Kyocera FS-C2126MFP User Manual
fax oPeratioN guide
fs-C2126MfP
Safety Conventions in This Guide
Please read the Operation Guide before using the facsimile.
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to
protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
The symbols and their meanings are indicated below.
WARNING: Indicates that serious injury or even death may result from insufficient attention to or
incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention
to or incorrect compliance with the related points.
Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention are
indicated inside the symbol.
.... [General warning]
.... [Warning of danger of electrical shock]
.... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the
prohibited action are indicated inside the symbol.
.... [Warning of prohibited action]
.... [Disassembly prohibited]
z symbol indicates that the related section includes information on actions which must be performed.
The
Specifics of the required action are indicated inside the symbol.
.... [Alert of required action]
.... [Remove the power plug from the outlet]
[Always connect the machine to an outlet with a ground
....
connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide
are illegible or if the guide itself is missing. (fee required)
i
<Note>
Due to performance updating, information in this Operation Guide is subject to change without notice.
ii
Contents
1 Part Names and Functions
Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
2 Preparation Before Use
Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
3 FAX Operation (Basic)
Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Cancelling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12
Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26
Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29
4 FAX Operation (Advanced)
Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4
Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10
Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12
Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14
Printing/Forwarding Received Documents (Memory Forwarding) . . . . . . . . . . . . . . . . . . . . . . 4-16
Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32
Sub Address Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35
Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-41
Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-43
Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-51
Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-55
5 Checking Transmission Results and Registration Status
Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . . 5-2
Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11
Confirmation Screen of Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13
6 Setup and Registration
FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
FAX Country Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Basic Operation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
iii
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9
Prohibiting FAX Printing at Specified Times (Unusable Time) . . . . . . . . . . . . . . . . . . . . . . . . . 6-10
DRD Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11
Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13
Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14
Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16
Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17
Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18
2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19
Print all at once [Batch Print] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-20
Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21
Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27
Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-28
Connection to PBX (Private Branch Exchange) (Europe only) . . . . . . . . . . . . . . . . . . . . . . . . 6-39
Remote Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-40
7 About Network FAX
What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4
8 Troubleshooting
Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6
Appendix
Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-2
Specifications (Fax function) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-6
Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-7
Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-10
Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . Appendix-11
Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-12
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Index-1
iv
Safety Information
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the
Operation Guide before you start using the machine.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
• Caution Labels
• Installation Precautions
• Precautions for Use
• Loading Paper
• Toner Container and Waste Toner
Box Replacement
• Clearing Paper Jams
• Solving Malfunctions
• Cleaning
v
General Notice
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN
SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL
FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS
RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED
MESSAGES RESULTING THEREFROM.
Trademark Information
• Microsoft,
other countries.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.
• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.
MS-DOS and Windows are registered trademarks of Microsoft Corporation in the U.S. and
FCC PART 68 REQUIREMENTS
1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On
the right side of the equipment to install Assembly Board is a label that contains, among other information,
a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the
telephone company.
2 This equipment connects to the network via USOC RJ11C.
3 A plug and jack used to connect this equipment to the premises wiring and telephone network must
comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant
telephone cord and modular plug is provided with this product. It is designed to be connected to a
compatible modular jack that is also compliant. See installation instructions for details.
4 The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call.
In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of
devices that may be connected to a line, as determined by the total RENs, contact the local telephone
company. For products approved after July 23, 2001, the REN for this product is part of the product
identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a
decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.
5 If this equipment causes harm to the telephone network, the telephone company will notify you in
advance that temporary discontinuance of service may be required. But if advance notice isn't practical,
the telephone company will notify the customer as soon as possible. Also, you will be advised of your
right to file a complaint with the FCC if you believe it is necessary.
vi
6 The telephone company may make changes in its facilities, equipment, operations or procedures that
could affect the operation of the equipment. If this happens the telephone company will provide advance
notice in order for you to make necessary modifications to maintain uninterrupted service.
7 If trouble is experienced with this equipment, please contact the following company for repair and (or)
warranty information:
If the equipment is causing harm to the telephone network, the telephone company may request that you
disconnect the equipment until the problem is resolved.
8 This equipment cannot be used on public coin service provided by the telephone company. Connection to
Party line service is subject to state tariffs. Contact the state public utility commission, public service
commission or corporation commission for information.
