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Quick Reference Guide
NEC Unified Solutions, Inc.
Document Solutions
ISSUE 1
CY18004
Page 2
Contents of this manual are subject to change without prior notice at the discretion of NEC Uni-
fied Solutions, Inc. This document has been prepared for the use of employees and customers
of NEC Unified Solutions, Inc. and may not be reproduced without prior written approval of
NEC Unified Solutions, Inc.
Copyright 2008
NEC Unified Solutions, Inc.
6535 N. State Highway 161
Irving, TX 75039-2402
Document Solutions
Page 3
FCC Notification
■
Regulatory and Safety Information
REGULATORY INFORMATION
The following information provides data for using this machine on the Public Switched
Telephone Network, as required by the Federal Communications Commission (FCC).
This machine complies with Part 68 of the FCC Rules and Regulations. On the rear of this
machine is a label that contains, among other information, the FCC Registration number
and the Ringer Equivalence Number (REN). If requested, this information must be provided to the telephone company.
FCC Certification Number US: AY5FA00B2020
This machine uses the following USOC jacks: RJ11C
The REN is used to determine the quantity of devices that can be connected to the telephone line. Excessive RENs on the telephone line may result in the devices not ringing in
response to an incoming call. In most, but not all areas, the sum of the RENs should not
exceed five (5.0). To ascertain the number of devices that may be connected to the line,
as determined by the total RENs, contact the telephone company servicing your area to
ensure the REN is not exceeded.
If this machine causes harm to the telephone network, the telephone company will notify
you in advance. If advanced notice isn't practical, the telephone company will notify the
customer as soon as possible. Also, you will be advised of your right to file a complaint
with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, product, operations, or procedures that could affect the operation of this machine. If this happens, the telephone company will provide advance notice in order for you to make any necessary modifications in
order to maintain uninterrupted service.
If trouble is experienced with this machine, please contact NEC Unified Solutions, Inc.
1-800-232-9632 for repair and/or warranty information. If the trouble is causing harm to
the telephone network, the telephone company may request you to remove the machine
from the network until the problem is resolved.
This machine cannot be used by a telephone company providing coin-op service. A connection to party line service is subject to state tariffs.
If a telephone set is to be used with this machine, insure that it meets FCC Part 68 for
Hearing Aid compatibility.
When programming and/or making test calls to emergency numbers, please remember
to:
Remain on the line and briefly explain to the dispatcher the reason for the call.
Perform such activities in the off-peak hours, such as early morning or late evening.
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Regulatory and Safety Information
Transmitting Station Identifier (TSI)
As of December 20, 1992, the Telephone Consumer Protection Act of 1991 requires that
the following information must be included in the top margin of each page of the facsimile
transmission:
The date and time the facsimile was sent.
The name of the business or company.
The facsimile telephone number of the sending machine.
It is illegal to turn off the TSI feature.
This facsimile machine meets these requirements by including this information within the
Transmitting Station Identifier (TSI).
Please refer to "Operation Manual (Network Application)" for instructions on programming
the TSI and the date and time. It is most important to always keep the TSI feature turned
on when sending a document.
This machine generates and uses radio frequency energy and if not installed and used
properly, that is, in strict accordance with the manufacturer's instructions, may cause interference to radio and television reception. It has been type-tested and found to comply
within the limits for a Class A computing device in accordance with the specifications in
Subject B of Part 15 of the FCC Rules and Regulations. Part 15 is designed to provide
reasonable protection against such interference in a residential installation. However,
there is no guarantee that interference will not occur in a particular installation. If this
machine does cause interference to radio or television reception, which can be determined by turning the machine off and on, the user is encouraged to try to correct the interference by one or more of the following measures:
Reorient the receiving antenna.
Relocate the machine with respect to the receiver.
Move the machine away from the receiver.
Plug the machine into a different power outlet so that the machine and the receiver are
on different branch circuits.
As an ENERGY STAR
partner, NEC Corporation has
determined that this product meets the ENERGY STAR
guidelines for energy efficiency.
ENERGY STAR
is a U.S. registered mark.
Trademarks
● Microsoft and its logo, Windows, Windows Server and Windows Vista are the registered trademarks of
Microsoft Corporation in the United States and other countries.
● Internet Explorer is the registered trademark of Microsoft Corporation.
● Ethernet is the registered trademark of Xerox Corporation.
● Netscape Navigator is the trademark of Netscape Communications Corporation.
● Adobe and Acrobat are the trademarks of Adobe Systems Incorporated.
● Apple, Macintosh, and Mac are registered trademarks of Apple Computer, Inc.
All other company and product names are trademarks or registered trademarks of their respective companies.
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Industry Canada Notification
Regulatory and Safety Information
Certification Number : 140L-2020
Complies with : CP-01, Issue 8, Part I
Ringer Equivalence Number: 0.0
Connector : CA 11A
The Industry Canada label identifies certified machine. The certification means that the
machine meets certain telecommunications network protective, operational, and safety
requirements. The department does not guarantee the machine will operate to the user's
satisfaction.
Before installing the machine, users should ensure that it is permissible to be connected
to the facilities of the local telecommunications company. The machine must also be
installed using an acceptable method of connection. In some cases, the company's inside
wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that
compliance with the above conditions may not prevent degradation of service in some situations.
Repairs to certified machine should be made by an authorized Canadian maintenance
facility designated by the supplier. Any repairs or installations made by the user to this
machine, or machine malfunctions, may give the telecommunications company cause to
request that the user disconnect the machine.
For their own protection, users should ensure that the electrical ground connections of the
power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This protection may be particularly important in rural areas.
Users should not attempt to make such connections themselves, but should
NOTE
contact the appropriate electrical inspection authority, or electrician, as appropriate.
The act of monitoring or recording telephone conversations under certain cir-
NOTE
cumstances may violate federal or state statutes. Consultation with your legal
counsel prior to engaging in such practices would be advisable.
The Ringer Equivalence Number (REN) assigned to each terminal device pro-
ADD.
vides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of
any combination of devices, subject only to the requirement that the sum of the
RENs of all the devices does not exceed five (5.0).
Safety Certifications
This machine has been listed by Underwriters Laboratories and found to comply with all
the applicable requirements of the standard for information technology equipment.
CAN/CSA-C22.2 No. 60950-2001 UL 60950-2001
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Regulatory and Safety Information
Laser Classification and Safety
Laser Safety
This machine is certified as a Class 1 laser product under the U.S. Department of
Health and Human Services (DHHS) radiation performance standard, according to the
Radiation Control For Health And Safety Act of 1968. This means that this machine
does not produce hazardous laser radiation.
Since radiation emitted inside this machine is completely contained within protective
housings and external covers, the laser beam cannot escape from the machine during
any phase of user operation.
Internal Laser Radiation
ViVid Office 2020 28.9 uW 770 nm to 795 nm
Product Maximum Radiation Power Wavelength
This is a Class IIIB laser diode assembly that has a visually invisible laser beam. The
print head assembly (laser) is not a field service item; therefore, the print head should
not be opened under any circumstance.
Laser Aperture of
the Print Head Unit
Print Head
When the front cover is opened
Classification of the Laser Product
This machine is classified as a Class 1 laser product under the CDRH regulations of the
USA.
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CDRH Regulations
Perchlorate Notification
Regulatory and Safety Information
The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug
Administration implemented regulations for laser products on August 2, 1976. These regulations apply to laser products manufactured from August 1, 1976. Compliance is mandatory for products marketed in the United States. The label shown in the following
illustration indicates compliance with the CDRH regulations and must be attached to laser
products marketed in the United States.
Use of controls, adjustments, or performance of procedures other than those
NOTE
specified in this manual may result in hazardous radiation exposure.
The following maintenance can be performed by the customer:
Document Jam
Print Paper Jam
Installing Print Paper
Replacing the spare TX Stamp Cartridge
Others
This product includes a battery, which contains Perchlorate Material.
Perchlorate Material - special handling may apply.
See http://www.dtsc.ca.gov/hazardouswaste/perchlorate/.
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Safety Precautions
Warnings
Cautions
STOP
Recommendations
This is a warning that indicates a hazard that can lead to serious injury or
death.
This is a caution that indicates a hazard that can lead to injury or damage to
property.
This is a recommendation that indicates a certain procedure should be followed for proper performance.
Conditions on Installation
The ground cable must be connected.
In certain cases, a ground cable should be connected
to an independent earth ground. Do not connect the
ground to a gas pipe, lightning rod, water pipe, or a
telephone ground.
Warnings
The ground cable must be connected before plugging a power cord into the wall outlet and connecting a telephone cable, and must be
disconnected after unplugging a power cord from
the wall outlet and disconnecting a telephone
cord.
Cautions
Do not place the machine in direct sunlight
or near a heater.
Such an environment may cause machine failure or
even a fire due to extreme temperatures inside the
machine chassis.
Do not place the machine on an uneven surface, or somewhere that is subject to vibration or mechanical instability.
Such an environment may cause injury or failure if the
machine falls down or tips over.
STOP
Recommendations
Do not place the machine in an excessively
hot (over 86 degrees F) or cold (less than 50
degrees F) environment.
Doing so may result in erratic operation.
Do not install the machine in a location that
is subject to excessive vibration.
Doing so may cause improper operation or machine
damage.
Do not place the machine in a humid, dusty,
smoky, or steamy environment.
Such an environment may cause a fire, electric shock,
machine failure or poor performance in the scanning
and printing mechanisms.
Do not cover the ventilation grille on the
machine.
If this grille is blocked or covered, internal temperature will rise and may cause a fire or machine failure.
Do not place the machine in a location that is
subject to significant temperature changes
(such as near an air conditioner or heater).
Doing so may cause improper machine operation due
to excess temperature variations and increased condensation in the machine.
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STOP
Recommendations
Safety Precautions
Do not place the machine in a location where
chemical vapors are emitted.
Doing so may damage the machine or cause
improper operation.
Conditions on Use
Stop using this machine immediately if
smoke or an abnormal odor is coming from
the machine.
Failure to do so may result in a fire, electric shock, or
machine failure. Disconnect the power plug from the
wall outlet immediately, and contact the dealer for service.
Stop using this machine immediately if this
machine is dropped or any cover is damaged.
Failure to do so may result in a fire, electric shock, or
machine failure. Disconnect the power plug from the
wall outlet immediately, and contact the dealer for service.
Stop using this machine immediately if water
or any metal object is dropped inside the
machine.
Failure to do so may result in a fire, electric shock, or
machine failure. Disconnect the power plug from the
wall outlet immediately, and contact the dealer for service.
Do not operate this machine near other
devices that are affected by electromagnetic
radiation (such as a radio or television).
This machine complies within the limits for a FCC
Part 15 Class A digital device. If this machine is used
in a residential location, it may cause electromagnetic
interference. In this case, the user is asked to take
appropriate measures to minimize the interference.
Warnings
Do not disassemble or remodel this machine.
Failure to do so may result in a fire, electric shock, or
machine failure. Also, damage to your eyesight may
occur if the laser is serviced.
Contact the service center or dealer for any internal
checks and repairs available if there are no appropriate instructions in this manual.
Take care not to damage the power cord in
any manner. Do not twist, heat, forcibly pull,
or place heavy objects on this cord.
Such action may result in a fire or electric shock.
Do not unplug the power cord with wet
hands.
Such action may result in an electric shock due to
electrical discharge.
High voltage is used inside this machine. Do
not remove any of the covers.
Such action may result in electric shock.
Do not place small metal objects or containers filled with liquids on top of the machine.
Items such as paper clips, chemicals, cosmetics, drinking glasses, and flower vases,
etc. can harm the machine.
Using the items above may result in fire or machine
damage, if liquids or metal objects drop into the
machine.
Do not operate the machine or install any
machine options during a thunderstorm.
Such actions may result in an electric shock or
machine failure.
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Safety Precautions
Do not touch the toner fixing unit located
inside the machine, or the area around it, as
it becomes extremely hot.
Some areas are hot enough to cause serious burn
injury.
Warnings
Cautions
Hold the solid plug when disconnecting the
power cord.
The power cord should be disconnected by holding
and pulling on the solid plug part and not on the cord
itself. Pulling on the cord may cause power cord damage, resulting in a fire or electric shock.
Before moving the machine, first disconnect
the power cord and telephone/facsimile line
connection, and take out the imaging unit
and toner cartridges.
Failure to do so may damage the power cord and line
cable. Toner may be spilled out from cartridges due to
vibration, causing the damage to the machine.
Do not place the power cord near a heater.
This may cause the power cord to melt, thus exposing
internal wiring that can cause fire or an electric shock.
Do not touch the inside of the side cover or
the copper terminals located at the lower part
of the imaging unit.
Doing so may result in machine failure due to static
discharge.
Immediately wipe off any liquid dropped on
the surface.
Failure to do so may cause an electric shock or
machine failure.
Lift the machine in the positions indicated
when transporting the machine.
