOICE DESCRIPTION

Menu Reset EXECUTE Resets menus to default settings.

Save Menu EXECUTE Saves current menu settings as default

Power Save ENABLE

Paper Black Setting

Paper Color Setting

DISABLE

–2~0~+2 Used for small adjustment when you

–2~0~+2 As above, but for color printing.

values. At confirmation prompt, press ENTER to confirm save, or CANCEL to cancel.

Enables or disables automatic power save mode. Delay before entering this mode is set in the system configuration menu.

experience faded print or light specks / streaking in monochrome printing on white paper. Select a higher value to reduce fading, or a lower value to reduce specks or streaking in high density print areas.

Transpr Black Setting

Transpr Color Setting

SMR Setting –3~0~+3

BG Setting –3~0~+3

–2~0~+2 As above but for mono printing on

–2~0~+2 As above but for color printing on

Configuring your machine > 59

transparencies.

Usage menu

ITEM DESCRIPTION

Tra y n Page Count The total number of pages fed from tray n.

MPT Page Count The total number of pages fed from the multi purpose

Color Page Count The total number of pages printed in color.

Mono Page Count The total number of pages printed in monochrome.

tray.

K Drum Life Remaining C Drum Life Remaining M Drum Life Remaining Y Drum Life Remaining

Belt Life Remaining Percentage of belt life remaining.

Fuser Life Remaining Percentage of fuser life remaining.

K Toner C Toner M Toner Y Toner

Percentage of life remaining in these consumable items.

Cartridge size and current toner level.

Job log menu

Note

Access to this menu is password restricted.

ITEM CHOICE DESCRIPTION

Job Log ENABLE

DISABLE

Prints a list of jobs carried out on this MFP.

Configuring your machine > 60

XPLANATION OF FILING PROTOCOLS

FTP

FTP stands for “File Transfer Protocol.” It is a common method of transferring files via the Internet from one computer to another. FTP use RFC 959[FTP] as their protocol. Therefore, ensure you have a legal FTP account with the privilege of writing under the directory to save the files and password before using FTP to save documents. To add a sub-directory from the MFP, you need to have the privilege of adding a new directory.

HTTP

HTTP use RFC 2616[HTTP 1.1] as their protocol, and the default Port is usually 80. If you are not using the HTTP port to save files, you must change the MFP HTTP Port to the port for the Web Server.

Generally speaking, a Hyper Text Transfer Protocol (HTTP) Web Server will use an anonymous account for authentication, so that the user can link directly to the web page without entering the user name and password first. Therefore, if the HTTP Server does use an anonymous account for authentication when you use this MFP to save files, there is no need for setting any text in the field of Login name and Password for the MFP.

On the other hand, if the HTTP server does not allow an anonymous account for authentication of connection to the web page, the user will be prompted to enter a user name and password first when connecting to the web site. In this mode, the file saving feature is available only when entering the user name and password permitted by the server in the Login name and Password field for the MFP.

Therefore, make sure of the mode that your Web Server allows before using HTTP for file saving. If anonymous access mode is not allowed, you must have a legal HTTP account and password.

Since this MFP will check whether the directory for file saving really exists before proceeding to file saving and writing after scanning to the specified directory, you have to set the directory for files saving as “browse” and allow for writing in the Web Server; otherwise the MFP will not be able to write the file into the directory.

Configuring your machine > 61

If you wish to use the MFP to save files, in addition to making some settings in Web Server, you will have to confirm that the account has writing privilege for connecting to the Web Server. If not, the MFP will not be able to “write” the scanned file in the file system.

Setting IIS anonymous access:

1. Start Internet service manager in “Control Panel”.

2. Select Default Web site and right click

C:\Inetpub\wwwroot\X cabinet.

3. Select Properties. IIS anon1.jpg

4. In the X cabinet dialog box, select the Directory security

tab, and click Edit for "Anonymous Access and Authentication Control". Make sure " Anonymous Access" is selected in the "Authentication Methods" dialog box.

5. Click Edit to open “Account for anonymous access”.

Note

Make sure that the account stored in your computer system, in the “username” file, has sufficient privilege to access the file system.

Configuring your machine > 62

Setting IIS privileged access:

1. As in “Setting IIS anonymous access”, start “Internet

service manager” and select Default Web site. Right click C:\Inetpub\wwwroot\X cabinet, and select Properties.

2. Select the Directory tab on the Properties page. Ensure the privileges for “Read”, “Write” and “Directory Browsing”

are selected.

