Nuance OMNIPAGE PRO 11 User Manual

L EGAL NOTICES

Copyright © 2001 by ScanSoft, Inc. All rights reserved. No part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electronic, magnetic, optical, chemical, manual, or otherwise, without prior written consent from the Legal Department at ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960. Printed in the United States of America and in the United Kingdom.

The software described in this book is furnished under license and may be used or copied only in accordance with the terms of such license.

MPORTANT NOTICE

ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability or fitness for a particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of ScanSoft to notify any person of such revision or changes.

RADEMARKS AND CREDITS

ScanSoft, OmniPage, OmniPage Pro, PaperPort, Pagis, True Page, DirectOCR, AutoOCR, OCR Proofreader are registered trademarks or trademarks of ScanSoft, Inc., in the United States

and/or other countries.

All other trademarks and tradenames are hereby recognized and may be registered to their respective holders.

ScanSoft, Inc.

ScanSoft, Inc.ScanSoft, Inc.

9 Centennial Drive Peabody, MA USA 01960

Part Number 50-28001-00A

C ONTENTS

ELCOME VII

Using this manual viii

Getting online help ix

Online HTML Help ix

Context-Sensitive Help ix

Tech Notes x

Glossary x

NSTALLATION AND SETUP

NTRODUCTION

System requirements 12

Installing OmniPage Pro 13

Setting up your scanner with OmniPage Pro 14

How to start the program 16

Registering your software 17

New features in OmniPage Pro 11 18

What is optical character recognition 20

OmniPage Pro’s OCR capabilities 20

Documents in OmniPage Pro 21

Basic processing steps 21

The OmniPage Pro desktop 22

The Standard toolbar 23

The Menu bar 23

The Image toolbar 24

MANUAL OMNIP AGE PRO iii

The Formatting toolbar 24

The OmniPage Toolbox 25

Managing documents 26

Thumbnail view 26

Detail view 27

Customizing columns in Detail view 28

Deleting pages from a document 28

Printing a document 28

Closing a document 29

OmniPage Documents 29

Why save to OPD 30

How to save to ODP 30

Settings 31

UTORIAL

ROCESSING DOCUMENTS

: P

Quick Start Guide 34

Loading and recognizing sample image files 34

Scanning and recognizing a single page 34

Processing documents using the OCR Wizard 37

Processing documents automatically 40

Command buttons 41

Processing documents manually 42

Processing a document automatically and

finishing it manually 44

Processing from other applications 45

How to set up Direct OCR 45

How to use Direct OCR 45

How to use OmniPage Pro 11 with your

PaperPort software 46

Processing documents with Schedule OCR 47

Defining the source of page images 48

iv CONTENTS

Input from image files 48

Input from scanner 49

Scanning with an ADF 50

Scanning long documents without an ADF 51

Describing the layout of the document 51

Manual zoning 53

Working with zones 53

Zone properties 54

Table grids in the image 56

Using zone templates 57

4 P

5 S

ROOFING AND EDITING

AVING AND EXPORTING

Proofreading ocr results 60

Checking recognized text against original 61

User dictionaries 62

IntelliTrain 63

The editor display and views 66

Text and image editing 67

Reading text aloud 68

Page outline 70

Preparing recognition results for export 72

Saving to file 73

Saving original images 73

Saving recognition results 74

Saving a document as you work 75

Copying a document to the Clipboard 76

Sending a document as a mail attachment 77

MANUAL OMNIP AGE PRO v

6 T

ECHNICAL INFORMATION

Troubleshooting 80

Solutions to try first 80

Testing OmniPage Pro 81

Low memory problems 82

Low disk space problems 82

Supported file types 83

File types for opening and saving images 83

File types for saving recognition results 84

Saving to PDF 85

OCR problems 86

Text does not get recognized properly 86

Problems with fax recognition 87

System or performance problems during OCR 87

Uninstalling the software 88

vi C ONTENTS

Welcome

Welcome to OmniPage Pro 11, and thank you for using our software! The following documentation has been provided to help you get started and give you an overview of the program.

This User’s Manual

This manual introduces you to using OmniPage Pro 11. It includes installation and setup instructions, a description of the program’s commands and working areas, task-oriented instructions, ways to customize and control processing, and technical information.