Lifting the machine using any other area may result in
injury to person or machine damage.
For product and property safety reasons, disconnect the power cord from the wall outlet
when this product is not to be used for prolonged periods.
Doing so will avoid the possibility of fire or machine
ailure.
f
Clean the prongs of the power plug and surrounding area at least once a year. Unplug
the power plug before cleaning.
Dust may cause a fire.
Use this machine in a well-ventilated area.
The amount of Ozone, which is generated in use of
printing unit, is not significant enough to cause a
health risk. However, the odor may be detected in the
case of operating the machine a long period of time
without good ventilation or making a great amount
copies. To avoid this good air ventilation is recommended.
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STOP
Recommendations
Safety Precautions
Do not use a hard or pointed object to press
the Touch Panel.
Doing so may permanently damage the panel.
Do not lean or place any heavy objects on the
Operation Panel.
Doing so may result in Operation Panel failure.
Do not place any other objects on the Multi
Bypass Tray except copy papers.
Doing so may damage the Multi Bypass Tray.
Cautions on Power Supply
Use only on U.S. standard 120V AC power.
Using any other voltage source can
cause machine failure or fire.
Be sure to use the power cord supplied with
this machine.
Also, do not use the power cord supplied
with this machine with other products.
Failure to do so may cause a fire, electric shock or
machine failure.
Do not open any covers while the machine is
operating.
Doing so will suspend operations and may cause a
paper jam.
Do not give any strong jolt to the machine.
Doing so may cause machine failure.
Warnings
Do not use this machine in countries other
than the United States and Canada, as the
machine is designed for use in these countries only.
Use in other countries can cause fire, electric shock,
and damage to the internal power supply because of
voltage differences. Also communication problems
can occur because of different telephone line parameters.
Plug the power plug securely and firmly to
the wall outlet.
Failure to do so may cause a fire or electric shock.
Stop using the power cord if the power cord
is damaged (exposing internal wiring, cutting
the power cord, etc.).
Continuation of use may cause a
fire, electric shock or machine failure.
The wall outlet must be able to handle the
amount of current to properly operate the
machine.
The wall outlet circuit must be capable of providing 11
amperes, or more, for proper operation.
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Safety Precautions
25-3/5 (650)
24-2/5 (620) 13-2/5
41-2/3 (1058)
27 (688)14-1/2 4
25 (633)17 (429)
13-1/2
Unit: inch (mm)
(340) (370) (100)
(348)
45 (1143)
58-3/4 (1492)
Warnings
Do not plug many appliances into the same
wall outlet.
Failure to do so may cause a fire or
electric shock.
Installation Space
Sufficient space must be provided to
enable normal operation, routine
checks, replacement of consumables,
and to perform routine maintenance
on the machine.
Attach the safety strap of the machine firmly
to the power cord to prevent sudden disconnecting of the power cord from the machine.
Failure to do so may cause a fire or electric shock.
* There are heat exhaust-use ventilation ducts on top and the back of the
machine. A gap of at least four inches (100 mm) from a wall must be maintained.
* The figures above represent the dimensions when the optional assemblies are
mounted.
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Toner Cartridge, Imaging Unit, and Waste Toner Box
Cautions
Safety Precautions
Do not throw used toner cartridges, imaging
units or waste toner boxes into an incinerator
or fire.
The toner is highly flammable and can cause a fire to
spread quickly.
STOP
Recommendations
Only use toner cartridges, imaging units and
waste toner boxes specified by NEC Unified
Solutions, Inc.
Use of unauthorized parts and consumables may
result in machine failure or a reduction in print quality.
In certain cases, this may also void the machine's
warranty.
Do not open the wrapping of toner cartridges, imaging units or waste toner boxes
until it is to be used.
Doing so can result in poor print quality.
Make sure toner cartridges, imaging units or
waste toner boxes are not dropped or
thrown.
Doing so can result in machine failure and/or poor
print quality.
Do not forcefully pull out toner cartridges,
the imaging units or the waste toner box from
the machine, or do not open toner cartridges,
imaging units or waste toner boxes.
Doing so can cause machine failure.
Do not store toner cartridges, imaging units
or waste toner boxes upright or upside down.
Doing so can result in print failures.
Do not store toner cartridges, imaging units
or waste toner boxes in direct sunlight.
Exposing the imaging unit's photosensitive parts in
sunlight may cause print failures.
Do not keep the waste toner box titled.
The waste toner may spill out.
NEC Unified Solutions, Inc. is collecting used
imaging units, empty toner cartridges and
used waste toner boxes for recycling.
Bring used imaging units and empty toner cartridges
to the store you purchased at or the closest maintenance service center.
Do not touch or scratch the surface of the
imaging unit's photosensitive parts.
Doing so can result in machine failure or poor print
quality.
Do not store toner cartridges, imaging units
or waste toner boxes in the following environments: Hot, humid or dusty areas; areas
near direct flame; areas in direct sunlight;
areas near magnetically sensitive objects
(such as floppy disks, etc.); in a vehicle or
area where extreme temperature variations
can occur.
Doing so can result in poor print quality.
Take care not to scatter toner when toner cartridges, imaging units and waste toner boxes
are being replaced. If toner is scattered, be
careful not to allow it to contact skin or clothing, not to aspirate it, or not to ingest it.
In case of getting toner on your skin or clothing, wash them with soap and rinse well with
water. In case of getting toner in eyes, rinse
your eyes with a large amount of water for
more than 15 minutes until pain goes away,
and go to see a physician if necessary.
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Safety Precautions
STOP
Recommendations
In case of inhalation of toner, gargle well with
a large amount of water in a fresh air area. In
case of ingesting toner, vomit toner out, rinse
your mouth with water, and drink a large
amount of water. Go to see a physician and
follow his/her instruction.
Print Paper
STOP
Recommendations
Only use the types specified by NEC Unified
Solutions, Inc.
Do not use paper that is wrinkled, folded,
damp, or paper that has already been printed
on.
This can result in poor
print quality or machine
failure.
For details of paper to use,
consult your dealer.
Keep imaging units, toner cartridges and
waste toner boxes out of reach of children. If
children ingest toner, make them vomit toner
out, rinse their mouth with water, and drink a
large amount of water. Bring them to a physician and follow his/her instruction.
Paper Storage
Even paper that meets the required standards will
deteriorate if stored improperly. A deterioration in
paper quality may result in failure of the paper feed
mechanisms, a print paper jam, or reduction in overall
print quality.
The following items should be kept in mind when storing print paper:
Be sure to store the paper in a dry, low humidity
environment.
Do not unwrap a ream of paper until it is ready for
use. The wrapping helps keep out moisture.
Store the paper on a flat surface.
Do not store the paper at floor level, as humidity is
generally higher at that location.
Make sure that paper is not folded or curled when
stored.
Do not store reams of paper on their ends, or stack
too high.
Do not store paper in areas of direct sunlight or in
places subject to large temperature variations.
If the paper is exposed to areas of high humidity or
temperature, leave the paper (while still in the wrapper) in the area it is to be used for a day, or more.
This will assist in conditioning the paper to the
proper environment.
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Other Conditions of Use
Safety Precautions
Normal international communications may
sometimes not be possible depending on the
telephone line status.
Many times international facsimile communication is
affected by various noises on the telephone line.
Items such as echoes, static, timing problems, etc.,
can degrade a facsimile communication. Many times
the problem is corrected when the machine interrupts
a connection and redials the destination.
The cooling fan comes on intermittently.
The machine's cooling fan is connected to a thermostat. When the internal temperature rises to a certain
level, the cooling fan is engaged to circulate cool air
throughout the machine.
If a humidifier is used.
If tap or well water is used in a room humidifier, impurities in the water are discharged into the room's air
supply. This can cause deposits to build up inside the
print engine and may cause poor print quality. It is
recommended to only use distilled water which contains only minute quantities of impurities.
When using 2-sided Copying.
If 2-sided Copying is executed, paper printed on one
side is ejected onto the tray. This paper is then automatically inserted to print on the other side of the
paper. The purpose of this operation is to turn over
the paper and is not a malfunction.
Do not pull out or touch the paper that is printed on
one side and ejected onto the tray. Otherwise, copying may not be completed properly, or a paper jam or
other failure may occur.
When using adhesive.
If adhesive containing solvent such as spray adhesive
is used on the documents copied with the machine,
toner on the document may melt occasionally.
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Legal Restrictions on Copying
Certain types of originals must never be copied with the purpose or intent to pass copies of such originals off as the
originals.
The following is not a complete list, but is meant to be used as a guide to responsible copying.
<Financial Instruments>
Personal checks
Tr aveler's checks
Money orders
Certificates of deposit
Bonds or other certificates of indebtedness
Stock certificates
<Legal Originals>
Food stamps
Postage stamps (canceled or uncanceled)
Checks or drafts drawn by government agencies
Internal revenue stamps (canceled or uncanceled)
Passports
Immigration papers
Motor vehicle licenses and titles
House and property titles and deeds
<General>
Identification cards, badges, or insignias
Copyrighted works without permission of the copyright owner
In addition, it is prohibited under any circumstances to copy domestic or foreign currencies, or works of art without permission of the copyright owner.
When in doubt about the nature of an original, consult with legal counsel.
In order to prohibit the illegal reproduction of certain originals, such as paper currency, this machine is
ADD.
equipped with a counterfeit prevention feature.
Due to the counterfeit prevention feature that this machine is equipped with, images may be distorted.
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Table of Contents
Regulatory and Safety Information .................................................................................................................... 1
Safety Precautions............................................................................................................................................. 6
Legal Restrictions on Copying ......................................................................................................................... 14
Ta ble of Contents ............................................................................................................................................. 15
How to Read This Manual................................................................................................................................ 17
Features........................................................................................................................................................... 19
Glossary........................................................................................................................................................... 27
Chapter 1 Getting Started
Names and Functions of Parts....................................................................................................................... 1-2
Operation Panel............................................................................................................................................. 1-6
Touch Panel ................................................................................................................................................... 1-9
Stand-by Screen (Initial Screen).................................................................................................................. 1-12
Accessibility Settings Feature...................................................................................................................... 1-16
Account and Account Track Mode................................................................................................................ 1-22
Handling Documents.................................................................................................................................... 1-25
Notes on Handling Documents .................................................................................................................... 1-27
Quitting an Operation................................................................................................................................... 1-30
Confirming the Results of Transmission, Status of Printing Jobs, and Saved Documents (Job List)........... 1-32
Network Configuration ................................................................................................................................. 1-40
Installing the Printer Driver/Fax Driver......................................................................................................... 1-51
Chapter 2 Basic Operations
Basic Copy Operations .................................................................................................................................. 2-2
Color Copy Operations (Selecting the color copy function) ........................................................................... 2-5
Sending Data via the Internet or Intranet (Network Application Transmission).............................................. 2-8
PC Printing Operations ................................................................................................................................ 2-11
Basic Sending/Receiving Operations (Quick Memory Transmission) .......................................................... 2-12
Sending a fax from a PC (PC-Fax Transmission)......................................................................................... 2-15
Chapter 3 Reports and Lists
Printing the TX Report (TX Report) ............................................................................................................... 3-2
Printing the RX Report (RX Report) .............................................................................................................. 3-4
Printing the Bulletin Board List (Bulletin Board List) ...................................................................................... 3-6
Printing the One-Touch List (One-Touch List)................................................................................................ 3-8
Printing the Program List (Program List)...................................................................................................... 3-10
Printing the Setting List (Setting List)........................................................................................................... 3-12
Chapter 4 Routine Care
Installing Print Paper...................................................................................................................................... 4-2
Installing and Replacing the Toner Cartridge ................................................................................................. 4-6
Installing and Replacing the Waste Toner Box............................................................................................... 4-8
Installing and Replacing the Spare Transmission (TX) Marker Stamp......................................................... 4-10
Cleaning....................................................................................................................................................... 4-12
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Table of Contents
Chapter 5 Troubleshooting
Display Icons and Alarm Messages............................................................................................................... 5-2
Document Jam............................................................................................................................................... 5-5
Print Paper Jam ............................................................................................................................................. 5-8
Troubleshooting............................................................................................................................................ 5-16
Dehumidify Function (Dehumidify Procedure/Dehumidify Time) ................................................................. 5-20
Power Failure ............................................................................................................................................... 5-22
Appendix
Accessories • Consumables ............................................................................................................. Appendix-2
Specifications.................................................................................................................................... Appendix-3
Options.............................................................................................................................................. Appendix-5
License Information for Software Included in this Product................................................................ Appendix-7
Index ............................................................................................................................................... Appendix-31
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How to Read This Manual
The structure of this manual
● First part of this manual contains Regulatory and
Safety information.
● Chapter 1 contains information about preparation
before getting started such as how to use the touch
panel and the procedure for loading documents.
● Chapter 2 contains information and instructions about
how to make basic copies and color copies, how to
send facsimiles, how to print the data received from
the PC connected to the machine, and how to send
documents via the Internet or Intranet, how to send
facsimiles from the machine.
