Oki MC361dn, MC561dn User's Manual Basic

User's Manual

Basic

This manual supports the following models:

This manual contains cautions on how to use this product safely. Before you use this product, please make sure that you read this manual.

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this

manual will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from:

http://www.Okiprintingsolutions.com

All rights are reserved by Oki Data Corporation. You must not carry out unauthorized copying, transferring, translating, or related actions. You must obtain written permission from Oki Data Corporation before doing any of the above. © 2010 Oki Data Corporation

OKI is a registered trademark of Oki Electric Industry Company, Ltd.

Oki Printing Solutions is a trademark of Oki Data Corporation.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, Windows, Windows Server and Windows Vista are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Rosetta, Mac and Mac OS are registered trademarks of Apple Inc.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/108/EC (EMC) and 2006/95/EC (LVD) and 1999/5/ EC (R&TTE), as amended where applicable on the approximation of the laws of the member states relating to electromagnetic compatibility, low voltage and radio & telecommunications terminal equipment.



The following cables were used to evaluate this product to achieve EMC directive  2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

Power 1.8

USB 5.0

LAN 15.0

CORE SHIELD

✘ ✘

✘ ✔

✘ ✘

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MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL INFORMATION

- 3 -

 For Your Safety

WARNING

CAUTION

Read the User's Manual (this manual) for your safety before using the product.

Cautions related to safety

Indicates additional information which, if ignored or failed to follow the guidelines, may result in personal fatal injury or death.

Indicates additional information which, if ignored, may result in personal injury.

General cautions

WARNING

Do not touch the safety switch inside the machine. Doing so may cause electric shock when high voltage occurs. In addition, the gear can rotate, which may result in personal injury.

Pull the power plug out of the socket and contact with a customer's service centre when a liquid such as water enters in the internal parts of the machine. Doing so may cause fire.

Unplug the power cord and contact with a customer's service center if the machine is dropped or the cover is damaged. Doing so may cause electric shock and/or fire leading to personal injuries.

Do not insert materials in a vent hole. Doing so may cause electric shock and/or fire leading to personal injuries.

Do not throw toner cartridges and image drum cartridges into fire. Doing so may cause dust explosion leading to burns.

Do not use an inflammable spray near the machine. Doing so may cause fire since there is an area heating up within the machine.

Pull the power plug out of the socket and remove foreign materials such as clips when they fall inside the machine. Doing so may cause electric shock and/or fire leading to personal injuries.

Unplug the power cord periodically to clean plug blades and root section between the blades. If the power plug remains inserted for a long time, the root section will get dusty, and the plug may be shorted out, which may cause fire.

Do not put a cup with liquids such as water on the machine. Doing so may cause electric shock and/or fire leading to personal injuries.

Do not use a power code, a cable, or a ground wire other than those that are indicated in User's Manual. Doing so may cause fire.

Pull the power plug out of the socket and contact with a customer's service centre when the cover is unusually hot, smoking, giving off questionable odour, or making a strange noise. Doing so may cause fire.

Do not operate and/or disassemble the machine other than that directed in User's Manual. Doing so may cause electric shock and/or fire leading to personal injuries.

Do not clean spilled toner with a vacuum cleaner. If cleaning spilled toner with a vacuum cleaner, it may catch fire due to the sparks from electric contact. Toner spilled on the floor should be wiped off with wet cloth.

Do not touch the fuser and other parts when opening the cover of the machine. Doing so may cause burns.

The operation of using UPS (uninterruptible power source) or inverters is not guaranteed. Do not use uninterruptible power source or inverters. Doing so may cause fire.

Do not come closer to the paper's exit area when the power is turned on, and while in printing. Doing so may result in personal injury.

CAUTION

Do not touch a damaged liquid-crystal display. If liquid (liquid crystal) leaked from the liquidcrystal display gets into the eyes or mouth, flush with large amount of water. Follow the direction from a doctor if necessary.

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Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

For Your Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Manual Composition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

1 Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Overview of Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Contents of the Package . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Available Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Installation Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Names of Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installing Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Unpacking Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Turning On and Off Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Installing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Installing a Second Tray Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Installing Additional RAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Installing the 16-GB SD Memory Card (for MC561dn Only). . . . . . . . . . . . . . . . . . . . . . 24

Operator Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Default Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Entering Text Using the Operator Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Connecting to a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Network Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

USB Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Configuring the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Checking the Common Setup Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Setting Up Scan To E-mail and Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Setting Up Scan To Network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Managing Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Basic Settings for Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Connecting a Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Setup of Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Specifying Sender Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

- 5 -

Table of Contents

Settings for each dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Loading Paper and Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Supported Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Unsupported Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Storing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Document Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Scannable Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Printing Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Printing Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

2 Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Starting a Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Canceling a Copy Job in Progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Configuring Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Changing the Scan Size (Scan Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Changing the Paper Tray (Paper Feed). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Changing Image Orientation of Document (Direction) . . . . . . . . . . . . . . . . . . . . . . . . . 76

Making Enlarged or Reduced Copies (Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Enabling Continuous Scan Mode (Continuous Scan). . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Making Duplex Copies (Duplex Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Adjusting Copy Density (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Changing Document Type (Document Type) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Adjusting the Background Removal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Changing Scan Resolution (Resolution For Color) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Resetting Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

3 Faxing and Internet Faxing . . . . . . . . . . . . . . . . . . . . . . . . 80

Basic Procedure for Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Specifying a Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Deleting Specified Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Configuring Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Changing Scan Size (Scan Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Changing Resolution (Resolution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Adjusting Density (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Printing the Sender Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

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Table of Contents

Checking and Canceling Fax Transmission . . . . . . . . . . . . . . . . . . . . . . . . . 84

Canceling Fax Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Canceling a Reserved Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Checking Transmission and Reception History. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Machine Behavior in Fax Reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Specifying Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Reception Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Printing Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Registering and Editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Registering From History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Deleting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Group Dial (Group Number) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Registering and Editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Deleting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

One-Touch Key Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Basic Procedure for Internet Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Sending an Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Specifying a Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Checking, Deleting, and Changing Destinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Canceling Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Receiving Internet Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

4 Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Installing Scanner Drivers (TWAIN/WIA Driver) . . . . . . . . . . . . . . . . . . . . . 95

Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

For Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

For Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Scanning Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Scan to USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Scan to Network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Scan to Local PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101

Scan to Remote PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Canceling the Current Scan Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Registering Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Group List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Registering Network Scan Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . 107

5 Using as a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

- 7 -

Table of Contents

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Printing From USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Starting a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Configuring Print Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

6 User Authentication and Access Control . . . . . . . . . . . . . 114

About User Authentication and Access Control . . . . . . . . . . . . . . . . . . . . . 114

Authentication by PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Registering a PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Enabling Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Operation When PIN Authentication Is Enabled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Authentication by User Name and Password . . . . . . . . . . . . . . . . . . . . . . 118

Registering User Name and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Enabling Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Operation When User Name and Password Authentication is Enabled. . . . . . . . . . . . . . . 118

7 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Checking Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Error Messages Displayed on the Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Checking the Machine's Status From the <STATUS> Key . . . . . . . . . . . . . . . . . . . . . . .140

Other Troubles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Unable to Print from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141

Unable to Install a Printer Driver Successfully . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

Restrictions on Each OS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Copying Troubles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Faxing Troubles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

Scanning Troubles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152

Image Quality Troubles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Feeding Troubles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .155

Machine Troubles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .157

When the Power Goes Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .159

8 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Replacing Consumable Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

- 8 -

Table of Contents

Replacing Toner Cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Replacing the Image Drum Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Replacing the Belt Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Replacing the Fuser Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

Cleaning Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Cleaning the Surface of the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

Cleaning the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

Cleaning Document Feeding Rollers in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

Cleaning Paper Feed Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .169

Cleaning LED Heads. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .170

Moving Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

9 Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

About Consumables and Optional Components . . . . . . . . . . . . . . . . . . . . 178

Basic steps in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Oki contact details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

- 9 -

 Manual Composition

Note

Memo

Reference

The following manual is attached to this product.

 User's Manual Basic ---- This document

In order to understand this machine, the basic operation is described. The initial setup description, handling method for trouble and maintenance procedures are also described.

 About This Manual

Terms in this document

The following terms are used in this manual:

 Indicates important information on operations. Make sure to read them.

 Indicates where to look when you want to know more detailed or related information.

WARNING

 Indicates additional information which, if ignored or failed to follow the guidelines, may result in personal fatal

injury or death.

CAUTION

 Indicates additional information which, if ignored, may result in personal injury.

Symbols in this document

The following symbols are used in this manual:

Symbols Description

[ ]  Indicates menu names on the display screen.

 Indicates menu, window, dialog names on the computer.

" "  Indicates messages and enter text on the display screen.

 Indicates file names on the computer.  Indicates reference titles.

< > key Indicates a hardware key on the operator panel or a key on

the keyboard of the computer.

> Indicates how to get to the menu you want on the menu of

the machine or the computer.

- 10 -

Legends used in this manual

In this document, it may have written as follows.

 PostScript3 Emulation PSE, POSTSCRIPT3 Emulation, POSTSCRIPT3 EMULATION

 Microsoft

 Generic name for Windows 7, Windows Vista, Windows Server 2008, Windows XP, Windows Server 2003, and

Windows 2000 Windows

※

If there is no special description, 64bit version is included in Windows 7, Windows Vista, Windows Server 2008, Windows XP, and Windows Server 2003. included in Windows Server 2008.)

Windows® 7 64-bit Edition operating system Windows 7 (64bit version) ※

Windows Vista® 64-bit Edition operating system Windows Vista (64bit version) ※

Windows Server® 2008 R2 64-bit Edition operating system Windows Server 2008 ※

Windows Server® 2008 64-bit Edition operating system Windows Server 2008(64bit version) ※

Windows® XP x64 Edition operating system  Windows XP (x64 version) ※

Windows Server® 2003 x64 Edition operating system Windows Server 2003 (x64 version) ※

Windows® 7 operating system Windows 7 ※

Windows Vista® operating system Windows Vista ※

Windows Server® 2008 operating system Windows Server 2008 ※

Windows® XP operating system Windows XP ※

Windows Server® 2003 operating system Windows Server 2003 ※

Windows® 2000 operating system Windows 2000

(64bit version and Windows Server 2008 R2 is

If there is no special description, Windows 7 is used as Windows, Mac OS X 10.6 is used as Mac OS X, and MC561dn is used as the machine for examples in this document.

Depending on your OS or model, the description on this document may be different.

- 11 -

1. Setup

Reference

In this chapter, the basic operations of this machine and the setup are described before using each function.

 Overview of Machine

This section describes the overview of the machine.

 Software CD-ROM

Contents of the Package

Check that you have everything shown below.

 Application CD-ROM

CAUTION

 At least two people are needed to lift the machine

safely because it weighs about 29 Kg.

 For details on how to open the package, refer to

"Unpacking Your Machine" P. 16.

 Machine

 Image drum unit

 Starter toner cartridge

It may cause injury!

Four cartridges are supplied with your machine, one each for cyan, magenta, yellow, and black.

 AC cord

 Telephone connector cover 

The Telephone Connector Cover is installed to the Telephone Connector of the main unit.

Note

 An Ethernet cable, USB cable and Telephone cable are not

supplied with your machine. Procure them separately.

 Packaging and cushioning material is required at the time

of shipping the machine. Do not throw it away, and please keep it.

Note

 The starter toner cartridges are installed in the image

drum unit which is installed in the machine before shipment.

- 12 -

Overview of Machine

Memo

Reference

Available Options

The following options are available for your machine:

 Second tray unit (tray 2)

 Additional RAM (256 MB or 512 MB)

 16 GB SD memory card (MC561 only)

 There is a 4 GB SD memory card inside the MC561dn. If

you expand the memory capacity, please replace with an optional 16 GB SD memory card.

 For details on how to install the options, refer to "Installing

Options" P. 21.

 An SD mem or y ca rd is used as a storag e for s pooli ng w hen

copying sectors, saving secure print/encrypted print data, as a storage destination for form data, and for saving auto delivery and transmission data. For information on secure print, encrypted secure print, form data, and auto delivery/transmission data storage functions, please refer to User's Manual Advanced.

Installation Requirements

Installation Environment

Setup Your machine must be installed in the following environment:

Temperature: 10°C~32°C

Humidity: 20%~80% RH(relative

humidity)

Maximum wet bulb temperature:25°C

Note

 Be careful of condensation. It may cause a malfunction.

 If installing your machine where the humidity of the

surrounding air is less than 30% RH, use a humidifier or antistatic mat.

WARNING

 Do not install near high temperature or the fire.  Please do not install in a place from which a

chemical reaction is started (laboratory etc.).

 Do not install near the inflammable solution, such

as alcohol and thinner.

 Do not install in the place which the small child's

hand reaches.

 Do not install in an unstable place (the shaky

stand, leaning place, etc.).

 Do not install in a place many humidity, dusty and

the place where direct rays hit.

 Do not install in the environment of briny air and

corrosive gas.

 Do not install in a place with much vibration.  Do not install in a place where the ventilation hole

of the machine is closed.

- 13 -

CAUTION

 Do not place directly on a rug or carpet with long

strands.

 Do not install in a closed room with poor

ventilation and circulation.

 If you use the machine in a small room for a long

time, please make sure that you ventilate the room.

 Install away from strong magnetic fields and

sources of noise.

 Install away from monitors or TVs.

 When moving the machine, hold it on both sides,

and move it by slightly letting the back of it fall.

Overview of Machine

20 cm

60 cm

20 cm

100 cm

60 cm

Installation Space

Install your machine on a flat surface that is wide enough to locate the machine.

Allow for enough room around your machine according to the images below.

 Top v i e w

 Side view

Names of Components

No. Name

1Top cover

2 Multipurpose (MP) tray

3Tray 1

4 Top cover open button

5Air vents

6 Scanner unit

 Side view (tray 2 installed)

7 Auto document feeder (ADF) cover

8 Document tray

9 Document glass cover

10 Operator panel

11 USB port

No. Name

12 Document glass

- 14 -

Overview of Machine

 Internal part of the connector cover

No. Name

Setup

No. Name

13 Fuser unit

14 Toner cartridge (Y: yellow)

15 Toner cartridge (M: magenta)

16 Toner cartridge (C: cyan)

17 Toner cartridge (K: black)

18 Image drum unit

19 LED head (four heads)

27 Bracket

28 Expansion memory slot

29 USB interface connection

30 SD memory card slot (for MC561dn only)

31 Network interface connection

No. Name

20 Faceup stacker

21 AC power socket

22 Air vents

23 Connector cover

24 Power switch

25 LINE connection

26 TEL connection

- 15 -

Installing Your Machine

Note

 Installing Your Machine

This section explains how to unpack your machine and how to turn it on and off.

3 Remove the protection tapes (2) at the

Unpacking Your Machine

tome and sides of your machine to take out cushioning materials (3).

CAUTION



At least two people are needed to lift the machine safely because it weighs about 29 Kg.

 The image drum (the green tube) is very delicate. Handle

it carefully.

 Do not expose the image drum unit to direct sunlight or

very bright interior light (approximately more than 1500lux). Even under the normal interior light, do not leave it for more than 5 minutes.

 Packaging and cushioning material is required at the time

of shipping the machine. Do not throw it away, and please keep it.

It may cause injury!

1 Remove your machine from the box and

remove cushioning materials and a plastic bag from your machine.

The accessories are packed within the cushioning material (1).

4 Remove the protection tapes (4) to open

the MP tray.

2 Lift your machine and place it where it is

to be installed.

5 Remove the protection tape (5) to pull

the paper up.

6 Close the MP tray.

- 16 -

Installing Your Machine

7 Open the document glass cover.

8 Remove the protection tapes (6).

12 Press the top cover open button (8) and

open the top cover.

Setup

13 Remove the protective sheets (9).

9 Close the document glass cover.

10 Open the scanner unit.

11 Remove the protection tapes (7), and

remove desiccants and films.

14 Remove the orange stopper (11) while

pressing the blue lever of the fuser unit (10) in the direction of the arrow.

Note

 Keep the orange stopper, it is necessary to transport

the machine.

-17-

Installing Your Machine

Reference

15 While pushing the right side of the toner

cartridge, quickly slide the blue lock (12) to the left side to lock it.

Slide the locks on all 4 toner cartridges.

16 Close the top cover.

17 Close the scanner unit.

 Please refer to "Loading Paper" P. 66 for information on

how to load paper into the machine.

Turning On and Off Your Machine

Power Supply Conditions

The power supply must meet the following conditions:

Current:

Frequency: 50/60 Hz ± 2%

220VAC - 240VAC

Note

 If the power supply is unstable, use a voltage regulator.

 The maximum power consumption of this machine is

1170W. Ensure that the power supply is sufficient to operate this machine.

 We do not guarantee the operation where an uninterruptible

power system (UPS) or inverter is used. Do not use an uninterruptible power system (UPS) or inverter.

There is a risk of getting

WARNING

an electric shock and/or

causing fire.

 After attachment of a power cord and an earth

wire and removal turn OFF a power supply switch, be sure to perform them.

 Be sure to connect an earth wire to the grounding

terminal of exclusive use. If you can not find the earth wire, contact the distributor where you have purchased.

 Please do not connect with the ground of a water

pipe, a gas pipe, and a telephone wire, and a lightning rod by any means.

 Make sure to connect with the ground terminal

before connecting the power cord to the power supply plug. Additionally, if the earth wire is detached, please make sure that you remove the power cord from the electrical socket.

 Be sure to perform extraction and insertion of a

power cord with a power supply plug.

 Insert a power supply plug to the back of a wall

socket certainly.

 Do not take out and insert a power supply plug by

the wet hand.

 Install a power cord in the place which is not

stepped on, and do not place a thing on a power cord.