Note

If the file management system on your server is NTFS, in order to allow IIS to use an anonymous account to access the files in the directory of C:\Inetpub\wwwroot\X cabinet\Files, you have to make sure the anonymous account has the correct privileges. You should make the following settings:

1. Select C:\Inetpub\wwwroot\X cabinet\Files directory in Windows Explorer, and right click to select Properties.

2. Select the Security tab in the File dialog box, and then Everyone.

3. Select the privileges for Read and Execute, Folder Properties List, Read and Write.

After that every user has the privilege to manage all files in the directory for saving files.

Note

1. For security of the scanned files, “Everyone” should not

be allowed to have full privileges of the file directory. Therefore, when setting the access privilege for your file system, it is recommended that you set the privilege of the directory for saving files to IIS anonymous account, or users and groups that can use that directory only.

2. Please note that HTTP cannot add a server sub-directory from this MFP.

Configuring your machine > 63

When using Apache as HTTP server, according to their documentation, it must have SCRIPT to run the HTTP PUT method. Although the document is attached with a Perl example, you will need to modify it before applying it, since this MFP uses Transfer-encoding of Chunked. In addition, the Apache will have to be set to accept this MFP. For more information refer to the relevant Apache documentation.

CIFS

CIFS (Windows Network Share) is a file saving protocol generally used for “resource sharing” of a network in Microsoft Windows systems. Set up the “shared directory” as per the network settings for sharing in MS Windows. Under the User level mode of Windows 2000, use the account and password with the privilege of “write” as the login name and Password for the MFP folder.

ETTING THE FAX FACILITY

NITIAL SET UP

The following parameters must be set before using the fax function on your MFP:

> Date and time

> Country code

> Station ID and number

There are other parameters that can be adjusted to suit your personal preferences later if required, refer to fax set up table for details (See “Fax settings” on page 41.).

To set fax parameters:

1. Press the Menu button to prompt the menu settings screen.

2. Using the UP arrow key, navigate to Management and press OK.

3. When prompted, enter the password and press OK.

4. Press OK to select Date/Time.

Configuring your machine > 64

5. Enter today’s date and the correct time, then press OK to confirm.

6. Using the UP arrow key, navigate to Country Code and press OK.

7. Select the country in which the MFP is situated and press OK.

8. Press Return to go back to the main menu settings

screen.

9. Using the UP arrow key, navigate to Fax Settings and press OK.

10. Using the UP arrow key, navigate to Setup Fax and press OK.

11. Press OK to select Station ID.

12. Enter the ID number and telephone number, then press OK to confirm.

13. Press Return to update selections and exit the menu.

Note

If connecting the machine through a private branch exchange (PBX) line, you must also specify a dial prefix to allow the machine to obtain an external line before dialling. Refer to “Connecting to a PBX” on page 68.

DVANCED SET UP

Your machine offers a multitude of features which reduce the time required for manual operation and make fax communications more efficient.

Adding a speed dial entry to the phone book

The machine can hold up to 200 numbers in the phone book, the first 10 numbers will be assigned as “one-touch” speed dial entries. To add a new speed dial number to the phone book:

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and

press OK.

Configuring your machine > 65

3. Press OK to select Phone Book.

4. Press OK to select Edit Speed Dial!, then press OK.

5. Using the UP/DOWN arrow keys, navigate to the desired speed dial entry location (index number), then press OK.

6. Press OK, enter the name of the fax recipient using the alpha/numeric keypad, and press OK.

7. Using the DOWN arrow key, navigate to the number field then press OK.

8. Enter the new destination fax number and press OK.

Note

1. The maximum length of name is 32 characters.

The maximum length of number is 32 digits.

2. If the destination fax number has an “extension number”, press the Pause button to input a “-” between numbers. The machine will insert a one second pause when dialling.

Adding a group dial entry to the phone book

The machine can hold up to 20 group dial settings, each group can have up to 50 entries. To add a new group dial number to the phone book:

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Press OK to select Phone Book.

4. Using the DOWN arrow key, navigate to Edit Group Dial! then press OK.

5. Using the UP/DOWN arrow keys, navigate to the desired group dial entry location (index number), then press OK.

6. Press OK, enter the new group name using the alpha/ numeric keypad, and press OK.

Note

The maximum length of name is 32 characters.

Configuring your machine > 66

7. If multiple numbers are required, repeat step 6 to add other entries to the group.

Note

Each group can have a maximum of 50 entries.

Deleting a speed dial entry from the phone book

To delete a speed dial number from the phone book:

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Press OK to select Phone Book.

4. Using the DOWN arrow key, navigate to Delete Speed Dial! then press OK.

5. Using the UP/DOWN arrows keys, scroll through the

speed dial entries and press OK to select the required fax number.

This can be repeated if multiple deletions are required. The selected row(s) will be marked with an “*”.