Online Help

OmniPage Pro’s online Help contains information on features, settings, and procedures. The online Help is provided as HTML help, and has been designed for quick and easy information retrieval. Comprehensive context-sensitive help aims to provide just enough assistance to let you keep working without delay. Please see the section Getting online Help.

Readme File

The Readme file contains last-minute information about the software. Please read it before using OmniPage Pro. To open this HTML file, choose Readme in the OmniPage Pro Installer or afterwards in the Help menu.

Scanning and other information

ScanSoft’s web site at www.scansoft.com provides timely information on the program. The Scanner Guide contains up-dated information about supported scanners and related issues. Access ScanSoft’s web site from the OmniPage Pro Installer or afterwards from the Help menu.

MANUAL OMNIP AGE PRO

vii

SING THIS MANUAL

This manual is written with the assumption that you know how to work in the Microsoft Windows environment. Please refer to your Windows documentation if you have questions about how to use dialog boxes, menu commands, scroll bars, drag and drop functionality, shortcut menus, and so on.

We also assume you are familiar with your scanner and its supporting software, and that the scanner is installed and working correctly before it is setup with OmniPage Pro 11. Please refer to the scanner’s own documentation as necessary.

The following conventions are used in this manual:

Bold Introduces new terms and presents sub-headings.

Italic Names sections in this manual (unless otherwise stated,

the section is located in the same chapter as the reference). Names the main buttons used in automatic processing:

Start, Stop, Finish, Additional.

viii WELCOME

Non-serif

Note Tip

Presents file names:

Presents an item of additional information.

Presents ideas for using program features to accomplish specific tasks.

sample.tif

ETTING ONLINE HELP

In addition to using this manual, you can use OmniPage Pro’s online Help to learn about features, settings, and procedures. Online Help is available after you install OmniPage Pro.

Online HTML Help

Open OmniPage Pro’s online Help at its top level by choosing OmniPage Pro Help Topics at the top of the Help menu. This allows you to see topics arranged in a Table of Contents, search an alphabetical list of keywords or make full-text searches through the topics. Other items in the Help menu provide access to useful topics or web pages.

Press F1 as you are working with the program to see an online help topic relating to the current screen area, dialog box or warning message.

Context-Sensitive Help

You can get concise on-the-spot information in a popup window about a particular OmniPage Pro menu item, toolbar button, screen area or dialog box, in the following ways:

Click the Help button in the Standard toolbar to get the help icon. Click this on any item on the desktop outside a dialog box or warning message.

Press Shift + F1 to get the same help icon.

Click the question mark button in the upper right corner of a dialog box and then click an item in the dialog box to see the popup window.

Some dialog boxes or warning messages have their own Help button, or a help text. Click the button or the text to get information on the dialog or message box.

Click anywhere to remove a context-sensitive popup Help window.

MANUAL OMNIP AGE PRO ix

Tech N otes

ScanSoft’s web site at www.scansoft.com contains Tech Notes on commonly reported issues using OmniPage Pro 11. Web pages may also offer assistance on the installation process and troubleshooting.

Glossary

This manual does not include a glossary. The online Help has a comprehensive glossary, with its own alphabetical index and a table of contents. Please consult it if you want to find the meaning of a term used in this Manual or in the program.

x WELCOME

Installation and setup

This chapter provides information on installing and starting OmniPage Pro 11. It presents the following topics:

◆

System requirements

◆

Installing OmniPage Pro

◆

Setting up your scanner with OmniPage Pro

◆

How to start the program

◆

Registering your software

◆

New features in OmniPage Pro 11

MANUAL OMNIP AGE PRO 11

YSTEM REQUIREMENTS

You need the following minimum system requirements to install and run OmniPage Pro 11:

◆

A computer with a Pentium or higher processor

◆

Microsoft Windows 95, Windows 98, Windows ME, Windows

2000, or Windows NT 4.0

◆

32MB of memory (RAM), 64MB recommended

◆

75MB of free hard disk space for the application files plus 10MB

working space during installation

◆

9MB for Microsoft Installer (MSI) if not present and 44MB for Internet Explorer if not present. (These are present as part of the operating system in Windows 98, Windows ME and Windows

2000.)

