OKI MC351, MC361, MC561 Configuration Guide

MC351/MC361/MC561

Configuration Guide

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from:

http://www.okiprintingsolutions.com

07110401 iss.

Oki is a registered trademark of Oki Electric Industry Company, Ltd.

Oki Printing Solutions is a trademark of Oki Data Corporation.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Computer.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

Preface > 2

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Notes, cautions and warnings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Purpose of this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Configuring the network settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Checking the common setup information . . . . . . . . . . . . . . . . . . . . . . . . .10

Setting up scan to e-mail and internet fax . . . . . . . . . . . . . . . . . . . . . . . .10

Checking the e-mail settings of the computer . . . . . . . . . . . . . . . . . . . .10

Setting the e-mail address for your machine. . . . . . . . . . . . . . . . . . . . .12

Configuring your machine for scan to e-mail and internet fax . . . . . . . . .13

Setting up scan to network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Checking the name of the computer . . . . . . . . . . . . . . . . . . . . . . . . . .14

Determining the names of the items required for scan to network PC . . .16

Configuring the computer for scan to network PC . . . . . . . . . . . . . . . . .16

Managing profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Creating a profile for scan to network PC . . . . . . . . . . . . . . . . . . . . . . .22

Deleting a network profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Managing the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Setting sender and reply to e-mail addresses (from/reply to) . . . . . . . . .24

Creating e-mail templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Adding an e-mail address entry to the address book . . . . . . . . . . . . . . .26

Deleting an e-mail address entry from the address book . . . . . . . . . . . .26

Modifying an e-mail address entry from the address book . . . . . . . . . . .27

Adding a group entry to the address book . . . . . . . . . . . . . . . . . . . . . .27

Deleting a group address entry from the address book . . . . . . . . . . . . .28

Modifying a group address entry from the address book. . . . . . . . . . . . .28

Configuring the fax settings (MC361 and MC561) . . . . . . . . . . . . . . . . .29

Basic setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Advanced set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Connecting to a PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Automatic redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Reception mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Adding a telephone handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Managing the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Adding a speed dial entry to the phone book . . . . . . . . . . . . . . . . . . . .33

Adding a group entry to the phone book . . . . . . . . . . . . . . . . . . . . . . .34

Deleting a speed dial entry from the phone book. . . . . . . . . . . . . . . . . .34

Deleting a group dial entry from the phone book. . . . . . . . . . . . . . . . . .34

Modifying a speed dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Modifying a group dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Registering an entry from reception or transmission history . . . . . . . . . .35

Contents > 3

User authentication and access control . . . . . . . . . . . . . . . . . . . . . . . . .36

PIN authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Registering a PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Enabling PIN authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Operation when PIN authentication is enabled . . . . . . . . . . . . . . . . . . .38

User name and password authentication . . . . . . . . . . . . . . . . . . . . . . . . .39

Registering a user name and password . . . . . . . . . . . . . . . . . . . . . . . .39

Enabling user name and password authentication . . . . . . . . . . . . . . . . .39

Operation when user name and password authentication is enabled . . . .39

Operation from the computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Advanced network settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Network setting items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

NetWare. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

EtherTalk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

NBT/NetBEUI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

E-mail send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

E-mail receive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

E-mail alert . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

SNMP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Printer trap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

IPP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Windows rally . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

IEEE802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Secure protocol server (Kerberos) . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Mail server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

IP filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

MAC address filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

SSL/TLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

IPSec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Time setup (SNTP settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Web printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Changing network settings from the web page . . . . . . . . . . . . . . . . . . . . .67

Encrypting Communication by SSL/TLS . . . . . . . . . . . . . . . . . . . . . . . .67

IPP printing (Windows only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Encrypting communication by IPSec . . . . . . . . . . . . . . . . . . . . . . . . . .71

Controlling access using IP address (IP filtering) . . . . . . . . . . . . . . . . . .74

Controlling access using MAC address (MAC address filtering) . . . . . . . .74

Error notification by e-mail (e-mail alert) . . . . . . . . . . . . . . . . . . . . . . .75

