Oki MC160N User Manual 2

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MC160n MFP

User Guide

Fax Mode

59320501 my.okidata.com

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Document Information ________________________________

MC160 MFP Fax Mode User’s Guide

P/N 59320501

Revision 1.0 October, 2009

Disclaimer__________________________________________

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer .

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the web site: http://www.okiprintingsolutions.com

Trademark Information _______________________________

Oki is a trademark of Oki Electric Industry Company Ltd. Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc.

Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard Company.

Microsoft, MS-DOS and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

Page 3

Contents

1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Part Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

2 Control Panel and Configuration Menu . . . . . . . . . . . . . .10

About the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Control Panel Indicators and Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Fax Mode Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Main Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Entering Fax Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Symbol list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Configuration Menu Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Utility Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

MACHINE SETTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

ADMIN. MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

DIAL REGISTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

FAX TX OPERATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

FAX RX OPERATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

REPORTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Specifying Settings in the Utility Menu . . . . . . . . . . . . . . . . . . . . . . . . . 36

General Procedure for Specifying Settings in the Utility Menu . . . . . . . 36

Memory Reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Setting Up the Memory RX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Turning Off the Memory RX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Specifying Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

3 Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Basic Fax Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Sending a Fax Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Sending a Fax Using the Original Glass . . . . . . . . . . . . . . . . . . . . . . . . 42

Adjusting the Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Adjusting the Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Adjusting the Scan Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

3 Contents

Page 4

Specifying a Recipient. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Directly Entering a Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Using the Favorite List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Using the Speed Dial Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Using the List Function of the Phone Book . . . . . . . . . . . . . . . . . . . . . . 47

Using the Search Function of the Phone Book . . . . . . . . . . . . . . . . . . . 48

Using the Redial Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Specifying Multiple Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Sending a Fax to Multiple Recipients (Broadcast Transmission). . . . . . 49

Sending a Fax to Multiple Recipients (Group Dial) . . . . . . . . . . . . . . . . 51

Sending a Fax at a Specified Time (Timer Transmission) . . . . . . . . . . 52

Sending a Batch Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Memory Transmission and Direct Transmission . . . . . . . . . . . . . . . . . 54

Memory Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Direct Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Changing the Transmission Method . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Sending a Fax Manually After Using the Telephone . . . . . . . . . . . . . . . 55

Sending a Fax Manually Using the On Hook Key . . . . . . . . . . . . . . . . . 56

Sending a Fax to a Combination of Fax Numbers (Chain Dial) . . . . . . 57

Canceling a Queued Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

About the Fax Header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

4 Faxing From a Computer (PC-FAX) . . . . . . . . . . . . . . . . . .60

Sending a Fax Directly From a Computer (PC-FAX). . . . . . . . . . . . . . . 61

PC-FAX Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Common Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Settings Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Sender Information Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Address Book Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Displaying PC-FAX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Windows Vista . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Windows XP/Server 2003 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Windows 2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Basic PC-FAX Transmissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

4 Contents

Page 5

5 Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Receiving Faxes Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Receiving Faxes Manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Forwarding Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Printing Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Printable Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Adding the Sender’s Information When Printing Faxes. . . . . . . . . . . . . 67

Method of printing during reception. . . . . . . . . . . . . . . . . . . . . . . . . . 68

REDUCTION RX: ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

REDUCTION RX: OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

REDUCTION RX: CUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

6 Registering Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

About the Dial Register Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Favorite List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Registering Destinations in the Favorite List . . . . . . . . . . . . . . . . . . . . . 75

Deleting Destinations from the Favorite List . . . . . . . . . . . . . . . . . . . . . 76

Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Registering a Speed Dial Destination . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Changing/Deleting Speed Dial Information . . . . . . . . . . . . . . . . . . . . . . 78

Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Registering a Group Dial Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Changing/Deleting Group Dial Information . . . . . . . . . . . . . . . . . . . . . . 81

7 Confirmation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

About the Machine’s Counters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Checking the Counter for Fax Printing. . . . . . . . . . . . . . . . . . . . . . . . . . 83

Checking the Counter for Total Scans. . . . . . . . . . . . . . . . . . . . . . . . . . 83

Checking the Transmission/Reception Result From the Message Win-

dow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

About the Reports and Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Printing the Reports and Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

TX RESULT REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

RX RESULT REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

ACTIVITY REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

MEMORY DATA LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

MEMORY IMAGE PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

FAVORITE LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

SPEED DIAL LIST. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

GROUP DIAL LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

5 Contents

Page 6

8 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Problems When Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Problems When Receiving Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Other Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Error Messages on the Message Window . . . . . . . . . . . . . . . . . . . . . . . 93

A Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Entering Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Key Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Entering Fax Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Entering Names. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Entering Email Addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Changing Input Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Inputting Example . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Correcting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

6 Contents

Page 7

1Introduction

Page 8

Part Names

The parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar with them.

Front View

1–Control Panel 2–Automatic document Feeder (ADF)

2–a:ADF feed cover 2–b:Document guide 2–c:Document feed tray 2–d:Document output tray 2–e:Document stopper

" The ADF may appear as “docu-

ment cover” in some status and error messages.

" Lower the document stopper

when scanning Legal-size paper with the ADF.

3–Dust cover 4–Tray 1 (Manual feed tray) 5–Output tray 6–Extension tray 7–Original glass 8–Original cover pad 9–Scanner unit 10–USB memory port

2-a

2-b

2-c

2-d

2-e

8 Introduction

Page 9

Rear View

1–Power switch 2–Power connection 3–TEL (telephone) jack

" This TEL port cannot be used in

Singapore.

4–LINE (telephone line) jack 5–USB port 6–10Base-T/100Base-TX (IEEE 802.3)

Ethernet Interface port

3 4 5

9 Introduction

Page 10

1Control

Panel and

Configuration

Page 11

About the Control Panel

21576871291311 14

Control Panel Indicators and Keys

No. Part Name Description

1 Address book

key

2 Auto RX

indicator

3 Redial/Pause

key

4 On hook key Sends and receives transmissions with the receiver on

5 Message

window

Displays the information registered in the favorite list, speed dial destinations and group dial destinations.

For details on the favorite list, refer to “Using the Favorite List” on page 46. For details on the speed dial destinations, refer to “Using the Speed Dial Function” on page 47. For details on the group dial destinations, refer to “Sending a Fax to Multiple Recipients (Group Dial)” on page 51.

Lights up when the automatic receiving function is selected.

For details, refer to “Receiving Faxes Automatically” on page 65.

Recalls the last number dialed. Inserts a pause when a number is dialed.

For details, refer to “Using the Redial Function” on page 49.

the hook. For details, refer to “Sending a Fax Manually Using the

On Hook Key” on page 56 or “Receiving Faxes Manually” on page 65.

Displays settings, menus, and messages. For details, refer to “Fax Mode Screen” on page 14.

184173101516

11 Control Panel and Configuration Menu

Page 12

No. Part Name Description

6 / keys Moves up and down through menus, options, or choices.

For details, refer to “Specifying Settings in the Utility Menu” on page 36.

7 / keys Moves left and right through menus, options, or choices.

For details, refer to “Specifying Settings in the Utility Menu” on page 36.

8 Enter key Press to select the setting that is currently displayed.

For details, refer to “Specifying Settings in the Utility Menu” on page 36.

9 Error indicator Indicates an error condition.

For details, refer to “Error Messages on the Message Window” on page 93.

10 Back key Clears the specified number of copies and entered text.

Press to return to the previous screen. Press to cancel the setting that is currently displayed. For details, refer to “Specifying Settings in the Utility

Menu” on page 36 and “Entering Text” on page 97.

1 1 Keypad Enters desired number of copies.

Enters fax numbers, mail addresses, and names of recipients.

For details on dialing a destination, refer to “Specifying a Recipient” on page 45. For details on entering text, refer to “Entering Text” on page 97.

12 Fax key LED Enters Fax mode.

Lights up in green to indicate that the machine is in Fax mode.

For details, refer to “Fax Mode Screen” on page 14.

13 Scan key LED Enters Scan mode (Scan to E-mail, Scan to FTP, Scan to

a shared folder on a computer, Scan to PC, or Scan to USB Memory).

Lights up in green to indicate that the machine is in Scan mode.

For details, refer to the Printer/Copier/Scanner User’s Guide on the CD.

14 Copy key LED Enters Copy mode.

Lights up in green to indicate that the machine is in Copy mode.

For details, refer to the Printer/Copier/Scanner User’s Guide on the CD.

12 Control Panel and Configuration Menu

Page 13

No. Part Name Description

15 Start Mono key Starts monochrome copying, scanning or faxing.

For details, refer to “Basic Fax Operation” on page 40 or “Receiving Faxes Manually” on page 65.

16 Start indicator Lights up in blue when copying and fax transmission are

possible. Lights up in orange when copying and fax transmissions

are not possible, for example, during warm-up or if an error has occurred.

17 Start (Color) key Starts color copying, scanning or faxing.

For details, refer to “Basic Fax Operation” on page 40 or “Receiving Faxes Manually” on page 65.

18 Stop/Reset key Returns the settings to their defaults and stops functions.

For details, refer to “Basic Fax Operation” on page 40.

13 Control Panel and Configuration Menu

Page 14

Fax Mode Screen

Main Screen

3 4

No. Indication Description

1 Time Displays the time currently specified with ADMIN.

2 Available

memory

3 Fax settings Allows the current settings to be checked and the

4 Status Depending on the situation, the machine status or

MANAGEMENT/USER SETTING/DA TE&TIME in the UTILITY menu.

Indicates the percentage of memory avail ab l e fo r fax operations.

various settings to be changed. For details, refer to “Fax settings” on page 15.

an error message may appear.

14 Control Panel and Configuration Menu

Page 15

 Fax settings

1 2

Press /

3 4

Press /

5 6

Press /

No. Indication Description

1 Fax quality Indicates the fax quality that is selected. For

details on selecting the fax quality, refer to “FAX TX OPERATION” on page 30 and “Adjusting the Image Quality” on page 44.

2 Fax destination Indicates the specified fax destination. For details

on specifying the destination, refer to “Specifying a Recipient” on page 45 and “Specifying Multiple Recipients” on page 49.

" If no destination has been specified, FAX

TO appears.

15 Control Panel and Configuration Menu

Page 16

No. Indication Description

3 TIMER TX Select this menu item to specify the time when

the fax is to be sent. For details on specifying settings for a timer transmission, refer to “Sending a Fax at a Specified Time (Timer Transmission)” on page 52.

4 Transmission

mode

5 CANCEL

RESERV.

Indicates the fax transmission mode that is selected. For details on the transmission modes, refer to “FAX TX OPERATION” on page 30 and “Memory Transmission and Direct Transmission” on page 54.

Select this menu item to display the list of jobs queued for transmission and to delete a job. For details, refer to “Canceling a Queued Transmission” on page 58.

" This menu item does not appear if a

destination has been specified.

6 UTILITY Select this menu item to change the various

machine settings. For details, refer to “Utility Menu” on page 23.

" This menu item does not appear if a

destination has been specified.

7 REPORT/

STATUS

Select this menu item to view the total number of pages printed by this machine and the results of fax transmissions/receptions as well as to print reports.

" This menu item does not appear if a

destination has been specified.

16 Control Panel and Configuration Menu

Page 17

Entering Fax Mode

Before using the Fax function, make sure that the Fax key is lit green. Otherwise, press it to enter the Fax mode.

Pressing the Redial/Pause key or On hook key switches the machine to Fax mode when it is in any mode other than Fax mode.

Symbol list

Symbol Description

Dialing A fax number is being dialed.

Ringing The machine is being called.

Sending The document is being sent.

Receiving A document is being received.

Number of scanning document pages

Tone If Pulse is selected as the telephone line type,

Pause A pause is inserted.

Queued timer transmission or batch transmission

Memory reception

The number of scanning document pages appears next to the icon.

press the key to temporarily change the line type to Tone.

A document is queued for timer transmission or batch transmission.

A document is queued for memory reception.

17 Control Panel and Configuration Menu

Page 18

Configuration Menu Overview

The menu accessible from the control panel is structured as shown below. Only the fax mode items and the items leading to the fax mode items are shown.

STD/TEXT

FAX TO

TIMER TX

MEMORY TX

CANCEL RESERV.

UTILITY MACHINE

SETTING

TRAY1 PAPER SETUP

ADMIN. MANAGEMENT

ADMINISTRATOR NO.