 Do not use the codes tied in a bundle.  Please do not use the damaged power cord.  Do not carry out star-burst connection.  Do not connect this machine and other electric

products to the same wall socket. If it connects simultaneously with an air-conditioning machine, a copying machine, shredder, etc. especially, a machine may incorrect-operate by the electric noise. When you connect with the same wall socket unavoidably, please use a commercial noise filter or a commercial noise cut transformer.

 Use the attached power cord and insert it directory

with the ground terminal. Do not use the power cord for other product for the machine.

 Do not use an extended code. When you use it

unavoidably, use the thing more than rated 15A.

 Use of an extended code may not operate a

machine normally by AC voltage descent.

 During printing, do not shut off a power supply or

do not pull out a power supply plug.

 When you use it neither for consecutive holidays

nor a travel for a long time, pull out a power cord.

 Do not user attached power cord to the other

products.

- 18 -

Installing Your Machine

Note

Turning On Your Machine

1 Check that the power switch is off <O>.

It is the status where the power is turned off.

2 Plug the AC cable into the AC power

socket of your machine.

Turning Off Your Machine

Be sure to follow the procedure below every time you turn off the machine.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Shutdown]and

press .

Setup

3 Plug the AC cable into the electric socket.

4 Check that no documents are on the

document glass or ADF, and the ADF cover is closed.

5 Press the <|> (on) side of the power

switch.

3 On the confirmation message, press the

or to select [Yes] and then 

press .

 Turn the power off, and when turning the power back on

again, push the power switch to the <|> side after waiting for a few seconds.

- 19 -

Installing Your Machine

Note

Memo

4 When the screen prompting you to turn

off the power switch appears, press the <O> (off) side of the power switch to turn off the power switch.

 Turn the power off, and when turning the power back on

again, push the power switch to the <|> side after waiting for a few seconds.

 When the machine is not used for

long time

When the machine is not used for long time due to holidays or trips, pull the power cord from the socket. In addition, install the stopper release in the fuser unit.

Memo

 By factory default, the time interval to enter the power

saving mode is set t o 30 mi nutes . You ca n chan ge the time interval by pressing the <SETTING> key on the operator panel and selecting [Admin Setup] > [Management] > [Power Save] > [Power Save Time].

 Sleep Mode

Your machine goes from the power saving mode into the sleep mode after a set period of time. In the sleep mode, the status of your machine is almost the same as when it is turned off.

The <POWER SAVE> key blinks while in the sleep mode.

Note

 The machine does not enter the sleep mode if an error

occurs.

 If time-set transmission is scheduled, the machine will not

go into sleep mode.

 If the fax transmission is waiting for a redial, the machine

cannot enter sleep mode.

Memo

 By factory default, the time interval to enter the sleep

mode is set to 10 minutes. You can change the time interval by pressing the <SETTING> key on the operator panel and then selecting [Admin Setup] > [Management] > [Power Save] > [Sleep Time].

 The machine does not have functional failures if removing

the power plug for long time (more than 4 weeks).

Power Save Mode and Sleep Mode

The two-phase power saving mode enables you to save the power consumption of the machine.

 Power Save Mode

When your machine is not used for a certain period of time, it automatically enters a power saving mode to reduce the power consumption.

You can enter the power saving mode manually by pressing the < operator panel

The <POWER SAVE> key lights up while in the mode.

POWER SAVE> key on the

Reference

 For more detailed information on sleep mode, please refer

to User's Manual Advanced.

 Returning to the Standby Mode

To return the machine to the standby mode from the power saving or sleep modes, press the <POWER SAVE> key on the operator panel.

Memo

 When your machine receives a print job from a computer

or other devices, it automatically returns to the standby mode.

- 20 -

 Installing Options

Note

Reference

Model Number : N34311A

Installing Options

This section explains how to install options on your machine. The following options are available:

 Second tray unit

 Additional RAM (256 MB or 512 MB)

 16 GB SD memory card (MC561dn only)

 Be sure to turn off your machine and unplug the AC cable and Ethernet or USB cable before installing options. Installing options

while your machine is turned on may damage your machine and options.

 For details on the location of each component of the machine, refer to "Names of Components" P. 14.

2 Lift your machine and align the three

Installing a Second Tray Unit

Install an optional second tray unit (tray 2) when you want to increase the paper capacity of your machine. After installation, you need to configure the printer driver settings.

pins of the second tray unit with the holes at the bottom of your machine.

Setup

 For the specification of the second tray unit (Tray2), refer

to "Loading Paper" P. 66.

Installation

CAUTION

 At least two people are needed to lift the machine

safely because it weighs about 29 Kg.

Turn off your machine, and then unplug the AC cable and the Ethernet or USB cable.

Reference

 "Turning Off Your Machine" P. 19

It may cause injury!

3 Place your machine on the second tray

unit gently.

4 Attach the lock parts.

5 Plug the AC cable and Ethernet or USB

cable into your machine, and then turn on the power switch.

- 21 -

Installing Options

Note

Reference

Printer Driver Configuration

 You must be logged in as an administrator to complete this

procedure.

 If the following conditions are met for Mac OS X, it is not

necessary to configure the printer driver, as the configured option information is automatically taken from the machine.

- USB connection

- When options have been configured on the machine prior to installing the driver, where there is a connection to a network using EtherTalk

 Windows PCL XPS printer driver is not available for

Windows Server 2003, Windows XP, and Windows 2000.

 The printer driver needs to be installed on the computer

before doing this procedure. For details on how to install the printer driver, refer to "Connecting to a Computer" P. 30.

 For Windows PCL/PCL XPS Driver

1 Click [Start] > [Devices and Printers].

2 Right-click the OKI MC561 icon and

select [Printer properties]. have installed multiple printer drivers, select [Printer properties] >[OKI

MC561(PCL)] or [OKI MC561(PCL XPS)]).

(If you

 For Windows PS Driver

1 Click [Start] > [Devices and Printers].

2 Right-click the [OKI MC561(PS)] icon

and then select [Printer properties]. (If you have installed multiple printer drivers, select [Printer properties] > [OKI MC561(PS)].)



3 Select the [Device Settings] tab.

4 For the network connection, select [Get

Installable options automatically] under [Installable Options], and then click [Setup]

For the USB connection, select [2 (Add Second

Tray)] for [Available Tray] under [Installable Options].

3 Select the [Device Option] tab.

4 For the network connection, select [Get

Printer Settings]. 

For the USB connection, enter "2" (the total number of trays installed on your machine).

5 Click [OK].

 For Mac OS X PS Driver

(Mac OS X 10.5 and 10.6)

1 Select [System Preferences] from the

Apple menu.

2 Click [Print & Fax].

3 Select the name of your machine and

then click [Options & Supplies].

4 Select the [Driver] tab.

- 22 -

Installing Options

Memo

5 Select [2(1 Optional Tray)] for the

total number of trays installed on your machine, and then click [OK].

 For Mac OS X PS Driver

(Mac OS X 10.3.9 to 10.4.11)

 The following procedure uses Mac OS X 10.4.11 as an

example. Depending on an OS, the description may be different.

1 From [Go], select [Utilities] and then

double-click [Printer Setup Utility].

2 Select the name of your machine and

then click [Show Info].

3 Select [Installable Options].

4 Select [2 (1 Optional Tray)] for the

total number of trays installed on your machine, and then click [Apply

Changes].

Installing Additional RAM

Install additional RAM to increase the memory capacity of your machine, such as if the memory overflow occurs. Your machine supports 256 MB and 512 MB RAM.

Note

 Use only genuine Oki Data products. The performance

cannot be guaranteed when using other products.

Memo

 For long paper printing, additional memory of 256 MB or

more is recommended.

1 Turn off your machine, and then unplug

the AC cable.

Reference

 "Turning Off Your Machine" P. 19

2 Remove the connector cover while

pressing the lock button (1) on the right side of the machine.

Setup

5 Close [Printer Info].

- 23 -

3 Unplug the Ethernet cable and USB cable

from the machine.

4 Touching the metallic parts of the

machine will result in an electric shock.

5 Loosen the screw (2) in the light

direction bracket (3).

and then remove the 

Installing Options

Note

6 Insert the additional RAM into the slot

and push it toward the machine.

7 Attach the bracket and then tighten the

screw in the right direction.

8 Plug the Ethernet cable and USB cable

into the machine.

9 Attach the connector cover.

10 Plug the AC cable into your machine, and

then turn on the power switch.

11 Press the <SETTING> key on the

operator panel.

12 Press the to select [View

Information] and press .

13 Check that [System Information] is

selected and press

Installing the 16-GB SD Memory Card (for MC561dn Only)

When increasing the capacity of the SD memory card, replace the SD memory card (4 GB) with 16 GB SD memory card.

Note

 Use only genuine Oki Data products. The performance

cannot be guaranteed when using other products.

 You can not use the SD memory cards with the protection

switch for wrong overwriting with locked. Make sure to release the lock.

1 Turn off your machine, and then unplug

the AC cable and Ethernet or USB cable.

Reference

 "Turning Off Your Machine" P. 19

2 Remove the connector cover while

pressing the lock button (1) on the right side of the machine.

14 Check that the value of [Total Memory]

has increased.

- Press to scroll along the screen.

- For memory expanded to 256 MB it is [512 MB], for memory expanded to 512 MB it is [768 MB].

 If the value of [Total Memory] has not increased, turn off

your machine and unplug the AC cable and Ethernet or USB cable, and then reinstall the additional RAM.

3 Unplug the Ethernet cable or USB cable

form the machine.

4 Touching the metallic parts of the

machine will result in an electric shock.

5 Loosen the screw (2) in the light

direction bracket (3).

and then remove the 

- 24 -

6 Push the internal SD memory card and

Note

remove it from the SD memory card slot.

7 Insert the 16 GB SD memory card into

the SD memory card slot.

Installing Options

Setup

8 Attach the bracket and then tighten the

screw in the right direction.

9 Plug the Ethernet cable and USB cable

into the machine.

10 Attach the connector cover.

11 Plug the AC cable into your machine, and

then turn on the power switch.

12 Press the <SETTING> key on the

operator panel.

13 Press the to select [View

Information]and then press .

14 Press to select [System Information]

and press .

15 Check that the value of [SD Memory

Card] is [15 GB].

Press to scroll along the screen.

 The memory capacity displayed in [SD Memory Card]

(15 GB) is lower than the actual capacity (16 GB), however this is not an error.

 If the value of [SD Memory Card] has not increased, turn

off your machine and unplug the AC cable and Ethernet or USB cable, and then reinstall the SD memory card.

-25-

Operator Panel

1854317

12 1413

6789 10 21

 Operator Panel

This section explains the names and functions of components on the operator panel and how to enter text.

No. Name Function

1 Display screen Displays operating instructions and the status of the machine.

2 Main function keys Switches functions. The selected key lights up in blue.

<COPY> key Switches to the copy start screen.

<SCAN> key Switches to the scanner menu screen.

<PRINT> key Switches to the print menu screen.

<FAX> key Switches to the fax/internet fax menu screen.

3<START (MONO)> key Starts copying, scanning, faxing, or printing from USB memory in

black and white.

4<START (COLOR)> key Starts copying, scanning, faxing, or printing from USB memory in

color.

5<STOP> key Cancels the current job immediately.

6<STATUS> key Displays the status menu screen.

Flashes/turns on if there is a status item to be displayed.

7<SETTING> key Displays the equipment setting menu screen.

8<?HELP> key Displays the help screen. When closing, press the <? Help>

button, <Return> button, or <RESET/LOG OUT> button.

9<RESET/LOG OUT> key  In the top screen of each function, logs out.

 In the start screen of each function, returns to the top screen.

*In the copy function, the top screen is the same as the start screen.

 In the setting screen, resets a setting value and returns to the

start screen.

10 Ten-key pad  Enters numbers.

 Enters alphabetical characters and symbols.

11 <UP> key Shifts the highlighted selection up while an item is selected or

12 <DOWN> key Shifts the highlighted selection down while an item is selected or

13 <LEFT> key  Returns to the previous screen.

characters are entered.

 Shifts the highlighted selection to the left while an item is

selected or characters are entered.

- 26 -

Reference

No. Name Function

Operator Panel

14 <RIGHT> key  Proceeds to the next screen.

 Shifts the highlighted selection to the right while an item is

selected or characters are entered.

15 <OK> key  Confirms the highlighted item.

 Selects an item to be checked.

16 <BACK> key Returns to the previous screen.

17 <CLEAR> key Executes the following actions according to the entered

 Minimizes a setting value.  Enters zero for a setting value.  Clears what is entered.  Cancels a selected item.

18 <POWER SAVE> key  Enters or exits the power saving mode.

 Exits the sleep mode.

Lights up in green while in the modes.

19 <DATA IN MEMORY> indicator Lights up when data is in memory.

* Sleep mode does not light up even if data in memory.

20 One touch key pad Accesses a registered e-mail address or fax number.

8 keys x 2 groups which is 16 entries in total (Press the <SHIFT> key to switch the groups)

21 <JOB MACRO> key 

(for MC561dn only)

22 Qwerty keyboard 

(for MC561dn only)

Switches to the job macro screen.

Enters text. It is under the one touch key pad.

Setup

Default Screen

Turn the power on, and when the machine is in the state in which it can be used, the Copy Start screen will be displayed as the default mode.

You can switch to other functions by using the main function keys.

Entering Text Using the Operator Panel

When you need to enter text while setting an item, the entry screen shown below appears.

You can enter upper and lower case letters, numbers and symbols with the screen keyboard.

Memo

 When you need to enter only numbers, the screen

keyboard may not appear. In this case, enter numbers using the ten-key pad.

 You can change the default screen by pressing the

<SETTING> key on the operator panel and then selecting [Admin Setup] > [Management] > [Default Mode]. For details, refer to the User's Manual Advanced.

- 27 -

Operator Panel

Entering Text

1 Press , , , to select the character

you want, and then press .

The selected character is entered in the text field.

 Using the Ten-key Pad

You can also use the ten-key pad to enter alphanumeric characters and symbols in the entry screen.

You can enter the numbers labeled on each key, as well as the other characters by pressing the keys repeatedly.

1 Press a key on the ten-key pad until the

character you want appears in the text filed.

2 Repeat step 1 until all the characters

required are entered.

If you continuously press the same key, you can

press the button to move the cursor.

2 Repeat step 1 until all the characters

required are entered.

3 Press the and to select [Enter] and

press to complete the entry process.

3 Check that [Enter] is selected and press

to complete the entry process.

Memo

 You can enter the following characters by pressing the

keys on the ten-key pad.

Ten-key Characters

1 1

2 abc2ABC

3 def3DEF

4 ghi4GHI

5 jkl5JKL

6 mno6MNO

7 pqrs7PQRS

8 tuv8TUV

9 wxyz9WXYZ

0 (Space) 0

* @*

# ._-(Space)+!"$%&'(),/

:;<=>?[\]^#

- 28 -

Operator Panel

Note

 Using QWERTY Keyboard

(MC561dn only)

You can also use the QWERTY keyboard to enter alphanumeric characters and symbols in the entry screen.

The keyboard enables you to switch the entry mode to the standard mode, CAPS mode, or CTRL mode. The changed mode is reflected to the screen keyboard display.

 Standard mode

It enables you to enter small alphabetical letters.

The following screen keyboard is displayed.

 CAPS mode

Pressing the <CAPS> key enables you to enter capital alphabetical letters.

The following screen keyboard is displayed.

Deleting the Entered Text

You can delete text in the text field in the following ways.

 Pressing the <CLEAR> key

Press the <CLEAR> key to delete the last character entered.

Hold the <CLEAR> key to delete all the characters you have entered.

 Selecting [BS] on the Screen Key-

board

Press the and and to highlight [BS] and

then press to delete the last character entered.

Setup

 CTRL mode

Pressing the <CTRL> key enables you to enter symbols.

The following screen keyboard is displayed.

 When the QWERTY keyboard cover is open, the numerical

keypad can only be used for entering numbers.

 Pressing the Backspace Key on the

Qwerty Keyboard (for MC561dn Only)

Press the backspace key to delete the last character entered.

- 29 -

Connecting to a Computer

Note

 Connecting to a Computer

This section explains how to connect your machine to a computer and install a printer and fax driver.

 Connecting method

You can select either of the following connection methods:

 "Network Connection" P. 31

 "USB Connection" P. 40

 Product Requirements

Your machine supports the following operating systems:

 Windows 7/Windows 7 (64bit Version)

 Windows Vista/Windows Vista (64bit Version)

 Windows Server 2008 R2

 Windows Server 2008/Windows Server 2008 (x64 Version)

 Windows XP/Windows XP (x64 Version)

 Windows Server 2003/Windows Server 2003 (x64 Version)

 Windows 2000

 Mac OS X 10.3.9 to 10.6

 For Mac OS X 10.6 users, install Rosetta before printer driver installation.

 Types of Drivers

The types of the drivers that can be installed are as follows.

 For Windows

Type Description

PCL The PCL printer driver is suitable for printing of business documents.

PS The PS printer driver is suitable for printing of documents including PostScript fonts and EPS

data.

PCL XPS The PCL XPS printer driver is suitable for printing from an application for XPS.

* It does not support Windows XP/ Windows Server 2003 or Windows 2000.

FAX It is installed when directly sending faxes to destinations from the computer via the machine.

 For Mac OS X

Type Description

PS The PS printer driver is suitable for printing of documents including PostScript fonts and EPS

data. It can be also used for normal printing.

 Depending on a version of a printer driver, Windows or Mac OS X, the description may be different.

- 30 -

Connecting to a Computer

Network Connection

Do the following procedure to connect your machine to a computer via network.

