Oki MC160N User Manual 2
MC160n MFP
User Guide
Fax Mode
59320501 my.okidata.com
Copyright Information
Copyright © 2009 by Oki Data. All Rights Reserved
Document Information ________________________________
MC160 MFP Fax Mode User’s Guide
P/N 59320501
Revision 1.0
October, 2009
Disclaimer__________________________________________
Every effort has been made to ensure that the information in this document is complete,
accurate, and up-to-date. The manufacturer assumes no responsibility for the results of
errors beyond its control. The manufacturer also cannot guarantee that changes in
software and equipment made by other manufacturers and referred to in this guide will
not affect the applicability of the information in it. Mention of software products
manufactured by other companies does not necessarily constitute endorsement by the
manufacturer .
While all reasonable efforts have been made to make this document as accurate and
helpful as possible, we make no warranty of any kind, expressed or implied, as to the
accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the web site:
http://www.okiprintingsolutions.com
Trademark Information _______________________________
Oki is a trademark of Oki Electric Industry Company Ltd.
Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc.
Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard
Company.
Microsoft, MS-DOS and Windows are either registered trademarks or trademarks of
Microsoft Corporation in the United States and/or other countries.
Other product names and brand names are registered trademarks or trademarks of their
proprietors.
Contents
1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Part Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
2 Control Panel and Configuration Menu . . . . . . . . . . . . . .10
About the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Control Panel Indicators and Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Fax Mode Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Main Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Entering Fax Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Symbol list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Configuration Menu Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Utility Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
MACHINE SETTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
ADMIN. MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
DIAL REGISTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
FAX TX OPERATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
FAX RX OPERATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
REPORTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Specifying Settings in the Utility Menu . . . . . . . . . . . . . . . . . . . . . . . . . 36
General Procedure for Specifying Settings in the Utility Menu . . . . . . . 36
Memory Reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Setting Up the Memory RX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Turning Off the Memory RX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Specifying Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
3 Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Basic Fax Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Sending a Fax Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Sending a Fax Using the Original Glass . . . . . . . . . . . . . . . . . . . . . . . . 42
Adjusting the Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Adjusting the Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Adjusting the Scan Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
3 Contents
Specifying a Recipient. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Directly Entering a Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Using the Favorite List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Using the Speed Dial Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Using the List Function of the Phone Book . . . . . . . . . . . . . . . . . . . . . . 47
Using the Search Function of the Phone Book . . . . . . . . . . . . . . . . . . . 48
Using the Redial Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Specifying Multiple Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Sending a Fax to Multiple Recipients (Broadcast Transmission). . . . . . 49
Sending a Fax to Multiple Recipients (Group Dial) . . . . . . . . . . . . . . . . 51
Sending a Fax at a Specified Time (Timer Transmission) . . . . . . . . . . 52
Sending a Batch Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Memory Transmission and Direct Transmission . . . . . . . . . . . . . . . . . 54
Memory Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Direct Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Changing the Transmission Method . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Sending a Fax Manually After Using the Telephone . . . . . . . . . . . . . . . 55
Sending a Fax Manually Using the On Hook Key . . . . . . . . . . . . . . . . . 56
Sending a Fax to a Combination of Fax Numbers (Chain Dial) . . . . . . 57
Canceling a Queued Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
About the Fax Header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
4 Faxing From a Computer (PC-FAX) . . . . . . . . . . . . . . . . . .60
Sending a Fax Directly From a Computer (PC-FAX). . . . . . . . . . . . . . . 61
PC-FAX Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Common Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Settings Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Sender Information Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Address Book Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Displaying PC-FAX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Windows Vista . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Windows XP/Server 2003 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Windows 2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Basic PC-FAX Transmissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
4 Contents
5 Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Receiving Faxes Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Receiving Faxes Manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Forwarding Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Printing Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Printable Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Adding the Sender’s Information When Printing Faxes. . . . . . . . . . . . . 67