Using SNMPv3. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Using IPv6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Enabling IPv6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Checking IPv6 address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Using IEEE802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Configuring your machine for IEEE802.1X . . . . . . . . . . . . . . . . . . . . . .78

Connecting your machine to authentication switch . . . . . . . . . . . . . . . .79

Configuring LDAP server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Configuring secure protocols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Printing without printer driver (direct printing) . . . . . . . . . . . . . . . . . . . . .81

Printing PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Configuring server to print files attached to e-mails. . . . . . . . . . . . . . . .81

Changing settings on EtherTalk (Mac only). . . . . . . . . . . . . . . . . . . . . . . .82

Changing EtherTalk machine name . . . . . . . . . . . . . . . . . . . . . . . . . . .82

Changing EtherTalk zone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

Contents > 4

Other operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Initializing network settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Using DHCP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Configuring DHCP server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Configuring your machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Appendix A - menu system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Paper setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

Phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Network scan destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Store document settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

View information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Shutdown. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Easy setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Admin setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Contents > 5

OTES, CAUTIONS AND WARNINGS

NOTE A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

Notes, cautions and warnings > 6

BOUT THIS GUIDE

NOTE Images used in this manual may include optional features that your product does not have installed.

OCUMENTATION SUITE

This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the manuals DVD unless indicated otherwise:

> Installation Safety booklet: provides information for safe use of your product.

This is a paper document that is packaged with the product and should be read before setting up your machine.

> Set-up guide: describes how to unpack, connect and turn on your product.

This is a paper document that is packaged with the product.

> User’s Guide: helps you become familiar with your product and make the best use

of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve.

> Configuration Guide: provides machine, fax and network configuration

information.

> Printing Guide: helps you become familiar with the many features of the driver

software supplied with your product.

> Barcode Printing Guide: helps you become familiar with your product’s built in

barcode printing feature.

> Security Guide: helps you become familiar with your product’s security features. > Installation Guides: accompany consumable items and optional accessories to

describe how to install them.

These are paper documents that are packaged with the consumables and optional accessories.

> On-line Help: on-line information accessible from the printer driver and utility

software.

URPOSE OF THIS GUIDE

The purpose of this guide is to provide you with in-depth information on how configure the network, scan and fax for your machine.

About this guide > 7

ON-

LINE USAGE

This guide is intended to be read on screen using Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader.

There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference the display will instantly jump to the part of the manual containing the referenced material.

By using the button in Adobe Reader, you can navigate directly back to where you were before.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your screen, click on the topic of

interest to jump to the required topic. (If the bookmarks are not available, use the

“Contents” on page 3.)

> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are

not available, use the “Contents” on page 3.) Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the term.

RINTING PAGES

The whole manual, individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

2. Choose which pages you wish to print:

(a) All pages, (1), for the entire manual. (b) Current page, (2), for the page at which you are looking.

1 2 3

page numbers.

(d) Click OK.

About this guide > 8

ONFIGURING THE NETWORK SETTINGS

Functions such as Scan To E-mail, Scan To Network PC and Internet Fax enable you to send scanned data to a computer via the network connection. To use them, you need to set up your machine and the computer to which you want to send scanned data.

First check your computer settings and fill in the information in the Your Value column of

the “Setup Information Form,” on page 9. Then, configure your machine and the computer

using the information in Your Value.

NOTE Be sure to set up the network connection before continuing. Refer to the Setup Guide supplied with the machine.

