Konica Minolta IP421EV211 User Manual

INSTRUCTION MANUAL

IP-421

Read this manual before printing.

Keep readily available for reference.

Thank you very much for purchasing the IP-421.
This INSTRUCTION MANUAL includes instructions for making prints, correct handling of the
machine, and precautions for safety. Please read this manual before printing.
In order to maintain a satisfactory printing performance, please keep this INSTRUCTION
MANUAL readily available for reference.

SOFTWARE LICENSE AGREEMENT

This package contains the following materials provided by Konica Corporation (Konica): software included as part of
the printing system, the digitally-encoded machine-readable outline data encoded in the special format and in the
encrypted form (“Font Programs”), other software which runs on a computer system for use in conjunction with the
Printing Software (“Host Software”), and related explanatory written materials (“Documentation”).

The term “Software” shall be used to describe Printing Software, Font Programs and/or Host Software and also
include any upgrades, modified versions, additions, and copies of the Software.

The Software is being licensed to you under the terms of this Agreement.

Konica grants to you a non-exclusive sublicense to use the Software and Documentation, provided that you agree
to the following:

1. You may use the Printing Software and accompanying Font Programs for imaging to the licensed output
device(s), solely for your own internal business purposes.

2. In addition to the license for Font Programs set forth in Section 1 (“Printing Software”) above, you may use
Roman Font Programs to reproduce weights, styles, and versions of letters, numerals, characters and
symbols (“Typefaces”) on the display or monitor for your own internal business purposes.

3. You may make one backup copy of the Host Software, provided your backup copy is not installed or used on
any computer. Notwithstanding the above restrictions, you may install the on any number of computers
solely for use with one or more printing systems running the Printing Software.

4. You may assign its rights under this Agreement to an assignee of all of Licensee’s right and interest to such
Software and Documentation (“Assignee”) provided you transfer to Assignee all copies of such Software and
Documentation Assignee agrees to be bound by all of the terms and conditions of this Agreement.

5. You agree not to modify, adapt or translate the Software and Documentation.

6. You agree that you will not attempt to alter, disassemble, decrypt, reverse engineer or decompile the Soft-

ware.

7. Title to and ownership of the Software and Documentation and any reproductions thereof shall remain with
Konica.

8. Trademarks shall be used in accordance with accepted trademark practice, including identification of the
trademark owner’s name. Trademarks can only be used to identify printed output produced by the Software.
Such use of any trademark does not give you any rights of ownership in that trademark.

9. You may not rent, lease, sublicense, lend or transfer versions or copies of the Software Licensee does not
use, or Software contained on any unused media, except as part of the permanent transfer of all Software
and Documentation as described above

10. In no event will Konica be liable to you for any consequential, incidental or special damages, including any
lost profits or lost saving, even if Konica has been advised of the possibility of such damages, or for any claim
by any third party. Some states or jurisdictions do not allow the exclusion or limitation of incidental, conse­quential or special damages, so the above limitations may not apply to you.

11. Notice to Government End Users: The Software is a “commercial item,” as that term is defined at 48 C.F.R.

2.101, consisting of “commercial computer software” and “commercial computer software documentation,” as
such terms are used in 48 C.F.R. 12.212. Consistent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202-1 through

227.7202-4, all U.S. Government End Users acquire the Software with only those rights set forth herein.

Macintosh® is a registered trademark of Apple Computer, Inc.
Windows® is a registered trademark of Microsoft Corporation.

Contents

Contents

■ Introduction ...................................................................................................... v

■ About Supplied Items .......................................................................................vi

■ About This Manual ......................................................................................... vii

■ System Requirements .................................................................................... viii

● Windows .........................................................................................................................viii

■ Conventions Used in this Manual .....................................................................ix

Chapter 1 Overview ...........................................................................................1-1

■ Contents of this Chapter ............................................................................... 1-2

■ Overview of the Print Controller .................................................................... 1-3

● Print Controller and Printer Engine ................................................................................ 1-3

● Print Controller Hardware Configuration ....................................................................... 1-5

● I/O Interface ................................................................................................................... 1-5

● Data Flow ...................................................................................................................... 1-6

● How to Use Memory ...................................................................................................... 1-7

● General View ................................................................................................................. 1-8

■ About the Printer Driver................................................................................. 1-9

● Compliant OS ................................................................................................................ 1-9

Chapter 2 Setup ................................................................................................2-1

■ Contents of this Chapter ............................................................................... 2-2

■ Installation of the Printer Driver ..................................................................... 2-3

● Before Installation .......................................................................................................... 2-3

● Installing to Windows 95/98/Me ..................................................................................... 2-3

● Installing to Windows NT4.0/2000 ................................................................................. 2-4

● Uninstalling the Printer Driver ........................................................................................ 2-6

■ Test Page ...................................................................................................... 2-6

■ Printing from Applications ............................................................................. 2-7

● Execution of Printing ..................................................................................................... 2-7

● Print Settings ................................................................................................................. 2-7

■ Contents of Settings ...................................................................................... 2-8

● Windows 95/98/Me ........................................................................................................ 2-8

● Windows NT4.0 ........................................................................................................... 2-10

● Windows 2000 .............................................................................................................2-12

Chapter 3 Printer Driver ..................................................................................3-1

■ Contents of this Chapter ............................................................................... 3-2

■ Working Environment .................................................................................... 3-3

● Compliant OS ................................................................................................................ 3-3

■ Property of Printer Driver .............................................................................. 3-3

■ Printer Driver Function List............................................................................ 3-7

■ Description of Printer Driver Functions ....................................................... 3-11

ii Print Controller INSTRUCTION MANUAL

Contents

Chapter 4 Control Panel Setup........................................................................4-1

■ Contents of this Chapter ............................................................................... 4-2

■ About the Control Panel ................................................................................ 4-3

● The Copier Control Panel .............................................................................................. 4-3

● How to Enter Settings on the LCD Panel ...................................................................... 4-4

● Printer Mode Basic Screen ............................................................................................ 4-4

● Printer Menu Screen ..................................................................................................... 4-5

● Editing Print Jobs .......................................................................................................... 4-6

● Procedures of the Printer Setting .................................................................................. 4-6

■ Configuration of Printer Setting Menu ........................................................... 4-7

■ Functions of the Printer Setting ..................................................................... 4-8

● Test Print Menu.............................................................................................................. 4-8

● Controller Set ................................................................................................................ 4-8

● Set Default ................................................................................................................... 4-10

● PCL Setup ................................................................................................................... 4-10

● Password Print ............................................................................................................ 4-11

● Format HD ...................................................................................................................4-12

■ Key Operator Settings ................................................................................. 4-13

● To enter Key Operator mode: ...................................................................................... 4-13

● Setting Items ............................................................................................................... 4-13

Chapter 5 Scanner ............................................................................................5-1

■ Brief Description of the Network Scanner ..................................................... 5-2

■ Pre-operations............................................................................................... 5-3

● Compliant OS for installing the Konica Network Scanner Driver: ..................................5-3

● To install the Konica Network Scanner Driver ................................................................ 5-3

■ Scanning from the copier .............................................................................. 5-4

● To scan documents........................................................................................................ 5-4

● Scanner setting screen .................................................................................................. 5-6

■ Scanner Application Functions...................................................................... 5-8

● Application Functions select screen .............................................................................. 5-8

■ Reading in Scanned Data ........................................................................... 5-11

● Konica Network Scanner Driver's Main Screen........................................................... 5-11

■ To import scanned data ............................................................................... 5-13

■ To delete scanned data ............................................................................... 5-15

■ Setting the Konica Network Scanner Driver ................................................ 5-16

● To access the Change Settings screen. ...................................................................... 5-16

● Setting Items ............................................................................................................... 5-16

Print Controller INSTRUCTION MANUAL iii

Contents

Chapter 6 Printer EKC ...................................................................................... 6-1

■ Overview of the Printer EKC ........................................................................ 6-2

● Setting of Printer EKC ................................................................................................... 6-2

● Printing with Printer EKC ............................................................................................... 6-2

● EKC Limit ...................................................................................................................... 6-3

Chapter 7 PC-FAX .............................................................................................7-1

■ Brief Description of PC-FAX ......................................................................... 7-2

● Data Flow at PC-FAX ...................................................................................................7-2

● PC-FAX Features ......................................................................................................... 7-3

■ Sending a Fax using PC-FAX ....................................................................... 7-5

● General Procedure for Sending a Fax ......................................................................... 7-5

● Fax Mode Setup........................................................................................................... 7-6

■ Phonebook ................................................................................................... 7-7

● General Procedure for Using a Phonebook ................................................................. 7-7

● Registering Personal Information and Groups ............................................................. 7-8

● Registering Sync Transmission Groups ....................................................................... 7-9

● Managing Phonebook ..................................................................................................7-9

Appendix A Trouble Shooting ........................................................ Appendix A-1

■ Basic Troubleshooting ...................................................................Appendix A-2

■ General Problems of Printing ........................................................Appendix A-2

● The Print Controller does not respond to the “Print” command. ................... Appendix A-2

● A message prompts you load to a

paper size not currently loaded. .................................................................. Appendix A-2

● You cannot print the test print ....................................................................... Appendix A-3

● The print setting of a job does not correspond to

the printing result . ...................................................................................... Appendix A-3

● [Duplex] is not selectable.............................................................................. Appendix A-3

■ Troubles Concerning the Scanner .................................................Appendix A-4

● Cannot connect to the scanner .................................................................... Appendix A-4

■ Hard Disk-related Troubles ............................................................Appendix A-4

● The hard disk does not work correctly .......................................................... Appendix A-4

■ Checking on Unsuccessful jobs ....................................................Appendix A-5

Appendix B Product Specifications...............................................Appendix B-1

■ Product Specifications...................................................................Appendix B-2

Appendix C Font List ......................................................................Appendix C-1

■ Internal Font List .......................................................................... Appendix C-2

INDEX ......................................................................................................... Index-1

iv Print Controller INSTRUCTION MANUAL

■ Introduction

The IP-421 is a print controller designed to be housed in the Konica 7020 Copier/Printer, and to work
as a network printer when a KN-303 network interface card is used. By using the Printer EKC feature,
you can manage the number of prints on the copier.

An optional hard disk, HD-103, is available for the IP-421 Print Controller. By installing this hard disk,
the copier can be used as a network scanner. You can save image data scanned by the copier to the
Print Controller’s hard disk and read the saved data into TWAIN-compliant applications ,such as
Adobe Photoshop LE.

Installation of a hard disk makes it possible to use a Password Print feature. This feature prohibits a
print job from being carried out unless a user ID and password are entered on the copier. This is
useful for protecting sensitive information.

The copier can also function as a network fax machine when used in conjunction with the FK-101 Fax
Kit (a faxing facility called PC-FAX).

The copier/printer, the optional network card and Fax kit include operating manuals (7020 series
INSTRUCTION MANUAL/KN-303 INSTRUCTION MANUAL (CD)/FK-101 INSTRUCTION MANUAL
respectively) .

Introduction

For the detailed operations of Windows95/98, refer to operating manuals of each operating system.
For operations of applications, refer to operating manuals included with each application.

Acknowledgement

Microsoft, MS and MS-DOS are registered trademarks of Microsoft Corporation in the United
States.

IBM is a registered trademark of International Business Machines, Inc. in the United States.

Windows™ is a trademark of Microsoft Corporation.

HP® and PCL® are registered trademarks of Hewlett-Packard Company.

®

Agfa Microtype font

Other company names and product names written in this manual are the registered trademarks
or trademarks of their respective companies.

is a registered trademark of Agfa Corporation.

Copyright

COPYRIGHT © 2001 Konica corporation. All rights reserved.

Patent Notice

The product includes an implementation of LZW licensed under U.S.Patent 4,558,302.

Built-in Fonts

The IP-421 Print Controller supports PCL5e Language (HP PCL clone) and includes 45 built-in
Agfa Microtype fonts. For a complete list, see “Appendix C Font List”.

● Part or all of this INSTRUCTION MANUAL shall not be used or copied without permission.

● Konica shall have no liability for any problems caused by using the 7020 series copier + IP-421

system and this manual.

● Information written in this INSTRUCTION MANUAL is subject to change without notice.

● Konica Corporation shall have the copyright of this printer driver.

Print Controller INSTRUCTION MANUAL v

Introduction

■ About Supplied Items

The following items are supplied with the IP-421 Print controller:

• User Software CD

• Printer Driver

• INSTRUCTION MANUAL (this manual)

• Release Note (The latest information and limits of the system and user software are

• Scanner driver

included.)

vi Print Controller INSTRUCTION MANUAL

■ About This Manual

This manual describes how to operate the Konica IP-421 print controller when the Konica 7020 series
copier is used as a printer by connecting it to a computer or your network.