NETWORK SETTING

E-MAIL SETTING

LDAP SETTING

USB SETTING

COMM. SETTING TONE/PULSE

LINE MONITOR

PSTN/PBX

18 Control Panel and Configuration Menu

Page 19

TEL/FAX MODE

RBT SIGNAL TIME

USER SETTING PTT SETTING

DATE&TIME

DATE FORMAT

PRESET ZOOM

USER FAX NUMBER

USER NAME

AUTO REDIAL NUMBER OF

REDIAL

COPY SETTING

DIAL REGISTER FAVORITE

SPEED DIAL

GROUP DIAL

FAX TX OPERATION

DENSITY LEVEL

19 Control Panel and Configuration Menu

INTERVAL

Page 20

QUALITY PRIORITY

DEFAULT TX

HEADER

FAX RX OPERATION

REPORTING ACTIVITY REPORT

MEMORY RX MODE

NO. of RINGS

REDUCTION RX

RX PRINT

RX MODE

FORWARD

FOOTER

SELECT TRAY

TX RESULT REPORT

RX RESULT REPORT

SCAN SETTING RESOLUTION

20 Control Panel and Configuration Menu

Page 21

REPORT/STATUS TOTAL PRINT

SUPPLIES STATUS

TX/RX RESULT

REPORT TX RESULT REPORT

IMAGE FORMAT

CODING METHOD

FILE SIZE

QUALITY PRIORITY

DENSITY LEVEL

RX RESULT REPORT

ACTIVITY REPORT

MEMORY DATA LIST

MEMORY IMAGE PRINT

FAVORITE LIST

SPEED DIAL LIST

21 Control Panel and Configuration Menu

Page 22

"

GROUP DIAL LIST

UTILITY MAP

CONFIGURATION PAGE

DEMO PAGE

This appears only when the duplex option has been installed.

22 Control Panel and Configuration Menu

Page 23

Utility Menu

The machine settings can be changed according to the desired normal operations.

" All fa ctory default values are shown in bold. " For details on specifying settings on the Utility Menu, refer to “Specifying

Settings in the Utility Menu” on page 36.

" Machine configuration settings can also be viewed over your network

using a web browser. Simply enter the machine’s IP address into your browser. If you wish to make configuration changes you will need to login to administrator mode using the administrator’s password (default is sysAdmin).

" For details on specifying settings for options in the TRAY1 PAPER

SETUP, COPY SETTING, E- MAIL SETTING and SCAN SETTING menus and for some options in the MACHINE SETTING and USER SETTING menus, refer to the Printer/Copier/Scanner User’s Guide on the CD.

" For details on specifying settings for options in the NETWORK SETTING,

refer to the Network Guide at www.okiprintingsolutions.com.

23 Control Panel and Configuration Menu

Page 24

MACHINE SETTING

Specify settings related to machine operations and displays by selecting MACHINE SETTING in the UTILITY menu.

Auto Panel Reset For details on specifying settings, refer to the Energy Save Mode LCD Contrast KEY SPEED Language Buzzer Volume Settings OFF / LOW / HIGH

Initial Mode Settings COPY / FAX

TONER OUT STOP Setting ON / ON(FAX) / OFF

TONER LOW Settings ON / OFF

Auto Continue Settings ON / OFF

DUPLEX SPEED For details on specifying settings, refer to the

Calibration For details on specifying settings, refer to the

Printer/Copier/Scanner User’s Guide on the CD.

Select the volume of alarms and the beep that sounds when a key is pressed.

Select the mode that the machine starts up in or returns to after the automatic reset.

Select whether or not printing, copying and faxing stop when the toner has run out.

If ON is selected, printing, copying and faxing stop when the toner runs out.

If OFF is selected, printing, copying and faxing continues even if toner has run out.

Printing, copying and faxing can continue, however, the printing results are not guaranteed. If printing, copying and faxing are continued, the message TONER LIFE END/ CHANGE X TONER appears and printing stops.

Select whether or not a warning message appears when the toner is nearly empty.

Select whether to continue or stop printing if a paper size error occurs during printing. If ON is selected, printing continues, even if a size error occurs. If OFF is selected, printing stops if a size error occurs.

Printer/Copier/Scanner User’s Guide on the CD.

24 Control Panel and Configuration Menu

Page 25

ADMIN. MANAGEMENT

Specify machine administrator settings, such as network settings, by selecting ADMIN. MANAGEMENT in the UTILITY menu.

" The ADMIN. MANAGEMENT menu is accessible only by the administra-

tor. T o dis play the settings for this menu, select ADMIN. MANAGEMENT, use the keypad to type in the 6-digit administrator access code (default:

000000), and then press the Enter key.

ADMINISTRAT OR NO. For details on specifying these settings, refer to

the Printer/Copier/Scanner User’s Guide on the

NETWORK SETTING E-MAIL SETTING LDAP SETTING USB SETTING COMM.

SETTING

TONE/PULSE Settings TONE / PULSE

CD.

Select the dialing system. If this parameter is not correctly set to the type of dialing system used, faxes cannot be sent and received.

Select the correct setting after checking which type of dialing system is used by your telephone line.

" If PTT SETTING in the USER SETTING

menu is set to U.S.A, CANADA or NEW ZEALAND, the settings cannot be changed.

LINE MONITOR

Settings OFF / LOW / HIGH Select the volume of the monitoring sound of

the transmission signal.

" Even when OFF is selected, the

monitoring sound can be heard when the ON HOOK key is pressed.

PSTN/PBX Settings PSTN / PBX

Select whether the connected telephone wiring is a public switched telephone network (PSTN) or a private branch exchange (PBX).

For a PBX system, the prefix number (outside line access number or extension number) can be specified.

25 Control Panel and Configuration Menu

Page 26

TEL/FAX MODE Setting OFF/ON

This is to set whether to automatically switch between telephone and fax in receiving when a telephone is connected to the machine.

When it's “ON”, the phone rings for incoming calls and the machine automatically receives fax.

When it is “OFF”, the machine returns its answer tone to the other side for incoming calls. The machine automatically receives fax.

In order to use this function, “RX MODE” of “FAX RX OPERATION” needs to be set to “AUTO RX”

RBT SIGNAL TIME Setting 5 / 10 / 15 / 20 / 25 / 30 / 60 / 90 /

120 / 150 / 180 / 240 sec. This is to set the duration (second)

while the phone rings.

This setting is valid only when “TEL/FAX MODE” is set to “ON”.

26 Control Panel and Configuration Menu

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USER SETTING

PTT SETTING Settings ARGENTINA / AUSTRALIA /

AUSTRIA / BELGIUM / BRAZIL / CANADA / CHINA / CZECH / DENMARK / EUROPE / FINLAND / FRANCE / GERMANY / GREECE / HONG KONG/ HUNGARY / IRELAND / ITALY / JAPAN / KOREA / MALAYSIA / MEXICO / THE NETHERLANDS / NEW ZEALAND / NORWAY / PHILIPPINES / POLAND / PORTUGAL / RUSSIA / SAUDI ARABIA / SINGAPORE / SLOVAKIA / SOUTH AFRICA / SPAIN / SWEDEN / SWITZERLAND / TAIWAN / TURKEY/U.S.A / UNITED KINGDOM / VIETNAM

Select the country where this machine is installed.

DATE& TIME

DATE FORMAT

PRESET ZOOM

USER FAX NUMBER

Settings TIME: 00:00-23:59

(Default: 00:00) DATE: ’00/01/01-’99/12/31

(Default: ’07/01/01) ZONE: GMT+12:00-GMT-12:00 (in

30-minute intervals) (Default: GMT+00:00)

Use the keypad to specify the current date, time and time zone. If PTT SETTING is set to U.S.A or CANADA, the time changes automatically for daylight saving time. (Starts: Second Sunday of March at 2 a.m.; Ends: First Sunday of November at 2 a.m.)

Settings MM/DD/YY, DD/MM/YY,

YY/MM/DD Select the display format for reports and lists. For details on specifying settings, refer to the

Printer/Copier/Scanner User’s Guide on the CD.

Enter your fax number. A maximum of 20 characters (consisting of numbers, spaces, + and -) can be entered. The specified number is printed in the header of outgoing faxes.

The default setting is blank.

27 Control Panel and Configuration Menu

Page 28

USER SETTING cont.

AUTO REDIAL NUMBER OF

USER NAME Enter your name. A maximum of 32 characters

REDIAL

INTERVAL Settings 2-99 min (Default: Depends on

can be entered. The specified name is printed in the header of outgoing faxes.

The default setting is blank. Settings 1-10 (Default: Depends on PTT

SETTING) Specify the number of times a redial is

attempted if there is no answer, for example, when the line is busy.

PTT SETTING)

Specify the interval between redial attempts.

28 Control Panel and Configuration Menu

Page 29

DIAL REGISTER

Register addresses in the favorite list, as speed dial destinations or as group dial destinations by selecting DIAL REGISTER in the UTILITY menu.

FAVORITE Frequently specified speed dial destinations and

group dial destinations can be registered in the favorite list. Press the ADDRESS BOOK key, and then press the or key to quickly select the desired destination.

A maximum of 20 destinations can be registered in the favorite list.

For details, refer to “Favorite List” on page 75.

Speed Dial Program speed dial numbers with fax numbers,

allowing the recipient to be specified easily without the need to manually enter the number using the keypad.

A maximum of 220 fax numbers can be programmed.

For details on specifying speed dial numbers, refer to “Speed Dialing” on page 77.

Group Dial Frequently specified broadcast destinations can be

registered as a group dial destination. Multiple destinations can be recalled simply by specifying the group dial number.

A maximum of 50 destinations can be registered with one group.

With group dial destinations, a maximum of 20 destinations can specified.

For details, refer to “Group Dialing” on page 79.

29 Control Panel and Configuration Menu

Page 30

FAX TX OPERATION

Specify settings related to fax transmissions by selecting F AX TX OPERATION in the UTILITY menu.

DENSITY LEVEL Settings

Specify the density for scanning a document. To change the density during transmission from the

default setting specified here, refer to “Adjusting the Image Quality” on page 44.

QUALITY PRIORITY Settings STD/TEXT, FINE/TEXT, S-FINE/TEXT ,

Select the default scanning resolution (fax document quality).

 STD/TEXT: Select this setting for documents

containing handwriting or for computer printouts.

 FINE/TEXT: Select this setting for documents

containing small print.

 S-FINE/TEXT: Select this setting for docu-

ments containing small print, such as newspapers, and documents containing detailed illustrations.

 STD/PHOTO: Select this setting for photo

documents containing regular photos.

 FINE/PHOTO: Select this setting for photo

documents containing fine images.

(Light) (Dark)

STD/PHOTO, FINE/PHOTO, S-FINE/ PHOTO

 S-FINE/PHOTO: Select this setting for photo

documents containing finer images.

To change the resolution during transmission from the default setting specified here, refer to “Adjusting the Image Quality” on page 44.

30 Control Panel and Configuration Menu

Page 31

DEFAULT TX Settings MEMORY TX / DIRECT TX

Select the desired method for sending documents.

 MEMORY TX: With this method, the fax trans-

mission starts after the entire document is scanned and stored in the memory. The total number of pages is automatically printed with the page number in the header. However, the memory may become full if there are many pages in the document or if the data is large due to the fine image quality (resolution).

 DIRECT TX: With this method, the transmis-

sion is performed in real time in the transmission sequence of the destinations. If ther e are many pages in the document, the fax can be sent with this method without the memory becoming full.

T o change the method for sending documents during transmission from the default setting specified here, refer to “Memory Transmission and Direct Transmission” on page 54.

Header Settings OFF / ON

Select whether or not to print transmission source information (date/time of transmission, sender's name, sender's fax number, session number and page number) for the machine in the transmitted document.

" If PTT SETTING in the USER SETTING

menu is set to U.S.A, CANADA and KOREA, the settings cannot be changed.

31 Control Panel and Configuration Menu

Page 32

FAX RX OPERATION

Specify settings related to fax receptions by selecting FAX RX OPERATION in the UTILITY menu.

Memory RX Mode Settings OFF / ON

Select whether to allow (ON) memory reception or not (OFF). Select ON not to print when receiving confidential faxes or when no one is around, for example, at night. The received documents can be stored in memory and printed at a specified time or when memory reception is turned off (this function is set to OFF).