6. Press Return to finish selecting and return to the previous screen. The LCD display will confirm the quantity of fax numbers selected.

7. Press OK to confirm deletion, or press Stop to cancel the deletions.

Deleting a group dial entry from the phone book

To delete a group dial entry from the phone book:

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Press OK to select Phone Book.

4. Using the DOWN arrow key, navigate to Delete Group

Dial! then press OK.

Configuring your machine > 67

5. Using the UP/DOWN arrows keys, scroll through the group dial entries and press OK to select the required group ID.

This can be repeated if multiple deletions are required. The selected row(s) will be marked with an “*”.

6. Press Return to finish selecting and return to the previous screen. The LCD display will confirm the quantity of group entries selected.

7. Press OK to confirm deletion, or press Stop to cancel the deletions.

Deleting all phone book entries

To delete the entire contents of the phone book:

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Press OK to select Phone Book.

4. Using the DOWN arrow key, navigate to Delete All! then press OK.

5. At the prompt, select “Yes” to confirm deletions or “No” to

cancel the operation.

Connecting to a PBX

Private Branch Exchanges (PBXs) are private telephone systems used to route calls internally, for example, in a company. When dialling a telephone number, if a prefix (access) number is required to open an outside line, the line is connected to a PBX. If this MFP is going to be connected to a PBX, please make the following changes to enable it to recognise the prefix digits in the telephone numbers used to obtain access to the outside line. After dialling the prefix digits, the MFP will wait until the outside line is available (secondary dial tone detected) before dialling the rest of the number.

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and

press OK.

Configuring your machine > 68

3. Using the UP arrow key, navigate to Setup Fax and press OK.

4. Using the UP arrow key, navigate to dial prefix and press OK.

5. Enter your dialling prefix, then press OK to confirm.

6. Press Return to go back to the main menu settings

screen.

Automatic redial

You can set the fax to automatically redial if the initial fax transmission fails. The machine will redial on:

> Line busy

> No answer

> Communication error

To set auto-redial:

1. Press the Menu button to prompt the menu settings screen.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Using the UP arrow key, navigate to Setup Fax and press OK.

4. Using the DOWN arrow key, navigate to Re-dial and press OK.

5. Select the required number of redial attempts (between 0 and 10), then press OK.

6. Using the DOWN arrow key, navigate to Redial Interval and press OK.

7. Select the required redial interval (between 1 and 6 minutes), then press OK.

8. Press Return to store the new configuration settings and

exit the menu.

Configuring your machine > 69

Manual receive

Upon receiving an incoming call, the MFP will ring until you press the Start button to receive the fax.

To enable the manual receive option:

1. Press the Menu button to prompt the menu settings screen.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Using the UP arrow key, navigate to Setup Fax and press OK.

4. Using the DOWN arrow key, navigate to Manual Receive and press OK.

5. Press Return to store the new configuration settings and

exit the menu.

Distinctive Ring Detection (DRD)

When using Distinctive Ring Detection (DRD), your phone company assigns a second phone number to the same physical line. The additional number has a ring pattern which is different from the original number.

1. Press Menu to prompt the menu settings screen.

2. Using the Down arrow key, navigate to Fax Settings and press OK.

3. Using the UP arrow key, navigate to Setup Fax and press

OK.

4. Using the DOWN arrow key, navigate to DRD Mode and press OK.

5. Select Enable and press OK.

6. Using the DOWN arrow key, navigate to DRD Pattern and

press OK.

Configuring your machine > 70

7. Select the appropriate Ring Pattern (Pattern1, Pattern2, Pattern3, Pattern4) and press OK.

Note

When programming the DRD Ring Pattern, some trial and error may be required in order to choose the correct pattern for the additional number. Start by selecting Pattern1 to see if the MFP answers the correct phone number for the fax line. f not, select incrementing patterns (Pattern2, 3, etc..) until the MFP answers the correct ring.

8. Press Return to update the selections and exit the menu.

Configuring your machine > 71

Adding a telephone handset

If you want to add a telephone handset to your MFP, connect the line to the Tel socket (in certain countries it may be necessary to use a telephone plug adaptor).

Note

Loop the telephone line round the ferrite once as shown

Tel line core.eps

You will also need to set the ring response:

1. Press the Menu button on the control panel.

2. Using the UP arrow key, navigate to Fax Settings and press OK.

3. Using the UP arrow key, navigate to Setup Fax then press OK.

4. Using the UP/DOWN arrows keys, navigate to Ring Response and press OK.

5. Select the required response setting and press OK.

6. Press Return to store the new configuration setting and

exit the menu.