● Chapter 3 contains information and instructions about
the routine care and troubleshooting for such as the
document jamming. Read this chapter if necessary.
We recommend you to start reading from the beginning
in order to easily understand the functions and the procedures of this machine.
Searching Table of Contents ( Page 15)
● The Table of Contents of this manual lists titles of
tasks desired. For example, "Handling Documents",
"Basic Sending/Receiving Operations", etc. Please
search the Table of Contents for tasks that you desire
to execute with the machine.
Viewing the Product Features ( Page 19)
Related Manuals
NEC ViVid Office 2020 comes with the following manuals.
● Quick Reference Guide
k Reference Guide contains the basic operational
Quic
procedures of the machine.
Read Quick Reference Guide for the features of this
machine, how to use the operation panel, basic
operations for copy, fax, etc. and the routine care.
● Operation Manual (Copy)
Operation Manual (Copy) contains information and
instructions for basic operations and copying operations.
Read Operation Manual (Copy) to find information
and instructions for the copy functions of this
machine such as conditions on installation and use,
selecting paper size and zoom, adjusting image
quality, etc.
● Operation Manual (Network Application)
Operation Manual (Network Application) contains
information and instructions for how to configure standard Network Applications and the scanner operations.
Read Operation Manual (Network Application) to
find information and instructions for Network Application and Scan to E-mail.
● Operation Manual (PC Printer)
Operation Manual (PC Printer) contains information
and instructions for the PC Printing functions configured with standard printer kit.
Read Operation Manual (PC Printer) to learn how
to operate the basic PC Printing functions.
● Recommended features of the machine are shown in
illustrations.
● The numbers of pages providing detailed descriptions
are listed.
● Please search for useful functions, and operate them.
Searching the Index ( Page Appendix-31)
● If you encounter terms with which you are unfamiliar
while reading this manual, please search for them in
the Index at the end of the manual. This lists the num-
bers of pages providing detailed descriptions.
● You can search for the names of functions desired to
be used from the Inde
x.
● Operation Manual (Fax)
Operation Manual (Fax) contains information and
instructions for facsimile operations.
To use facsimile function, the optional Fax Kit is
required.
Read Operation Manual (Fax) to operate the facsimile function.
● Operation Manual (PC-Fax)
Operation Manual (PC-Fax) contains information and
instructions for PC-Fax functions used with standard
fax driver installed on PC.
To use PC-Fax function, the optional Fax Kit is
required.
Read Operation Manual (PC-Fax) to operate the
PC-Fax functions.
17
Page 20
●
How to Read This Manual
Basic Copy Operations
There are two ways to scan documents when making copies.
Automatic Document Feeder (ADF) - up to 70 pages will automatically be scanned, page-by-page.
Book Scanner - When a book, magazine, catalog, brochure, or any other bound material is to be copied, the
Book Scanner should be used.
Title
A title indicates a
specific operation.
Before Starting
Operations
Copying with the Automatic Document
Feeder
Load the document in the Automatic
1
Document Feeder.
Refer to "Handling Documents" on page
REF.
1-25.
Press <Copy>.
2
●If you press <Reset>, you can cancel at once the copy functions set.
●To avoid mis-copying, before setting the copy functions, we recommend that you press
<Reset> to return to the default setting status, and then set the copy functions.
●The number of copies setting can also be specified on Utility/Counter (Default Settings).
In this way you can modify the default values.
Refer to Operation Manual (Copy).
Use the 10-key Pad to enter the number
3
of copies.
Change the number of copies by
ADD.
pressing <C> (Clear key).
Up to 999 copies can be made.
Press <Start>.
4
2-2
Operation Procedures
● Operation procedures
are explained in
order. Notes and references are
described at the end
of each step.
● Press keys indicated
by this symbol.
Depending on the
conditions, this symbol may indicate the
position for entering
numbers or names.
When the symbol
indicates figures,
operate the numbers
in order.
Depending on the options, the actual display may differ slightly from the indications shown in this manual.
Meanings of Icons
[ ] : Indicates a key on the touch panel. : Indicates an advice and a hint for operation.
< > : Indicates a key on the operation panel. : Indicates notes on handling this machine.
18
ADD.
NOTE
: Indicates pages for detailed information.
REF.
Page 21
Features
Copy Function Features
Saving paper
2-sided copying
Refer to "Operation Manual (Copy)"
You can make a 2-sided copy from 1-sided and 2sided documents, books, etc.
*To copy 2 Sided Document, the optional Auto-
matic Document Feeder (ADF) is required.
Single Sided Document 2 Sided Document
2
1
1
Other
1
2
1
1
2
1
1
2
1
2in1 copying
Refer to "Operation Manual (Copy)"
4in1 copying
Refer to "Operation Manual (Copy)"
You can reduce multiple document pages to one
document page.
*To copy 2 Sided Document, the optional Auto-
matic Document Feeder (ADF) is required.
Single Sided Document 2 Sided Document
2
1
1
2
1
2
1
1
2
1
2
1
1
2
2
1
2
1
1
2
1
1
2
1
2
1
1
2
2
Reversing Density
Refer to "Operation Manual (Copy)"
You can make a copy with reversing density or
color of documents.
A A
Color Copying
Refer to "Operation Manual (Copy)"
You can make a copy in Full-color, 2-color, and 1color other than in gray scale and black and white.
19
Page 22
Features
Network Application Features
Internet Fax (E-mail)
Refer to "Operation Manual (Network Application)"
You can send image data to an Internet Fax
(E-mail) as an E-mail attachment.
Mail Server
LAN
Internet/Intranet
LAN
Mail Server
Internet Fax (IP Relay)
Refer to "Operation Manual (Network Application)"
You can send a facsimile document via other relaying machines connected by a LAN.
Internet Fax (IP-TX)
Refer to "Operation Manual (Network Application)"
You can send image data to an Internet Fax (IP)
without using the mail server.
LAN
Intranet
LAN
TX to E-mail/Scan to E-mail
Refer to "Operation Manual (Network Application)"
You can send image data to a PC as an E-mail
attachment.
Sending Machine
Intranet
Telephone
Line
Facsimile
Relaying Machine
Communication
Facsimile
Terminal
Mail Server
LAN
LAN
LAN
User PC
20
Page 23
Features
RX Document Forwarding (E-mail/IP)
Refer to "Operation Manual (Network Application)"
You can forward the image data received from a
facsimile terminal or via a computer network to a
PC directly.
Internet/Intranet
Telephone
Line
Facsimile
Facsimile
Terminal
User PC
Communication
(Option)
LAN
Mail Server
MFP Agent
Refer to "Operation Manual (Network Application)"
You can perform various registrations such as
One-Touch Dial from the browser of your PC.
MFP Agent screens are configured into operation
screens for general users and operation screens
for administrators.
TX Document Forwarding (E-mail/IP)
Refer to "Operation Manual (Network Application)"
You can forward TX documents to a destination set
by the administrator.
Internet/Intranet
Telephone
Line
Facsimile
Facsimile
Terminal
User PC
Communication
(Option)
LAN
Mail Server
Internet/Intranet
Administrator
• Set the system settings of the
machine
• Understand usage status
• Registering One-Touch Dial
Users
21
Page 24
Features
PC Printer Function Features
Saving paper
2-sided printing
Refer to "Operation Manual (PC Printer)"
You can print both sides of a sheet of paper.
1
2
1
Other
Color Printing
Refer to "Operation Manual (PC Printer)"
You can print in Full-color, 2-color, and 1-color
other than in gray scale and black and white.
Combination
Refer to "Operation Manual (PC Printer)"
You can print multiple pages on one page.
1
2
1
2
1
1
2
2
22
Page 25
Fax Function Features
To use Fax Function, the optional Fax Kit is required.
Sending Simply
Features
One-Touch Dial
Refer to "Operation Manual (Fax)"
One-Touch Search
Refer to "Operation Manual (Fax)"
By registering destinations to which you frequently
transmit, you can send securely with simple operation.
Fax Program
Refer to "Operation Manual (Fax)"
If you register functions that you frequently use and
destinations to which you frequently transmit, you
can set multiple functions at once simply by touching a Fax Program Key.
Serial Broadcast Transmission
Refer to "Operation Manual (Fax)"
You can send to a maximum of 210 destinations
with one operation.
23
Page 26
Features
Providing/Obtaining Information
Polling Transmission
Refer to "Operation Manual (Fax)"
Polling Reception
Refer to "Operation Manual (Fax)"
The reception side can operate to obtain a document which has been loaded at the transmission
side.
Retrieving
Receiving
Bulletin Board
Refer to "Operation Manual (Fax)"
Remote Reception
Refer to "Operation Manual (Fax)"
By establishing a Bulletin Board of a certain theme
in the machine, you can release documents to multiple non-specified persons.
Bulletin Board
Lowering Communication Cost
Timer Transmission
Refer to "Operation Manual (Fax)"
You can specify the time when the communication
charge is lowest such as in the middle of the night,
and send automatically.
2-Sided Transmission
Refer to "Operation Manual (Fax)"
You do not need to send two times, or to copy a
document as one-sided pages and then send.
*To send 2 Sided Document, the optional Auto-
matic Document Feeder (ADF) is required.
24
Page 27
2in1 Transmission
Refer to "Operation Manual (Fax)"
You can reduce two document pages to send as
one document page.
*To use this feature, the optional Automatic Docu-
ment Feeder (ADF) is required.
Features
25
Page 28
Features
PC-Fax Function Features
To use PC-Fax Function, the optional Fax Kit is required.
PC-Fax
Refer to "Operation Manual (PC-Fax)"
You can fax data created with a PC directly from
the PC.
Telephone
Line
User PC
Facsimile
Communication
Facsimile
Terminal
26
Page 29
Glossary
Term Description
Bulletin Board When a mail box is established in the memory and information is assigned, the information
can be disclosed to anyone who wants to read it.
Browser Application to view Web pages.
Internet Explorer and Netscape Navigator are popular browsers.
DHCP
(Dynamic Host Configuration
Protocol)
Dialing A telephone or facsimile number can be dialed via one of the following methods: 10-key Pad
DNS
(Domain Name System)
Domain name A name that is applied to the organization that joins a network such as Internet, according to
Duplex Data communication method for two-way data transfer.
F-Code This function provides a facsimile communication function using codes such as Sub-Address
G3 Communications Communications that conforms to the G3 standard (International Standards for Facsimile
2nd G3 Port An optional G3 facsimile port allowing simultaneous communication (sending and receiving)
Gateway Equipment or software functions used for connecting a network within an organization to
HTML
(Hyper Text Markup Language)
HTTP
(Hyper Text Transfer Protocol)
Intranet An information system within an organization, such as an enterprise or academic facility,
IP
(Internet Protocol)
The protocol that distributes parameters, such as an IP address, to a network client.
IP addresses are managed collectively at a DHCP sever, and network clients request to distribute IP addresses when they start up.
Duplication of IP addresses is avoided by managing IP addresses collectively, and construction of a network can be performed easily.
dialing, One-touch keys, and Program keys.
A distributed database system to manage IP addresses and domain names of a TCP/IP network, etc.
When connecting to a WWW (World Wide Web) server by a WWW browser, an IP address
must be used such as "10.1.99.28". A display with numbers is difficult to remember and easy
to make mistakes. To avoid this, DNS assigns a name (domain name) such as
"pcol.sales.example.com" to an IP address. This allows you to obtain the IP address from the
domain name and vise versa.
To manage DNS, a DNS server must be installed for each organization.
certain rules. The computers in the organization are assigned host names corresponding to
the IP address. For example, "nec.com" is the domain name in the URL
"http://www.nec.com/".
Full Duplex : Transmits and receives at the same time.
Half Duplex: Performs either operation (transmits or receives) at one time.
(SUB), Selective Polling (SEP), and Password (SID/PWD) defined in the G3 Standards of the
ITU-T.
The F-Code enables confidential transmission and bulletin board communications between
machines that support F-Code protocol.
Communications). A facsimile communication via the Public Switched Telephone Network
(PSTN).
on both lines. For example:
Tr ansmission/Transmission
Tr ansmission/Reception
Reception/Reception
another network outside the organization.
A markup language used to describe a web page.
Symbols called tags are inserted into text to indicate layout information, etc.
A protocol used by a WWW server and a WWW browser to exchange contents of Web pages.
which is built using the TCP/IP protocol as the base.
Network protocol for data transmission to send data from the sender host to the destination
host.
Performs packet communication using IP addresses.
27
Page 30
Glossary
Term Description
IP address
(Internet Protocol Address)
ITU-T Acronym for the International Telecommunications Union. This group used to be called the
JBIG Coding A new method of data compression/decompression standardized by the Joint Bilevel Image
Manual Reception/Transmission The ability for the operator to send and receive a facsimile after answering and speaking on
Memory The device(s) in a facsimile machine that stores image data.