A password can be set to specify the starting time or ending time of memory reception, or to cancel the function. The set starting time and ending time are valid every day until memory reception is turned off.

For details on specifying settings, refer to “Setting Up the Memory RX Mode” on page 37.

No. of RingS Settings 1-16 (Default: Depends on PTT

SETTING)

Enter the number of rings (between 1 and 16) until the machine automatically begins receiving the fax when an external telephone is connected.

Reduction RX Settings OFF / ON / CUT

Select whether documents longer than the current paper size are printed reduced, split, or discarded.

 ON: The document is printed at a reduced

size.

 OFF: The document is printed at full size and

split onto multiple pages.

 CUT: The document is printed, but any part

that does not fit within the page is erased. For details on the relationship between the length of the received document and the document that is actually printed, refer to “Printing Received Faxes” on page 66.

32 Control Panel and Configuration Menu

Page 33

RX Print Settings MEMORY RX / PRINT RX

Select whether the fax is printed only after all document pages have been received or printing begins as soon as the first page of the document is received.

 MEMORY RX: Printing begins after all pages

have been received.

 PRINT RX: Printing begins after the first page

has been received.

RX Mode Settings AUTO RX / MANUAL RX

Select whether the reception mode is set to automatic reception or manual reception.

 AUTO RX: Automatically begins receiving the

fax after the set number of rings.

 MANUAL RX: Does not automatically receive

the fax. Reception begins after making a connection by picking up the telephone receiver or pressing the O the START key.

For details on manual reception, refer to “Receiving Faxes Manually” on page 65.

FORWARD Settings OFF / ON / ON (PRINT)

Select whether or not to forward received fax documents.

 OFF: Select this setting to not forward the

document.

N HOOK key, then pressing

 ON: Select this setting to forward the received

fax document to the specified fax number or e-mail address.

 ON (PRINT): Select this setting to forward the

received fax document to the specified fax number or e-mail address at the same time that the machine prints it.

For details on specifying settings, refer to “Specifying Forwarding Settings” on page 38.

Footer Settings OFF / ON

Select whether or not the recept ion information (date received, number of pages, etc.) is printed at the bottom of each received document.

33 Control Panel and Configuration Menu

Page 34

Select Tray Settings TRAY1 / TRAY2

Select which paper tray can be used to supply paper when printing received documents or transmission reports. A paper tray that cannot be used for supplying paper can also be specified.

" If an optional lower feeder unit is not installed,

SELECT TRAY cannot be set.

34 Control Panel and Configuration Menu

Page 35

REPORTING

Specify report settings by selecting REPORTING in the UTILITY menu.

Activity Report Settings OFF / ON

After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/ receptions. Select whether the report is printed automatically when the 60th transmission/reception is reached.

TX Result Report Settings ON / ON(ERROR) / OFF

Select whether the report showing the result of a transmission is printed automatically after the transmission is finished.

 ON: Prints the report after each transmission.  ON(ERROR): Prints the report after a trans-

mission only if an error occurred.

 OFF: Does not print the report after each

transmission, even if an error has occurred.

The transmission result report is normally printed after a broadcast transmission.

RX Result Report Settings ON / ON(ERROR) / OFF

Select whether the report showing the result of a reception is printed automatically after the reception is finished.

 ON: Prints the report after each reception.  ON(ERROR): Prints the report after a recep-

tion only if an error occurred.

 OFF: Does not print the report after each

reception, even if an error has occurred.

35 Control Panel and Configuration Menu

Page 36

Specifying Settings in the Utility Menu

General Procedure for Specifying Settings in the Utility Menu

1 Press the or key to select UTILITY, and then press the Enter key. 2 Press the or key to select the desired menu, and then press the Enter

key to display the selected menu.

" Refer to the menu configuration on page 1-18 to display the desired

menu.

3 To select a setting, press the , , or key.

To enter a setting, use the keypad to type in the number.

4 Press the Enter key.

The setting is applied.

" To cancel the settings, press the Back key.

Memory Reception

Received faxes can be stored in the memory and printed at a specified time. This is convenient, for example, when confidential documents are received.

Memory reception can be used with the following settings.  Start/end time settings: Not set

MEMORY RX MODE function is normally set to ON. To print a fax saved in memory, set MEMORY RX MODE function to OFF.

 Start/end time settings: Set

Memory reception mode begins and ends at the specified time. Example 1: When ON TIME setting is set to 18:00 and OFF TIME setting is

set to 8:00

The machine is in memory reception mode from 18:00 to 8:00 and in normal reception mode, where faxes are printed after being received, from 8:00 to 18:00.

Example 2: When ON TIME setting is set to 12:00 and OFF TIME setting is set to 12:00 (the start time and end time are the same)

MEMORY RX MODE function is normally set to ON; however, faxes saved in memory are printed at 12:00.

36 Control Panel and Configuration Menu

Page 37

Setting Up the Memory RX Mode

1 Press the or key to select UTILITY, and then press the Enter key.

" For details on selecting a menu, refer to “General Procedure for Spec-

ifying Settings in the Utility Menu” on page 36.

2 Press the or key to select FAX RX OPERATION, and then press the

Enter key.

3 Check that MEMORY RX MODE is selected, and then press the Enter key. 4 U sing the or keys, select ON, and then press the Enter key. 5 Use the keypad to type in the time when memory reception mode begins, and

then press the Enter key. The ending time input box appears.

" To specify no start time, press the key without specifying a time.The pass-

word input box appears. Continue with step 7.

6 U s e the keypad to type in the time when memory recepti on mode ends, and

then press the Enter key.

The password input box appears.

7 Enter the password, and then press the Enter key.

Memory reception mode is set.

" Th e password is required for turning off memory reception mode or

changing the start/end times. Enter a 4-digit number.

" To specify no password, press the Enter key without specifying a pass-

word.

37 Control Panel and Configuration Menu

Page 38

Turning Off the Memory RX Mode

1 Press the or key to select UTILITY, and then press the Enter key.

" For details on selecting a menu, refer to “General Procedure for Spec-

ifying Settings in the Utility Menu” on page 36.

2 Press the or key to select FAX RX OPERATION, and then press the

Enter key.

3 Check that MEMORY RX MODE is selected, and then press the Enter key. 4 Us ing the or keys, select OFF, and then press the Enter key.

The password input box appears.

" If no password was specified, memory reception mode is canceled.

5 En ter the password, and then press the Enter key.

Memory reception mode is canceled.

" If fa xes are saved in memory, printing of the faxes begins.

Specifying Forwarding Settings

1 Press the or key to select UTILITY, and then press the Enter key.

" For details on selecting a menu, refer to “General Procedure for Spec-

ifying Settings in the Utility Menu” on page 36.

2 Press the or key to select FAX RX OPERATION, and then press the

Enter key.

3 Press the or key to select FORWARD, and then press the Enter key.

The FORWARD setting appears.

4 Press the or key to select ON or ON (PRINT), and then press the Enter

key.

5 Enter the destination, or select from the speed dial destinations.

" To select from the speed dial destinations, press the ADDRESS BOOK

key, type in the speed dial number, and then press the ENTER key.

" An e-mail address can also be specified.

6 Press the Enter key.

The forwarding settings are specified.

38 Control Panel and Configuration Menu

Page 39

1Sending

Faxes

Page 40

Basic Fax Operation

This section contains basic information of fax transmission.

" Documen ts with the following paper sizes can be faxed.

Maximum size: A4/Letter (when using the original glass) Width: 140 to 216 mm Length: 148 to 500 mm (when using the ADF)

Sending a Fax Using the ADF

If the ADF is used, original documents containing multiple pages can be automatically scanned.

" Do not load original documents that are bound together, for example, with

paper clips or staples.

" Do not load more than 35 sheets; otherwise an original documen t miss-

feed or damage to the document or machine may occur.

" If th e original document is not loaded correctly, it may not be fed in

straight, or an original document misfeed or damage to the document may occur.

" Do not open the ADF co ver while documents loaded into the ADF are

being scanned.

1 Press the Fax key to enter Fax mode.

" If the initial mode (UTILITY - MACHINE SETTING - INITIAL MODE) is

set to FAX, this step can be skipped.

2 Make sure that there is no document on the original glass. 3 Put the document into the ADF doc-

ument feed tray face up.

4 Adjust the document guides to the document size.

40 Sending Faxes

Page 41

5 Adjust the document image quality.

" Fo r details on adjusting the document image quality, refer to “Adjusting

the Image Quality” on page 44.

6 Specify the fax number of the recipient in one of the following ways:

– Direct dialing – Using the favorite list – Using the Speed Dial function – Using the Group Dial function – Using the Phone Book function – Using the Redial/Pause key

" For details on specifying the recipient, refer to “Specifying a Recipient” on

page 45. For details on using the Redial/Pause key, refer to “Using the Redial Function” on page 49.

" A transmission can also be sent to multiple recipients with the Broadcast

function. For details on sending a broadcast transmission, refer to “Sending a Fax to Multiple Recipients (Broadcast T ransmission)” on page49.

7 Press the Start key.

The document is scanned, and then the fax is sent.

" To stop the transmission, press the Stop/Reset key. A message appears,

requesting confirmation to cancel the setting. Select YES, and then press the Enter key.

" If th e fax could not be sent (for example, because the line was busy), the

automatic redial function will try sending the transmission again. If the fax could not be sent with the automatic redial function, a TX Result Report can be printed. For details, refer to “TX RESULT REPORT” on page 85.

" If you want to cancel a scanned document queued for transmission or a

fax waiting to be redialed, select CANCEL RESERV. from the menu. For details, refer to “Canceling a Queued Transmission” on page 58.

" If me mory is nearly full, scanning of the document is stopped and a mes-

sage appears, allowing you to select whether to start the transmission or cancel that transmission job. If the selection is made to cancel the job, the pages of the document that have been scanned for that job are deleted. If the selection is made to begin the transmission, transmission begins. After the scanned pages have been sent, scanning of the document starts again.

41 Sending Faxes

Page 42

Sending a Fax Using the Original Glass

1 Press the Fax key to enter Fax mode.

" If the initial mode (UTILITY - MACHINE SETTING - INITIAL MODE) is

set to FAX, this step can be skipped.

2 R emove all documents from the ADF.

" If you are using the original glass to scan, do not load any documents into

the ADF.

3 Lift to open the ADF cover. 4 Pl ace the original document face down on the original glass and align the

document on the scales above and to the left of the original glass.

5 Gently close the ADF cover.

" Closing it too quickly may cause the document to move on the original

glass.

" Take care not to trap your fingers when closing the ADF cover.

6 Adjust the document image quality.

" Fo r details on adjusting the document image quality, refer to “Adjusting

the Image Quality” on page 44.

7 Specify the fax number of the recipient in one of the following ways:

– Direct dialing – Using the favorite list – Using the Speed Dial function – Using the Group Dial function – Using the Phone Book functions – Using the Redial/Pause key

" For details on specifying the recipient, refer to “Specifying a Recipient” on

page 45. For details on using the Redial/Pause key, refer to “Using the Redial Function” on page 49.

" A transmission can also be sent to multiple recipients with the Broadcast

function. For details on sending a broadcast transmission, refer to “Sending a Fax to Multiple Recipients (Broadcast T ransmission)” on page49.

8 Press the Start key.

A screen appears, requesting confirmation of the scanning area.

9 To scan the displayed scanning area, press the Enter key. The document is

scanned.

42 Sending Faxes

Page 43

" To change the displayed scanning area, press the or key, select the

desired scanning area. Press the Enter key again to start scanning.

10 To scan multiple pages from the original glass, check that the message NEXT

PAGE?

appears, replace the document, and then press the Enter key. When scanning of the document is finished, press the Start key. The document is scanned, and then the fax is sent.

" To stop the transmission, press the Stop/Reset key. A message appears,

requesting confirmation to cancel the setting. Select YES, and then press the Enter key.

" If th e fax could not be sent (for example, because the line was busy), the

" If you want to cancel a scanned document queued for transmission or a

fax waiting to be redialed, select CANCEL RESERV. from the menu. For details, refer to “Canceling a Queued Transmission” on page 58.

" If me mory is nearly full, scanning of the document is stopped and a mes-

43 Sending Faxes

Page 44

Adjusting the Image Quality

The image quality of a document can be adjusted before it is sent as a fax.

Adjusting the Resolution

1 Press the or key to select the current fax image quality, and then press

the Enter key.