Note

Manual receive must also be activated. See “Manual

receive” on page 70.

Configuring your machine > 72

RINT SETTINGS AND SECURITY

Your MFP’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus.

The illustrations in this chapter show Windows XP. Other Windows versions may appear slightly different, but the principles are the same.

PCL OR

RINTING PREFERENCES IN WINDOWS APPLICATIONS

POSTSCRIPT

Three printer drivers are supplied with your MFP: one for PCL5c emulation, one for PCL6 emulation, and the other for PostScript 3 emulation. If you print mainly from general “Office” applications choose one of the PCL drivers. For faster printing of PDF documents, choose PostScript. If you print mainly from professional DTP and graphics applications, choose PostScript.

Print Props Button.eps

When you choose to print your document from a Windows application program a print dialog box appears. This dialog usually specifies the name of the machine on which you will print your document. Next to the printer name is a Properties button.

When you click Properties a new window opens which contains a short list of the printer settings available in the driver, which you can choose for this document.

The window which opens when you click Properties depends on which printer driver has been installed. The PostScript driver offers different choices to the PCL driver.

Print settings and security > 73

OSTSCRIPT EMULATION

PS Layout Tab.eps

1. Page orientation sets portrait (tall) or landscape (wide) page orientation. The “rotated” rotates the paper through 90 degrees anti-clockwise.

2. When printing double sided pages (duplex unit required). You can flip the paper either on its long edge or short edge.

3. Pages can be printed in forward or reverse order. If using the face down (top) paper stacker, forward order is usually appropriate to ensure that pages are stacked in numerical order. If using the face up (rear) paper stacker, reverse order would normally stack your pages in numerical order.

4. You can specify how many pages to print on a sheet. Pages will be scaled to fit the number you choose. If you choose booklet printing (requires duplex unit) two pages will automatically be set, and pages will be printed with the correct pages opposite one another so that folding the stacked printout produces a booklet.

5. Advanced options are also available, such as how to download TrueType fonts, and whether advanced options such as booklet printing are available.

The printer driver contains extensive on-line help for these items to help you make the most appropriate choices.

PCL

EMULATION

When you click the Properties button from your application’s Print dialog, the driver window opens to allow you to specify your printing preferences for this document.

Print settings and security > 74

5550 Setup Tab_oda.jpg

Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the same as the size of paper you will feed into the MFP.You can choose the source of the paper to feed, which may be Tray 1 (the standard paper tray), Tray 2 (if you have the optional 2nd paper tray installed) or the multi purpose feeder. You can also click on the appropriate part of the screen graphic to select your preferred tray.

2. The setting for paper weight should match the type of paper on which you intend to print.

3. A variety of document finishing options can be selected, such as normal one page per sheet, or N-up (where N can be any number up to 16) for printing scaled down pages at more than one page per sheet. Booklet printing prints two pages per sheet on each side of the paper so that when folded they make up a booklet. Booklet printing requires the duplex unit to be installed in your MFP.

Poster printing will print large pages as tiles spread over multiple sheets.

4. For two-sided printing, you can choose to flip the page by the long edge or the short edge. Of course, this requires that a duplex unit be installed in your MFP.

5. If you have changed some printing preferences before and saved them as a set, you can recall them to avoid having to set them individually each time you need them.

6. A single on-screen button restores the default settings.

TORE TO HARD DISK/JOB SPOOLING

The Hard Disk is an option.

Print settings and security > 75

This feature allows print jobs to be created on the PC and stored on the MFP’s hard disk for printing on demand. This is good for forms, generic memos, letterhead, stationery, etc.

If you use this feature for standard forms, for example, you can walk up to the MFP at any time and print off your forms without having to re-send them from the PC.

The document is not automatically deleted from the MFP’s hard disk after printing. It remains there for future use until you delete it from the printer control panel or from your PC with the Storage Device Manager utility.

Note

If this choice does not appear in the driver screens, or if it is gra yed out, c heck to e nsure th a t the ha rd disk i s enabled in the printer driver. (See “Adjusting windows

printer drivers” on page 147.)

There are three parts in job spooling:

1. Sending the document. See “Sending the document” on page 76.

2. Printing the document. See “Printing the document” on page 78.

3. Deleting a stored document. See “Deleting a stored document” on page 79.

ENDING THE DOCUMENT

1. If using the PCL driver, in the [Setup] tab choose any

saved driver settings you wish to use. See “Recalling

saved driver settings” on page 184.