Memory Reception If the print paper runs out during a facsimile reception, the image data is automatically stored
MFP Agent
(Multi Function Peripheral Agent)
MIME
(Multipurpose Internet Mail
Extensions encoding)
POP
(Post Office Protocol)
Private Branch Exchange (PBX) A PBX is telephone system equipment that is installed in a company to connect a large num-
Push Button Signal A dialing signal used on a telephone line consisting of two sets of frequency tones combined
Quick Memory Transmission A feature which dials a facsimile telephone number immediately after the first document page
Router A device to connect networks in the network layer. A router connects different network seg-
SMTP
(Simple Mail Transfer Protocol)
A unique number assigned to networks and network interfaces of computers connected to the
IP network.
It is an address assigned to each terminal connected to the Internet, such as
"192.168.100.100".
The domain is an IP address converted so that humans can remember it easily.
CCITT, and is responsible for standardizing facsimile communications.
Expert Group, a subcommittee of the ITU-T. JBIG is a very effective coding method for transferring large and high resolution image data, such as grayscale (GSR) images and photos.
the telephone.
Generally speaking, the larger memory size means that more image data (pages) can be
stored. Memory is also used by the printing function, if the facsimile machine has a PC printing
ability.
into memory, and then printed when the paper supply is replaced. Likewise, if the facsimile
machine develops a paper jam or runs out of toner, the received document will be stored into
memory until the problem is resolved.
Software that enables a user to confirm the printing status and configure printer settings from
a PC screen in an network environment.
Tr ansfer of Internet mail is restricted to seven-bit character code or 1000 characters in a line.
In these specifications, binary data (in eight bits) cannot be transferred.
To transfer such data, the method converts the data to 7-bit code, and the receiver recovers it
using the same procedure.
MIME is one of such methods.
Today, many E-mail client software support MIME, and it is the de-facto standard.
A communication Protocol for transferring an E-mail that has arrived at a server to a client PC.
The mail server supporting POP is called a POP server, and it accepts access from an E-mail
software supporting POP via a password authentication, and transmits the E-mail (functionally, it takes out a mail from a private mailbox).
The currently used POP is POP3, i.e. version 3.
ber of telephone sets incorporating multiple station lines for advanced telephone operations.
Items like voice processing, direct inward dialing, and automated attendant features are available via a PBX.
together. The resulting tone is decoded, by the telephone equipment, as a dialed digit. By
touching [Tone], the touchtone (PB) line becomes available even if a dial telephone line (DP 10
pps, DP 20 pps) is connected.
is scanned. The remaining pages continue to scan into memory while the pages already
stored are sent. Many facsimile machines wait to dial a destination number after all the document is stored.
ments together.
A communication protocol used for transmitting/transferring an E-mail.
28
Page 31
Glossary
Term Description
SSL
(Secure Socket Layer)
Subnet mask Mask bit string to divide the IP address into a network address and a host number.
Super G3 High-speed facsimile transmission mode via the PSTN and adopted by the ITU-T. Using the
TCP/IP
(Transmission Control Protocol/
Internet Protocol)
TIFF-F
(Tagged Image File Format-Class
F)
Viewer Software to view data. Contents of a file can be viewed but not modified.
Internet protocol designed for executing secure data communication between a web server
and a web browser.
If multiple networks are connected via a router, you must show that they are different networks. This can be done by changing the subnet part of the subnet mask.
V.34 facsimile modem and the JBIG coding method, it is possible to send a ITU-T test chart
(similar to a typical one-page text letter) in under three seconds.
A communication Protocol used in a network for communication between different hosts.
The image file format TIFF, provided by Aldus and Microsoft, is modified to be used in Internet
Fax.
This allows to assign an information tag to data and combine the pages into one data to perform communication by page.
To view the file, a special viewer or graphic software that supports TIFF-F format must be
used.
WWW browser is a type of viewer.
29
Page 32
30
Page 33
Chapter 1
Getting Started
This chapter describes names and functions of parts, how to use the operation
panel and the touch panel, the stand-by screen, and the procedures for loading doc-
uments.
Names and Functions of Parts ........................................................................................1-2
Operation Panel...............................................................................................................1-6
Touch Panel .....................................................................................................................1-9
Stand-by Screen (Initial Screen)....................................................................................1-12
Accessibility Settings Feature........................................................................................1-16
Account and Account Track Mode..................................................................................1-22
Handling Documents .....................................................................................................1-25
Notes on Handling Documents ......................................................................................1-27
Quitting an Operation.....................................................................................................1-30
Confirming the Results of Transmission, Status of Printing Jobs, and Saved Documents
(Job List) ........................................................................................................................1-32
Network Configuration ...................................................................................................1-40
Installing the Printer Driver/Fax Driver...........................................................................1-51
1
Getting Started
1-1
Page 34
Names and Functions of Parts
This section names and explains the basic functions of various parts of the machine.
For a description of the operation panel, refer to "Operation Panel" on page 1-6 and "Touch Panel" on page 1-9.
Automatic Document Feeder
(Optional)
Document
Feeder Cover
Print Lamp
Green during
printing, orange if
a print alarm is
generated
Document Guide
Plate
Adjustable to the
width of the
document
Touch Panel
User interface for
entering and
registering
information
Operation Panel
Exit Tray
Print paper exits
the printer in this
area
Auxiliary Power
Switch
Front Cover
Document
Feed Tray
Holds the
document when
feeding
Document
Cover
To be opened
for using the
book scanner
Stopper
The stopper
prevents long
scanned pages
from sliding off
the unit
Document Exit
Tray
Scanned pages
are fed out here
Duplex Unit
(Optional)
Allows printing
on both side of
paper
Multi Bypass
Tray (Optional)
Open and set
paper when
copying on
paper
Paper Feed
Cabinet
(Universal)
Paper Feed
Cabinet
(Optional)
Side Cover
Can be opened
to remove a
paper jam
1-2
Page 35
■ Open Document Cover
Names and Functions of Parts
● Automatic Document Feeder (ADF)
Document Pad
Glass Surface
Document
Scanning Area
Book Scanner
With the document cover
opened, a document or book is
placed on the
glass surface in
order to be transmitted or copied
1
Getting Started
Document Cover
USB Connector for Printer
Refer to Operation Manual
(PC Printer)
USBLAN
Connector for the LAN
Cable
Refer to Operation Manual
(Network Application)
● Platen Cover
Document Pad
Book Scanner
Document Cover
Glass Surface
1-3
Page 36
Names and Functions of Parts
■ Back View of the Machine
Use an external telephone according to the type of telephone line. Depending on the type
of external telephone, you may not be able to use it. For details, consult your authorized
NEC Service Center or place of purchase.
* Optional 2nd G3
Port is required.
LINE
PORT
2
Port 2 Line
Connector
(For General
Subscriber Line)
1-4
Connector for
connecting
External
Telephone Set
TEL
LINE
PORT
1
PORT
1
Port 1 Line
Connector
(For General
Subscriber Line)
Page 37
Options
Names and Functions of Parts
Job Separator
Documents from the copier,
printer, or facsimile are
automatically sorted.
Turning the machine ON/OFF
This machine has two power controls: the Main Power Switch and the Auxiliary Power
Switch.
Main Power Switch
This switch turns
ON/OFF all functions of
the machine. Normally,
the main power switch
is turned ON.
■ TX Marker Stamp Location (Only for ADF)
Auxiliary Power Switch
This switch turns ON/OFF
the operation of the
machine. The machine
enters power saving
mode when turned OFF.
1
Getting Started
Turning on the machine
Tu rn ON the Main Power Switch before turning ON the Auxiliary Power Switch.
Turning off the machine
Tu rn OFF the Auxiliary Power Switch before turning OFF the Main Power Switch.
NOTE
When turning the machine off, then on again, wait at least 10 seconds to turn
the machine on after turning it off. The machine may not operate correctly if it
is turned on a short time after being turned off.
Do not turn off the machine while it is printing, otherwise a paper misfeed
may occur.
Do not turn off the machine while it is operating, otherwise data being
scanned or transmitted or queued jobs may be deleted.
1-5
Page 38
Operation Panel
The Operation Panel is used for entering information into the machine and for machine operation.
● For the Touch Panel, refer to "Touch Panel" on page 1-9.
Operation Panel Names and Functions
(4) Utility/Counter
(3) Preset Scan
(2) Fax/Scan
(1) Copy
(16) Rx Touch Lock
(17) Reset
(18) Auxiliary Power
Switch
(15) Access
(14) Interrupt
(13) Stop
(12) Start
(11) Power Lamp
Touch Panel
(10) C (Clear)
(8) Contrast
(7) Enlarge Display
(6) Accessibility
(5) Mode Check
(1) <Copy>
Press this key to copy. When this lamp is lit, the copy functions are available.
(2) <Fax/Scan>
Press this key to send a facsimile, E-mail, or scan a document. When this lamp is lit, the facsimile or scanning
functions are available for use.
(3) <Preset Scan> (Not supported for the machine)
Press this key to use the IP Scanner function.
(4) <Utility/Counter>
Press this key for registration and to make settings.
(5) <Mode Check>
Press this key to confirm the setting status of each function.
(6) <Accessibility>
Press this key to activate accessibility settings.
(9) 10-key Pad
1-6
Page 39
Operation Panel
(7) <Enlarge Display>
Press this key to enlarge the touch panel display.
(8) <Contrast>
Press this key to adjust light and shade contrast of the touch panel display.
(9) 10-key Pad
Press these keys to enter a facsimile telephone number, number of copies desired, or other data to be registered.
(10) <C> (Clear)
Pressing this key will reset the number of copies entered to "1". Pressing this key will also clear any data entered
when dialing a number or registering information.
(11) Power Lamp
When the power supply enters, it lights.
(12) <Start>
Press this key to begin copying, transmission of a facsimile, or reception of a facsimile after talking (manual
reception). Start is valid while the lamp is blue, and copying and transmission are available. When the lamp is
orange, copying and transmission are not available.
(13) <Stop>
Press this key to stop an operation, such as transmission or copying. This is not the same as using the Interrupt
key, which temporarily suspends an operation.
(14) <Interrupt>
Press this key to interrupt an operation in progress. The lamp will stay lit during the interrupt process.
(15) <Access>
Press this key to enable the account track mode or user authentication mode.
(16) <Rx Touch Lock> (Not supported for the machine)
Press this key to use the Rx Touch Lock function. When the Rx Touch Lock function is set, the lamp lights red. If
you receive a fax when this function is set, the lamp blinks green.
(17) <Reset>
Press this key to reset the settings.
(18) <Auxiliary Power Switch>
Press this button to turn ON/OFF the operation of the machine. The machine enters power saving mode when
turned OFF.
1
Getting Started
1-7
Page 40
Operation Panel
Angle Adjustment of Operation Panel
The angle of the Operation Panel can be adjusted for three levels.
(1) Upward position (default position)
(2) Central position
(3) Downward position
When lowering the Operation Panel, first raise it to Upward position, then lower it.
1-8
Page 41
Touch Panel
The Touch Panel is used to specify the functions of the copier and facsimile, as well as to register information for
various functions.
● Examples of touch panel screens shown in this manual may differ slightly from the
actual display due to software modifications.
Touch Panel Display
Message
Function Tabs
Keys
1
Getting Started
Status Display zone/
Alarm Display zone
● Message
The message area further explains an operational procedure, such as [Ready to copy.].
● Keys / Function Tabs
Keys and tabs, such as [Quality/Density] and [Combine Originals], are used to select
operations. By touching different keys and tabs copy and facsimile functions and registration menus can be selected. One type of key changes the actual screen when
touched, while another type selects a desired function. In the latter case, the key
changes from normal (dark letters on a white background) to inverted (white letters on a
dark background) when touched.
● Status Display zone
This area displays icons indicating the volume of memory used and the equipment status.
● Alarm Display zone
This area displays icons warning the user of machine problems such as no print paper
installed, a paper jam, or a communication error, etc.
1-9
Page 42
Touch Panel
Details of the Main Screens
■ Account Selection Screen
This screen is displayed when the Account Track Mode has been enabled and is used to
track the machine usage by an account. The operator must select an account before
using the machine.
When the Account Track Mode is off, this screen is displayed when <Access> is pressed.
■ Utility Screen
This screen is used to set various options, register items such as facsimile numbers, date
and time, etc., and to print reports.
1-10
Page 43
■ Status Display
Touch Panel
1
Getting Started
Icon zone
While the machine is performing an operation, its status is indicated by icons located at
the bottom of the touch panel. The table below shows the standard icons displayed during
normal machine operation. For a complete list of icons used, refer to "Display Icons and
Alarm Messages" on page 5-2.
Automatic Display Time-out
If a selected screen, such as a menu screen, is left open, the touch panel automatically
returns to the initial screen after a user-set time period.
Either the facsimile screen or the copier screen can be set as the default display.