Table 1: Setup Information Form

NO. ITEM EXAMPLE YOUR VALUE

Common Setup Information

A-1 Administrator password for your machine aaaaaa

A-2 IP address of your machine 192.168.0.2

Setup Information Required for Scan To Email and Internet Fax

B-1 Email address for your machine mc561@test.com

(Up to 80 characters)

B-2 SMTP server address smtp.test.com

B-3 POP3 server address pop3.test.com

B-4 Authentication method SMTP

B-5 SMTP user ID OKIMC561

B-6 SMTP password okimc561

B-7 POP user ID user

B-8 POP password okimc561

B-9 Name of the email destination User

B-10 Email address of the email destination user@test.com

Setup Information Required for Scan To Network PC

C-1 Name of the destination computer PC1

C-2 User name to log into the destination

computer

C-3 Password to log into the destination

computer

C-4 Profile name to register the settings Sales

mc561

(Up to 32 characters)

(Up to 16 characters)

C-5 Shared folder name on the destination

computer

C-6 File name of the scanned data ScanData

Configuring the network settings > 9

SalesDev

(Up to 64 characters)

HECKING THE COMMON SETUP INFORMATION

Check the common setup information for Scan To E- mai l , Sca n To N e t wor k PC a n d Int e rne t Fax, and fill in the corresponding column in the “Setup Information Form,” on page 9.

Administrator password

Enter the administrator password of your machine in the “Setup Information Form,” on

page 9.

NOTE The default administrator password is “aaaaaa”.

Passwords are case sensitive.

IP address of your machine

1. Press the SETTING key on the control panel.

2. Using the Down arrow key, scroll to View Information and press OK.

3. Using the Down arrow key, scroll to Network and press OK.

4. Note the IPv4 address in the “Setup Information Form,” on page 9.

ETTING UP SCAN TO E-MAIL AND INTERNET FAX

The Scan To E-mail and Internet Fax functions enable you to send scanned images as a file attachment in an e-mail to the specified e-mail address on the network. To use these functions, set up the e-mail setting for your machine.

HECKING THE E-MAIL SETTINGS OF THE COMPUTER

If a network administrator specifies the values such as a mail server account, password and email address for your machine, note them in the “Setup Information Form,” on page 9, otherwise follow the procedure below.

NOTE The procedure below uses Windows Live Mail on Windows 7. If you are using different email software, refer to the manual for the email software.

1. Click Start > Windows Live Mail.

2. From the drop-down menu, select Tools > Accounts. If the menu bar is not displayed, click the Menus icon and then select Show menu

bar.

3. Select the default mail account and then click Properties.

Configuring the network settings > 10

4. On the General tab, note the Name and E-mail address in the “Setup Information

Form,” on page 9.

B-9

B-10

5. Click the Server tab, and then note each of the settings as shown:

B-3

B-2

B-7

B-8

If My server requires authentication is selected, enter “SMTP”. If it is not selected, enter “POP”.

6. Select My server requires authentication and then click Settings.

7. Refer to the Outgoing Mail Server dialog box, and note the settings in the “Setup

Information Form,” on page 9.

B-5

B-6

If Use the same settings as my incoming mail server is selected, enter the same

values as above.

If Log on using is selected, note the Account name and Password.

Configuring the network settings > 11

ETTING THE E-MAIL ADDRESS FOR YOUR MACHINE

Enter an e-mail address to be used by your machine in the “Setup Information Form,” on

page 9.

> If the e-mail address for your machine is specified by the network administrator,

enter the email address in B-1.

> If you are using an Internet Service Provider, obtain an e-mail address for your

machine from the provider and then enter the e-mail address in B-1.

> If the e-mail address for your machine is neither specified nor obtained, determine

the e-mail address according to the value you entered in authentication method:

> If authentication method is “SMTP”, determine an e-mail address and enter it

in B-1.

> If authentication method is “POP”, enter the same e-mail address as B-12 in

B-1.

NOTE If you want your machine to receive e-mail, you must obtain an e-mail address for your machine from a network administrator or your Internet Service Provider.

Configuring the network settings > 12

ONFIGURING YOUR MACHINE FOR SCAN TO E-MAIL AND INTERNET FAX

Set up your machine for Scan To E-mail and Internet Fax using the information in the

“Setup Information Form,” on page 9.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Easy Setup and press OK.

3. Using the arrow keys and on-screen keypad, enter the Administrator password. Highlight Done and press OK.

NOTE The default password is “aaaaaa”.

4. Using the Down arrow key, scroll to E-mail Setting and then press the Right

arrow key.

5. Press the Right arrow key, then enter the SMTP server address (B-2) using the

arrow keys and on-screen keypad.