Connecting an Ethernet Cable

Be sure to connect your machine to a network with an Ethernet cable before driver installation.

1 Prepare an Ethernet cable and a hub.

Prepare an Ethernet cable (category 5, twisted pair, straight) and a hub separately.

2 Turn off your machine and a computer.

Reference

 "Turning Off Your Machine" P. 19

3 Remove the side cover on the right side

of the machine while pressing the lock button (1).

5 Hook the Ethernet cable on the hook (3)

of the machine.

Setup

6 Attach the side cover.

7 Plug the other end of the Ethernet cable

into the hub.

4 Plug one end of the Ethernet cable into

the network interface connection (2) on the back of the machine.

- 31 -

Connecting to a Computer

Note

Memo

Install a printer and fax driver (for Windows)

To complete the network connection with a Windows computer, first set IP machine, and then install a printer and fax driver on the computer.

If there is no DHCP server or BOOTP server on the network, you need to manually configure the IP address on the computer or machine.

Your network administrator or internet service provider specifies an unique IP address for the computer and your machine, set the IP addresses manually.

 You need to complete the network setting of the computer

before this procedure.

 To complete this procedure, you must be logged in as an

administrator.

 When setting an IP address manually, ask the network

administrator or your internet service provider which IP address to use. If the IP address is set wrong, the network may go down or Internet access may be disabled.

addresses for the

4 Enter the administrator password.

The factory default password is "aaaaaa".

5 Select [Complete], and press .

6 Press the and [Network Setting],

and then press the .

7 If setting the IP address manually, check

that [Manual] is selected, and press

If obtaining the IP address automatically, press

the and select [Auto], and press . Proceed to the step 12.

 If configuring a small network consisting of only your

machine and a computer, set IP addresses as shown below (according to RFC1918).

For the computer

IP address : 192.168.0.1~254 Subnet mask : 255.255.255.0 Default gateway : not used DNS server : not used

For the machine

IP address Set : Manual IP address: 192.168.0.1~254 (select a dif-

ferent value from the com-

puter) Subnet Mask : 255.255.255.0 Default Gateway : 0.0.0.0 Network Scale : Small

 To s e t [ Network Scale], press the <SETTING> key and

then select [Admin Setup] > [Network Menu] > [Network Setup] > [Network Scale].

 First, Set the IP address of the machine.

1 Tu rn on th e m ach in e.

2 Press the <SETTING> key on the

operator panel.

3 Press the to select [Easy Setup], and

press .

8 Enter the IP address and press .

To move to the next box, press the .

9 Enter the subnet mask and press .

To move to the next box, press the .

10 Enter the default gateway address and

press

To move to the next box, press the .

11 Enter the DNS server and WINS server if

needed.

If it is not necessary to connect the DNS server or

WINS server to the network, press until the pop-up message of showing the setting completion is displayed.

12 When the setup menu screen is

displayed, press setup.

to complete the

- 32 -

Connecting to a Computer

 Next, install the printer and fax driver into the

computer.

1 Ensure that your machine and the

computer are turned on and connected, and then insert the "Software CD-ROM" into the computer.

Reference

 "Connecting an Ethernet Cable" P. 31

2 Click [Run setup.exe] after [Auto

Play] is displayed.

If the [User Account Control] dialog box appears, click [Yes].

3 Select the model of your machine, and

then click [Next].

6 Click [Next].

Setup

The device search starts.

- If the machine is detected, it is automatically installed. Proceed to the step 8.

- If the machine is not detected, the [Check for the installed devices] screen is displayed. Proceed to the step 7.

Memo

 Besides the printer and fax driver, you can install the

scanner driver, Network Extension, and the Color Swatch Utility at the same time.

7 click [Restart search] to restart the

device search.

4 Read the license agreement and then

click [I Agree].

5 Select [Easy Installation (Network)]

under [Driver Installation].

Memo

 In [Easy Installation (Network)], PCL, PS, FAX

drivers for your OS are installed. If you want to select a driver to install manually, install a shared printer, or use LPR Utility as a print method, select [Custom Installation (Printer)] and then follow the instruction displayed on the screen.

After the machine is displayed, select the machine and click [Next].

Memo

 If the machine is not displayed by clicking [Restart

search], select [IP address] and enter the IP

address assigned to your machine, and then click [Next].

8 If the [Windows Security] dialog box

appears, click [Install this driver software anyway].

- 33 -

Connecting to a Computer

9 Click [Finish] to complete the

installation.

- To set a default printer, select the check box of the driver you want.

- If the optional second unit is installed in the machine prior to driver installation, click on [Driver properties] and change the set tray.

Note

 If the dialog box prompting to restart the computer

appears, click [Yes]. The computer automatically restarts.

Reference

 For how to configure the tray settings by the driver,

refer to "Printer Driver Configuration" P. 22.

10 Click [Start] > [Devices and Printers].

11 Check that the OKI MC561 icon is

displayed.

Right-click the OKI MC561 icon and select one of the menu item, and then check that all the printer drivers installed are displayed in the submenu.

Select the protocol for your network connection from the following:

 EtherTalk

 Bonjour (Rendezvous for Mac OS X 10.3)

Note

 EtherTalk is not supported in Mac OS X 10.6.

 Disable the anti-virus software before starting this

procedure.

 Using EtherTalk (For Mac OS X

10.5)

When connecting to the network with EtherTalk, it is necessary to enable EtherTalk and disable the sleep mode in the machine. Then, install the driver in the computer

 First, enable EtherTalk in the machine.

1 Ensure that your machine and the

computer are turned on and connected.

Reference

 "Connecting an Ethernet Cable" P. 31

2 Press the <SETTING> key on the

operator panel.

3 Press the to select [Admin Setup],

and press .

4 Enter the administrator password.

The factory default password is "aaaaaa".

5 Select [Complete], and press .

12 Remove the "Software CD-ROM" from

the computer.

The installation is complete.

Installing a Printer Driver (For Mac OS X)

To complete the network connection with a Mac operating system, install a printer driver on the computer and set your machine as a network printer.

6 Press the to select [Network Menu],

and press .

7 Press the to select [Network Setup],

and press .

8 Press the to select [EtherTalk], and

press .

9 Press the to select [Enable], and

press .

10 Press the until the top screen is

displayed.

 Next, disable the sleep mode in the machine.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup],

and press .

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Complete], and press .

- 34 -

Connecting to a Computer

5 Press the to select [User Install],

and press .

6 Press the to select [Power Save],

and press .

7 Press the to select [Sleep], and 

press .

8 Press the to select [OFF], and

press .

9 Press the until the top screen is

displayed.

 Then, install the driver in the computer.

1 Insert the "Software CD-ROM" into the

computer.

2 Double-click the [OKI] icon on the

desktop.

3 Double-click [Driver] > [Printer] >

[Installer for MacOSX].

8 Click [AppleTalk].

Setup

9 Select the name of your machine and

then check that [OKI MC561(PS)] is displayed in [Print Using].

4 Enter the administrator's password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

5 From the Apple menu, select [System

Preferences].

6 Click [Print & Fax].

7 Click [+].

10 Click [Add].

11 Check that your machine is displayed in

[Printers] and [OKI MC561(PS)] is displayed in [Kind].

Note

 If [OKI MC561(PS)] is not correctly displayed in

[Kind], click [-] to remove your machine from [Print & Fax] and then redo the procedure from steps 7 to

10.

12 Close [Print & Fax].

13 Remove "Software CD-ROM" from the

computer.

The installation is complete.

- 35 -

Connecting to a Computer

Memo

 Using EtherTalk

(For Mac OS X 10.3.9 to 10.4.11)

When connecting to the network with EtherTalk, it is necessary to enable EtherTalk in the machine, and disable the sleep mode. Then, install the driver in the computer.

 The following procedure uses Mac OS X 10.4.11 as an

example. Depending on an OS, the description may be different.

 First, enable EtherTalk in the machine.

1 Ensure that your machine and the

computer are turned on and connected.

Reference

 "Connecting an Ethernet Cable" P. 31

2 Press the <SETTING> key on the

operator panel.

3 Press the to select [Admin Setup],

and press .

7 Press the to select [Sleep], and 

press .

8 Press the to select [OFF], and 

press .

9 Press the until the top screen is

displayed.

 Then, install the driver in the computer.

1 From the Apple menu, select [System

Preferences].

2 Select [Network].

3 Select [Network Port Configurations]

from [Show], and then check that [Built-in Ethernet] is selected.

4 Enter the administrator password.

The factory default password is "aaaaaa".

5 Select [Complete], and press .

6 Press the to select [Network Menu],

and press .

7 Press the to select [Network Setup],

and press .

8 Press the to select [EtherTalk], and

press .

9 Press the to select [Enable], and

press .

10 Press the until the top screen is

displayed.

 Next, disable the sleep mode in the machine.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup],

and press .

4 Select [Built-in Ethernet] from [Show]

and select the [AppleTalk] tab, and then check that [Make AppleTalk Active] is selected.

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Complete], and press .

5 Press the to select [User Install],

and press .

6 Press the to select [Power Save],

and press .

5 Close [Network].

6 Insert "Software CD-ROM" in the

computer.

7 Double-click the [OKI] icon on the

desktop.

- 36 -

Connecting to a Computer

8 Double-click [Driver] folder > [Printer]

folder > [Installer for Mac OSX].

9 Enter the administrator's password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

10 From the [Go] menu, select [Utilities]

and then double-click [Printer Setup Utility].

Note

 If [Printer Setup Utility] is already running, close it

and open it again.

11 Click [Add].

If the [You have no printers available] dialog box appears, click [Add].

14 Check that the name of your machine is

displayed in [Printer List], and then close the window.

15 From the [Go] menu, select

[Applications] and then double-click [TextEdit].

16 Select the [File] menu > [Page Setup].

17 Select the name of your machine from

[Format for].

18 Check that the [OKI MC561(PS)] is

displayed correctly under [Format for].

Setup

12 Select the name of your machine whose

[Connection] is [AppleTalk], and then check that [OKI MC561(PS)] is displayed in [Print Using].

For Mac OS X 10.3.9, set as follows.

a) Select [AppleTalk] from the pop-up

menu.

b) Select the machine from the list.

c) Select [Oki] from [Printer Model] and

then select [OKI MC561(PS)] from the driver list.

19 Click [OK].

20 Remove "Software CD-ROM" from the

computer.

The installation is complete.

 Using Bonjour

(For Mac OS X 10.5 and 10.6)

When connecting to the network with Bonjour, it is necessary to disable the sleep mode in the machine. Then, install the driver in the computer and set the

Next, disable the sleep mode in the machine.

machine as a network printer.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup],

and press .

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Complete], and press .

13 Click [Add].

- 37 -

5 Press the to select [User Install],

and press .

6 Press the to select [Power Save],

and press .

Connecting to a Computer

7 Press the to select [Sleep], and 

press .

8 Press the to select [OFF], and 

press .

9 Press the until the top screen is

displayed.

Then, install the driver in the computer.

1 Ensure that your machine and the

computer are turned on and connected.

Reference

 "Connecting an Ethernet Cable" P. 31

2 Insert "Software CD-ROM" into the

computer.

3 Double-click the [OKI] icon on the

desktop.

4 Double-click [Driver] folder > [Printer]

folder > [Installer for MacOSX].

5 Enter the administrator's password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

9 Click [Default].

10 Select the name of your machine whose

[Kind] is [AppleTalk], and then check that [OKI MC561(PS)] is displayed in [Print Using].

The name of your machine is displayed with the format of "OKI-MC561- (the last six digits of the MAC address)".

6 From the Apple menu, select [System

Preferences].

7 Click [Print & Fax].

8 Click [+].

11 Click [Add].

12 If the [Installable Options] window is

displayed, click [Continue].

If you have installed the optional second tray unit before the driver installation, configure each item and then click [Continue].

13 Check that your machine is displayed in

[Printers] and [OKI MC561(PS)] is displayed in [Kind].

Note

 If [OKI MC561(PS)] is not correctly displayed in

[Kind], click [-] to remove your machine from [Print & Fax] and then Redo the procedure from step 8  to 12.

- 38 -

Connecting to a Computer

Memo

14 Close [Print & Fax].

15 Remove "Software CD-ROM" from the

computer.

The installation is complete.

 Using Bonjour (Rendezvous)

(for Mac OS X 10.3.9 to 10.4.11)

When connecting to the network with Bonjour, it is necessary to disable the sleep mode in the machine. Then, install the driver in the computer and set the

 The following procedure uses Mac OS X 10.4.11 as an

example. Depending on an OS, the description may be different.

Next, disable the sleep mode in the machine.

machine as a network printer.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup],

and press .

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Complete], and press .

5 Press the to select [User Install],

and press .

6 Press the to select [Power Save],

and press .

7 Press the to select [Sleep], and 

press .

8 Press the to select [OFF], and 

press .

4 Select [Network Port Configurations]

from [Show], and then check that [Built-in Ethernet] is selected.

5 Close [Network].

6 Insert "Software CD-ROM" into the

computer.

7 Double-click the [OKI] icon on the

desktop.

8 Double-click [Driver] folder > [Printer]

folder [Installer for Mac OSX].

9 Enter the administrator's password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

10 From the [Go] menu, select [Utilities]

and then double-click [Printer Setup Utility].

Note

 If [Printer Setup Utility] is already running, close it

and open it again.

Setup

9 Press the until the top screen is

displayed.

Then, install the driver in the computer.

1 Ensure that your machine and the

computer are turned on and connected.

Reference

 "Connecting an Ethernet Cable" P. 31

2 From the Apple menu, select [System

Preferences].

3 Select [Network].

11 Click [Add].

If the [You have no printers available] dialog box appears, click [Add].

- 39 -

Connecting to a Computer

12 Select the name of your machine whose

[Connection] is [Bonjour], and then check that [OKI MC561(PS)] is displayed in [Print Using].

The name of your machine is displayed with the format of "OKI-MC561- (the last six digits of the MAC address)".

For Mac OS X 10.3.9, set as follows.

a) Select [Rendezvous] from the pop-up

menu.

b) Select the machine from the list.

c) Select [Oki] from [Printer Model] and

then select [OKI MC561(PS)] from the driver list.

19 Check that [OKI MC561(PS)] is

displayed correctly under [Format for].

20 Click [OK].

21 Remove "Software CD-ROM" from the

computer.

The installation is complete.

USB Connection

Perform the following procedure to connect your machine to a computer via USB.

Connecting a USB Cable

1 Prepare a USB cable.

A USB cable is not supplied with your machine. Prepare an USB 2.0 cable separately.

13 Click [Add].

14 If the [Installable Options] window is

displayed, click [Continue].

If you have installed the optional second tray unit before the driver installation, configure each item and then click [Continue].

15 Check that the name of your machine is

displayed in [Printer List], and then close the window.

16 From the [Go] menu, select

[Applications] > [TextEdit].

17 Select the [File] menu > [Page setup].

18 Select the name of your machine from

[Format for].

Memo

 Use a USB 2.0 Hi-Speed cable for a USB 2.0 Hi-Speed

connection.

2 Turn off your machine and the computer.

Reference

 "Turning Off Your Machine" P. 19

3 Remove the connector cover on the right

side of the machine while pressing the lock button (1).

- 40 -

Connecting to a Computer

Note

4 Plug one end of the USB able into the

USB interface connector (2) on the back of the machine.

5 Hook the USB cable on the hook (3) of

the machine.

Installing a Printer Driver (For Windows)

Note

 You must be logged in as an administrator to complete this

procedure.

1 Ensure that your machine is turned off

and the USB cable is unplugged from the computer.

2 Turn on the computer.

3 Insert "Software CD-ROM" into the

computer.

4 Click [Run setup.exe] after [Auto

Play] is displayed.

If the [User Account Control] dialog box appears, click [Yes].

5 Select the model of your machine, and

then click [Next].

Setup

6 Attach the connector cover to the

machine.

7 Plug the other end of the USB cable into

the computer's USB interface connector.

 Do not plug the USB cable into the network interface

Note

 For Windows OSs, do not plug the other end of the

USB cable into the computer until prompted while driver installation.

connection. Doing so may cause a malfunction.

6 Read the license agreement and then

click [I Agree].

7 Select [Easy Installation (Local)]

under [Driver Installation].

Memo

 In [Easy Installation (Local)], PCL, PS, FAX drivers

for your OS are installed. If you want to select a driver to install manually, select [Custom Installation (Printer)] and then follow the instruction displayed on the screen.

- 41 -

Connecting to a Computer

8 Click [Next].

Installation starts.

Memo

 Besides the printer and fax driver, you can install the

scanner driver and the Color Swatch Utility at the same time.

9 If the [Windows Security] dialog box

appears, click [Install this driver software anyway].

10 When connecting the machine to the

computer, and the instruction prompting to turn on the machine appears, plug the USB cable into the computer and turn on your machine.

13 Check that the OKI MC561 icon is

displayed.

Right-click the OKI MC561 icon and select one of the menu item, and then check that all the printer drivers installed are displayed in the submenu.

14 Remove "Software CD-ROM" from the

computer.

The installation is complete.

Installing a Printer Driver (For Mac OS X)

Note

 Disable the anti-virus software before starting this

procedure.

 For Mac OS X 10.5 and 10.6

1 Ensure that your machine and the

computer are turned on and connected.

Follow the instructions displayed on the screen to complete the installation.

Reference

 "Connecting a USB Cable" P. 40

11 When the [Installation complete]

screen appears, click [Finish].

12 Click [Start] > [Devices and Printers].

Reference

 "Connecting a USB Cable" P. 40

2 Insert "Software CD-ROM" into the

computer.

3 Double-click the [OKI] icon on the

desktop.

4 Double-click [Driver] folder > [Printer]

folder [Installer for MacOSX].