" STD/TEXT, FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/PHOTO

or S-FINE/PHOTO may appear, depending on the setting selected for FAX TX OPERATION in the UTILITY menu.

2 Check that QUALITY (ORIGINAL) is selected, and then press the Enter key. 3 Press the or key to select the fax resolution, and then press the Enter

key. The resolution is adjusted.

" Select the resolution appropriate for the document.

- STD/TEXT: Select this setting for documents containing handwriting or for computer printouts.

- FINE/TEXT: Select this setting for documents containing small print.

- S-FINE/TEXT: Select this setting for documents containing small print, such as newspapers, and documents containing detailed illustrations.

- STD/PHOTO: Select this setting for photo documents containing regular photos.

- FINE/PHOTO: Select this setting for photo documents containing fine images.

- S-FINE/PHOTO: Select this setting for photo documents containing finer images.

" The resolution returns to the default setting after the document is scanned

with a normal transmission or after transmission after manual transmission. The default setting can be changed. This is useful for specifying a frequently used resolution setting as the default. For details, refer to “FAX TX OPERATION” on page 30.

44 Sending Faxes

Page 45

Adjusting the Scan Density

1 Press the or key to select the current fax image quality, and then press

the Enter key.

" STD/TEXT, FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/PHOTO

or S-FINE/PHOTO may appear , depending on the setting selected for FAX TX OPERATION function in the UTILITY menu.

2 Press the or key to select DENSITY, and then press the Enter key . 3 Press the or key to select the scan density, and then press the Enter key.

The scan density is adjusted.

Specifying a Recipient

The recipients can be specified in any of the following ways.

 Direct dialing: Directly type in the fax number.  Using the favorite list: Recall a speed dial destination or group dial destina-

tion registered on the favorite list.

 Using the Speed Dial function: Specify a recipient registered with a speed

dial.

 Using group dial numbers: Recall a registered group dial destination.  Using the phone book functions: List or search for recipients registered as

speed dial numbers or group dial numbers, and then select a recipient.

 Using the Redial/Pause key: Specify the number of the recipient dialed last.

45 Sending Faxes

Page 46

Directly Entering a Fax Number

1 Use the numeric keypad to type in the fax number for the recipient.

" Th e keys that can be used to enter the fax number are: the number keys

(0 through 9), and #. If the Redial/Pause key is pressed while entering the fax number, a

2.5-second pause is added. A pause appears as dow.

P in the message win-

" If the machine is connected to a PBX line and the prefix number (outside

line access number) has been specified in the COMM. SETTING, enter “#” to dial the outside line access number automatically.

" To erase the entered number, hold down the Back key for about one sec-

ond, or press the Stop/Reset key.

2 Press the Enter key. 3 Press the or key to select FINISH, and then press the Enter key.

The destination is specified.

" To erase the selected destinations, press the Stop/Reset key.

Using the Favorite List

If frequently specified speed dial destinations and group dial destinations are registered in the favorite list, press the Address book key, and then press the or key to quickly select the desired destination.

" The destination must have been previously registered on the favorite list.

For details, refer to “Registering Destinations in the Favorite List” on page 75.

1 Press the Address book key.

" Th e Address book key can be used if the main screen or Can Use

AddressBook is displayed.

2 Press the or key to select the desired destination , an d then press the

Enter key.

" If a destinatio n was incorrectly selected, press the Back key, press the

Address book key, and then select the correct destination.

3 When EDIT = Select appears, press the Enter key again. 4 Press the or key to select FINISH, and then press the Enter key.

The destination is specified.

46 Sending Faxes

Page 47

" If a group dial destination was selected, multiple destinations are speci-

fied.

" To erase the selected destinations, press the Stop/Reset key.

Using the Speed Dial Function

If a recipient has been registered with a speed dial number, the recipient’s fax number can be dialed simply by pressing a speed dial number key.

" The recipient must have been registered with a speed dial in advance.

For details, refer to “Registering a Speed Dial Destination” on page 77.

1 Press the Address book key 2 times.

" Th e Address book key can be used if the main screen or Can Use

AddressBook is displayed.

2 Use the keypad to type in the speed dial number (1-220), and then press the

Enter key.

" If a number was incorrectly entered, press the Back key, and then type in

the correct number of the speed dial destination.

" If th e entered spe ed dial number is not registered with a fax number, the

message NOT FAX NO. appears. In addition, if the entered speed dial number is not registered with a recipient, the message

TERED!

ber.

appears. Enter a speed dial number registered with a fax num-

3 When EDIT=Select appears, press the Enter key again. 4 Press the or key to select FINISH, and then press the Enter key.

The destination is specified.

NOT REGIS-

" To erase the selected destinations, press the Stop/Reset key.

Using the List Function of the Phone Book

If a recipient is registered with a speed dial number or a group dial number, the recipient can be found by using the List or Search function of the phone book.

Follow the procedure described below to search using the List function of the phone book.

1 Press the Address book key 4 times.

" Th e Address book key can be used if the main screen or Can Use

AddressBook is displayed.

47 Sending Faxes

Page 48

2 C heck that LIST is selected, and then press the Enter key.

The list of programmed speed dial numbers and group dial numbers is displayed.

3 Press the or key to select the desired destination , an d then press the

Enter key.

" If a destinatio n was incorrectly selected , press the Back key, and then

perform the operation again from step 1.

4 When EDIT=Select appears, press the Enter key again. 5 Press the or key to select FINISH, and then press the Enter key.

" To erase the selected destinations, press the Stop/Reset key.

Using the Search Function of the Phone Book

If a recipient is registered with a speed dial number or a group dial number, the recipient can be found by using the List or Search function of the phone book.

Follow the procedure described below to search using the Search function of the phone book.

1 Press the Address book key 4 times.

" Th e Address book key can be used if the main screen or Can Use

AddressBook is displayed.

2 Press the or key to select SEARCH, and then press the Enter key.

A screen appears, allowing you to enter the text to be searched for.

3 Using the keypad, enter the first few characters of the name programmed for

the desired recipient.

" Enter the name programmed in the speed dial number or the group dial

number. For details on entering text, refer to “Entering Text” on page 97.

" Text up to 10 characters long can be entered.

4 Press the Enter key.

The number of names beginning with the text entered in step 3 is displayed.

" If no names beginning with the entered text are found, NOT FOUND is dis-

played.

48 Sending Faxes

Page 49

5 Press the or key to select the desired destination , an d then press the

Enter key.

" If the desired recipient name does not appear in the search results, press

the Back key twice to return to the screen allowing you to enter the text to be searched for, and then try searching for different text.

6 When EDIT=Select appears, press the Enter key again. 7 Press the or key to select FINISH, and then press the Enter key.

" To erase the selected destinations, press the Stop/Reset key.

Using the Redial Function

To send a fax to the last number dialed, press the Redial/Pause key to recall the fax number.

1 Press the Redial/Pause key. Check that the desired fax number appears in

the message window.

Specifying Multiple Recipients

A fax can be sent to multiple recipients in a single transmission. There are two methods for sending a fax to multiple recipients in a single transmission.

 Using group dial function  Using Broadcast function

Sending a Fax to Multiple Recipients (Broadcast Transmission)

Directly type in multiple destinations, or select from the favorite list, speed dial destinations or address book.

" A maximum of 236 destinations can be specified at one time. " With the transmission result report, you can check whether the fax was

sent to all recipients. For details on the transmission result report, refer to “Checking the Transmission/Reception Result From the Message Window” and “About the Reports and Lists” on page 84.

1 Position the document to be faxed. 2 If desired, adjust the image qual ity.

" The document image quality can be adjusted. For details, refer to “Adjust-

ing the Image Quality” on page 44.

49 Sending Faxes

Page 50

3 Specify the fax number of the recipient.

– Direct dialing: Enter the fax number of the recipient directly using the key-

pad. Press the Enter key.

Using the favorite list (including group dial destinations): Press the Address book key, press the or key to select the number of the desired speed dial or group dial destination, and then press the Enter key. Then, press the Enter key again.

– Using speed dial numbe rs: Press the Address book key 2 times, use the

keypad to type in the number of the desired speed dial destination, and then press the Enter key. Then, press the Enter key again.

– Using group dial numbers: Press the Address book key 3 times, use the

keypad to type in the number of the desired group dial destination, and then press the Enter key. Then, press the Enter key again.

– Using the address book: Press the Address book key 4 times, and then

use the List function or Search function to search for the desired destination. (For details, refer to “Using the List Function of the Phone Book” on page 47 or “Using the Search Function of the Phone Book” on page 48.) Then, press the key.

4 To add a destination, check that ADD is selected, and then press the Enter

key. Repeat step 3 until all desired destinations are specified.

– To finish specifying destinations, select FINISH, and then press the Enter

key.

– To check the specified destinations, select CHECK/EDIT. After checking

the destinations, press the Back key.

 To delete a destination, press the or key to select the destination to be

deleted after selecting CHECK/EDIT to check the destinations, and then press the Stop/Reset key . When a message appears, requesting confirmation to delete the destination, select YES, and then press the Enter key to delete the destination. After the destination is deleted, press the Back key.

" The Address book key can be used if Can Use AddressBook is displayed.

5 Press the Start key.

The document is scanned, and then the fax is sent.

" To stop the transmission, press the Stop/Reset key. A message appears,

requesting confirmation to cancel the setting. Select YES, and then press the Enter key. If this is done, all selected recipients are cleared.

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Sending a Fax to Multiple Recipients (Group Dial)

Multiple destinations can be selected with a group dial destination.

" Multiple destinations must have been previously registered with a group

dial destination. For details, refer to “Registering a Group Dial Destination” on page 79.

1 Press the Address book key 3 times.

" Th e Address book key can be used if the main screen or Can Use

AddressBook is displayed.

2 Use the keypad to type in the group dial number (1-20), and then press the

Enter key.

" If a number was incorrectly entered, press the Back key, and then type in

the correct number of the group dial destination.

" If th e entered gro up dial number is not registered with a fax number, the

message NOT FAX NO. appears. In addition, if the entered group dial number is not registered with a reci pient, the message NOT REGISTERED! appears. Enter a group dial number registered with a fax number.

3 When EDIT=SELECT appears, press the Enter key again. 4 Press the or key to select FINISH, and then press the Enter key.

" To erase the selected destinations, press the Stop/Reset key.

5 Press the Start key.

The document is scanned, and then the fax is sent.

" To stop the transmission, press the Stop/Reset key. A message appears,

requesting confirmation to cancel the setting. Select YES, and then press the Enter key. If this is done, all selected recipients are cleared.

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Sending a Fax at a Specified Time (Timer Transmission)

A document can be scanned and stored in memory to be sent at a specified time. This feature is convenient for sending faxes at discounted calling times.

" Whe n sending multiple documents together to a single destination at a

specified time, batch transmission is useful since only a single connection is required.

" If the machine is not programmed with the current time, the fax cannot be

sent at the specified time. For details on specifying the time, refer to “ADMIN. MANAGEMENT” on page 25.

" Timer transmission can be combined with broadcast transmission.

1 Position the document to be faxed. 2 If desired, adjust the image qual ity.

" The document image quality can be adjusted. For details, refer to “Adjust-

ing the Image Quality” on page 44.

3 Press the or key to select TIMER TX, and then press the ENTER key.

The TIMER TX SETTING screen appears.

4 U s ing the keypad, enter the desi re d transmission time, and then press the

NTER key.

" The time is set in the 24-hour format. " If you want to correct the time, press the BACK key, and then enter the

correct time.

5 Specify the fax number of the recipient.

" Refer to “Specifying a Recipient” on page 45. " To send a broadcast transmission to multiple destinations, refer to “Send-

ing a Fax to Multiple Recipients (Broadcast Transmission)” on page49. After all recipients have been specified, press the S scanning. After scanning is finished, the machine with enter a standby state.

TART key to begin

" If th e specified speed dial number is registered with batch transmission

settings, the fax will be sent at the time specified for the batch transmission.

52 Sending Faxes

Page 53

6 Press the START key to begin scanning, and then the machine enters trans-

mission standby mode.

appears in the screen when the machine is in standby mode.

" If you want to cancel a timer transmission, select CANCEL RESERV..

For details, refer to “Canceling a Queued Transmission” on page 58.

Sending a Batch Transmission

Multiple documents can be scanned and stored in the memory of this machine to be sent together to a single destination at a specified time.