Method of printing during reception. . . . . . . . . . . . . . . . . . . . . . . . . . 68
REDUCTION RX: ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
REDUCTION RX: OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
REDUCTION RX: CUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
6 Registering Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
About the Dial Register Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Favorite List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Registering Destinations in the Favorite List . . . . . . . . . . . . . . . . . . . . . 75
Deleting Destinations from the Favorite List . . . . . . . . . . . . . . . . . . . . . 76
Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Registering a Speed Dial Destination . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Changing/Deleting Speed Dial Information . . . . . . . . . . . . . . . . . . . . . . 78
Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Registering a Group Dial Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Changing/Deleting Group Dial Information . . . . . . . . . . . . . . . . . . . . . . 81
7 Confirmation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
About the Machine’s Counters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Checking the Counter for Fax Printing. . . . . . . . . . . . . . . . . . . . . . . . . . 83
Checking the Counter for Total Scans. . . . . . . . . . . . . . . . . . . . . . . . . . 83
Checking the Transmission/Reception Result From the Message Win-
dow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
About the Reports and Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Printing the Reports and Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
TX RESULT REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
RX RESULT REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
ACTIVITY REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
MEMORY DATA LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
MEMORY IMAGE PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
FAVORITE LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
SPEED DIAL LIST. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
GROUP DIAL LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
5 Contents
8 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Problems When Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Problems When Receiving Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Other Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Error Messages on the Message Window . . . . . . . . . . . . . . . . . . . . . . . 93
A Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95
Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Entering Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Key Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Entering Fax Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Entering Names. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Entering Email Addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Changing Input Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Inputting Example . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Correcting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
6 Contents
1Introduction
Part Names
The parts of the machine referred to throughout this manual are illustrated below.
Please take some time to become familiar with them.
Front View
1–Control Panel
2–Automatic document Feeder (ADF)
2–a:ADF feed cover
2–b:Document guide
2–c:Document feed tray
2–d:Document output tray
2–e:Document stopper
" The ADF may appear as “docu-
ment cover” in some status and
error messages.
" Lower the document stopper
when scanning Legal-size paper
with the ADF.
3–Dust cover
4–Tray 1 (Manual feed tray)
5–Output tray
6–Extension tray
7–Original glass
8–Original cover pad
9–Scanner unit
10–USB memory port
2-a
1
7
6
2-b
2-c
2-d
2-e
8
9
5
4
8 Introduction
3
10
Rear View
1–Power switch
2–Power connection
3–TEL (telephone) jack
" This TEL port cannot be used in
Singapore.
4–LINE (telephone line) jack
5–USB port
6–10Base-T/100Base-TX (IEEE 802.3)
Ethernet Interface port
1
3
4
5
6
2
9 Introduction
1Control
Panel and
Configuration
Menu
About the Control Panel
21576871291311 14
Control Panel Indicators and Keys
No. Part Name Description
1 Address book
key
2 Auto RX
indicator
3 Redial/Pause
key
4 On hook key Sends and receives transmissions with the receiver on
5 Message
window
Displays the information registered in the favorite list,
speed dial destinations and group dial destinations.
For details on the favorite list, refer to “Using the Favorite
List” on page 46. For details on the speed dial
destinations, refer to “Using the Speed Dial Function” on
page 47. For details on the group dial destinations, refer
to “Sending a Fax to Multiple Recipients (Group Dial)” on
page 51.
Lights up when the automatic receiving function is
selected.
For details, refer to “Receiving Faxes Automatically” on
page 65.
Recalls the last number dialed. Inserts a pause when a
number is dialed.
For details, refer to “Using the Redial Function” on
page 49.
the hook.
For details, refer to “Sending a Fax Manually Using the
On Hook Key” on page 56 or “Receiving Faxes
Manually” on page 65.
Displays settings, menus, and messages.
For details, refer to “Fax Mode Screen” on page 14.
184173101516
11 Control Panel and Configuration Menu
No. Part Name Description
6 / keys Moves up and down through menus, options, or choices.
For details, refer to “Specifying Settings in the Utility
Menu” on page 36.
7 / keys Moves left and right through menus, options, or choices.
For details, refer to “Specifying Settings in the Utility
Menu” on page 36.
8 Enter key Press to select the setting that is currently displayed.
For details, refer to “Specifying Settings in the Utility
Menu” on page 36.
9 Error indicator Indicates an error condition.
For details, refer to “Error Messages on the Message
Window” on page 93.
10 Back key Clears the specified number of copies and entered text.
Press to return to the previous screen.