Automatic Back-light
The touch panel automatically turns off to save power and conserve screen life. To enable
the panel back-light, simply touch anywhere on the panel surface. When printing is
stopped (waiting to be printed), the power save function (Energy Save Mode, Sleep
Mode) will not work.
Icons Description
Dialing Now dialing a destination
TX Wait Waiting to be transmitted
Copying Now copying
Scanning Now scanning a facsimile page
Receiving Now receiving a facsimile
Sending Now sending a facsimile
1-11
Page 44
Stand-by Screen
(Initial Screen)
The Stand-by Screen is displayed when the machine is ready to begin operations for copying, facsimile activity,
and registration.
The stand-by screen can be set from two types to suit the way you normally use the machine.
The two stand-by screen
choices are
Copy Screen
● Copy Screen
● E-Mail Screen (default screen set at factory)
This screen is used to select various copying functions. If this machine is mainly used as
a copier, this screen can be set as the default stand-by screen.
● When <Fax/Scan> is pressed on the operation panel, the E-Mail screen is displayed. To
select the various E-Mail functions, press the <Fax/Scan>.
1-12
Page 45
E-Mail Screen
Stand-by Screen (Initial Screen)
This screen is used to select the E-Mail functions. If this machine is used mainly as a Network Application, it may be convenient to set this screen as the default stand-by screen.
The E-Mail destination selection screen displayed first can be selected from the following:
■ One-Touch Screen (factory default screen)
This screen displays destinations that have been registered in advance for One-Touch
dialing.
● There are 20 One-Touch screens categorized with index tabs, and up to 300 destina-
tions can be registered (15 destinations can be registered per index screen).
● Keys with frames are Program keys.
For One-Touch keys registered with secondary addresses, an "S" mark is displayed at
the upper-right corner of the key.
● When [Search] is touched, the Search One-Touch Keys screen is displayed.
● When [Address] is touched, the address input screen is displayed.
* When the optional Fax Kit is installed, [Dial] is displayed.
● When [Quality] is touched, the transmission image quality, contrast, and zoom screen
is displayed.
● When [Menu] is touched, the screen setting various communications parameters is dis-
played.
* When the optional Fax Kit is installed, [FaxMenu] is displayed.
● When <Copy> on the operation panel is pressed, the copy menu is displayed. Press
<Copy> to select the copy function.
1
Getting Started
■ Search One-Touch Keys Screen
This screen is used to search the destinations by name.
To display the Search One-Touch Keys screen, you must register a one-touch key in
advance.
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Page 46
Stand-by Screen (Initial Screen)
■ Address Input Screen (Case where the optional Fax Kit is not installed)
Use this screen to enter the address.
● When [One-Touch] is touched, the One-Touch screen is displayed.
● When [Search] is touched, the Search One-Touch Keys screen is displayed.
● When [Quality] is touched, the transmission image quality, contrast, and zoom screen
is displayed.
● When [Menu] is touched, the screen setting various communications parameters is dis-
played.
● When <Copy> on the operation panel is pressed, the copy menu is displayed. Press
<Copy> to select the copy function.
■ Dial Screen (Case where the optional Fax Kit is installed)
Use this screen to enter a facsimile number by using the 10-key Pad.
● When [One-Touch] is touched, the One-Touch screen is displayed.
● When [Search] is touched, the Search One-Touch Keys screen is displayed.
● When [Quality] is touched, the facsimile transmission image quality, contrast, and
zoom screen is displayed.
● When [FaxMenu] is touched, the screen setting various communications parameters is
displayed.
● When <Copy> on the operation panel is pressed, the copy menu is displayed. Press
<Copy> to select the copy function.
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Page 47
Stand-by Screen (Initial Screen)
■ Index List Screen This screen displays an Index List for classifying the One-Touch keys. The Index List
makes for a convenient way to organize the previously registered One-Touch keys into
handy categories or titles.
● There are 20 index keys in total, and up to 15 One-Touch keys can be registered per
index key.
● When [OK] is touched, the One-Touch screen is displayed.
● When [Search] is touched, the Search One-Touch Keys screen is displayed.
● When [Address] is touched, the address input screen is displayed.
* When the optional Fax Kit is installed, [Dial] is displayed.
● When [Quality] is touched, the transmission image quality, contrast, and zoom screen
is displayed.
● When [Menu] is touched, the screen setting various communications parameters is dis-
played.
* When the optional Fax Kit is installed, [FaxMenu] is displayed.
● When <Copy> on the operation panel is pressed, the copy menu is displayed. Press
<Copy> to select the copy function.
1
Getting Started
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Page 48
Accessibility Settings Feature
You may adjust the mode of the Touch Panel display, or the volume of the alarm to suit your convenience.
Accessibility Settings
Feature
Enlarge Display
■ Enlarging Display
● Screen Mode
Touch this key to indicate the screen mode. The Touch Panel display may reverse black/
white.
● Key Speed Settings
Touch this key to adjust the time of the key speed settings for [↑][↓][←][→] keys.
● Extend Auto Reset
Touch this key to extend the duration of time to go back to the stand-by screen.
● Notification Screen
Touch this key to extend the length of time for the notification screen, which shows up
after pressing <Start> for the Fax/Copy operation.
● Sound Setting
Touch this key to adjust the volume of the key touch sound. The volume can be set
louder than normal setting (6 levels).
● Key Tones
Touch this key to adjust key tone of the key-touch sound or alarms. Select from three
levels: [Low], [Middle], and [High].
● Enlarge Display
Press this key to enlarge the panel display.
If <Enlarge Display> is touched, its button starts blinking. If you touch where you want to
enlarge on the Touch Panel while <Enlarge Display> button is blinking, the display on the
Touch Panel is enlarged. Touch <Enlarge Display> again to go back to normal display.
You cannot operate any other buttons while <Enlarge Display> button is blinking.
Even if the display is enlarged, the Touch Panel can be operated.
By setting the software switch, you can change the screen display method when operating
the Touch Panel during Enlarge Display.
For the software switch, refer to Operation Manual (Copy).
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Page 49
Accessibility Settings Feature
You may not operate other buttons while <Enlarge Display> button is blinking.
You may operate the Touch Panel in the enlarged mode.
Touch this area to scroll up
and left.
Touch this arrow to scroll left.
When you reach the left end, it
will shift to the right end of the
line above.
Touch this area to scroll down
and left.
By setting the software switch, you can change the screen display method when operating
the Touch Panel during Enlarge Display. Refer to Operation Manual (Copy).
Accessibility Settings Screens
■ Accessibility Settings Screen
Set various settings for the Accessibility Settings feature.
Press <Accessibility> to display the Accessibility Settings screen.
Touch this arrow to scroll up.
Touch this arrow to scroll down.
1
Getting Started
Touch this area to scroll up
and right.
Touch this arrow to scroll right.
When you reach the right end,
it will shift to the left end of the
next line.
Touch this area to scroll down
and right.
● When the Accessibility Settings feature is active, [Enable] is highlighted, and the red
light on the <Accessibility> button is on.
● Touch [Disable] to cancel the Accessibility Settings feature and go back to the original
screen. (<Accessibility> button lamp will turn off.)
To activate configured settings collectively
If various settings are already configured, press <Accessibility> to activate those settings collectively, and the red light on the <Accessibility> button is lit.
● If you want to cancel the Accessibility Settings feature, press <Accessibility> and then
touch [Disable] on the Accessibility Settings screen. (<Accessibility> button lamp will
turn off.)
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Page 50
Accessibility Settings Feature
■ Screen Mode Use this mode to set whether to invert the color (black and white) on the Touch Panel dis-
play.
On the Accessibility Settings screen, touch [Screen Mode] to display the Screen Mode
screen.
● Touch [Inverted Screen] to invert the color of the Touch Panel display.
● Touch [Normal Screen] to go back to the normal display.
Normal Screen Inverted Screen
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Page 51
Accessibility Settings Feature
■ Key Speed Settings On the Accessibility Settings screen, touch [Key Speed Settings] to display the Key
Speed Settings screen.
● When the Accessibility Settings feature is active, [Enable] is highlighted, and the red
light on the <Accessibility> button is on.
● On the screen such as selecting multiple destinations or setting the functions, you can
set the Time to Start (how long you need to press keys to start the Key Repeat) and the
Interval (how long you need to press keys to move the display) to touch the
[↑][↓][←][→] keys.
Example: When you keep touching [→] to select multiple destinations, such as fax
numbers selection screen. (Set the speed of cursor move.)
"1 2 3 4 5 "
1
Getting Started
The duration of time you enter in the Interval is applied.
The duration of time you enter in the Time to Start is applied.
● Keep pressing [Check] to confirm the settings for Key Speed Settings.
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Page 52
Accessibility Settings Feature
■ Extend Auto Reset When no action is taken at a screen (other than the stand-by screen) for the certain dura-
tion of time, the Touch Panel display goes back to the stand-by screen automatically with
displaying the Auto Reset Notice screen.
Select [Extend Auto Reset] from the Accessibility Settings screen to modify the duration
of time displaying the Auto Reset Notice screen before going back to the stand-by screen.
(Default configuration is one minute).
Auto Reset Notice Screen
● Select from [30 second], [60 second], [90 second], and [120 second].
● Select [OFF] not to display the Auto Reset Notice screen at all, and go back to the
stand-by screen automatically.
● If you continue to operate the machine after clearing the Auto Reset Notice screen, the
Auto Reset Notice screen is displayed again 30 seconds after suspending operation. If
no action is taken after clearing the Auto Reset Notice screen, the duration of time until
displaying the Auto Reset Notice screen again is shown as below.
The set duration time for Auto Reset is less than 5 minutes:
5 minutes (ex. 4 minutes 59 seconds is set for Auto Reset, but 5 minutes will be
applied.)
The set duration time for Auto Reset is 5 minutes or more: the set duration time
■ Notification Screen When the scanning of documents for transmission or copying is started, the Notification
Screen is displayed for 3 seconds to show the destination or the document number, etc.
Select [Notification Screen] from the Accessibility Settings screen to modify the duration
of time for displaying the Notification Screen. (Default setting is 3 minutes)
Notification Screen
● Select from [3 second], [10 second], and [60 second] to set the dur
● Select [No Limit] to display the Notification Screen until [OK] on the Notification Screen
is touched.
ation of time.
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Page 53
Accessibility Settings Feature
■ Sound Setting The volume of the key-touch sound is selected from six levels in the normal default config-
uration. At the Sound Setting screen, the volume can be set even louder.
Select [Sound Setting] from the Accessibility Settings screen to modify the volume of the
key-touch sound.
● Select either [Normal] for the normal default setting or [Loud] for louder than the nor-
mal default setting.
● The Sound Setting needs to be activated at the Accessibility Settings screen to validate
the setting at the Sound Setting screen.
■ Key Tones Select [Key Sound Tones] from the Accessibility Settings screen to modify the level of
the key tones.
1
Getting Started
● Select from [Low], [Middle], and [High] to set the key tone.
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Page 54
Account and Account Track Mode
Registration / Settings in advance Operation in Use of the machine
Account Track
Mode
Account
Registration
Password
Registration
Account
Selection
Password Input
ON Required Required Required Required
Registration / Settings in advance Operation in Use of the machine
Account Track
Mode
Account
Registration
Password
Registration
Account
Selection
Password Input
OFF Not Required Not Required Not Required Not Required
When users (accounts) are registered in advance, you can prevent unauthorized use of the machine.
Accounts ● Use the Administrator Management screen to register accounts.
Refer to Operation Manual (Copy).
Account Track Mode ● Use the Account Track Mode to manage the status of use for each account. Setting
passwords can prevent unauthorized use of the machine.
Refer to Operation Manual (Copy).
When Accounts are
Managed
When Accounts are Not
Managed
Before Starting
Operations
Selecting an Account
Select account.
1
● If the following operations are carried out, Account Track Mode is automatically cleared
(logout).
Auto Reset was performed.
Low Power Mode is ON.
Sleep Mode is ON.
LCD Back-Light is OFF.
Auxiliary Power Switch was turned OFF.
Logout from Administrator Mode of MFP Agent.
Interrupt an operation is ON or OFF.
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Page 55
Account and Account Track Mode
ADD.
Touch [Password].
2
ADD.
Enter the password, and log in to the
3
account.
This procedure is unnecessary if not
registering a password.
By setting the software switch, you
can specify whether to initially display
the account list screen or the account
name and password entry screen.
Refer to Operation Manual (Copy).
Touch [Login].
4
The stand-by screen is displayed.
The Account Track Mode is set, and the
account operating icon ( ) is displayed.
Releasing the Account Track Mode
Press <Access>.
1
1
Getting Started
To enter characters, refer to Operation
REF.
Manual (Copy).
The password is displayed with aster-
NOTE
isks.
Be sure to enter the password correctly.
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Page 56
Account and Account Track Mode
The logout confirmation screen is dis-
2
played, then touch [Yes].