" From th e UTILITY menu, batch transmission settings (transmission time)

must have been registered with a speed dial number in advance. For details, refer to “Using the Speed Dial Function” on page 47.

1 Position the document to be faxed. 2 If desired, adjust the image qual ity.

" Fo r details, refer to “Adjusting the Image Quality” on page 44.

3 Select destinations for the batch transmission from the favorite list, or specify

their speed dial number.

" Fo r details on selecting destinations from the favorite list, refer to “Using

the Favorite List” on page 46.

" Fo r details on specifying destinations by their speed dial number, refer to

“Using the Speed Dial Function” on page 47.

4 Press the START key to begin scanning, and then the machine enters trans-

mission standby mode.

appears in the screen when the machine is in standby mode.

" To cancel a batch transmission, select CANCEL RESERV. For details,

refer to “Canceling a Queued Transmission” on page 58.

53 Sending Faxes

Page 54

Memory Transmission and Direct Transmission

There are two methods for sending documents with this machine: memory transmission and direct transmission.

Memory Transmission

With this method, the fax transmission starts after the entire document is scanned and stored in the memory. The total number of pages is automatically printed with the page number in the header. However, the memory may become full if there are many pages in the document or if the data is large due to the fine image quality (resolution).

Direct Transmission

With this method, the transmission is performed in real time in the transmission sequence of the destinations. If there are many pages in the document, the fax can be sent with this method without the memory becoming full.

" As a default, MEMORY TX (memory transmission) is selected. The default

setting can be changed from the UTILITY menu. For details, refer to “FAX TX OPERATION” on page 30.

" Direct transmission cannot be used together with duplex (double-sided)

document transmission.

Changing the Transmission Method

The transmission method can be temporarily changed from the default setting.

1 Position the document to be faxed. 2 If desired, adjust the image qual ity.

" The document image quality can be adjusted. For details, refer to “Adjust-

ing the Image Quality” on page 44.

3 Press the or key to select the current transmission method, and then

press the E The TX MODE screen appears.

NTER key.

" If memory transmission has been specified as the default, MEMORY TX

appears. If direct transmission has been specified as the default, DIRECT TX appears.

4 Press the or key to select the desired transmission method, and then

press the Enter key.

54 Sending Faxes

Page 55

5 Specify the fax number of the recipient.

" Refer to “Specifying a Recipient” on page 45. " To send a broadcast transmission to multiple destinations, refer to “Send-

ing a Fax to Multiple Recipients (Broadcast T ransmission)” on page49.

6 Press the Start key to begin scanning and sending the fax.

" To stop the transmission, press the S t op/Reset key. A message appears,

requesting confirmation to cancel the setting. Select YES, and then press theEnter key.

" The transmission method returns to the default setting after the document

is scanned with a normal transmission or after transmission with a manual transmission. It is useful if the most frequently used transmission method is selected as the default. For details, refer to “FAX TX OPERATION” on page 30.

Sending a Fax Manually

Sending a Fax Manually After Using the Telephone

If the machine is connected to a telephone and the same line is used for both phoning and faxing, the document can simply be sent after talking with the recipient over the phone.

This is useful, for example, if you want to tell the recipient that you are sending a fax.

" Manual transmission cannot be used together with duplex (double-sided)

document transmission.

1 Load the document into the ADF.

" Whe n sending a fax manually, load the document into the ADF. An error

will occur if the document is placed on the original glass.

" For details on loading the document into the ADF , refer to “Sending a Fax

Using the ADF” on page 40.

2 If desired, adjust the image qual ity.

" The document image quality can be adjusted. For details, refer to “Adjust-

ing the Image Quality” on page 44.

3 Pick up the handset and check that the dial tone can be heard.

55 Sending Faxes

Page 56

4 Specify the fax number of the recipient by using the telephone to dial the fax

number.

" The fax number of the recipient can also specified using the keypad in the

control panel of this machine.

" If Pulse is selected as the telephone line type, press the key to tempo-

rarily change the line type to Tone.

5 After finishing talking on the phone, the recipient should press the necessary

key to start receiving the fax. Once the recipient’s fax machine is ready, a beep is sounded.

6 Pre ss the Start key to begin scanning and sending the fax. 7 R eplace the handset to its cradle.

" To stop the transmission, press the Stop/Reset key. A message appears,

requesting confirmation to cancel the setting. Select YES, and then press theEnter key.

Sending a Fax Manually Using the ON HOOK Key

" Manual transmission cannot be used together with duplex (double-sided)

document transmission.

1 Load the document into the ADF.

" Whe n sending a fax manually, load the document into the ADF. An error

will occur if the document is placed on the original glass.

" For details on loading the document into the ADF , refer to “Sending a Fax

Using the ADF” on page 40.

2 If desired, adjust the image qual ity.

" The document image quality can be adjusted. For details, refer to “Adjust-

ing the Image Quality” on page 44.

3 Press the On hook key. 4 Specify the fax number of the recipient.

" The keys for registered destinations can be used even if the On hook key

has been pressed. For details, refer to “Specifying a Recipient” on page 45. (Group dial destinations cannot be specified.)

" If Pulse is selected as the telephone line type, press the key to tempo-

rarily change the line type to Tone.

56 Sending Faxes

Page 57

5 Pre ss the Start key to begin scanning and sending the fax.

" To stop the transmission, press the Stop/Reset key. A message appears,

requesting confirmation to cancel the setting. Select YES, and then press the Enter key.

Sending a Fax to a Combination of Fax Numbers (Chain Dial)

Multiple fax numbers can be combined to specify the recipients. This is called “chain dialing”.

For example, if the phone number and the extension number of a recipient are registered as different speed dial destinations, the fax number of the recipient can be specified by combining the two num be r s.

1 Position the document to be faxed. 2 If desired, adjust the image qual ity.

" The document image quality can be adjusted. For details, refer to “Adjust-

ing the Image Quality” on page 44.

3 Press the On hook key. 4 Directly type in the first number, or select it from the favorite list or speed dial

destinations.

" Refer to “Specifying a Recipient” on page 45.

5 Directly type in the second number, or select it from the favorite list or speed

dial destinations.

6 Press the START key to begin scanning and sending the fax.

" To stop the transmission, press the Stop/Reset key. A message appears,

requesting confirmation to cancel the setting. Select YES, and then press the Enter key.

57 Sending Faxes

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Canceling a Queued Transmission

Of the documents stored in memory and waiting to be sent, a specific document can be selected and deleted.

1 Press the or key to select CANCEL RESERV., and then press the Enter

key. The CANCEL RESERV. screen appears.

" If no job s have been queued in memory, the message NONE appears.

2 U sing the or key, select the job to be deleted.

" The following types of job are displayed.

– MEMORY: Normal transmission queued in memory – BROADCAST: Broadcast transmission – TIMER TX: Timer transmission (fax) – FORWARD: Forwarding transmission

" To check the recipients for the currently displayed broadcast transmission

job, press the key. After checking, press the Back key to return to the previous screen.

3 Press the Enter key.

A message requesting confirmation to delete the job appears.

4 C heck that YES is selected, and then press the Enter key.

The job is deleted.

58 Sending Faxes

Page 59

About the Fax Header

If transmission source information is set in Header setting to be printed, information such as the sender’s name, fax number, transmission date/time, session number and page number can be printed by the recipient.

The following items are in the header.

Element Description

Transmission date/time Shows the date/time that the fax was sent. The

time is indicated in the 24-hour format. Fax number Shows th e sender’s fax number. Sender’s name Shows the sender’s name. Session number Shows the session number used to manage the

sent fax.

Page number Shows the page number.

Shown as page number/total number of pages.

" With a transmi s sion using the telephone or

the On hook key or with a direct transmission, multiple pages are not shown.

" To print the header, specify the transmission source settings with ADMIN.

MANAGEMENT/USER SETTING in the UTILITY menu, and then set FAX TX OPERATION/HEADER to ON. For details refer to “FAX TX OPERATION” on page 30.

59 Sending Faxes

Page 60

1Faxing From

a Computer

(PC-FAX)

Page 61

Sending a Fax Directly From a Computer (PC-FAX)

A fax can be sent directly from a computer through USB or Network, instead of the computer document being printed, then loaded to be faxed.

" In order to pe rform a PC-FAX operation, the fax driver must be installed. " Th e fax driver is not compatible with IPP (Internet Printing Protocol).

PC-FAX Settings

Common Buttons

The buttons described below appear on each tab.  OK: Click to exit the Printing Preferences dialog box, saving any changes

made.

 Cancel: Click to exit the Printing Preferences dialog box without saving any

changes made.

 Apply: Click to save all changes without exiting the Printing Preferences dia-

log box.

 Help: Click to view the help.

Settings Tab

The Settings tab allows you to

 Specify the paper size  Specify the paper orientation  Specify the resolution

Sender Information Tab

The Sender Information tab allows you to  Enter sender information (for example, the sender name and sender fax num-

ber)

61 Faxing From a Computer (PC-FAX)

Page 62

Address Book Tab

The Address Book tab allows you to

 Register frequently used destinations  Register multiple frequently used destinations  Edit/delete recipient information  Import/export recipient information

Displaying PC-FAX Settings

Windows Vista

1 From the Start menu, select Control Panel, and then click Hardware and

Sound to select Printers.

2 R ight-click the MC160 (FAX) printer icon, and then select Printing

Preferences.

Windows XP/Server 2003

1 From the Start menu, select Printers and Faxes to display the Printers and

Faxes folder.

2 R ight-click the MC160 (FAX) printer icon, and then select Printing

Preferences.

Windows 2000

1 From the Start menu, select Settings, and then select Printers to display the

Printers folder.

2 R ight-click the MC160 (FAX) printer icon, and then select Printing

Preferences.

62 Faxing From a Computer (PC-FAX)

Page 63

Basic PC-FAX Transmissions

Click Print in the menu of the document to be faxed.

A dialog box appears, allowing you to specify the print settings.

2 Select MC160 (FAX) as the printer. 3 Click the Print button.

The Destination Settings dialog box appears.

" The names of buttons that appear differ depending on the application.

4 In the Destination Settings tab, specify the destination.

– When directly typing in the fax number of the reci pient, enter the informa-

tion in the Name and Fax Number boxes under User/Group List.

– When selecting the recipient fax number from the address book, click the

desired recipient in the list.

5 Click the > button.

The recipient moves under Destination List.

" The fax will be sent to all destinations displayed under Destination List. " To remove a destination from under Destination List, click the < button.

6 Click the Cover Sheet tab. 7 Under Select Cover Sheet, select the desired cover page format. 8 If Select Cover Sheet is set to any setting other than No Cover Sheet,

settings can be specified for the following.

– To insert an image in the cover page, select the Insert Image check box,

and then specify settings for the following.

• Zoom: Specify the size of the image.

• X: Specify the horizontal position of the image.

• Y: Specify the vertical position of the image.

– Under Cover Sheet Information, select the information to be printed on

the cover page.

• Subject: A subject can be printed on the fax. Type the subject in the

text box.

• Destination List: The recipient of the fax transmission can be printed.

• Sender: The information for the sender of the fax can be printed. The

PC-FAX settings specified on the Sender Information tab are printed. Click the Edit button to change the information in the dialog box that appears.

• Date/Time: The date and time of the fa x transmission can be printed.

9 Click the OK button.

The PC-FAX transmission is sent.

63 Faxing From a Computer (PC-FAX)

Page 64

1Receiving

Faxes

Page 65

Receiving Faxes Automatically

" When the machine is turned off, faxes cannot be received. Therefore, be

sure to leave the machine turned on.

" To print a received fax, change the paper type to PLAIN PAPER and the

paper size to A4, LEGAL 14, LETTER or LEGAL 13.5.

If the RX Mode parameter on the FAX RX OPERA TION menu is set to AUTO RX, no special operation is needed in order to receive the fax. Reception begins after the specified number of rings.

" If the RX Mode parameter on the FAX RX OPERATION menu is set MAN-

UAL RX, the fax is not received automatically. For details, refer to “FAX RX OPERATION” on page 32.

" If MEMORY RX MODE function is set to ON, printing does not begin auto-

matically after the fax is received. A received document is saved in memory and is printed at the time specified for MEMORY RX MODE function. In addition, if MEMORY RX MODE function is set to OFF, the fax is printed. For details on MEMORY RX MODE function in the UTILITY menu, refer to “FAX RX OPERATION” on page 32. For details on specifying the settings for MEMORY RX MODE function, refer to “Setting Up the Memory RX Mode” on page 37.