5 Enter the administrator's password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

6 From the Apple menu, select [System

Preferences].

7 Click [Print & Fax].

- 42 -

Connecting to a Computer

8 Click [+].

Note

 If the machine is already shown in [Printers], select

your machine, and click on [-] to delete. After this, click [+].

9 Select the name of your machine whose

[Connection] is [USB], and then check that [OKI MC561(PS)] is displayed in [Print Using].

13 Remove "Software CD-ROM" from the

computer.

The installation is complete.

 For Mac OS X 10.3.9 to 10.4.11

Memo

 The procedure below uses Mac OS X 10.4.11 as an

example. Depending on your OS, the description may be different.

1 Ensure that your machine and the

computer are turned on and connected.

Reference

 "Connecting a USB Cable" P. 40

2 Insert "Software CD-ROM".

3 Double-click the [OKI] icon on the

desktop.

4 Double-click [Driver] folder > [Printer]

folder > [Installer for Mac OS X].

5 Enter the administrator's password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

Setup

10 Click [Add].

11 Check that the name of your machine is

displayed in [Printers] and [OKI MC561(PS)] is displayed.

6 From the [Go] menu, select [Utilities],

and then double-click [Printer Setup Utility].

Note

 If [Printer Setup Utility] is already running, close it

and open it again.

7 Click [Add].

If the [You have no printers available] dialog box appears, click [Add].

Note

 If the name of your machine whose [connection] is

[USB] is already displayed, select it and click [Delete], and then click [Add].

Note

 If [OKI MC561(PS)] is not correctly displayed, click

[-] to remove your machine from [Printers] and then redo the procedure from steps 8 to 10.

12 close [Print & Fax].

- 43 -

Connecting to a Computer

8 Select the name of your machine whose

[Connection] is [USB], and then check that [OKI MC561(PS)] is displayed in [Print Using].

For Mac OS X 10.3.9, set as follows.

a) Select [USB] from the pop-up menu.

b) Select the machine from the list.

c) Select [OKi] from [Printer Model] and

then select [OKI MC561(PS)] from the driver list.

9 Click [Add].

10 Check that the name of your machine is

displayed in [Printer List], and then close the window.

11 Remove "Software CD-ROM" from the

computer.

The installation is complete.

- 44 -

 Configuring the Network Settings

Reference

Configuring the Network Settings

This section describes the setup required for using Scan To E-mail, ScanTo Network PC, Internet Fax functions. The above functions enable you to send scanned data to a computer via the network connection. To use them, you need to set up your machine and the computer to which you want to send scanned data.

First check the settings of the computer and fill in the information in the [ Information Form below. Then, configure your machine and the computer using the information in [

 Be sure to configure the network connection before doing the procedures below. For the network connection, refer to "Network

Connection" P. 31.

User Value

] column of the Setup

User Value

Setup Information Form

User Value

No. Item Outline Introduction Example

Common Setup Information

A-1 Administrator pass-

word for your machine

A-2 IP address of your

machine

A-3 DNS server address DNS server address 192.168.0.1

The password you use to change the machine's system settings

The IP address allocated to your machine 192.168.0.2

aaaaaa

Setup Information Required for Scan To E-mail and Internet Fax

B-1 E-mail address for

your machine

B-2 SMTP server address The address of the server used when

B-3 POP3 server address The address of the server used when

B-4 Authentication

method

B-5 SMTP user ID Sending mail server account name OKIMC561

The e-mail address used when sending emails from the machine

sending e-mails

receiving e-mails Sending mail server authentication SMTP

mc561@test. co.jp

smtp.test.co.jp

pop3.test.co.jp

*You can look at the following

page and later and write memos here on the details you have checked or the settings you have configured.

(Up to 80 characters)

Setup

B-6 SMTP password Sending mail server password okimc561

B-7 POP user ID Receiving mail server account name user

B-8 POP password Receiving mail server password okimc561

B-9 Name of the e-mail

destination

B-10 E-mail address of the

e-mail destination

The name of the recipient to whom you are sending a scan-to-mail/ internet fax from the machine

The e-mail addres of the recipient to whom you are sending a scan-to-mail/ internet fax from the machine

User

user@test.com

Setup Information Required for Scan To Network PC

C-1 Name of the destina-

tion computer

C-2 User name to log into

the destination computer

C-3 Password to log into

the destination computer

C-4 Profile name to regis-

ter the settings

C-5 Shared folder name

on the destination computer

C-6 File name of the

scanned data

The name of the computer to which you are forwarding scanned data

User name to log in to the computer to which you are forwarding scanned data

Password to log in to the computer to which you are forwarding scanned data

Name when registering the machine settings

Folder name of the computer to which you are forwarding scanned data

Scanned data folder name ScanData

PC1

mc561

Sales

SalesDev

(Up to 32 characters)

(Up to 16 characters)

(Up to 64 characters)

- 45 -

Configuring the Network Settings

Memo

Note

Checking the Common Setup Information

Check the common setup information for Scan To E-mail, Scan To Network PC and Internet Fax, and fill in the corresponding columns of the Setup Information Form.

 Administrator Password for Your

Machine

Enter the administrator password of your machine in A-1 of the Setup Information Form.

If you are not the administrator of the machine, ask the administrator the password.

 Passwords are case-sensitive.

 The administrator password is set to "aaaaaa" as the

factory default setting.

 Gateway address/DNS server

1 Press the <SETTING> key on the

operator panel.

2 Check that [Reports] is selected and

press

Setting Up Scan To E-mail and Internet Fax

The Scan To E-mail and Internet Fax functions enable you to send scanned images as an attached file of an e-mail to the specified e-mail address on the network.To use these functions, set up the e-mail setting for your machine.

When using Auto Deliver or Transmission Data Save function (MC561dn only), the following setup is required.

Checking the E-mail Settings of the Computer

Note

 If a network administrator specifies the values such as a

mail server account, password and e-mail address for your machine, enter them in the Setup Information Form.

Memo

 The procedure below uses Windows Live Mail on Windows

7. If you are using different mail software, refer to the manual for the e-mail software.

1 Click [Start] and select [Windows Live

Mail].

3 Check that [Configuration] is selected

and press

4 On the confirmation screen press or ,

select [Yes], and press .

5 Enter the address written on the gateway

address line at the bottom right of page 3 of the printed configuration into A-2 on the setting information sheet, and enter the address written on the DNS server (primary) line on the bottom right of the same page into A-3.

 It is necessary that the gateway address be configured

beforehand. Also, if using an internet service provider, it is necessary that the DNS server be configured. If it has not been configured (0.0.0.0), follow the 34 page procedure to configure it.

2 Select the [Tools] menu > [Accounts].

If the menu bar is not displayed, click the [Menus] icon and then select [Show menu bar].

3 Select the mail account and then click

[Properties].

- 46 -

Configuring the Network Settings

Note

B-9

B-10

B-3 B-2

B-7 B-8

4 On the [General] tab, enter the contents

of [Name] and [E-mail address] in B-9 and B-10 of the Setup Information Form.

5 Click the [Servers] tab, and then note

each setting in the corresponding columns of the Setup Information Form.

Setting the E-mail Address for Your Machine

When sending data scanned from the machine by an e-mail, the e-mail address for the machine is necessary.According to the following procedure, set the e-mail address of the machine and enter an e-mail address to be used by your machine in B-1 of the Setup Information Form.

 If the e-mail address for your machine is specified

by the network administrator, enter the e address in B-1.

 If you are using an internet service provider, obtain

an e

-mail address for your machine from the

provider and then enter the e

 If the e

specified nor obtained, determine the e address according to the value you entered in B-4 (authentication method):

-If B-4 is "SMTP", determine an e

- B-4 is "POP", enter the same e

Note

 If you want your machine to receive e-mail, you must

obtain an e-mail address for your machine from a network administrator or your internet service provider.

-mail address for your machine is neither

enter it in B-1.

10 in B-1.

-mail address in B-1.

-mail address and

-mail address as B-

-mail

Setup

- If there is a check in the [My server requires authentication] checkbox, enter "SMTP" into B-4 and follow procedure 6.

- If there is no check in the [My server requires

authentication] checkbox, enter [POP or not yet authenticated] in B-4. At this point the

confirmation of e-mail settings is complete.

 If using an internet service provider, enter [POP].

6 Click [Settings].

7 Check the login information on the

[Outgoing Mail Server] dialog.

-If [Use same settings as my incoming mail server] is selected, enter the same values as B-7 and B-8 on B-5 and B-6.

-If [Log on using] is selected, note the content of [Accountname] and [Password] in B-5 and B6, respectively.

Configuring Your Machine for Scan To E-mail and Internet Fax

Set up your machine for Scan To E-mail and Internet Fax using the information in the Setup Information Form.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Easy Setup] and

press .

3 Enter the administrator password (A-1).

4 Select [Enter] and then press .

5 Press the to select [E-mail Setting]

and then press the .

6 Press the and then enter the

information in B-2.

- 47 -

Configuring the Network Settings

Reference

C-1

7 Select [Enter] and then press .

8 Press the and then enter the

information in B-1.

9 Select [Enter] and then press .

10 Press the and then select an

authentication method based on the information in B-4. Then, press .

- If B-4 is "Do not authenticate", select [Do not authenticate]. Proceed to the step 21.

- If B-4 is "SMTP", select [SMTP Auth]. Proceed to the step 11.

- If B-4 is "POP", select [POP Before SMTP]. Proceed to the step 15.

11 Press the and then enter the

information in B-5.

12 Select [Enter] and then press .

13 Press the and then enter the

information in B-6.

14 Select [Enter] and then press .

Proceed to the step 21.

15 Press the and then enter the

information in B-3.

16 Select [Enter] and then press .

17 Press the and then enter the

information in B-7.

18 Select [Enter] and then press .

19 Press the and then enter the

information in B-8.

20 Select [Enter] and then press .

Setting Up Scan To Network PC

The Scan To Network PC function enables you to send and save scanned images to the "shared folder" of a computer on the network. To use this function, register your machine on the computer as a user and create a shared folder, and then create a profile on your machine to register the settings for the computer.

Note

 Before starting the setup, get permission from the network

administrator to create a shared folder on the computer by following the procedure below.

Memo

 The CIFS protocol is used in this procedure.

Checking the Name of the Computer

Check the name of the computer following the procedure below, and fill in C-1 of the Setup Information Form.

 For Windows 7, Windows Server

2008 R2, Windows Server 2008 and Vista

1 Click [Start] and select [Control

Panel].

2 Select [System and Security].

For Windows Server 2008 and Windows Vista, select [System and Maintenance].

3 Select [See the name of this

computer] under [System].

4 Enter the name in [Computer name] in

C-1 of the Setup Information Form.

21 When the setup menu screen is

displayed, press .

The setup for Scan To E-mail and Internet Fax is complete.

 For details on how to use Scan To E-mail, refer to "Scan to

E-mail" P. 98.

 For details on how to use Internet Fax, refer to "Basic

Procedure for Internet Faxing" P. 91.

5 Close the window.

 For Windows Server 2003 and

Windows XP

1 click [start] > [Control Panel] >

[Performance and Maintenance] > [System].

For Windows Server 2003, click [Start] > [Operator panel] > [System].

-48-

Configuring the Network Settings

Memo

C-1

2 Select the [Computer Name] tab and

then click [Change].

3 Enter the name in [Computer Name] in

C-1 of the Setup Information Form.

4 Click [Cancel] to close the window.

 For Windows 2000

1 Click [Start] > [Settings] > [Control

Panel].

2 Double-click [System].

3 Select the [Network Identification]

tab and then click [Properties].

4 Enter the name in [Computer Name] in

C-1 of the Setup Information Form.

5 Click [Cancel] to close the window.

 For Mac OS X

1 From the Apple menu, select [System

Preferences].

2 Click [Share].

3 Enter the name in [Computer Name] in

C-1 of the Setup Information Form.

Determining the Names of the Items Required for Scan To Network PC

Determine the names of the following items and fill in C-2 to C-6 on the Setup Information Form.

 User name to log into the destination computer (C-2)

Note

 If the username is managed on the domain, enter

"Username@Domainname" in C-2. To check the domain name, click on [Change] within the [Computer Name] tab in the [System Properties] dialogue box.

 Password to log into the destination computer (C-3)

 Profile name to register the settings on your

machine (C-4)

 Shared folder name on the destination computer 

(C-5)

 File name of the scanned data (C-6)

Configuring the Computer for Scan To Network PC

With the setup information form, create an account and shared folder for the machine in the computer.

Memo

 If the computer is in a domain, the procedure of adding a

user account may be different to the procedure below. Refer to the Microsoft Windows manual.

Setup

 If the computer name is over 16 characters, for Mac OS X

10.4.11 enter the first 15 characters in C-1. For Mac OS X

10.5-10.6, select the network service you are using from

[System Environment Settings] > [Network], and enter the NetBios field name into C-1 within WINS in Detailed Settings.

4 Close [Share].

 For Windows 7, Windows Server

2008 R2, Windows 2008 and Windows Vista

Click [Start] > [Control Panel].

2 Select [Add or remove user

accounts].

3 Select [Create a new account].

4 Enter the information in C-2 in the text

box.

- 49 -

Configuring the Network Settings

5 Ensure that [Standard user] is

selected, and then click [Create Account].

6 Click the icon of the user account created

in step 5.

7 Select [Create a password].

8 Enter the information in C-3 in [New

password] and [Confirm new password], and then click [Create password].

13 Select the user account created in step 5

from the drop down box, and then click [Add].

14 Check that the user added in step 13 is

displayed and then click [Share].

9 Close the operator panel.

10 Create a new folder on the computer

with the name entered in C-5.

Memo

 It is recommended to create a folder in the local drive

(C drive or D drive), not on the desktop, [My Documents], or network drive.

11 Right-click the folder created in step 10

and select [Properties].

12 Select the [Sharing] tab and then click

[Share].

After the [Network discovery and file sharing] dialog box is displayed, click [No, make the

network that I am connected to a private network].

15 Click [Done].

16 Click [Advanced Sharing] on the

[Sharing] tab.

17 Click [Permissions].

For Windows Vista/Windows Server 2008, proceed to the step 20.

18 Click [Add].

- 50 -

Configuring the Network Settings

19 Enter the value in C-2 in the entry field

and then click [OK].

20 Select the user added in step 13 and

select the [Allow] check box for [Full Control], and then click [OK].

21 click [OK].

22 Click [Close].

Proceed to "Creating a Profile for Scan To Network PC" P. 56.

5 Select [Limited] and click [Create

Account].

Setup

6 Click the icon of the user account created

in step 5.

7 Select [Create a password].

8 Enter the value of C-3 in [Type a new

password] and [Type the new password again to confirm], and then click [Create Password].

 For Windows XP

1 Click [start] > [Control Panel].

2 Double-click [User Accounts].

3 Select [Create a new account].

4 Enter the value of C-2 in the text box and

click [Next].

9 Close the operator panel.

10 Create a new folder on the computer

with the name entered in C-5.

Memo

 It is recommended to create a folder in the local drive

(C drive or D drive), not on the desktop, [My Documents], or network drive.

11 Right-click the folder created in step 10,

and then select [Sharing and Security].

- 51 -

Configuring the Network Settings

12 Click [If you understand the security

risks but want to share files without running the wizard, click here.].

If the screen below appears, select [Share this folder] and click [Permissions]. Proceed to step

15.

14 Select the [Share this folder on the

network] and [Allow network users to change my files] check box, and

then click [OK].

Proceed to "Creating a Profile for Scan To Network PC" P. 56

15 Click [Add].

13 Select [Just enable file sharing] in

Windows Firewall, and then click [OK].

16 Enter the value in C-2 in the entry field

and click [OK].

17 Select the [Allow] check box for [Full

Control], and then click [OK].

Proceed to "Creating a Profile for Scan To Network PC" P. 56

- 52 -

Configuring the Network Settings

Memo

 For Windows Server 2003/ Win-

dows 2000

 The items here may differ depending on the edition you

are using.

1 Click [Start] > [Administrative Tools] >

[Computer Management].

For Windows 2000, right-click the [My Computer] on the desktop, and select [Manage].

2 In the right window, double-click

[System Tools] > [Local Users and Groups], and then Right-click [Users] and select [New User].

8 Create a new folder on the computer

with the name entered in C-5.

Memo

 It is recommended to create a folder in the local drive

(C drive or D drive), not on the desktop, [My Documents], or network drive.

9 Right-click the folder created in step 8

and then select [Sharing].

10 Select [Share this folder] and then

click [Permissions].

11 Click [Add].

Setup

3 Enter the value of C-2 in [User name]

and the value of C-3 in [Password] and [Confirm password].

4 Select [User can not change

password] and [Password never expires], and then click [Create].

Memo

 If [User must change password at next logon] is

selected, clear it so that you can select [User can not change password] and [Password never expires].

5 Click [Close].

6 Double-click [User] and check that the

user created in step 4 is displayed.

For Windows 2000, proceed to the step 13.

12 Enter the value in C-2 in the entry field

and click [OK].

Proceed to the step 15.

7 Close the window.

- 53 -

Configuring the Network Settings

13 For Windows 2000, select the user

account created in step 4 and then click [Add].

14 Check that the user account added in the

step 13 is displayed in the following list, and then click [OK].

The user account is displayed with the format of "C-1\C-2".

4 Click [+].

5 Select [Standard] from [New

Account].

15 Select the [Allow] check box for [Full

Control], and then click [OK].

16 Ensure that the icon of the shared folder

created in the step 8 changes into the icon with a hand, and then close the window.