The optional Network Interface Card (KN-303) and Hard Disk (HD-103) are required
for connecting to a network on which the Konica 7020 series can function as a network
printer/scanner.

Refer to the "7020 series INSTRUCTION MANUAL" and the "KN-303 INSTRUCTION
MANUAL" included with the printer engine (7020 series) and the optional network in­terface card (KN-303) respectively for their operations.

This manual is composed of the following seven chapters and Appendix:

Chapter 1: Overview

Chapter 1 describes the Print controller hardware and the overview of its functions, and briefly
explains how to connect the parallel ports of computers to the Print controller and the Printer
(7020 series).

Introduction

Chapter 2: Setup

Chapter 2 describes how to install the user software included on the user software CD on

®

Windows
cation of Windows
parallel port.

-compliant computers. Installing the user software enables printing from each appli-

®

-compliant computers to the Printer (7020 series) by way of a network/

Chapter 3: Printer Driver

Chapter 3 describes the corresponding environment and various functions of the Printer Driver

®

installed on Windows

-compliant computers.

Chapter 4: Control Panel Setup

Chapter 4 describes the layout of the control panel of the Printer (7020 series) and shows how
to operate and set functions on the control panel.

Chapter 5: Scanner

Chapter 5 describes how to scan a graphic at the Printer (7020 series) and transfer it to a

®

Windows

-compliant computer and then to the Printer (7020 series) by way of a network.

Chapter 6: Printer EKC

Chapter 6 describes how to set and use the Printer EKC.

Chapter 7: PC-FAX

Chapter 7 describes faxing a file directly from your PC by using a Fax kit.

Appendix

• Appendix A describes troubleshooting tips for the Print Controller.

• Appendix B describes product specifications.

• Appendix C lists the built-in printer fonts included with the Print Controller.

Print Controller INSTRUCTION MANUAL vii

Introduction

■ System Requirements

● Windows

The following are required to print from Windows®-compliant computers to the Print Controller.

• Computer with Windows95/98/Me operating system and its CPU is equivalent to or higher
than Intel 80486 or Pentium class.

• Operating system requires 32 MB RAM or more.

• CD-ROM drive (necessary to install the user software)

Parallel Port

The following are required to print to the Print controller by way of the parallel port.

• Windows-compliant computers

• IEEE 1284 parallel cable

One end of the cable must have an amphenol 36 pin male connector connected to the Print
controller.

viii Print Controller INSTRUCTION MANUAL

■ Conventions Used in this Manual

• Notation of each product

The following abbreviations are used in this manual:

(1) IP-421 Print Controller: print controller

(2) Konica 7020 series Printer/Copier: copier

(3) KN-303 Network Interface Card: network interface card

(4) HD-103 hard disk

(5) FK-101 fax kit

(6) A system that combines the above

(1) and (2) or (1),(2) and (3) products: printing system

• Notational conventions used in this manual when referring to specific features are written within
quotation marks e.g., “Chapter 1: Overview ” .

Introduction

• Notation of names shown on the screen are enclosed in brackets [ ].

(e.g. Click the [OK] button.)

• Notation of cautions

Important items to be heeded are indicated by caution symbols and memos.

Each mark used in this manual has the following meaning.

Precautions and limits at the time the operating hardware or software was written.

Hints, advice, confirming items, etc. at the time the operating hardware or software was
written.

Print Controller INSTRUCTION MANUAL ix

Chapter 1 Overview

■ Contents of this Chapter ......................................1-2

■ Overview of the Print Controller........................... 1-3

● Print Controller and Printer Engine ............................... 1-3

● Print Controller Hardware Configuration .......................1-5

● I/O Interface .................................................................. 1-5

● Data Flow...................................................................... 1-6

● How to Use Memory .....................................................1-7

● General View ................................................................ 1-8

■ About the Printer Driver ....................................... 1-9

● Compliant OS ...............................................................1-9

Print Controller INSTRUCTION MANUAL 1-1

Chapter 1 Overview

■ Contents of this Chapter

This chapter describes the layout of the Print controller. For a description of the layout of the Copier,
to which the Print controller is attached, refer to the INSTRUCTION MANUAL of the Copier.

1-2 Print Controller INSTRUCTION MANUAL

■ Overview of the Print Controller

● Print Controller and Printer Engine

The print controller enables the copier connected to a computer or network to print from appli­cations on Windows 95/98/Me or NT4.0/2000. To connect to a network, the optional network
interface card is required.

When the command for printing is executed from applications on Windows 95/98/Me or NT4.0/
2000, print data is sent to the print controller by way of a parallel cable (IEEE 1284) or a net­work. Then, the print controller rasterizes the print data to image data, which is sent to the
copier Printer Engine by way of the PCI bus.

The print controller can receive the command for printing from applications even while the
Printer Engine is printing the previous print jobs or receiving data.

The printing system can continuously print Letter/A4-size paper at a print speed of 20-35 ppm.
In addition, this system supports the duplex function and the finisher function which enables
using four paper trays, alternate printing and stapling.

Conceptual Connection

Chapter 1 Overview

Fax Kit

Copier

Print Controller

PSTN

When used as a networked printer

Network Interface Card
is required.

When used as a local printer

E-RDH (Electronic Recirculating Document Handler)

The E-RDH is a system which temporarily saves print data in the memory of the copier to
enable printing in accordance with the selected option. To print from the print controller, the E­RDH of the copier is used. The E-RDH memory of the copier is 32 MB (standard) and can be
extended to 288 MB maximum.

The E-RDH is used in the 1 bit mode. Data of approximately 180 pages of A4-size paper can be
saved in the 32 MB (standard) E-RDH memory.

Print Controller INSTRUCTION MANUAL 1-3

Chapter 1 Overview

Copy Mode, FAX Mode and Printer / Scanner Mode

Every mode of the copier operation panel can be used.

Even while the copier is printing or copying, the print controller can receive the next job, and
while the print controller is receiving a print job, you can copy or send faxes.

Network Scanner

By installing the optional network interface card and hard disk on the print controller, image
data scanned by the copier is stored to the print controller’s hard disk and read into TWAIN­compliant applications via a network. It can be also modified by this application.

Printer EKC

Printer EKC is a feature to manage the number of prints on the copier.

Provided the previously established password is entered,the Printer EKC feature counts print­outs and determines when a preset limit has been reached.The Printer EKC feature rejects
print requests from a client without a valid password.

PC-FAX

By outfitting the print controller with an optional network interface card, a hard disk and a fax kit,
you can send a fax via your printing system from the separate client PCs on the network in the
same way as for normal printing.

1-4 Print Controller INSTRUCTION MANUAL

● Print Controller Hardware Configuration

Basic Configuration

Configuration of the print controller is as follows:

Control board

CPU: Pentium MMX-166 MHz

Program memory: FLASH ROM (Compact Flash) 16 MB

System memory: 32 MB SD-RAM

Memory

The print controller is equipped with 32 MB memory as standard and can be expanded to 160
MB maximum.

● I/O Interface

Parallel

Centronics (IEEE1284)/ amphenol 36 pin male connector

Chapter 1 Overview

PCI Bus

Card Edge Type/20 MHz/32 bit

Ethernet (option)

100Base-TX and 10Base-T

The optional network interface card is used to connect to the Ethernet. The network interface
card is the internal print server card which supports multiple protocols on the Ethernet. This
card includes a CPU and a flash memory with an upgradable program.

The network interface card supports the following network protocol.

• IPX/SPX (NetWare, Peer to Peer)

• TCP/IP (LPD/LPR, Peer to Peer )

Refer to the corresponding INSTRUCTION MANUAL for connection to the network interface
card.

Print Controller INSTRUCTION MANUAL 1-5

Chapter 1 Overview

● Data Flow

Print Commands

Spooler

Interface

Print Controller

Computer

Application

Printer Driver

Parallel I / F(IEEE1284)

Parallel I / F PCI bus

Browser

HTML

Ethernet I/F

(TCP/IP,IPX/SPX)

Network Interface Card

(Option)

Input Buffer

Printer Engine

PDL command

Rasterized image data

Printer status

Hard disk

(Option)

PDL Processing(Rasterization)

Page memory

PCI bus

E-RDH memory

Engine(Print)

1-6 Print Controller INSTRUCTION MANUAL

Chapter 1 Overview

● How to Use Memory

Most print controller memory is used for rasterizing images and the functions of cache and overlay,
only a small part of memory is used for system operation. In addition, the copier’s E-RDH memory is
used for print processing.

The basic memory setting of the print controller is 32 MB, which allows 1 bit mode (600 dpi) printing
for all paper sizes. The print controller memory can be expanded to 160 MB maximum. In addition, the
copier E-RDH can be expanded to 288 MB maximum.

The more memory included in the print controller, the more pages that can be rasterized while waiting
for printing of the previous job. When letter-size paper is used, approximately 4,345 KB memory is
required to print 1 bit data in 600dpi.

If you have a very complex page in a print job or if you frequently need to print out data on A3 or larger
size paper, memory errors may occasionally occur depending on the print controller’s memory size
available for rasterization (bitmap extracting process). In this case, it is recommended that you extend
the print controller’s memory.

When printing out data using Duplex print, Staple print or other advanced features, you need data of
the whole job rasterized by the print controller and stored in E-RDH memory. Therefore, when printing
a document with a very large number of pages, the data may be not print out according to the printing
features specified . To solve this problem, it is recommended that you expand the print engine’s
(copier’s) memory (E-RDH memory).

Memory Upgrading

To obtain optimum printer performance, memory expansion is recommended.

Contact your service representative for details.

Print Controller INSTRUCTION MANUAL 1-7

Chapter 1 Overview

● General View

The print controller is mounted onto the copier. The following shows the general view from the front.

Print Controller

Network Interface Card
(Option)

Parallel Port

Copier

The print controller is attatched to the rear
side of the copier.

1-8 Print Controller INSTRUCTION MANUAL

■ About the Printer Driver

● Compliant OS

The printer driver can be used on the following OS.

Windows 95

Windows 98

Windows Me

Windows NT4.0

Windows 2000

Refer to “Chapter 2 Setup” (page 2-1) to learn how to install the printer driver.

Refer to “Chapter 3 Printer Driver” (page 3-1) for detailed functions of the printer driver.

Chapter 1 Overview

Print Controller INSTRUCTION MANUAL 1-9

Chapter 2 Setup

■ Contents of this Chapter ......................................2-2

■

Installation of the Printer Driver .....................................

● Before Installation ......................................................... 2-3

● Installing to Windows95/98/Me ..................................... 2-3

● Installing to NT4.0/2000 ................................................2-4

● Uninstalling the Printer Driver ....................................... 2-6

■ Test Page .............................................................2-6

■ Printing from Applications ....................................2-7

● Execution of Printing .....................................................2-7

● Print Settings ................................................................2-7

■ Contents of Settings ............................................2-8

2-3

● Windows 95/98/Me ....................................................... 2-8

● Windows NT4.0...........................................................2-10

● Windows 2000 ............................................................ 2-12

Print Controller INSTRUCTION MANUAL 2-1

Chapter 2 Setup

■ Contents of this Chapter

To use the printing system, connect the printing system to computers by way of the parallel port or
Ethernet port and install the printer driver in the computers. This chapter describes the installation of
the printer driver and explains how to print from applications.

Refer to “Parallel Port” (page viii) for detailed information on connecting to the parallel port.

Refer to “Chapter 3 Printer Driver” (3-1 page) for functions of the printer driver.

When the optional network interface card is added to the print controller, you must specify an appro­priate network port, not an LPT1 (parallel port), to send output from the printer driver. For network
ports, consult the network administrator.

2-2 Print Controller INSTRUCTION MANUAL

■ Installation of the Printer Driver

● Before Installation

Models and Computer Environment

The print controller for the copier can be used with Windows - based computers.

The print controller includes the printer driver for Windows95/98/Me and WindowsNT4.0/2000..

The printer driver can be installed on any computer model installed with Windows95/98/Me or
Windows NT4.0/2000.

When installing the printer driver, a screen may appear that asks the user to select
whether the printer driver file (file to be copied) or a new file that exists in the computer
is to be used. If this screen appears, select use of a new file that already exists in the
computer. If a new file is not used, the OS may not start up properly the next time the
OS is started up.

Chapter 2 Setup

● Installing to Windows95/98/Me

Perform the following steps to install the Printer Driver to Windows 95/98/Me.

Please keep the “User Software CD” on hand since it is required to install the printer driver.

When an old version printer driver is installed, make sure to uninstall the driver before
installing the new printer driver.

Refer to [Uninstalling the Printer Driver] for instructions on uninstalling the printer driver.

1. Turn on the computer and start Windows.

When Windows applications are active, quit all of them.

2. Click the [Start] button of the task bar. Then, select [Settings] of the Start menu to
click [Printers] from the sub-menu.