" This machine does not support polling reception.

Receiving Faxes Manually

" When the machine is turned off, faxes cannot be received. Therefore, be

sure to leave the machine turned on.

" To print a received fax, change the paper type to PLAIN PAPER and the

paper size to A4, LEGAL 14, LETTER or LEGAL 13.5.

If a telephone is connected to this machine and the same line is used for phoning and faxing, the fax can be received after picking up the handset.

1 After the telephone rings, pick up the handset.

" If RX MODE setting on the FAX RX OPERATION menu is set to MANUAL

RX, the machine will continue ringing whether the call is being received from a fax machine or a telephone.

65 Receiving Faxes

Page 66

2 Press the Start key.

The machine starts receiving the fax.

" If the machine is in any mode other than Fax mode, press the Fax key to

enter Fax mode before pressing the Start key.

" After completing the telephone conversation, press the Start key to begin

receiving the fax.

" If the handset is picked up and the call is being received from a fax

machine, press the Start key to begin receiving the fax.

3 R eplace the handset to its cradle.

Forwarding Received Faxes

With forwarding, the received document is sent to the destination specified with this machine.

A fax number or e-mail address can be specified as the forwarding destination.

" Fo r details on specifying the forwarding destination, refer to “Specifying

Forwarding Settings” on page 38.

Printing Received Faxes

Printable Area

The printable area on all media sizes is up to 4.0 mm (0.157") from the edges of the media.

Each media size has a specific printable area (the maximum area on which the machine can print clearly and without distortion).

66 Receiving Faxes

Printable

Area

a=4.0 mm (0.157")

Page 67

This area is subject to both hardware limits (the physical media size and the margins required by the machine ) and software constraints (the amount of memory available for the full-page frame buffer). The printable area for all media sizes is the page size minus 4.0mm (0.157") from all edges of the media.

" When printing in color on legal-size media, the bottom margin is 16.0mm

(0.63").

Adding the Sender’s Information When Printing Faxes

If FOOTER setting in the Utility menu is set to ON, information such as the sender’s fax number, reception date/time, session number and page number can be printed 4.0mm (0.157") from the bottom edge of the fax that is received and printed.

The following items appear in the footer.

Item Description

This machine’s fax number

Reception date/time Shows the date/time that the fax was received.

Sender’s fax number Shows the sender’s fax number. Session number Shows the session number used to manage the

Page number Shows the page number.

Shows the fax number specified for this machine

with ADMIN. MANAGEMENT/USER SETTING in

the UTILITY menu.

The time is indicated in the 24-hour format.

received fax.

" To print the footer , set FAX RX OPERATION/FOOTER to ON. For details

refer to “FAX RX OPERATION” on page 32.

67 Receiving Faxes

Page 68

Method of printing during reception

The relationship between the length of the received document and the document that is actually printed is shown below.

The document is printed differently depending on the setting selected for the REDUCTION RX parameter on the FAX RX OPERA TION menu.

REDUCTION RX: ON

" Imag es are only reduced in the vertical direction.

Recording paper size

A4 OFF Less than 289 1 page with 100%

Letter OFF Less than 271 1 page with 100%

Footer Length of received

image, mm

290 – 313 1 page with (289/image length)%

314 – 570 Divide into 2 pages with 100% 571 – 851 Divide into 3 pages with 100% 852 - Divide into 4 pages with 100%….

ON Less than 285 1 page with 100%

286 – 309 1 page with (285/image length)%

310 – 562 Divide into 2 pages with 100% 563 – 839 Divide into 3 pages with 100% 840 - Divide into 4 pages with 100%…

272 – 295 1 page with (271/image length)%

296 – 534 Divide into 2 pages with 100% 535 – 797 Divide into 3 pages with 100% 798 - Divide into 4 pages with 100%….

ON Less than 267 1 page with 100%

268 – 291 1 page with (267/image length)%

292 – 526 Divide into 2 pages with 100% 527 – 785 Divide into 3 pages or more 786 - Divide into 4 pages with 100%….

Printing

reduction

68 Receiving Faxes

Page 69

Recording paper size

Legal 14 OFF Less than 348 1 page with 100%

LEGAL 13.5 OFF Less than 335 1 page with 100%

Footer Length of received

image, mm

349 – 371 1 page with (347/image length)%

372 – 688 Divide into 2 pages with 100% 689 – 1028 Divide into 3 pages with 100% 1029 - Divide into 4 pages with 100%….

ON Less than 344 1 page with 100%

345 – 367 1 page with (343/image length)%

368 – 680 Divide into 2 pages with 100% 681 – 1016 Divide into 3 pages with 100% 1017 - Divide into 4 pages with 100%….

336 – 359 1 page with (335/image length)%

360 – 662 Divide into 2 pages with 100% 663 – 989 Divide into 3 pages with 100% 990 - Divide into 4 pages with 100%….

ON Less than 331 1 page with 100%

332 – 355 1 page with (331/image length)%

356 – 654 Divide into 2 pages with 100% 655 – 977 Divide into 3 pages with 100% 978 Divide into 4 pages with 100%….

Printing

reduction

69 Receiving Faxes

Page 70

REDUCTION RX: OFF

Recording paper size

A4 OFF Less than 289 1 page

Letter OFF Less than 271 1 page

Legal 14 OFF Less than 348 1 page

Footer Length of received

image, mm

290 – 570 Divide into 2 pages 571 – 851 Divide into 3 pages 852 - Divide into 4 pages or more

ON Less than 285 1 page

286 – 562 Divide into 2 pages 563 – 839 Divide into 3 pages 840 - Divide into 4 pages or more

272 – 534 Divide into 2 pages 535 – 797 Divide into 3 pages 798 - Divide into 4 pages or more

ON Less than 267 1 page

268 – 526 Divide into 2 pages 527 – 785 Divide into 3 pages 786 - Divide into 4 pages or more

349 – 688 Divide into 2 pages 689 – 1028 Divide into 3 pages 1029 - Divide into 4 pages or more

ON Less than 344 1 page

345 – 680 Divide into 2 pages 681 – 1016 Divide into 3 pages 1017 - Divide into 4 pages or more

Printing

70 Receiving Faxes

Page 71

Recording paper size

LEGAL 13.5 OFF Less than 335 1 page

Footer Length of received

image, mm

356 – 662 Divide into 2 pages 663 – 989 Divide into 3 pages 990 - Divide into 4 pages or more

ON Less than 331 1 page

332 – 654 Divide into 2 pages 655 – 977 Divide into 3 pages 978 - Divide into 4 pages or more

Printing

REDUCTION RX: CUT

" If an image does not fit within a page, any part of the image exceeding

24mm is cut off and printed on the next page.

Recording paper size

A4 OFF Less than 289 1 page

Footer Length of received

image, mm

290 – 313 Print into 1 page. 1-24mm of end

314 – 570 Divide into 2 pages 571 – 594 Divide into 2 pages. 1-24mm of

595 – 851 Divide into 3 pages

852 - Divide into 3 pages....

ON Less than 285 1 page

286 – 309 Print into 1 page. 1-24mm of end

310 – 562 Divide into 2 pages 563 – 586 Divide into 2 pages. 1-24mm of

587 – 839 Divide into 3 pages

840 - Divide into 3 pages....

Printing

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end is cut.

is cut.

end is cut.

71 Receiving Faxes

Page 72

Recording paper size

Letter OFF Less than 271 1 page

Legal 14 OFF Less than 348 1 page

Footer Length of received

image, mm

272 – 295 Print into 1 page. 1-24mm of end

296 – 534 Divide into 2 pages 535 – 558 Divide into 2 pages. 1-24mm of

559 – 797 Divide into 3 pages

798 - Divide into 3 pages....

ON Less than 267 1 page

268 – 291 Print into 1 page. 1-24mm of end

292 – 526 Divide into 2 pages 527 – 550 Divide into 2 pages. 1-24mm of

551 – 785 Divide into 3 pages

786 - Divide into 3 pages....

349 – 371 Print into 1 page. 1-24mm of end

372 – 688 Divide into 2 pages 689 – 712 Divide into 2 pages. 1-24mm of

713 – 1028 Divide into 3 pages

1029 - Divide into 3 pages....

ON Less than 344 1 page

345 – 368 Print into 1 page. 1-24mm of end

369 – 680 Divide into 2 pages 681 – 704 Divide into 2 pages. 1-24mm of

705 – 1016 Divide into 3 pages

1017 - Divide into 3 pages....

Printing

is cut.

end is cut.

is cut.

end is cut.

is cut.

end is cut.

is cut.

end is cut.

72 Receiving Faxes

Page 73

Recording paper size

LEGAL 13.5 OFF Less than 335 1 page

Footer Length of received

image, mm

336 – 359 Print into 1 page. 1-24mm of end

360 – 662 Divide into 2 pages 663 – 686 Divide into 2 pages. 1-24mm of

687 – 989 Divide into 3 pages

990 - Divide into 3 pages....

ON Less than 331 1 page

332 – 355 Print into 1 page. 1-24mm of end

356 –654 Divide into 2 pages 655 – 678 Divide into 2 pages. 1-24mm of

679 – 977 Divide into 3 pages

978 - Divide into 3 pages....

Printing

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end is cut.

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end is cut.

73 Receiving Faxes

Page 74

1Registering

Recipients

Page 75

About the Dial Register Function

Frequently used fax numbers can be registered with the DIAL REGISTER function so that the fax number can be easily accessed. In addition, this reduces input errors.

The following registration methods are available:  Favorite: Frequently used speed dial and group dial destinations can be

registered on the favorite list to allow the fax number to quickly be recalled. For details on registering destinations, refer to “Favorite List” on page 75.

 Speed Dial: Fax numbers can be registered as speed dial destinations. When

sending a fax transmission, type in the speed dial number to recall the fax number. For details on registering destinations, refer to “Speed Dialing” on page 77.

 Group Dial: Multiple destinations can be registered together as a group dial

destination. When sending a fax transmission, type in the group dial number to recall fax numbers for a broadcast transmission. For details on registering destinations, refer to “Group Dialing” on page 79.

" When registering destinations as speed dial or group dial destinations,

use the Search function to search for the recipients. For details on using the Search Function, refer to “Using the List Function of the Phone Book” on page 47 and “Using the Search Function of the Phone Book” on page 48.

Favorite List

Registering Destinations in the Favorite List

Frequently used speed dial and group dial destinations can be registered on the favorite list to allow the fax number to quickly be recalled. A maximum of 20 destinations can be registered on the favorite list.

" Before registerin g destinations in the favorite list, register them as speed

dial or group dial destinations.

1 Press the or key to select UTILITY, and then press the Enter key.

" Fo r details on selecting a menu, refer to “General Procedure for Specify-

ing Settings in the Utility Menu” on page 36.

2 Press the or key to select DIAL REGISTER, and then press theEnter key. 3 C heck that FAVORITE is selected, and then press the Enter key.

The FAVORITE screen appears.

75 Registering Recipients

Page 76

" When registering the first destination in the favorite list, continue with step

4 C heck that ADD is selected, and then press the Enter key. 5 Type in the speed dial number (1-220), and then press the Enter key.

– To program a group dial number, press the Address book key, type in the

group dial number (1-20), and then press theEnter key.

" If a destinatio n is alread y registered in the favorite list, select ADD, and

then press the Enter key to display a screen for entering the speed dial number.

" Fo r details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 97.

6 Press the Enter key again. 7 Press the or key to select FINISH, and then press the Enter key.

– To add another destination to the favorite list, select ADD, press the

Enter key, and then repeat steps 4 through 6. The destination is registered in the favorite list.

" To return to the Fax mode screen, continue pressing the Back key until

the Fax mode screen appears, or press the Stop/Reset key.

Deleting Destinations from the Favorite List

A destination registered in the favorite list can be deleted.

1 Press the or key to select UTILITY, and then press the Enter key.

" Fo r details on selecting a menu, refer to “General Procedure for Specify-

ing Settings in the Utility Menu” on page 36.

2 Press the or key to select DIAL REGISTER, and then press the Enter

key.

3 Check that FAVORITE is selected, and then press the Enter key.

The FAVORITE screen appears.

4 Press the or key to select CHECK/EDIT, and then press the Enter key. 5 Press the or key to select the destination to be deleted , and then press

the Stop/Reset key.