6. Highlight Done and then press OK.

7. Press the Right arrow key, then enter the e-mail address for your machine (B-

1) using the arrow keys and on-screen keypad.

8. Highlight Done and then press OK.

9. Press the Right arrow key, then enter the authentication method (B-4) using the

arrow keys and on-screen keypad.

10. Highlight Done and then press OK.

11. Press the Right arrow key, then enter the SMTP user ID (B-5) using the arrow

keys and on-screen keypad.

12. Highlight Done and then press OK.

13. Press the Right arrow key, then enter the SMTP password (B-6) using the arrow

keys and on-screen keypad.

14. Highlight Done and then press OK.

15. Press the Right arrow key, then enter the POP-3 server address (B-3)

using the

arrow keys and on-screen keypad.

16. Highlight Done and then press OK.

17. Press the Right arrow key, then enter the POP-3 user ID (B-7) using the arrow

keys and on-screen keypad.

18. Highlight Done and then press OK.

19. Press the Right arrow key, then enter the POP password (B-8) using the arrow

keys and on-screen keypad.

20. Highlight Done and then press OK.

21. When the setup menu screen is displayed, press OK.

The setup for Scan To E-mail and Internet Fax is complete.

Configuring the network settings > 13

ETTING UP SCAN TO NETWORK

The Scan To Network PC function enables you to send and save scanned images to the “shared folder” of a computer on the network. To use this function, register your machine on the computer as a user and create a shared folder, and then create a profile on your machine to register the settings for the computer.

NOTE Before starting the setup, get permission from the network administrator to create a shared folder on the computer by following the procedure below.

The CIFS protocol is used in this procedure.

HECKING THE NAME OF THE COMPUTER

Check the name of the computer following the procedure below, and fill in C-1 of the “Setup

Information Form,” on page 9.

Windows 7, Windows Server 2008 R2, Windows Server 2008 and Vista

NOTE The procedure below uses Windows 7 as an example. The display may differ depending on the operating system.

1. Click Start > Control Panel.

2. Select System and Security. For Windows Server 2008 and Windows Vista, select System and Maintenance.

3. Click System > See the name of this computer.

4. Note the Computer name in C-1.

C-1

5. Close the window.

Configuring the network settings > 14

Windows Server 2003 and Windows XP

1. For Windows Server 2003, click Start > Control Panel > System. For Windows XP, click Start > Control Panel > Performance and Maintenance >

System.

2. Select the Computer Name tab and then click Change.

3. Note the Computer name in C-1.

4. Click Cancel to close the window.

Windows 2000

1. Click Start > Settings > Control Panel.

2. Double-click System.

3. Select the Network Identification tab and then click Properties.

4. Note the Computer name in C-1.

5. Click Cancel to close the window.

Configuring the network settings > 15

ETERMINING THE NAMES OF THE ITEMS REQUIRED FOR SCAN TO NETWORK

Determine the names of the following items and fill in C-2 to C-6 on the “Setup Information

Form,” on page 9.

> User name to log into the destination computer (C-2) > Password to log into the destination computer (C-3) > Profile name to register the settings on your machine (C-4) > Shared folder name on the destination computer (C-5) > File name of the scanned data (C-6)

ONFIGURING THE COMPUTER FOR SCAN TO NETWORK

Register your machine on the computer as a user and then set up a shared folder to which scanned images are sent and saved.

NOTE If the computer is in a domain, the procedure of adding a user account may be different to the procedure below.

Refer to Windows help.

Windows 7, Windows Server 2008 R2, Windows 2008 and Windows Vista

NOTE The procedure below uses Windows 7 as an example. The display may differ depending on the operating system.

1. Click Start > Control Panel.

2. Select Add or remove user accounts.

3. Select Create a new account.

4. Enter the user name (C-2) in the text box.

C-2

5. Ensure that Standard user is selected, and then click Create Account.

6. Click the icon of the user account created in step 5.

Configuring the network settings > 16

7. Select Create a password.

8. Enter the password (C-3) in New password and Confirm for new password, and then click Create password.

C-3

9. Close the control panel.

10. Create a new folder on the computer with the shared folder name entered in C-5.

NOTE It is recommended that you create a folder in the local drive, not on the desktop or “My Documents”.