Press to cancel the setting that is currently displayed.
For details, refer to “Specifying Settings in the Utility
Menu” on page 36 and “Entering Text” on page 97.
1 1 Keypad Enters desired number of copies.
Enters fax numbers, mail addresses, and names of
recipients.
For details on dialing a destination, refer to “Specifying a
Recipient” on page 45. For details on entering text, refer
to “Entering Text” on page 97.
12 Fax key LED Enters Fax mode.
Lights up in green to indicate that the machine is in Fax
mode.
For details, refer to “Fax Mode Screen” on page 14.
13 Scan key LED Enters Scan mode (Scan to E-mail, Scan to FTP, Scan to
a shared folder on a computer, Scan to PC, or Scan to
USB Memory).
Lights up in green to indicate that the machine is in Scan
mode.
For details, refer to the Printer/Copier/Scanner User’s
Guide on the CD.
14 Copy key LED Enters Copy mode.
Lights up in green to indicate that the machine is in Copy
mode.
For details, refer to the Printer/Copier/Scanner User’s
Guide on the CD.
12 Control Panel and Configuration Menu
No. Part Name Description
15 Start Mono key Starts monochrome copying, scanning or faxing.
For details, refer to “Basic Fax Operation” on page 40 or
“Receiving Faxes Manually” on page 65.
16 Start indicator Lights up in blue when copying and fax transmission are
possible.
Lights up in orange when copying and fax transmissions
are not possible, for example, during warm-up or if an
error has occurred.
17 Start (Color) key Starts color copying, scanning or faxing.
For details, refer to “Basic Fax Operation” on page 40 or
“Receiving Faxes Manually” on page 65.
18 Stop/Reset key Returns the settings to their defaults and stops functions.
For details, refer to “Basic Fax Operation” on page 40.
13 Control Panel and Configuration Menu
Fax Mode Screen
Main Screen
3
4
No. Indication Description
1 Time Displays the time currently specified with ADMIN.
2 Available
memory
3 Fax settings Allows the current settings to be checked and the
4 Status Depending on the situation, the machine status or
21
MANAGEMENT/USER SETTING/DA TE&TIME in
the UTILITY menu.
Indicates the percentage of memory avail ab l e fo r
fax operations.
various settings to be changed. For details, refer
to “Fax settings” on page 15.
an error message may appear.
14 Control Panel and Configuration Menu
Fax settings
1
2
Press /
3
4
Press /
5
6
Press /
7
No. Indication Description
1 Fax quality Indicates the fax quality that is selected. For
details on selecting the fax quality, refer to “FAX
TX OPERATION” on page 30 and “Adjusting the
Image Quality” on page 44.
2 Fax destination Indicates the specified fax destination. For details
on specifying the destination, refer to “Specifying
a Recipient” on page 45 and “Specifying Multiple
Recipients” on page 49.
" If no destination has been specified, FAX
TO appears.
15 Control Panel and Configuration Menu
No. Indication Description
3 TIMER TX Select this menu item to specify the time when
the fax is to be sent. For details on specifying
settings for a timer transmission, refer to “Sending
a Fax at a Specified Time (Timer Transmission)”
on page 52.
4 Transmission
mode
5 CANCEL
RESERV.
Indicates the fax transmission mode that is
selected. For details on the transmission modes,
refer to “FAX TX OPERATION” on page 30 and
“Memory Transmission and Direct Transmission”
on page 54.
Select this menu item to display the list of jobs
queued for transmission and to delete a job. For
details, refer to “Canceling a Queued
Transmission” on page 58.
" This menu item does not appear if a
destination has been specified.
6 UTILITY Select this menu item to change the various
machine settings. For details, refer to “Utility
Menu” on page 23.
" This menu item does not appear if a
destination has been specified.
7 REPORT/
STATUS
Select this menu item to view the total number of
pages printed by this machine and the results of
fax transmissions/receptions as well as to print
reports.
" This menu item does not appear if a
destination has been specified.
16 Control Panel and Configuration Menu
Entering Fax Mode
Before using the Fax function, make sure that the Fax key is lit green. Otherwise,
press it to enter the Fax mode.