6 C heck that YES is selected, and then press the Enter key.

76 Registering Recipients

Page 77

7 Press the Back key.

" To delete another destination, repeat the procedure from step 5.

8 Press the or key to select FINISH, and then press the Enter key.

The destination is deleted from the favorite list.

" To return to the Fax mode screen, continue pressing the Back key until

the Fax mode screen appears, or press the Stop/Reset key.

Speed Dialing

Registering a Speed Dial Destination

Frequently specified fax numbers (maximum of 220) can be registered as speed dial destinations. In addition, batch transmission settings can be specified.

1 Press the or key to select UTILITY, and then press the Enter key.

" Fo r details on selecting a menu, refer to “General Procedure for Specify-

ing Settings in the Utility Menu” on page 36.

2 Press the or key to select DIAL REGISTER, and then press the Enter

key.

3 Press the or key to select SPEED DIAL, and then press the Enter key.

The SPEED DIAL screen appears.

4 Use the keypad to type in the speed dial number (1-220), and then press the

Enter key.

" If LDAP se arch settings have been specified, a screen allowing MANUAL

SETTING or LDAP SEARCH to be selected appears after the Enter key is pressed. Select MANUAL SETTING, and then press the Enter key.

" Fo r details on entering/editing numbers, refer to “Entering Text” on

page 97.

" If the destination is already registered with the specified speed dial num-

ber, REGISTERED! appears. Press the Back key to return to the DIAL REGISTER screen, and then continue with step 3.

5 Enter the name of the speed dial destination to be registered, and then press

the Enter key.

" Text up to 20 characters long can be entered for the name. " Fo r details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 97.

77 Registering Recipients

Page 78

6 Use the keypad to enter the fax number of the recipient.

" The fax number can contain a maximum of 50 characters. " Fo r details on entering/editing numbers, refer to “Entering Text” on

page 97.

7 Press the key. 8 Press the or key to select an item whose settings have already been

specified.

– To specify batch transmission settings, select BATCH TIME, press the

Enter key, and then continue with step 9.

– To specify the modem speed, select MODEM SPEED, press the Enter

key, and then continue with step 10.

9 Use the keypad to type in the batch transmission time, and then press the

Enter key. The batch transmission settings are specified. Continue with step 11.

" Fo r details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 97.

10 Press the or key to select the desired modem speed, and then press the

Enter key. The modem speed is specified. Continue with step 11.

" If a transmission error occurs, select 14.4 or 9.6 for the modem speed.

11 Press the Back key.

12 Press the Enter key.

The entered information is registered with the speed dial number.

" To return to the Fax mode screen, continue pressing the Back key until

the Fax mode screen is displayed.

Changing/Deleting Speed Dial Information

The registered speed dial information can be changed.

1 Press the or key to select UTILITY, and then press the Enter key.

" Fo r details on selecting a menu, refer to “General Procedure for Specify-

ing Settings in the Utility Menu” on page 36.

2 Press the or key to select DIAL REGISTER, and then press the Enter

key.

3 Press the or key to select SPEED DIAL, and then press the Enter key.

The SPEED DIAL screen appears.

78 Registering Recipients

Page 79

4 Use the keypad to type in the speed dial number (1-220) to be edited/deleted,

and then press the Enter key.

" Fo r details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 97.

5 Press the or key to select EDIT or DELETE, and then press th e Enter

key.

– If EDIT was selected, the name is displayed. Continue with step 6. – If DELETE was selected, the settings registered with the speed dial

number are deleted. This completes the procedure when it is deleted.

6 If desired, edi t the name, fax number, modem speed and batch transmission

settings, and then press the Enter key. The edited information is registered with the speed dial number.

" If th e edited speed dial destination is registered in the favorite list, with a

group dial destination or as forwarding settings, a message appears, requesting confirmation to leave the edited speed dial destination registered as it is. To leave it registered as it is, select YES. To not leave it registered as it is, select NO. Then, press the Enter key.

" If a documen t is queued in the memory for a batch transmission and the

batch transmission time is changed, the document in the memory will be sent at the time before the setting was changed.

" Fo r details on editing text, refer to “Entering Text” on page 97.

Group Dialing

Registering a Group Dial Destination

Fax numbers frequently specified for broadcast transmission can be registered as a group dial destination. A maximum of 50 destinations can be registered together as one group.

" Before registerin g a group dial destination, register the destinations as

speed dial destinations.

1 Press the or key to select UTILITY, and then press the Enter key.

" Fo r details on selecting a menu, refer to “General Procedure for Specify-

ing Settings in the Utility Menu” on page 36.

2 Press the or key to select DIAL REGISTER, and then press the Enter

key.

79 Registering Recipients

Page 80

3 Press the or key to select GROUP DIAL, and then press the Enter key.

The GROUP DIAL screen appears.

4 Use the keypad to type in the group dial number (1-20), and then press the

Enter key.

" Fo r details on entering/editing numbers, refer to “Entering Text” on

page 97.

" If the destination is already registered with the specified group dial num-

ber, REGISTERED! appears. Press the Back key to return to the DIAL REGISTER screen, and then continue with step 3.

5 Enter the name of the group dial destination to be registered, and then press

the Enter key.

" Text up to 20 characters long can be entered for the name. " Fo r details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 97.

6 U s e the keypad to type in the speed dial number to be registered with the

group dial destination, and then press the Enter key.

" To program a group dial number registered with a group dial destination,

press the Address book key, type in the group dial number and then press the Enter key.

" Fo r details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 97.

7 Press the Enter key again. 8 C heck that ADD is selected, and then press the Enter key. Repeat steps 6

through 8 until all desired destinations are specified.

– If no more recipients are to be specified, continue with step 9.

9 Select FINISH, and then press the Enter key.

The destinations are registered as the group dial destination.

" To return to the Fax mode screen, continue pressing the Back key until

the Fax mode screen appears, or press the Stop/Reset key.

80 Registering Recipients

Page 81

Changing/Deleting Group Dial Information

The registered group dial information can be changed.

1 Press the or key to select UTILITY, and then press the Enter key.

" Fo r details on selecting a menu, refer to “General Procedure for Specify-

ing Settings in the Utility Menu” on page 36.

2 Press the or key to select DIAL REGISTER, and then press the Enter

key.

3 Press the or key to select GROUP DIAL, and then press the Enter key.

The GROUP DIAL screen appears.

4 Use the keypad to type in the number of the group dial destination to be

edited/deleted, and then press the Enter key.

" Fo r details on entering/editing text and the characters that can be

entered, refer to “Entering Text” on page 97.

5 Press the or key to select EDIT or DELETE, and then press th e Enter

key.

– If EDIT was selected, the name is displayed. Continue with step 6. – If DELETE was selected, the settings programme d for the group dial

number are deleted. This completes the procedure when it is deleted.

6 If you want to change the name of the group, enter the new name, and then

press the Enter key.

" Fo r details on editing text, refer to “Entering Text” on page 97.

7 Add/delete destinations.

– To add a destination, check that ADD is selected, and then press the

Enter key. Type in the speed dial number, press the Enter key, and then press the Enter key again.

– To delete a destination, press the or key to select CHECK/EDIT, and

then press the Enter key.

• Press the or key to select the destination to be deleted, and then

press the Stop/Reset key.

– Check that YES is selected, and then press the Enter key. – The destination is deleted from the group dial list.

8 Press the or key to select FINISH, and then press the Enter key.

The edited information is registered with the group dial number.

81 Registering Recipients

Page 82

1Confirmation

Mode

Page 83

About the Machine’s Counters

The operations performed since this machine was installed can be checked with REPORTS/STATUS in the menu. Follow the procedure described below to check the fax-related counters.

Checking the Counter for Fax Printing

This counter shows the total number of fax prints made since this machine was installed.

1 Press the or key to select REPORTS/STATUS, and then press the Enter

key.

2 C heck that TOTAL PRINT is selected, and then press the Enter key.

The TOTAL PRINT screen appears.

3 Press the or key to scroll through the screen until FAX PRINT appears.

Check the total number of pages printed as faxes.

" To return to the Fax mode screen, press the Stop/Reset key.

Checking the Counter for Total Scans

This counter shows the total number of scans made, excluding copies, since this machine was installed.

1 Press the or key to select REPORTS/STATUS, and then press the Enter

key.

2 C heck that TOTAL PRINT is selected, and then press the Enter key.

The TOTAL PRINT screen appears.

3 Press the or key to scroll through the screen until TOTAL SCAN appears.

Check the total number of scans made with faxes.

" To return to the Fax mode screen, press the Stop/Reset key.

83 Confirmation Mode

Page 84

Checking the Transmission/Reception Result From the Message Window

The results of a maximum of 60 fax transmissions/receptions can be viewed. In addition, the transmission/reception results that are displayed can be printed

by pressing the Start Mono key.

1 Press the or key to select REPORTS/STATUS, and then press the Enter

key.

2 Press the or key to select TX/RX RESULT, and then press the Enter key.

The TX/RX RESULT screen appears and displays the communications log.

" To return to the Fax mode screen, press the Enter key.

About the Reports and Lists

Reports on the status of fax transmissions/receptions and the speed dial settings can be printed.

The following reports and lists can be printed with this machine.

" Fo r details on printing the reports and the lists, refer to the following sec-

tion.

Printing the Reports and Lists

1 Press the or key to select REPORTS/STATUS, and then press the Enter

key.

2 Press the or key to select REPORT, and then press the Enter key. 3 Press the or key to select the desired report, press the Enter key, and

then Start key. The report is printed

84 Confirmation Mode

Page 85

TX RESULT REPORT

The session number, recipient name, date sent, starting time of transmission, number of document pages, time required, mode, and transmission result are printed.

" Th e mach ine can also be set to print this report

> with each transmission, > only when an error occurs > or not at all. For details, refer to “REPORTING” on page 35.

SESSION FUNCTION NO. DESTINATION

0001 TX 001 AAA NEWYORK

STATION

012345678 00A0: TX CANCEL

DATE TIME PAGE DURATION MODE RESULT

APR.19 18:00 010 00h02min21s G3 STOP

RX RESULT REPORT

The session number, date received, starting time of reception, number of pages received, time required, mode, and reception result are printed.

" The machine can be set to print this report

> with each reception > only when an error occurs > or not at all. For details, refer to “REPORTING” on page 35.

SESSION FUNCTION NO. DESTINATION

0001 RX 001

STATION

098765432 0014:ERROR DURING RX

DATE TIME PAGE DURATION MODE RESULT

APR.19 18:00 001 00h02min21s ECM NG

85 Confirmation Mode

Page 86

ACTIVITY REPORT

The operation number, session number, date of operation, starting time of transmission/reception, type of operation (transmission or reception), recipient name, number of pages sent/received, mode, and transmission/reception result are printed.

" The machine can be set to print this report automatically after every 60

transmissions/receptions. For details, refer to “REPORTING” on page 35.

NO. SESSION DATE TIME TX/RX DESTINATION

01 0001 APR.19 16:32 TX--- AAA NEWYORK

02 0002 APR.19 18:00 ---RX

03 0003 APR.19 18:00 ---RX

04 0004 APR.19 19:12 TX--- HEAD OFFICE

STATION

012345678

098765432

024682468

MEMORY DATA LIST

This is a list of documents queued to be sent and documents specified for timer transmission (including batch transmission).

The session number, type of operation being performed, time, recipient name, and number of document pages are printed.

SESSION FUNCTION TIME NO. DESTINATION STATION P AGE

0001 TX 18:00 001 SP-001 AAA NEWYORK

PAGE DURATION MODE RESULT

006 00h01min16s ECM OK

001 00h02min21s ECM NG

012 00h02min48s ECM OK

001 00h00min56s ECM OK

012

012345678

0034

MEMORY IMAGE PRINT

A reduced image of the first page of the document waiting to be sent in addition to the session number, type of operation being performed, recipient name, date, time, and number of document pages are printed.

86 Confirmation Mode

Page 87

FAVORITE LIST

The destinations registered in the favorite list are printed in the order that they appear in the favorite list.

FA-NO. DESTINATION STATION DESTINATION NUMBER SPEED SET DATE FA-01 AAA NEWYORK 012345678 33.6 JAN.20.2006 FA-02 AAA TOKYO 098765432 33.6 JAN.20.2006 FA-03 HEAD OFFICE 024682468 33.6 FEB.12.2006 FA-04 0P02345678 0224466880 12.8 FEB.12.2006

SPEED DIAL LIST

The recipients programmed for the speed dial numbers are printed in numerical order. The time specified for speed dial numbers registered with batch transmission settings appears below “DETAIL”.