The [Printers] window will open.

Opening from [My Computer]

You can open the [Printers] window by double-clicking the [Printers] folder after double
clicking the [My Computer] icon of the desktop.

Print Controller INSTRUCTION MANUAL 2-3

Chapter 2 Setup

3. Double-click the [Add Printer] icon of the [Printers] window.

The [Add Printer Wizard] to install the printer driver will appear.

Then, follow the [Add Printer Wizard] to install the printer driver.

The PCL printer driver for Windows 95/98/Me is stored in the [Win9x] folder of the
[Printer] folder on the [User Software CD] (CD-ROM).

● Installing to WindowsNT4.0/2000

The installation of the printer driver in Windows 2000 or Windows NT4.0 should be performed by a
qualified system administrator or printer administrator.

The process of installing the printer driver necessitates the User Software CD. Get it ready in ad­vance.

About Printer Administration under Windows 2000 or Windows NT4.0

Since Windows 2000 and Windows NT4.0 are operating systems intended for network opera­tions, they offer more security options than in other Windows versions.

There are limitations to what you can operate or set up with their internal printers depending on
the selected security level (access authorization).

The table below provides an overview of the printer access authorizations and operational
limits.

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After installing the printer driver, set up an appropriate access authorization for the person
assigned to operate the printer.

For guidance in setting up the printer access authorization, refer to “System Guide” for Win­dows 2000 and Windows NT4.0.

2-4 Print Controller INSTRUCTION MANUAL

Chapter 2 Setup

Installation Using [Add Printer]

In this method, only the printer driver is installed.

1. Turn on the computer and start Windows NT 4.0 or Windows 2000.

Exit from all active Windows applications, if required.

2. Log on as an administrator (or a user entitled to install the Power User, etc.).

3. Click the [Start] button of the task bar. Then, select [Settings] of the [Start] menu and
click [Printers] from the sub-menu.

The [Printers] window will open.

Opening from [My Computer]

Using Windows NT4.0

To open the [Printers] window, double-click the [Printers] folder after double clicking the
[My Computer] icon on the desktop.

Using Windows 2000

To open the [Printers] window, double-click the [Printers] folder after double clicking the
[Control Panel] folder in [My Computer] icon on the desktop.

4. Double-click the [Add Printer] icon of the [Printers] window.

The [Add Printer Wizard] to install the printer driver will appear.

Then, follow [Add Printer Wizard] to install the printer driver.

PCL printer driver for Windows NT4.0/2000 is stored in the [WinNT&2000] folder of the
[Printer] folder on the [User Software CD] (CD-ROM).

Print Controller INSTRUCTION MANUAL 2-5

Chapter 2 Setup

● Uninstalling the Printer Driver

1. Quit all active Windows applications.

2.Click the [Start] button of the task bar. Then, select [Settings] of the Start menu and
click [Printers] from the sub-menu.

The [Printers] window will open.

3. Right-click the [Konica IP-421 PCL] icon.

4. Select [Delete].

5. Click the [Yes] button.

The printer driver will be uninstalled.

■ Test Page

You can check whether the printer driver functions properly by performing a test page after the printer
driver has been installed.

1. Click the [Start] button of the task bar. Then, select [Settings] of the Start menu and
click [Printers] in the sub menu.

The [Printers] window will open.

Opening from [My Computer]

Using Windows NT4.0/95/98

To open the [Printers] window, double-click the [Printers] folder after double clicking the
[My Computer] icon on the desktop.

Using Windows 2000

To open the [Printers] window, double-click the [Printers] folder after double clicking the
[Control Panel] folder in [My Computer] icon on the desktop.

2. Right-click [Konica IP-421 PCL] and click [Properties].

[Konica IP-421 PCL Properties] will appear.

3. Select [General] of [Konica IP-421 PCL Properties] and click the [Print Test Page]
button.

A test print will start and a screen to confirm print end will appear.

4. Click the [Yes] button.

A test print will end.

2-6 Print Controller INSTRUCTION MANUAL

■ Printing from Applications

The method of printing depends upon your OS or applications. Printing with a Windows application is
explained below.

Please perform printing with an application using the "PCL printer driver" in the following way.

● Execution of Printing

1. Click the [File] menu of each application and click [Print].

2. Check that [Konica IP-421 PCL] is shown on [Printer Name] and click [OK].

When [Konica IP-421 PCL] is not shown, select it from the list box.

Setting the [Print] dialog box

Refer to the user's manual of each application.

Print settings of the printer driver

Refer to “Chapter 3 Printer Driver” for print settings of the printer driver.

Chapter 2 Setup

● Print Settings

Perform various settings at the time of printing on the printer driver setup screen.

Displaying the Setup Screen

1. Click the [File] menu of each application and click [Print].

2. Check that [Konica IP-421 PCL] is shown on [Printer Name] and click [Properties].

When [Konica IP-421 PCL] is not shown, select it from the list box.

[Konica IP-421 PCL on (Port Name) : Properties] will appear.

Print Controller INSTRUCTION MANUAL 2-7

Chapter 2 Setup

■ Contents of Settings

The displayed screen depends on your OS.

instructions regarding

For
Driver Function List” .

how to set the printer driver’s individual items, refer to “Chapter 3, Printer

Certain tabs may not be displayed depending on settings.

● Windows 95/98/Me

Click [Start]-[Settings]-[Printers] so that the [Printers] window appears. Right-click on the Printer icon
in the resulting window. A menu will appear; you can click on [Properties] to access the Properties
window which looks like this:

[Details] tab

[Graphics] tab

Print to the following Port / Print using the following

driver / Add Port / Delete Port / New Driver / Capture

Printer Port / End Capture / Timeout settings / Spool

Settings / Port Settings

[Paper] tab

Copies / Collate / Orientation / Offset / Staple /

Combination / Front Cover / Back Cover / Cover Tray

/ Paper Size / Media Type / Paper Source / Duplex /

Output Tray

Solid Black and White / Patterned Grays / Diffused

Grays / Brightness / Contrast / Negative

[Setup] tab

Available options / Installed options / Installed memory

2-8 Print Controller INSTRUCTION MANUAL

Chapter 2 Setup

[Overlay] tab

Symbol / Shade / Size / Position

[FAX] tab

[Watermarks] tab

Watermark / Font / Position

[About] tab

Mode Selection / Fax Mode Setup / Enter Recipient /

Phonebook / Recipients

Print Controller INSTRUCTION MANUAL 2-9

Chapter 2 Setup

● Windows NT4.0

Click [Start]-[Settings]-[Printers] so that the [Printers] window appears. Right-click on the Printer icon
in the resulting window. A menu will appear, in which you can click on [Properties] or [Document
Defaults] to get access to the Properties window which looks like this:

[Sharing] tab

Not Shared / Shared / Share Name / Alternate Driv-

ers

[Security] tab

[Paper] tab

Copies / Collate / Orientation / Offset / Staple /

Combination / Front Cover / Back Cover / Cover Tray

/ Paper Size / Media Type / Paper Source / Duplex /

Output Tray

[Graphics] tab

Permissions / Auditing / Ownership

2-10 Print Controller INSTRUCTION MANUAL

Solid Black and White

Grays / Negative

/ Patterned Grays / Diffused

Chapter 2 Setup

[Options] tab

Outline soft fonts / Bitmap soft fonts / Rasters

[FAX] tab

[Setup] tab

Available options / Installed options / Installed memory

[About] tab

Mode Selection / Fax Mode Setup / Enter Recipient /

Phonebook / Recipients

Print Controller INSTRUCTION MANUAL 2-11

Chapter 2 Setup

● Windows 2000

Click [Start]-[Settings]-[Printers] so that the [Printers] window appears. Right-click on the Printer icon
in the resulting window. A menu will appear, in which you can click on [Properties] or [Printing Prefer­ences] to get access to the Properties window which looks like this:

[Sharing] tab

Not shared / Shared as / Drivers for different versions

of Windows / Additional Drivers

[Security] tab

[Paper] tab

Copies / Collate / Orientation / Offset / Staple /

Combination / Front Cover / Back Cover / Cover Tray

/ Paper Size / Media Type / Paper Source / Duplex /

Output Tray

[Graphics] tab

Name / Permissions / Advanced

2-12 Print Controller INSTRUCTION MANUAL

Solid Black and White / Patterned Grays / Diffused

Grays / Negative

Chapter 2 Setup

[Setup] tab

Available options / Installed options / Installed memory

[Options] tab

[FAX] tab

Mode Selection / Fax Mode Setup / Enter Recipient /

Phonebook / Recipients

[About] tab

Automatic / Bitmap soft fonts / Rasters

Print Controller INSTRUCTION MANUAL 2-13

Chapter 3 Printer Driver

■ Contents of this Chapter .....................................3-2

■ Working Environment ......................................... 3-3

● Compliant OS ...............................................................3-3

■ Property of Printer Driver....................................3-3

■ Printer Driver Function List ................................. 3-7

■ Description of Printer Driver Functions .............3-11

Print Controller INSTRUCTION MANUAL 3-1

Chapter 3 Printer Driver

■ Contents of this Chapter

This chapter fully describes the functions of the Printer Driver installed in computers connected to the
printing system. The Printer Driver functions are presented in two parts, listed first, then described
individually.

Refer to “Chapter 2 Setup” (page 2-1) for installation of the printer driver.

3-2 Print Controller INSTRUCTION MANUAL

■ Working Environment

● Compliant OS

The Printer Driver can be used on the following OS.

Windows 95/98/Me

Windows NT4.0/2000

Refer to “Chapter 2 Setup” (page 2-1) for installation of the Printer Driver.

■ Property of Printer Driver

You have two ways of changing the settings of the printer driver.

One way is by selecting [Control Panel]-[Printers]-[Properties] of [Konica IP-421 PCL](or [Document
Defaults]-[Printing Preferences]). The other is by making settings within applications for each printing
session.

The settings made in the first way are effective on all printouts, whatever the application.

The settings made in the second way are effective only when the application for which they have been
made is running. When launching the application again, the settings made by going through [Control
Panel]-[Printers] are applied.

Chapter 3 Printer Driver

The display windows shown in this manual are those available with Windows95/98. They vary according
to the OS in use. Also among the tabs, there are some that are not displayed depending on settings.

You can make the settings of the printer from applications with the exception of the settings on [Gen­eral], [Details], [Color management] and [Sharing] tabs in the [Konica IP-421 PCL] properties. For
guidance in setting the printer from applications, refer to “Chapter 2 Setup”(page 2-1).

For guidance in setting the printer from the copier control panel, refer to “Chapter 4 Control Panel
Setup” (page 4-1).

Print Controller INSTRUCTION MANUAL 3-3

Chapter 3 Printer Driver

Windows95/98/Me

1. Click [Start]-[Settings]-[Printers], right-click the [KONICA IP-421 PCL] icon, and then
click [Properties].

The following tabs will appear:

[General], [Details], [Color Management], [Sharing], [Paper], [Graphics], [Options], [Watermarks],

[Overlay], [FAX], [Setup] and [About].

[OK]

When the [OK] button is clicked, all tab settings are saved and the properties screen is closed.

[Cancel]

When the [Cancel] button is clicked, all tab settings are canceled and the properties screen is
closed.

[Apply]

When the [Apply] button is clicked, the present tab settings are saved. This button is used when
settings continue to be performed by using other tabs, and the present tab settings are registered
before using other tabs.

[Help]

When the [Help] button is clicked, Help for each tab will appear.

3-4 Print Controller INSTRUCTION MANUAL

Chapter 3 Printer Driver

Windows NT4.0/2000

1. Click [Start]-[Settings]-[Printers], right-click the [KONICA IP-421 PCL] icon, and then
click [Properties].

The following tabs will appear, then settings of the printer ports and options should be made:

[General], [Ports], [Scheduling], [Sharing], [Security], [Paper], [Graphics], [Options], [FAX], [Setup],

and [About].

2. Click [Start]-[Settings]-[Printers], right-click the [KONICA IP-421 PCL] icon, and then
click [Document Defaults] or [Printing Preferences].

The following tabs will appear:

[Paper], [Graphics], [Options], and [About].

[OK]

When the [OK] button is clicked, all tab settings are saved and the properties screen is closed.

[Cancel]

When the [Cancel] button is clicked, all tab settings are canceled and the properties screen is
closed.

[Apply]

When the [Apply] button is clicked, the present tab settings are saved. This button is used when
settings continue to be performed by using other tabs, and the present tab settings are regis­tered before using other tabs.

[Help]

When the [Help] button is clicked, Help for each tab will appear.

Print Controller INSTRUCTION MANUAL 3-5

Chapter 3 Printer Driver

Setting details of each tab

[General] tab

Enables a print test of a printer.

[Details] tab

Performs settings related to ports, drivers, timeout and spooling.