◆

SVGA monitor with 256 colors and 800 x 600 pixel resolution

◆

Windows-compatible pointing device

◆

CD-ROM drive for installation

◆

A compatible scanner if you plan to scan documents. Please see the Scanner Guide at ScanSoft’s web site (www.scansoft.com) for a list of supported scanners.

12 INSTALLATION AND SETUP

Note

Performance and speed will be enhanced if your computer’s processor, memory, and available disk space exceed minimum requirements.

NSTALLING OMNIPAGE PRO

OmniPage Pro 11’s installation program takes you through installation with instructions on every screen.

Before installing OmniPage Pro:

◆

Make sure your scanner is connected, turned on, and compatible

with your system.

◆

Close all other applications, especially anti-virus programs.

◆

Log into your computer with administrator privileges if you are

installing on Windows 2000 or Windows NT.

◆

If you own a previous version of OmniPage Pro, or if you are upgrading from OmniPage Limited Edition, the installer will ask for your consent to uninstall that product first.

▼

To i n s t a l l O m n i Pa ge Pr o :

Insert OmniPage Pro’s CD-ROM in the CD-ROM drive. The installation program should start automatically. If it does not start, locate your CD-ROM drive in Windows Explorer and double-click

Setup.exe

the

program at the top-level of the CD-ROM.

Choose a language to use during installation. This language will be used for the Text-to-Speech system and as the program’s interface language. The program interface language is used for displays such as menu items, dialog boxes, warning messages and so on. You can change the interface language later from within OmniPage Pro 11, but your choice at installation time determines which Text-to-Speech system will be installed with the program. See the second note below.

Follow the instructions on each screen to install the software. All files needed for scanning are copied automatically during installation.

Note

solve a problem. See Uninstalling the Software at the end of chapter 6.

Sometimes uninstalling and then reinstalling OmniPage Pro will

INSTALLING OMNIP AGE PRO 13

Note

It is planned to provide Text-to-Speech for English (British and US), French, German, Italian, Portuguese and Spanish. This may vary depending on region or version. Please check in the Readme file for latest information. A speech system for only one language can be installed with OmniPage Pro. See also the section Reading text aloud in chapter 5.

ETTING UP YOUR SCANNER WITH OMNIPAGE PRO

All files needed for scanner setup and support are copied automatically during the program’s installation. Before using OmniPage Pro 11 for scanning, your scanner should be correctly installed and tested for correct functionality.

Scanner installation and setup are done through the Scanner Wizard. You can start this yourself, as described below. Otherwise, the Scanner Wizard appears when you first attempt to perform scanning from OmniPage Pro

11.

Please follow these steps to use the Scanner Wizard to setup your scanner with OmniPage Pro 11:

14 INSTALLATION AND SETUP

◆

Choose Start➤Programs➤ScanSoft OmniPage Pro 11.0➤

Scanner Wizard or click the Setup button in the Scanner panel of the Options dialog box. or choose a scan command in the Get Page drop-down list in the OmniPage Toolbox.

◆

Choose Select scanning source, then click Next.

◆

Click once on your scanner’s TWAIN driver to select it, then

click Next.

◆

Choose Yes to test your scanner configuration, then click Next.

◆

The wizard will now test the connection from the computer to

your scanner. Click on Next.

◆

Insert a test page into your scanner.

◆

The wizard is now prepared to do a basic scan using your scanner

manufacturer’s software. Click on Next.

◆

Your scanner’s native user-interface will appear. Click on Scan to

begin the sample scan.

◆

If necessary, click on Inverse Image… or Missing Image… and

make the appropriate selections.

◆

Once the image appears correctly in the window, click on Next.

◆

Select the item that most appropriately describes your scanner,

then click on Next.

◆

Click on Next to proceed to page size.

◆

The page sizes that the Scanner Wizard believes that your scanner supports are listed in the window. To make any changes to the page sizes, click on Advanced, make the changes and then click on Next.

◆

Insert a page with text but no pictures into your scanner. Click on Next to begin a scan in black and white mode.

◆

If necessary, click on Inverse Image… or Missing Image… and make the appropriate selections.

◆

Once the image appears correctly in the window, click on Next.

◆

If you have a color scanner, insert a color photograph or a page with a color picture into your scanner. Click on Next to begin a scan in color mode. If necessary, click on Inverse Image… or Missing Image… and make the appropriate selections. Once the image appears correctly in the window, click on Next. If your scanner cannot scan in color, skip this step.