SP-NO. DESTINATION STATION DESTINATION NUMBER DETAIL SET DATE

SP-001 AMSTERDAM OFFICE 0P09876543 23:00 33.6 JAN.20.200

SP-002 KOREA OFFICE 0P01357913 33.6 JAN.20.200

SP-003 ABCDEF 024682468 33.6 FEB.12.200

SP-004 POST OFFICE 0224466880 14.4 FEB.12.200

GROUP DIAL LIST

The group dialing settings are printed in numerical order.

KEY-NO. NAME NO. DESTINATION STATION

GP-01 GROUP-01 01 SP-002 AAA TOKYO

02 SP-004 NJ OFFICE

03 SP-001 AMSTERDAM OFFICE

87 Confirmation Mode

098765432

0P02345678

0P09876543

Page 88

1Troubleshooting

Page 89

Problems When Sending Faxes

If the fax cannot be sent correctly, refer to the following table, and then perform the indicated operation. If the fax still cannot be sent correctly, even after performing the described operations, contact your OKI Printing Solutions dealer or authorized service provider.

" For details on the error messages, refer to “Error Messages on the Mes-

sage Window” on page 93. For details on troubleshooting procedures for document missfeed, paper missfeed, poor print quality, or empty consumables, refer to the Printer/Copier/Scanner User’s Guide on the CD.

Symptom Cause Solution

The document is not scanned.

The document is scanned at an angle.

The fax received by the recipient is blurry.

The fax received by the recipient is blank.

The document is too thick, too thin or too small.

The document guides are not adjusted to the width of the document.

The document is incorrectly positioned.

The original glass is dirty.

The text in the document is written too faint.

There may be a problem with the telephone connection.

There may be a problem with the recipient’s fax machine.

The document was sent with the front side facing down (when the ADF is used).

Use the original glass to send the fax.

Slide the document guides to fit the width of the document.

Position the document correctly.

Clean the original glass.

Adjust the resolution.

Check the telephone line, and then try sending the fax again.

Make a copy to check that this machine is operating correctly, and then, if the copy was printed correctly, have the recipient check the condition of their fax machine.

Load the document to be faxed facing up.

89 Troubleshooting

Page 90

Symptom Cause Solution

Transmission is not possible.

The transmission procedure may have been performed incorrectly.

The fax number may be wrong.

The destination in the favorite list, the speed dial destination or the group dial destination may be incorrectly programmed.

The telephone line may be incorrectly connected.

There may be a problem with the recipient’s fax machine (such as, no paper or turned off).

Check the transmission procedure, and then try sending the fax again.

Check the fax number.

Check that the keys were correctly programmed.

Check the telephone line connection. If it is disconnected, connect it.

Contact the recipient.

90 Troubleshooting

Page 91

Problems When Receiving Faxes

If the fax cannot be received correctly, refer to the following table, and then perform the indicated operation. If the fax still cannot be received correctly, even after performing the described operations, contact your OKI Printing Solutions dealer or authorized service provider.

" For details on the error messages, refer to “Error Messages on the Mes-

sage Window” on page 93. For details on troubleshooting procedures for document missfeed, paper missfeed, poor print quality, or empty toner, refer to the Printer/Copier/Scanner User’s Guide on the CD.

Symptom Cause Solution

The received fax is blank.

Faxes cannot be received automatically.

There may be a problem with the telephone connection or with the caller’s fax machine.

The caller may have loaded the pages backward.

The machine is set to receive faxes manually.

Memory is full. Load paper if it is empty,

The telephone line is incorrectly connected.

There may be a problem with the caller’s fax machine.

Check that the machine can make clean copies. If it can, have the caller send the fax again.

Contact the caller.

Set the machine to automatic reception.

and then print the faxes stored in memory.

Check the telephone line connection. If it is disconnected, connect it.

Make a copy to check that this machine is operating correctly, and then, if the copy was printed correctly, have the recipient check the condition of their fax machine.

91 Troubleshooting

Page 92

Error Messages on the Message Window

Error message Cause Solution

ADMINISTERED BY PC

PLEASE WAIT!

COMMUNICATION ERROR (####)

Check Fax Mode A fax error occurred

FAX DATA LOST Data stored in the

HANG UP THE PHONE

LINE PROBLEM CHECK LINE

MEMORY FILE FULL  The number of items

This machine is accessing the Setup Utility.

 Communication is not

possible because of some problem in the machine.

 Communication is not

possible because of a problem with the recipient/caller’s fax machine.

while an operation was being performed in Copy mode or Scan mode.

memory has been erased.

The receiver of the connected telephone is lifted.

 The telephone dialing

system or telephone wiring system is not set correctly.

 The telephone cable

is not attached correctly.

registered in the memory has exceeded the maximum allowed.

 Exit the Setup Utility.  If no operation is performed for

600 seconds, the main screen appears.

Check the transmission results.

Press the Fax key to check the error condition, and take appropriate measures.

Check the printed lost data report. If transmission data was erased, scan the transmission data again. If received data was erased, have the fax sent again.

Replace the receiver of the connected telephone on the hook.

 Check the telephone dialing

system or telephone wiring system and use the appropriate configuration menu to make the correct settings.

 Correctly connect the tele-

phone cable.

 If MEMORY RX MODE is set

to ON, cancel memory reception mode, and print received documents stored in the memory.

93 Troubleshooting

Page 94

Error message Cause Solution

MEMORY FULL  While sending a fax,

the size of the data for the scanned image has exceeded the capacity of the memory.

 While receiving a fax,

the size of the data for the scanned image has exceeded the capacity of the memory.

REDIAL ALL FAILED All redial attempts failed

because either the recipient’s line is busy or there was no answer.

 If MEMORY RX MODE is set

to ON, cancel memory reception mode, and print received documents stored in the memory.

 Send the fax manually.

Check the condition of the recipient’s line, and then try sending the fax again.

94 Troubleshooting

Page 95

Appendix

Page 96

Technical Specifications

Compatible lines PSTN (Public Switched Telephone Network),

PBX (Private Branch eXchange) Compatibility ECM/Super G3 Modem speed V.34 (up to 33.6 Kbps) Fax transmission speed 3 sec/page (at V.34) Coding method MH, MR, MMR, JBIG Memory for receiving 6 MB (approx. 384 pages) Original  ADF

Maximum size: Legal Width: 140 to 216 mm Length: 148 to 500 mm (500 mm: Fax mode with ADF)

 Original Glass

Maximum size : A4/Letter Paper size Maximum size: Legal Edge erase 4 mm (top, bottom, left, right) Transmission resolution Standard: 203 × 98 dpi

Fine: 203 × 196 dpi Super Fine: 203 × 392 dpi

96 Appendix A

Page 97

PC-FAX Operating system:

z Windows 2000 Service Pack 4

z Windows Server 2003 (32-bit/64-bit)

z Windows XP (32-bit/64-bit)

z Windows VISTA (32-bit/64-bit) Interface:

z USB 2.0

z Network (TCP/IP(RAW port, LPR))

PC requirements:

z Minimum specifications:

z CPU speed: Pentium 200MHz

z RAM: 128 MB

z Recommended specifications:

z CPU speed: Pentium 4/1.6GHz

z RAM: 256 MB

Driver command language:

z GDI

z Driver compression:

z JBIG

" Fo r details on other specifications, refer to the Printer/Copier/Scanner

User’s Guide on the CD.

Entering Text

When specifying the user name or programming the recipient name, letters, accented characters, numbers and symbols can be entered.

Key Operation

Use the keypad to enter numbers, letters, and symbols. List of characters available with each key of the keypad

97 Appendix A

Page 98

Entering Fax Numbers

Keypad Key

11-11 -1 2 222 2 3 333 3 4 444 4 5 555 5 6 666 6 7 777 7 8 888 8 9 999 9 0 0 (space)0 0 (space)0

###* +

* To display your fax number, select ADMIN. MANAGEMENT/USER SETTING/ USER FAX NUMBER in the UTILITY menu.

Available characters Available characters

(Registration of USER FAX NO.) *

[1] [A] [1] [A]

98 Appendix A

Page 99

Entering Names

Keypad Key

1 1 .,'?¿!¡"1-()@/:;_ 2 2 ABC2abcЖЗабвгдежз 3 3 DEF3defРийклр 4 4 GHI4ghiìíîï 5 5 JKL5jkl€£¢ 6 6 MNO6mnoШŒстуфхцшœº 7 7 PQRS7pqrsß$ 8 8 TUV8tuvùúûü 9 9 WXYZ9wxyzÞýþ 0 0 (space)0

# # *+×÷=#%&<>[]{}\|µ^`~

Available characters [1] [A]

Entering Email Addresses

Keypad Key

11 .@_-1 2 2 ABC2abc 33 DEF3def 4 4 GHI4ghi 5 5 JKL5jkl 6 6 MNO6mno 7 7 PQRS7pqrs 88 TUV8tuv 9 9 WXYZ9wxyz 0 0 (space)0

Available characters [1] [A]

# # +&/*=!?()%[]^`´{}|~$,:

99 Appendix A

Page 100

Changing Input Mode

Each press of the key switches the input mode between numbers and letters. [1…]: Numbers can be typed in. [A…]: Letters can be typed in.

Inputting Example

The procedure for entering text is described below, using “NJ Office” as an example.

1 Press the 6 key twice.

“N” is entered.

2 Press the 5 key once.

“J” is entered.

3 Press the 0 key once.

A space is entered.

4 Press the 6 key three times.

“O” is entered.

5 Press the 3 key seven times.

“f” is entered.

6 Press the key.

The cursor moves to the right.

7 Press the 3 key seven times.

“f” is entered.

8 Press the 4 key seven times.

“i” is entered.

9 Press the 2 key seven times.

“c” is entered.

10 Press the 3 key six times.

“e” is entered.

100 Appendix A

Oki MC160N User Manual 2

Specifications and Main Features

Frequently Asked Questions

User Manual

1Introduction

Part Names

Front View

Rear View

About the Control Panel

Control Panel Indicators and Keys

Fax Mode Screen

Main Screen

Entering Fax Mode

Symbol list

Configuration Menu Overview

Utility Menu

MACHINE SETTING

ADMIN. MANAGEMENT

DIAL REGISTER

FAX TX OPERATION

FAX RX OPERATION

REPORTING

Specifying Settings in the Utility Menu

General Procedure for Specifying Settings in the Utility Menu

Memory Reception

Setting Up the Memory RX Mode

Turning Off the Memory RX Mode

Specifying Forwarding Settings

Basic Fax Operation

Sending a Fax Using the ADF

Sending a Fax Using the Original Glass

Adjusting the Image Quality

Adjusting the Resolution

Adjusting the Scan Density

Specifying a Recipient

Directly Entering a Fax Number

Using the Favorite List

Using the Speed Dial Function

Using the List Function of the Phone Book

Using the Search Function of the Phone Book

Using the Redial Function

Specifying Multiple Recipients

Sending a Fax to Multiple Recipients (Broadcast Transmission)

Sending a Fax to Multiple Recipients (Group Dial)

Sending a Fax at a Specified Time (Timer Transmission)

Sending a Batch Transmission

Memory Transmission and Direct Transmission

Memory Transmission

Direct Transmission

Changing the Transmission Method

Sending a Fax Manually

Sending a Fax Manually After Using the Telephone

Sending a Fax Manually Using the ON HOOK Key

Sending a Fax to a Combination of Fax Numbers (Chain Dial)

Canceling a Queued Transmission

About the Fax Header

Sending a Fax Directly From a Computer (PC-FAX)

PC-FAX Settings

Common Buttons

Settings Tab

Sender Information Tab

Address Book Tab

Displaying PC-FAX Settings

Windows Vista

Windows XP/Server 2003

Windows 2000

Basic PC-FAX Transmissions

Receiving Faxes Automatically

Receiving Faxes Manually

Forwarding Received Faxes

Printing Received Faxes

Printable Area

Adding the Sender’s Information When Printing Faxes

Method of printing during reception

REDUCTION RX: ON

REDUCTION RX: OFF

REDUCTION RX: CUT

About the Dial Register Function

Favorite List

Registering Destinations in the Favorite List