[Sharing] tab

Performs share settings of a printer.

[Paper] tab

Performs settings related to Copies, Collate, Orientation, Paper Size, Paper Source, Duplex
and Output Tray.

[Graphics] tab

Performs settings related to Halftoning, Brightness, Contrast and Negative.

[Options] tab

Performs settings related to Layout and True Type options.

[Watermarks] tab

For watermark settings.

[Overlay] tab

Performs settings related to Symbol, Shade, Size, and Position.

[Setup] tab

Performs settings related to optional accessories and installed memory.

[About] tab

This tab is used to show version information of the Printer Driver.

3-6 Print Controller INSTRUCTION MANUAL

■ Printer Driver Function List

The following list summarizes functions (Setting items) which can be set by using the Printer Driver of
the printing system.

Refer to “Description of Printer Driver Functions” (page 3-11) for setting items of each function.

In addition, refer to “Chapter 2 Setup” (page 2-1) to learn how to perform printer settings from applica­tions, and “Chapter 4 Control Panel Setup” (page 4-1) to learn how to perform printer settings from the
LCD panel.

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3-8 Print Controller INSTRUCTION MANUAL

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Print Controller INSTRUCTION MANUAL 3-9

Chapter 3 Printer Driver

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3-10 Print Controller INSTRUCTION MANUAL

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■ Description of Printer Driver Functions

Functions (setting items) which can be set with the Printer Driver are summarized in the tab order.
These settings can be set by using [Start]-[Settings]-[Printers]- [Konica IP-421 PCL] property. The
tabs in this section are those in the [Konica IP-421 PCL] property.

[General] tab

Comment

You can input a comment in this column.

Separator page

This function is used to specify the separator page.

[Details] tab

Print to the following port

Select the printing port of the print controller from the list shown by clicking the [▼] button
beside [Details] tab-[Print to the following port] box. Select a printing port from [FILE], [LPT1]
and so on.

Chapter 3 Printer Driver

Print using the following driver

Select the driver used for printing from the list shown by clicking the [▼] button beside [Details]
tab-[Print using the following driver] box. When a driver is changed, settings of presently shown
properties are saved and the properties of the newly selected driver will appear.

Add Port

When the port you would like to connect to is not shown on the list shown by clicking the [▼]
button beside the [Details] tab-[Print to the following port], click [Details] tab-[Add Port] button to
add the port.

When the [Add Port] button is clicked, the [Add Port] dialog is shown.

The following settings are performed on the [Add Port] dialog;

When [Network] is selected to set a path to a network printer, you can add a network
printer to a port.

When [Others] is selected to select the type of a port to be added, you can add the port
selected from a list.

Delete Port

When a port is specified on the [Delete Port] dialog shown by clicking [Details] tab-[Delete Port]
button, and the [OK] button is clicked, you can delete the specified port.

Print Controller INSTRUCTION MANUAL 3-11

Chapter 3 Printer Driver

New Driver

Click the [Details] tab, then click the [▼] button next to the field [Print using the following driver]
to display the list of available print drivers. To use a print driver not listed, click the [New Driver]
button. When a driver is changed, the settings of presently shown properties are saved and the
properties of a newly selected driver is shown.

Capture Printer Port

When the device name and path are specified on the [Capture Printer Port] dialog shown by
clicking [Details] tab-[Capture Printer Port] button, a network printer can be allocated as a
virtual printer port.

In addition, when [Reconnect at Logon] of the [Capture Printer Port] dialog is selected, a virtual
printer port is automatically reconnected at log-on.

End Capture

When the virtual printer port is specified on the [End Capture] dialog shown by clicking [Details]
tab-[End Capture] button, you can delete a network printer allocated as a virtual printer port.

Timeout settings

By using [Details] tab-[Timeout Settings], the timeout value is set.

Not selected

The [Not Selected] box indicates the number it will take in seconds for a printer to become
available for printing, from the time the computer starts outputting print data. If the waiting time
exceeds the value set, a printer error is shown and the job is automatically cancelled.

Transmission retry

The [Transmission retry] box is used to set the amount of time in seconds until a printer is to
become available for printing and allow a computer that failed to output once to output the print
data again. If the waiting time exceeds the set value, a printer error is shown and the job is
automatically cancelled.

Spool settings

Set the method of spooling (temporary saving) the print data when it is sent to the printer on the
[Spool Settings] dialog shown by clicking [Details] tab-[Spool Settings] button.

Spool print job so program finishes printing faster

When [Spool print jobs so program finishes printing faster] is selected, Spool is set to on.

You may select either [Start printing after last page is spooled] or [Start printing after first page
is spooled] as a method of spooling.

When [Start printing after last page is spooled] is selected, it is possible to edit other
documents and start up other applications while printing, since print data is sent to a
printer after the printing process of applications has been completed.

When [Start printing after first page is spooled] is selected, print data is spooled page by
page and sent to a printer. Although this takes more time for an application to be released
from the printing process, this method is suitable in the event that free space for spooling
in your hard disk is small.

3-12 Print Controller INSTRUCTION MANUAL

Spool data format

Select [Spool data format] either from EMF or RAW.

Print directly to the printer

When [Print directly to the printer] is selected, a print job is sent directly to the printer without
spooling it.

Port Settings

Click [Detail] tab-[Port Settings] button to perform settings of the port selected on the [Print to
the following port] box.

When the “LPT” is selected, the [Configure LPT Port] dialog is shown by clicking the [Port
Settings] button. The following settings are performed on the [Configure LPT Port] dialog.

When [Spool MS-DOS Print Job] is selected, a MS-DOS print job is spooled.

When [Check port state before printing] is selected, the port status is checked before
printing.

[Sharing] tab

Chapter 3 Printer Driver

Shared As

By using the [Sharing] tab, you can share a printer. Refer to your Windows manual for printer
sharing.

[Paper] tab

Copies

Click the [▲] or [▼] button or directly enter the number of copies from the keyboard.

Default is 1.

Collate

This function is used to specify how to output multiple pages.

Default is ON. It is recommended that you select [Collate] ON on the [Paper] tab rather than
select it for each application.

collate on collate off

Print Controller INSTRUCTION MANUAL 3-13

Chapter 3 Printer Driver

Orientation

This function is used to specify orientation.

Default is Portrait.

Paper size

Select the paper size from the list shown by clicking the [▼] button.

Default is [A4].

The paper size you can select is as follows:

Paper Sizes to Be Selected
A3
A4
A5
B4
B5
B6
F4
8K
16K
11" x 17"

8.5" x 14"

8.5" x 11"

5.5" x 8.5"

Refer to your Copier Instruction Manual for paper sizes that can be used in each tray.

Media Type

Select the paper type from the list shown by clicking the [▼] button.

Default is [Plain paper].

The settings you can select are as follows:

[Plain paper], [OHP(Transparency)], [OHP-Interleave(Blank)], [OHP-Interleave(Print)]

Paper Source

Select the paper source from the list shown by clicking the [▼] button.

Default is [Auto Select].

When [Auto Select] is selected, a paper tray with paper which a user specified from an applica­tion by using [Konica IP-421 PCL on (Port name) : Properties] is automatically selected.

3-14 Print Controller INSTRUCTION MANUAL

Duplex

Select the Duplex setting from the list shown by clicking the [▼] button.

Default is [None].

The settings you can select is as follows:

[None], [Flip on long edge], [Flip on short edge]

[Flip on long edge]

Prints paper so that heads of

both sides become upward

[Flip on short edge]

Prints paper so that the head
of the front becomes the foot
of the back.

Chapter 3 Printer Driver

Output Tray

Select an output tray from the list shown by clicking the [▼] button. When the Finisher or Inner
Tray option is not selected in [Setup] tab, or when the Finisher or Inner Tray is not installed, any
setting other than [Default] and Tray 1 is ineffective.

Features

Offset

[ON] offsets each copied set upon exit.

How to offset papers differs depending on wether the Finisher is installed or not.

Example)

Three sets
Two sets
One set

None

Without FS-107

• When the FS-107 is not installed, every set of copies is output in a direction at right angles
to the previous set of copies.

• When the FS-107 is installed, every set of copies is offset upon exit.

Three sets

Two sets

One setOne set

Two sets

Three sets

With FS-107

When the FS-107 is not installed, make sure to set the papers same as printing paper
size to both portrait tray and landscape tray.

(Example: A4- and A4R-size papers or B5- and B5R-size papers)

Print Controller INSTRUCTION MANUAL 3-15

Chapter 3 Printer Driver

To select offset click [Features - Offset] from the list shown by using the [▼] button.

Default is [Off].

Staple

To select the Staple position click [Features - Staple] from the list shown by using the [▼]
button.

The settings you can select are as follows:

[None], [Single-Left], [Double Top], [Double Left].

Default is [None].

However, staple setting cannot be made in the following cases:

• [Finisher] is not selected.

• OHP (Transparency), OHP-Interleave (Blank) or OHP-Interleave (Print) are selected

as the Media Type.

• Such a combination of settings as follows is made:
(Example: Double Left for A3-size paper (portrait)

For details on how to position the Staple, refer to the Instruction Manual of the copier.

Stapling is performed as shown for the following orientations:
2-point stapling not available with papers of B5 size and under.

Single Left (portrait) Double Top (portrait) Double Left (portrait)

Single Left (Landscape) Double Top (Landscape) Double Left (Landscape)

Unavailable with B5-size paper

3-16 Print Controller INSTRUCTION MANUAL

Chapter 3 Printer Driver

Combination

To select Combination click [Features - Combination] from the list shown by using the [▼]
button.

The settings you can select are as follows:

[None], [Booklet]

Default is [None].

Booklet

Front Cover

To select Front Cover click [Features - Front Cover] from the list shown by using the [▼] button.

The settings you can select are as follows:

[None], [Printed], [Blank]

• When [Blank] is selected, nothing is printed on the Front Cover.

• When [Printed] is selected, the first page is printed on the front cover.

[None] [Printed] [Blank]

Default is [None].

The tray for covers is selected by using [Features - Cover Tray].

The front cover settings cannot be made in the following cases:

• [Booklet] is set up.

• Options other than [Plain paper] are selected as Media Type.

• The Sort setting is set to OFF.

Print Controller INSTRUCTION MANUAL 3-17

Chapter 3 Printer Driver

Back Cover

To select Back Cover click [Features - Back Cover] from the list shown by using the [▼] button.

The settings you can select are as follows:

[None], [Printed], [Blank]

• When [Blank] is selected, nothing is printed on the Back Cover.

• When [Printed] is selected, the last page is printed on the back cover.

[None] [Printed] [Blank]

Default is [None].

The tray for covers is selected by using [Features - Cover Tray].

Cover Tray

To select Cover Tray click [Features - Cover Tray] from the list shown by using the [▼] button.

The settings you can select are as follows:

[Bypass tray], [Tray 1], [Tray 2], [Tray 3], [Tray 4]

Default is [Bypass tray].

3-18 Print Controller INSTRUCTION MANUAL

Password Print

When [Password Print] is checked, you can use the password print function to print confidential
documentation.

With this method, both settings on computer and the operation from the LCD touch panel are
used. Default is [Off].

Refer to “Chapter 4 Password Print ” (page 4-11) for password print procedures.

Data saved to the copier for Password Print is automatically deleted 24 hours later if
not output during this interval.

Settings

Open the [Password Print Settings] dialog for password setting.

Enter your user ID in the [User ID] text box. You can select any 5-digit number for the User ID.

Enter your password in the [Password] text box. You can select any 8-character password for
the Password.

Chapter 3 Printer Driver

Providing the Printer EKC feature has been set on the copier, [User ID] set up in the
[Settings] dialog is recognized for a password for Printer EKC.

Provided a Printer EKC feature has been set on the copier, you can enter the same
number in the [User ID] text box as that representing your password for Printer EKC.

For Printer EKC, refer to “ Chapter 6 Printer EKC ”.

Print Controller INSTRUCTION MANUAL 3-19

Chapter 3 Printer Driver

[Graphics] tab

Halftoning

Select the Halftoning setting by clicking the desired options.

The settings you can select are as follows:

[Solid Black and White], [Patterned Grays], [Diffused Grays]
Default is [Patterned Grays].

Brightness

Click the [ ] or [ ] button or enter the setting directly from the keyboard.
Default is 0.

Contrast

Click the [ ] or [ ] button or enter the setting directly from the keyboard.
Default is 0.

Negative

[Negative] prints image with reverse tone.
Default is off.

3-20 Print Controller INSTRUCTION MANUAL

[Options] tab

Layout

Pages per sheet

You can select the number of document pages to be printed on one piece of paper.

To select the Pages per sheet click [Layout - Pages per sheet] from the list shown by using the
[▼] button.

The settings you can select are as follows:

[1], [2], [4], [6], [9], [16]

Default is 1.