"Creating a Profile for Scan To Network PC" P. 56

6 Enter the value of C-2 in [Name].

For Mac OS X 10.5, enter the value of C-2 in [Name].

7 Enter the value in C-3 in both

[Password] and [Verify].

8 Click [Create Account].

Memo

 After the dialog box for auto login, disable the auto

9 Check that an account is added to

[Other Accounts] with the name of C-2, and close [Accounts].

 For Mac OS X 10.5 to 10.6

1 From the Apple menu, select [System

Preferences].

2 Click [Accounts].

3 Click [Click the key to change] at the

bottom left of the screen and enter the administrator's password. Then, click [OK].

10 Create a new folder on the computer

with the name entered in C-5.

- 54 -

Configuring the Network Settings

11 From the Apple menu, select [System

Preferences].

12 Click [Share].

13 Check the check box of [File Sharing].

14 Click [+] under [Shared Folder].

15 Select the folder created in the step 10

and click [Add].

18 Click the triangle button at the right side

of the user added in the step 17 and select [Read & Write].

19 Click [Options].

20 Check the checkbox of [Share files and

folders using SMB (Windows)].

For Mac OS X 10.5, check the checkbox of [Share files and folders using SMB].

Setup

16 Select the folder added in the step 15

and click [+] under [Users].

17 Select the account created in the step 8

and click [Select].

21 Check the checkbox of the account

added in the step 16.

22 Enter the value of C-3 in [Password]

and click [OK].

23 Click [Done].

24 Close [Share].

Proceed to "Creating a Profile for Scan To Network PC" P. 56

- 55 -

 For Mac OS X 10.3.9 to 10.4.11

Memo

 The following procedure uses Mac OS X 10.4.11 as an

example. Depending on an OS, the description may be different.

1 From the Apple menu, select [System

Preferences].

Configuring the Network Settings

2 Click [Accounts].

3 Click [Click the key to change] at the

bottom left of the screen and enter the administrator's password. Then, click [OK].

4 Click [+].

5 enter the value of C-2 in [Name].

10 From the Apple menu, select [System

Preferences].

11 Click [Share].

12 Check the checkbox of [Windows

Sharing].

For Mac OS X 10.3.9, proceed to the step 17.

13 Click [Enable Accounts...].

14 Check the checkbox of the account

created in the step 7.

6 Enter the value in C-3 in both

[Password] and [Verify].

For Mac OS X 10.3.9, proceed to the step 8.

7 Click [Create Account].

Memo

 After the dialog box for auto login, disable the auto

8 Check that an account is added to

[Other Accounts] with the name of C-2, and close [Accounts].

15 Enter the value in C-3 in [Password]

and click [OK].

16 Click [Done].

17 Close [Share].

Proceed to "Creating a Profile for Scan To Network PC".

Creating a Profile for Scan To Network PC

Register the information on the Information form on the computer as a profile. It is necessary to specify the profile to send data when you perform Scan To Network PC with the computer.

9 Create a new folder on the computer

with the name entered in C-5.

1 Press the the <SETTING> key on the

operator panel.

- 56 -

Configuring the Network Settings

2 Press the to select [Profile] and then

press .

3 Press the to select the profile number

you want to register and then press .

4 Press the to select [Register] and

then press .

5 Press to select [Profile Name] and then

press the

6 Enter the information in C-4.

7 Select [Enter] and then press .

8 Press the to select [Target URL] and

then press .

14 Press the to select [Password] and

then press .

15 Enter the value of C-3.

16 Select [Enter] and then press .

17 Press the to select [File Name] and

then press .

18 Enter the information in C-6.

- By adding "#n" to the end of the file name, a serial number is automatically assigned to the end of the name of sent files.

- By adding "#d" to the end of the file name, a date is automatically assigned to the end of the name of sent files.

19 Select [Enter] and then press .

20 Configure other items if necessary.

21 Press to register the settings.

Setup

9 Enter the value of C-1 and C-5 as "\\C-

1\C-5".

Example: \\PC1\SalesDev

Note

 If there is no DNS server on the network, you cannot

specify the computer by using the computer name  (C-1). In such a case, you can configure the settings by using the computer's IP address.

Example: \\192.168.0.3\SalesDev

Memo

 In order to enter the "\" sign while using a QWERTY

keyboard, press <\> while holding down <CTRL>.

10 Select [Enter] and then press .

11 Press the to select [User Name] and

then press .

12 Enter the information in C-2.

Note

 If domain management is done, enter "C-2@domain

name".

 When carrying out domain management, if you cannot

connect even after entering "C-2@Domainname", delete "@Domainname".  Access the machine's website again, and set the NetBIOS domain name in [Workgroup name] within [Admin Setup] > [Network Menu] > [NBT/ NetBEUI]. *For the domain name, please check with the network manager.

13 Select [Enter] and then press .

The setup for Scan To Network PC is complete.

Reference

 For details how to use Scan To Network PC, refer to "Scan

to Network PC" P. 100.

Managing Profiles

To perform the Scan To Network PC, Auto Deliver or Transmission Data Save function MC561dn Only), a profile for each destination must be created. You can register up to 50 profiles.

Reference

 Refer to "Creating a Profile for Scan To Network PC" P. 56

Modifying a Profile

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Profile] and then

press .

3 Press the to select the profile you

want to modify and then press .

4 Press the to select [Edit] and then

press .

(for

- 57 -

Configuring the Network Settings

5 Press the to select the item you want

to modify and then press .

6 Modify the item.

7 Select [Enter] and then press .

8 If you want to modify more than one

item, repeat steps 5 and 7.

9 Press to register the settings.

Deleting a Profile

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Profile] and then

press .

3 Press the to select the profile you

want to delete and then press .

4 Press the to select [Delete] and then

press .

5 Press the or to select [Yes] on the

confirmation message and then press .

- 58 -

 Basic Settings for Faxing

Note

Public Line (Analog)

Basic Settings for Faxing

This section explains basic settings for faxing. Be sure to configure the following settings before you transmit faxes.

Connecting to the public line

Connecting a Telephone Line

Depending on your environment, a method to connect a telephone line is different. Based on the following figures, connect the line for your environment.

 You can not connect to the ISDN line directly. To connect to

it, use the terminal adopter (TA) and connect to the LINE connection of the machine.

(Connecting for Fax and Telephone)

1 Plug one end of the supplied telephone

cable (1) into the LINE connection (2) of your machine and the other end into a public line (analog).

Connecting to the public line (Connecting for Fax Only)

1 Plug one end of the supplied telephone

cable (1) into the LINE connection (2) of your machine and the other end into a public line (analog).

Setup

2 Remove the telephone connector cover.

3 Plug the external telephone's cable into

the TEL connection (3) of your machine.

- 59 -

Basic Settings for Faxing

ADSL modem

Splitter

Public Line (Analog)

Optical IP telephone Corresponding telephone

*Insert into the telephone  cable jack.

LAN cable

Optical cable

Optical Network  Unit (ONU)

Public Line (Analog)

CS tuner or digital television

Control device including PBX, etc.

Public Line (Analog)

Other cases

 Connecting to the ADSL environ-

ment

Plug the supplied telephone cable (1) connected to the ADSL modem into the LINE connection (2) of your machine.

Remove the telephone connector cover.

Plug the external telephone's cable into the TEL connection (3) of your machine.

 Connecting CS tuner or Digital

television

Plug the supplied telephone cable (1) connected to the public line (analog) into the LINE connection (2) of your machine.

Remove the telephone connector cover.

Plug the telephone cable connected to the CS tuner or digital television into the TEL connection (3) of your machine.

 Connecting to IP telephone

Plug the supplied telephone cable (1) connected to the IP telephone into the LINE connection (2) of your machine.

Remove the telephone connector cover.

Plug the external telephone's cable into the TEL connection (3) of your machine.

 Connecting PBX, home telephone

or business phone

Plug the supplied telephone cable (1) connected to the public line (analog) into the LINE connection (2) of your machine.

Remove the telephone connector cover.

Plug the telephone cable connected to a control device including PBX, etc. into the TEL connection (3) of your machine.

- 60 -

Basic Settings for Faxing

Reference

Public Line (Analog)

Control device including PBX, etc.

 Connecting as a internal telephone

Plug the telephone cable (1) connected to a control device including PBX, etc. into the LINE connection (2) of your machine.

Setup of Date/Time

6 Press the to select the appropriate

time zone and then press .

7 Press the to select [Manual] and then

press .

8 Press the or to select the current

date and then press .

To move to the next box, press the .

9 Press the or to select the current

time and then press .

To move to the next box, press the .

10 When the setup menu screen is

displayed, press setup.

to complete the

Setup

Setup of Date/Time of your region.

 You can set up date and time automatically using

Webpage. For details, refer to the User's Manual Advanced.

1 Press the <SETTING> key on the

operator panel.

2 Press the select [Easy Setup] and

then press .

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Enter], and press .

5 Press the to select [Date/Time

Setting] and then press the .

Specifying Sender Information

Specify the fax number and sender name for your machine.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Easy Setup] and

press .

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Enter], and press .

5 Press the to select [Fax Setting] and

then press the .

- 61 -

Basic Settings for Faxing

6 Press to select the [Fax Number]

entry box.

7 Enter the fax number of your machine

with the numerical keypad.

8 Select [Enter] and then press .

9 Press to select the [Sender ID] entry

box.

10 Enter arbitrary sender information.

Up to 22 characters can be entered.

Memo

 When a receiver prints faxes, sender information

entered here is printed on the top of the faxes.

11 Select [Enter] and then press .

6 Press , select [MF (Tone)/DP

(Pulse)], and then press .

7 Press , select Dial Type, and then 

press .

8 Press the until the top screen is

displayed.

12 When the setup menu screen is

displayed, press

to complete the

setup.

Settings for each dialing type

The factory default [Dial Type] is set to [Push].

 For push-button phones, if you hear a "Beep, boop,

beep" sound, leave [Dial Type] as [Push].

 For push-button type phones, if you do not hear a

"Beep, boop, beep" sound, or if you are using a rotating-dial type phone, set [Dial Type] to [Dial

20].If the telephone does not ring, change [Dial Type] to [Dial 10].

 How to Configure Settings

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup],

and press .

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Enter], and press .

5 Press the to select [User Install],

and press .

- 62 -

 Loading Paper and Documents

Loading Paper and Documents

This section explains the specifications for paper and document, and how to load them.

Paper

Supported Paper Types

For high-quality printing and to avoid printing problems, be sure to use the supported paper types. Please use digital photo print paper.

Please check the print quality and the movement of the paper sufficiently beforehand to make sure that there are no problems. Your machine supports the following types of paper.

Paper Type Paper Size mm (inch) Paper Weight

Standard paper A4 210 x 297

A5 148 x 210

A6 105 x 148

B5 182 x 257

Letter 215.9 x 279.4

(8.5 x 11)

Legal (13 inch) 215.9 x 330.2

(8.5 x 13)

Legal (13.5 inch) 215.9 x 342.9

(8.5 x 13.5)

Legal (14 inch) 215.9 x 355.6

(8.5 x 14)

Executive 184.2 x 266.7

(7.25 x 10.5)

16K (184 x 260 mm)

16K (195 x 270 mm)

16K (197 x 273 mm)

Custom Width:

184 x 260

195 x 270

197 x 273

64~216 Length: 148~1321

64 to 220 g/m For duplex print, 64 to 176 g/m

Note

 If the paper size is set at A6, A5, or with a

paper width narrower than 148 mm (A5 width), the printing will be slower.

64 to 220 g/m

Setup

- 63 -

Loading Paper and Documents

Paper Type Paper Size mm (inch) Paper Weight

Envelope Monarch 98.4 x 190.5

(3.875 x 7.5)

Envelopes should be 24lb paper, and flap parts of envelopes should be folded

Com-9 98.4 x 225.4

(3.875 x 8.875)

Com-10 104.8 x 241.3

(4.125 x 9.5)

DL 110 x 220

(4.33 x 8.66)

C5 162 x 229

(6.4 x 9)

Index card Index card 76.2 x 127.0

(3 x 5)

Label A4 210 x 297 0.1~0.2 mm

Letter 215.9 x 279.4

(8.5 x 11)

Partly-printing

Subject to the standard paper

64 to 220 g/m

paper

Color paper Subject to the standard paper

64 to 220 g/m

- 64 -

Loading Paper and Documents

Unsupported Paper Types

Avoid using the following types of paper. Using these types of paper may cause paper jams or malfunctions.

 Paper with a rough surface, such as pulp paper or

fibrous paper or paper with too smooth a surface

 Paper that is too thick or thin

 Paper with a lot of paper particles

 Horizontal fiber orientation paper (paper which has

vertical fiber orientation to the long edge of the paper)

 Damp or wet paper

 Paper with static electricity

 Mat, embossed, or coated paper

 Chemically treated or adhesive paper

 Paper that has no heat resistance (230°C)

 Paper with perforations, holes for a binder or incised

paper

 Paper having asperity, squish and burr on the cut

edge

 Paper which is not a square shape or a right angle of

the cutting angle

 Paper with shortcomings such as creasing, warping,

folds of the corner, waving, folds and tears

 Paper sticking accessories such as staples, clips,

ribbons, tapes and catches

 Specially-treated papers such as carbon paper, non-

carbon paper, thermal paper and impact paper

 Paper for thermoelectric printer or ink jet, wet PPC

paper, copy paper and Japanese paper.

 Items with stamps affixed.

 Envelopes that are too thick, made of plastic,

doubled or water-repellent

 Envelopes with a button, snap, or window

 Envelopes with an adhesive flap

Storing Paper

Store paper in the following conditions to maintain quality:

 Inside a cabinet or other dry and dark place

 On a flat surface

 Temperature: 20°C

 Humidity: 50% RH (relative humidity)

Avoid placing:

 Directly on the floor

 In the direct sunlight

 Near the inside of an exterior wall

 On an uneven surface

 Where static electricity may be generated

 Where temperature rapidly changes

 Near a printer, air conditioner, heater, or duct

Note

 Do not unwrap the paper until you use it.

 Do not leave paper unwrapped for a long time. Doing so

may lower the print quality.

Setup

- 65 -

Loading Paper and Documents

Note

Loading Paper

Your machine has two built-in trays (tray 1 and the MP tray) and an optional tray (tray 2).Refer to the list below to check the supported paper and capacities of each tray.

 Duplex printing can not be performed on paper indicated by an "*".

Tray

Supported paper

Tray 1  A4

 A5  B5  A6*  Letter  Legal 13  Legal 13.5  Legal 14  Executive  16K (184 x 260 mm)  16K (195 x 270 mm)  16K (197 x 273 mm)  Custom

Tray 2 (optional)

 A4  A5  B5  Letter  Legal 13  Legal 13.5  Legal 14  Executive  16K (184 x 260 mm)  16K (195 x 270 mm)  16K (197 x 273 mm)  Custom

size

Paper capacity Paper weight

250 sheets (when paper weight is 80 

)

g/m

530 sheets (when paper weight is 80 

)

g/m

 Light

(64 to 74 g/m

 Medium Light

(75 to 82 g/m

 Medium

(83 to 104 g/m

 Heavy

(105 to 120 g/m2)

 Ultra Heavy1

(121 to 176 g/m

 Light

(64 to 74 g/m

 Medium Light

(75 to 82 g/m

 Medium

(83 to 104 g/m2)

 Heavy

(105 to 120 g/m

 Ultra Heavy1

(121 to 176 g/m

)

- 66 -

Loading Paper and Documents

Memo

Tray

MP Tray  A4

Supported paper

size

 A5  B5  A6*  Letter  Legal 13  Legal 13.5  Legal 14  Executive  16K (184 x 260 mm)  16K (195 x 270 mm)  16K (197 x 273 mm)  Custom  Com-9 Envelope*  Com-10 Envelope*  Monarch Envelope*  DL Envelope*  C5 Envelope*  Envelope 4 (A4)*  Index Card*

Paper capacity Paper weight

 100 sheets

(when paper weight is 80

)

g/m

 10 envelopes

 Loading Paper in Tray 1 and Tray 2

The following procedure explains how to load paper in tray 1 or tray 2 (optional).

 Light

(64 to 74 g/m

 Medium Light

(75 to 82 g/m

 Medium

(83 to 104 g/m2)

 Heavy

(105 to 120 g/m

 Ultra Heavy1

(121 to 176 g/m

 Ultra Heavy2

(172 to 220 g/m2)

)

2 Slide the paper guide (1) to the width of

paper to be loaded.

Setup

 The following procedure uses tray 1 as an example but the

same is applied to tray 2.

1 Pull out the paper tray.

3 Slide the paper stopper (2) to the length

of paper to be loaded.

- 67 -

Loading Paper and Documents

4 Flex paper back and forth, and then fan

it. Straighten the edges of the paper stack on a level surface.

5 Load paper with the print side face down.

Note

 Do not load paper above the fill line (3).

 Loading Paper on the MP Tray

The following procedure explains how to load paper on the MP tray.

1 Open the MP tray.

2 Pull out the paper support.

6 Push the paper tray until it stops.

3 Pull out the sub support.

4 Adjust the manual feeding paper guide to

the width of paper to be loaded.

- 68 -

Loading Paper and Documents

Note

Memo

5 Insert the paper with the print side face

up until its edge touches the paper feed entrance.

Note

 Do not load paper above the fill line (1).

6 Press the Set button (2).

 Configuring the Tray Settings

After you load paper in tray 1, tray 2 (optional), or the MP tray, you need to register the loaded paper on your machine.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Paper Setup] and

then press .

3 Press the to select the paper tray in

which you loaded paper and then  press .

4 Press the to select [Paper Size] and

then press .

Setup

 Do not load paper of different sizes, types or weights at

the same time.