Pressing the Redial/Pause key or On hook key switches the machine to Fax
mode when it is in any mode other than Fax mode.
Symbol list
Symbol Description
Dialing A fax number is being dialed.
Ringing The machine is being called.
Sending The document is being sent.
Receiving A document is being received.
Number of
scanning
document pages
Tone If Pulse is selected as the telephone line type,
Pause A pause is inserted.
Queued timer
transmission or
batch
transmission
Memory
reception
The number of scanning document pages
appears next to the icon.
press the key to temporarily change the line
type to Tone.
A document is queued for timer transmission or
batch transmission.
A document is queued for memory reception.
17 Control Panel and Configuration Menu
Configuration Menu Overview
The menu accessible from the control panel is structured as shown below. Only
the fax mode items and the items leading to the fax mode items are shown.
STD/TEXT
FAX TO
TIMER TX
MEMORY TX
CANCEL RESERV.
UTILITY MACHINE
SETTING
TRAY1 PAPER
SETUP
ADMIN. MANAGEMENT
ADMINISTRATOR NO.
NETWORK SETTING
E-MAIL SETTING
LDAP SETTING
USB SETTING
COMM. SETTING TONE/PULSE
LINE MONITOR
PSTN/PBX
18 Control Panel and Configuration Menu
TEL/FAX MODE
RBT SIGNAL TIME
USER SETTING PTT SETTING
DATE&TIME
DATE FORMAT
PRESET ZOOM
USER FAX NUMBER
USER NAME
AUTO REDIAL NUMBER OF
REDIAL
COPY SETTING
DIAL REGISTER FAVORITE
SPEED DIAL
GROUP DIAL
FAX TX OPERATION
DENSITY LEVEL
19 Control Panel and Configuration Menu
INTERVAL
QUALITY PRIORITY
DEFAULT TX
HEADER
FAX RX OPERATION
REPORTING ACTIVITY REPORT
MEMORY RX MODE
NO. of RINGS
REDUCTION RX
RX PRINT
RX MODE
FORWARD
FOOTER
SELECT TRAY
TX RESULT REPORT
RX RESULT REPORT
SCAN SETTING RESOLUTION
20 Control Panel and Configuration Menu
REPORT/STATUS TOTAL PRINT
SUPPLIES STATUS
TX/RX RESULT
REPORT TX RESULT REPORT
IMAGE FORMAT
CODING METHOD
FILE SIZE
QUALITY PRIORITY
DENSITY LEVEL
RX RESULT REPORT
ACTIVITY REPORT
MEMORY DATA LIST
MEMORY IMAGE
PRINT
FAVORITE LIST
SPEED DIAL LIST
21 Control Panel and Configuration Menu
"
GROUP DIAL LIST
UTILITY MAP
CONFIGURATION
PAGE
DEMO PAGE
*1
This appears only when the duplex option has been installed.
22 Control Panel and Configuration Menu
Utility Menu
The machine settings can be changed according to the desired normal operations.
" All fa ctory default values are shown in bold.
" For details on specifying settings on the Utility Menu, refer to “Specifying
Settings in the Utility Menu” on page 36.
" Machine configuration settings can also be viewed over your network
using a web browser. Simply enter the machine’s IP address into your
browser. If you wish to make configuration changes you will need to login
to administrator mode using the administrator’s password (default is
sysAdmin).
" For details on specifying settings for options in the TRAY1 PAPER
SETUP, COPY SETTING, E- MAIL SETTING and SCAN SETTING menus
and for some options in the MACHINE SETTING and USER SETTING
menus, refer to the Printer/Copier/Scanner User’s Guide on the CD.
" For details on specifying settings for options in the NETWORK SETTING,
refer to the Network Guide at www.okiprintingsolutions.com.
23 Control Panel and Configuration Menu
MACHINE SETTING
Specify settings related to machine operations and displays by selecting
MACHINE SETTING in the UTILITY menu.
