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OPERATION GUIDE
FS-3040MFP/FS-3140MFP
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Introduction
Thank you for your purchase of FS-3040MFP/FS-3140MFP.
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take
a simple troubleshooting action as necessary, so that you can always use the machine in good condition.
Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy
reference.
We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third
party supplies in this machine.
A label shown in the illustration assures that the supplies are our own brand.
Included Guides
The following guides are supplied with the machine. Refer to them as necessary.
Quick Installation Guide
Describes frequently-used operations, convenient operations, routine maintenance, and troubleshooting action.
Safety Guide
Provides safety and cautionary information for the installation and use of the machine. Be sure to read this guide
before using the machine.
Safety Guide (FS-3040MFP/FS-3140MFP)
Describes the machine installation space, cautionary labels, and other information. Be sure to read this guide before
using the machine.
CD-ROM (Product Library)
Operation Guide (This Guide)
Describes how to load paper, basic copy, print and scan operations, and troubleshooting.
FAX Operation Guide
Describes how to operate FAX, check transmission results, print reports, and use Network FAX.
KYOCERA COMMAND CENTER Operation Guide
Printer Driver User Guide
Network FAX Driver Operation Guide
KMnet Viewer User Guide
KM-NET for Direct Printing Operation Guide
PRESCRIBE Commands Technical Reference
PRESCRIBE Commands Command Reference
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Safety Conventions in This Guide
The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the
user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and
their meanings are indicated below.
WARNING: Indicates that serious injury or even death may result
from insufficient attention to or incorrect compliance with the
related points.
CAUTION: Indicates that personal injury or mechanical damage
may result from insufficient attention to or incorrect compliance
with the related points.
Symbols
The U symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
.... [General warning]
.... [Warning of danger of electrical shock]
.... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
.... [Warning of prohibited action]
.... [Disassembly prohibited]
The z symbol indicates that the related section includes information on actions which must be performed. Specifics
of the required action are indicated inside the symbol.
.... [Alert of required action]
.... [Remove the power plug from the outlet]
[Always connect the machine to an outlet with a ground
....
connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
NOTE: An original which resembles a bank note closely may not be copied properly in some rare cases because
this machine is equipped with a counterfeiting prevention function.
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Contents
Quick Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .v
Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
Cautions when handling consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
SAFETY OF LASER BEAM (USA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii
Safety Instructions Regarding the Disconnection of Power (USA) . . . . . . . . . . . . . . . . . . . . . . .xviii
Laser Safety (Europe) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xx
Legal Restriction on Copying/Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xx
Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxi
1Part Names
Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
2 Preparation before Use
Check bundled items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Determining the Connection Method and Preparing Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Connecting Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Power On/Off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Auto Low Power Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Sleep and Auto Sleep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Switching the Language for Display [Language]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9
Setting Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11
Network Setup (LAN Cable Connection). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14
Installing Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16
COMMAND CENTER (Settings for E-mail). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28
Sending E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29
Sharing PC Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31
Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35
Loading Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-48
Contents
3 Basic Operation
Login/Logout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
One-Touch Keys and Program Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Message Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7
Printing - Printing from Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16
Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18
Confirm Destination Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25
Specifying Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26
Canceling Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29
Checking Remaining Toner and Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30
4 Copying Functions
Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Paper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
EcoPrint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Combine Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13
Job Finish Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14
File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16
Print Override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17
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5 Sending Functions
Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Sending Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
Duplex Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8
File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10
Original Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12
Adjusting Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13
Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14
Color / Grayscale / Black and White Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15
Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16
File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17
Subject and Body Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18
WSD Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19
Job Finish Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21
FTP Encrypted TX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23
File Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24
Scanning Image using Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25
6 Document Box
Printing Documents Stored in USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Saving Documents to USB Memory (Scan to USB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Removing USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-8
Contents
7 Status / Job Cancel
Checking Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Checking Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8
Sending the Job Log History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13
Pause and Resumption of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18
Canceling of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18
Device/Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19
8 Default Setting (System Menu)
Common Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-67
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-73
Sending Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-85
Document Box Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-87
Printing Reports/Sending Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-90
Adjustment/Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-95
Editing Destination (Address Book/Adding One-Touch Keys). . . . . . . . . . . . . . . . . . . . . . . . . 8-102
Restarting the System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-116
Network Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-117
Network Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-136
Interface Block Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-143
Security Level (Security Level setting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-147
Optional Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-147
9 Maintenance
Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Toner Container Replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4
Replacing the Waste Toner Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6
Replacing the maintenance kit (MK-370) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7
10 Troubleshooting
Solving Malfunctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2
Responding to Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5
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Page 6
Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-12
11 Management
User Login Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2
Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-15
Checking the Counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-37
Appendix
Optional Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-2
Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-5
Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-9
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-18
EN ISO 7779 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-21
EK1-ITB 2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-21
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-22
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Index-1
Contents
iv
Page 7
Quick Guide
Be sure to read Legal and Safety Information
before using this machine.
It copies.
It prints.
Copying with
specific
settings
Printing Documents
Stored in Removable
USB Memory
Print
via a
network
Connecting Cables
Network Setup
(LAN Cable Connection)
What
you want
to do
Setup
Loading Paper...2-35
Copying Functions
...4-1
Printing
Documents Stored
in USB Memory
...
6-2
Operation
Printing -
Printing from
Applications
...3-16
Placing Originals on
the Platen...2-48
Install the printer
driver on your
computer...2-16
To make copies To print
Simply press the Start key to make
copies. You can also fine tune the
copy settings by changing the
paper size, adjusting the density,
etc.
Administrator tasks
You can print via a network or print
a PDF file directly from USB
memory.
v
Page 8
To send documents
It sends.
Connecting Cables
Network Setup (LAN Cable Connection)
Place the originals on the platen
Plug the USB
memory
*1: If the destination is not stored in the address book, you can send by entering the address
directly.
Setup
Send
as
E-mail
Send to
Folder
(SMB)
Saving
Documents to
USB Memory
What
you want
to do
Sending ...3-18
*1
Sending Functions ...5-1
Operation
Saving Documents
to USB Memory
(Scan to USB)
...6-6
Editing Destination (Address Book/Adding
One-Touch Keys)...8-102
Create a shared folder on the destination
computer....2-31
You can send scanned images via a network. Or, you can also store scanned images in
USB memory.
Administrator tasks
vi
Page 9
Administrator tasks
It faxes.
Selection of Transmit Terminal Identification
(TTI)...2-3
on the FAX Operation Guide
Place the originals on the platen
FAX Operation
(Basic) ...3-1
on the FAX Operation
Guide
Operation
About Network
FAX ...7-1
on the FAX Operation
Guide
*2
To send a FAX(FAX functions available only in FS-3140MFP.)
As well as sending a FAX via the telephone lines, you can also send a FAX via a network.
NOTE: For more information on setting up and sending a FAX, refer to the FAX Operation
Guide.
FAX directly
What
you want
to do
Send a FAX
Connect the modular cord for the
telephone line to this machine.
Selection of Telephone Line
(Inch version only)
from a
computer
Network Setup
(LAN Cable Connection)
Install the Network FAX
Driver on your computer *1
Setup
*1: For more information, refer to the Network FAX Driver Operation Guide.
*2: If the destination is not stored in the address book, you can send the
FAX by entering the address directly.
vii
Page 10
Menu Map
Copy key Function Menu key
Paper Selection
Collate
Duplex
Zoom
Combine
Original Size
Orig.Orientation
Original Image
Density
EcoPrint
Continuous Scan
File Name Entry
JobFinish Notice
Print Override
...page 4-3
...page 3-15
...page 3-12
...page 3-10
...page 4-9
...page 4-2
...page 4-6
...page 3-9
...page 3-8
...page 4-8
...page 4-13
...page 4-16
...page 4-14
...page 4-17
Send key
Function Menu key
Color Selection
Original Size
Original Image
Scan Resolution
Sending Size
Zoom
Orig.Orientation
Continuous Scan
File Format
File Name Entry
Subject/Body
JobFinish Notice
FAX Resolution
FAX Delayed TX
FAX Direct TX
...page 5-15
...page 5-2
...page 5-12
...page 5-14
...page 5-3
...page 5-5
...page 5-8
...page 5-16
...page 5-10
...page 5-17
...page 5-18
...page 5-21
...Refer to the FAX Operation Guide
...Refer to the FAX Operation Guide
...Refer to the FAX Operation Guide
(Continued on
next page)
(Continued on next page)
FAX RX Polling
Density
viii
...Refer to the FAX Operation Guide
...page 5-13
Page 11
Send key
(Continued from
previous page)
Function Menu key
(Continued from previous
page)
Duplex
FTP Encrypted TX
File Separation
...page 5-7
...page 5-23
...page 5-24
Document Box key
Document Box key
(When printing from
USB memory)
Document Box key
(When saving to USB
memory)
USB Memory
Function Menu key
Function Menu key
...page 6-2
Collate
Paper Selection
Duplex
File Name Entry
JobFinish Notice
Print Override
Encrypted PDF
TIFF Print
XPS FitTo Page
Color Selection
Original Size
Original Image
...page 3-15
...page 4-3
...page 3-12
...page 5-17
...page 4-14
...page 4-17
—
...page 6-3
...page 6-4
...page 5-15
...page 5-2
...page 5-12
Scan Resolution
Storing Size
Zoom
Orig.Orientation
Continuous Scan
File Format
File Name Entry
JobFinish Notice
Density
Duplex
...page 5-14
—
...page 5-5
...page 5-8
...page 5-16
...page 5-10
...page 5-17
...page 5-21
...page 5-13
...page 5-7
ix
Page 12
Status/Job Cancel key
Print Job Status
...page 7-2
System Menu/
Counter key
Send Job Status
Store Job Status
Scheduled Job
Print Job Log
Send Job Log
Store Job Log
Scanner
Printer
FAX
Toner Status
Paper Status
USB Memory
Report Report Print Menu Map
...page 7-2
...page 7-2
...page 7-8
...page 7-8
...page 7-8
...page 7-8
...page 7-19
...page 7-19
...page 7-19
...page 3-30
...page 3-30
...page 7-20
Status Page
...page 8-90
...page 8-90
Font List
Admin Rpt Set. Outgoing FAX Rpt
Incoming FAX Rpt
Result Rpt
Set.
Job Log
History
Send Result E-mail/Folder
FAX RX Result
JobFinish Notice
Auto Sending
Send History
Destination Confirmation
FAX
CancelBeforeSe
nd
Register
...page 8-90
...Refer to the FAX
Operation Guide
...Refer to the FAX
Operation Guide
...page 8-93
...page 8-93
...page 8-93
...Refer to the FAX
Operation Guide
...Refer to the FAX
Operation Guide
...page 7-13
...page 7-13
...page 7-13
...page 7-13
(Continued on
next page)
Subject
SSFC Log Subject
x
...page 7-13
...page 7-13
Page 13
System Menu/
Counter key
(Continued from
previous page)
Counter
System Network
Setting
TCP/IP
Settings
TCP/IP
IPv4 Setting
...page 11-37
...page 8-118
...page 8-118
User/Job
Account
I/F Block Set.
Security Level
Restart
Op Functions
User Login
Set.
NetWare
AppleTalk
WSD-SCAN
WSD-PRINT
IPSec
Secure Protocol
Host Name
LAN Interface
User Login
Local User List
IPv6 Setting
Protocol
Detail
...page 8-127
...page 8-133
...page 8-128
...page 8-129
...page 8-130
...page 8-131
...page 8-136
...page 8-136
—
...page 8-117
...page 8-143
...page 8-147
...page 8-116
...page 8-147
...page 11-2
...page 11-6
(Continued on
next page)
Job
Account.Set.