 When adding paper, remove the paper on the MP tray and

straighten the edges of both stacks of paper, and then load them again.

 Do not put anything other than paper for printing.

 When loading envelopes on the MP tray, load them face up

with the orientation as stated below.

- You envelopes (Monarch, Com-9, Com-10, DL and C5) are loaded with the flap folded and the flap should come to the right side to the feeding direction.

5 Press the to select the size of the

loaded paper and then press .

Reference

 If [Custom] is selected for [Paper Size], you need to

6 Press the to select [Media Type] and

then press .

7 Press the to select the type of media

loaded and then press .

8 Press the to select [Media Weight]

and then press .

9 Press the to select the weight of the

loaded paper and then press .

10 Press the until the top screen is

displayed.

- 69 -

Loading Paper and Documents

Note

 Registering Custom Sizes

To load custom size paper, you need to register the width and length of the paper before printing. The range of the sizes you can set differs according to the paper tray.

Tray Available size range

Tra y1 W i d th:

100 to 216 mm (3.9 to 8.5 inches) Length: 148 to 356 mm (5.8 to 14.0 inches)

Tra y2 (Optional)

MP tray Width:

 For tray 1 and tray 2, you can configure the [Custom]

setting only when [Paper Size] is set to [Custom].

 The available size range for duplex printing is the same as

that for tray 2.

Width: 148 to 216 mm (5.8 to 8.5 inches) Length: 210 to 356 mm (8.3 to 14.0 inches)

64 to 216 mm (2.5 to 8.5 inches) Length: 127 to 1321 mm (5.0 to 52.0 inches)

1 Press the <SETTING> key on the

operator panel.

Paper Output

Your machine outputs to the facedown or faceup stacker. Paper types that can be outputted to each stacker are as follows.

Output

Stacker

Facedown  Standard

Faceup  Standard

Supported

paper type

 Recycled

paper

 Recycled

paper

 Envelope  Index card  Label

Paper output

capacity

 150 sheets (when

paper weight is less than 80 g/m

 100 sheets (when

paper weight is less than 80 g/m2)

 10 sheets (Ultra Heavy

paper and envelopes)

)

When performing duplex printing, paper outputs to the facedown stacker.

Note

 Do not open or close the faceup stacker while printing as it

may result in a paper jam.

 Using the Facedown Stacker

Delivers paper with the print side face down.

2 Press the to select [Paper Setup] and

press .

3 Press the to select the paper tray in

which you loaded paper and then press

4 Press the to select [Custom] and then

press .

5 Enter the desired value using the ten-key

pad and then press

Press the or to move to the next box.

Note

 Check that the faceup stacker on the rear side of the

machine is closed. If the faceup stacker is open, paper is always outputted to the faceup stacker.

6 Press the until the top screen is

displayed.

- 70 -

Loading Paper and Documents

Note

2 mm

 Using the Faceup Stacker

Delivers paper with the print side face up.

 The faceup stacker is not available in duplex printing.

1 Pull the faceup stacker on the rear side

of the machine and open it toward you.

2 Unfold the faceup stacker.

3 Open the paper support.

Documents

You can use the auto document feeder (ADF) or the document glass to load documents for copying, scanning or faxing.

Document Requirements

You cannot load the following documents on the ADF. Use the document glass instead:

 Torn or perforated paper

 Curled or rolled paper

 Wet pap er

 Static paper

 Carbon-backed paper

 Fabrics, metallic sheets or Transparency films

 Paper with staples, paper clips, ribbons, or tape

 Pasted paper, paper with glue

 Glossy paper

 Specially coated paper

Keep the followings in mind to avoid damaging the document glass:

 Do not hold a document firmly on the glass when

copying a thick document.

 Place hard documents gently.

 Avoid loading documents with sharp projections.

Scannable Area

Setup

The text or images on the shaded area shown below are not scanned.

Memo

 The arrow in the above drawing indicates the feeding

direction in the auto document feeder, or the scanning start side on the document glass.

- 71 -

Loading Paper and Documents

Note

Loading Documents

Scanner

type

ADF  A4

Document glass

 For documents using adhesives, ink, or correction fluid, set

them after checking that these have completely dried.

Scannable

size

 A5  B5  A6  Letter  Legal 13  Legal 13.5  Legal 14  Executive

 A4  A5  B5  A6  Letter  Executive

Paper

capacity

50 sheets (80 g/m

-20 mm

60 to 105 

)

g/m

Paper

weight

2 Adjust the document guides to the width

of your documents.

 Loading Documents on the Docu-

ment Glass

1 Lift and open the document glass cover.

2 Place a document face down on the

document glass.

If your document is portrait, align its top edge to the upper-left corner of the glass.

 Loading Documents on the ADF

1 Load your documents face up on the

ADF.

If your documents are portrait, load them with the top edge of the documents in first.

If your documents are landscape, load them with the left edge of the documents in first.

If your document is landscape, align its right edge to the upper-left corner of the glass.

3 Close the document glass cover gently.

Reference

 [Document Direction] setting according to the direction

of your document to get the output you want. The factory default is [Portrait]. Refer to "Changing Image Orientation of Document (Direction)" P. 76.

- 72 -

 Printing Configuration

Reference

Printing Configuration

This section explains how to print the Configuration on which you can check the detailed information of your machine, such as the settings and status of your machine.

Printing Procedure

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Reports] and

press .

3 Press the to select [Configuration]

and press .

4 On the confirmation message, press the

or to select [Yes] and press .

 You can also print reports and lists for each function. Refer

to the User's Manual Advanced.

Setup

- 73 -

2. Copying

Memo

Reference

ONO

OLOR

This chapter explains the basic operation and settings for your machine's copy function.

 Basic Operation

This section explains how to start and cancel copy job.

Starting a Copy Job

1 Press the <COPY> key on the operator

panel to open the copy standby screen.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Configure the copy settings if necessary.

4 Enter the number of copies using the

ten-key pad.

- You can enter up 1 to 99 sets.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

5 Press or to start copying.

Canceling a Copy Job in Progress

You can cancel copying until the message showing the copy completion is displayed.

1 Press the <STOP> key on the operator

panel.

 By factory default, the documents are copied with the

following settings.

[Scan Size]: A4 [Paper Feed]: Auto

[Direction]: Portrait [Zoom]: 100%

[Density]: 0 [Document Type]:

Tex t & P h ot o

 For details on how to configure each copy setting, refer to

"Configuring Copy Settings" P. 75.

 For details on how to load your documents in the ADF or on

the document glass, refer to "Loading Documents" P. 72.

- 74 -

Configuring Copy Settings

Reference

OLOR

 Configuring Copy Settings

You can change the copy settings to alter the output to suit your needs. Each setting can be configured from the [Change Settings] menu on the copy standby screen.

Perform the following procedures at step 3 of "Starting a Copy Job" P. 74 described above.

 The changes made in the [Change Settings] menu on the copy standby screen are temporary. You can change the default

settings by configuring [Admin Setup] from the <SETTING> key. For details, refer to the User's Manual Advanced.

Copying

Changing the Scan Size (Scan Size)

You can select the appropriate size of the document to be scanned.

1 Press the to enter the [Change

Settings] menu.

2 Make sure that [Scan Size] is selected

and then press .

3 Press the to select a scan size and

then press .

Settable Values:

A4* A5 A6 B5 Letter Legal 13 Legal 13.5 Legal 14 Executive

*indicates the factory default.

4 Press the until the start screen is

displayed.

Changing the Paper Tray (Paper Feed)

4 Press the until the start screen is

displayed.

Memo

 [Tray 2] is displayed only when the optional second tray

unit is installed.

 When set to [Auto], the MP tray is not selected in the

default setting. To use the MP tray, press the <SETTING> key and select [Paper Setup] > [Select Tray] > [Copy] > [MP tray], and then select [ON] or [ON (Prior)].

 When set to [Auto], the paper tray that holds paper other

than A4, B5, A5, A6, letter, legal 13/13.5/14, or executive is not selected. To use a different paper size, select the desired paper tray in the [Paper Feed Tray] setting.

 Copying Using the MP Tray

If you have selected [MP Tray], you can copy your documents onto the paper loaded on the MP tray.

1 Place your document with text face up in

the ADF or face down on the document glass.

2 Load the paper on the MP tray.

3 Press or .

ONO

You can select the size of the document to be copied.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Paper Feed] and

then press .

3 Press the to select a tray and then

press .

Settable Values:

Auto* Tray 1 Tray 2 MP Tray

*indicates the factory default.

4 When the pop-up message is displayed,

 For details on how to load the paper on the MP tray, refer

-75-

press the or to select [Start] and then press .

Reference

to "Loading Paper on the MP Tray" P. 68.

Configuring Copy Settings

Reference

Note

Changing Image Orientation of Document (Direction)

You can select [Portrait] or [Landscape] for the document's orientation. Specify an appropriate orientation to get the copy result you want.

 For details on how to load documents in each orientation,

refer to "Loading Documents" P. 72.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Direction] and

then press .

3 Press the to select the orientation of a

document and then press .

Settable Values:

Portrait* Landscape

*indicates the factory default.

4 Press the until the start screen is

displayed.

Making Enlarged or Reduced Copies (Zoom)

4 Press the until the start screen is

displayed.

Memo

 Setting the [Paper Tray] to [Automatic] will

automatically set [Enlarge/Reduce] to [100%]. When selecting another scaling factor, initially set [Paper Tray], and then set [Enlarge/Reduce].

Selecting a Preset Zoom Ratio

Press the to enter the [Change

Settings] menu.

2 Press the to select [Zoom] and then

press .

3 Press the to select the desired value

and then press .

Values :

100%* A4 - > A5(70%) Leg14->Let(78%) Leg13.5->Let(81%) Leg13->Let(84%) A4->B5(86%) A4->Let(94%) Let->A4(97%) Fit to page(98%) B5->A4(115%) A5->A4(141%)

Memo

 By selecting [Fit to page(98%)], if the sizes of the

document and the paper are the same, the document is reduced to fit onto the paper.

*indicates the factory default.

You can make enlarged or reduced copies by setting [Zoom]. You can set the zoom ratio in the following three ways:

 Using [Auto]

 Selecting a preset zoom ratio

 Setting the zoom ratio using the ten-key pad

Using [Auto]

By selecting [Auto], the zoom ratio is automatically determined according to the selected scan size and paper tray.

 You can use [Auto] only when copying on A4, A5, A6, B5

letter, legal 13/13.5/14, and executive paper.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Zoom] and then

press .

4 Press the until the start screen is

displayed.

Note

 When [Paper Feed] is set to [Auto], some values cannot

be selected. The selectable values differ according to the selected scan size.

 With some ratios, parts of the document's image may be

missing or margins may appear on the copied outputs.

Memo

 When [Paper Feed] is set to [Auto], the paper tray is

automatically selected according to the selected zoom ratio. If you want to use a specific paper tray, reconfigure the [Paper Feed] setting.

 A paper tray that holds paper other than A4, B5, A5, A6,

letter, legal 13/13.5/14, or executive is not selected even if [Paper Feed] is set to [Auto]. To select the desired paper tray, reconfigure the [Paper Feed] setting.

Setting the Zoom Ratio Using the ten-key pad

1 Press the to enter the [Change

Settings] menu.

3 Press the to select [Auto] and then

press .

- 76 -

2 Press the to select [Zoom] and then

press .

3 Press the to select [Zoom

(25~400%)] and then press .

Configuring Copy Settings

Memo

Reference

ONO

OLOR

4 Enter the zoom ratio from 25 to 400%

using the ten-key pad and then press

- You can set the ratio in 1% increments.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

5 Press the until the start screen is

displayed.

Enabling Continuous Scan Mode (Continuous Scan)

If you want to copy multiple sets of documents as a single copy job, enable the continuous scan mode. It is useful when using [Sort], [N-in-1], or [Duplex Copy] functions.

 Continuous Read Mode is also available for faxes, internet

faxes, as well as for scan functions. You can configure faxes from [Applied Settings], and internet faxes and scans from [Reading Settings].

 For details on the [DuplexCopy] functions, refer to

"Making Duplex Copies (Duplex Copy)".

 For details on the [Sort] and [N-in-1] functions, refer to

the User's Manual Advanced.

5 When the [Please set next document]

screen is displayed, place the next document in the ADF or on the document glass.

Copying

Note

 When changing the place to load the next document,

be sure to remove the document from the place you used first.

6 Press the to select [Start Scan] and

then press .

7 When all sets of the documents are

scanned, press the Complate] and then press .

Memo

 When making N-in-1 and/or duplex copies using the

document glass, the [Please set next document] screen is displayed after scanning the documents even if [Continue Scan] is set to [OFF].

 For fax, internet fax and scan functions, please follow

procedures 5-7 after the first page of the document has started to be read.

to select [Scan

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Continue Scan]

and then press .

3 Press the to select [ON] and then

press .

4 Press the until the start screen is

displayed.

 Copying With Continuous Scan

Mode

With the continuous scan mode, you can copy your documents from the ADF or document glass, or both of them.

1 Place the first document with text face

up in the ADF or face down on the document glass.

2 Configure the copy settings if necessary.

Change other copy settings as required.

3 Enter the number of copies with the ten-

key pad.

Making Duplex Copies (Duplex Copy)

You can copy 1-sided (simplex) and 2-sided (duplex) documents on to one side (simplex) or both sides (duplex) of a sheet of paper. You can also select the binding position from either longedge or short-edge binding.

Specify the appropriate orientation of the document in [Direction] beforehand to get the copy result you want.

Note

 Use standard size plain paper for duplex copies. Using

non-standard paper may cause a paper jam in the duplex unit of your machine.

Reference

 For details on the available paper for your machine, refer

to "Loading Paper" P. 66.

 For details on how to configure the [Direction] setting,

refer to "Changing Image Orientation of Document (Direction)" P. 76.

 Long-Edge Binding

Copies your document to be bound along the long edge of the paper.

4 Press or to start scanning

the first document.

- 77 -

Configuring Copy Settings

Reference

Note

Memo

 Short-Edge Binding

Copies your document to be bound along the short edge of the paper.

 To set margins for binding, refer to the User's Manual

Advanced.

Enabling Duplex Copies

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Duplex Copy]

and then press .

3 Press the to select the desired value

and then press .

4 Press the or to select the desired

density and then press .

Settable Density Values:

+3 +2 +1 0* -1 -2 -3

*indicates the factory default.

Memo

 [0] is the standard value. To darken the document

image, select [+1], [+2] or [+3] (most dense). Conversely, to lighten the document image, select  [-1], [-2] or [-3] (least dense).

5 Press the until the start screen is

displayed.

Changing Document Type (Document Type)

You can select the document type to make copies at the most suitable quality for your needs.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Image Settings]

and then press .

Settable Values for Printing Method:

OFF (Simplex)* Simplex document  Duplex LE Simplex document  Duplex SE

Duplex documentDuplex printing Duplex LESimplex printing Duplex SESimplex printing

*indicates the factory default.

4 Press the until the start screen is

displayed.

 You can copy "duplex to duplex" or "duplex to simplex"

copies only when scanning the documents from the ADF.

 When making duplex copies using the document glass, the

continuous scan mode is automatically enabled. Follow the on-screen instructions.

Adjusting Copy Density (Density)

You can adjust the copy density from 7 levels.

3 Press the to select [Document Type]

and then press .

4 Press the to select a document type

and then press .

Settable Types:

Text Text&Photo* Photo Photo (Glossy)

Memo

 [Text]: Set when copying a text document.

 [Text&Photo]: Set when copying a document having

texts and photos. Images are reproduced with a balance between texts and photos.

 [Photo]: Set when copying photos and graphic

documents. This reproduces grayscale for images in which it is important.

 [Photo (Glossy)]: Set when copying photo

documents printed on a glossy sliver halide photography or glossy inkjet paper. Images are reproduced by focusing on the gray level in consideration of the glossy.

*indicates the factory default.

5 Press the until the start screen is

displayed.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Image Settings]

and then press .

3 Check that [Density] is selected and

then press

Note

 When selecting [Text], the gray level may be reduced on

some document.

 When selecting [Photo], [Photo (Glossy)], fine texts or

lines may be blurred on some documents.

 When selecting [Photo(Glossy)], images may be bright.

- 78 -

Configuring Copy Settings

Note

Adjusting the Background Removal

You can turn off the background erasing for documents or adjust the copy density from 6 levels.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Image Settings]

and then press .

3 Check that [Background Removal] is

selected and then press

4 Press the or to select the desired

value and then press .

Settable Values:

OFF 1 2 3* 4 5 6

Memo

 [3] is the standard value. To darken the background

(base) for the document, select [4], [5] or [6]. Conversely, to lighten, select [2], [1] or [OFF] (not removal).

*indicates the factory default.

4 Press the or to select the desired

value and then press .

Settable Resolution:

Normal* Extra fine

*indicates the factory default.

Memo

 [Normal] is the standard value. By selecting [Extra

fine], the reproduction and gray level of fine lines or

texts can be improved.

5 Press the until the start screen is

displayed.

Note

 In the monochrome copy, the scan resolution is fixed to

[Extra fine].

Resetting Copy Settings

Auto Reset

All settings you configured for your copy job return to their default values if no operation is made for a set period of time. The auto reset time is set to 3 minutes as the factory default setting.

Copying

5 Press the until the start screen is

displayed.

 When darkening the setting of the background removal

fine lines, texts or light color may not be reproduced on some documents.

Changing Scan Resolution (Resolution For Color)

You can change the scan resolution of a document.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Image Settings]

and then press .

3 Check that [Resolution For Color] is

selected and then press

Reference

 You can change the auto reset time by configuring [Admin

Setup] from the <SETTING> key. For details, refer to the

User's Manual Advanced.