Auto Panel Reset For details on specifying settings, refer to the
Energy Save Mode
LCD Contrast
KEY SPEED
Language
Buzzer Volume Settings OFF / LOW / HIGH
Initial Mode Settings COPY / FAX
TONER OUT STOP Setting ON / ON(FAX) / OFF
TONER LOW Settings ON / OFF
Auto Continue Settings ON / OFF
DUPLEX SPEED For details on specifying settings, refer to the
Calibration For details on specifying settings, refer to the
Printer/Copier/Scanner User’s Guide on the CD.
Select the volume of alarms and the beep that
sounds when a key is pressed.
Select the mode that the machine starts up in or
returns to after the automatic reset.
Select whether or not printing, copying and faxing
stop when the toner has run out.
If ON is selected, printing, copying and faxing stop
when the toner runs out.
If OFF is selected, printing, copying and faxing
continues even if toner has run out.
Printing, copying and faxing can continue, however,
the printing results are not guaranteed. If printing,
copying and faxing are continued, the message
TONER LIFE END/ CHANGE X TONER appears
and printing stops.
Select whether or not a warning message appears
when the toner is nearly empty.
Select whether to continue or stop printing if a paper
size error occurs during printing. If ON is selected,
printing continues, even if a size error occurs. If OFF
is selected, printing stops if a size error occurs.
Printer/Copier/Scanner User’s Guide on the CD.
Printer/Copier/Scanner User’s Guide on the CD.
24 Control Panel and Configuration Menu
ADMIN. MANAGEMENT
Specify machine administrator settings, such as network settings, by selecting
ADMIN. MANAGEMENT in the UTILITY menu.
" The ADMIN. MANAGEMENT menu is accessible only by the administra-
tor.
T o dis play the settings for this menu, select ADMIN. MANAGEMENT, use
the keypad to type in the 6-digit administrator access code (default:
000000), and then press the Enter key.
ADMINISTRAT OR NO. For details on specifying these settings, refer to
the Printer/Copier/Scanner User’s Guide on the
NETWORK SETTING
E-MAIL SETTING
LDAP SETTING
USB SETTING
COMM.
SETTING
TONE/PULSE Settings TONE / PULSE
CD.
Select the dialing system. If this parameter is
not correctly set to the type of dialing system
used, faxes cannot be sent and received.
Select the correct setting after checking which
type of dialing system is used by your telephone line.
" If PTT SETTING in the USER SETTING
menu is set to U.S.A, CANADA or NEW
ZEALAND, the settings cannot be
changed.
LINE
MONITOR
Settings OFF / LOW / HIGH
Select the volume of the monitoring sound of
the transmission signal.
" Even when OFF is selected, the
monitoring sound can be heard when the
ON HOOK key is pressed.
PSTN/PBX Settings PSTN / PBX
Select whether the connected telephone wiring
is a public switched telephone network (PSTN)
or a private branch exchange (PBX).
For a PBX system, the prefix number (outside
line access number or extension number) can
be specified.
25 Control Panel and Configuration Menu
TEL/FAX MODE Setting OFF/ON
This is to set whether to automatically switch
between telephone and fax in receiving when a
telephone is connected to the machine.
When it's “ON”, the phone rings for incoming
calls and the machine automatically receives
fax.
When it is “OFF”, the machine returns its answer
tone to the other side for incoming calls. The
machine automatically receives fax.
In order to use this function, “RX MODE” of
“FAX RX OPERATION” needs to be set to
“AUTO RX”
RBT SIGNAL TIME Setting 5 / 10 / 15 / 20 / 25 / 30 / 60 / 90 /
120 / 150 / 180 / 240 sec.
This is to set the duration (second)
while the phone rings.
This setting is valid only when
“TEL/FAX MODE” is set to “ON”.
26 Control Panel and Configuration Menu
USER
SETTING
PTT SETTING Settings ARGENTINA / AUSTRALIA /
AUSTRIA / BELGIUM / BRAZIL /
CANADA / CHINA / CZECH /
DENMARK / EUROPE / FINLAND /
FRANCE / GERMANY / GREECE /
HONG KONG/ HUNGARY /
IRELAND / ITALY / JAPAN /
KOREA / MALAYSIA / MEXICO /
THE NETHERLANDS / NEW
ZEALAND / NORWAY /
PHILIPPINES / POLAND /
PORTUGAL / RUSSIA / SAUDI
ARABIA / SINGAPORE /
SLOVAKIA / SOUTH AFRICA /
SPAIN / SWEDEN /
SWITZERLAND / TAIWAN /
TURKEY/U.S.A / UNITED
KINGDOM / VIETNAM
Select the country where this machine is
installed.