◆

Insert a photograph or a page containing a picture into your scanner. Click on Next to begin a scan in grayscale mode. If necessary, click on Inverse Image… or Missing Image… and make the appropriate selections. Once the image appears correctly in the window, click on Next.

◆

You have successfully configured your scanner to work with OmniPage Pro 11! Click on Finish.

S ETTING UP YOUR SCANNER WITH OMNIPAGE PRO 15

To change the scanner settings at a later time, or to set up a different scanner, or to test and repair an installed scanner, please follow one of these two methods to reopen the Scanner Wizard:

◆

Start➤Programs➤ScanSoft OmniPage Pro 11.0➤Scanner Wizard or

◆

Start➤Programs➤ScanSoft OmniPage Pro 11.0➤OmniPage Pro 11.0➤Tools menu➤Options➤Scanner…➤Setup button.

Note

To test and repair an improperly functioning scanner, follow the procedure above, selecting ‘Test and configure current scanning source’ at the start of the process.

HOW TO

START THE PROGRAM

To start OmniPage Pro 11 do one of the following:

◆

Click Start in the Windows taskbar and choose

Programs➤ScanSoft OmniPage Pro 11.0➤OmniPage Pro 11.0.

◆

Double-click the OmniPage Pro icon in the program’s installation folder or on the Windows desktop if you placed it there.

◆

Double-click an OmniPage Document (OPD) icon or file name; the clicked document is loaded into the program. See OmniPage Documents in chapter 2.

On opening, OmniPage Pro’s title screen is displayed and then its desktop. See chapter 2 for an introduction to OmniPage Pro’s desktop.

16 INSTALLATION AND SETUP

There are several ways of running the program with a limited interface:

◆

Use the Schedule OCR program. Click Start in the Windows taskbar and choose Programs➤ScanSoft OmniPage Pro 11.0

➤

Schedule OCR. See Schedule OCR in chapter 3.

◆

Click Acquire Text from the File menu of an application registered with the Direct OCR™ facility. See Direct OCR in chapter 3.

◆

Right-click an image file icon or file name for a shortcut menu. Select a sub-menu item from ‘Convert To...’ to define a target.

◆

Use OmniPage Pro to provide OCR services in ScanSoft’s PaperPort

EGISTERING YOUR SOFTWARE

ScanSoft’s registration Wizard runs at the end of installation. We provide an easy electronic form that can be completed in less than five minutes. You are asked to enter OmniPage Pro 11’s serial number, which appears on a sticker on the CD sleeve.

When the form is filled, and you click Send the program will search an Internet connection to immediately perform the registration online. If this does not succeed, it will guide you to offline registration choices.

If you did not register the software during installation, you will be periodically invited to register later. You can go to www.scansoft.com to register online. Click on Support and from the main support screen choose Register on the left-hand column.

or Pagis® document management products. See chapter

For a statement on the use of your registration data, please see ScanSoft’s Privacy Policy.

REGISTERING YOUR SOFTWARE 17

NEW

FEATURES IN OMNIPAGE PRO

If you are upgrading, you may not need to consult this Manual very much. Here are some main areas of innovation compared to OmniPage Pro 10:

◆

Greater accuracy - redeveloped recognition engines make

OmniPage Pro 11 the most accurate OmniPage

◆

Improved page layout - OmniPage Pro 11 will allow you to retain

ever.

formatting that is true to the original, even on pages with nongridded tables, headers and footers and dropped capitals.

◆

More intelligent proofreading - new IntelliTrain feature automatically uses previous corrections to generate better OCR results.

◆

PDF capability - now you can import PDF files (even read-only files) and convert them to your favorite program files (Word, Excel, etc.). You can also create PDF files from any paper document or image files.

◆

Better HTML - new WYSIWYG (What You See Is What You Get) HTML output will handle graphics, text, and backgrounds to keep your web output looking like the original document.

◆

Language support - OmniPage 11 now supports over 100 languages and extends to the Greek and Cyrillic alphabets.

◆

Detail view - this provides more customizable information about each page, making it easier to handle pages in a document.

◆

Text Editor - a new fully-featured WYSIWYG editor for recognition results, with a wide range of editing tools, color support, and a choice of four formatting levels for display and export.