Using the <RESET/LOG OUT> key

By pressing the <RESET/LOG OUT> key, the settings you configured for your copy job return to their default values.

After copying, press the <RESET/LOG OUT> key to reset the default settings for the next user.

- 79 -

3. Faxing and Internet Faxing

Memo

Reference

Memo

This chapter explains basic settings and operations for faxing and internet faxing and operations on managing the phone book.

 Basic Procedure for Faxing

This section explains basic operations for transmitting faxes. You need to configure the initial settings before using the fax function.

 You can load only A4, letter, or legal size documents in the ADF, and A4 or letter size documents on the document glass.

 You cannot load mixed size documents for faxing.

 For details on initial settings for the fax function, refer to "Basic Settings for Faxing" P. 59.

6 Configure the advanced functions if

Sending a Fax

 The machine puts priority on the ADF when scanning

documents. Be sure not to place documents on the ADF when you use the document glass.

1 Press the <FAX> key on the operator

panel.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Make sure that [Fax] is selected and

press

to open the fax start screen.

necessary.

Reference

 "Configuring Fax Settings" P. 83

7 Press to start transmission.

When you want to scan multiple documents as a single fax job using the document glass, enable the continuous scan mode.

 For details on the continuous scan mode, refer to

Note

 You cannot use the button.

ONO

Reference

"Enabling Continuous Scan Mode (Continuous Scan)" P. 7 7 .

OLOR

4 Check that [Add Destination] is

selected on the start screen and then press

5 Specify a destination.

You can specify a destination from the ten-key pad, the speed dial list, the group list, the transmission histories, the reception histories, or the one-touch key pad.

Reference

 For details on each procedure, refer to "Specifying a

Destination" P. 81.

Memo

 By factory default, the documents are scanned with the

following settings.

[Scan Size] : A4 [Resolution] : Normal

[Density] : 0

Reference

 For details on how to load your documents in the ADF or on

the document glass, refer to "Loading Documents" P. 72.

 When you want to specify multiple destinations, refer to

the User's Manual Advanced.

- 80 -

Specifying a Destination

Memo

You can specify a destination in the following six ways:

 Using the ten-key pad

 Using a speed dial

 Using a group

 Using the transmission histories

 Using the reception histories

 Using the one-touch key pad

Perform the following procedures at step 5 of "Sending a Fax" P. 80 described above.

Direct Input

You can enter a destination fax number directly by using the ten-key pad. You can enter up to 40 digits.

1 Press the to select [Direct Input] and

then press .

2 Enter a destination fax number using the

ten-key pad on the operator panel.

3 Select [Enter] and then press .

Basic Procedure for Faxing

Enter "Pause" and "#" by pressing <#> on the ten-key pad. When you press <#>, you toggle between "P" and "#".

 Pause

Pauses two seconds when dialing. You can use multiple pauses.

"P" is inserted when entering.

 # (Hash symbol)

When the tone dial is set, "#" sends through a circuit. When inputting, enter "#".

Enter "Tone" and "*" by pressing <*> on the ten-key pad. When you press <*>, you toggle between "T" and "*".

 To ne

Switches to tone dialing if pulse dialing is set. "T" is inserted when entering.

 * (Asterisk)

When the tone dial is set, "*" sends through a circuit. When inputting, enter "*".

Reference

 For details on prefix numbers, refer to the User's Manual

Advanced.

Using Speed Dial List and Group List

Faxing and Internet Faxing

 You can use the ten-key pad to enter a destination also on

the screen that is displayed after pressing the <FAX> key. In this case, the fax start screen appears after entering a destination.

 Dialing Functions

You can use the following functions when entering a destination fax number. Select the function you want and then press on the fax number entry screen.

 -(Hyphen)

Inserts a hyphen to the entered fax number.

 PreFix

Inserts a prefix number registered in advance. "N" is inserted when entering.

 Flash



You can select a destination from numbers registered in the speed dial list or the group list. You must register them in advance.

Reference

 For details on how to register numbers to Speed Dial List

and Group List, refer to "Phone Book" P. 88.

1 Press the to select [Speed Dial List]

or [Group List] and then press .

2 Press the to select a destination or

group and then press .

The check box is selected. You can select multiple entries.

3 When you have selected all the

destinations, press the

Notifies you when an internal exchange switches over to a public line. When inputting, enter "F".

- 81 -

4 Check that [Complete] is selected and

then press

Basic Procedure for Faxing

Memo

Using Transmission and Reception History

You can select a destination from the 50 most recent transmissions or receptions.

1 Press the to select [Tx History] or

[Rx History] and then press .

2 Press the to select an entry and then

press .

The check box is selected. You can select multiple entries.

3 When you have selected all the

destinations, press the

4 Check that [Complete] is selected and

then press

Deleting Specified Destinations

1 Select the specified destination on the

fax start screen by pressing and then press .

2 Press the to select a destination you

want to delete and then press .

The check box is selected. You can select multiple entries.

3 When you have selected all the

destinations to be deleted, press

4 Make sure that [Delete The Address] is

selected and then press

- If all recipients have been deleted, you will be taken back automatically to the start screen.

Using One-Touch Key Pad

The one-touch key pad can hold fax numbers registered in Speed Dial List.

The speed dials no.1 to 16 are automatically registered to the one-touch key pad.

1 Press the desired one-touch key on the

start screen.

Press the <SHIFT> key to select the speed dials no.9 to 16 assigned to the one-touch key pad.

- If not all recipients have been deleted, press to go back to the start screen.

 You can use the one-touch key pad also on the screen that

is displayed after pressing the <FAX> key. In this case, the fax standby screen appears after pressing a one-touch key so that you can configure other advanced settings for fax functions.

- 82 -

Configuring Fax Settings

 Configuring Fax Settings

You can configure the fax settings to alter the output to suit your needs. Each setting can be configured from the [Fax Functions] menu on the fax start screen.

Perform the following procedures at step 6 of "Sending a Fax" P. 80 described above.

Changing Scan Size (Scan Size)

You can select the appropriate scan size for your document.

1 Press the to select [Fax Functions]

on the fax start screen and then press

2 Make sure that [Scan Size] is selected

and then press

3 Press the to select a size and then

press .

Settable Size Values:

A4* Letter Legal 13 Legal 13.5 Legal 14

*indicates the factory default.

Press the until the fax standby screen appears.

Changing Resolution (Resolution)

Adjusting Density (Density)

You can adjust the scan density from 7 levels.

Press

to select [

fax standby screen and then press .

2 Press the to select [Density] and

then press .

Press the then press .

Values :

+3 +2 +1 0* -1 -2 -3

Memo

 [0] is the standard value. To darken the document

image, select [+1], [+2] or [+3] (most dense). Conversely, to lighten the document image, select  [- 1], [-2] or [-3] (least dense).

Press the until the fax standby screen appears.

or to select a density and

Fax Functions

*indicates the factory default.

] on the

Faxing and Internet Faxing

You can select an appropriate resolution to scan your fax document to get optimum image quality.

1 Press the to select [Fax Functions]

on the fax standby screen and then  press .

2 Press the to select [Resolution] and

then press .

3 Press the to select a resolution and

then press .

Settable Resolution:

Normal* Fine Extra-Fine Photo

*indicates the factory default.

Memo

 [Extra-Fine] may be unavailable depending on the

recipient machine.

 In the [Fine], [Extra-Fine], or [Photo] mode,

scanning takes longer.

Press the until the fax standby screen appears.

Printing the Sender Name

You can set the machine to print a sender name on faxes you send. By default, the name you specified in [Sender ID] is printed.

Reference

 For details on [Sender ID], refer to "Specifying Sender

Information" P. 61.

1 Press the to select [Fax Functions]

on the fax standby screen and then  press .

2 Press the to select [TTI] and then

press .

3 Press the to select [ON] and then

press .

Press the appears.

Reference

 For details on how to register a sender name and change

the sender name to be used, refer to the Use's Manual Advanced.

until the fax start screen

- 83 -

Checking and Canceling Fax Transmission

Note

Memo

 Checking and Canceling Fax Transmission

This section explains how to check or cancel fax jobs.

Canceling Fax Transmission

You can cancel a job that is being transmitted as long as the message indicating the job has been completed has not appeared.

1 Press the <STOP> key on the operator

panel.

Canceling a Reserved Job

You can cancel reserved jobs.

1 Press the <FAX> key on the operator

panel.

2 Make sure that [Fax] is selected and

then press to open the fax start screen.

3 Press the to select [Fax Job View/

Cancel] and then press .

2 Make sure that [Fax] is selected and

then press to the fax start screen.

3 Press the to select [Fax History] and

then press .

4 Press the to select [Tx History] or

[Rx History] and then press .

5 Press the to select the history you

want to check and then press .

6 Check the history contents and then

press .

Note

 The received message history displayed on the panel is

only for messages received with F code polling.

4 Press the to select the job you want to

cancel and then press .

5 Check the job contents and then press

the .

6 Press the to select [Delete Reserved

Tx] and then press .

7 Press the or select [Yes] and then

press .

 When you select a broadcast job, the job itself is cancelled.

 The job that is being transmitted is displayed at the top of

the list.

Checking Transmission and Reception History

You can check transmission and reception history and results.

 If a fax is being transmitted, you can check the

transmission on the [Fax Job View/Cancel] screen.

1 Press the <FAX> key on the operator

panel.

-84-

Machine Behavior in Fax Reception

 Machine Behavior in Fax Reception

This section explains how to set the reception mode and how your machine behaves when receiving and printing faxes.

Specifying Reception Mode

Depending on your environment of the machine, an optimal reception mode is different. Check with the following description.

 Fax Ready Mode

This mode is recommended when you use the machine as a fax machine.

 Tel/Fax Ready Mode

This mode is recommended when you connect an external phone to the machine.

 Ans/Fax Ready Mode

This mode is recommended when you connect an external answering machine to the machine.

 Tel Ready Mode

This mode is recommended when you mostly use an external phone connected to the machine.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup]

and press .

Reception Behavior

The machine behavior differs depending on the specified reception mode.

Your machine is set by factory default to [Fax Ready Mode] so that it automatically receives faxes. If you have changed the fax reception mode, see the following descriptions for the machine behavior.

When the machine is receiving faxes, the <DATA IN MEMORY> indicator is lit. The sender information is displayed on the display screen. Even if the reception is finished, the indicator remains lit while the data is stored in memory.

Memo

 If the memory overflows while the machine is receiving

data, the reception is cancelled. If this happens, ask the sender to resend the fax.

Faxing and Internet Faxing

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Enter] and press .

5 Press the to select [User Install] and

press .

6 Press the to select [Reception Mode]

and press .

7 Press the to specify the reception

mode and press .

Settable Reception Mode:

Fax Ready Mode* Tel/Fax Ready Mode Ans/Fax Ready Mode Tel Ready Mode

*indicates the factory default.

8 Press the until the fax start screen

appears.

When Receiving Calls and Faxes (Tel/Fax Ready Mode)

When the machine is set to [Tel/Fax Ready Mode], you can receive calls and faxes. You

must connect an external telephone in advance to receive calls.

Reference

 For details on how to connect an external telephone, refer

to "Connecting a Telephone Line" P. 59.

 Receiving Faxes

The machine automatically starts fax reception.

 Receiving Calls

The telephone starts ringing when it receives calls.

1 Pick up the handset when the machine

rings.

You can talk with someone on it.

- 85 -

Machine Behavior in Fax Reception

Memo

Reference

ONO

2 If you want to receive a fax, 

press .

If you keep picking up the handset, you can talk to the sender after receiving faxes.

Printing Received Faxes

The machine automatically prints out the received fax. You can specify the paper tray to use.

 If you often receive calls, it is recommended that you

activate [Tel Priority Mode]. For more detailed information on [Tel Priority Mode], please refer to User's Manual Advanced.

 If connecting to a telephone unit that is far away, you can

receive faxes by dialing the remote switchover number. Please dial the remote switchover number within three seconds. For more details on the remote switch over number, please refer to User's Manual Advanced.

When Connecting An Answering Machine (Ans/Fax Ready Mode)

When the machine is set to [Ans/Fax Ready Mode], you can use an answering machine and

receive faxes automatically. Be sure to connect an external answering machine in advance.

 Depending on the answering machine and the sender

machine, [Ans/Fax Ready Mode] may not operate correctly.

 For details on how to connect an answering machine, refer

to "Connecting a Telephone Line" P. 59.

Note

 Do not pull out the paper trays when the machine is

printing.

Memo

 Use only standard or recycled paper.

 Available paper sizes are A4, letter, or legal.

Reference

 Images larger than the specified paper are reduced,

discarded, or printed onto multiple sheets of paper depending on the reception print settings. For details, refer to the User's Manual Advanced.

Selecting the Tray to Use

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Paper Setup] and

then press .

 Receiving Faxes

The answering machine rings, the reply message starts, and the machine automatically starts fax reception.

 Receiving Calls

The answering machine rings, the reply message starts, and then it starts recording a message.

When Often Using Telephone (Tel Ready Mode)

[Tel Ready Mode] is recommended if you often use the external telephone connected to the machine.

 Receiving Calls

The telephone starts ringing when it receives calls.

 Receiving Faxes

The telephone starts ringing when it receives a signal.

1 Pick up the handset when the machine

rings.

2 Press .

To restart a conversation after receiving a fax, just pick up the receiver. After the fax has been received, you can talk on the phone.

ONO

3 Press the to select [Select Tray] and

then press .

4 Make sure that [Fax] is selected and

then press

5 Press the to select a paper tray and

then press .

6 Press the to select a value and then

press .

- When you select [ON (Prior)] for a paper tray, the tray is used in priority to other trays containing the same size paper.

- The MP tray is set to [OFF] by factory default.

Settable Values:

ON* OFF ON (Prior)

*indicates the factory default.

7 Press the until the fax start screen

appears.

- 86 -

When Unable to Print Received

Reference

Faxes

When the machine cannot print received faxes due to a lack of paper or paper jams, it stores the received fax data temporarily in memory. When the problem is resolved, it starts printing automatically.

 For details on how to load paper, refer to "Loading Paper"

P. 6 6 .

 For details on how to clear paper jams, refer to "Paper

Jams" P. 121.

 To check the reception history, refer to "Checking

Transmission and Reception History" P. 84.

Machine Behavior in Fax Reception

Faxing and Internet Faxing

- 87 -

Phone Book

Reference

 Phone Book

This section explains how to register fax numbers in the phone book, and how to edit or delete registered numbers. In the phone book, you can set frequently used numbers to speed dial and also create groups of numbers to which you can broadcast faxes.

8 Enter a phone number.

Speed Dial

You can register up to 100 favorite destinations to speed dial.

Registering and Editing

 For details on how to enter text, refer to "Entering Text

Using the Operator Panel" P. 27.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Phone Book] and

then press .

Enter a phone number up to 40 digits.

9 Select [Enter] and then press .

10 If necessary, specify a group number.

a) Press the to select [Group No] and

then press the .

b) Press the to select a group number 

(1 to 20).

The check box is selected. You can select multiple entries.

c) When you have selected all the groups,

press the .

d) Make sure that [

Completed]

11 Press .

Group Selection

is selected and then press .

3 Make sure that [Speed Dial] is selected

and then press

4 Press the to select a speed dial

number and then press .

You cannot select a speed dial which is specified as a reserved fax job or for the auto deliver function.

5 Make sure that [Register] is selected

and then press

When editing a registered speed dial number, select [Edit].

6 If necessary, specify an entry name.

a) Make sure that [Name] is selected and

then press the .

b) Enter a name.

Enter a name up to 24 characters.

c) Select [Enter] and then press .

Memo

 Numbers registered to groups from the [Speed Dial]

function are synchronized with the numbers that are registered to groups using the [Group No] function.

Registering From History

You can register phone numbers as speed dial numbers from fax transmission and reception histories.

1 Press the <FAX> key on the operator

panel.

2 Make sure that [Fax] is selected and then

press

to open the fax start screen.

3 Press the to select [Fax History] and

then press .

4 Press the to select [Tx History] or

[Rx History] and then press .

5 Press the to select an entry and then

press .

6 Check the entry contents and then press

the

7 Press the to se l e c t [Fax Number] and

then press .

- 88 -

7 Make sure that [Register To Speed

Dial] is selected and then press

Phone Book

Note

Reference

8 Repeat steps 4 to 11 in "Registering and

Editing" P. 88.

The fax number is automatically entered. You do not have to enter it manually.

Deleting

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Phone Book] and

then press .

3 Make sure that [Speed Dial] is selected

and then press

4 Press the to select an entry number

and then press .

5 Press the to select [Delete] and then

press .

6 Press the or to select [Yes] and

then press .

4 Press the to select a group number

and then press .

5 Make sure that [Register] is selected

and then press

When editing registered group numbers, select [Edit].

6 Make sure that [Name] is selected and

then press

7 Enter a name.

Enter a name up to 16 characters.

8 Select [Enter] and then press .

9 Press the to select [Speed Dial] and

then press the .

10 Press the to select a speed dial

number (1 to 100) and then press .

The check box is selected. You can select multiple entries.

11 When you have selected all the numbers,

press the

Faxing and Internet Faxing

 You cannot delete an entry which is specified as a reserved

fax job or for the auto deliver function.

Group Dial (Group Number)

You can create up to 20 groups and register the entire group as a speed dial number.

Registering and Editing

 For details on how to enter text, refer to "Entering Text

Using the Operator Panel" P. 27.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Phone Book] and

then press .

12 Make sure that [Complete] is selected

and then press

13 Press .

Memo

 Numbers registered to groups from the [Speed Dial]

function are synchronized with the numbers that are registered to groups using the [Group No.] function.