DATE&
TIME
DATE
FORMAT
PRESET
ZOOM
USER FAX
NUMBER
Settings TIME: 00:00-23:59
(Default: 00:00)
DATE: ’00/01/01-’99/12/31
(Default: ’07/01/01)
ZONE: GMT+12:00-GMT-12:00 (in
30-minute intervals)
(Default: GMT+00:00)
Use the keypad to specify the current date,
time and time zone. If PTT SETTING is set to
U.S.A or CANADA, the time changes automatically for daylight saving time. (Starts: Second
Sunday of March at 2 a.m.; Ends: First Sunday
of November at 2 a.m.)
Settings MM/DD/YY, DD/MM/YY,
YY/MM/DD
Select the display format for reports and lists.
For details on specifying settings, refer to the
Printer/Copier/Scanner User’s Guide on the
CD.
Enter your fax number. A maximum of 20 characters (consisting of numbers, spaces, + and -)
can be entered. The specified number is
printed in the header of outgoing faxes.
The default setting is blank.
27 Control Panel and Configuration Menu
USER
SETTING
cont.
AUTO REDIAL NUMBER OF
USER NAME Enter your name. A maximum of 32 characters
REDIAL
INTERVAL Settings 2-99 min (Default: Depends on
can be entered. The specified name is printed
in the header of outgoing faxes.
The default setting is blank.
Settings 1-10 (Default: Depends on PTT
SETTING)
Specify the number of times a redial is
attempted if there is no answer, for example,
when the line is busy.
PTT SETTING)
Specify the interval between redial attempts.
28 Control Panel and Configuration Menu
DIAL REGISTER
Register addresses in the favorite list, as speed dial destinations or as group dial
destinations by selecting DIAL REGISTER in the UTILITY menu.
FAVORITE Frequently specified speed dial destinations and
group dial destinations can be registered in the
favorite list. Press the ADDRESS BOOK key, and then
press the or key to quickly select the desired
destination.
A maximum of 20 destinations can be registered in
the favorite list.
For details, refer to “Favorite List” on page 75.
Speed Dial Program speed dial numbers with fax numbers,
allowing the recipient to be specified easily without
the need to manually enter the number using the
keypad.
A maximum of 220 fax numbers can be
programmed.
For details on specifying speed dial numbers, refer
to “Speed Dialing” on page 77.
Group Dial Frequently specified broadcast destinations can be
registered as a group dial destination. Multiple
destinations can be recalled simply by specifying the
group dial number.
A maximum of 50 destinations can be registered with
one group.
With group dial destinations, a maximum of 20
destinations can specified.
For details, refer to “Group Dialing” on page 79.
29 Control Panel and Configuration Menu
FAX TX OPERATION
Specify settings related to fax transmissions by selecting F AX TX OPERATION in
the UTILITY menu.
DENSITY LEVEL Settings
Specify the density for scanning a document.
To change the density during transmission from the
default setting specified here, refer to “Adjusting the
Image Quality” on page 44.
QUALITY PRIORITY Settings STD/TEXT, FINE/TEXT, S-FINE/TEXT ,
Select the default scanning resolution (fax document quality).
STD/TEXT: Select this setting for documents
containing handwriting or for computer printouts.
FINE/TEXT: Select this setting for documents
containing small print.
S-FINE/TEXT: Select this setting for docu-
ments containing small print, such as newspapers, and documents containing detailed
illustrations.
STD/PHOTO: Select this setting for photo
documents containing regular photos.
FINE/PHOTO: Select this setting for photo
documents containing fine images.
(Light) (Dark)
STD/PHOTO, FINE/PHOTO, S-FINE/
PHOTO
S-FINE/PHOTO: Select this setting for photo
documents containing finer images.
To change the resolution during transmission from
the default setting specified here, refer to “Adjusting
the Image Quality” on page 44.
30 Control Panel and Configuration Menu
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