9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation
of this equipment does not disable your alarm equipment. If you have questions about what will disable
alarm equipment, consult your telephone company or a qualified installer.
10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or
other electronic device, including FAX machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission,
the date and time it is sent and an identification of the business or other entity, or other individual sending
the message and the telephone number of the sending machine or such business, other entity, or
individual. (The telephone number provided may not be a 900 number or any other number for which
charges exceed local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps:
(Insure that it will be transmitted, see Local FAX Name Registration
Entry on page 2-5, Date and Time Entry on page 2-6, and Selection of Transmit Terminal Identification
(TTI) on page 2-3.)
on page 2-4, Local FAX Information
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk
of fire, electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified
telecommunication line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub,
in a wet basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote
risk of electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They
may explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
vii
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire
les risques d'incendie, de choc électrique et de blessures. En voici quelques unes:
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un
bac à laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut
présenter un risque de choc électrique causé par la foudre.
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les
piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination
des piles.
CONSERVER CES INSTRUCTIONS
CANADIAN IC REQUIREMENTS
"This product meets the applicable Industry Canada technical specifications"
"The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected
to a telephone interface. The termination on an interface may consist of any combination of devices subject only
to the requirement that the sum of the RENs of all the devices does not exceed five."
The REN (CANADA) of this product is 0.4.
CONDITIONS DE L'IC CANADIENNE
"Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada."
"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être
raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison
quelconque de dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les
dispositifs n'excède pas 5."
Le IES (CANADA) pour ce produit est 0.4.
viii
Declarations to European Directives
DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with
the following specifications.
Limits and methods of measurement for immunity
characteristics of information technology
equipment
Limits and methods of measurement for radio
interference characteristics of information
technology equipment
Limits for harmonic currents emissions for
equipment input current 16A per phase
Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated
current 16A
Safety of information technology equipment,
including electrical business equipment
Terminal Equipment (TE);
Attachment requirements for pan-European
approval for connection to the analogue Public
Switched Telephone Networks (PSTNs) of TE
(excluding TE supporting the voice telephony
service) in which network addressing, if provided,
is by means of Dual Tone Multi Frequency (DTMF)
signalling
EN55024
EN55022 Class B
EN61000-3-2
EN61000-3-3
EN60950-1
TBR 21
ix
Technical regulations for terminal equipment
This terminal equipment complies with:
• TBR21 • DE 08R00 National AN for D
• AN 01R00 AN for P • DE 09R00 National AN for D
• AN 02R01 AN for CH and N • DE 12R00 National AN for D
• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D
• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E
• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR
• AN 09R00 AN for D • GR 03R00 National AN for GR
• AN 10R00 AN for D • GR 04R00 National AN for GR
• AN 11R00 AN for P • NO 01R00 National AN for N
• AN 12R00 AN for E • NO 02R00 National AN for N
• AN 16R00 General Advisory Note • P 03R00 National AN for P
• DE 03R00 National AN for D • P 04R00 National AN for P
• DE 04R00 National AN for D • P 08R00 National AN for P
• DE 05R00 National AN for D
x
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone
networks (PSTN) in the following countries:
Austria France Liechtenstein Slovakia
Belgium Germany Lithuania Slovenia
Bulgaria Greece Luxembourg Spain
Cyprus Hungary Malta Sweden
Czech Iceland Norway Switzerland
Denmark Ireland Poland The Netherlands
Estonia Italy Portugal United Kingdom
Finland Latvia Romania
xi
Introduction
About This Guide
This guide consists of the following chapters.
Chapter 1 -
Explains the parts of the machine and keys on the operation panel.
Chapter 2 -
Explains the settings required before using fax.
Chapter 3 -
Explains general usage of the fax function such as sending originals and receiving originals.
Chapter 4 -
Explains convenient fax functions such as setting the transmission time, continuous sending of the same
originals to multiple recipients and scheduling the next transmission. Also explains advanced fax
communication such as limiting the destinations and systems from which you receive originals, as well as
forwarding, saving, and printing the received originals for each requirement. Furthermore, explains sub address
communication functions of the machine that are compatible with other makers’ systems and job accounting
functions convenient for checking the communication status of fax.