[1] [2] [4]

Chapter 3 Printer Driver

[6] [9] [16]

Print Controller INSTRUCTION MANUAL 3-21

Chapter 3 Printer Driver

Scaling

Scaling is at 100% by default.

The setting can be changed in the range of 25% to 400% in 1% increments.

TrueType options

Select the desired TrueType setting from the following options.

[Outline soft fonts] prints documents using a TrueType font which downloaded from your com­puter using outline data format.

[Bitmap soft fonts] prints documents using a TrueType font which downloaded from your com­puter using bitmap data format.

[Rasters] converts all text and font data to Raster graphics and downloads to your printer.

The settings you can select are as follows:

[Outline soft fonts], [Bitmap soft fonts], [Rasters]

Default is [Outline soft fonts].

[Watermarks] tab

Watermark

Text

Select the text to be printed as a watermark from the list shown by clicking the [▼] button.

You can select a watermark from [CONFIDENTIAL], [COPY], [Custom watermark 1],
[DRAFT], [FILE COPY], [FINAL], [PROOF] and [TOP SECRET].

Default watermarks that are set up during driver installation can be modified and custom­ized. If you want to create new text, click the [New] button. To view the list of available default
watermarks and others you’ve created, click the [▼] button.

Page

Select the pages on which to print watermarks.

Select [All but first page], [All pages], [First page only] or [No watermark] from the list shown
by clicking the [▼] button.

Top / Bottom

[Top] prints watermarks over the text or other material on the page.

[Bottom] prints watermarks under the text or other material on the page.

Count

Define how many copies of the watermark you would like printed on each page.

Click the [▲] or [▼] button or directly enter the page number from the keyboard.

Default for the number of copies is 1.

3-22 Print Controller INSTRUCTION MANUAL

Font

Chapter 3 Printer Driver

Separation

Define how far apart you want multiple watermarks to be on the page. If you have set the
count to one, this will be unavailable.

Name

You can select only one font per watermark from the list shown by clicking the [▼] button.

When you change the font, the preview window will refresh itself by showing the effect of the
new font on the existing text sample displayed there.

The default font name is [Arial].

Color

Select the color of watermarks.

Select [Black], [Dark Gray], [Light Gray], or [White] from the color palette shown, by clicking
the [▼] button.

Darkness

Bold & Italic

Size

Position

You can control the “density” of the watermark text with this slider. If you slide this to the
right, the “density” of the watermark text will be more dense. If you slide this to the left, it will
be less dense.

When [Bold] is selected, bold formatting will be applied to your selected watermark text.

When [Italic] is selected, italic formatting will be applied to your selected watermark text.

When both of these are selected, bold and italic formatting will be applied.

Select a point size for the font to be used in your watermark by clicking the [▲] or [▼] button
or by directly entering the size from the keyboard.

Control the position of the watermark on the page manually or leave it at the automatic
setting and let the driver position it for you.

If you select [User defined], the controls below this option will be available and you can
define X axis position (left and right) and Y axis position (up and down) of the watermark on
the page by clicking the [▲] or [▼] button or by directly entering the values from the key­board (0-100).

The value of [X] or [Y] represents the placement of origin (beginning) of the watermark in a
percentage of the total page width. In case of [X], a value of 20% means the watermark
begins 20% of the way across the page from left to right. In case of [Y], a value of 20%
means the watermark begins 20% of the way down the page from top to bottom.

Angle

Control the “lean” angle of the watermark by sliding this control back and forth or by typing a
number in the text value box from 0 degrees to 360 degrees (a full circle all the way around).

Print Controller INSTRUCTION MANUAL 3-23

Chapter 3 Printer Driver

Adjustment type

Select [Move] or [Rotate] by clicking the radio button.

When [Move] is selected, you can move the watermark as you position it manually by clicking
on the page sample and “dragging” the mark around.

When [Rotate] is selected, you can rotate the watermark as you position it manually by clicking
on the page sample and “dragging” the mark around.

Show layout / Show single page

When [Show layout] button is clicked, you can preview how your [pages per sheet] options
selected in the [Options] tab will look with the current watermark settings. The [Show layout]
button will change to the [Show single page] button by clicking it.

When the [Show single page] button is clicked, you can preview how the single page will look
with the current watermark settings. The [Show single page] button will change to the [Show
layout] button by clicking it.

New

When the [New] button is clicked, [Custom watermark n] appears in the [Text] box. Create the
new watermark text, to replace the current text by typing the new text and pressing the [Enter]
key. When the [Enter] key is pressed, the [Text Change & Image Request] screen will appear.
Click the [Yes] button, [No] button, or [Cancel] button. When you click the [Yes] button, your
newly created watermark text will appear in the available-for-use list when you click the [▼]
button beside the [Text] box.

Delete

Click this to delete the current watermark.

You cannot undo this action, so be sure the currently-displayed watermark is the one
you wish to delete.

Restore Defaults

When the [Restore Defaults] button is clicked, the [Watermark - Restore Defaults Request]
screen will appear. Click [Yes] to restore the last saved settings for the displayed watermark, or
click [No] to reset the entire watermark list to the factory default settings.

3-24 Print Controller INSTRUCTION MANUAL

[Overlay] tab

Symbol

File

The bitmap files used for the overlay will appear in the list shown by clicking the [▼] button. If
you have not selected any file, the list will display [-None-]. Select a file from this list or click the
[Select Bitmap] button to navigate through your system’s hard disk to locate a bitmap file to use.

Default is [None].

Page

You can choose a page on which to place the overlay design.

To select the Page setting of Symbol File click [Symbol - Page] from the list shown by using the
[▼] button.

The settings you can select are as follows:

[All but first page], [All pages], [First page only], [No overlay]

Default is [All pages].

Chapter 3 Printer Driver

Select Bitmap

When you click the [Select Bitmap] button, the [Open overlay file] dialog box will appear. Select
a suitable bitmap file for the overlay from your system’s directories and click the [OK] button to
load the bitmap file.

Shade

Color

This function is used only for black and white (monochrome) bitmaps.

Darkness

You can define how “dark” or “solid” your overlay will be with the slider or numerical entry box. A
setting of 100% is a completely solid overlay, a setting of 50% provides equal overlay to back­ground coverage, and lesser settings make the overlay more transparent.

Size

When [Automatically] is selected, a symbol you selected will be resized to 30% of the page
size.

When [User defined] is selected, you can set the overlay size on the page.

Position

You can control the position of the overlay on the page manually or leave it at the automatic
setting and let the driver position it for you.

If you select [User defined], you can define the X axis position (left and right) and Y axis position
(up and down) of the overlay on the page by clicking the [▲] or [▼] button or by entering the
values directly from the keyboard (0-100).

Print Controller INSTRUCTION MANUAL 3-25

Chapter 3 Printer Driver

[FAX] tab

Choose this tab when you intend to use the PC-FAX function.

For settings the PC-FAX feature, refer to “Chapter 7 PC-FAX” (page 7-1).

[Setup] tab

Options

Available options

This list shows available printer options. If you purchase an optional accessory you can make
the printer driver “aware” of it by selecting it from this list and clicking the [Add] button. The
selected option’s label will jump over into the list of [Installed options].

Installed options

This list displays the selected options from the list of [Available options].

Installed memory

Select the Installed memory from the list shown by clicking the [▼] button.

The settings you can select are as follows:

[32 MB], [64 MB], [96 MB], [160 MB]

Default is [32 MB].

[About] tab

The [About] tab shows some system information and the Printer Driver version.

3-26 Print Controller INSTRUCTION MANUAL

Chapter 4 Control Panel Setup

■ Contents of this Chapter ......................................4-2

■ About the Control Panel ...................................... 4-3

● The Copier Control Panel.............................................. 4-3

● How to Enter Settings on the LCD Panel ......................4-4

● Printer Mode Basic Screen ........................................... 4-4

● Printer Menu Screen .....................................................4-5

● Editing Print Jobs ..........................................................4-6

● Procedures of the Printer Setting.................................. 4-6

■ Configuration of Printer Setting Menu ................. 4-7

■ Functions of the Printer Setting ...........................4-8

● Test Print Menu .............................................................4-8

● Controller Set ................................................................4-8

● Set Default .................................................................. 4-10

● PCL Setup .................................................................. 4-10

● Password Print ............................................................4-11

● Format HD ..................................................................4-12

■ Key Operator Settings ....................................... 4-13

● To enter Key Operator mode: ...................................... 4-13

● Setting Items ...............................................................4-13

Print Controller INSTRUCTION MANUAL 4-1

Chapter 4 Control Panel Setup

■ Contents of this Chapter

This chapter describes the printer mode basic screen, the setup menu and Key operator menu of the
Copier Control Panel. Refer to the INSTRUCTION MANUAL of the copier for other functions and
screens of the Control Panel.

Refer to “Chapter 2 Setup” (page 2-1) to learn how to use the Printer Driver from applications, “Chap­ter 3 Printer Driver” (page 3-1) to learn how to set the printer from the Printer Driver and “Chapter 5
Scanner” (page 5-1) to learn how to use the Scanner.

4-2 Print Controller INSTRUCTION MANUAL

■ About the Control Panel

● The Copier Control Panel

SCANNER/PRINTER LED

DATA LED

Chapter 4 Control Panel Setup

[SCANNER/PRINTER] button

HELP

CHECK

SCANNER/PRINTER

123

456

APPLICATION

OUTPUT

789

0

CLEAR QTY

LCD Panel

[CHECK] button

AUTO RESET

[AUTO RESET]

button

[SCANNER/PRINTER] button

Switches to the scanner/printer mode.

LCD Panel

Displays the status of the Print controller, setting menus and setting options.

[CHECK] button

Displays the copier CHECK screen setting on the LCD Panel.

INTERRUPT

START

COPYFAX

STOP/

CLEAR

[STOP/CLEAR] button

[AUTO RESET] button

Resets the copier settings to default settings.

[STOP/CLEAR] button

Cancels the currently processing copy or print process.

DATA LED

When the Print Engine is receiving data this LED flashes in green.

When the Printer Engine is not receiving data, but data is stored in its memory, the LED is
steadily lit.

SCANNER/PRINTER LED

This LED turns green in the scanner/printer mode and turns red when a warning message or an
error message is issued. In such a case, the print process is interrupted. Operation or service is
required. Check the error information on the LCD Panel. When the cause of the error is re­moved, the print process starts again.

Print Controller INSTRUCTION MANUAL 4-3

Chapter 4 Control Panel Setup

● How to Enter Settings on the LCD Panel

Enter settings from the printer mode basic screen shown on the LCD Panel by using either the item
selection or the information entry.

Item Selection

In this method, various settings are performed by selecting a button with a number that corre­sponds to the item you would like to select on the LCD Panel.

Currently Selected Items

Currently selected items are shown in reverse color.

[Cancel]

Pressing the [Cancel] key returns you to the last screen without saving your settings.

[OK]

Pressing the [OK] key saves your settings and returns you to the last screen.

● Printer Mode Basic Screen

When the printing system starts properly, the printer mode basic screen is displayed on the
LCD Panel by pressing the [SCANNER/PRINTER] button.

The Scanner Mode Basic Screen is displayed on the LCD Panel by pressing the [SCANNER]
key.

Refer to “Chapter 5 Scanner”(page 5-1) for information on using the scanner.

4-4 Print Controller INSTRUCTION MANUAL

● Printer Menu Screen

The following printer menu screen is displayed by pressing the [Setting] key on the printer mode
basic screen.

When the [COPY] button is pressed again, the LCD Panel is changed to the copy mode basic
screen, and the normal copy settings become available.

[1. Test Print Menu]

You can print out the PCL Demo page, PCL Font List and Config. Data.

Chapter 4 Control Panel Setup

[2. Controller Set]

You can set up Banner page, Spool, and Job Time Out.

[3. Set Default]

You can set up the default value of Paper size, Duplex and Orientation.

[4. PCL Setup]

Display the PCL Setup Screen.
You can perform various settings related to PCL.

[5. Password Print]

The password print job to be set up from the printer driver is printed after entering the password
from the LCD touch screen.

[6. Format HD]

Format a hard disk.

Print Controller INSTRUCTION MANUAL 4-5

Chapter 4 Control Panel Setup

● Editing Print Jobs

When [Copy] - [Job List] key on the printer menu screen is selected, the Job List screen is displayed.

Delete the Print jobs.

1. Press the [ / ] key to select the print job.

2. Press [DELETE] key.

Print jobs selected in the E-RDH memory are cleared.

● Procedures of the Printer Setting

The following shows the printer setting procedures using the LCD Panel:

1. Press the [SCANNER/PRINTER] button to show the printer mode basic screen.

The copy mode basic screen switches to theprinter mode basic screen.

2. Press the [Setting] key to show the printer menu screen.

The printer mode basic screen switches to the printer menu screen.