2. In the driver’s [Job Options] tab, click [Store to HDD].

Print settings and security > 76

3. The Job PIN (Personal Identification Number) window opens. PS Store to HDD1_oda.jpg

4. If the PIN window does not open, click the [PIN] button.

5. In the Job PIN window, enter a [name] for this print job:

The name may be up to 16 alpha-numeric characters. If you have more than one print job stored on the MFP when you come to print, you will need a distinctive name to distinguish between each of your print jobs.

6. If you would like a prompt at the MFP for the job name, click the [Request…] checkbox below the name entry.

7. Enter a number from 0000 to 9999 in the [PIN] box.

8. Your PIN must be unique on this MFP. Each user should be

allocated a PIN by the system administrator.

9. Click [OK] to accept your changes.

10. Click [OK] to close the Printer Properties window.

11. Print your document.

12. The print job will be sent to the MFP, but will not print at

this time.

Print settings and security > 77

RINTING THE DOCUMENT

Your print job is printed using the printer control panel on the front of the MFP.

READY

ATTENTION

BACK

ENTER

ON LINE

CANCEL

1. When the MFP is idle (“ONLINE” indicated in the display), use the +/- buttons to select the PRINT JOB menu, then press [ENTER].

2. Select “ENCRYPTED/STORED JOB”.

3. Use the +/- buttons to input your PIN. Press [ENTER]

after each digit.

If you have more than one stored document, a list appears in the display.

4. Use the +/- buttons to select the name of the print job you wish to print, and press [ENTER] to select it.

5. If necessary, use the +/- buttons to highlight the PRINT option.

6. Press [ENTER] to confirm you wish to print the document.

7. Use the +/- buttons to select the number of collated

copies you require.

8. Press [ENTER] to print your document.

The document will not be deleted from the hard disk after it has been printed.

Note

It is also possible to print and delete stored documents remotely from your PC using the Storage Device Manager utility.

Print settings and security > 78

ELETING A STORED DOCUMENT

Any other documents stored on the printer’s hard disk can also be deleted remotely from the PC using the Storage Device Manager utility

If you change your mind about printing a stored document, you can delete it from the MFP’s hard disk without printing it first.

1. Follow Steps 1 to 4 in the above procedure for printing the document.

2. Use the +/- buttons to highlight the DELETE option and press [ENTER].

3. If necessary, use the +/- buttons to highlight the YES choice, and press [ENTER] to confirm the deletion.

Your document is deleted from the MFP’s hard disk without printing.

Print settings and security > 79

PERATION

With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward.

Note

If PIN restriction has been enabled for any or all of the MFP functions, you will first have to enter your PIN.

The following sections describe how to make a copy of your scanned document, how to distribute your document on the internet, and how to send it via fax.

OADING DOCUMENT(S) FOR COPYING

This MFP can scan/copy/send/fax document(s) either in the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF. The ADF can hold up to 50 pages at one time.

If you need to scan/copy/send/fax pages from books, newspaper clippings, or paper with wrinkles or curls, place them on the glass.

LACING DOCUMENT(S) IN THE

Before using the ADF, please make sure that your paper meets the following specifications:

> Document(s) can range in size from 4.5 x 5.5 inches

(114.3 x 139.7mm) to 8.5 x 14 inches (215.9 x

355.6mm).

> Document(s) can range in weight from 16 to 28 lbs [60 to

105 g/m

> Document(s) should be square or rectangular and in good

condition (not fragile or worn).

(0.002" to 0.006" [0.05 to 0.15 mm]).

ADF

> Document(s) should be free of curl, wrinkle, tears, wet

ink, or punch holes.

> Document(s) should be free of staples, paper clips, paper

sticky notes.

Operation > 80

> Keep the glass clean and without any documents left on it.

Note

To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead.

1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to 50 pages at one time.

2. Place the document with the text face UP in the ADF and make sure that the top of each page is fed in first.

3. Adjust the Paper Guides (1) to center the document in the ADF.

Operation > 81

LACING DOCUMENT(S) ON THE GLASS

1. Open the document cover.

2. Place your document with the text face DOWN on the glass and align it to the upper-left corner.

3. Close the document cover.

ENDING DOCUMENT(S) VIA E-MAIL

ASIC OPERATION

Control menu sending_oda.jpg

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass (as described above).

2. Press Send Mode (1) on the control panel. The e-mail screen will appear.

3. In the “To” field, enter the destination e-mail address from the Address Book by pressing Address Book (2). Use the UP and DOWN arrows (3) to select multiple e-mail

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addresses and press the OK button (4). Or for a fast operation, you may simply type the initial letter of the email address using the keypad (8). Press Return (5) to return to the e-mail main screen.

4. Enter the subject of your e-mail. If not entered, “Default Subj.” will be displayed.

5. Enter or select CC and BCC address(es), if necessary.

6. Press the Mono button (6) to send your document(s) in black and white, or the Color button (7) to send your document(s) in color.