Chapter 5 -
Explains how to check the status of recent transmissions on the message display. Also, explains how to print
administrative reports to check communication results and settings and registration status of the machine.
Part Names and Functions
Preparation Before Use
FAX Operation (Basic)
FAX Operation (Advanced)
Checking Transmission Results and Registration Status
Chapter 6 -
Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm
sound.
Chapter 7 -
Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included CD-
ROM (online manual) as well.
Chapter 8 -
Explains how to respond to error indications and trouble.
Appendix
Explains character entry and the specifications of the machine.
Setup and Registration
About Network FAX
Troubleshooting
xii
Conventions in This Guide
The following conventions are used depending on the nature of the description.
Convention Description Example
Bold Indicates the operation panel
keys or a computer screen.
[Regular] Indicates a selection item on the
Message Display.
Italic Indicates a message displayed
on the Message Display.
Used to emphasize a key word,
phrase or references to
additional information.
Note Indicates supplemental
information or operations for
reference.
Important Indicates items that are required
or prohibited so as to avoid
problems.
Caution Indicates what must be
observed to prevent injury or
machine breakdown and how to
deal with it.
Underline A link function allows you to
jump to a related page. Position
the pointer over the underlined
text until the pointer changes to
a hand with appointing finger
( ). Then click the text. (In the
Contents, Index and Menu List,
the linked areas are not
underlined.)
Press the Start key.
Select [System].
Ready to copy is displayed.
For details, refer to the machine’s
Operation Guide.
NOTE:
IMPORTANT:
CAUTION:
Refer to Contents
.
Description of Operation Procedure
In this Operation Guide, the continuous operation of the keys on the message display is as follows:
Actual procedure
Press [FAX].
T
Press [Next] of Transmission.
T
Press [Next] of Basic.
T
Press [Change] of TTI.
Press [FAX], [Next] of
Transmission, [Next] of Basic, and
then [Change] of TTI.
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Description in this
Operation Guide
xiv
1
This chapter explains the names of parts of the fax device.
For other parts, refer to the machine’s Operation Guide.
• Operation Panel........................................................................................................... 1-2
• Machine....................................................................................................................... 1-4
Part Names and Functions
1-1
Part Names and Functions
Operation Panel
For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s
Operation Guide.
Displays the Address Book screen, where you can add destinations.
Displays the System Menu/Counter
menu screen.
Displays the Document Box screen.
Displays the Status/Job Cancel
screen.
Displays the
Copy screen.
Calls the previous destination. Also used to enter a
pause when entering a FAX number.
Destinations can be checked and added.
Switches between on-hook and off-hook when
manually sending a FAX.
Message Display. Check what is shown
here while operating the machine.
Selects the menu displayed
at the lower right in the
Message Display.
Displays the FAX screen.
Displays the Send screen.
Used to call destinations
registered to the one-touch key
numbers (1 to 22).
Also used to register and
delete call destinations.
Shifts to switch the one-touch key numbers
(1 to 11 and 12 to 22).
Lamp is lit while shifted (12 to 22).
1-2
Not used in fax mode.
Selects the menu displayed
at the lower left in the
Message Display.
Blinks while the
machine is
accessing the
memory.
Blinks during printing and
transmission/reception.
Part Names and Functions
1
Used to select a menu item, move the cursor when
entering characters, change a value, etc.
Selects the chosen item or finalizes the
entered value.
Displays the function menu for FAX.
Clears entered numbers and characters.
Resets settings and displays the
basic screen.
Puts the machine to sleep or wakes it up.
Lit when the machine's
main power is on.
Numeric keys.
Enter numbers and symbols.
Returns the Message Display to the
previous screen.
Lights or blinks when an error occurs.
Ends operation (logs out)
on the Administration
screen.
Used to register or recall
programs.
Cancels the printing job in progress.
Starts sending operations and processing for setting operations.
1-3
Part Names and Functions
Machine
This chapter explains the names of parts of the fax device.
For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.
1
4
5
2
3
1 Operation panel Perform the fax operation with this panel.
2 Main power
switch
Set this switch to ON when performing the fax
or copier operation. The message display
lights to enable operation.
3 MP (Multi
Purpose) tray
Set the paper in this tray when using a type of
paper other than the cassette (e.g., when
using special paper).