3. Press the numeric key corresponding to the item number you would like to select
then press the [OK] key.

The setting screen of the selected item is displayed.

4. Continue the setting by pressing the [OK] key after you press the numeric key corre­sponding to the item number you would like to select.

Refer to “ Configuration of the Printer Setting Menu ” (page 4-7) for configuring the printer setting
menu.

Refer to “ Functions of the Printer Setting ” (page 4-8) for the printer setting details.

4-6 Print Controller INSTRUCTION MANUAL

■ Configuration of Printer Setting Menu

1 Test Print Menmu

1 PCL Demo page

2 PCL Font List

3 Config. Data

2 Controller Set

Chapter 4 Control Panel Setup

1 Banner page

2 Spool

3 Job Time Out

4 Scan Data Auto Del

3 Set Default

1 Default P

2 Duplex

aper

1 On

2 Off

1 On

2 Off

1 5 5 30 9 240

2 10 6 60 10 300

3 15 7 120

4 20 8 180

1 Del After 24H
2 Off

1 A3

2 A4

3 A5

4 B4

5 B5

6 F4

7 11 x 17

1 Off

2 Long Edge

3 Short Edge

8 8.5 x 14

9 8.5 x 11

10 5.5 x 8.5

11 8K

12 16K

13 16K

3 Orientation

4 PCL Setup

1 Courier Style

2 CR/LF Mapping

3 Input Tray

5 Password Print

6 Format HD

1 Portrait

2 Landscape

1 Dark

2 Light

1 CR/LF

2 CR

1 Auto Tray

2 Tray 1

3 Tray 2

4 Tray 3

5 Tray 4

6 Bypass Tray

User ID
Password

JOB List

Print Controller INSTRUCTION MANUAL 4-7

Chapter 4 Control Panel Setup

■ Functions of the Printer Setting

● Test Print Menu

Select [1. Test Print Menu] on the Printer Menu screen to display the Setup screen.

Items on the LCD screen are as follows:

[1. PCL Demo Page]

Press [1] to print the PCL Demo Page immediately.

[2. PCL Font List]

Press [2] to print the Installed Font List immediately.

[3. Config. Data]

Press [3] to print the Config. Data immediately.

Items of the Config. Data are as follows:

• Version information (System software version)

• Current settings (Resolution / Print Quality / Copy mode timeout / Default Paper Size /

Language)

• Installed Paper (Tray1 / Tray2 / Tray3 / Tray4 / Bypass Tray)

• Device status (Total RAM installed / Hard disk free space)

• Miscellaneous (Total pages printed)

● Controller Set

Select [2. Controller Set] on the Printer Menu screen to display the Setup screen.

Items on the LCD screen are as follows:

[1. Banner Page]

Press [1] to set the Banner Page. Items on the Banner Page Set Screen are as follows:

• ON : prints the Banner Page antecedent to the set of print job

• OFF : (Default)

[2. Spool]

You can select whether or not print data spools to the printer’s hard disk provided that a hard
disk is connected to the printer.

The factory default is [1. ON].

• ON : spool waiting print job queue within HDD (Default)

• OFF : interpreter within print controller process the print job without spool

4-8 Print Controller INSTRUCTION MANUAL

Chapter 4 Control Panel Setup

[3. Job Time Out]

Select [2. Controller Set] - [3. Job Time Out] on Printer Menu screen, to display the I/O Timeout
Setup screen.

The factory default is [5. 30].

[ 1. 5 ]

Press [1] to set the I/O Timeout value to 5 seconds.

[ 2. 10 ]

Press [2] to set the I/O Timeout value to 10 seconds.

[ 3. 15 ]

Press [3] to set the I/O Timeout value to 15 seconds.

[ 4. 20 ]

Press [4] to set the I/O Timeout value to 20 seconds.

[ 5. 30 ]

Press [5] to set the I/O Timeout value to 30 seconds.

[ 6. 60 ]

Press [6] to set the I/O Timeout value to 60 seconds.

[ 7. 120 ]

Press [7] to set the I/O Timeout value to 120 seconds.

[ 8. 180 ]

Press [8] to set the I/O Timeout value to 180 seconds.

[ 9. 240 ]

Press [9] to set the I/O Timeout value to 240 seconds.

[ 10. 300 ]

Press [10] to set the I/O Timeout value to 300 seconds.

[4. Scan Data Auto Del]

Offers you the option to let the scanned data and print jobs stored on the hard disk be automati­cally deleted 24 hours later.

• Del After 24 H (Default)

• OFF

Print Controller INSTRUCTION MANUAL 4-9

Chapter 4 Control Panel Setup

● Set Default

Select [3. Set Default] on the Printer Menu screen to display the Setup screen.

Items on the LCD screen are as follows:

In this case the printer driver settings override settings you make here.

[1. Default Paper]

Press [1] to display the Paper Size Setup screen. The factory default is [3. A4].

1 A3 2 A4 3 A5 4 B4

5 B5 6 F4 7 11 x 17 8 8.5 x 14

9 8.5 x 11 10 5.5 x 8.5 11 8K 12 16K

13 16K

[2. Duplex]

Press [2] to set the default Duplex. Items of the Default Duplex Set Screen are as follows:

The factory default is [1. Off].

1 Off

2 Long Edge

3 Short Edge

[3. Orientation]

Press [3] to set the default Orientation. Items of the Default Orientation Set Screen are as
follows:

The factory default is [1. Portrait].

1 Portrait

2 Landscape

● PCL Setup

Select [4. PCL Setup] on the Printer Menu screen to display the PCL Setup Screen.

Items of the PCL Setup Screen are as follows:

[1. Courier Style]

Touch [Courier Style] to set the Courier Style. Items of the Courier Style are as follows:

• Dark : use old version Courier Style

• Light : use new version Courier Style (Default)

[2. CR/LF Mapping]

Touch [CR/LF Mapping] to set the CR/LF Mapping. Items of the CR/LF Mapping are as follows:

• CR/LF : replace line ending LF code to CR/LF

• CR : does not convert line ending code (Default)

[3. Input Tray]

Touch [Input Tray] to set the Input Tray. Items of the Input Tray are as follows:

• Auto Tray (Default) • Tr ay 1 • Tr ay 2

• Tray3 • Tra y 4 • Bypass

4-10 Print Controller INSTRUCTION MANUAL

Chapter 4 Control Panel Setup

● Password Print

A Confidential Output feature enables you to password protect specific print jobs. The printing pro­cess starts only when you enter a password on the control panel of the main body printer that you set
up when transferring a print job from your computer.

With this feature you can manage confidential documents without worrying about someone else hav­ing access to them.

To use a Password Print, you need to install an optional hard disk.

Password Print Procedures

● On your computer:

1. Display the Printer Properties dialog.

2. Click the [Settings] button on the [Paper] tab.

[Password Print Settings] dialog appears.

When you have already set up the password on the [Password Print Settings] dialog, go to step 6.

3. Enter your user ID in the [UserID] text box.

You can select any 5-digit number for the user ID.

If the Printer EKC feature has been set on the copier, [User ID] set up in the [Settings]
dialog is recognized for a password for Printer EKC.

If a Printer EKC feature has been set on the copier, you can enter the same number in
the [User ID] text box as that representing your password for Printer EKC.

For information regarding Printer EKC, refer to “ Chapter 6 Printer EKC ”.

4. Enter your password in the [Password] text box.

You can select any 8-character password for your password.

5. Click the [OK] button.

6. Put a check in [Password Print] on the [Paper] tab.

7. Set up the other functions if necessary, then start to print.

Print Controller INSTRUCTION MANUAL 4-11

Chapter 4 Control Panel Setup

● On the control panel:

8. Press the [PRINTER/SCANNER] button to display the printer mode basic screen.

Printer Mode Basic screen will appear.

9. Press the [SETTING] key to get the Printer Menu screen to appear, and then press
numeric key [5] to select [5. Password Print] and press the [OK] key.

Password Print screen will appear.

10. Enter a user ID using the numeric keys and press the [OK] key.

Password Input screen will appear.

11. Enter a password using the numeric, upper or lower case keys, and touch the [OK]
key.

A list showing relevant print jobs will appear. Or, if there is no relevant job, a corresponding message

will appear. If this is the case, press the [CANCEL] key to quit Password Print.

12. From the list, select the desired print job, and touch the [PRINT] key.

The printing process will start.

Deleting Password Print Jobs

You can delete print jobs once set for Password Print.

To do this, in the window appearing in step 12 under the heading of “Password Print Proce­dures”, select the print job you want to delete, and touch the [DELETE] key in the window.

Print jobs of Password Print are saved to the print controller’s hard disk. The saved data
is automatically deleted 24 hours later.

● Format HD

If you select [6. Format HD] on the Printer Menu Screen, a format confirmation screen will
appear. For details, refer to “Hard Disk-related Troubles” under the heading of Troubleshooting
in Appendix A.

4-12 Print Controller INSTRUCTION MANUAL

■ Key Operator Setting

The key operator setting feature allows you to change the default values of PRINTER/SCANNER
settings to suit your requirements, as provided on the LCD panel of the copier.

● To enter Key Operator mode:

1. Press the COPY button to display the Copy screen.

2. Press the HELP button.

3. Press the [KEY OPERATOR MODE] key.

4. If preset, enter the key operator's exclusive password. For details, see the copier's
INSTRUCTION MANUAL.

5. Press the [OK] key.

The key operator screen will appear.

6. Press the [Printer] key.

Chapter 4 Control Panel Setup

● Setting Items

[Auto reset timer]

Determines the time when the scanner screen switches to the printer screen.

Options:

[Output tray]

Specifies a default output tray. Options depend on how many output trays are currently installed.
By default, the lowest of the installed trays is selected.

30 sec., 60 sec., 90 sec., 120 sec., 150 sec., 180 sec., 210 sec., 240 sec., 270 sec.,
sec., OFF (default)

300

Options: Tray1,Tray2,Tray3,Tray4(in fully installed configuration)

Print Controller INSTRUCTION MANUAL 4-13

Chapter 4 Control Panel Setup

[PRINT W/O key count]

You can set the printer working to remove the key counter while printing out.

Options : Valid, Not valid (default)

Valid : The printer operates as set on the copier.

Not valid : The printing function is available regardless of whether the key

[Scan Quality]

Allows you to select the default resolution of the scanner.

Options : 200 dpi (default), 300 dpi, 400 dpi, 600 dpi

[SCAN W/O key count]

You can set the scanner to remove the key counter while the scanner is functioning.

Print data is lost if no key counter is mounted.

For the current settings on the copier, contact service personnel.

counter is installed.

Options : Valid, Not valid (default)

Valid : The scanner operates as set on the copier.

For the current settings on the copier, contact service personnel.

Not Valid : The scanner is available regardless of whether the key counter is

installed.

[Moving to power save]

Determines the time when the power saving mode switches back on after the printing process
starts.

Options : Normal (default), Immediate.

Normal : The power saving mode switches back on at a time preset in the

power saving time setting mode.

Immediate

: The power saving mode switches back on after 1-minute of printing.

4-14 Print Controller INSTRUCTION MANUAL

Chapter 5 Scanner

■ Brief Description of the Network Scanner ........... 5-2

■ Pre-operations ..................................................... 5-3

●

Compliant OS for installing

the Konica Network Scanner Driver

● To install the Konica Network Scanner Driver ............... 5-3

: ....................................

5-3

■ Scanning from the copier..................................... 5-4

● To scan documents .......................................................5-4

● Scanner setting screen ................................................. 5-6

■ Scanner Application Functions ............................ 5-8

● Application Functions select screen ............................. 5-8

■ Reading in Scanned Data.................................. 5-11

● Konica Network Scanner Driver's Main Screen ..........5-11

■ To import scanned data .....................................5-13

■ To delete scanned data...................................... 5-15

■ Setting the Konica Network Scanner Driver ...... 5-16

● To access the Change Settings screen. ......................5-16

● Setting Items ...............................................................5-16

Print Controller INSTRUCTION MANUAL 5-1

Chapter 5 Scanner

■ Brief Description of the Network Scanner

Original document images scanned into the E-RDH memory from the copier’s RADF or platen glass
are stored on the print controller's hard disk as a TIFF file. During scanning preparation, you can set
such things as enhancement, magnification, resolution, dual page copying, non-image area erasure,
etc.

To scan documents, you must first specify a 4-digit box number on the control panel. This box number
is handled like a folder on the controller's hard disk. The saved file can be read into TWAIN-capable
Windows applications through the network for editing/storage. This process also requires a box number.

Data scanned into the controller's hard disk can be cleared only from computers on the network.

Hard Disk

Box No. 0124

Original

Copier

Document No.

Box No. 5432

Document No.