DVANCED OPERATION

If you are not satisfied with the scanned image, you can use the advanced features to enhance it.

note

For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool.

To use the advanced features, press the Send Mode button (1) on the control panel and then the Additional Settings button (2) to prompt the Additional settings screen.

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Refer to the following table to modify the scanner settings.

MENU ITEM DESCRIPTION

Attachment The file name of the scanned document. Up to 64

From Enter your “From” address. If an e-mail can not be

Reply To Address Enter a “Reply To Address” address if you wish to

Color output format Choose the output format for the document to be

B&W output format Turn the multi-level B&W - Gray On or Off.

Resolution Choose the scanning resolution for the scanned

Manual Feed Multi-batch document scanning can be enabled. Enable

characters can be entered in this field.

sent, notification is returned to this address.

This is also the “From” address in your e-mail when you receive an e-mail from the MFP. Up to 64 characters can be entered in this field.

specify a reply address which is different from the “From” address. Up to 64 characters can be entered in the field.

scanned in colors from PDF, TIF, JPEG, and MTIF.

Also select the compression rate from Low, Medium, High.

Choose the output format for the document to be scanned in B&W from PDF, TIF, and MTIF.

Also select the compression rate from Low, Medium, High.

document from a selection of 75, 100, 150, 200, 300, 400, 600 dpi. A higher resolution reproduces the image with greater detail, but requires more disk space.

Manual Feed when loading more than 50 pages on the ADF or more than one page on the flatbed.

Document Size A4, Letter, Legal

Density -2, -1, 0, 1, 2

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Note

> If you make a mistake during the process, press Stop (3)

on the control panel to cancel the operation.

> If you stop typing in the From, Subject, To, CC, or BCC

fields for three minutes, the LCD-display automatically clears what you have typed.

> This machine allows you to send scanned document(s) to

multiple e-mail addresses. Simply add a comma between each address.

> Up to 64 characters can be entered in the “Attachment”,

“To”, “From”, “CC”, “BCC”, and the “Def. Subject” field.

> If you wish to scan a multi-page document and convert it

to a single image file, choose your output file format to be MTIF or PDF.

> If the administrator has set the SMTP or POP3

authentication, after sending your scanned document to e-mail addresses, and if no more transmission is required, press Return on the control panel to log out of the system. This is to prevent misuse of the user's e-mail account for sending e-mails. If there is no other operation within 3 minutes, the system will log out automatically.

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ENDING DOCUMENT(S) TO A FILE SERVER

Before sending your document to a file server, profiles should be set up first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters. Add a new profile by either entering the machine's web page or installing and starting the Network Setup Tool on the CD-ROM supplied.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press Send Mode (1) and FTP Address (2) buttons on the control panel. The LCD-display prompts the Filing screen. For example,

Profile 1

Profile 2

3. Choose the required profile (filing destination) and press OK (3).

4. Press Mono (4) to send your document(s) in black and white, or Color (5) to send your document(s) in color.

Note

You can create up to 40 filing profiles from the machine's web site or from the Network Setup Tool.

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OPYING

ASIC OPERATION

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. If required, press the Copy Mode button (1) on the control panel to prompt the Copy screen.

Note

Factory default setting is Copy mode.

3. Press Mono (2) to copy your document(s) in black and white, or Color (3) to copy your document(s) in color.

Note

If you wish to cancel the copy process, press Stop (4) to abort the operation.

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DVANCED OPERATION

Set up the Printer Options and Media Type (See “Contents of each

printer menu” on page 45., and the instructions following).

Accessing additional settings

note

For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool.

To use the advanced features, press the Copy Mode button (1) on the control panel and then the Additional Settings button (2) to prompt the Additional settings screen.

Below iare the factory defaults for the “Additional Settings”.

FUNCTION DEFAULT SETTING

Density 0

Quality Speed

Collate OFF

Duplex (optional) OFF

N-up 1in1

Edge erase 0

Margin shift (R) 0

Margin shift (B) 0

Paper supply A4/Letter

Input tray Auto

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Quality

> Speed

> Tex t

> Photo

Density

> -2, -1, 0, 1, 2

Collation:

> ON - The collate function is always enabled

> OFF - The collate function is always disabled.

Note

When “Collate” is set, the items “N-Up” and “Duplex” are not displayed.

Duplex (Optional):

> Off

> Short Edge

> Long Edge

Note

Long edge and Short edge are only available when “Scaling = 100%” and “Quality = Speed”.