◆

Better results on degraded text - a new despeckle module significantly reduces errors on spotty, shaded and color backgrounds.

18 INSTALLATION AND SETUP

Introduction

You probably use your computer for business correspondence, preparing reports, handling data and an ever-increasing number of other uses. The challenge is that, in spite of the digital revolution, certain sources of information still circulate in printed, paper form and cannot be used immediately in a computer.

For example, if you want to incorporate information from a magazine article in a report you are preparing, you somehow have to get the text from the article into your computer. Painstakingly retyping the article is not an appealing solution.

This chapter introduces you to the solution: optical character recognition (OCR). It describes how OmniPage Pro 11 uses OCR technology to transform text from scanned pages or image files into editable text for use in your favorite computer applications.

We address the following questions:

◆

What is optical character recognition

◆

What is a document in OmniPage Pro

◆

Which are the main steps in processing a document

◆

What are the functions and facilities in the main screen areas

◆

How can documents be managed at page level

◆

What is an OmniPage Document (OPD)

MANUAL OMNIP AGE PRO 19

HAT IS OPTICAL CHARACTER RECOGNITION

Optical character recognition is the process of extracting text from an image. This image can result from scanning a paper document or opening an electronic image file. Images do not have editable text characters; they have many tiny dots (pixels) that together form character shapes. These present a picture of the text on a page.

During OCR, OmniPage Pro 11 analyzes the character shapes in an image and defines solutions to produce editable text. After OCR, you can save the resulting text to a variety of word-processing, desktop publishing or spreadsheet applications.

OmniPage Pro’s OCR capabilities

In addition to text recognition, OmniPage Pro can retain the following elements of a document through the OCR process.

Graphics

Photos, logos, and drawings are examples of graphics.

Text formatting

Font types, sizes and styles (such as examples of character formatting. Indents, tabs, margins and line spacing are examples of paragraph formatting.

bold

, italic and underlines

) are

20 INTRODUCTION

Page formatting

Column structure, table formats, and placement of graphics and headings are examples of page formatting.

The graphics, text and page formatting elements that OmniPage Pro retains are determined by the settings you select. Refer to the Settings Guidelines in the online Help for more information about selecting settings.

Note

as offset or laser-printed or typewritten text. However, it can retain handwritten text, such as a signature, as a graphic.

OmniPage Pro only recognizes machine-generated characters such

Documents in OmniPage Pro

OmniPage Pro 11 handles documents one at a time. When you acquire your first image (from scanner or from file) a new document is started. Further acquired images are added to the same document, until you save and close it.

A document in OmniPage Pro consists of one image for each document page. After you perform OCR, the document will also contain recognized text, displayed in the Text Editor, possibly along with graphics and tables. For more information on screen areas, see the section The OmniPage Pro desktop.

Basic processing steps

There are two main ways of handling documents: with automatic processing or manual processing. See chapter 3 Tutorial: Processing Documents for more information. The basic steps for both processing methods are broadly the same:

1. Bring a set of images into OmniPage Pro.

You can scan a paper document with or without an Automatic Document Feeder (ADF) or load one or more image files. The resulting images appear in miniature in the Document Manager’s Thumbnail view and the pages are summarized in its Detail view. The image of the current page is displayed in the Original Image area.

2. Perform OCR to generate editable text.

During OCR, OmniPage Pro creates page that will be processed, and then interprets text characters or graphics in each zone. Manual and template zoning are also possible. After OCR, you can check and correct errors in the document using the OCR Proofreader and edit the document in the Text Editor.

3. Export the document to the desired location.

You can save your document to a specified file name and type, place it on the Clipboard, or send it as a mail attachment. You can save it as an OmniPage Document (OPD) as described later. You can save the same document repeatedly to different destinations, different file types, with different settings and levels of formatting. See chapter 5.

WHAT IS OPTICAL CHARACTER RECOGNITION 21

zones

around elements on the

Standard toolbar

OmniPage Toolbox

The current page has a pale border.

This page has been recognized.

Thumbnail view shows a picture of each page in the document.

THE O

MNIPAGE PRO DESKTOP

OmniPage Pro’s desktop has a title bar and a menu bar along the top and a status bar along the bottom. It has three main working areas, separated by splitters: the Document Manager, the Original Image area and the Text Editor. The Document Manager has two tabbed panels: Thumbnail view and Detail view. The Original Image area has an Image toolbar and the Text Editor has a Formatting toolbar.