TWAIN-capable Application
Network Scanner Driver

E-RDH

Print Controller

Ethernet

TCP/IP(FTP)

Network Interface Card

You have the option to let the data stored on the hard disk be automatically deleted 24
hours later, as set on the copier.
For more information on the automatic deletion of data stored on the hard disk, refer to
“ Chapter 4 Controller Set, Scan Data Auto Del ”(page 4-9).
Formatting the hard disk with [Format HD] lets you delete all data on the hard disk.

5-2 Print Controller INSTRUCTION MANUAL

■ Pre-operations

To use the printing system as a scanner, a Konica Network Scanner Driver must be installed on the
computer in which a TWAIN scanner driver-equipped application has been previously installed.

● Compliant OS for installing the Konica Network Scanner Driver:

• Windows95/98/Me

• WindowsNT4.0

• Windows2000

For the printing system to be used as a scanner, you need the hard disk and network
interface card.

The PC and the printing system need to be connected to the network. The parallel port
is not available for scanning.

IIt is necessary for the PC and the network interface card to be assigned appropriate IP
addresses, and that the TCP/IP network be enabled. For the TCP/IP settings of the
network interface card, see the network interface card INSTRUCTION MANUAL.

Chapter 5 Scanner

● To install the Konica Network Scanner Driver

1. Switch on power to the PC, and start Windows.

Exit all open Windows applications.

2. Insert the User Software CD into the CD drive.

3. Double-click the My Computer icon on the desktop to open the My Computer win­dow, and then double-click the icon corresponding to the connected CD (i.e., User
Software CD).

4. Double-click Setup.exe in the [Scanner] folder.

5. Follow the instructions given in the installation wizard screen.

Select [English] from the [Select Language] list on the Install wizard screen.

Print Controller INSTRUCTION MANUAL 5-3

Chapter 5 Scanner

■ Scanning from the copier

Document images scanned by the copier can be stored on the print controller's hard disk as a TIFF
file. To do this, you have to specify a 4-digit box number.

● To scan documents

1. Place the document to be scanned on the copier RADF or platen glass.

2. Press the SCANNER/PRINTER button on the control panel to display the printer main
menu screen wording.

3. Press the [SCANNER] key on the LCD display to switch the display to the scanner
main screen.

4. Enter a 4-digit box number and press the [OK] key. The display will switch to the
scanner setting screen. Be sure to jot down your box number, as you will need it
when reading in scanned data from the PC.

5-4 Print Controller INSTRUCTION MANUAL

Chapter 5 Scanner

When using the system as a scanner, it is recommended that box numbers be previ­ously assigned and made known to individual users via e-mail or other means.

The box number assists in protecting the individual users’ data.

5. If the message [Position original in the RADF face-up] appears on the LCD display,
set elements such as Text/Photo Enhancement, SCAN DENSITY, SCAN MODE, Qual­ity, SIZE, Application Functions, etc. as required, and then scan the document as
follows:

6. Press the [SCAN] key on the LCD display. The document placed on the platen glass
or RADF will be scanned with the current settings.

As the document is scanned, the scanned data is temporarily held in the copier's E-RDH memory. It

is not yet stored on the controller's hard disk. When the document is scanned through and you have

another document to scan, simply set it in place as you did for the previous one, and press the

[SCAN] key again.

Pressing the START button allows you to upload the scanned data to the controller's hard disk.

Additional documents you scan by pressing the [SCAN] key are handled together with the
first document as a series of documents (namely, they are stored as one file.).

You can press the START button instead of the [SCAN] key to let the loaded document be directly
uploaded to (stored on) the hard disk as a TIFF file when the scanning process is over.

The image direction you will have in your reading application depends on the original document
direction.

Original size restrictions and procedures for loading originals are the same as in the
copy mode. For more on this, refer to your copier’s INSTRUCTION MANUAL.

Print Controller INSTRUCTION MANUAL 5-5

Chapter 5 Scanner

● Scanner setting screen

Features

(1) [Box No.] key

Allows you to enter a box number.

Pressing this key gives access to the box number display screen.

(2) [SCAN] key

Lets the document scanning process start in memory mode.

The loaded document is scanned and stored in the E-RDH memory.

Pressing the [START] key allows you to upload the scanned data to the controller's hard
disk.

(3) [Text/Photo Enhance]

Allows you to select a degree of enhancement. One of 4 options is always selected. By
default, [Text/Photo] is selected.

(4) [SCAN DENSITY]

Allows you to select a scan density.

During the scanning process, you can change the scan density by page. But you cannot
select Auto in the process.

(5) [SCAN MODE]

This feature allows you to scan the documents. The default value is set in common with
the copier mode.

For the copier’s default setting (Key Operator Mode), please refer to the copier’s INSTRUC­TION MANUAL.

In a machine with no RADF installed, the Duplex button is not selectable.

(6) [LENS MODE] key

Allows you to change magnification before starting the scanning process.

You cannot choose some reduction rates depending on the resolution selected.

Image data can be read into [Postcard] at minimum in paper size, or into [A3] at
maximum.

5-6 Print Controller INSTRUCTION MANUAL

Chapter 5 Scanner

(7) [Quality] key

Allows you to select the resolution.

The default Quality setting depends on the key operator mode setting of the printer. For
the key operator mode, see “Chapter 4, Control Panel Setup”.

The scanned data is read into the copier’s memory (E-RDH). If scanned data exceeds the
E-RDH capacity, which translates into an error, you cannot go on with scanning.

The following table shows how many A4-size originals can be scanned with the copier’s
standard memory (32 MB).

noituloseR lanigirO

ipd002

ipd004

ipd006

eziSataD
)teehs1(

ylnotxeTBK07tuobA034tuobA

erutciPdnatxeTBK031tuobA032tuobA

ylnotxeTBK002tuobA051tuobA

erutciPdnatxeTBK084tuobA06tuobA

ylnotxeTBK034tuobA07tuobA

erutciPdnatxeTBM34.1tuobA02tuobA

slanigirOfo.oN

Data Size and No. of Originals available to be read depend on data actually scanned.
Understand the numbers in the table are intended only to serve as a rough guide.

(8) [SIZE] key

Available only when using the Platen mode.

Allows you to select a scanning frame size.

Example: When an A3-size original is loaded and you select B5-size, then scanning takes
on the B5-size frame.

1

Options: A3, A4R, A4, A5, 8

/2 x 11R, 81/2 x 11, F4, B4, B5R, B5

Default is AUTO.

Print Controller INSTRUCTION MANUAL 5-7

Chapter 5 Scanner

■ Scanner Application Functions

This screen allows you to set each application function such as Dual Page, Flip Side 2, and Reverse
Image in scanner mode. Pressing the [APPLICATION] button on the Scanner setting screen switches
the display to show the Application Function select screen.

● Application Functions select screen

After selecting the desired application function(s), touch the [OK] key to set the function and
restore the scanner setting screen. Or touch the [CANCEL] key to cancel the setting data and
restore the scanner setting screen.

For details of each feature, refer to the copier Instruction Manual.

Function of each key

[Dual Page]

Sets/Cancels the dual page direction selection.

Memory mode and Non Image Area are selected automatically (each mode is cancel­able), but it cannot be used in combination with the Frame Erasure or Mixed Original
mode.

[Special Original]

Sets/cancels the Mixed Original mode and the Folded Original setting.

The Mixed Original mode cannot be used in combination with the Dual Page, Fold
Erasure, Non Image Area Erase, Flip Side 2, or Folded Original modes.

In Folded Original, it cannot be used in combination with the Non Image Area Erasure.

5-8 Print Controller INSTRUCTION MANUAL

Chapter 5 Scanner

[MEMORY]

Sets/ cancels the Memory mode.

When the memory mode is set up, you cannot upload the scanned data to the controller's
hard disk by directly pressing the START button.

[Flip Side 2]

Allows you to align the back side of the original so that the head of the page becomes the
foot of the front side when the RADF duplex mode is selected.

Top/Bottom bind Left/Right bind

1

2

3

3

2

1

1

2

1

3

3

2

This feature cannot be used in combination with Dual Page, Mixed Original or Non
Image Area Erase modes.

Print Controller INSTRUCTION MANUAL 5-9

Chapter 5 Scanner

[Reverse Image]

This feature cannot be used in combination with the Non Image Area Erase mode.

[Frame/Fold Erasure]

The Fold Erasure mode cannot be used in combination with the Dual Page or Mixed
Original modes.

[Non Image Area Erase]

Allows you to enable/disable the reverse image mode.

Allows you to enable/disable the frame/fold erasure feature.

Allows you to enable/disable the Non Image Area Erase mode.

This feature cannot be used in combination with Mixed Original, Folded Original or
Reverse Image mode.

If lighting equipment is present just above the machine, the original size may not be
correctly identified.

5-10 Print Controller INSTRUCTION MANUAL

■ Reading in Scanned Data

TWAIN-equipped applications are used to read in scanned data. Select a TWAIN driver from your
application (the Konica Network Scanner Driver is selected in this procedure), select a scanner (copier
having scanned original) using the TWAIN driver, then enter the box number corresponding to the
scanned data so that the scanned data can be read in from the print controller's hard disk.

There are several TWAIN-capable applications on the market. In this manual, Adobe PhotoShop LE is
used to illustrate how to read in scanned data.

● Konica Network Scanner Driver's Main Screen

Chapter 5 Scanner

Displayed Information

[Box No.]

Shows the currently selected box number.

[Scanner Name]

Shows the currently selected scanner's name. Any desired name can be entered.

[Document]

Shows scanned data file numbers. Numbers are automatically assigned in sequence.

[Date & Time]

Shows the date and time each scanned data file was generated.

[Page]

Shows the total number of pages of each scanned data file.

[Size]

Shows the horizontal and vertical pixel numbers of the first page of each scanned data file.

[Resolution]

Shows horizontal resolution (dpi) of the first page of each scanned data file.

Print Controller INSTRUCTION MANUAL 5-11

Chapter 5 Scanner

Functions

[Box No. Selection] key

Click this key when changing only the box number of the currently connected scanner.

[Scanner Selection] key

Click this key when establishing connection to an another scanner, registering new scanner
settings, performing editing, copy and delete.

[Page Selection] key

This key is used to select a page or pages when reading in a scanned data file. By default, "All" is
selected. With applications that cannot handle files containing multiple pages, "Specify page" is set
to "1."

If you select “Specify page”, selected pages are limited depending on the total number of pages
scanned by the copier.

[Reading] key

This reads in a selected scanned data file from the scanner.

[Delete] key

This deletes a selected scanned data file.

[Refresh] key

This updates information in a scanned data file in the selected box number field, so it reflects all
changes you made most recently.

[Option] key

This is used to change various settings of the scanner driver.

[Close] key

This key is used to close the scanner driver.

[Help] key

This key is used to access Help.

5-12 Print Controller INSTRUCTION MANUAL

■ To import scanned data

1. Run the Application that conforms to TWAIN (Adobe PhotoShop LE).

2. Select File - Acquire, and select [Select TWAIN_32_Source...].

3. Select [Konica Network Scanner Driver] in the Select Source dialog box.

The displayed Screen varies according to the application in use.

4. Click the [Select] button.

Chapter 5 Scanner

5. Select File - Acquire [TWAIN_32_Source...].

6. In the Scanner Box No. Set-up dialog box, enter the server name (IP address) of the
scanner you want to connect to, the scanner name the driver to identify the scanner,
and the box number you entered when scanning the document. Then click [OK].

Once the Scanner setting has been set, this dialog box is not displayed the next time you perform a

scanning task. To displayed this dialog and use another scanner, click [Scanner Selection] button on

the Konica Network Scanner Driver’s Main Screen. Then click [Add] button on the Scanner Box No.

Set-up dialog box.

Neither the DNS nor the NetBIOS names can be used as a Scanner Server name.

Print Controller INSTRUCTION MANUAL 5-13

Chapter 5 Scanner

7. After selecting a scanner, click [Connection].

The Konica Network Scanner Driver main window will appear.

8. Select a file from the file list shown in the main window, then click [Reading] to allow
the selected file to be read in. By default, the file is cleared from the controller's hard
disk immediately after the file is fully read in. If you want, you can override this
default setting so that the file is held in the hard disk. To learn how to do this, see
“Setting the Konica Network Scanner Driver”.

9. You can open the read-in document within the application for editing/saving.

5-14 Print Controller INSTRUCTION MANUAL

■ To delete scanned data

Perform the following steps to delete a scanned data file from the hard disk.

1. Run Adobe PhotoShop LE.

2. Select File - Acquire, then select [Select TWAIN_32_Source...].

3. In the Select Source dialog box, select [Konica Network Scanner Driver].

4. Select File - Acquire, then select [TWAIN_32_Source...].

5. Click [Scanner Selection].

6. Click and select an available scanner from the displayed scan job list.

7. Click [Connection].

The Konica Network Scanner Driver main window will appear.