Unknown ID Job
IC Card Setting
Group Auth.
NW User Property
Job Accounting
Account. Report
Total Accounting
Each Job Account
Account. List Detail/Edit
Delete
Add Account
Default
Setting
Apply Limit
Copy/Print
Count
Counter Limit
—
...page 11-11
...page 11-12
...page 11-15
...page 11-35
...page 11-31
...page 11-31
...page 11-19
...page 11-19
...page 11-18
...page 11-26
...page 11-22
...page 11-28
...page 11-13
xi
Page 14
System Menu/
Counter key
(Continued from
previous page)
User Property
Common
Settings
Language
Default Screen
—
...page 8-3
...page 8-5
Sound Buzzer
FAX Speaker
FAX Monitor
Display Bright.
Orig./Paper
Set.
Custom Orig.Size
Def. Orig. Size
Custom PaperSize
Cassette 1 Set.
Cassette 2 Set.
Cassette 3 Set.
Cassette 4 Set.
MP Tray Set.
Media Type Set.
Media for Auto
Def. PaperSource
...page 8-6
...page 8-6
...page 8-6
...page 8-7
...page 8-7
...page 8-9
...page 8-10
...page 8-12
...page 8-12
...page 8-12
...page 8-12
...page 8-14
...page 8-16
...page 8-19
...page 8-20
(Continued on
next page)
(Continued on
next page)
SpcialPaper Act.
Preset Limit
Measurement
Error Handling
Date Setting
Timer Setting Err. Clear Timer
Sleep Timer
PanelReset Timer
Low Power Timer
Auto Err. Clear
Auto Sleep
Auto Panel Reset
Unusable Time
...page 8-21
...page 8-23
...page 8-24
...page 8-25
...page 8-27
...page 8-32
...page 8-34
...page 8-37
...page 8-39
...page 8-32
...page 8-34
...page 8-37
...page 8-40
xii
Page 15
System Menu/
Counter key
(Continued from
previous page)
Common
Settings
(Continued from
previous page)
Function
Default
Color Selection
Scan Resolution
FAX Resolution
...page 8-42
...page 8-43
...Refer to the FAX
Operation Guide
Original Image
Density
Zoom
Collate
Orig.Orientation
EcoPrint
File Name Entry
Subject/Body
Continuous Scan
File Format
File Separation
TIFF Print
XPS FitTo Page
Detail Setting 2 in 1 Layout
4 in 1 Layout
...page 8-44
...page 8-45
...page 8-46
...page 8-47
...page 8-48
...page 8-49
...page 8-50
...page 8-51
...page 8-52
...page 8-53
...page 8-54
...page 8-55
...page 8-56
...page 8-57
...page 8-58
(Continued on
next page)
Login Operation
Copy Photo Processing
Paper Selection
AutoPaperSelect.
Auto % Priority
Select Key Set.
Border Line
Orig. Binding
Finish.
Binding
Image Quality
Color TIFF
Comp.
...page 8-60
...page 8-61
...page 8-62
...page 8-63
...page 8-64
...page 8-66
...page 8-67
...page 8-68
...page 8-69
...page 8-70
...page 8-71
xiii
Page 16
System Menu/
Counter key
(Continued from
previous page)
Printer Emulation Set.
EcoPrint
Override A4/LTR
...page 8-73
...page 8-76
...page 8-77
Duplex
Copies
Orientation
FormFeed TimeOut
LF Action
CR Action
Paper Feed Mode
Send Select Key Set.
Document Box Sub Address Box
Select Key Set.
Polling Box
Edit
Destination
Adjust/Maint. Copy Denst. Adj.
Address Book
Print List
...page 8-78
...page 8-79
...page 8-80
...page 8-81
...page 8-81
...page 8-82
...page 8-83
...page 8-85
...Refer to the FAX
Operation Guide
...page 8-87
...Refer to the FAX
Operation Guide
...page 8-102
...page 8-102
...page 8-95
Send/Box Density
Correct. Bk Line
Service
Setting
Service Status
Network Status
New Developer
Auto DrumRefresh
Drum Refresh
FAX Country Code
FAX Call Set.
Remote Diag.Set.
Remote Diag. ID
...page 8-96
...page 8-97
...page 8-92
...page 8-92
...page 8-98
...page 8-99
...page 8-100
—
—
...Refer to the FAX
Operation Guide
...Refer to the FAX
Operation Guide
xiv
Page 17
Environment
The service environmental conditions are as follows:
• Temperature: 50 to 90.5 °F (10 to 32.5 °C)
• Humidity: 15 to 80 %
However, adverse environmental conditions may affect the image quality. Avoid the following locations when
selecting a site for the machine.
• Avoid locations near a window or with exposure to direct sunlight.
• Avoid locations with vibrations.
• Avoid locations with drastic temperature fluctuations.
• Avoid locations with direct exposure to hot or cold air.
• Avoid poorly ventilated locations.
If the floor is delicate against casters, when this machine is moved after installation, the floor material may be
damaged.
During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the
machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of
copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested
that the room be properly ventilated.
Cautions when handling consumables
CAUTION
Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.
Keep the toner container and the waste toner box out of the reach of children.
If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as
well as contact with your eyes and skin.
• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of
water. If coughing develops, contact a physician.
• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents
of your stomach. If necessary, contact a physician.
• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness,
contact a physician.
• If toner does happen to get on your skin, wash with soap and water.
Do not attempt to force open or destroy the toner container or the waste toner box.
xv
Page 18
Other precautions
Return the exhausted toner container and waste toner box to your dealer or service representative. The collected
toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
Store the machine while avoiding exposure to direct sunlight.
Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature
and humidity.
If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi
Purpose (MP) Tray, return it to its original package and reseal it.
If using the FS-3140MFP the main power switch is off, transmitting/receiving Fax is disabled. Do not turn off the main
power switch, but press the Power key on the operation panel to enter Sleep mode.
xvi
Page 19
SAFETY OF LASER BEAM (USA)
FS-3140MFPFS-3040MFP
1. Safety of laser beam
This machine has been certified by the manufacturer to Class 1 level under the radiation performance
standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates
that the product is safe to use during normal operation and maintenance. The laser optical system, enclosed
in a protective housing and sealed within the external covers, never permits the laser beam to escape.
2. The CDRH Act
A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and Radiological Health
(CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products in the U.S.
without certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown below indicates
compliance with the CDRH regulations and must be attached to laser products marketed in the United States. On this
machine, the label is on the rear.
3. Optical unit
When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is the label
located on the cover of the optical unit.
4. Maintenance
For safety of the service personnel, follow the maintenance instructions in the other section of this manual.
xvii
Page 20
Safety Instructions Regarding the Disconnection of Power (USA)
Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches
and are not suitable for isolating the equipment from the power source.
Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les
interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors tension.
WARNING
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC
Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not
occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the
following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
• The use of a non-shielded interface cable with the referenced device is prohibited.
CAUTION — The changes or modifications not expressly approved by the party responsible for compliance could void the user’s
authority to operate the equipment.
This device complies with Part 15 of FCC Rules and RSS-Gen of IC Rules.
Operation is subject to the following two conditions; (1) this device may not cause interference, and (2) this device must accept
any interference, including interference that may cause undesired operation of the device.
* The above warning is valid only in the United States of America.
Radio Tag Technology
In some countries the radio tag technology used in this equipment to identify the toner container may be subject to authorization
and the use of this equipment may consequently be restricted.
MERCURY WARNING
THE LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF
ACCORDING TO LOCAL, STATE OR FEDERAL LAWS.
Other precautions (for users in California, the United States)
This product contains a CR Coin Lithium Battery which contains Perchlorate Material - special handling may apply.
See www.dtsc.ca.gov/hazardouswaste/perchlorate
.
xviii
Page 21
Warranty (USA)
FS-3040MFP/FS-3140MFP
MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY
Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as “Kyocera”) warrant
the Customer’s new Multifunctional Product (referred to as “MFP”), and the new accessories
installed with the initial installation of the MFP, against any defects in material and workmanship for
a period of one (1) year, or 300,000 copies/prints from date of installation, whichever first occurs. In
the event the MFP or an accessory is found to be defective within the warranty period, Kyocera’s
only obligation and the Customer’s exclusive remedy shall be replacement of any defective parts.
Kyocera shall have no obligation to furnish labor.
This warranty is valid only for the original retail purchaser (referred to as the “Customer”) of a new
Kyocera MFP in the United States of America or Canada, based upon the country of purchase.
In order to obtain performance of this warranty, the Customer must immediately notify the Authorized
Kyocera Dealer from whom the product was purchased. If the Kyocera Dealer is not able to provide
service, write to Kyocera at the address below for the name and address of the Authorized Kyocera
Dealer in your area or check Kyocera’s website at www.kyoceramita.com/us
.
This warranty does not cover MFP’s or accessories, which: (a) have become damaged due to
operator negligence, misuse, accidents, improper storage or unusual physical or electrical stress,
(b) have used parts or supplies which are not genuine Kyocera brand parts or supplies, (c) have
been installed or serviced by a technician not employed by Kyocera or an Authorized Kyocera
Dealer, or (d) have had the serial number modified, altered, or removed.
This warranty does not cover Maintenance Kits or the components of Maintenance Kits, which
consist of the developing unit, the drum unit, the transfer roller, the fixing unit and the feed roller unit,
which have a separate warranty.
This warranty gives the Customer specific legal rights. The Customer may also have other rights,
which vary from state to state, or province to province. Neither the seller, nor any other person, is
authorized to extend the time period or expand this warranty on behalf of Kyocera.
THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND CONDITIONS,
EXPRESS OR IMPLIED, AND KYOCERA SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY
OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THIS
WARRANTY SHALL NOT EXTEND TO, AND KYOCERA SHALL NOT BE LIABLE FOR, ANY
INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE OUT OF THE USE OF, OR
INABILITY TO USE, THE MFP.
xix
Page 22
Laser Safety (Europe)
Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine
is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user,
no radiation can leak from the machine.
This machine is classified as Class 1 laser product under IEC 60825-1:2007.
Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation
exposure.
These labels are attached to the laser scanner unit inside the machine and are not in a user access area.
The label shown below is attached on the right side of the machine.
Legal Restriction on Copying/Scanning
• It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.
• Copying/Scanning the following items is prohibited and may be penalized by low.
It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.
Paper money
Bank note
Securities
Stamp
Passport
Certificate
• Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.
xx
Page 23
Legal and Safety Information
Please read this information before using your machine. This chapter provides information on the
following topics.
• Legal Information.......................................................... xxii
• Regarding Trade Names.............................................. xxii
• Energy Saving Control Function.................................. xxvi
• Automatic 2-Sided Copy Function............................... xxvi
• Paper Recycling .......................................................... xxvi
• Energy Star (ENERGY STAR®) Program.................... xxvi
• About this Operation Guide........................................ xxvii
• Conventions in This Guide .......................................... xxxi
xxi
Page 24
Legal Information
Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation
is prohibited.
Regarding Trade Names
• PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation.
• KPDL is a trademark of Kyocera Corporation.
• Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft
Corporation in the U.S.A. and/or other countries.
• Windows Me, Windows XP and Windows Vista are trademarks of Microsoft Corporation.
• PCL is a trademark of Hewlett-Packard Company.
• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
• Ethernet is a registered trademark of Xerox Corporation.
• Novell and NetWare are registered trademarks of Novell, Inc.
• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
• Power PC is a trademark of IBM in the U.S.A. and/or other countries.
• AppleTalk is a registered trademark of Apple Computer, Inc.
• TrueType is a registered trademark of Apple Computer, Inc.
• TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of TypeBank
• All European language fonts installed in this machine are used under licensing agreement with Monotype
Imaging Inc.
• Helvetica, Palatino and Times are registered trademarks of Linotype-Hell AG.
• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of
International Type-face Corporation.
• UFST™ MicroType
• This machine contains the software having modules developed by Independent JPEG Group.
®
fonts by Monotype Imaging Inc. are installed in this machine.
®
.
All other brands and product names are registered trademarks or trademarks of their respective companies. The
designations ™ and ® will not be used in this Operation Guide.
xxii
Page 25
GPL
Firmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/gpl.html). Please access
“http://www.kyoceramita.com/gpl” for more information on how to make GPL applied codes available.
Open SSLeay License
Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the
following conditions are met:
1 Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.
2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.
3 All advertising materials mentioning features or use of this software must display the following
acknowledgment:
“This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://
www.openssl.org/)”
4 The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products
derived from this software without prior written permission.
For written permission, please contact openssl-core@openssl.org.
5 Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their names
without prior written permission of the OpenSSL Project.
6 Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes
software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE
DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY
DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING,
BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE)
ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF
SUCH DAMAGE.
xxiii
Page 26
Original SSLeay License
Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written
so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The
following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the
SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that
the holder is Tim Hudson (tjh@cryptsoft.com).
Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be removed.
If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library
used.
This can be in the form of a textual message at program startup or in documentation (online or textual) provided with
the package.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the
following conditions are met:
1 Redistributions of source code must retain the copyright notice, this list of conditions and the following
disclaimer.
2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.
3 All advertising materials mentioning features or use of this software must display the following
acknowledgement:
“This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)”
The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related
:-).
4 If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you
must include an acknowledgement:
“This product includes software written by Tim Hudson (tjh@cryptsoft.com)”
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR
A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE
LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF
LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR
OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
The licence and distribution terms for any publically available version or derivative of this code cannot be changed.
i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]
xxiv
Page 27
Monotype Imaging License Agreement
1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special
format as well as the UFST Software.
2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and
versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or
personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the
terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have
access to the fonts on more than three printers, you need to acquire a multi-user license agreement which can
be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and
Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set
forth in this Agreement.
3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary
information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating
access to and use of the Software and Typefaces.
4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You
agree that any such copy shall contain the same proprietary notices as those appearing on the original.
5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This
License may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such
failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or
is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces
and documentation as requested.
6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.
7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with
Monotype Imaging-published specifications, and the diskette will be free from defects in material and
workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and
omissions.
The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular
purpose and merchantability, are excluded.
8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and
Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging.
In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential
damages, or any damages caused by abuse or misapplication of the Software and Typefaces.
9 Massachusetts U.S.A. law governs this Agreement.
10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior
written consent of Monotype Imaging.
11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical
Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as
appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights
software as set forth in FAR 52.227-19 (c)(2).
12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and
conditions. Neither party shall be bound by any statement or representation not contained in this Agreement.
No change in this Agreement is effective unless written and signed by properly authorized representatives of
each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.
xxv
Page 28
Energy Saving Control Function
The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount
of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a
waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a
set amount of time.
Low Power Mode
The device automatically enters Low Power Mode when 2 minutes have passed since the device was last used. The
amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more
information refer to Auto Low Power Mode on page 2-8.
Sleep
The device automatically enters Sleep when 15 minutes have passed since the device was last used. The amount of
time of no activity that must pass before Sleep is activated may be lengthened. For more information see Sleep and
Auto Sleep on page 2-8.
Automatic 2-Sided Copy Function
This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a
single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information see
Duplex Copying on page 3-12.
Paper Recycling
This device supports the recycled paper which reduces the load on the environment. Your sales or service
representative can provide information about recommended paper types.
Energy Star (ENERGY STAR®) Program
We have determined as a participating company in the International Energy Star Program that this
product is compliant with the standards laid out in the International Energy Star Program.
xxvi
Page 29
About this Operation Guide
This Operation Guide contains the following chapters.
Chapter 1 - Part Names
Identifies machine parts and operation panel keys.
Chapter 2 - Preparation before Use
Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use.
Chapter 3 - Basic Operation
Describes the procedures for basic copying, printing and scanning.
Chapter 4 - Copying Functions
Describes the functions you can use when copying.
Chapter 5 - Sending Functions
Describes the functions you can use when sending originals.
Chapter 6 - Document Box
Provides a basic guide to using document boxes.
Chapter 7 - Status / Job Cancel
Explains how to check the job status and job history and how to pause or resume jobs being printed or waiting to print.
Also explains how to check the device status.
Chapter 8 - Default Setting (System Menu)
Describes the System Menu options for general machine operation.
Chapter 9 - Maintenance
Describes cleaning and toner replacement.
Chapter 10 - Troubleshooting
Explains how to handle error messages, paper jams and other problems.
Chapter 11 - Management
Explains user login administration and job accounting.
Appendix
Explains how to enter characters, and lists the machine specifications.
Introduces the convenient optional equipment available for this machine.
Provides information on media types and paper sizes. Also includes a glossary of terms.
xxvii
Page 30
Conventions in This Guide
The following conventions are used depending on the nature of the description.
Convention Description Example
Bold Indicates the operation panel
keys or a computer screen.
[Regular] Indicates a selection item on the
Message Display.
Italic Indicates a message displayed
on the Message Display.
Used to emphasize a key word,
phrase or references to
additional information.
Note Indicates supplemental
information or operations for
reference.
Important Indicates items that are required
or prohibited so as to avoid
problems.
Caution Indicates what must be
observed to prevent injury or
machine breakdown and how to
deal with it.
Press the Start key.
Select [System].
Ready to copy is displayed.
For more information refer to Sleep and
Auto Sleep on page 2-8.
NOTE:
IMPORTANT:
CAUTION:
xxviii
Page 31
1Part Names
This chapter identifies the machine parts and operation panel keys.
• Operation Panel ........................................................... 1-2
• Machine........................................................................ 1-4
1-1
Page 32
Operation Panel
Blinks while data
is transmitted.
Message Display. Check what is
shown here while operating the
machine.
Blinks during printing
operation.
Selects the menu displayed
at the lower left in the
Message Display.
Selects the menu displayed
at the lower right in the
Message Display.
Switches between on-hook and off-hook when
manually sending a FAX.*
Shifts to switch the one-touch key numbers
(1 to 11 and 12 to 22).
Lamp is lit while shifted (12 to 22).
Displays the Add Destination screen, where you can add
destinations.
Displays the Confirm Destination screen, where you can edit and
delete destinations.
Calls the previous destination. Also used to enter a
pause when entering a FAX number.*
Displays the Address Book screen, where you can add, edit and delete destinations.
Used to register, call and delete
destinations to the one-touch key
numbers (1 to 22).
Displays the Copy
screen, where you can
make settings required
for copying.
Displays the FAX screen, where
you can send a FAX.*
Displays the Send screen, where you can send an e-mail,
folder (SMB/FTP) or FAX.*
Displays the Document Box screen, where you can
operate the document box and USB memory.
Displays the Status screen, where you
can check the status, print a status
report, and pause or cancel the job in
process.
Displays the System Menu/Counter menu screen,
where you can check the system settings and
counters.
* FAX functions available only in FS-3140MFP.
Part Names
1-2
Page 33
Part Names
Lit when the machine's
main power is on.
Used to register or recall
programs.
Ends operation
(logs out) on the
Administration screen.
Puts the machine to sleep or
wakes it up.
Cancels the printing job in progress.
Resets settings and displays the
basic screen.
Starts copying and scanning operations and processing for
setting operations.
Clears entered numbers and characters.
Numeric keys. Enter
numbers and symbols.
Displays the function menu for copy,
print, transmission and document box.
Used to select a menu item, move the cursor when
entering characters, change a value, etc.
Returns the Message Display to the
previous screen.
Lights or blinks when an error occurs.
Selects the chosen item or finalizes the entered
value.
Blinks while the machine is accessing the memory.
1
1-3
Page 34
Machine
1
2
3
4
5
6
7
Part Names
1 Platen
2 Original Size Indicator Plate
3 Operation Panel
4 Top Cover
5 Front Cover
6 Lock Lever
7 Toner Container
1-4
Page 35
Part Names
8
9
10
11
12
13 13
1415
1
8 Document Processor
9 Top Tray
10 Paper Stopper
11 Paper Guides
12 Cassette
13 Paper Width Guides
14 MP (Multi-Purpose) Tray
15 MP Tray Extension
1-5
Page 36
16 Top cover
16 17 18
19
20
21
22
23
24
25
26
27
28
17 Original width guides
18 Original table
19 Original eject table
20 Original stopper
Part Names
21 Opening handle
22 USB Interface Connector
23 Network Interface Connector
24 LINE Connector
25 TEL Connector
26 Rear Unit
27 Main Power Switch
28 Power Cord Connector
1-6
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2 Preparation before Use
This chapter explains the preparations before using this equipment for the first time as well as the
procedures for loading papers and originals.
• Check bundled items.................................................... 2-2
•
Determining the Connection Method and Preparing Cables
• Connecting Cables....................................................... 2-5
• Power On/Off................................................................ 2-6
• Auto Low Power Mode ................................................. 2-8
• Sleep and Auto Sleep................................................... 2-8
• Switching the Language for Display [Language].......... 2-9
• Setting Date and Time................................................ 2-11
• Network Setup (LAN Cable Connection).................... 2-14
• Installing Software...................................................... 2-16
.2-3
• COMMAND CENTER (Settings for E-mail)................ 2-28
• Sending E-mail........................................................... 2-29
• Sharing PC Folder...................................................... 2-31
• Loading Paper............................................................ 2-35
• Loading Originals ....................................................... 2-48
2-1
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Preparation before Use
Check bundled items
Check that the following items have been bundled.
• Quick Installation Guide
•Safety Guide
• Safety Guide (FS-3040MFP/FS-3140MFP)
• CD-ROM (Product Library)
• CD-ROM (TWAIN compatible application)
Documents Contained in the Included CD-ROM
The following documents are contained in the included CD-ROM (Product Library). Refer to them as necessary.
Documents
Operation Guide (This Guide)
FAX Operation Guide
KYOCERA COMMAND CENTER Operation Guide
Printer Driver User Guide
Network FAX Driver Operation Guide
KMnet Viewer User Guide
KM-NET for Direct Printing Operation Guide
PRESCRIBE Commands Technical Reference
PRESCRIBE Commands Command Reference
2-2
Page 39
Preparation before Use
Connecting a scanner to your PC network with a network
cable (100BASE-TX or 10BASE-T)
FAX
Send FTP
Sends the scanned
image as a data file on
the FTP.
Send E-mail
Sends the image data
of scanned originals to
the desired recipient
as a file attached to an
E-mail message.
Send SMB
Saves the scanned
image as a data file on
your PC.
MFP
FAX
Administrator’s
PC
COMMAND CENTER
Network settings, Scanner
default settings, User and
destination registration
Network FAX
TWAIN Scanning
WIA Scanning
TWAIN and WIA are
standardized interface
for communication
between software
applications and image
acquisition devices.