Formatting toolbar

Page navigation buttons

Buttons to show, hide or rearrange the working areas.

22 INTRODUCTION

Image toolbar

Original Image area:

This displays the image of the current page, together with any zones automatically or manually placed on the image.

Note

To control which of the three views (Document Manager,

Drag this splitter to left or right to resize the working areas.

The Text Editor view buttons offer four formatting levels.

Text Editor: This is displaying the recognition results from the current page in True Page™ view.

Original Image, and Text Editor) are displayed, check or uncheck each view from the View menu or with the status bar buttons.

The OmniPage Toolbox lets you control processing. It can have three states, depending which of the three tab buttons on the left is clicked. In the picture, we display its appearance for Manual OCR. We show the program with a three-page document. Page one is the current page, which has been recognized and proofed. Page two has been recognized but not proofed yet. Page three has been acquired and manually zoned, but not recognized yet. The icons at the bottom right of the thumbnail images show page status.

Status bar buttons let you show, hide or rearrange the main screen areas and move to other pages in the document. A right mouse click in any screen area brings up a shortcut menu with the most useful commands for that area.

The Standard toolbar

The Standard toolbar contains buttons and a drop-down list for performing standard tasks. It can be floated and docked to any edge of the OmniPage Pro desktop. All these functions can also be accessed from menus.

New start a new document.

Open an OmniPage Document

Save the current document under the name and type of its last save.

Print images or recognition results from all or selected pages.

The Menu bar

For concise information on any menu item, click the context-sensitive help button and then click a menu item. A popup text explains the purpose of the menu item. Click anywhere to close the popup.

Proofread

the recognized text.

Cut the current selection in the Tex t E d i t or.

Copy the current Text Editor selection.

Paste selection into the Text Editor.

Undo the last editing action.

Open the Options dialog box.

T HE OMNIP AGE PRO DESKTOP 23

Zoom the active area: Original Image or Text Editor.

Contextsensitive Help

The Image toolbar

The Image toolbar contains buttons that allow you to zoom in or out on the current image or to rotate it. They also allow you work with zones and table dividers on the page. This is described in detail in chapter 3, Tu t o r ia l : Processing documents. Here we summarize the purpose of the buttons. The Image toolbar can be floated (that is, undocked and moved anywhere on the desktop). It can be docked to any edge of the Original Image area.

Draw rectangular zones.

Draw irregular zones.

Add to a zone or combine zones.

Subtract from zone or separate zones.

Tip

menu. Right click in the Original Image area outside a zone and select a zoom or rotation value.

The Formatting toolbar

The Formatting toolbar contains buttons that allow you to edit recognized text in the Text Editor. This is described in detail in chapter 4. Here we summarize the purpose of the buttons. The Formatting toolbar always remains along the top of the Text Editor.

Reorder zones.

Zone properties

Move

row or column dividers in a table.

Insert column dividers in a table.

Insert row dividers in a table.

Remove row or column dividers one by one.

Remove/ replace all

row and column dividers.

Rotate images.

Zoom in on page image.

Zoom out from page image.

You can also resize or rotate the original image with a shortcut

Paragraph styles

24 INTRODUCTION

Font name Font size

Bold Underline

Paragraph

alignment

BulletsItalic

Show/hide non-

printing characters.

The OmniPage Toolbox

This Toolbox lets you drive the processing. By default it is located along the top of the OmniPage Pro desktop, just above the working areas. It can be floated and also be docked along the bottom of the desktop.

It has three tabs on the left: AutoOCR™, Manual OCR and OCR Wizard. Click one to see its controls in the Toolbox. The picture at the beginning of this section showed the OmniPage desktop with the Manual OCR toolbar. The AutoOCR toolbar looks like this.

Automatic processing is started, and can be stopped and re-started with the buttons on the right of the toolbar. The use of these buttons and all the settings are described in chapter 3, Tut o r i a l : Processing documents.

You can switch between automatic and manual processing any time the program is not busy with processing. That means you can switch between them while you are working within a document. You can automatically process some pages, then add more pages with manual processing. After processing a stack of pages automatically, you can inspect the results and then go back to reprocess certain pages manually. This procedure is described in chapter 3.