11. Right-click the folder created in step 10 and select Properties.

12. Select the Sharing tab and then click Share.

Configuring the network settings > 17

13. Select the user account created in step 5 from the drop down box, then click Add.

14. Select the user added in step 13 and select the permission level, then click Share.

15. Click Done.

16. Click Advanced Sharing on the Sharing tab.

17. Click Permissions.

Configuring the network settings > 18

18. Select the user added in step 13 and select the Allow check box for Full Control, then click OK.

19. Close the folder’s property dialog box.

NOTE Create a profile to complete the setup for Scan To Network PC. Refer to

“Creating a profile for scan to network PC” on page 22.

Windows Server 2003

1. Click Start > Administrative Tools > Server Management.

2. Click Users.

3. Select Add a user.

4. Enter the user name (C-2) in the First name text box and then click Next.

5. Enter the password (C-3) in Password and Confirm password.

6. Select the Cannot change password and then click Next.

7. Click Finish.

8. Click Close.

9. Create a new folder on the computer with the shared folder name entered in C-5.

NOTE It is recommended that you create a folder in the local drive, not on the desktop or “My Documents”.

10. Right-click the folder created in step 9, and then select Sharing and Security.

11. On the Sharing tab, select Share this folder and then click Permissions.

12. Click Add.

13. Enter the user name (C-2) and then click Check Names.

14. Check that the user name (C-2) is displayed, and then click OK.

15. Select the Allow check box for Full Control, and then click OK.

Configuring the network settings > 19

16. Close the folder’s property dialog box.

NOTE Create a profile to complete the setup for Scan To Network PC. Refer to

“Creating a profile for scan to network PC” on page 22.

Windows XP

1. Click Start > Control Panel.

2. Double-click User Accounts.

3. Select Create a new account.

4. Enter the user name (C-2) in the text box and click Next.

5. Select Limited and click Create Account.

6. Click the icon of the user account created in step 5.

7. Select Create a password.

8. Enter the password (C-3) in Type a new password and Type the new password again to confirm, and then click Create Password.

9. Close the control panel.

10. Create a new folder on the computer with the shared folder name entered in C-5.

NOTE It is recommended that you create a folder in the local drive, not on the desktop or “My Documents”.

11. Right-click the folder created in step 10, and then select Sharing and Security.

12. Click If you understand the security risks but want to share files without running the wizard, click here..

NOTE If a pop-up screen displays, select Share this folder and click Permissions. Proceed to step 15.

13. Select Share this folder in Windows Firewall, and then click OK.

14. Select the Share this folder on the network and Allow network users to change my files check box, and then click OK.

15. Select the Allow check box for Full Control, and then click OK.

NOTE Create a profile to complete the setup for Scan To Network PC. Refer to

“Creating a profile for scan to network PC” on page 22.

Configuring the network settings > 20

Windows 2000

1. Right-click My Computer on the desktop and then select Manage.

2. In the right window, double-click System Tools > Local Users and Groups, and then Right-click Users and select New User.

3. Enter the user name (C-2) in User name and the password (C-3) in Password and Confirm Password.

4. Select User can not change password and Password never expires, and then

click Create. Click Close to close the New User dialog.

NOTE If User must change password at next logon is selected, clear it so that you can select User can not change password and Password never expires.

5. Double-click User and check that the user created in step 4 is displayed. Close the Computer Management window.

6. Create a new folder on the computer with the shared folder name entered in C-5.

NOTE It is recommended that you create a folder in the local drive, not on the desktop or “My Documents”.

7. Right-click the folder created in step 6 and then select Sharing.

8. Select Share this folder and then click Permissions.

9. Click Add.

10. Select the user account created in step 4 and then click Add.

11. Check that the user account is displayed, and then click OK.

12. Select the Allow check box for Full Control, and then click OK.

13. Ensure that the icon of the shared folder changes into the icon with a hand, and then

close the window.