USB
USB
Network
Printing
Network
Network
Network
Network
USB
* FAX functions available only in FS-3140MFP.
Determining the Connection Method and Preparing Cables
Check the method to connect the equipment to a PC or network, and prepare the necessary cables.
Connection Example
Determine the method to connect the equipment to a PC or network by referring to the illustration below.
2
2-3
Page 40
Preparation before Use
Preparing Necessary Cables
The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables according to
the interface you use.
Available Standard Interfaces
Function Interface Necessary Cable
Printer/Scanner
/Network FAX*
Printer/TWAIN
Scanning/WIA
Scanning
* Network FAX and FAX functions available only in FS-3140MFP. For
details on Network FAX, refer to the FAX Operation Guide.
Network interface LAN (10Base-T or
100Base-TX, Shielded)
USB interface USB2.0 compatible cable
(Hi-Speed USB compliant,
Max. 5.0 m, Shielded)
2-4
Page 41
Connecting Cables
Follow the steps below to connect cables to the machine.
1 Turn the main power switch off (O).
2 Connect the machine to the PC or your network device.
Preparation before Use
2
When using the network interface, remove the cap.
When connecting the network cable, configure the
network. For details, refer to Network Setup (LAN Cable
Connection) on page 2-14.
3 Connect one end of the supplied power cable to the
machine and the other end to a power outlet.
IMPORTANT: Only use the power cable that comes with the machine.
2-5
Page 42
Power On/Off
Power On
When the main power indicator is lit...
When the main power indicator is off...
Preparation before Use
Press the Power key.
Turn the main power switch on.
IMPORTANT: When turning off the main power switch, do not turn on the main power switch again immediately. Wait
more than 5 seconds, and then turn on the main power switch.
2-6
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Preparation before Use
Make sure that the
indicator is off.
Power Off
Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the
memory indicator is off before turning off the main power switch.
2
In case of not using the machine for a extended period of time
CAUTION: If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main
power switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the
power plug from the outlet as a safety precaution. If using the FS-3140MFP, note that turning the machine off
at the main power switch disables fax transmission and reception.
CAUTION: Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.
2-7
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Preparation before Use
Auto Low Power Mode
Auto Low Power Mode automatically switches the machine into Low Power Mode if left idle for 2 minutes.
Sleep and Auto Sleep
Sleep
To enter Sleep, press the Power key. Message Display and
all indicators on the operation panel will go out to save a
maximum amount of power except the Main Power indicator.
This status is referred to as Sleep.
If print data is received during Sleep, the print job is
performed while the Message Display remains unlit.
If you are using the FS-3140MFP, received fax data is printed
out while the operation panel also remains unlit.
To resume, press the Power key. The machine will be ready
to operate in about 15 seconds.
Note that ambient environmental conditions, such as
ventilation, may cause the machine to respond more slowly.
Auto Sleep
Auto Sleep automatically switches the machine into Sleep Mode if left idle for 15 minutes.
2-8
Page 45
Switching the Language for Display [Language]
Login User Name: L b
********************
Login Password:
[ Login ]
Sys. Menu/Count.:a b
3
System
4
User/Job Account
*********************
5
Common Settings
Common Settings:a b
*********************
2
Default Screen
3
Sound
[ Exit ]
1
Language
Select the language displayed on the Message Display.
Use the procedure below to select the language.
1 Turn on the main power switch.
2 Press the System Menu/Counter key on the main unit
operation panel.
Preparation before Use
2
When you are performing user management and have
not logged in, a login screen will appear. Then, enter the
user ID and password to log in.
NOTE: The following administrator is registered in the
machine at the factory.
Login User Name: 4000
Login Password: 4000
NOTE: Refer to Character Entry Method on Appendix-5 for
details on entering characters.
3 In the Sys. Menu/Count. menu, press the U or V key to
select [Common Settings].
4 Press the OK key . The Common Settings menu appears.
5 Press the U or V key to select [Language].
2-9
Page 46
Preparation before Use
Language:
a
b
*********************
2
Deutsch
3 Français
1
*English
6 Press the OK key. Language appears.
7 Press the U or V key to select the desired language and
then press the OK key.
Completed. is displayed and the screen returns to the
Common Settings menu.
2-10
Page 47
Preparation before Use
Sys. Menu/Count.:a b
3
System
4
User/Job Account
*********************
5
Common Settings
Common Settings: a b
*********************
2
Default Screen
3
Sound
[ Exit ]
1
Language
Login User Name: L b
********************
Login Password:
[ Login ]
Date Setting:
a
b
*********************
2
Date Format
3
Time Zone
[ Exit ]
1
Date/Time
Setting Date and Time
Follow the steps below to set the local date and time at the place of installation.
When you send an E-mail using the transmission function, the date and time as set here will be printed in the header
of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.
NOTE: Be sure to set the time difference before setting the date and time.
1 Press the System Menu/Counter key on the main unit
operation panel.
2 In the Sys. Menu/Count. menu, press the U or V key to
select [Common Settings].
2
3 Press the OK key. The Common Settings menu appears.
4 Press the U or V key to select [Date Setting], and press
the OK key.
5 A login screen will appear. Then, enter the user ID and
password with administrator privileges to log in, and
press [Login] (the Right Select key).
6 The Date Setting menu appears.
7 Press the U or V key to select [Time Zone].
2-11
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Preparation before Use
Time Zone:
a b
GMT Casablanca
*********************
+01:00 Amsterdam
*GMT Greenwich
Date Setting:
a
b
2
Date Format
3
Time Zone
*********************
[ Exit ]
4
Summer Time
Summer Time:
a
b
*********************
2
On
1
*Off
Date Setting:
a
b
*********************
2
Date Format
3
Time Zone
[ Exit ]
1
Date/Time
Date/Time:
a
b
Year
Month Day
2010
01
01
(Time Zone:Greenwich)
8 Press the OK key. Time Zone appears.
9 Press the U or V key to select your region and then
press the OK key.
Completed. is displayed and the screen returns to the
Date Setting menu.
10
Press the U or V key to select [Summer Time].
11
Press the OK key. Summer Time appears.
12
Press the U or V key to select [On] or [Off] and then
press the OK key.
Completed. is displayed and the screen returns to the
Date Setting menu.
13
Press the U or V key to select [Date/Time].
14
Press the OK key. Date/Time appears.
15
Press the Y or Z key to move the cursor position, press
the U or V key to enter year, month and day, and then
press the OK key.
2-12
Page 49
Preparation before Use
Date/Time:
a
b
Hour
Min. Second
11:
45:
50
(Time Zone:Greenwich)
Date Setting:
a
b
1
Date/Time
*********************
3
Time Zone
[ Exit ]
2
Date Format
Date Format:
a
b
1
Month/Day/Year
*********************
3
Year/Month/Day
[ Exit ]
2
*Day/Month/Year
16
Press the Y or Z key to move the cursor position, press
the U or V key to enter hours, minutes and seconds,
and then press the OK key.
Completed. is displayed and the screen returns to the
Date Setting menu.
17
Press the U or V key to select [Date Format].
18
Press the OK key. Date Format appears.
19
Press the U or V key to select the desired display
format and then press the OK key.
Completed. is displayed and the screen returns to the
Date Setting menu.
2
2-13
Page 50
Preparation before Use
Network Setup (LAN Cable Connection)
The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4),
TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSec, and AppleTalk. It enables network printing on the Windows, Macintosh,
UNIX, NetWare and other platforms.
The table below shows the items required for each of the settings.
Configure the printer's network parameters as appropriate for your PC and your network environment.
For details of the procedure, refer to the Network Setup on page 8-117 or Network Security on page 8-136.
NOTE: When COMMAND CENTER is used, network parameters and security settings can be conveniently
changed and checked from your PC. For more information, refer to COMMAND CENTER (Settings for E-mail) on
page 2-28.
Menu Submenu Setting
System Network
Setting
TCP/IP
Settings
TCP/IP On/Off
IPv4 Setting DHCP On/Off
Bonjour On/Off
IP Address IP address
Subnet Mask IP address
Default Gateway IP address
IPv6 Setting On/Off
Protocol Detail NetBEUI On/Off
SNMPv3 On/Off
FTP (Server) On/Off
FTP (Client) On/Off
Port number: 21
SMB On/Off
SNMP On/Off
SMTP (E-mail TX) On/Off
2-14
POP3 (E-mail RX) On/Off
RAW Port On/Off
LPD On/Off
IPP On/Off
Port number:
IPP Over SSL On/Off
HTTP On/Off
HTTPS On/Off
LDAP On/Off
631
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Preparation before Use
NetWare On/Off
Frame Type
AppleTalk On/Off
WSD-SCAN On/Off
WSD-PRINT On/Off
IPSec IPSec On/Off
Rule Setting On/Off
Secure
Protocol
LAN Interface Auto
SSL On/Off
IPP Security IPP/IPP over SSL
IPPoverSSL only
HTTP Security HTTP/HTTPS
HTTPS only
LDAP Security Off
LDAPv3/TLS
LDAP over SSL
10Base-Half
10Base-Full
100Base-Half
100Base-Full
2
NOTE: After all network related settings have been done, turn the machine OFF and ON again. This is mandatory
to make the settings effective!
2-15
Page 52
Preparation before Use
Installing Software
Ensure the printer is plugged in and connected to the PC before installing the printer driver from the CD-ROM.
Installing the Software in Windows
If you are connecting this printer to a Windows PC, follow the next steps to install the printer driver. The example
shows you how to connect your printer to a Windows Vista PC.
NOTE: In Windows operating systems, you must be logged in with administrator rights to install the printer driver.
You can use either Express Mode or Custom Mode to install the software. Express Mode automatically detects
connected printers and installs the required software. Use Custom Mode if you want to specify the printer port and
select the software to be installed.
1 Turn on the computer and start up Windows.
If the Welcome to the Found New Hardware Wizard dialog box displays, select Cancel.
2 Insert the CD-ROM supplied with the printer into the optical drive of the PC. In Windows 7, Windows Server 2008
and Windows Vista, the user account control window may appear. Click Allow.
The installation program launches.
NOTE: If the software install wizard does not launch automatically, open the CD-ROM window in Windows Explorer
and double-click Setup.exe.
3 Click View License Agreement and read the License Agreement. Click Accept.
4 Click Install software.
2-16
Page 53
Preparation before Use
The software install wizard starts up.
From this point, the procedure differs depending on your version of Windows and your connection method.
Proceed to the correct procedure for your connection type.
2
• Express Mode
• Custom Mode
Express Mode
In Express Mode, the installer automatically detects the printer when it is turned on. Use Express Mode for standard
connection methods.
1 In the installation method selection window, select Express Mode. The print system detection window appears
and the installer detects the connected printers. If the installer does not detect a print system, check that the print
system is connected via USB or a network and that it is turned on. Then click Refresh to search print system
again.
NOTE: While the information shown in Windows Vista and Windows 7/Windows XP installation dialog boxes differs
slightly, the installation procedure is the same.
2 Select the printer you want to be installed, and click Next.
2-17
Page 54
Preparation before Use
NOTE: If the Found New Hardware Wizard appears, click Cancel. If a hardware installation warning message
appear, click Continue.
3 You can customize the print system name in the installation settings window. This will be the name displayed in
the Printer window and in the printer lists displayed in applications. Specify whether to share the print system
name or set the print system as an existing printer and then click Next.