Releasing the Account Track Mode.
After Copying or Transmitting
● When restricting users (Account Track Mode), press <Access> after using the machine, to prevent unautho-
rized use or mis-use.
Pressing <Access> releases the Account Track Mode and returns to the Account Selection screen or the
stand-by screen (logout).
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Page 57
Handling Documents
Document
Guide Plates
Document Feed Tray
Stopper
This section describes handling documents for transmission or copying. Document pages may be inserted in two
different ways. For additional details, refer to "Notes on Handling Documents" on page 1-27.
1
Getting Started
Before Starting
Operations
● The Automatic Document Feeder (ADF) feeds document pages one-by-one, when
transmitting and copying.
● The Book Scanner is used when transmitting or copying documents that cannot be han-
dled by the ADF, such as books, catalogs, and bound materials.
Using the Automatic Document Feeder (ADF)
Loading the Automatic
Document Feeder
Place the document face up in the feeder.
1. Place the document face up at the Document Feed Tray.
The documents pages are fed top-to-bottom.
2. Adjust the Document Guide Plates to the width of the pages.
3. Insert the document pages gently until they reach their initial edge and stop inside the
feeder (a beep is heard).
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Page 58
Handling Documents
Using the Book Scanner
Longer side against the back.
Place the book, magazine, etc. in the top left-hand corner.
1. Open the Document Cover and place the document face down and flush with the glass
surface.
2. Position the document in the top left-hand corner of the glass surface.
3. For transmission, the document should be placed with its longer side against the back
edge of the glass surface. If placed with the shorter side against the back, the entire
document may be reduced when transmitted.
4. Close the Document cover before beginning transmission or copying.
Shorter side against the back.
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Page 59
Notes on Handling Documents
Please observe these important points concerning handling documents.
When Documents are placed in the ADF
● Adjust the document guide plates to the width of the document pages. If the document
pages are not aligned with the document guide plates, the document may be sent
slanted.
● Remove all paper clips and staples from the documents.
● If a document has cut-and-paste or taped attachments, only the Book Scanner should
be used. Scanning these pages in the ADF may cause a jam condition or affect the
image quality.
● Do not use the ADF for scanning pages containing tape flags, as this may cause a jam
condition or affect image quality.
● Ensure that any correction fluid or ink has dried before inserting the pages into the ADF.
● Do not open the Document Feed Cover while the ADF is in use. This will cause the ADF
scanning operation to be suspended.
● Ensure that no pages are left on the Book Scanner glass. The ADF will not operate with
a page left on the Book Scanner glass.
● Do not set your hand or any paper scraps, etc., on top of the Document Size Detection
Sensor.
1
Getting Started
When Documents are placed on the Book Scanner
● Ensure that any correction fluid or ink has dried before inserting the pages on the glass
surface.
● When scanning a book, or thick document, do not force the document cover to close.
Excessive force may cause damage to the cover.
● Ensure that no pages remain in the ADF. The Book Scanner will not operate until these
pages are removed.
● Certain document sizes may not be automatically detected. In these cases, the size
must be manually selected.
● Documents that may not be capable of automatic size detection:
Dark documents
Tr ansparencies, such as over-head projector sheets and tracing paper
Unusually shaped or long documents
Documents with raised (embossed) characters
Documents smaller than Letter size (portrait or landscape)
Documents larger than Ledger (11" by 17") size
When used with the Document Cover open
● If the paper being scanned is very thin, marks on the Document Cover may affect image
quality. In this case, place a blank sheet of the same size over the page to be scanned.
● If the document is not a standard size (i.e., Letter or Legal) the machine will choose the
Open cover
to at least
18°
nearest standard size paper.
● For correct page size detection to take place, the Document Cover must be opened to
at least 18°.
● Do not place anything heavier than 6.6 lbs (3 kg) on the glass surface.
● Avoid looking at the Book Scanning area when scanning takes place, as a very bright
light is used.
● Close the Document Cover slowly.
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Page 60
Notes on Handling Documents
Maximum and Minimum Document Sizes
Document sizes from 5" by 3.9" to 11.6" by 39 1/3" can be scanned when using the ADF.
If a document is of an irregular size, the size limits that can be scanned are shown below.
39 1/3" (1000mm) *
Maximum
11 2/3"
(297mm)
* In the case of 1-Sided document.
The size for the 2-Sided document is
17" (435mm).
3.9" (100mm) *
5" (128mm)
Minimum
0.39"
(10mm)
0.39"
(10mm)
0.39"
(10mm)
You may not be able to scan up to 10mm from the top/bottom/left edge/right edge of the
document.
Maximum Number of Pages in the ADF
Up to 70 pages can be loaded in the ADF at a time. Paper weights of between 14 lbs. and
20 lbs. may be used.
* In the case of 1-Sided document.
The size for the 2-Sided document
is 5 1/2" (140mm).
The machine puts an outer margin
of 0.39" (10 mm) around the page
edge.
0.39"
(10mm)
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Page 61
Transmitting Ledger sized Documents
Original (sender's)
paper siz
e
Destination
machine's paper size
Ledger (11"×17") Legal (8 1/2"×14")
Ledger (11" by 17") Original size Original size
Legal Reduced to legal Original size
Letter Reduced to letter Reduced to letter
Notes on Handling Documents
When a Ledger (11" by 17") document is transmitted, it is automatically reduced according to the paper sizes available in the receiving machine.
To send Ledger size pages in their original size, select No Reduction.
For additional details, refer to Operation Manual (Fax).
For These Type of Documents
■ Use the Book Scanner Use the Book Scanner to copy or send the following types of documents.
Bound documents such as books or catalogs
Heavy paper documents (documents exceeding 20 lbs.)
Connected or pasted documents
Chemically treated documents such as thermal paper or carbon-backed paper or gloss
paper
To rn documents, or severely curled or bent documents
Documents coated on the front or rear side
Color copied documents
Thin paper documents (documents less than 14 lbs.)
Documents smaller than 5"×3.9" size
Documents with holes
Documents just printed with the machine
1
Getting Started
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Page 62
Quitting an Operation
This section describes how to quit an operation in progress.
Press <Stop>
The operations such as copying and transmitting can be ceased by pressing <Stop>.
When the machine is copying documents, the other operations are ceased.
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Page 63
Press <Reset>
Quitting an Operation
1
Getting Started
Touch [Cancel]
Press the <Reset> button and all settings for facsimile and copy functions are cleared.
The registration or setting screen can be canceled by touching [Cancel] when [Cancel] is
displayed on either screen. When [Cancel] is touched, the data which is being registered
or the setting returns to the previous status.
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Page 64
Confirming the Results of Transmission,
Type of Document
Maximum Number of Displayed
Documents
Documents Now Sending/To Be Sent 64
Documents Sent (not including scanning to PC) 96
Documents Now Receiving/To Be Printed 48
Documents Received 96
Status of Printing Jobs, and Saved Documents
(Job List)
Confirm the status of operation for the device, order of the pending printing jobs, results of transmission, and
documents saved in the bulletin board or reception box on the Touch Panel.
Before Starting
Operations
The Job List screen is divided into the following five categories.
● Job
Touch [Job] to display the functions under operations.
● Print Order
Touch [Print Order] to display the order (maximum of eight jobs) of printing, including
documents for copy/received-fax/report printout/PC printout, etc.
● Print
Touch [Print] to display the status of the printing operation for the documents for copy/
PC printout.
● Type
Touch [Type] to display the status of the send-fax and received fax documents.
● Doc.
The screen displays documents that are stored in the machine.
Bulletin
Displays documents that have been registered to the Bulletin Board.
You can print or delete the registered documents.
* Bulletin Board is available with the optional Fax Kit installed.
RX Document
Displays public documents and documents stored per line (Network/G3-1/G3-2) or
per function set by using Document Management function (F-Code).
All Other Documents: Displays ordinary received documents.
Network : Displays documents received with Internet Fax (E-mail) and
G3-1 : Displays documents received with port G3-1.
G3-2 : Displays documents received with port G3-2.
Reception Box : Reception boxes must be set with the Document Manage-
* G3-1, G3-2 and Reception Boxes are available with the optional Fax Kit installed.
Secure Print
Touch [Secure Print] to print the documents set as confidential by PC printing function.
By setting the software switch, you can specify the time for holding confidential documents. Refer to Operation Manual (Fax).
Internet Fax (IP-TX).
ment function in advance.
When using Document Management function, the screen
displays documents stored per reception box by using FCode. Refer to Operation Manual (Fax).
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Page 65
Confirming the Results of Transmission, Status of Printing Jobs, and Saved Documents (Job List)
Confirming Active Functions
Touch [Job List].
1
Confirm the active functions.
2
Touch [OK].
3
The display returns to the stand-by
screen (initial screen).
Confirming the Print Order
Touch [Job List].
1
Touch [Print Order].
2
1
Getting Started
Confirming the status
ADD.
Up to four functions are displayed at a
time.
If the desired function is not displayed,
touch [↓] and [↑] to locate it.
Confirming the functional details
1. Touch the functional status that you want to
confirm.
2. Confirm the details of the function and touch
[OK].
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Page 66
Confirming the Results of Transmission, Status of Printing Jobs, and Saved Documents (Job List)
ADD.
Confirm the Print Order.
3
Confirming the status
ADD.
Touch [↓] and [↑] to search for the document you are looking for, and to confirm
the print order.
Touch [OK].
4
The display returns to the stand-by
screen (initial screen).
Confirming the Print Status
Touch [Print].
2
Confirm the Print Status.
3
Touch [Job List].
1
Confirming the status
Touch [↓] and [↑] to locate the desired
print status.
Touch [OK].
4
The display returns to the stand-by
screen (initial screen).
Confirm the Transmission Status
Touch [Job List].
1
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Page 67
Confirming the Results of Transmission, Status of Printing Jobs, and Saved Documents (Job List)
Touch [Type].
2
Confirm the Transmission Status.
3
Touch [OK].
4
The display returns to the stand-by
screen (initial screen).
Confirming the Reception Status
Touch [Job List].
1
Touch [Type].
2
1
Getting Started
ADD.
Confirming the status
Touch [↓] and [↑] to locate the desired
document and to confirm the transmission status.
When [Interim Rep.] is displayed
If [Interim Rep.] is touched while a
document is being scanned or transmitted, a serial broadcast report is
printed.
When [Delete] is displayed
If [Delete] is touched when there is a
document awaiting transmission, the
transmission is cancelled.
When timer icon ( ) is displayed
If timer transmission is set, the timer
icon ( ) is displayed to the right of
the reception date and time.
Time to hold the incomplete transmission data
The length of time to hold the incomplete transmission data can be set.
Refer to Operation Manual (Fax).
Touch [RX Doc.].
3
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Page 68
Confirming the Results of Transmission, Status of Printing Jobs, and Saved Documents (Job List)
ADD.
Confirm the Reception Status.
4
ADD.
Touch [OK].
5
The display returns to the stand-by
screen (initial screen).
Confirming the status
Touch [↓] and [↑] to retrieve the
desired document, and confirm the
reception status.
To delete the document awaiting
Polling Reception
Touch [Delete].
Touch [Doc.].
2
(Case where the optional Fax Kit is not installed)
(Case where the optional Fax Kit is installed)
Confirming the Saved Documents
Touch [Job List].
1
Select particular documents.
3
Confirming the documents in the bulletin
board
[Bulletin] is available with the optional
Fax Kit installed.
1. Touch [Bulletin].
2. Select the document to be confirmed.
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Page 69
Confirming the Results of Transmission, Status of Printing Jobs, and Saved Documents (Job List)
ADD.
ADD.
3. Enter the password and touch [OK].
4. Confirm the details of the bulletin board and
touch [OK].
2. Select a received document.
1
Getting Started
(Public documents and documents stored per line)
(Reception boxes)
Displaying the received documents
[G3-1], [G3-2] and Reception boxes are
ADD.
available with the optional Fax Kit
installed.
1. Touch [RX Document].
When using Document Management
function with F-Code, the received documents are stored in reception boxes
sorted into 0 to 8 tabs. Refer to Operation Manual (Fax).
3. Enter the password and touch [OK].
This screen is displayed when a password is registered at F-Code Transmission.
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Page 70
Confirming the Results of Transmission, Status of Printing Jobs, and Saved Documents (Job List)
ADD.
4. Confirm the details of the documents and
touch [OK].
Displaying the Confidential Documents
1. Touch [Secure Print].
2. Touch [Secure Print ID].
5. Enter the secure print password and touch
[OK].
6. Touch [OK].
3. Enter the secure print ID and touch [OK].
4. Touch [Secure Print Password].
7. Select the file name of the confidential docu-
ment.
When [Batch Print] is touched, the confirmation screen is displayed.
Touch [Yes] to print all of the confidential
documents, or touch [No] not to print
them.
When [Delete All] is touched, the confirmation screen is displayed.
Touch [Yes] to delete all of the confidential documents, or touch [No] not to
delete them.