Deleting

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Phone Book] and

then press .

3 Press the to select [Group No] and

then press .

- 89 -

3 Press the to select [Group No] and

then press .

4 Press the to select a group number

and then press .

Phone Book

Memo

5 Press the to select [Delete] and then

press .

6 Press the or to select [Yes] and

then press .

 You cannot delete an entry which is specified as a reserved

fax job or for the auto deliver function.

One-Touch Key Pad

The speed dials no.1 to 16 are automatically registered to the one-touch key pad.

- 90 -

Basic Procedure for Internet Faxing

Memo

Reference

Memo

 Basic Procedure for Internet Faxing

This section explains basic operations for transmitting internet faxes.

The internet fax function allows you to transmit fax data as a file attached to an e-mail. A document is scanned and converted to a TIFF file. The data is transmitted immediately after scanning without being saved in memory. You can specify only e-mail addresses for the destination.

 You can load only A4, letter, or legal size documents in the ADF, A4 or letter size documents on the document glass. You cannot

load mixed size documents for internet faxing.

 Depending on the recipient's machine, the document data sent by the internet fax function may not be printed correctly.

 The detailed settings on the internet fax function are the same as in the scan to e-mail function. For details, refer to the User's

Manual Advanced.

 Before using the internet fax function, you need to configure the server settings. For details, refer to "Setting Up Scan To E-mail

and Internet Fax" P. 46.

6 Make sure that [To] is selected and then

Sending an Internet Fax

1 Press the <FAX> key on the operator

panel.

press

Press to select [Cc] or [Bcc] if necessary.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Press the to select [Internet Fax]

and then press .

4 Configure the internet fax settings if

necessary.

Reference

 For details on the internet fax settings, refer to the

User's Manual Advanced.

5 Make sure that [Add Destination] is

selected and then press

7 Specify a destination.

- You can set the recipient by directly entering them or by using the address book, group list, sending history, LDAP search or one-touch key.

Reference

 Refer to "Specifying a Destination" P. 92.

8 Press to start transmission.

If you want to scan multiple documents with the document glass, enable the continuous scan mode.

 "Enabling Continuous Scan Mode (Continuous Scan)"

Reference

P. 7 7

ONO

Faxing and Internet Faxing

 Here you can add addressees by using one-touch keys. You

can add addresses with [To]. Thereafter, you can add multiple addresses using the one-touch keys.

Reference

 For details on how to load your documents in the ADF or on

the document glass, refer to "Loading Documents" P. 72.

- 91 -

Basic Procedure for Internet Faxing

Reference

Specifying a Destination

You can specify a destination in the following five ways:

 Using the address book

 Using a group

 Using the transmission histories

 Direct input

 Using LDAP search

Perform one of the following procedures at step 7 of

"Sending an Internet Fax" P. 91 described

above.

Using the Address Book and Group List

You can select a destination from the address book or groups. You need to register them in advance.

 For details on how to add e-mail addresses to the address

book and groups, refer to "Registering Address Book" P. 105.

1 Press the to select [Address Book] or

[Group list] and then press .

2 Press the to select the destination or

group you want and then press .

The check box is selected. You can select multiple entries.

Using the Transmission History

You can select a destination from transmission histories.

Note

 The sending history only shows those recipients which had

their addresses directly entered.

1 Press the to select [Tx History] and

then press .

2 Press the to select the entry you want

and then press .

The check box is selected. You can select multiple entries.

3 When you have selected all the

destinations, press the

4 Make sure that [Complete] is selected

and then press

5 Press the to return to the internet fax

start screen.

Direct Input

3 When you have selected all the

destinations, press the

4 Make sure that [Complete] is selected

and then press

5 Press the to return to the internet fax

start screen.

You can enter a destination directly.

Reference

 For details on how to enter text, refer to "Entering Text

Using the Operator Panel" P. 27.

1 Press the to select [Direct Input] and

then press .

2 Enter an e-mail address.

An e-mail address up to 80 characters.

3 Select [Enter] and then press .

4 Press the to return to the internet fax

start screen.

- 92 -

Basic Procedure for Internet Faxing

Reference

Using LDAP Search

You can search for a destination that is on the LDAP server.

You can select either [Simple Search] or [Advanced Search] for the method of searching.

[Simple Search] only searches for a single keyword as a username. Also, with Simple Search you can only search for character strings included in usernames. You cannot search for character strings in e-mail addresses.

When you select [Advanced Search], you can search for a user name or e-mail address. You can also select search conditions to retrieve only results that contain all the specified keywords.

 For details on the LDAP server settings, refer to the User's

Manual Advanced.

 For Simple Search

1 Press the to select [LDAP] and then

press .

2 Check that [Simple Search] is selected

and press

3 Enter a keyword to search for a user

name in the LDAP server.

4 Select [Enter] and then press to start

searching.

3 Check that [Search Method] is selected

and press

Select either [OR] or [

AND

] and press .

5 Press , select [User name], and then

press .

6 Enter the keyword to search for.

7 Select [Enter] and then press .

8 Press , select [E-mail Address], and

then press .

9 Enter the keyword to search for.

10 Select [Enter] and then press .

11 Press to start searching.

12 When the search results appear, press

the and then press .

The check box is selected. You can select multiple addresses.

to select the destination you want

13 When you have selected all the

destinations, press the

14 Make sure that [Complete] is selected

and then press

15 Press the to return to the internet fax

start screen.

Checking, Deleting, and Changing Destinations

Faxing and Internet Faxing

5 When the search results appear, press

the and then press .

The check box is selected. You can select multiple addresses.

to select the destination you want

6 When you have selected all the

destinations, press the

7 Make sure that [Complete] is selected

and then press

8 Press the to return to the internet fax

start screen.

 For Advanced Search

1 Press the to select [LDAP] and then

press .

2 Press the to select [Advanced

Search] and then press .

Checking a Destination

1 Press the on the start screen to select

the specified destination and then  press .

2 Press the to select the destination

type you want to check and then  press .

The destination type includes To, Cc, and Bcc.

3 When you have checked the destination,

press the

- 93 -

Basic Procedure for Internet Faxing

4 Make sure that [Close the list] is

selected and then press

Deleting a Destination

1 Press the on the start screen to select

the specified destination and then press

2 Press the to select the destination

type in which the destination you want to delete is included and then press

The destination type includes To, Cc, and Bcc.

3 Press the to select the destination you

want to change and then press .

The check box is selected. You can select multiple addresses.

4 When you have selected all the

destinations to be changed, press the

5 M ake sure that [Edit Destination Type]

is selected and then press

6 Press the to select the destination

type you want from [To], [Cc], or [Bcc] and then press

Canceling Transmission

While the "Scanning" screen is displayed, you can cancel the job

1 Press the <STOP> key on the operator

panel to cancel transmission.

3 Press the to select the destination you

want to delete and then press .

The check box is selected. You can select multiple addresses.

4 When you have selected all the

destinations to be deleted, press the

5 Press the select [Delete The

Address] and then press .

Changing the Destination Type

1 Press the on the start screen to select

the specified destination and then press

Receiving Internet Faxes

The machine automatically prints the internet faxes it receives. If the document is larger than A4 size, the machine automatically reduces it to the size of the paper in the specified paper tray.

Reference

 If you want to forward an internet fax, you can use the

auto delivery function. For details, refer to the User's Manual Advanced.

 In order to receive internet faxes, it is necessary to

configure e-mail receiving settings beforehand. For details, please refer to the User's Manual Advanced.

2 Press the to select the destination

type in which the destination you want to change is included and then press

The destination type includes To, Cc, and Bcc.

- 94 -

4. Scanning

Memo

Reference

Note

Memo

This chapter explains the basic operation and settings for your machine's scanning functions.



Installing Scanner Drivers (TWAIN/WIA Driver)

This section explains the procedure to install the scanner driver. Before using scan function, install the scanner driver. You can install TWAIN driver and WIA (Windows only) driver at the same time.

If you want to use the network scan function, follow the installation procedure below and register the information of your computer and then install the scanner driver.

 When using the network scan function in Windows, please install the ActKey utility.

 Before installing the scanner driver manual, do the network settings.For details on how to do network settings, refer to

"Network Connection" P. 31.

 When using a scanner with a network connection in Windows, if the equipment IP address is changed, please change the

settings in Network Configuration. For Mac OS X, please change settings in network scanner setting tools. For details, refer to User's Manual Advanced.

5 Select [Custom Installation

Installation Procedure

 When using the network scan function in Windows, please

install the Network Configuration. For Mac OS X, the network scanner setting tools will be installed automatically.

(Scanner)] under [Driver Installation].

If the scanner driver has been installed, the setup maintenance program of the scanner driver is displayed. Check the checkbox of [Add] and then click [Next] to proceed to the step 8.

For Windows

1 Ensure that your machine and the

computer are turned on and connected, and then insert the "Software CD-ROM" into the computer.

2 Click [Run setup.exe] after [Auto

Play] is displayed.

If the [User Account Control] dialog box appears, click [Yes].

Scanning

3 Select the model of your machine, and

then click [Next].

4 Read the license agreement and then

click [I Agree].

6 Click [Next].

- 95 -

Installing Scanner Drivers (TWAIN/WIA Driver)

7 Check the checkbox of [Network

scanner] and click [Next].

8 Select [IP Address] or [Search MFP]

check box to enter the address of the machine and then click [Next].

If you want to set the [IP Address], follow procedure 10.

11 Enter the host name, IP address and port

number and then click [Configure].

12 Click [Next].

9 If [Search MFP] is selected, select the

machine and click [Next].

10 Set the scanner driver name and click

[Next].

13 Click [Next].

14 Click [Finish].

For Mac OS X

- 96 -

1 Ensure that your machine and the

computer are turned on and connected, and then insert the "Software CD-ROM" into the computer.

2 Double-click [OKI] on the desk top.

3 Double-click [Drivers] > [Scanner

(TWAIN)] > [MC351_MC361_MC561 TWAIN].

Installing Scanner Drivers (TWAIN/WIA Driver)

4 Click [Continue].

5 Click [Continue].

6 Read the information displayed and then

click [Continue].

8 Click [Agree].

9 Click [Install].

If necessary, click [Change Install

Location

driver.

] to specify the location to install the

10 Enter the administrator's name and

password and then click [OK].

Scanning

7 Read the license agreement and then

click [Continue].

11 Click [Close].

- 97 -

Scanning Methods

Reference

Memo

OLOR

 Scanning Methods

This section explains the basic operation of the scan function. In scan mode, you can use five scan functions, scan to e-mail, scan to USB memory, scan to network computer, scan to local computer and PC scan. You can select these functions after pressing <SCAN> key.

 The scan function supports the Continuous Scan mode. For details on the [Continue Scan] functions, refer to

"Enabling Continuous Scan Mode (Continuous Scan)" P. 77.

Scan to E-mail

You can scan a document and attach it to an  e-mail.

1 Press the <SCAN> key on the operator

panel.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Make sure [E-mail] is selected and then

press

 Here you can add addressees by using one-touch keys.

You can add addresses with [To]. Thereafter, you can add multiple addresses using the one-touch keys.

4 Make sure [Add Destination] is

selected and then press

5 Make sure [To] is selected and then

press

Press the to select [Cc] or [Bcc] and then press

6 Specify a destination.

You can specify a destination by direct input or from the address book, groups, e-mail histories, LDAP or one-touch key.

7 Press or .

ONO

Specifying a Destination

You can specify a destination in the following six ways:

 Using the address book  Using a group list  Using the e-mail history  Direct input  Using LDAP search

 Using the one-touch key pad

Perform any of the following operations at the step 6 of

"Scan to E-mail" stated above.

 Using the Address Book or Group

List

You can select a destination from the address book or group list. Be sure to register them in advance.

Reference

 For how to register destinations in the address book or

group list, refer to "Registering Address Book" P. 105.

1 Press the to select [Address book]

or [Group list] and then press .

2 Press the to select the destination or

group you want and then press .

The check box is selected. You can select multiple entries.

3 When you have selected all the

destinations, press the

4 Make sure that [Complete] is selected

and then press

5 Press the to return to start screen.

 Using E-mail History

You can select a destination from transmission histories.

1 Press the to select [Tx History] and

then press .

2 Press the to select a destination and

then press .

The check box is selected. You can select multiple entries.

- 98 -

Scanning Methods

Reference

3 When you have selected all the

destinations, press the .

Make sure that [ and then press

Complete

] is selected

5 Press the to return to start screen.

 Direct Input

You can enter a destination directly using the onscreen keyboard.

1 Press the to select [Direct Input] and

then press .

2 Enter a destination e-mail address up to

80 characters.

 For how to enter texts, refer to "Entering Text Using the

Operator Panel" P. 27.

3 Select [Enter] and then press .

4 Press the to return to start screen.

 Using LDAP Search

You can search for a destination from the list on the LDAP server.

You can select either [ [

Advanced Search

Simple Search

] or

] for the method of searching.

When you select [Advanced Search], you can search for a user name or e-mail address. You can also select search conditions to retrieve only results that contain all the specified keywords.

 For the LDAP server setting, refer to User's Manual

Advanced.

For Simple Search

1 Press the to select [LDAP] and then

press .

2 Check that [Simple Search] is selected

and press .

6 When you have selected all the

destinations, press the .

7 Make sure that [Complete] is selected

and then press .

8 Press the to return to start screen.

For Advanced Search

1 Press the to select [LDAP] and then

press .

2 Press to select [Advanced Search]

and then press .

3 Check that [Simple Search] is selected

and press .

4 Select either [OR] or [AND] and

press .

5 Press , select [User Name], and then

press .

6 Enter the keyword to search for.

7 Select [Enter] and then press .

8 Press , select [E-mail Address], and

then press .

9 Enter the keyword to search for.

10 Select [Enter] and then press .

11 Press to start searching.

12 When the search results appear, press

the to select the destination you want and then press .

The check box is selected. You can select multiple addresses.

13 When you have selected all the

destinations, press the .

14 Make sure that [Complete] is selected

and then press .

Scanning

3 Enter a keyword to search for a user

name on the LDAP server.

4 Select [Enter] and then press to start

searching.

5 When the search results appear, press

the to select the destination you want and then press .

The check box is selected. You can select multiple entries.

15 Press the to return to start screen.

-99-

Scanning Methods

Reference

OLOR

Scan to USB Memory

You can save the scanned document in a USB memory.

 For the specifications of USB memory that you can use, please

refer to "Print From USB Memory Specifications" P. 177.

1 Press the <SCAN> key on the operator

panel.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Insert the USB memory into the USB

memory interface of the machine.

Scan to Network PC

You can send a scanned document to a server on the network. The document is scanned and converted to a PDF, JPEG, TIFF, or XPS file. The factory default setting is PDF.

Note

 Check that the machine is connected to the network.

 It is necessary to set up Scan To Network PC in advance.

Reference

 For the Scan To Network PC setup, please refer to "Setting

Up Scan To Network PC" P. 48.

1 Press the <SCAN> key on the operator

panel.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Press the to select [Network PC] and

then press .



Note

 Insert the USB memory into the USB port straight. If it

is not inserted with a correct angle, the USB port may be damaged.

4 Press the to select [USB Memory]

and then press .

5 Press the to scanning settings if

necessary.

6 Press or .

ONO

7 Remove the USB memory from the port

after the message is displayed indicating that it is OK to remove the USB memory.

4 Check that [Select Profile] is selected

and then press

5 Press the to select a profile and then

press .

6 Press or .

ONO

- 100 -

Oki MC361dn, MC561dn User's Manual Basic

Specifications and Main Features

Frequently Asked Questions

User Manual

 For Your Safety

Table of Contents

 Manual Composition

 About This Manual

1. Setup

 Overview of Machine

Contents of the Package

Available Options

Installation Requirements

Names of Components

Installing Your Machine

Unpacking Your Machine

Turning On and Off Your Machine

Installing Options

Installing a Second Tray Unit

Installing Additional RAM

Installing the 16-GB SD Memory Card (for MC561dn Only)

Operator Panel

Default Screen

Entering Text Using the Operator Panel

Connecting to a Computer

Network Connection

USB Connection

Configuring the Network Settings

Checking the Common Setup Information

Setting Up Scan To E-mail and Internet Fax

Setting Up Scan To Network PC

Managing Profiles

Basic Settings for Faxing

Connecting a Telephone Line

Setup of Date/Time

Specifying Sender Information

Settings for each dialing type

Loading Paper and Documents

Paper

Supported Paper Types

Unsupported Paper Types

Storing Paper

Loading Paper

Paper Output

Documents

Document Requirements

Scannable Area

Loading Documents

Printing Configuration

Printing Procedure

2. Copying

 Basic Operation

Starting a Copy Job

Canceling a Copy Job in Progress

Configuring Copy Settings

Changing the Scan Size (Scan Size)

Changing the Paper Tray (Paper Feed)

Changing Image Orientation of Document (Direction)

Making Enlarged or Reduced Copies (Zoom)

Enabling Continuous Scan Mode (Continuous Scan)

Making Duplex Copies (Duplex Copy)

Changing Document Type (Document Type)

Adjusting Copy Density (Density)

Adjusting the Background Removal

Resetting Copy Settings

Changing Scan Resolution (Resolution For Color)

3. Faxing and Internet Faxing

 Basic Procedure for Faxing

Sending a Fax

Specifying a Destination

Deleting Specified Destinations

Configuring Fax Settings

Changing Scan Size (Scan Size)

Changing Resolution (Resolution)

Adjusting Density (Density)

Printing the Sender Name

Checking and Canceling Fax Transmission

Canceling Fax Transmission

Canceling a Reserved Job

Checking Transmission and Reception History