IMPORTANT: Step 3 only appears if the print system is connected via a network. It does not appear if the print system
is connected via a USB at the time of the first installation.
4 A window appears in which you can check the settings. Check the settings carefully and then click Install.
NOTE: If the Windows security window appears, click Install this driver software anyway.
5 A message appears saying that the printer has been installed successfully. Click Finish to exit the printer
installation wizard and return the CD-ROM main menu.
If the device setup dialog box appears after you click Finish, you can specify the settings for items such as
optional features installed in the print system. You can also specify the device settings after you exit the
installation. For details, refer to Device Settings in the printer driver operation manual on the CD-ROM.
This completes the printer driver installation procedure. Follow the on-screen instructions to restart the system,
if required.
2-18
Page 55
Preparation before Use
Custom Mode
Use Custom Mode if you want to specify the printer port and select the software to be installed.
For example, if you do not want fonts installed on your computer to be replaced, select Custom Mode and deselect
the Fonts checkbox in the utility tab.
1 Select Custom Mode.
2 Following the instructions in the install wizard window, select the software packages to be installed and the
specify the port, etc.
For details, refer to Custom Installation in the printer driver operation manual on the CD-ROM.
2
Installation on a Macintosh
This section explains how to install the printer driver in Mac OS.
1 Turn on the printer and the Macintosh.
2 Insert the included CD-ROM (Product Library) into the CD-ROM drive.
3 Double-click the CD-ROM icon.
2-19
Page 56
Preparation before Use
4 Double-click either OS X 10.2 and 10.3 Only, OS X 10.4 Only or OS X 10.5 or higher depending on your Mac
OS version.
5 Double-click Kyocera OS X x.x.
6 The printer driver installation program starts up.
7 Choose Select Destination, Installation Type and then install the printer driver as directed by the instructions
in the installation software.
2-20
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Preparation before Use
NOTE: In addition to Easy Install, the Installation Type options include Custom Install, which allows you to
specify the components to be installed.
IMPORTANT: In the Authenticate screen, enter the name and password used to log in to the operating system.
This completes the printer driver installation. Next, specify the print settings.
If an IP, AppleTalk or Bonjour connection is used, the settings below are required. If a USB connection is used,
the printer is automatically recognized and connected.
8 Open System Preferences and click Print & Fax.
2
9 Click the plus symbol (+) to add the installed printer driver.
10 Click the IP icon for an IP connection and then enter the IP address and printer name.
When you click the AppleTalk icon for an AppleTalk connection, enter the printer name.
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Preparation before Use
NOTE: AppleTalk icon is not displayed on Mac OS X 10.6.
For a Bonjour connection, click the default icon and select the printer for which Bonjour appears in Connection.
11 Select the installed printer driver and click Add.
2-22
Page 59
12 Select the options available for the printer and click Continue.
13 The selected printer is added. This completes the printer setup procedure.
Preparation before Use
2
Uninstalling Software (Windows PC)
The software can be uninstalled (removed) using the CD-ROM (Product Library) supplied with the printer.
IMPORTANT: On Macintosh computers, because the printer settings are specified using a PPD (PostScript Printer
Description) file, the software cannot be uninstalled using the CD-ROM (Product Library).
1 Exit all active software applications.
2 Insert the enclosed CD-ROM (Product Library) into the CD-ROM drive. In Windows 7, Windows Server 2008 and
Windows Vista, the user account control window may appear. Click Allow.
3 Following the procedure used to install the printer driver, click Remove Software. The Kyocera Uninstaller wizard
appears.
4 Select the software package to remove.
2-23
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Preparation before Use
5 Click Uninstall.
NOTE: When KMnet Viewer is installed, separate uninstallers are launched for this application. Proceed with the
uninstallation steps for this application as directed by the on-screen instructions.
The uninstaller starts.
6 When Uninstall complete screen appears, click Finish.
7 If Restart Your System screen appears, select whether you restart your computer or not, and click Finish.
NOTE: The software can be uninstalled from the Start menu.
Start the uninstaller by clicking start > All Programs > Kyocera > Uninstall Kyocera Product Lib rary, and uninstall
the software.
Setting TWAIN Driver
Register this machine to the TWAIN Driver.
1 Start the TWAIN Driver by clicking start > All Programs > Kyocera > TWAIN Driver Setting.
2 Click Add.
3 Enter the machine name in the Name field.
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4 Click T next to the Model field and select this machine from the list.
5 Click User Authentication Settings. If user login administration is invalid, go to Step 7.
Preparation before Use
6 Select the checkbox beside Authentication, enter Login User Name (up to 64 characters) and Password (up to
64 characters) and then click OK.
7 Click OK.
8 The machine is registered to the PC and the machine name and model name are displayed in the Scanner List
field.
2
NOTE: Click Delete to delete the added machine. Click Edit to change names and other settings.
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Preparation before Use
Setting the WIA Driver (Windows Vista™, Windows® Server 2008 and Windows 7)
Register this machine to the WIA Driver.
NOTE: The following is not necessary to register when using the machine possesses an IP address or host name
that you have specified during installation of WIA Driver.
1 Click Start, Control Panel and then Scanners and Cameras. For Windows 7, in the search box, type scanners
and cameras, and then click Scanners and Cameras.
2 Select the same name as this machine from WIA Drivers, and press Properties.
NOTE: If Windows Security and User Account Control are displayed, no trouble should be found with operation
after installing the driver and software we have provided. Continue installation.
3 Click the Settings tab and select Image Compression and the Compression Level. If user login administration
is invalid, go to Step 5.
NOTE: When the machine's IP address is unknown, contact Administrator.
4 Select the checkbox beside Authentication, enter Login User Name (up to 64 characters) and Password (up to
64 characters) and then click OK.
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5 Click Close.
The machine is registered to the PC.
Preparation before Use
2
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Preparation before Use
COMMAND CENTER (Settings for E-mail)
COMMAND CENTER is a tool used for tasks such as verifying the operating status of the machine and changing the
settings for security, network printing, E-mail transmission and advanced networking.
NOTE: Here, information on the FAX settings has been omitted. For more information on using the FAX, refer to the
FAX Operation Guide.
FAX functions available only in FS-3140MFP.
The procedure for accessing COMMAND CENTER is explained below.
1 Launch your Web browser.
2 In the Address or Location bar, enter the machine’s IP address.
E.g.) http://192.168.48.21/
The web page displays basic information about the machine and COMMAND CENTER as well as their current
status.
3 Select a category from the navigation bar on the left of the screen. The values for each category must be set
separately.
Enter the correct password to access pages other than the startup page. The default setting is admin00. The
password can be changed.
For details, refer to the KYOCERA COMMAND CENTER Operation Guide.
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Preparation before Use
Sending E-mail
Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments.
To use this function, this machine must be connected to a mail server using the SMTP protocol.
Before sending images loaded onto this machine as E-mail attachments, check the following:
• The network environment used to connect this machine to the mail server
A full-time connection via a LAN is recommended.
• SMTP Settings
Use COMMAND CENTER to register the IP address or host name of the SMTP server.
• If limits have been set on the size of E-mail messages, it may not be possible to send very large E-mails.
• Sender address
The procedure for specifying the SMTP settings is explained below.
1 Click Advanced -> SMTP -> General.
2
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Preparation before Use
2 Enter the correct settings in each field.
The settings to be specified in the SMTP settings screen are shown below.
Item Description
SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be
enabled.
SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.
SMTP Server Name Enter the SMTP server IP address or its name. The maximum length of the
SMTP server name and IP address is 64 characters. If entering the name, a DNS
server address must also be configured. The DNS server address may be
entered on the TCP/IP General tab.
SMTP Server Timeout Enter the default time out for the server in seconds.
Authentication Protocol Enables or disables the SMTP authentication protocol or sets POP before SMTP
as the protocol. The SMTP authentication supports Microsoft Exchange 2000.
Authenticate as Authentication can be set from three POP3 accounts or you can choose a
different account.
Login User Name When Other is selected for Authenticate, the login user name set here will be
used for SMTP authentication. The maximum length of the login user name is
64 characters.
Login Password When Other is selected for Authenticate, the password set here will be used for
authentication. The maximum length of the login password is 64 characters.
POP before SMTP Timeout Enter the timeout (in seconds) if you chose POP before SMTP as the
Authentication Protocol.
Test This will test if the SMTP connection can be successfully established.
E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes. When the value is
0, the limitation for E-mail size is disabled.
Sender Address Enter the E-mail address of the person responsible for the machine, such as the
machine administrator, so that a reply or non-delivery report will go to a person
rather than to the machine. The sender address must be entered correctly for
SMTP authentication. The maximum length of the sender address is
128 characters.
Signature Enter the signature. The signature is free form text that will appear at the end of
the E-mail body. It is often used for further identification of the machine. The
maximum length of the signature is 512 characters.
Domain Restriction Enter the domain names that can be permitted or rejected. The maximum length
of the domain name is 32 characters. You can also specify E-mail addresses.
3 Click Submit.
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Preparation before Use
Sharing PC Folder
To use Scan to SMB (PC) function, a "shared folder" must be set up with the destination computer to receive data.
IMPORTANT: To use Scan to SMB (PC) function, the machine must be connected to a TCP/IP network.
The next section explains how to send data to a domain controlled computer.
Configuring Windows Firewall (for Windows Vista)
If the destination of files is a Windows Vista-based computer, you must configure Windows Firewall exceptions. With
exceptions, enable file and printer sharing and add a port you want use for the Scan to SMB (PC).
IMPORTANT: Log on to Windows with administrator privileges.
1 On the Windows Firewall Settings dialog box, click the Exceptions tab. From the Start menu, select Control
Panel and click Allow a program through Windows Firewall.
2 At the User Account Control consent prompt, click Continue.
2
3 Click the checkbox under File and Printer Sharing, then click Apply.
4 Click OK.
Creating Shared Folder
Create a shared folder to receive data in the destination computer. Share the folder by enabling folder sharing on a
normal folder. The following example explains how to create a folder named "scannerdata" on drive C.
IMPORTANT: Log on to Windows with administrator privileges.
NOTE: The following description is one example of screenshots of Windows XP. The details differ depending on the
type of operating system.
1 Create a folder named "scannerdata" on drive C.
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Preparation before Use
2 Right-click the "scannerdata" folder and select Sharing and Security.... The scannerdata Properties dialog box
appears.
3 Select Share this folder.
4 Click Permissions. The Permissions for scannerdata dialog box appears.
5 Select the group or user to whom you want to grant permissions for the shared folder.
NOTE: The following example explains how to grant permissions for Everyone. Everyone is the setting that allows
any users to share the folder over the network. Click Add to add groups or users that are selectable from the Group
or user names. Use this setting if you want to limit the access to the shared folder to specific users or groups.
6 Click the checkbox under Allow for Change and Read, then click OK of the Permissions dialog box.
7 Click the Security tab, then click Add.
8 Add the user name displayed in the Group or user names. Click Add, then click Locations. Select the
computer to which the shared folder was created (Example: PC4050) and then click OK.
9 Enter the user name added as a local user into the text box and click OK.
10 Select the added user, click the checkbox under Allow for Modify and Read, then click OK.
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Preparation before Use
11 Click OK to close the Properties dialog box.
Specifying Destination
Check the computer information required to enter on the touch panel when sending a file. The information you require
to check using the computer is:
2
• Entry for Host Name
• Entry for Path
• Entry for Login User Name
Checking the Entry for Host Name
Check the name of the destination computer.