NOTE Create a profile to complete the setup for Scan To Network PC. Refer to

“Creating a profile for scan to network PC” on page 22.

Configuring the network settings > 21

ANAGING PROFILES

REATING A PROFILE FOR SCAN TO NETWORK

Register the information you configured on the computer as a profile. It is necessary when you perform Scan To Network PC with the computer.

1. Press the SETTING button on the control panel to prompt the Setting screen.

2. Using the Down arrow key, scroll to Profile and press OK.

3. Select the desired profile number.

4. Press the Right arrow key to prompt the Operation Menu screen.

From here you can register or sort profiles.

5. When registering a new profile, press the Right arrow key to prompt the Profile

screen.

6. Ensure Profile Name: is highlighted then press the Right arrow key.

7. Using the arrow keys and on-screen keypad, enter the information in C-4.

NOTE MC561 only: You can also use the qwerty keyboard to enter details.

8. Using the arrow keys, highlight Done and press OK.

9. Using the Down arrow key, scroll to Target URL then press the Right arrow key.

10. Using the arrow keys and on-screen keypad, enter the name of the destination

computer (C-1) and the shared folder name (C-5) as “\\name of the destination computer\shared folder name”.

11. Using the arrow keys, highlight Done and press OK.

12. Using the Down arrow key, scroll to User Name then press the Right arrow key.

13. Using the arrow keys and on-screen keypad, enter a suitable user name (C-2).

NOTE If domain management is done, enter “

user name@domain name”.

14. Using the arrow keys, highlight Done and press OK.

15. Using the Down arrow key, scroll to Password then press the Right arrow key.

16.

Using the arrow keys and on-screen keypad, enter a suitable password (C-3).

17. Using the arrow keys, highlight Done and press OK.

18. Using the Down arrow key, scroll to File Name then press the Right arrow key.

19. Using the arrow keys and on-screen keypad, enter a suitable file name (C-6).

NOTE You can enter up to 64 characters.

By adding “#n” to the end of the file name, a serial number is automatically assigned to the end of the name of sent files.

By adding “#d” to the end of the file name, a date is automatically assigned to the end of the name of sent files.

20. Using the arrow keys, highlight Done and press OK.

21. Configure other items if necessary, for example:

\\PC1\SalesDev

Configuring the network settings > 22

22. Press OK to register the settings and save the profile entry.

The setup for Scan To Network PC is complete.

ELETING A NETWORK PROFILE

To delete a network profile:

1. Press the SETTING button on the control panel to prompt the Setting screen.

2. Using the Down arrow key, scroll to Profile List and press OK.

3. Select the desired profile number.

4. Ensure Delete is highlighted then press the Right arrow key.

5. At the prompt:

> press OK to continue deleting the profile entry,

or...

> use the Right arrow key to highlight No, then press OK to cancel.

Configuring the network settings > 23

ANAGING THE ADDRESS BOOK

ETTING SENDER AND REPLY TO E-MAIL ADDRESSES (FROM/REPLY TO

You can set the e-mail address from which e-mails are sent and the address to which responses are sent.

1. Press the SETTING button.

2. Using the Down arrow key, scroll to Admin Setup and then press OK.

3. Using the arrow keys and on-screen keyboard, enter the administrator password.

NOTE The default password is “aaaaaa”.

MC561 only: You can also use the qwerty keyboard to enter details.

4. Select Done and then press OK.

5. Using the Down arrow key, scroll to Scanner Setup and then press OK.

6. Using the Down arrow key, scroll to E-mail Setup and then press OK.

7. Using the Down arrow key, scroll to From/Reply to and then press OK.

8. Using the Down arrow key, scroll to From or Reply to and then press OK.

9. Using the on-screen keyboard, enter the e-mail address up to 80 characters.

)

NOTE MC561 only: You can also use the qwerty keyboard to enter details.

10. Select Done and then press OK.

NOTE You can select e-mail addresses from the address book.