4 LINE connector Connect the modular cord for the telephone
line to this connector.
5 TEL connector When using a commercially available
telephone set, connect the modular cord to
this connector.
IMPORTANT: You cannot automatically receive a fax when the main power switch is turned off. To put the
machine to sleep, press the Power key on the operation panel.
1-4
Document Processor
Part Names and Functions
7
6
8
9
10
1
6 Document
Processor
Cover
7 Original width
guides
8 Original table Stack the sheet originals on this table.
9 Original eject
table
10 Opening handle Hold this handle when opening or closing the
Open this cover when the original jammed in
the Document Processor.
Adjust these guides according to the original
width.
Read originals are ejected onto this table.
Document Processor.
1-5
Part Names and Functions
1-6
2 Preparation Before Use
This chapter explains the preparation necessary before the machine is used.
There is no need for the customer to undertake this preparation if it has already been carried
out by a service representative.
• Selection of Telephone Line (Inch version only)...................................................... 2-2
• Selection of Transmit Terminal Identification (TTI) ..................................................2-3
• Setting the TTI information......................................................................................2-4
• Date and Time Entry ...............................................................................................2-6
• Connection to PBX (Europe only) ...........................................................................2-8
2-1
Preparation Before Use
Selection of Telephone Line (Inch version only)
Select the telephone line according to the type you are contracted with. Please note that selecting a wrong
telephone line will prevent you from sending fax.
Part that is operated
1 Press the System Menu/Counter key.
2 Press the U or V key to select [FAX].
FAX:
1
TX/RX Common
*********************
2
Transmission
3
Reception
[ Exit ]
Transmission:
3
Local FAX ID
4
Local FAX Number
5
FAX Dialing Mode
*********************
[ Exit ]
FAX Dialing Mode:
1
*Tone(DTMF)
*********************
2
Pulse(10pps)
3
Pulse(20pps)
a
b
a
b
a
b
3 Press the OK key.
4 Press the U or V key to select [Transmission].
5 Press the OK key.
6 Press the U or V key to select [FAX Dialing
Mode].
7 Press the OK key.
8 Press the U or V key to select [Tone(DTMF)] ,
[Pulse(10pps)] or [Pulse(20pps)] according to the
type of telephone line you are contracted with.
9 Press the OK key.
2-2
Preparation Before Use
Selection of Transmit Terminal Identification (TTI)
The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed
out on the fax on the receiving system. The information includes transmission date and time, the number of
transmission pages, the Local FAX Name, and the Local FAX number/ID. This machine enables the user to
select if the TTI is printed out on the fax on the receiving system. Regarding the location of the information to
be printed, you can select inside or outside of the page image being sent.
NOTE: Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when
job accounting has been enabled, and you send originals after entering an Account ID, the Account Name is
printed.
1 Press the System Menu/Counter key.
2 Press the U or V key to select [FAX].
3 Press the OK key.
4 Press the U or V key to select [Transmission].
5 Press the OK key.
2
TTI:
1
*Off
*********************
2
Outside
3
Inside
a
b
6 Press the U or V key to select [TTI].
7 Press the OK key.
8 Press the U or V key to select the desired location
for printing the information or [Off] if you don't want
to print it.
9 Press the OK key.
2-3
Preparation Before Use
Setting the TTI information
Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification
(TTI) area.
By registering the TTI data, the receiver can easily find out where the FAX came from.
Part that is operated
Local FAX Name Registration
Register the local FAX name printed on in the transmit terminal identification.
NOTE: To change the entry, follow the same operation.
1 Press the System Menu/Counter key.
2 Press the U or V key to select [FAX].
3 Press the OK key.
4 Press the U or V key to select [Transmission].
5 Press the OK key.
6 Press the U or V key to select [Local FAX Name].
7 Press the OK key.
8 Enter the Local FAX Name to be registered. Up to
Local FAX Name:
*
S
[ Text ]
ABC
B
b
32 characters can be entered.
NOTE: For details on character entry, refer to
Specifications (Fax function) on Appendix-6.