OmniPage Pro must be empty when you start the OCR Wizard. When you have used it to process and save a document, it remains in the program and can be further processed (adding more pages, rerecognizing pages etc.) with either manual or automatic processing.

T HE OMNIP AGE PRO DESKTOP 25

ANAGING DOCUMENTS

The Document Manager is situated on the left of the OmniPage Pro desktop. It has two tabbed panels: Thumbnail view and Detail view. Click a tab to see its view. Both views summarize the pages in the document and are synchronized: the current and selected pages remain the same when you switch views. Our pictures show the two views with the same four-page document. Pages 1 and 2 are selected and page 4 is the current page, that is, the one shown in the Original Image area. The Document Manager shows page status with the following icons:

Page Status

1 Acquired —

2 Zoned —

3 Recognized

4 Proofed

Thumbnail icon

Detail icon

Thumbnail view

This presents a vertical set of numbered thumbnail images, one for each page in the document. Scroll to see pages as necessary. The current page has a paler background and its page number text appears bold. You can select multiple pages in the document; these have a ‘pushed-in’ appearance. A status icon appears at the bottom right of each page as described above.

Jump to a page:

Reorder a page:

drag it above the desired page number. Pages are renumbered automatically.

Click the icon of the desired page.

Click the thumbnail of the page you want to move and

Page image has been... Acquired with no manual or template zones and has

not yet been recognized. Acquired and manual or template zones have been

placed; not yet recognized. Recognized, but not proofread, or proofing was

interrupted on the page. Recognized, and proofing has reached the end of

the page.

26 INTRODUCTION

Delete a page:

Select the thumbnail of the page you want to delete and

press the Delete key.

Select multiple pages:

Hold down the Shift key and click two thumbnails to select all pages between and including them. Hold down the Ctrl key as you click thumbnails to add pages to a selection one by one. Then you can move or delete the selected pages as a group, or send them to (re)recognition.

Detail view

This facility is new to OmniPage Pro 11. It provides an overview of your document with a table. Each row represents one page. Columns present statistical or status information for each page, and (where appropriate) document totals. The picture below shows the default columns on the left and four columns which a user has specified.

Move the cursor onto the page’s status icon to see a thumbnail of the page.

This shows the number of zones of each type on the page.

The current page is shown with a highlight. You can use Detail view for page operations, as follows:

Jump to a page:

Reorder a page:

Click the row of the desired page.

Click the row of the page you want to move and drag it to the desired location. An arrow indicator on the left shows where the page will be inserted. Pages are renumbered automatically.

Delete a page:

Select the row of the page you want to delete and press the

Delete key.

Select multiple pages:

Hold down the Shift key and click two page rows to select all pages between and including them. Hold down the Ctrl key as you click rows to add pages to a selection one by one. Then you can move or delete the selected pages as a group, or send them to (re)recognition.

When multiple pages are being selected, the page set as current does not change. All selected pages are highlighted.

Tip

Get image size information by hovering the cursor over a thumbnail or outside a zone on an original image. A popup text displays the image size in pixels and the program’s unit of measurement. Image resolution is also shown.

MANAGING DOCUMENTS 27

Customizing columns in Detail view

You can specify which columns of information you want to see in Detail view. Click Customize Details... in the View menu for the following dialog box:

is item is

highlighted.

Click a checkbox to select the item.

Image sizes are expressed in pixels.

Define a width for the highlighted item.

Define which columns should appear, their widths, and column order. The topic Customizing Detail view columns in online Help clarifies what is presented in each column. You can change column widths easily in Detail view; just drag the column dividers in the title bar.

Highlight an item and use these arrows to change the order of columns.

Deleting pages from a document

Page deletions must be confirmed and can be undone. Delete the current page only with the item Delete Current Page in the Edit menu. Delete all selected pages in the Document Manager (either view) by pressing the Delete key or using the shortcut menu command Clear.

Printing a document

You can print the document with the Print item in the File menu. Choose whether to print images or text (that is, recognition results as they appear in the Text Editor). You can print all pages or a range of pages. The Print button in the Standard toolbar prints images or text, depending whether the Original Image area or the Text Editor is active.

28 INTRODUCTION

+ 64 hidden pages