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Page 71
Confirming the Results of Transmission, Status of Printing Jobs, and Saved Documents (Job List)
8. Confirm the details of the confidential docu-
ment and touch [OK].
When [Delete] is touched, the confirma-
ADD.
tion screen is displayed.
Touch [Yes] to delete the document,
touch [No] not to delete it.
When [Print] is touched, the screen displays that the reception is completed,
and then the machine starts printing.
1
Getting Started
Touch [OK] repeatedly until the display
4
returns to the stand-by screen (initial
screen).
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Page 72
Network Configuration
The functions of Network Application
The functions of Network Application are limited depending on the network environment.
Set up the network according to the environment and functions you want to use.
Refer to Operation Manual (Network Application) for the details of each function.
Network Configuration
Press <Utility/Counter>.
1
Touch [Admin.].
2
Use the 10-key Pad to enter the Admin-
3
istrator Password (eight digits), then
touch [OK].
Touch [↓], then touch [Network Set-
4
tings].
The password is displayed with aster-
NOTE
isks.
Be sure to enter the password correctly.
The factory setting is "12345678".
ADD.
1-40
Page 73
Set each item of the Network Settings
5
and touch [OK].
When you change items with the mark
ADD.
, you must turn the power switch
OFF, and then turn it ON again.
When you turn the power switch OFF,
NOTE
wait approximately 10 seconds before
turning it ON again.
Network Configuration
1
Getting Started
Touch [OK] repeatedly until the screen
6
returns to the stand-by screen (initial
screen).
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Page 74
Network Configuration
List of Setting Items
Before you start setting values, ask the network administrator about the required setting
values.
The screens are examples. Before you start setting the value, ask the network administrator for the information required for setting the value.
Basic Settings
DNS Settings
SMTP TX Settings
SMTP RX Settings
Machine Name
POP3 Settings
1-42
Page 75
Scanner Settings
IP Relay Settings
Network Configuration
1
Getting Started
RAW Port Number Settings
1-43
Page 76
Network Configuration
Setting Item Action Needed
Basic Settings
DHCP Set to obtain the IP address automatically or the fixed IP address from the DHCP server.
IP Address Specify the IP address of this machine.
* Consult with the network administrator.
If you obtain the IP address from the DHCP server, you can skip this process.
Subnet Mask * Consult with the network administrator.
If you obtain the IP address from the DHCP server, you can skip this process.
Gateway * Consult with the network administrator.
If you obtain the IP address from the DHCP server, you can skip this process.
Network Board Set Specify the transmission rate of the network board (LAN board).
DNS Settings
DNS Settings Specify [YES] or [NO] for using the DNS (Domain Name System).
* Select [YES] if a DNS server is used in the network, and select [NO] if not.
When an external mail server provided by an Internet service provider is used, select
[YES] if only a DNS name of the mail server is known, select [NO] if an IP address of the
mail server is known.
Consult with the network administrator for the network environment.
Host Name Specify the host name of the DNS server.
* Consult with the network administrator.
This setting is only required when you selected "YES" for DNS Settings.
Domain Name Specify the host name of the DNS server.
* Consult with the network administrator.
This setting is only required when you selected "YES" for DNS Settings.
DNS Server Address Specify the host name of the DNS server.
* Consult with the network administrator.
This setting is only required when you selected "YES" for DNS Settings.
Machine Name
Machine Name Specify a machine name.
It is used as Subject in Internet Fax (E-mail) and TX to E-mail / Scan to E-mail transmission.
It is used as the TSI name for Internet Fax (IP-TX) transmission.
1-44
Page 77
Network Configuration
Setting Item Action Needed
SMTP TX Settings
SMTP Server Address Required for Internet Fax (E-mail) and TX to E-mail / Scan to E-mail transmission.
* Consult with the network administrator.
E-mail Address Specify the mail address of this machine.
* Consult with the network administrator for acquiring it.
SMTP Authentication User Name Specify the user name when you use the sending E-mail authentication (SMTP authentica-
tion) function.
* Consult with the network administrator.
This setting is not required when the SMTP Authentication User Name is the same as the
POP3 user name.
SMTP Authentication Password Specify the password when you use the sending E-mail authentication (SMTP authentica-
tion) function.
* Consult with the network administrator.
This setting is not required when the SMTP Authentication Password is the same as the
POP3 password.
SMTP RX Settings
Self-Domain Name Specify the domain name of this machine.
Authenticating users during SMTP reception prevents reception from non-specified parties.
SMTP Authentication User Name Specify the user name when you use the sending E-mail authentication (SMTP authentica-
tion) function.
* Consult with the network administrator.
This setting is not required when the SMTP Authentication User Name is the same as the
POP3 user name.
SMTP Authentication Password Specify the password when you use the sending E-mail authentication (SMTP authentica-
tion) function.
* Consult with the network administrator.
This setting is not required when the SMTP Authentication Password is the same as the
POP3 password.
Exception Setting Specify the IP address for which SMTP authentication is not required for connection.
Set within the range of beginning IP address - ending IP address.
POP3 Settings
POP3 Server Address Required for POP3 Reception.
* Consult with the network administrator.
POP3 User Name Specify the POP3 user name of this machine.
* Consult with the network administrator for acquiring it.
POP3 Password Specify the POP3 password of this machine.
* Consult with the network administrator for acquiring it.
Auto-RX Check Specify the interval for POP3 reception (1-99 minutes).
Set to "Check OFF" not to use POP3 Reception.
1
Getting Started
1-45
Page 78
Network Configuration
Setting Item Action Needed
Scanner Settings
Activity Report Specify [ON] or [OFF] for the result notification in case the Internet Fax (E-mail) transmis-
sion fails.
Refer to Operation Manual (Network Application).
REF.
RX Doc. Header Print Specify [ON] or [OFF] for printing a mail header when printing received documents of Inter-
net Fax (E-mail).
Refer to Operation Manual (Network Application).
REF.
E-Mail Header Text Specify [ON] or [OFF] for inserting text describing the TIFF file that is attached when trans-
mitting Internet Fax (E-mail) or TX to E-mail / Scan to E-mail.
Refer to Operation Manual (Network Application).
REF.
Subject Registration Specify the subject when sending Internet Fax (E-mail) or TX to E-mail / Scan to E-mail.
Division Settings Specify [ON] or [OFF] for the function of divided sending when sending TX to E-mail / Scan
to E-mail.
* This may not work depending on the recipient E-mail software.
The interval between mail transmissions for E-mail division can be set by the software
switch.
Gateway TX Specify [YES] to use as Internet Fax (IP Relay) relay station, and specify [NO] not to use
as Internet Fax (IP Relay) relay station.
IP Relay Settings
IP Relay Station Registration Register the destination of the IP relay.
Relay Result Port Specify the port to receive a transmission result of the IP relay.
RAW Port Number Settings
RAW Port Number Settings Set the RAW Port Number for using TCP printing.
* Consult with the network administrator.
* For the details, refer to Operation Manual (Network Application).
1-46
Page 79
List of Network Settings
Network Configuration
Basic Settings
DHCP
IP Address
Subnet Mask
Gateway
Network Board Set
DNS Settings
DNS Settings
Host Name
Domain Name
DNS Server Address
Machine Name
Machine Name
SMTP TX Settings
SMTP Server Address
E-mail Address
SMTP Authentication
User Name
SMTP Authentication
Password
SMTP RX Settings
Self-Domain Name
SMTP Authentication
User Name
SMTP Authentication
Password
Exception Setting
POP3 Settings
POP3 Server Address
POP3 User Name
POP3 Password
Auto-RX Check
The following table indicates the setting items for each Network Application function.
For the procedure and the details, refer to Operation Manual (Network Application).
: Required : Varies by Network
: Available Option : Not used/Not required
Internet Fax
(E-mail)
Internet Fax
(IP-TX)
TX to E-mail /
Scan to E-mail
Document
Forwarding
Internet Fax
(IP Relay)
1
Getting Started
MFP Agent
1-47
Page 80
Network Configuration
: Required : Varies by Network
: Available Option : Not used/Not required
Internet Fax
(E-mail)
Scanner Settings
Activity Report
RX Doc. Header Print
E-Mail Header Text
Subject Registration
Division Settings
Gateway TX
IP Relay Settings
IP Relay Station
Registration
Relay Result Port
Internet Fax
(IP-TX)
TX to E-mail /
Scan to E-mail
Document
Forwarding
Internet Fax
(IP Relay)
MFP Agent
* "Host Name", "Domain Name", and "DNS Server Address" are available only when "DNS Settings" is set to [YES].
* Set "RAW Port Number Settings" if you need.
1-48
Page 81
Setting up the Mail Server, etc.
Machine Domain Name and Registration to DNS Server
Network Configuration
To use the Network Application functions of this machine, you must configure the settings
according to the network environment to which this machine is connected. Before you
start the setup of this machine, ask the network administrator about the required setting
items.
■ To the Network Administrator
To use the Network Application functions of this machine, the following settings are
required. For information on the settings, refer to the manuals of the mail server, etc.
IP Address of this machine
Mail account (E-mail address) of this machine
POP3 User Name/POP3 Password of this machine
Account SMTP whose sub-domain is this machine (Self-Domain Name)
Mail Setting from Mail Server to this machine (DNS Server Setting)
Besides the information above, you also need the following information for setting the
machine.
Subnet Mask of the network to which this machine is connected
Gateway address of the network to which this machine is connected
SMTP Server IP Address
POP3 Server IP Address
Each address, numerical value, and name of the network settings differs
NOTE
depending on the network environment.
If you enter as in the example, the machine will not operate correctly.
To access the setting screen, refer to "Network Configuration" on page 1-40.
ADD.
For the setting items, refer to "List of Setting Items" on page 1-42.
1
Getting Started
In order to use the Network Fax transmission through a mail server, you need to register
this machine as an E-mail server to the DNS server.
<Example for the Network Fax via Mail Server>
E-mail domain name example.com
IP address of this machine 192.168.100.200
Self-Domain Name of this machine vivid.example.com
DNS server setting for "example.com" vivid.example.com MX 192.168.100.200
With the above setup, the E-mail with the domain name "vivid.example.com" will be sent
to this machine.
For the Network Fax transmission without going through a mail server, only the
NOTE
IP address setting is required.
1-49
Page 82
Network Configuration
Setting the Subnet Mask
The Subnet Mask is configured from network section and the host section.
When setting the Subnet Mask, use the values of the following table for the network section of the Subnet Mask, according to the IP address value.
Also, set the values for the host section of the Subnet Mask according to the network
used.
IP Address Head Value Subnet Mask
1-126
128-191
192-223
Network Section ← Host Section →
← Network Section →←Host Section →
← Network Section → Host Section
255 . 0 . 0 . 0
255 . 255 . 0 . 0
255 . 255 . 255 . 0
For example, if using "192.168.100.200" as the IP address, "192" indicates the IP address
head value.
If you set a subnet mask deviating from this rule, a communication error may
NOTE
result, and you may not be able to communicate. However, if a network is constructed by using local addresses, it may not correspond to this.
1-50
Page 83
Installing the Printer Driver/Fax Driver
To use the PC Printing function or PC-Fax function, you need to install the printer driver or fax driver on your PC
according to your computer environment (OS).
1
Getting Started
Before Starting
Operations
This section describes how to install the printer driver and fax driver.
Installing the printer driver/fax driver
To use the PC Printing function or PC-Fax function, install the printer driver and fax driver
on your PC according to your computer environment (OS).
This section describes the procedure for installing the printer driver/fax driver on Windows.
For the procedure of installing the printer driver on Macintosh, refer to Operation Manual
(PC Printer).
To install the printer driver under Windows Vista, Windows Server 2003,
NOTE
Windows XP, or Windows 2000, an authorized name and password of the
administrator are required.
Installing the Printer Driver/Fax Driver
Insert the Utility Disk (CD-ROM) into
1
the CD-ROM drive of the computer.
Check that the installer starts up, and
then continue with step 2.
Click [GO] of "Drivers".
2
If the installer does not start up, open
ADD.
the printer driver folder on the CD-ROM,
double-click "Setup.exe", and then continue with step 2.
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Page 84
Installing the Printer Driver/Fax Driver
ADD.
ADD.
Click [GO] of "Install printer drivers".
3
If you agree with all terms and condi-
4
tions of the license agreement, click
the [AGREE].
If not, the software cannot be installed.
ADD.
If the setup selection window appears,
5
select "Install printers/MFPs", and then
click the [Next].
If the printer is not detected, turn off this
machine, then on again.
When turning off the power, then on
again, wait at least 10 seconds before
turning it on again.
Otherwise, this machine may not function properly.
Select this machine, and then click the
6
[Next].
If the connection of this machine cannot be recognized, this machine is not
listed. If this is the case, select "Specify the Printer/MFP Except for the
Above. (IP Address, Host Name...)",
and then specify this machine manually.