9 Press the OK key.
2-4
Preparation Before Use
Local FAX Information Entry
Register the local FAX information (local FAX number/ID) printed on in the transmit terminal identification (TTI)
area. The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction
28.)
on page 6-
1 Press the System Menu/Counter key.
2 Press the U or V key to select [FAX].
3 Press the OK key.
4 Press the U or V key to select [Transmission].
5 Press the OK key.
When you register the Local FAX Number, go to
next step. When you register the Local FAX ID, go
to step 10.
Local FAX Number Entry
6 Press the U or V key to select [Local FAX
Number].
2
Local FAX Number:T b
*
Local FAX ID Entry
Local Fax ID:
(0000 - 9999)
****1409*
7 Press the OK key.
8 Use the numeric keys to enter the local FAX
S
number to be registered. Up to 20 digits can be
entered.
NOTE: Press the Y or Z key to move the cursor.
To correct the number, press the Clear key to delete the
digits one by one before reentering the number. To
delete all entered digits and return to the default screen,
press the Reset key.
9 Press the OK key.
10 Press the U or V key to select [Local FAX ID].
11 Press the OK key.
12 Use the numeric keys to enter the local FAX ID
D
b
number in 4 digits.
13 Press the OK key.
2-5
Preparation Before Use
Date and Time Entry
Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted
based on the time registered here, be sure to register the correct date and time.
IMPORTANT: Correct the time displayed on the operation panel regularly. The time displayed may deviate from
the current time due to errors.
1 Press the System Menu/Counter key.
2 Press the U or V key to select [Common
Settings].
3 Press the OK key.
4 Press the U or V key to select [Date Setting].
5 Press the OK key.
6 A login screen will appear. Then, enter the Login
Login User Name: L b
********************
Login Password:
User Name and Login Password to log in.
[ Login ]
Date Setting:
1
Date/Time
*********************
2
Date Format
3
Time Zone
[ Exit ]
Time Zone:
1
*-12:00 Internati
*********************
2
-11:00 Midway
3
-10:00 Hawaii
a
b
a
b
7 Press [Login] (the Right Select key). The Date
Setting menu appears.
8 Press the U or V key to select [Time Zone].
9 Press the OK key.
10 Press the U or V key to select your region.
11 Press the OK key.
12 Press the U or V key to select [Summer Time].
2-6
Preparation Before Use
NOTE: If you select a region that does not utilize
summer time, the summer time setting screen will not
appear.
Summer Time:
1
*Off
*********************
2
On
Date/Time:
Year Month Day
*2010*
(Time Zone:Tokyo )
01 01
a
b
a
b
13 Press the OK key.
14 Press the U or V key to select [On] or [Off].
15 Press the OK key.
16 Press the U or V key to select [Date/Time].
17 Press the OK key.
18 Press the Y or Z key to move the cursor position,
enter year, month and day.
19 Press the OK key.
2
Date/Time:
Hour Min. Second
****11
(Time Zone:Tokyo )
: 45: 50
a
b
20 Press the Y or Z key to move the cursor position,
enter hours, minutes and seconds.
21 Press the OK key.
2-7
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Connection to PBX (Private Branch Exchange) (Europe only)
When using this machine in environment in which PBX for connection to multiple phones for business use is
installed, perform the following PBX setting.
NOTE: Before connecting this machine to PBX, it is recommended to contact the company that installed the
PBX system to request connection of this machine. Note that correct operation cannot be guaranteed in
environment in which this machine is connected to PBX because the functions of this machine may be
restricted.
PBX Setting
Item
PSTN/PBX
setting
Outside call
number
setting
Setting
value
PSTN Use when connecting this machine
to a public switched telephone
network (default).
PBX Use when connecting this machine
to PBX.
0 - 9
00 - 99
Set a number to access an outside
line. For the number, contact the
PBX administrator.
Description
1 Refer to Basic Operation Procedure on page 6-7.
2 Press the U or V key to select [FAX Call Set.].
3 Press the OK key.
4 Press the U or V key to select [Exchange Select.].
5 Press the OK key.
6 Press the U or V key to select [PBX].
6
7 Press the OK key.
8 Press the U or V key to select [Dial No. to PSTN].
9 Press the OK key.
10 Use the numeric keys to enter the number to
access the outside line.
11 Press the OK key.
12 Press [Exit] (the Right Select key).
2-8
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