1 Right-click My Computer and select Properties. The System Properties dialog box appears.
2 Click the Computer Name tab to view the name of computer.
If the Computer Name tab contains Full computer name and Domain
The characters to the left of the first dot (.) in the Full computer name text box correspond to the entry for Host
Name. (Example: pc4050)
If the Computer Name tab contains Full computer name and Workgroup
All characters in the Full computer name text box correspond to the entry for Host Name. (Example: PC4050)
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Preparation before Use
Checking the Entry for Path
Check the share name for the shared folder to which data is sent.
1 Click Search in the Start menu. The Search Result page opens.
2 Search the destination computer to which the file is sent. In the Search Companion, click Printers, Computers,
or people, and then click A computer on the network.
3 On the Computer name text box, type the name of computer (pc4050) you checked on page 25, and then click
Search.
4 Double-click the name of computer (pc4050) displayed on the search results.
5 Double-click the "scannerdata" folder and check the full path displayed in the Address Bar. The characters to
the right of the third backslash (\) correspond to the entry for Path.
(Example: scannerdata)
NOTE: You must use alphabets, numerals, and symbols (ASCII codes from 0 x 20 to 0 x 7F) only to enter Path.
You can specify a subfolder in the shared folder as the location where data is to be sent. In this case, the entry for
Path is "share name\name of a folder in the shared folder". In the sample window above, "scannerdata\projectA"
corresponds to Path.
Checking the Entry for PathName
You can use the following steps to check the domain name and user name that must be entered in Login User Name.
1 Open the Command Prompt window. From the Start menu, select All Programs, Accessories and then
Command Prompt.
2 At the Command Prompt, enter "net config workstation" and then press Enter.
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Preparation before Use
Loading Paper
Paper can be loaded standardly in the cassette and the multi purpose tray. A paper feeder is also available as an
option (refer to Optional Equipment on Appendix-2).
Before Loading Paper
When you open a new package of paper, fan the sheets to
separate them slightly prior to loading in the following steps.
1 Bend the whole set of sheets to swell them in the middle.
2 Hold the stack at both ends and stretch it while keeping
the entire stack swelled.
3 Raise the right and left hands alternately to create a gap
and feed air between the papers.
4 Finally, align the papers on a level, flat table.
If the paper is curled or folded, straighten it before
loading. Paper that is curled or folded may cause a jam.
2
CAUTION: If you copy onto used paper (paper already used
for copying), do not use paper that is stapled or clipped
together. This may damage the machine.
NOTE: If printouts are curled or not neatly stapled, turn the
stack in the cassette upside down.
Avoid exposing opened paper to high temperatures and
high humidity as dampness can be a cause of problems.
Seal any remaining paper after loading in the multi
purpose tray or cassettes back in the paper storage bag.
If the machine will not be used for a prolonged period,
protect all paper from humidity by removing it from the
cassettes and sealing it in the paper storage bag.
NOTE: If you use special paper such as letterhead, paper
with holes or paper with pre-prints like logo or company
name, refer to Paper on Appendix-9.
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Preparation before Use
Loading Paper in the Cassettes
The standard cassette will each hold plain paper, recycled paper or color paper.
2
The standard cassette holds up to 500 sheets of A4 or smaller plain paper (80 g/m
The following paper sizes are supported: Legal, Oficio II, Letter, Executive, Statement, A4, B5, A5, A6, Folio, and 16K.
IMPORTANT:
• You should not use inkjet printer paper or any paper with a special surface coating. (Such papers may cause
paper jams or other faults.)
• When using media types other than plain paper (such as recycled or colored paper), always specify the media
type setting. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-43)
The cassettes can hold paper with weights up to 120 g/m
• Do not load thick paper that is heavier than 120 g/m
heavier than 120 g/m2.
2
.
2
in the cassettes. Use the multi purpose tray for paper that is
NOTE: Statement and A6 can only be used in cassette 1.
).
1 Pull the cassette all the way out of the printer.
IMPORTANT: When pulling the cassette out of the printer,
ensure it is supported and does not fall out.
Standard paper sizes are marked on the inside of the
cassette.
2 Turn the paper size dial so that the size of the paper you
are going to use appears in the paper size window.
NOTE: When the paper size dial is set to OTHER the paper
size must be set into the printer on the operation panel.
Refer to Specifying Paper Size and Media on page 2-43.
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Preparation before Use
3 Pull the release lever on the left side guide and slide to
the desired paper size.
4 If you are going to set paper that is longer than A4, pull
out the extension cassettes pushing the lock lever one
by one and adjust them to the desired paper size.
2
5 Pull the release lever and slide the paper stopper to the
desired paper size.
When using non-standard size paper, move the paper
guides and paper stopper all the way out, insert the
paper, then adjust the paper guides and paper stopper to
the size of the paper. Adjust them so that they are in light
contact with the paper.
6 Place the paper in the paper cassette. Ensure the side to
be printed is facing down and the paper is not folded,
curled, or damaged.
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Preparation before Use
NOTE: Do not load more paper than will fit under the load
limits on the paper guides.
The cassette holds up to 500 sheets of A4 or smaller plain
paper (80 g/m2).
7 Set the stack of paper so that it is under the clips as
shown.
8 Insert the cassette into the slot in the printer. Push it
straight in as far as it will go.
There is a paper gauge on the right side of the front of
the paper cassette to indicate the remaining paper
supply. When paper is exhausted, the pointer will go
down to the level of (empty).
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Preparation before Use
Loading Paper in the Multi Purpose Tray
The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m2).
The multi purpose tray accepts paper sizes from A4 to A6 and Hagaki and from Legal to Statement-R, and 16K. Be
sure to use the multi purpose tray when you print on any special paper.
IMPORTANT: When using media types other than plain paper (such as recycled or colored paper), always specify
the media type setting. (Refer to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2-45.) If
you are using a paper weight of 106 g/m2 or more, set the media type to Thick.
The capacity of the multi purpose tray is as follows.
2
• A4 or smaller plain paper (80 g/m
• Hagaki: 1 sheet
• OHP film: 1 sheet
• Envelope: 5 sheets
2
), recycled paper or color paper: 100 sheets
NOTE: When you load custom size paper, enter the paper size by referring to Specifying Paper Size and Media
Type for the Multi Purpose Tray on page 2-45.
When you use special paper such as transparencies or thick paper, select the media type by referring to Specifying
Paper Size and Media Type for the Multi Purpose Tray on page 2-45.
1 Pull the MP tray towards you until it stops.
2 Pull out the extension.
3 Adjust the position of the paper guides on the MP tray.
Standard paper sizes are marked on the MP tray. For
standard paper sizes, slide the paper guides to the
position marked correspondingly.
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Correct
Preparation before Use
4 Align the paper with the paper guides and insert as far as
it will go.
NOTE: If the paper is considerably curled in one direction,
for example, if the paper is already printed on one side, try to
roll the paper in the opposite direction to counteract the curl.
Printed sheets will then come out flat.
Incorrect
When loading envelope, place with the envelope flap
closed and keep the printing side face-up. Insert
envelope against the guide with the flap on the front or
left side until they stop.
5 Set the MP tray paper size on the printer's operation
panel. Refer to Specifying Paper Size and Media on
page 2-43.
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Loading Envelopes
5 envelope may be loaded in the multi purpose tray.
Preparation before Use
Acceptable envelope sizes are as follows.
Acceptable Envelope Size
Hagaki 148×100 (mm)
Oufuku Hagaki 148×200 (mm)
Youkei 2 162×114 (mm)
Youkei 4 235×105 (mm)
Monarch 3 7/8"×7 1/2"
Envelope #10 (Commercial #10) 4 1/8"×9 1/2"
Envelope DL 110×220 (mm)
Envelope C5 162×229 (mm)
Executive 7 1/4"×10 1/2"
Envelope #9 (Commercial #9) 3 7/8"×8 7/8"
Envelope #6 (Commercial #6 3/4) 3 5/8"×6 1/2"
To print on envelopes, press the buttons in the rear unit to change to envelope mode.
2
1 Open the rear unit.
2 Press the two envelope buttons (green) to change the
paper feed mode to envelope mode.
CAUTION: The fuser unit inside the printer is hot.
Do not touch it with your hands as it may result in
burn injury.
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Preparation before Use
When you load envelopes or cardstock in the multi purpose tray
Load envelope with the print side facing up.
Close the flap.
Landscape form
envelopes
Portrait form
envelopes
Cardstock
(Hagaki)
Return postcard
(Oufuku Hagaki)
NOTE: Use unfolded return postcard (Oufuku Hagaki).
3 Close the rear unit.
4 Follow the steps of Loading Paper in the Multi Purpose
Tray on page 2-39.
NOTE: When printing on plain paper, press the two
envelope buttons (green) to change the paper feed mode to
plain paper mode.
IMPORTANT: How to load envelopes (orientation and
facing) will differ depending on the type of envelope. Be sure
to load it in correctly, otherwise printing may be done in the
wrong direction or on the wrong face.
NOTE: When you load envelopes in the multi purpose tray,
select the envelope type by referring to Specifying Paper
Size and Media Type for the Multi Purpose Tray on page 2-
45.
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Preparation before Use
Login User Name:L b
********************
Login Password:
[ Login ]
Sys. Menu/Count.:a b
3
System
4
User/Job Account
*********************
5
Common Settings
Specifying Paper Size and Media
The default paper size setting for cassette, for multi purpose tray and for the optional paper feeder (cassettes 2 to 4)
is [Letter], and the default media type setting is [Plain].
To fix the type of paper to be used in cassettes, specify the paper size and media type setting. (Refer to Specifying
Paper Size and Media Type for the Cassettes on page 2-43.)
To fix the type of paper to be used in multi purpose tray, specify the paper size setting. (Refer to Specifying Paper
Size and Media Type for the Multi Purpose Tray on page 2-45.)
Specifying Paper Size and Media Type for the Cassettes
To fix the type of paper to be used in cassette or the optional paper feeder (cassettes 2 to 4), specify the paper size.
Also, you use a media type other than plain paper, specify the media type setting.
Selection Item Selectable Size/Type
Paper Size Select from the standard sizes. Selectable paper
sizes are as follows.
Inch size: Letter, Legal, Statement* and Oficio II
Metric size: A4, A5, A6*, B5, Folio, and 16K
2
Media Type Plain, Rough, Recycled, Preprinted, Bond, Color,
Prepunched, Letterhead, High Quality and
Custom 1~8**
* Statement and A6 can only be used in cassette 1.
** To change to a media type other than Plain, refer to Paper
Weight on page 8-16.
NOTE: If using the FS-3140MFP, the available media types for printing received faxes are as shown below.
Plain, Recycled, Bond, Color, High Quality and Rough
When the paper size dial on a cassette is set to OTHER, a paper size can be set for the cassette.
1 Press the System Menu/Counter key on the main unit
operation panel.
When you are performing user management and have
not logged in, a login screen will appear. Then, enter the
user ID and password to log in.
NOTE: Refer to Character Entry Method on Appendix-5 for
details on entering characters.
2 In the Sys. Menu/Count. menu, press the U or V key to
select [Common Settings].