N-Up (Paper Save)

> 1 in 1

> 4 in 1 (Horizontal)

> 4 in 1 (Vertical)

Note

When “N-Up” is set to other than “1 in 1", the “Collate” item is not displayed.

Edge Erase

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> 0/6/13/19/25 (mm)

0 / 0.2362 / 0.5118 / 0.748 / 0.9843 inches

Margin Shift

> Right 0/6/13/19/25 (mm)

0 / 0.2362 / 0.5118 / 0.748 / 0.9843 inches

> Bottom 0/6/13/19/25 (mm)

0 / 0.2362 / 0.5118 / 0.748 / 0.9843 inches

Paper Supply

> Legal

> Letter

> A4

> A5

Input Tray

> Auto

> Tray 1

> Tray 2 (Optional)

> MP

Changing scaling

The machine is preset to 100% scaling. If you wish to reduce or enlarge your original, you can apply this feature to enlarge up to 400% or reduce down to 25%.

Operation > 90

To reduce or enlarge the original document:

2 3 4

1. Press Copy Mode (1) on the Control panel to prompt the Copy screen.

2. Press the Select (4) button to choose a preset value from 100%, 25%, 50%, 70%, 141%, 200% and 98% (fit to page).

3. Alternatively, continue to press the Select (4) button until the 25%-> 400% LED is illuminated, then press the %+ (2) or %- (3) button to enlarge or reduce your document in 1% increments.

Note

1. Press and hold the %+ or %- button to enlarge or

reduce your document in 10% increments.

2. After you have completed copying the machine will automatically return to the preset scale.

Improving copy quality

The machine is preset to “Speed”. If required, you can change to “Text” or “Photo” to improve the copy quality.

To change copy quality:

1. Press the Copy Mode button on the control panel to prompt the Copy screen.

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2. Press the Additional Settings button.

3. Using the UP arrow, navigate to the Quality setting and press OK.

4. Select “Text” or “Photo” and press OK.

Note

After you have completed your copying, the machine will automatically return to the preset document quality.

Adjusting density

The machine is preset to the “Normal” level of density. If your original document comes with a lighter or darker contrast, you can improve the quality by using the Adjusting Density feature.

To change density:

1. Press the Copy Mode button on the panel to prompt the Copy screen.

2. Press the Additional Settings button.

3. Using the UP arrow, navigate to the Density setting and press OK.

4. Select the required density and press OK.

Note

After you have completed your copying, the machine will automatically return to the preset value.

Increasing copy count

The machine is preset to a copy count of 1. If you wish to increase the number of copies, select the number of copies with the numeric keypad.

To increase the copy count:

1. Press the Copy Mode button on the control panel to prompt the Copy screen.

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2. Enter number of copies required with the numeric keypad. The LCD display will confirm the copy count selected.

AXING

ASIC OPERATION

Sending a fax to a single location

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax Mode button (1) on the control panel to prompt the Fax screen.

3. Enter the destination fax number by either:

> typing in the number using the numeric keypad (4)

> pressing the required speed dial button (5))

Note

If the destination fax number has an “extension number”, press the Pause button (6) to input a “-” between numbers. The machine will insert a 1 second pause when dialling.

4. If required, press Return to go back to the fax screen.

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5. Press the Mono button (7) to send your document(s).

Note

1. Fax transmissions are sent in black and white only.

2. If you make a mistake during the transmission process, press the STOP button (8) to cancel the operation.

Manual redial

Press the Redial button (9) on the control panel to display the fax number of the last transmission (successful or not), then press the Mono button (6) to send a fax to this number.

Receiving a Fax

Your MFP is set to receive faxes automatically, if you wish to change this to manual receive refer to“Manual receive” on

page 70 for details.

note

If the MFP is in use, i.e. sending a fax or scanning, then any incoming faxes will be rejected.

During other functional operations, for example copying, filing, e-mailing, etc., then any incoming faxes will be stored and printed out when the MFP is available.

Operation > 94

DVANCED OPERATION

Accessing additional settings

note

For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool.

To use the advanced features, press the Fax Mode button (1) on the control panel and then the Additional Settings button (2) to prompt the Additional settings screen.

Below is the menu for the “Additional Settings”. If there are any changes made, the settings will return to the these factory default settings when you press the Reset button (3).

FUNCTION DEFAULT SETTINGS

Quality Fine

Density 0

Doc size A4/Letter

Delayed time Real time

Manual feed Off

Poll to receive Off

Overseas Mode Off

Operation > 95

Changing fax quality

The machine is preset to “Fine”. If required, you can select “ExtraFine” or “Photo” to improve the fax quality or you can reduce the fax quality by selecting “Standard”.