11. Using the Down arrow key, scroll to Close and then press OK.

12. Press the RESET/LOGOUT button.

Configuring the network settings > 24

REATING E-MAIL TEMPLATES

You can create up to five e-mail templates with various subject lines and body text.

Registering a subject

1. Press the SETTING button.

2. Using the Down arrow key, scroll to Admin Setup and then press OK.

3. Using the arrow keys and on-screen keyboard, enter the administrator password.

NOTE The default password is “aaaaaa”.

MC561 only: You can also use the qwerty keyboard to enter details.

4. Select Done and then press OK.

5. Using the Down arrow key, scroll to Scanner Setup and then press OK.

6. Using the Down arrow key, scroll to E-mail Setup and then press OK.

7. Using the Down arrow key, scroll to Template and then press OK.

8. Make sure that Edit Subject is selected and then press OK.

9. Using the Down arrow key, select a template entry number and then press OK.

10. Using the on-screen keyboard, enter the subject up to 80 characters.

NOTE MC561 only: You can also use the qwerty keyboard to enter details.

11. Select Done and then press OK.

Registering body text

1. Follow steps 1 to 7 in “Registering a subject” on page 25.

2. Using the Down arrow key, scroll to Edit Body and then press OK.

3. Using the on-screen keyboard, enter the body text up to 256 characters.

NOTE MC561 only: You can also use the qwerty keyboard to enter details.

4. Select Done and then press OK.

Configuring the network settings > 25

DDING AN E-MAIL ADDRESS ENTRY TO THE ADDRESS BOOK

The machine can hold up to 100 e-mail addresses in the address book. To assign a new e-mail address to the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Press OK to select E-mail Address.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Register.

6. Press the Right arrow key to select Name.

7. Using the keypad or arrows keys and the on-screen keypad, type in the name.

NOTE The maximum length of name is 16 characters.

If you do not enter a name, this column remains blank.

8. Highlight Done and press OK.

9. Using the Down arrow key, scroll to E-mail Address and press the Right arrow

key.

10. Using the keypad or arrows keys and the on-screen keypad, type in the new e-mail

address.

NOTE The maximum length of address is 80 characters.

11. Highlight Done and press OK.

12. If required, use the arrow keys and scroll to Group No. then press the Right arrow

key.

13. Using the arrow keys, select the group number to assign the e-mail address to and press OK.

The check box is selected. You can select multiple entries.

14. Press the Right arrow key to complete.

15. Press OK to confirm.

16. Press OK once more to add your entry to the address book.

17. Press the Left arrow key to exit the menu.

ELETING AN E-MAIL ADDRESS ENTRY FROM THE ADDRESS BOOK

To delete an e-mail address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Press OK to select E-mail Address.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Using the arrow keys, scroll to Delete and press OK.

6. At the prompt select Yes to continue or select No to cancel the operation.

7. Press OK.

Configuring the network settings > 26

8. Press the Left arrow key to exit the menu.

ODIFYING AN E-MAIL ADDRESS ENTRY FROM THE ADDRESS BOOK

To edit an e-mail address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Press OK to select E-mail Address.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Edit.

6. Modify the Name, E-mail Address and/or Group No. details as required then press OK.

7. Press the Left arrow key to exit the menu.

DDING A GROUP ENTRY TO THE ADDRESS BOOK

The machine can hold up to 20 group addresses. To add a new group address to the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Using the Down arrow key, scroll to E-mail Group and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Register.

6. Press the Right arrow key to select Name.

7. Using the keypad or arrows keys and the on-screen keypad, type in the name.

NOTE The maximum length of name is 16 characters.

8. Highlight Done and press OK.

9. Using the Down arrow key, scroll to Address No. and press the Right arrow key.

10. Using the arrow keys, select the destination to assign the e-mail group to and press OK.

The check box is selected. You can select multiple entries.

11. Press the Right arrow key to complete.

12. Press OK to confirm.

13. Press OK once more to add your entry to the address book.

14. Press the Left arrow key to exit the menu.

Configuring the network settings > 27

ELETING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK

To delete a group address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Using the Down arrow key, scroll to E-mail Group and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Using the arrow keys, scroll to Delete and press OK.