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Preparation before Use
Common Settings:a b
*********************
2
Default Screen
3
Sound
[ Exit ]
1
Language
Orig./Paper Set.:a b
*********************
2
Def. Orig. Size
3
Custom PaperSize
[ Exit ]
1
Custom Orig.Size
Cassette 1 Set.:a
b
*********************
2
Cassette 1 Type
[ Exit ]
1
Cassette 1 Size
Cassette 1 Size:a
b
*********************
2
Legal
a
3
Statement
a
1
*Letter
a
3 Press the OK key. The Common Settings menu appears.
4 Press the U or V key to select [Orig./Paper Set.].
5 Press the OK key. The Orig./Paper Set. menu appears.
6 Press the U or V key to select from [Cassette 1 Set.] to
[Cassette 4 Set.].
NOTE: [Cassette 2], [Cassette 3] and [Cassette 4] are
shown when the optional cassettes are installed.
Follow the steps below when you select the main unit
cassette (Cassette 1). Operate in a similar fashion when
you select an optional cassette (Cassette 2 to 4).
7 Press the OK key. The Cassette 1 Set. menu appears.
8 Press the U or V key to select [Cassette 1 Size].
9 Press the OK key. Cassette 1 Size appears.
10
Press the U or V key to select the desired paper size
and then press the OK key.
Completed. is displayed and the screen returns to the
Cassette 1 Set. menu.
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Preparation before Use
Cassette 1 Set.:a
b
1
Cassette 1 Size
*********************
[ Exit ]
2
Cassette 1 Type
Cassette 1 Type:a b
*********************
2
Rough
3
Recycled
1
*Plain
11
Press the U or V key to select [Cassette 1 Type].
12
Press the OK key. Cassette 1 Type appears.
13
Press the U or V key to select the desired paper type
and then press the OK key.
Completed. is displayed and the screen returns to the
Cassette 1 Set. menu.
2
Specifying Paper Size and Media Type for the Multi Purpose Tray
To fix the type of paper to be used in the multi purpose tray, specify the paper size.When using other than a plain
paper, specify the media type.
Item Description
Paper
Size
Standard
Sizes
Size
Entry
Select from the standard sizes. Selectable paper sizes
are as follows.
Inch size: Letter, Legal, Statement, Executive, and Oficio
II
Metric size: A4, A5, A6, B5, B6, Folio, 16K, ISO B5,
Envelope #10 (Commercial #10), Envelope #9
(Commercial #9), Envelope #6 (Commercial #6 3/4),
Envelope Monarch, Envelope DL, Envelope C5, Hagaki,
Oufuku Hagaki, Youkei 4, Youkei 2 and Custom
Enter the size not included in the standard size.
Selectable paper sizes are as follows.
Inch size
X (Horizontal): 5.83~14.02" (in 0.01" increments),
Y (Vertical): 2.16~8.50" (in 0.01" increments)
Metric size
X (Horizontal): 148~356 mm (in 1mm increments),
Y (Vertical): 70~216 mm (in 1mm increments)
Media Type Selectable media types are as follows.
* To change to a media type other than Plain, refer to Paper Weight on page
Plain, Transparency, Rough, Vellum, Labels, Recycled,
Preprinted, Bond, Cardstock, Color, Prepunched,
Letterhead, Envelope, Thick, High Quality and Custom
1~8*
8-16.
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Preparation before Use
Login User Name:L b
********************
Login Password:
[ Login ]
Sys. Menu/Count.:a b
3
System
4
User/Job Account
*********************
5
Common Settings
Common Settings:a b
*********************
2
Default Screen
3
Sound
[ Exit ]
1
Language
Orig./Paper Set.:a b
*********************
2
Def. Orig. Size
3
Custom PaperSize
[ Exit ]
1
Custom Orig.Size
MP Tray Set.:
a
b
*********************
2
MP Tray Type
[ Exit ]
1
MP Tray Size
NOTE: If using the FS-3140MFP and the multi purpose tray is used to print a received FAX, the available media
types are as shown below.
Plain, Recycled, Bond, Color, High Quality and Rough
1 Press the System Menu/Counter key on the main unit
operation panel.
When you are performing user management and have
not logged in, a login screen will appear. Then, enter the
user ID and password to log in.
NOTE: Refer to Character Entry Method on Appendix-5 for
details on entering characters.
2 In the Sys. Menu/Count. menu, press the U or V key to
select [Common Settings].
3 Press the OK key. The Common Settings menu appears.
4 Press the U or V key to select [Orig./Paper Set.].
5 Press the OK key. The Orig./Paper Set. menu appears.
6 Press the U or V key to select [MP Tray Set.].
7 Press the OK key. The MP Tray Set. menu appears.
8 Press the U or V key to select [MP Tray Size].
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Preparation before Use
MP Tray Size:
a
b
*********************
2
Legal
a
3
Statement
a
1
*Letter
a
MP Tray Set.:
a
b
1
MP Tray Size
*********************
[ Exit ]
2
MP Tray Type
MP Tray Type:
a
b
*********************
2
Transparency
3
Rough
1
*Plain
9 Press the OK key. MP Tray Size appears.
10
Press the U or V key to select the desired paper size
and then press the OK key.
Completed. is displayed and the screen returns to the
MP Tray Set. menu.
11
Press the U or V key to select [MP Tray Type].
2
12
Press the OK key. MP Tray Type appears.
13
Press the U or V key to select the desired paper type
and then press the OK key.
Completed. is displayed and the screen returns to the
MP Tray Set. menu.
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Loading Originals
Follow the steps below to load originals for copying, sending or storing.
Placing Originals on the Platen
You may place books or magazines on the platen in addition to ordinary sheet originals.
1 Open the document processor.
NOTE: Before opening the document processor, be sure
that there are no originals left on the original table or on the
original eject table. Originals left on the original table or on
the original eject table may fall off when the document
processor is opened.
Keep the document processor open if the original is 40 mm
or thicker.
2 Place the original. Put the scanning side facedown and
align it flush against the original size indicator plates with
the back left corner as the reference point.
Preparation before Use
3 Close the document processor.
IMPORTANT: Do not push the original cover forcefully when
you close it. Excessive pressure may crack the platen glass.
Do not close the document processor when the original is
40 mm or thicker.
NOTE: Shadows may be produced around the edges and in
the middle of open-faced originals.
CAUTION: Do not leave the document processor open as
there is a danger of personal injury.
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Preparation before Use
Loading Originals in the Document Processor
The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are
scanned.
Originals Supported by the Document Processor
The document processor supports the following types of originals.
2
Weight 50 to 120 g/m
Size Maximum A4 to Minimum A5
Maximum Legal to Minimum Statement
Capacity Plain paper, Colored paper, Recycled paper,
High quality paper: 50 sheets
Thick paper (110 g/m
Thick paper (120 g/m
Art paper: 1 sheet
Originals Not Supported by the Document Processor
Do not use the document processor for the following types of originals.
• Soft originals such as vinyl sheets
• Transparencies such as OHP film
• Carbon paper
• Originals with very slippery surfaces
• Originals with adhesive tape or glue
• Wet originals
• Originals with correction fluid which is not dried
• Irregularly shaped (non-rectangular) originals
• Originals with cut-out sections
• Crumpled paper
• Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam).
• Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases before
loading. Failure to do so may cause the originals to jam).
2
(duplex: 50 to 110 g/m2)
2
): 36 sheets
2
): 33 sheets
How to Load Originals
IMPORTANT: Before loading originals, be sure that there are no originals left on the original eject table. Originals left
on the original eject table may cause the new originals to jam.
1 Adjust the original width guides to fit the originals.
2-49
Page 86
Preparation before Use
2 Place the originals. Put the side to be scanned (or the
first side of two-sided originals) face-up. Slide the
leading edge into the document processor as far as it will
go.
IMPORTANT: Confirm that the original width guides exactly
fit the originals. If there is a gap, readjust the original width
guides. The gap may cause the originals to jam.
Ensure that loaded originals do not exceed the level
indicator. Exceeding the maximum level may cause the
originals to jam (see the figure).
Originals with punched holes or perforated lines should
be placed in such a way that the holes or perforations will
be scanned last (not first).
2-50
Page 87
3 Basic Operation
This chapter explains the following operations.
• Login/Logout................................................................. 3-2
• One-Touch Keys and Program Keys ............................ 3-3
• Message Display .......................................................... 3-6
• Copying ........................................................................ 3-7
• Printing - Printing from Applications ........................... 3-16
• Sending ...................................................................... 3-18
• Confirm Destination Screen ...................................... 3-25
• Specifying Destination................................................ 3-26
• Canceling Jobs........................................................... 3-29
• Checking Remaining Toner and Paper....................... 3-30
3-1
Page 88
Basic Operation
Login User Name:L b
*******************
Login Password:
[ Login ]
Login/Logout
If user login administration is enabled, it is necessary to enter the login user name and password to use the machine.
NOTE: You will be unable to log in if you forget your login user name or login password. In this event, log in with
administrator privileges and change your login user name or login password.
Login
NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters.
1 If the screen shown appears during operations, enter the
login user name.
Logout
2 Press the V key. The input cursor moves to Login
Password.
3 Enter the login password.
Press the U key to move the input cursor to Login User
Name.
4 Check the login user name and password are correct,
and press [Login] (the Right Select key).
NOTE: The following administrator is registered in the
machine at the factory.
Login User Name: 4000
Login Password: 4000
To logout from the machine, press the Logout to return to the
login user name/password entry screen.
3-2
Page 89
One-Touch Keys and Program Keys
Address Entry:
B
b
*
ABC
[ Text ]
Address Entry
A
b
5y@###########.co.jp
*
ABC
[ Text ]
The one-touch keys and program keys on the operation panel are described below.
One-Touch Key
Basic Operation
Register destinations to one-touch keys, and you can enter the desired destination by pressing the applicable onetouch key. For registering a destination to a one-touch key, refer to Adding a Destination on One-touch Key on page
8-113.
Entering Destination with One-touch Key
1 In Address Entry, press the one-touch key where the
desired destination is registered.
Recalling from One-touch Keys 1 to 11
Press the one-touch key where the destination is
registered.
Recalling from One-touch Keys 12 to 22
Press the Shift Lock key to turn on the lamp next to the
keys, and then press the one-touch key where the
destination is registered.
2 The destination registered to the one-touch key is
recalled and automatically entered on the screen.
IMPORTANT: Any destination already entered is overwritten.
3
Program Keys
Settings of various functions frequently used for copying and sending can be collectively registered as a program.
Then, you can change the current settings of various functions to the registered settings by just pressing one of the
Program 1 to 4 keys.
NOTE:
back sides of ID card or other document that is smaller than Stetement or A5 size onto a single page. Although the
functions are deleted by overwriting
key.
Combine: 2 in 1
Continuous Scan: On
Original Size: Statement (Inch models)/A5 (Metric models)
Paper Selection: Cassette 1
Zoom Options: Auto Zoom
The following functions are already registerd in
Program 1
Program 1
key, you can register the same settings using the
key. This function allows you to copy the front and
Function Menu
3-3
Page 90
Basic Operation
Registered.
z
Program 1
Menu:
a
b
*********************
2
Delete
1
Overwrite
Overwrite.
Are you sure?
z
Program 1
[ Yes ] [ No ]
Delete.
Are you sure?
z
Program 1
[ Yes ] [ No ]
Registering Settings
Changing and Deleting Settings
ID Card Copy is printed on
functions are deleted by overwriting
the label supplied with the machine and write the function
name in it.
After making settings, press and hold the one of the Program
1 to 4 keys where you want to register the settings for 3
seconds. The current settings are registered to the selected
program key.
the
Program 1
key. When the
Program 1
key, seal
1 Press and hold the one of the Program 1 to 4 keys
where the settings you want to change/delete are
registered for 3 seconds. Menu appears.