Chapter 5 Scanner

8. From the file list shown in the main window, select a file you want to delete, and then
click the [Delete] button.

Print Controller INSTRUCTION MANUAL 5-15

Chapter 5 Scanner

■ Setting the Konica Network Scanner Driver

You can set up the various elements of the scanner driver described below.

● To access the Change Settings screen.

1. In the Konica Network Scanner Driver main window, click [Option] to display the
Variable Option dialog box.

● Setting Items

[Use reverse display of Scanned document]

Reverse the image of the scanned document.

[Delete after Scanning in the document]

Delete a scanned document file that is temporarily held in the scanner.

[Set-up temp folder for Scanner]

This allows you to select a directory into which temporarily stored data can be read into your
application before saving it to the PC's hard disk. Click Folder Change, then specify where you
want to temporarily store the current scanned document.

5-16 Print Controller INSTRUCTION MANUAL

Chapter 6 Printer EKC

■ Overview of the Printer EKC............................... 6-2

● Setting of Printer EKC................................................... 6-2

● Printing with Printer EKC ..............................................6-2

● EKC Limit ......................................................................6-3

Print Controller INSTRUCTION MANUAL 6-1

Chapter 6 Printer EKC

■ Overview of the Printer EKC

Printer EKC is a feature use to manage the number of prints on the copier.

Provided the previously established password is entered,the Printer EKC feature counts printouts
and determines when a preset limit has been reached.

The Printer EKC feature also rejects print requests from a client without a valid password.

● Setting of Printer EKC

A password for Printer EKC and its counter are set in the copier’s key operator settings. For guidance
in setting Printer EKC, refer to the copier INSTRUCTION MANUAL.

A password for Printer EKC has to be the same as User ID to enter at printing out time.

● Printing with Printer EKC

Once the Printer ECM has been set appropriately,perform the following steps to print.

1. Select the [Paper] tab in the printer driver properties window, and click the [Settings]
key.

[Password Print Settings] dialog will appear.

2. Type in the user ID set up in Printer EKC into the User ID text box.

You must enter the same password (5 digits or less) in the User ID text box that you set
up on the copier for Printer EKC.

If you do not enter the correct password or if you leave the User ID text box blank, the
print job is not performed and is registered as Unsuccessful jobs. When in doubt about
the password for Printer EKC, ask your system administrator.

3. Click [OK] to close the Properties and start the printing process.

6-2 Print Controller INSTRUCTION MANUAL

Chapter 6 Printer EKC

● EKC Limit

If you try to exceed the limit previously set in Printer EKC, the following will occur depending on the
settings of Printer EKC.

When in doubt about the Printer EKC settings, ask your system administrator.

When a print job is transmitted after reaching a limit:

• A message will appear indicating that the EKC counter reached a preset limit, but the printing
process is brought about normally and the EKC counter increments as if nothing happened.

• No output is produced and the job is registered on the Unsuccessful jobs list.

If the EKC counter hits a preset limit in the process of getting an output:

• A message will appear indicating that the EKC counter reached a preset limit, but the printing
process is brought about normally and the EKC counter increments as if nothing happened.

• After the current print job is completed, no additional jobs are accepted. If you try to transmit
the next print job, it is deleted and registered on the Unsuccessful jobs list.

• The print job instantly stops, causing the already fed paper to be output. The job is registered
on the Unsuccessful jobs list.

A print job deleted by the Printer EKC feature is registered on the Unsuccessful jobs list.
For information on checking the Unsuccessful jobs list screen, refer to “ Appendix A
Troubleshooting ”.

Print Controller INSTRUCTION MANUAL 6-3

Chapter 7 PC-FAX

■Brief Description of PC-FAX ................................. 7-2

● Data Flow at PC-FAX ...................................................7-2

● PC-FAX Features .........................................................7-3

■Sending a Fax using PC-FAX ............................... 7-5

● General Procedure for Sending a Fax ..........................7-5

● Fax Mode Setup ...........................................................7-6

■Phonebook ...........................................................7-7

● General Procedure for Using a Phonebook.................. 7-7

● Registering Personal Information and Groups ............. 7-8

● Registering Sync Transmission Groups ........................ 7-9

● Managing Phonebook .................................................. 7-9

Print Controller INSTRUCTION MANUAL 7-1

Chapter 7 PC-FAX

■ Brief Description of PC-FAX

The PC-FAX is a function that enables you to send a fax via a printing system from the separate client
PCs on the network, in the same way as for normal printing.

For this function to be available, it is necessary that the fax kit is installed in the copier.

● Data Flow at PC-FAX

Computer

PC-FAX Sending

Application

Printer Driver

Interface

Parallel I/F

Printer Engine

Public Circuit

Fax Kit

Print Controller

PDL Process

(Rasterizing)

E-RDH Memory

Ethernetwork I/F

Engine(Print)

7-2 Print Controller INSTRUCTION MANUAL

PSTN

● PC-FAX Features

The following describes the items available on the [FAX] tab.

[FAX] tab

Chapter 7 PC-FAX

Mode Selection

From [Mode Selection] you can choose [FAX] or [Printer].

Choose [FAX] when you are going to use the PC-FAX function.

Fax Mode Setup

This lets you select resolutions for fax send and set details of the relevant operation mode.

Two resolutions are available for fax send: [200 dpi] (equivalent of Fine mode) and [400
dpi] (equivalent of Super Fine mode).

In the [Setup] dialog box that opens when you click on the [Setup] button, you can set the
settings of [Print After Send], [Delay Transmission], [Sub Address] and [Sender ID].

[Print After Send], when checked, prints out the content of a file after it has been sent out.

[Delay Transmission], when checked, sends a fax at a predetermined time.

To predetermine a time, you can either directly type it in the [Send Time] box or can click

the [▼] or [▲] button next to the [Send Time] box.

[Sub Address] and [Sender ID], when checked, lets you enter a Sub Address and Sender
ID for sending a fax with F-code.

For Sub Address and Sender ID, refer to your Fax Kit User’s Guide.

Print Controller INSTRUCTION MANUAL 7-3

Chapter 7 PC-FAX

Enter Recipient

Recipients

You can split a fax number with a hyphen (-) or a space. For details on the [Error
Correction Mode], [Intl Transmission Mode] and [V.34 Mode] check boxes, refer to your
Fax Kit User’s Guide.

You can either directly type in recipients or use a Phonebook.

If you want to directly type in recipients, do so in the [Name] and [Fax No.] dialog boxes in
the [Recipient] field. Normally, you don’t need to change the checked/unchecked status of
the check boxes for [Error Correction Mode], [Intl Transmission Mode] and [V.34 Mode].

After you have typed in a name and fax number, click the [Add] button to add them to
[Recipients] field.

For information regarding use of Phonebook when entering recipients, refer to “Phonebook”
(page 7-7).

This displays a list of recipients.

You can delete personal information in the recipients list by selecting it and pressing the
[Delete] button.

7-4 Print Controller INSTRUCTION MANUAL

■ Sending a Fax using PC-FAX

The following describes how to send a fax using the PC-FAX feature.

● General Procedure for Sending a Fax

To send a fax, perform the following steps.

You cannot access the properties dialog for PC-FAX from [Control Panel]-[Printer] folder.
To get the [Properties] window displayed, you need to open the [Print] dialog by using
a print command from the file you are going to send, and then click the [Properties]
button.

1. Click the [FAX] tab.

2. Make sure that [FAX] is checked in the [Mode Selection] field.

If the [FAX] is not checked, check the [FAX].

Chapter 7 PC-FAX

When you change [FAX] from unchecked to checked and as a result the check is re­moved from [Printer], a confirmation message appears. If this is so, click the [OK] but­ton.

3. Set the [Resolution] to [200 dpi] or [400 dpi].

4. If you want to change the Fax Mode Setup (for Print After Send, Delay Transmission,
Sub Address and Sender ID), click the [Setup] button to make the [Fax Mode Setup]
dialog box appear, and make the necessary settings.

Details about how to set these settings are discussed under the heading of “Fax Mode Setup.”

5. Directly type in information about the recipient. Or use a Phonebook to enter the
necessary information.

If you want to directly type in information about the recipient, do so in the [Name] and [Fax No.] boxes

in the [Recipient] field. Normally, there is no need to change the checked/unchecked status of the

[Error Correction Mode], [Intl Transmission Mode] and [V.34 Mode] check boxes. For more on this,

refer to your Fax Kit User’s Guide.

After entering the necessary information, click the [Add] button to add it to the [Recipients] field.

For information regarding use of Phonebook when entering recipients, refer to the section under the

heading of “Phonebook.”

6. Click the [OK] button to close the [Properties window].

7. Make other settings as required, and click the [OK] button to close the [Print] dialog.

8. The [Fax Send Confirmation] message will appear. Then click the [OK] button.

Your file will be sent via fax to the recipient.

Print Controller INSTRUCTION MANUAL 7-5

Chapter 7 PC-FAX

● Fax Mode Setup

The following describes how to set the Print After Send, Delay Transmission, Sub Address, and Sender
ID settings.

The following operation is carried out in the [Detail] dialog that appears when you click the [Setup]
button in the [Fax Mode Setup] in the [FAX] tab.

Printing out a sent file.

Checking [Print After Send] lets the copier to print out the content of a file after it is sent out.

Sending a file at a predetermined time

Checking [Delay Transmission] lets a file be sent at a predetermined time.

You can directly enter a desired time into the [Send Time] box. Or you can click the [▼] or [▲]
button next to the [Send Time] box.

When using the Delay Transmission feature, check to be sure that the time indication
on your computer coincides with the time indication on the copier. If there is any
discrepancy,the file may be held for as long as 23 hours and 59 minutes before it is
sent.

Sending a fax with F-code

Checking [Sub Address] and [Sender ID] allows you to enter a sub address and sender ID for
sending a fax with F-code.

For details on Sub Address and Sender ID, refer to your Fax Kit User’s Guide.

7-6 Print Controller INSTRUCTION MANUAL

■ Phonebook

The Phonebook feature allows you to group information on individual persons or to create sync trans­mission groups,to expedite fax sending. The following describes how to register and delete personal
information, to create sync transmission groups, and to manage multiples Phonebook.

● General Procedure for Using a Phonebook

Complete the following steps.

1. Click the [FAX] tab.

2. Click the [Phonebook] button.

The [Phonebook] dialog box will appear.

Chapter 7 PC-FAX

3. Select a Personal Information or a sync transmission Group, and click the [Add Re­cipient] button.

The selected personal information will appear in the [Recipients] field. If you have selected a trans-

mission group, all of the personal information is shown.

4. If the [Recipients] display shows unnecessary personal information, you can delete
it. To do this, select the personal information you want to delete and click [Delete]
button in the [Recipient] field.

The selected personal information is deleted.

5. After confirming the recipient, click the [OK] button.

6. Send the fax as you normally would.

Print Controller INSTRUCTION MANUAL 7-7

Chapter 7 PC-FAX

● Registering Personal Information and Groups

Perform the following steps to register personal information and groups. The “groups” we refer to here
are not for sync transmission, but for managing personal information.

1. Click the [Phonebook] button.

The [Phonebook] dialog box will appear.

2. If you want to enter new personal information, click the [Personal] button in the [New]
field.

The [Personal Information] dialog box will appear.

3. Enter Name, Fax No., Company and Department. Normally, there is no need to change
the checked/unchecked status of the [ECM], [Int. Tx] and [V.34] check boxes.

4. Click the [OK] button.

The newly entered personal information is registered and is added to the list displayed.

5. If you want to create a management group, click the [Folder] button in the [New]
field.

The [Folder Information] dialog box will appear.

6. Enter a folder name and click the [OK] button.

7. To add recipient to a group, select a group, and click the [Personal] button in the
[New] field.

The [Personal Information] dialog box will appear.

8. Enter personal information the same way you would normally enter personal infor­mation, and click the [OK] button.

The personal information is registered with the selected group and is displayed under the Folder.

9. If you want to, you can register recipient persons whose information is already in
existence with a group. To do this, select and right-click the person whose informa­tion you want to register, and select [Copy] from the menu that appears.

The selected personal information will be copied.

10. Select a folder with which to register the personal information, right-click the se­lected folder, and select [Paste] from the menu that appears.

The personal information is registered and is displayed under the Folder.

The registration folder can be 3 layers deep.

11. If there is any personal information you find unnecessary, you can select it and click
the [Delete] button.

A confirmation message will appear. Click the [OK] button and the corresponding personal informa-

tion or folder will be deleted.

12. If you need to make changes to personal information, select it and click the [Edit]
button.

The corresponding [Personal Information] dialog box will appear, allowing you to make changes to

the displayed information.

7-8 Print Controller INSTRUCTION MANUAL