6. At the prompt select Yes to continue or select No to cancel the operation.

7. Press OK.

8. Press the Left arrow key to exit the menu.

ODIFYING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK

To edit a group address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Using the Down arrow key, scroll to E-mail Group and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Edit.

6. Modify the Name and/or Address No. details as required then press OK.

7. Press the Left arrow key to exit the menu.

Configuring the network settings > 28

ONFIGURING THE FAX SETTINGS

ASIC SETUP

Minimum configuration requirements; a PSTN telephone line connection.

If you wish to connect an external telephone or answering machine, refer to “Adding a

telephone handset” on page 32.

Your MFP has to be set up properly to allow faxing from the machine. The following

parameters must be set before using the fax function:

> Date and time > Local fax number > Sender ID

NOTE If you ran the Oki driver installer program from the DVD-ROM you may have already set the time zone, date and time via the Panel Language Setup utility.

There are other parameters that can be adjusted to suit your personal preferences later if required, refer to fax set up table for details (See “Advanced set up” on page 30).

To set fax parameters:

1. Press the SETTING button on the control panel.

(MC361

AND

MC561)

2. Using the Down arrow key, scroll to Easy Setup and press OK.

3. Using the arrow keys and on-screen keypad, enter the Administrator password. Highlight Done and press OK.

NOTE The default password is “aaaaaa”.

4. Press the Right arrow key to select Date/Time Setting.

5. Using the arrow keys, select the correct time zone and press OK.

6. Using the arrow keys, select the correct daylight saving option and press OK.

7. Press OK to select Manual.

8. Using the arrow keys, enter today’s date.

NOTE Use the Right and Left arrow keys to move between digits.

9. Press OK.

10. Using the arrow keys, enter the correct time.

NOTE Use the Right and Left arrow keys to move between digits.

11. Press OK.

12. Using the Down arrow key and scroll to Fax Setting then press Right arrow key.

13. Press the Right arrow key to select Fax Number.

14. Using the keypad and on screen options enter the fax number for this MFP.

15. Highlight Done and press OK.

Configuring the fax settings (MC361 and MC561) > 29

16. Press the Right arrow key to select Sender ID.

17. Using the keypad or arrow keys and on screen keyboard, enter the sender ID.

NOTE Maximum 22 characters.

18. Highlight Done and press OK.

19. Press OK to complete.

20. Press the Left arrow key to exit the menu.

NOTE By default the country code is set to International. If you need to change this, refer to “Country Code” on page 101.

If required, set the dialling method for your region (Pulse or Tone). Refer to

“MF(Tone)/DP(Pulse)” on page 117.

If connecting the machine through a private branch exchange (PBX) line, you must also specify a dial prefix to allow the machine to obtain an external line before dialling. Refer to “Connecting to a PBX” on page 30.

DVANCED SET UP

Your machine offers a multitude of features which reduce the time required for manual operation and make fax communications more efficient.

ONNECTING TO A

PBX

Private branch exchanges (PBXs) are private telephone systems used to route calls internally, for example, in a company. When dialling a telephone number, if a prefix is required to open an outside line, the line is connected to a PBX. If this MFP is going to be connected to a PBX, please make the following changes to enable it to recognise the prefix digits in the telephone numbers used to obtain access to the outside line. After dialling the prefix digits, the MFP will wait until the outside line is available (secondary dial tone detected) before dialling the rest of the number.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Admin Setup and press OK.

3. Using the arrow keys and on-screen keypad, enter the Administrator password. Highlight Done and press OK.

4. Using the Down arrow key, scroll to Fax Setup and press OK.

5. Using the Down arrow key, scroll to Other Settings and press OK.

6. Using the Down arrow key, scroll to Prefix and press OK.

7. Using the keypad, arrow keys and on screen options, enter the required prefix and press OK.

8. Press the Left arrow key to exit the menu.

Configuring the fax settings (MC361 and MC561) > 30

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OKI MC351, MC361, MC561 Configuration Guide

Specifications and Main Features

Frequently Asked Questions

User Manual