2 To replace the registered settings with the current
settings, press the U or V key to select [Overwrite] and
then press the OK key. A confirmation screen appears.
Press [Yes] (the Left Select key) to change the settings.
To delete the registered settings, press the U or V key
to select [Delete] and then press the OK key. A
confirmation screen appears. Press [Yes] (the Left
Select key) to delete the registered settings.
Recalling Settings
Press the one of the Program 1 to 4 keys where the settings you want to recall are registered. The current settings
of various functions are replaced with the registered settings.
3-4
Page 91
ID Card Copy
Recalled.
z
Program 1
The procedure for using ID Card copying is explained below.
1 Press the Copy key when the Copy key/indicator is off.
Basic Operation
NOTE: If the Message Display is turned off, press the
Power key and wait for the machine to warm up.
2 Place the original on the platen.
Put the scanning side facedown in the center of
Statement or A5 size scanning area.
NOTE: For loading instructions, refer to Loading
Originals on page 2-48.
3 Press the Program 1.
The ID Card Copy function is recalled.
4 Press the Start key. Scanning begins.
5 Turn over the original on the platen and press the Start
key.
3
6 After scanning all originals, press [End Scan] (the Right
Select key) to start copying.
3-5
Page 92
Message Display
Ready to send.
Dest.: 1
p
:sally@###########
N
1-sided
[ Duplex ] [ ]
Ready to copy.
Copies: 1
A4
q
s
A4
a
100%
[ Zoom ] [ ]
1
3
4
5
2
6
7
Copier Screen Send Screen
1
8
9
4
5
The following examples explain the messages and icons used on the message display.
Basic Operation
Reference
number
Meaning
1 Indicates the current status of the machine. Also displays the title of the current
menu whenever the operation panel is being used.
2 Displays an icon that indicates the currently selected source of paper feed. The
meaning of each icon is as indicated below.
The standard paper cassette is currently selected. When this icon is
displayed as , there is no paper is the cassette.
The paper cassette for the optional paper feeder is currently selected.
When this icon is displayed as , or , there is no paper is the
cassette.
F The MP Tray is currently selected. When this icon is displayed as L there
is no paper is the MP Tray.
3 Displays the size of the original(s).
4 Displays the current setting when there is a corresponding menu that can be
selected using the left or right Select keys.
5 Displays the title of the corresponding menu that can be selected using the left
or right Select keys.
6 Displays the number of copies.
7 Displays the paper size to be copied.
8 Displays the number of destinations.
9 Displays the destination.
3-6
Page 93
Copying
Ready to copy.
Copies: 1
Letter
q sA Letter
a
100%
[ Zoom ] [ Paper ]
Paper source
Paper Selection:a b
*********************
2 A
A4a Plain
3 B
A5a Plain
1
* Auto
Follow the steps as below for basic copying.
Basic Operation
1 Press the Copy key when the Copy key/indicator is off.
NOTE: If the Message Display is turned off, press the
Power key and wait for the machine to warm up.
2 Place the originals on the platen or in the document
processor.
NOTE: For loading instructions, refer to Loading
Originals on page 2-48.
3 The paper source for copying is the location displayed on
the panel.
3
When you need to change the paper source, use the
Paper Selection menu. If [Auto] is selected, the most
suitable paper source is automatically selected.
For specifying the paper source, refer to Paper
Selection on page 4-3.
4 Use the numeric keys to enter the copy quantity. Specify
the desired number up to 999.
5 Press the Start key to start copying.
3-7
Page 94
6 Remove the finished copies from the top tray.
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
T
Density:
a
b
1
Auto
*********************
2
*Manual
Manual:
a
b
3 v
Lighter -1
*********************
5 y
Darker
+1
4 w
Normal
0
Adjusting Density
Use this procedure to adjust the density when copying.
Density Adjustment Option Description
Manual Adjust density using 7 levels.
Auto Optimum density is selected according
to the density of the original.
NOTE: You may choose Auto mode as the default setting (refer to Density on page 8-45).
The procedure for adjusting the density of copies is explained below.
1 Press the Function Menu key. Function Menu appears.
Basic Operation
2 Press the U or V key to select [Density].
3 Press the OK key. Density appears.
4 Press the U or V key to select [Auto] or [Manual].
5 Press the OK key.
When [Manual] is selected, Manual appears. Press the
U or V key to select your desired density and then press
the OK key.
Completed. is displayed and the screen returns to the
basic screen.
6 Press the Start key. Copying begins.
3-8
Page 95
Selecting Image Quality
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
T
Original Image:
a
b
*********************
2
Photo
3
Text
1
*Text+Photo
Select image quality suited to the type of original.
The table below shows the quality options.
Basic Operation
Image Quality Option Description
Text+Photo For originals with both text and
photographs.
Photo For photos taken with a camera.
Text For originals primarily consisting of text.
The procedure for selecting the quality of copies is explained below.
1 Press the Function Menu key. Function Menu appears.
2 Press the U or V key to select [Original Image].
3 Press the OK key. Original Image appears.
3
4 Press the U or V key to select the image quality suited
to the type of original.
5 Press the OK key. Completed. is displayed and the
screen returns to the basic screen.
6 Press the Start key. Copying begins.
3-9
Page 96
Basic Operation
Letter-R
129 %
Statement-R
141 %
A5
A4
64 %
70 %
25 %
400 %
Zoom Copying
Adjust the magnification to reduce or enlarge the original image. The following zoom options are available.
Auto Zoom
Automatically reduces or enlarges the original image suitably
to the selected paper size.
Zoom Entry
Manually reduces or enlarges the original image in 1%
increments between 25% and 400%.
Standard Zoom
Reduces or enlarges at preset magnifications.
The following magnifications are available.
Model Zoom Level (OriginalCopy)
Inch
Models
Standard 100%, 400% (Max.), 200%, 129% (Statement >> Letter),
78% (Legal >> Letter), 64% (Letter >> Statement), 50%,
25% (Min.)
Other 141% (A5 >> A4), 115% (B5 >> A4), 90% (Folio >> A4),
86% (A4 >> B5), 70% (A4 >> A5)
Metric
Models
Standard 100%, 400% (Max.), 200%, 141% (A5 >> A4),
115% (B5 >> A4), 86% (A4 >> B5), 70% (A4 >> A5),
50%, 25% (Min.)
Other 129% (Statement >> Letter), 90% (Folio >> A4),
78% (Legal >> Letter), 64% (Letter >> Statement)
Metric
Models
(Asia
Standard 100%, 400% (Max.), 200%, 141% (A5 >> A4),
115% (B5 >> A4), 90% (Folio >> A4), 86% (A4 >> B5),
70% (A4 >> A5), 50%, 25% (Min.)
Pacific)
Other 129% (Statement >> Letter), 78% (Legal >> Letter),
64% (Letter >> Statement)
3-10
Page 97
The procedure for using zoom copying is explained below.
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
T
Zoom:
a
b
*********************
2
Auto
3
Standard Zoom
1
*100%
Standard Zoom:
a
b
4
129% STMT >> LTR
*********************
6
78% LGL >> LTR
5
*100%
Zoom Entry:
D
b
(25 - 400)
*****200
%
1 Press the Function Menu key. Function Menu appears.
2 Press the U or V key to select [Zoom].
3 Press the OK key. Zoom appears.
4 Press the U or V key to select the desired
Basic Operation
3
magnification.
To copy in the same size as the original, select [100%].
To select automatic zoom, select [Auto].
To use fixed magnifications, select [Standard Zoom] and
press the OK key. Standard Zoom appears. Press the U
or V key to select the desired magnification. If you select
[Other] and press the OK key, you can select from
additional magnifications.
To enter a magnification, select [Zoom Entry] and press
the OK key. Zoom Entry appears. Use the numeric keys
to enter the any magnification.
5 Press the OK key. Completed. is displayed and the
screen returns to the basic screen.
6 Press the Start key. Copying begins.
3-11
Page 98
Basic Operation
Original Copy
5
4
3
2
1
5
3
4
1
2
ghi
def
abc
ghi
abc
def
ghi
abc
def
Original Copy
AB
2
1
1
2
Original Copy
Original Copy
5
3
4
1
2
5
3
4
1
2
Duplex Copying
Produce two-sided copies. The following duplex options are available.
You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The
following modes are available.
One-sided to Two-sided
Produces two-sided copies from one-sided originals. In case
of an odd number of originals, the back side of the last copy
will be blank.
The following binding options are available.
Two-sided to One-sided
Two-sided to Two-sided
A Binding Left/Right: Images on the second sides are not
rotated.
B Binding Top: Images on the second sides are rotated
180°. Copies can be bound on the top edge, facing the
same orientation when turning the pages.
Copies each side of a two-sided original onto two individual
sheets.
The following binding options are available.
• Binding Left/Right: Images on the second sides are not
rotated.
• Binding Top: Images on the second sides are rotated
180°.
Produces two-sided copies from two-sided originals.
NOTE: The paper sizes supported in Two-sided to Two-
sided are Legal, Letter, Oficio II, Executive, A4, B5, A5 and
Folio.
3-12
Page 99
The procedure for using two-sided/duplex copying is explained below.
Function Menu:
a
b
*********************
2
Collate
T
3
Duplex
T
[ Exit ]
1
Paper Selection
T
Duplex:
a
b
*********************
2
1-sided>>2-sided
3
2-sided>>1-sied
1
*1-sided>>1-sided
Finish. Binding:a b
*********************
2 p
Top
1 *o
Left/Right
Orig.Orientation:a b
1 c
Top Edge Top
*********************
2 *d
Top Edge left
Orig. Binding:
a
b
*********************
2 p
Top
1 *o
Left/Right
Orig.Orientation:a b
1 c
Top Edge Top
*********************
2 *d
Top Edge left
1 Press the Function Menu key. Function Menu appears.
2 Press the U or V key to select [Duplex].
3 Press the OK key. Duplex appears.
4 Press the U or V key to select the desired duplex
copying mode.
Basic Operation
3
If you select [1-sided>>2-sided], press [Detail] (the Right
Select key) and you can select the binding edge of the
finished copies and the original setting orientation.
After pressing the OK key, select the binding edge of the
finished copies and the original setting orientation.
If you select [2-sided>>1-sided], press [Detail] (the Right
Select key) and you can select the binding edge of the
original and the original setting orientation.
After pressing the OK key, select the binding edge of the
original and finished copies, and the original setting
orientation.
3-13
Page 100
Basic Operation
Orig. Binding:
a
b
*********************
2 p
Top
1 *o
Left/Right
Finish. Binding:a b
*********************
2 p
Top
1 *o
Left/Right
Orig.Orientation:a b
*********************
2 d
Top Edge left
1 *c
Top Edge Top
Scanning...
Job No.: 9999
Page(s):
1
[ Cancel ]
Set original
and press Start key.
Job No.: 9999
Page(s):
3
[ Cancel ] [End Scan]
If you select [2-sided>>2-sided], press [Detail] (the Right
Select key) and you can select the binding edge of the
original.
After pressing the OK key, select the binding edge of the
finished copies.
After pressing the OK key, select the original setting
orientation.
5 Press the OK key. Completed. is displayed and the
screen returns to the basic screen.
6 Press the Start key. Copying begins.
If the original is placed on the platen, replace it with the
next one before pressing the Start key.
If there is no next original, press [End Scan] (the Right
Select key). Copying begins.
3-14
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