"Normal Printing" (Port 9100 and
USB) can be selected as the printing
method.
If connecting with LAN, the machine
cannot be detected. For the details,
refer to Operation Manual (PC
Printer) and Operation Manual (PCFax).
The connected printers and MFP are
detected.
1-52
Page 85
Installing the Printer Driver/Fax Driver
ADD.
Check the installation settings.
7
To change the settings, click the [Instal-
ADD.
lation Settings], and then continue with
step 8.
If not changing the settings, continue
with step 9.
Select the components to be installed,
8
and then click the [OK].
In the Confirm Installation Settings dia-
9
log box, click the [Install].
If the Windows Logo Testing or Digital
ADD.
Signature dialog box appears, click the
[Continue Anyway] or [Yes].
In the Finish Installing Drivers dialog
10
box, click the [Finish].
This completes the printer driver/fax
driver installation.
In the Finish Installing Drivers dialog
box, installation items can be confirmed
and settings can be changed.
Review
Confirm the installation settings.
Rename Printer
Change the printer name.
Share Setting
Specify shared settings of the printer.
Property
Specify the property settings of the
printer.
Print Setting
Specify the functions of the printer
driver.
Print Test page
Perform test print.
1
Getting Started
1-53
Page 86
Installing the Printer Driver/Fax Driver
Uninstalling the printer driver/fax driver
When required files for the PC Printing function/PC-Fax function are deleted or destroyed,
it is necessary to reinstall the printer driver/fax driver.
Before reinstalling the printer driver/fax driver, uninstalling (deleting) the existing printer
driver/fax driver and rebooting the computer are required.
For the procedure of uninstalling the printer driver/fax driver, refer to Operation Manual
(PC Printer) and Operation Manual (PC-Fax).
NOTE
Before uninstalling the printer driver/fax driver, close all open applications.
To uninstall the printer driver/fax driver under Windows Vista, Windows
Server 2003, Windows XP, or Windows 2000, an authorized name and
password of the administrator are required.
Uninstall the printer driver/fax driver after all printing jobs are finished.
1-54
Page 87
Chapter 2
Basic Operations
The machine has various functions.
This chapter describes Basic Copying, Color Copying, Sending documents via the
Internet or Intranet, Printing data received from a PC, Sending a fax, and Sending a
fax from a PC.
Basic Copy Operations ....................................................................................................2-2
Color Copy Operations (Selecting the color copy function) .............................................2-5
Sending Data via the Internet or Intranet (Network Application Transmission)................2-8
PC Printing Operations ..................................................................................................2-11
Basic Sending/Receiving Operations (Quick Memory Transmission) ............................2-12
Sending a fax from a PC (PC-Fax Transmission)...........................................................2-15
2
Basic Operations
2-1
Page 88
Basic Copy Operations
ADD.
There are two ways to scan documents when making copies.
Automatic Document Feeder (ADF) - up to 70 pages will automatically be scanned, page-by-page.
Book Scanner - When a book, magazine, catalog, brochure, or any other bound material is to be copied, the
Book Scanner should be used.
Before Starting
Operations
Copying with the Automatic Document
Feeder
Load the document in the Automatic
1
Document Feeder.
Refer to "Handling Documents" on page
REF.
1-25.
Press <Copy>.
2
● If you press <Reset>, you can cancel at once the copy functions set.
● To avoid mis-copying, before setting the copy functions, we recommend that you press
<Reset> to return to the default setting status, and then set the copy functions.
● The number of copies setting can also be specified on Utility/Counter (Default Settings).
In this way you can modify the default values.
Refer to Operation Manual (Copy).
Use the 10-key Pad to enter the number
3
of copies.
Change the number of copies by
pressing <C> (Clear key).
Up to 999 copies can be made.
2-2
Press <Start>.
4
Page 89
Basic Copy Operations
ADD.
Confirm Accepted Time and Job Num-
5
ber, and touch [OK].
Copying now begins.
ADD.
Copying begins even if [OK] is not
touched.
To Stop Copying
Press <Stop> to cease copying.
Refer to "Quitting an Operation" on
page 1-30.
If memory is full
Retry copying after a while.
If paper is empty, refill the trays as
needed.
Press <Copy>.
3
Use the 10-key Pad to enter the number
4
of copies.
2
Basic Operations
Copying with the Book Scanner
Open the Document Cover and place
1
the document on the glass surface.
Refer to "Handling Documents" on page
REF.
1-25.
Close the Document Cover.
2
Press <Start>.
5
Change the number of copies by
pressing <C> (Clear key).
Up to 999 copies can be made.
2-3
Page 90
Basic Copy Operations
Confirm the Accepted Time and Job
6
Number, and touch [OK].
Copying now begins.
ADD.
Copying begins even if [OK] is not
touched.
To Stop Copying
Press <Stop> to cease copying.
Refer to "Quitting an Operation" on
page 1-30.
If memory is full
Retry copying after a while.
If paper is empty, refill the trays as
needed.
Settings return to the default
● The number of copies setting automatically returns to the default value when <Reset> is pressed or the speci-
fied Auto Reset Time elapses or Power Switch is turned OFF, etc.
2-4
Page 91
Color Copy Operations
(Selecting the color copy function)
The color mode can be selected automatically in accordance with the scanned document. Manual color selection
is available, as well.
Before Starting
Operations
Color setting ●Auto Color
● The Color setting can also be specified on Utility/Counter (Default Settings).
In this way you can modify the default values.
Refer to Operation Manual (Copy).
Select this setting to automatically detect whether the scanned original is in color or in
black and white, and then select the appropriate Color setting ("Full Color" or "Black").
● Full Color
Select this setting to print the copy in full color, regardless of whether the scanned original is in color or in black and white.
● 2 Color
Select this setting to print all areas of the scanned original determined to be color in the
specified color, and print all areas determined to be black in black.
The factory default setting is Red.
● Black
Select this setting to print the copy in black and white, regardless of whether the
scanned original is in color or in black and white.
● Single Color
Select this setting to print copies in the specified color, regardless of whether the
scanned original is in color or in black and white.
The factory default setting is Red.
When the "Single Color" setting is selected, the following two methods for reproducing
gradations in originals are available.
Relative luminosity: The original will be copied using concentration variations of a
Average brightness: The original will be copied using concentration variations of a
● The factory default setting is Auto Color.
2
Basic Operations
single color to express color differences (color shading that can
be seen with the eye) and gradation levels. This enables the
color of markers, the blue lines in graphing paper and the red of
stamps to be distinctly reproduced in copies.
single color to only express gradation levels, regardless of the
color differences in the original.
This is useful for producing monocolor copies of originals containing gradation differences, such as magazines and newspapers, and for offsetting the yellow tint in originals that have
yellowed.
2-5
Page 92
Color Copy Operations (Selecting the color copy function)
ADD.
ADD.
ADD.
To select a Color setting
Load the document in the machine.
1
Refer to "Handling Documents" on page
REF.
1-25.
Press <Copy>.
2
Select [Basics] and touch [Color].
3
Setting to Auto Color
1. Touch [Auto Color].
[Auto Color] is displayed in reverse
when selected.
Setting to Full Color
1. Touch [Full Color].
[Full Color] is displayed in reverse when
selected.
Setting to 2 Color
1. Touch [2 Color].
2. Select the desired color, and touch [OK].
Select the desired Color setting.
4
Setting to Black
1. Touch [Black].
[Black] is displayed in reverse when
selected.
Setting to Single Color
1. Touch [Single Color].
2-6
Page 93
Color Copy Operations (Selecting the color copy function)
2. Select the desired color, and touch [OK].
To Select
ADD.
There are three types of paper type
screens.
If some colors are not displayed,
touch [↓] [↑] to check them.
To use the average brightness
method for reproducing gradations in
monocolor originals, touch [Solid].
If the "Solid" setting is not selected,
the relative luminosity method is
selected.
When [Sepia 1] or [Sepia 2] is
selected, [Solid] cannot be selected.
Press <Start>.
5
Copying now begins.
2
Basic Operations
Settings return to the default
● The Color setting automatically returns to the default value when <Reset> is pressed or the specified Auto
Reset Time elapses or Power Switch is turned OFF, etc.
2-7
Page 94
Sending Data via the Internet or Intranet
(Network Application Transmission)
You can send image data via the Internet or an Intranet just as you specify the facsimile number for facsimile
transmission.
Before Starting
Operations
Using the ADF
Load the document in the machine.
1
Refer to "Handling Documents" on page
REF.
1-25.
Press <Fax/Scan>.
2
● To use the Network Application features via the Internet and/or an Intranet, you must set
the IP Address, SMTP Server Address and the E-mail address beforehand.
Refer to "Network Configuration" on page 1-40.
● For the details of the Network Application features and registration/settings to be
required, refer to Operation Manual (Network Application).
Touch [Com. Mode].
4
Select communication mode and touch
5
[OK].
Touch [Address].
3
2-8
Page 95
Sending Data via the Internet or Intranet (Network Application Transmission)
Enter the address of the destination.
6
(ex: Internet Fax)
If you enter a wrong address
ADD.
Press <C> and re-enter from the beginning. When you touch [Delete], a character the cursor is on is deleted.
Touch <Start>.
7
Transmission begins.
Touch [Address].
4
Touch [Com. Mode].
5
2
Basic Operations
Using the Book Scanner
Open the Document Cover to load the
1
document.
Refer to "Handling Documents" on page
REF.
1-25.
Close the Document Cover.
2
Press <Fax/Scan>.
3
Select communication mode and touch
6
[OK].
2-9
Page 96
Sending Data via the Internet or Intranet (Network Application Transmission)
Enter the address of the destination.
7
(ex: Internet Fax)
If you enter a wrong address
ADD.
Press <C> and re-enter from the beginning. When you touch [Delete], a character the cursor is on is deleted.
Press <Start>.
8
Touch [Finish] after scanning all pages
9
of the document to be sent.
Press <Start>.
10
ADD.
Transmission begins.
When the memory is full
Tr y transmission after waiting for a
while.
When scanning multiple documents
Place the next document and press
<Start> while the screen indicates
[Scan Next Page] to continue scanning.
2-10
Page 97
PC Printing Operations
You can print the documents created in a PC.
Before Starting
Operations
● To print, the printer driver must be installed on PC beforehand.
Refer to "Installing the Printer Driver/Fax Driver" on page 1-51.
● To use the PC printing function, you must set the IP Address, etc. to the machine
beforehand. Refer to "Network Configuration" on page 1-40.
● For the details of the PC printing function and registration/settings to be required, refer
to Operation Manual (PC Printer).
Printing from a PC
Create documents with a application
1
software and execute printing.
Printing begins.
ADD.
For information on how to print with
applications software, refer to operation manual of each application software.
When printing, confirm that the
machine is specified as the printer for
output.
Open the printer driver setting screen
as needed and set printing functions.
2
Basic Operations
2-11
Page 98
Basic Sending/Receiving Operations
ADD.
(Quick Memory Transmission)
The Quick Memory Transmission sends a
document by quickly scanning and storing it
in memory. You can start to send the next
document even while the previous document
is being sent. The scanned documents can
be retrieved immediately, so there is no need
to wait for them to be transmitted.
Before Starting
Operations
Transmitting when Using the Automatic
Document Feeder
Load the document into the ADF.
1
Refer to "Handling Documents" on page
REF.
1-25.
Press <Fax/Scan>.
2
● To use Fax Function, the optional Fax Kit is required.
Touch [Dial].
3
Use the 10-key Pad to enter the facsim-
4
ile number of the destination.
To re-enter the number
Press <C> (Clear key) to re-enter the
number.
2-12
Page 99
Basic Sending/Receiving Operations (Quick Memory Transmission)
ADD.
ADD.
Press <Start>.
5
Transmission now begins.
ADD.
Transmitting Using the Book Scanner
Open the Document Cover to place the
1
document on the glass surface.
REF.
Close the Document Cover.
2
To quit sending
Press <Stop>, and then select the
action to suspend.
Refer to "Quitting an Operation" on
page 1-30.
When memory is full
Tr y transmitting again after memory is
freed.
Refer to "Handling Documents" on page
1-25.
Use the 10-key Pad to enter the facsim-
5
ile number of the destination.
To re-enter the number
Press <C> (Clear key) to re-enter the
number.
Press <Start>.
6
2
Basic Operations
Press <Fax/Scan>.
3
Touch [Dial].
4
When the memory is full
Tr y transmitting again after memory is
freed.
When scanning multiple documents
Place the next document on the glass
surface and press <Start> while the
screen indicates [Scan Next Page] to
continue with scanning.
2-13
Page 100
Basic Sending/Receiving Operations (Quick Memory Transmission)
Touch [Finish] after all pages have
7
been stored into memory.
Press <Start>.
8
Transmission now begins.
To suspend transmission
ADD.
Press <Stop>, and then select the
action to be suspended.
Refer to "Quitting an Operation" on
page 1-30.
2-14
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