To change fax quality:

1. Press the Fax Mode button on the control panel to prompt the fax screen.

2. Press the Additional Settings button and press OK.

3. Select the appropriate quality setting and press OK.

4. Press Return to exit the menu and return to the fax screen.

Note

After you have completed your fax operation, the machine will automatically return to the preset quality.

Adjusting density

The machine is preset to the “Normal” level of density. If your original document comes with a lighter or darker contrast, you can improve the quality by using the Adjusting Density feature.

To change density:

1. Press the Fax Mode button on the control panel to prompt the Fax screen.

2. Press the Additional Settings button.

3. Using the DOWN arrow key, navigate to the Density setting and press OK.

4. Select the required density and press OK.

5. Press Return to exit the menu and return to the fax screen.

Note

After you have completed your fax operation, the machine will automatically return to the preset value.

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Document size

The machine is preset to “A4/Letter” size.

To change document size:

1. Press the Fax Mode button on the control panel to prompt the Fax screen.

2. Press the Additional Settings button.

3. Using the DOWN arrow key, navigate to the Doc Size setting and press OK.

4. Select the required size setting and press OK.

5. Press Return to exit the menu and return to the fax screen.

Note

After you have completed your fax operation, the machine will automatically return to the preset value.

Delayed send

The delayed send function allows you to fax documents at a specific date and time.

To set the fax to delay send:

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax Mode button on the control panel to prompt the Fax screen.

3. Press the Additional Settings button.

4. Using the DOWN arrow key, navigate to the Delayed Send setting and press OK.

5. Enter the required send date and time and press OK.

6. Press Return to exit the menu and return to the fax screen.

7. Press Mono to scan and store your document ready for sending at the specified time.

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Manual feed

If you need to send multiple sets of documents from the ADF or flatbed, enable the “Manual Feed” option.

To set the fax to manual feed:

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax Mode button on the control panel to prompt the Fax screen.

3. Press the Additional Settings button.

4. Using the DOWN arrow key, navigate to the Manual Feed setting and press OK.

5. Select “ON” and press OK.

6. Press Return to exit the menu and return to the fax screen.

7. Press Mono to start scanning the first document.

Once the current scanning operation is complete, the LCD will display “To scan another page press select/OK”. If you have further documents to scan press OK to continue scanning or press Mono to continue sending the fax.

Fax Forwarding

1. Press Menu to prompt the menu settings screen.

2. Using the UP arrow key, navigate to Management and press OK.

3. When prompted, enter the password and press OK.

4. Using the UP arrow key, navigate to Fax Forwarding and press OK.

5. Select ei ther Fax To Fax or Fax To Email and press OK.

(a) If Fax To Fax is selected, enter the destination Fax

number and press OK.

(b) If Fax To Email is selected, enter the forwarding

Email address and press OK.

6. Press Return to update selections and exit the menu.

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Polling receive

Polling is a process in which documents are loaded into a machine, and the machine is then set to wait for a call from a remote location before faxing. If the remote machine is set to hold data in memory for transmission to a local machine when contacted, the procedure is called “polling receive”.

To set the fax to poll receive:

1. Press the Fax Mode button on the control panel to prompt the Fax screen.

2. Press the Additional Settings button.

3. Using the DOWN arrow key, navigate to the Polling Receive setting and press OK.

4. Select “ON” and press OK.

5. Press Return to exit the menu and return to the fax screen.

6. Enter the desired location using the Speed Dial keys or the numeric keypad.

7. Press Mono to begin polling.

Overseas mode

To avoid transmission problems when faxing overseas, set the fax to overseas mode:

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax Mode button on the control panel to prompt the Fax screen.

3. Press the Additional Settings button.

4. Using the DOWN arrow key, navigate to the Overseas Mode setting and press OK.

5. Select “ON” and press OK.

6. Press Return to exit the menu and return to the fax screen.

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7. Press Mono to start sending the document(s).

Note

After you have completed your fax operation, the machine will automatically return to the preset value.

Broadcasting

You can send a fax to multiple locations at the same time:

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax Mode button on the control panel to prompt the Fax screen.

3. Enter the destination fax numbers by either:

> typing in the number using the numeric keypad

> pressing the required speed and/or group dial buttons

Press OK after entering each fax number.

Note

You can send to a maximum 100 different locations.

If a destination fax number has an “extension number”, press the Pause button to input a “-” between numbers. The machine will insert a 1 second pause when dialling.

4. Press Return to exit the menu and return to the fax screen.

5. Press Mono to start sending the document(s).

Note

If you make a mistake during the transmission process, press the STOP button to cancel the operation.

Operation > 100

OKI MC560MFP-PLUS User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual