Konica Minolta bizhub C6500P User Manual

Creo Color Servers

IC-304 Print Controller

2.0

User Guide

English

731-00952B-EN Rev A

Copyright

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Contents

1 Welcome 1

Welcome to the IC-304 Print Controller User Guide...............................................................................2

Overview of IC-304 Print Controller ........................................................................................................ 2

Hardware and Software Components.............................................................................................. 3

Supported File Formats ................................................................................................................... 4

Workflow .......................................................................................................................................... 5

IC-304 Print Controller Network Printers ......................................................................................... 5

2 Getting Started 7

Turning On the IC-304 Print Controller ................................................................................................... 8

The Workspace ....................................................................................................................................... 9

The Printer Status Pane ................................................................................................................. 11

The Alerts Window ......................................................................................................................... 12

The Job Info Area........................................................................................................................... 12

The Preferences Window...................................................................................................................... 14

The Resource Center ............................................................................................................................ 15

The Job Parameters Window................................................................................................................ 16

The Help Menu...................................................................................................................................... 18

Turning Off the IC-304 Print Controller ................................................................................................. 19

3 Working at a Client Workstation 21

Printing a Job from a Client Workstation .............................................................................................. 22

Defining a Printer in Windows ........................................................................................................ 23

Defining a Printer on Macintosh..................................................................................................... 26

Working With Hot Folders .............................................................................................................. 29

Print Driver Software............................................................................................................................. 32

Installing the Print Driver Software on Macintosh.......................................................................... 32

Accessing the Print Driver Software .............................................................................................. 38

Setting Job Parameters ................................................................................................................. 40

Using Profiles ................................................................................................................................. 40

Controlled Printing ......................................................................................................................... 42

Viewing the Printer Status.............................................................................................................. 43

PostScript Settings ........................................................................................................................ 46

Working Offline............................................................................................................................... 46

Disabling the Print Driver Software ................................................................................................ 47

Uninstalling the Print Driver Software ............................................................................................ 49

EZ Connect ........................................................................................................................................... 51

Launching EZ Connect................................................................................................................... 52

Adding a Server to the EZ Connect Window ................................................................................. 53

Changing the Server Display Name ............................................................................................... 54

Deleting a Server............................................................................................................................ 54

vi IC-304 Print Controller User Guide

Refreshing the Status of the EZ Connect Window ........................................................................ 55

Searching For a Job on a Server ................................................................................................... 55

Remote Workspace .............................................................................................................................. 55

Launching the Remote Workspace................................................................................................ 56

Creo Color Server Job Ticket Software................................................................................................ 57

Installing the Job Ticket Software.................................................................................................. 57

Creating a Job Ticket..................................................................................................................... 58

Loading a Job Ticket ..................................................................................................................... 59

Submitting a Loaded Job Ticket for Printing ................................................................................. 60

Managing Servers .......................................................................................................................... 61

Updating the Creo Color Server Job Ticket Software ................................................................... 62

Changing the Location of Saved Job Tickets................................................................................ 62

Web Center........................................................................................................................................... 63

The Web Viewer ............................................................................................................................. 64

Downloads ..................................................................................................................................... 65

Links............................................................................................................................................... 65

4 Basic Workflows 67

Basic Job Workflow .............................................................................................................................. 68

Submitting...................................................................................................................................... 68

Processing ..................................................................................................................................... 68

Storage........................................................................................................................................... 69

Importing and Printing Jobs ................................................................................................................. 70

Importing Files ............................................................................................................................... 71

Resubmitting.................................................................................................................................. 72

Remote Scanning Application .............................................................................................................. 72

Setting Up Scan Boxes ................................................................................................................. 73

Managing Scanned Images ........................................................................................................... 77

5 Managing Jobs 79

Managing the Job Queues.................................................................................................................... 80

The Queues.................................................................................................................................... 81

Status Information.......................................................................................................................... 84

Suspending and Resuming Queues .............................................................................................. 84

Changing the Order of Jobs in the Queues ................................................................................... 85

Aborting a Running Job ................................................................................................................. 85

Batching Jobs ................................................................................................................................ 86

Moving a Waiting Job to the Storage Area .................................................................................... 87

Deleting a Job ................................................................................................................................ 88

Unlocking a Job ............................................................................................................................. 88

Managing the Storage Area .................................................................................................................. 89

Previewing a Job .................................................................................................................................. 93

Navigation Buttons ........................................................................................................................ 94

Using the Preview Tools ................................................................................................................ 94

Viewing Pages in the Job Preview & Editor Window ..................................................................... 95

Contents

Editing an RTP Job ........................................................................................................................ 97

Job Accounting................................................................................................................................... 100

Viewing the Accounting Information ............................................................................................ 101

Printing and Exporting the Accounting Log ................................................................................. 103

Clearing the Information from the Accounting Viewer ................................................................. 105

Creating Virtual Printers ...................................................................................................................... 105

Job Report .......................................................................................................................................... 107

6 Production Printing 109

Imposition .......................................................................................................................................... 110

Imposition Workflows................................................................................................................... 110

Printing with Page Exceptions ............................................................................................................ 117

High-Resolution Workflow .................................................................................................................. 119

Creo APR ..................................................................................................................................... 120

Export as PDF2Go ....................................................................................................................... 120

Fonts ................................................................................................................................................... 121

Font List ....................................................................................................................................... 121

Managing Fonts on the IC-304 Print Controller ........................................................................... 124

Downloading Fonts ...................................................................................................................... 124

Managing Paper Type Profiles............................................................................................................ 127

Printing on Tabs Using the Tabs Plug-In for Acrobat ......................................................................... 129

Managing Tabs in the Tab Printing Window ................................................................................ 135

7 Color Workflow 137

Calibration........................................................................................................................................... 138

Color Calibration Method............................................................................................................. 138

Choosing a Calibration Mode ...................................................................................................... 139

Performing Off-the-glass Calibration ........................................................................................... 139

Performing Calibration with a Spectrophotometer ...................................................................... 142

Viewing Calibrated Media Type Information ................................................................................ 145

Color Tools.......................................................................................................................................... 146

Managing Profiles ........................................................................................................................ 146

Editing and Creating Spot Colors ................................................................................................ 149

Protecting RGB and CMYK Colors .............................................................................................. 152

Using the Gradation Tool to Adjust Color .................................................................................... 154

8 VI Workflow 161

VI Overview ......................................................................................................................................... 162

VI Document Formats ......................................................................................................................... 163

Kodak Variable Print Specification............................................................................................... 164

PPML............................................................................................................................................ 165

PostScript Files ............................................................................................................................ 165

Using Variable Print Specification to Print a VI Job............................................................................ 165

viii IC-304 Print Controller User Guide

9 System Administration 167

Setting Up and Configuring the IC-304 Print Controller ..................................................................... 168

Server Setup ................................................................................................................................ 169

Network Setup ............................................................................................................................. 172

Remote Tools Setup .................................................................................................................... 176

Security ........................................................................................................................................ 177

System Disks ............................................................................................................................... 180

Scan Management....................................................................................................................... 181

Mail Service.................................................................................................................................. 183

Connected Finishers .................................................................................................................... 184

Localization .................................................................................................................................. 185

Deletion Policy ............................................................................................................................. 186

Pre-RIP Preview ........................................................................................................................... 187

Print Queue Manager ................................................................................................................... 188

Default Image Size ....................................................................................................................... 189

Calibration Device........................................................................................................................ 190

JDF Output Path .......................................................................................................................... 191

Paper Size Switch ........................................................................................................................ 192

System Messages............................................................................................................................... 193

Job History................................................................................................................................... 194

Messages..................................................................................................................................... 195

Backing Up and Restoring the Configuration .............................................................................. 198

A Setting Parameters 201

Setting Parameters in the Job Parameters Window........................................................................... 202

Print.............................................................................................................................................. 202

Imposition .................................................................................................................................... 205

Quality .......................................................................................................................................... 212

Color ............................................................................................................................................ 216

Finishing....................................................................................................................................... 220

Exceptions ................................................................................................................................... 226

Services ....................................................................................................................................... 229

Setting Parameters in the PPD File..................................................................................................... 233

Glossary 239

Index 253

Welcome

Welcome to the IC-304 Print Controller User Guide .........................2

Overview of IC-304 Print Controller ..................................................2

2 Chapter 1—Welcome

Welcome to the IC-304 Print Controller User Guide

Welcome to your IC-304 Print Controller User Guide.

This user guide is for IC-304 print controller operators and system
administrators and explains how you can quickly and easily print
from the IC-304 print controller or from a client workstation.

Overview of IC-304 Print Controller

The IC-304 print controller is an on-demand prepress system that
uses Creo advanced prepress technologies to drive a printer.

As an optimal digital color solution for printers, the IC-304 print
controller enables you to print from Windows®, Macintosh®, and
UNIX® client workstations. The IC-304 print controller processes
image files in page-description language (PDL) formats—for
example, PostScript®, PDF, and Variable Information—using RIP
(Raster Image Processor) technology. The system converts image
files into a suitable processed format for direct, high-quality digital
printing. The IC-304 print controller
process by allowing printing with preset workflows.

also streamlines the printing

In combination with the printer, the IC-304 print controller enables
you to efficiently print flyers, brochures, pamphlets, dummy
catalogs, short-run trials, and print-on-demand publications. When
installed as a fast network printer with the IC-304 print controller,
the printer prints up to 65 full-color/black and white A4 (210mm x
297mm)/ Letter (8.5 inches x 11 inches) pages per minute.

The IC-304 print controller combines RIP functionalities,
automation, control tools and special hardware development
capabilities with PC architecture.

Overview of IC-304 Print Controller 3

Hardware and Software Components

The IC-304 print controller includes:

• Interface boards

• Software

• Windows XP Professional software system

• Adobe® Acrobat® 8.0

4 Chapter 1—Welcome

Supported File Formats

The IC-304 print controller supports the following file formats:

• PostScript (composite or pre-separated files)

• PDF

• EPS

• Creo VPS (Variable Print Specification)

• PPML (Personalized Print Markup Language)

• JPG

• Pre-separated formats

The IC-304 print controller can import and covert the following
GAP (Graphic Art Port) file types:

• Brisque Jobs

• TIFF

• TIFF IT

• CT / LW

Overview of IC-304 Print Controller 5

Workflow

The IC-304 print controller basic workflow is as follows:

IC-304 Print Controller Network Printers

The IC-304 print controller provides three default network printers,
known also as virtual printers.

Virtual printers are a function used for automating workflows,
which then define job streaming. They contain preset workflows
that are automatically applied to all print jobs processed with that
virtual printer. There is no need to reset job settings for each job,
thus increasing printing efficiency.

Note: By default, the job parameters set in the job (from the client
workstation) override the parameters set in the virtual printer. If you add or
edit a virtual printer, you can select the Override PPD parameters check box
to override the parameters set in the PPD file.

6 Chapter 1—Welcome

The three default virtual printers are:

• Store

Files are spooled directly to the Storage area and await operator
processing. You can only import PDL files (such as: PostScript,
PDF, VPS) to this virtual printer, not RIPped - processed files.

• Print

Files sent to this virtual printer are processed and printed
directly to the printer via the IC-304 print controller.

• Process

Files sent to this virtual printer are automatically processed.
After processing, the files are stored in the
IC-304 print controller until the print operator re-submits them
for printing.

With printing workflows tailored to your job requirements, the IC­304 print controller enables you to:

Storage area of the

• Define new virtual printers

• Choose from which virtual printer to print

For more information on creating and editing virtual printers, see

Creating Virtual Printers

on page 105.

Getting Started

Turning On the IC-304 Print Controller..............................................8

The Workspace..................................................................................9

The Preferences Window ................................................................14

The Resource Center.......................................................................15

The Job Parameters Window ..........................................................16

The Help Menu ................................................................................18

Turning Off the IC-304 Print Controller............................................19

8 Chapter 2—Getting Started

Turning On the IC-304 Print Controller

1. Tur n on t he m oni tor.

2. Open the front panel of the IC-304 print controller, and then

press the power control button.

The power indicator on the front panel lights up and the
Windows operating system starts.

3. By default the IC-304 print controller workspace automatically

opens at start up without the need to log on. In this case, the
IC-304 print controller splash screen appears followed by the
workspace.

Note: If the IC-304 print controller workspace does not appear
automatically after the power button is pressed, from the Windows Start
menu, select IC-304 > IC-304.

If user logon has been specified, the Log On dialog box

4.

appears. To log on, in the Log On dialog box, select your user
type and enter your password.

For more information about specifying user logon see
on page 177.

Security

The Workspace 9

6

1
2
3

5

4

The Workspace

After you turn on the IC-304 print controller, the workspace
automatically appears.

Table 1 describes the IC-304 print controller workspace.

Table 1: IC-304 print controller workspace

Item Name Description

1 Title bar Displays the name of your server and the access level with

which you logged on

2 Menu bar Consists of the

File, Manage, Queues, To ol s , Info, and Help menus.

Click a menu name to open the corresponding menu.

3 Toolbar Consists of shortcut buttons for the Import window, Resource

Center, Calibration, Spot Color Editor, Gradation, and Alerts

10 Chapter 2—Getting Started

Table 1: IC-304 print controller workspace

Item Name Description

4 Printer Status Displays messages about the current printer state and your

printer configuration. You can also find information about the
paper in each tray, the connected finishing devices, toner
availability, and disk space and network details.

5 Queues Consists of the

processed. After a file has been processed successfully, it
moves either to the
area.

6 Storage The

Storage area contains files that:

• were successfully printed

• were held, were aborted, or failed during processing or

printing

• were sent directly from the client workstation to the Storage

area or were imported to the

Process Queue, which lists the files to be

Print Queue (the upper area) or to the Storage

Storage area

The Workspace 11

The Printer Status Pane

The Printer Status pane displays information about the current
printer status—for example, Printing.

The printer icon displays the current printer configuration,
according to the connected feeders and finishers.

Click

Tray s, Finishers, Toners, or Server to display information about

the size and type of paper in each tray, the connected finishing
devices, the available toner, and disk space and network details.

Under
recently calibrated. Progress bars display information about
incoming and outgoing jobs.

If there is a problem with one of the printer components or with the
server, a red indicator appears in the printer icon and next to the
relevant component—for example, if a tray is empty

Server, you can also view the date that the printer was most

.

12 Chapter 2—Getting Started

The Alerts Window

The Alerts window lists all of the alert messages that are generated
during the workflow.

To view alerts:

On the toolbar, click Alerts.

¾

The Job Info Area

The window has two view options:

 All: To view all messages

 Selected: To view alerts related to a selected job. This is the

default view.

The

Job Info area displays a small image of each page in the

selected processed job. The

Job Info area also contains the

The Workspace 13

following information:

• Job’s title

• File type

• Paper size

• Print range

• Total number of pages in the job

• Total number of copies to print

• A box to enter the required page number and arrow buttons to

browse through the pages of your job

To open the Job Info area:

Right-click a job in the Process Queue or Print Queue, and select

¾

Job Info.

14 Chapter 2—Getting Started

The Preferences Window

You can set all system preferences in the Preferences window.

To open the Preferences window:

From the File menu, select Preferences.

¾

The window is divided into two areas:

• Administrator: Users can view these settings, but configuring

these settings depends on the access level defined for each
user.

• General: All users can view these settings, but only an

administrator or operator can configure the settings.

Note: If you log on to the IC-304 print controller as a guest, the Preferences
window is unavailable.

For more information about setting system preferences, see

Setting Up and Configuring the IC-304 Print Controller

page 168.

on

The Resource Center 15

The Resource Center

The Resource Center enables you to add, remove, and manage
external resources for the IC-304 print controller.

To open the Resource Center:

On the toolbar, click Resource Center .

¾

The Resource Center provides access to the following resources:

• Virtual printers, in which you can create, edit and remove virtual

printers, see

• Fonts, see

page 124

• Profile Manager, see

Creating Virtual Printers

Managing Fonts on the IC-304 Print Controller

Managing Profiles

• Backup & Restore configuration, see

the Configuration

• Paper Type Profiles ID, see

page 127

on page 198

Managing Paper Type Profiles

on page 105

on

on page 146

Backing Up and Restoring

on

16 Chapter 2—Getting Started

The Job Parameters Window

The IC-304 print controller enables you to edit imported PDL files
and change the job settings—for example, paper size, imposition,
and color settings—in the job parameters window.

¾ In the queues or Storage area, double-click the job whose

parameters you want to view.

Note: In the queues, you can edit the parameters of jobs that have not
begun to run. If you want to edit the parameters of a running job, you must
first suspend the queue (click the suspend button).

The job parameters window appears.

Note: If you edit the parameters of a job in the Print Queue and the changes
require re-RIPing of the job, it automatically moves to the Process Queue.

The Job Parameters Window 17

Each area in the job parameters window—for example, Print,

Imposition, or Quality— has a set of related parameters and values

that you can select.

Table 2: Description of buttons in the job parameters window

This button Enables you to

Print

Imposition

Quality

Color

Finishing

Exceptions

Set print related parameters—for example,

Print range and Media Type. See

Print

on

page 202

Set parameters related to print layout—for
example,
See

Trim Size and Imposition Method.

Imposition

on page 205

Set parameters related to print quality—for
example,

Trapping and High Image Quality—

and improve the quality of printed jobs. See

Quality

on page 212

Apply last minute color corrections, or set
the output job to match other output

Color

devices. See

on page 216

Set parameters related to finalizing your
printed document—for example, define
settings for the front and back cover. See

Finishing

on page 220

Include special exceptions in a job—for
example, use a different media type for a
front and back cover. See

Exceptions

on

page 226

Services

Set parameters that will assist your job
workflow—for example, delete jobs, change
the location of the entire printed image, or
enter job information

. See

Services

on

page 229

18 Chapter 2—Getting Started

The Help Menu

The Help menu enables you to access the user guide and provides
information about the current version of the IC-304 print controller
installed on your computer.

To open the About window:

¾

From the Help menu, select About.

The About window displays the following information:

• IC-304 print controller version number

• Date the version was installed

• Any IC-304 print controller updates that were installed on top of

the version

To open the user guide:

From the Help menu, select Top ic s.

¾

Turning Off the IC-304 Print Controller 19

Notification area with
IC-304 icon

Notification area without
IC-304 icon

Turning Off the IC-304 Print Controller

1. From the File menu in the workspace, select Exit.

If there are jobs that are being processed or printed, the
following message appears:

There are currently jobs running, are you sure you want
to exit the application?

If there are no jobs being processed or printed, the following
message appears:

Are you sure you want to exit the application?

The IC-304 print controller workspace closes, and you return to
the Windows desktop.

2. Verify that the IC-304 icon does not appear in the notification

area.

3. From the Windows Start menu, Shut Down.

4. In the Shut Down Windows dialog box, select Shut down and

OK.

click

5. When the Windows shutdown is complete, turn off the

monitor.

6. On the IC-304 print controller, click the power button behind

the front door.

The power LED on the front panel turns off.

Note: Some situations may require the power button to be depressed for
more than 4 seconds.

20 Chapter 2—Getting Started

Working at a Client Workstation

Printing a Job from a Client Workstation.........................................22

Print Driver Software .......................................................................32

EZ Connect......................................................................................51

Remote Workspace.........................................................................55

Creo Color Server Job Ticket Software...........................................57

Web Center......................................................................................63

22 Chapter 3—Working at a Client Workstation

Printing a Job from a Client Workstation

To print a job from a client workstation, select one of the following
methods:

• Print the job via one of the IC-304 print controller network

(virtual) printers—for example,

The job is spooled and then processed or printed (according to
the selected job flow of the virtual printer). If you use this
method, you can print from any application —for example,
Microsoft Word— and use any file format from any client
workstation (Windows, Macintosh, or UNIX).

For more information about printing from a client workstation,
see "Printing From Windows" on page 24 and "Printing from a
Macintosh" on page 28.

• Drag the files to a hot folder.

The job is spooled and processed or printed (according to the
selected job flow of the corresponding virtual printer).

Print.

For more information about hot folders, see "Print Driver
Software" on page 32.

If you use the hot folder method, you can print most PDL files
on the IC-304 print controller— for example, PostScript, PDF,
EPS, and Variable Print Specification files.

Note: PDL jobs that are spooled to the IC-304 print controller must have
the appropriate file name extensions—for example, *.ps or *.pdf.

Printing a Job from a Client Workstation 23

Defining a Printer in Windows

The IC-304 print controller can print from a Windows client
workstation that has one of the following operating systems:

• Windows NT® 4.0 Service Pack 6

• Windows 2000 Service Pack 4

• Windows XP Version 2002 Service Pack 1 and Service Pack 2

• Windows Server 2003 Standard

• Windows 2000 Server Service Pack 4

• Windows Vista®

When you add an IC-304 print controller network printer to a client
workstation, the following is installed automatically:

• Print Driver software which enables you to set job parameters

when printing to the IC-304 print controller from any application
on your client workstation. The Print Driver also enables you to
see the IC-304 print controller configuration, monitor the printer
status, and save a set of print parameters for reuse. For more
information about the Print Driver software, see "Print Driver
Software" on page 32.

• IC-304 print controller PPD file which enables you to set job

parameters when printing to the IC-304 print controller from
any application on your client workstation. The PPD file is
enabled when the Print Driver software is disabled. For more
information about the PPD file, see "Appendix A, Setting
Parameters in the PPD File".

• Adobe PostScript printer driver.

The following section describes how to define a IC-304 print
controller network printer for Windows XP.

To define a printer:

1. From the Start menu, select Run.

2. In the Open box, type \\ followed by the host name or IP

address of the print controller, and click

The server window opens.

3. Double-click the desired network printer icon.

OK.

24 Chapter 3—Working at a Client Workstation

4. The network printer is defined on your Windows client

workstation.

Copying the Printer Driver from Windows

Perform this procedure if your client workstation is not on the same
network as the printer and you want to create PostScript files.

1. In the IC-304 print controller, locate drive D and then double-

click the

2. Click PC utilities, and then Printer Driver.

3. Find the directory of the driver relevant to your version of

Utilities folder.

Windows.

4. Compress the directory, and either copy it to a disk or send it

by email to the client workstation.

Printing From Windows

1. Open the file you would like to print in the corresponding

application—for example, open a PDF file in Adobe Acrobat.

2. From the File menu, select Print.

The Print dialog box appears.

3. In the Name list, select the desired IC-304 print controller

network printer—for example,

<servername>_Print.

Printing a Job from a Client Workstation 25

4. If desired, click Properties and modify the job parameters.

Note: By default, the job parameters are displayed through the Print
Driver software. For more information about modifying job parameters,
see "Print Driver Software" on page 32.

If the Print Driver software is disabled, the job parameters are displayed
through the PPD file. For more information about the PPD file
parameters, and disabling the Print Driver software, see "Setting
Parameters in the PPD File" on page 233.

5. Click OK.

6. Click OK in the Print dialog box.

The file is sent to the IC-304 print controller.

26 Chapter 3—Working at a Client Workstation

Defining a Printer on Macintosh

This section describes how to define a IC-304 print controller
network printer for Macintosh client workstations. The IC-304 print
controller can print to Macintosh client workstations running Mac
OS 9 and Mac OS X (10.4).

You can also submit jobs using the IC-304 print controller virtual
printers over a TCP/IP protocol. This connection enables a
significantly higher spooling speed.

Before you set up an IC-304 print controller network printer to a
Macintosh-based client workstation, you must first install the PPD
file. This enables you to set job parameters when printing to the IC­304 print controller from any application on your client workstation.
The PPD file is enabled when the Print Driver software is disabled.
For more information about the parameters available in the PPD
file, see "Appendix A, Setting Parameters in the PPD File".

After the network printer has been set up, you can install the Print
Driver software which enables you to set job parameters when
printing to the IC-304 print controller from any application on your
client workstation. The Print Driver also enables you to see the IC­304 print controller configuration, monitor the printer status, and
save a set of print parameters for reuse.

Copying the IC-304 Print Controller PPD File for Mac OS X (10.4)

To print from your Macintosh computer to the printer, you first need
to manually copy the IC-304 print controller PPD file to the
Macintosh.

1. From the Finder menu, select Go > Connect to Server.

The Connect to Server dialog box appears.

2. In the Server Address box, type the exact name of the server:

smb:// <server_name>, and click

3. In the Connect to Server dialog box, select Guest, and click
Connect.

4. Select the Utilities volume, and click OK.

5. Double-click the Utilities volume icon.

Connect.

Printing a Job from a Client Workstation 27

6. Double-click the PPD folder.

7. Double-click the English folder.

8. Double-click the MacOSX folder and locate either the Europe-A4

or US-Letter folders. (The IC-304V2.PPD file is inside these
folders.)

It is recommended that you copy the folder by dragging it to
the specified folder on your local disk. To do this, open another
Finder window.

9. From the Go menu, select Computer.

10. Click the MacOSX disk icon, and locate the following folder:

Library\Printers\PPDs\Contents\Resources\en.lproj.

11. Drag either the Europe-A4 or US-Letter folder to the en.lproj

folder.

Setting the Network Printer for Mac OS X (10.4)

1. Make sure the IC-304v2.PPD file has been copied to the

computer.

2. From the Go menu, select Applications.

3. Open the Utilities folder and then double-click Printer Setup

.

Utility

The Printer List dialog box appears.

4. Click Add Printer.

The Printer Browser dialog box appears.

5. Click Default Browser.

6. Select either Default Browser or IP Printer.

7. Browse to the print controller (if you are defining an IP printer,

enter the print controller IP address or host name, and the
exact name of the printer to which you want to print—for
example, IC-304_ProcessPrint).

8. In the Printer Using list, select Other.

9. Browse to the folder in which you copied the PPD file:

MACOSX\Library\PPDs\Contents\Resources\en.lproj\Europe-A4 or
US-Letter

.

28 Chapter 3—Working at a Client Workstation

10. Locate the IC-304V2.PPD file and double-click it.

11. Click Add.

You have successfully installed a network printer for the IC-304
print controller and are ready to start printing.

Printing from a Macintosh

1. Open the file you would like to print, in the corresponding

application—for example, open a Quark file.

2. From the File menu, select Print.

3. In the Printer list, select the desired printer—for example,

<server_name>_Print.

Note: If you previously used the Print Driver software for this printer, you
must disable the print driver software before you can print using the PPD
file parameters. See "Disabling the Print Driver Software for Macintosh"
on page 48.

Printing a Job from a Client Workstation 29

4. In the Copies & Pages list, select Printer Features.

A window similar to the one shown below appears. You can set
job parameters.

5. Adjust the printer options as desired.

Notes:

• The Printer's Default option indicates that the value is taken from

the virtual printer that is currently selected.

6. After modifying the job settings, click Print.

The file is sent to the IC-304 print controller.

Working With Hot Folders

For every published IC-304 print controller network printer that you
define on a client workstation, a corresponding hot folder is
automatically created in the IC-304 print controller
folder.

The IC-304 print controller has three default hot folders,

HF_Process, and HF_Store. These hot folders correspond to the

three default printers.

Each hot folder carries the virtual printer's name.

D:\Hot Folders

HF_Print,

30 Chapter 3—Working at a Client Workstation

When you connect from a client workstation to the IC-304 print
controller over the network, you can use the hot folder to submit
PDL jobs to the IC-304 print controller. When you establish a
connection, drag your jobs onto the desired hot folder (according
to the selected workflow).

Tip: You can also drag the hot folder icon to your desktop and create a
short cut to the hot folder.

Jobs that reside in the hot folder will automatically be submitted to
the IC-304 print controller through the corresponding virtual
printer. Consequently, all of the virtual printer job parameters,
inclusive of the workflow, will be applied to the job.

As soon as the job has been spooled to the IC-304 print controller,
it disappears from the hot folder and enters the IC-304 print
controller

Process Queue or Storage area, according to the selected

workflow.

Note: If you send files for printing through a hot folder while the IC-304 print
controller application is down, when the application restarts, the files that
reside in hot folders will immediately be imported to the system.

Hot Folder File Formats

Hot folders may contain all PDL formats that are supported by the
IC-304 print controller, PS, PDF, EPS, PRN, VPS, PPML, TIF, JPG
and GAP.

Note: When you use hot folders to print GAP jobs, the process is automated
and the job is converted to a PDF, which is displayed in the IC-304 print
controller queues. The PDF files can then be programmed and printed as any
other PDF file.

Files with unsupported formats that are moved to a hot folder, will
not be imported to the IC-304 print controller and will remain in the
hot folder.

Printing a Job from a Client Workstation 31

Using Hot Folders From Your Computer

You can use hot folders to process and print files from any
computer. The following procedures explain how to print using hot
folders from Windows and Macintosh OS X.

To print a job using a hot folder from Windows:

1. On your Windows desktop, double-click the Network

Neighborhood

2. Find your IC-304 print controller.

3. Double-click the IC-304 print controller.

4. Double-click the desired hot folder—for example, HF_Process.

Tip: You can also drag the hot folder icon to your desktop to create and
use a shortcut to the folder in the future.

You can now drag the desired files to the hot folder. All the files
are processed and printed automatically to the printer,
according to the hot folder workflow.

icon.

To print a job using a hot folder from a Mac OS X:

1. From the Finder menu bar, select Go>Connect to Server.

The Connect to Server window appears.

2. Locate your IC-304 print controller on the network, and click

Connect.

3. Select Guest, and then click Connect.

4. From the list, select the desired hot folder—for example,

HF_Process—and then click OK.

The hot folder

icon appears on your desktop. You can now drag the

desired files to the hot folder icon. All the files are processed and
printed automatically to the printer, according to the hot folder
workflow.

32 Chapter 3—Working at a Client Workstation

Print Driver Software

IC-304 print controller Print Driver software enables you to set job
parameters when printing to the IC-304 print controller from any
application on your Windows-based and Macintosh-based client
workstation. The Print Driver also enables you to see the IC-304
print controller configuration, monitor the printer status, and save a
set of print parameters for reuse.

The Print Driver software is automatically installed in the Windows­based client workstation when you set up a network printer. When
working with a Macintosh client workstation, you must install the
Print Driver software manually, as described in the next section.

Installing the Print Driver Software on Macintosh

You can find the Print Driver software installation file from one of
the following locations:

• Web center

• D:\\Utilities\Mac Utilities folder

Print Driver Software 33

To install the Print Driver software:

1. In the Mac Utilities folder, double-click the

IC-304V2_ColorServerPrintDriverInstaller.dmg file.

2. Double-click the IC-304V2_ColorServerPrintDriverInstaller.

The Print Driver installation wizard appears.

34 Chapter 3—Working at a Client Workstation

3. Click Continue.

4. In the Licensing window, click Continue.

5. In the Easy Install window, click Upgrade.

6. Type your name and password, and click OK.

Print Driver Software 35

The Print Driver software is installed.

7. Click Close.

To define a printer with the Print Driver software:

1. In the System Preferences window, double-click Print & Fax.

2. In the Print & Fax window, click to add a printer.

36 Chapter 3—Working at a Client Workstation

3. In the Printer Browser window, click More Printers.

4. Select the desired network printer.

5. In the Printer Model list, select Other.

6. Browse to the folder in which you copied the PPD file,

MACOSX\Library\PPDs\Contents\Resources\en.lproj\Europe-A4 or
US-Letter

, and select the IC-304V2.ppd file.

Print Driver Software 37

7. Click Add.

The Printer Driver software is installed for the network printer.

38 Chapter 3—Working at a Client Workstation

To enable the Print Driver software:

1. In the Print & Fax window, double-click the network printer.

2. Click Utility.

3. In the Enable Enhanced User Interface list, select On.

4. Click Apply.

Accessing the Print Driver Software

1. Open the file that you want to print, for example, a PDF file.

2. From the File menu, select Print.

Print Driver Software 39

3. In the Print dialog box do one of the following.

• For Windows, click Properties.

• For Macintosh:

• Select the desired printer, and then select Special

features

.

• Click Job Parameters

If this is the first time that you are using the Print Driver
software, a message tells you that the software is loading. Then
a dialog box with the print settings appears.

Note: The loading process might take a few minutes. Afterwards,
accessing the Print Driver software takes less time.

40 Chapter 3—Working at a Client Workstation

Setting Job Parameters

In the Print Driver window, click the tab on which you want to set
job parameters.

The job parameters are described in full on page 202.

Using Profiles

Once you have set the parameters for a job, you can save the
settings as a profile for future use. Profiles are useful when you
want to print different jobs with the same settings, or if you want to
reprint a job.

Print Driver Software 41

To create a profile:

1. Set the desired job parameters, and click Save Settings .

2. Locate the folder in which you want to save the settings.

3. In the File name box, type the desired file name.

4. Click Save.

To retrieve a profile:

1. In the Print Driver window, click Load Settings .

2. Locate the profile, and click Open.

The saved settings are applied to the job.

Note: You can modify any of the settings as desired.

42 Chapter 3—Working at a Client Workstation

Controlled Printing

The controlled printing feature controls and protects printing of
sensitive data. You can password-protect a job on the client
workstation in the Print Driver window and submit it to print. When
the job has finished printing, it is automatically deleted. If the job
fails during processing or printing—for example, due to a paper
jam, or the job was aborted, the job is moved to the Storage area
and requires a password to reprint it.

You cannot perform the following actions on a controlled job that
resides in the Storage area.

• Archive

• Export as PDF2GO

• Duplicate

• Preview

• View a thumbnail image

To lock the job:

1. In the Print Driver window, click Controlled Printing .

2. In the Password box, type a password consisting of four digits,

and click

OK.

Print Driver Software 43

3. Submit the job to one of the published printers:

• Print—the job is processed and waits for the correct

password in the Print queue

• Process—the job is processed and stored in the Storage

area

• Store—the job is not processed and waits in the Storage

area

The job appears in the Print queue/Storage area with the
locked indicator. The job must be unlocked before you can
change job parameters or send the job to print. For information
about how to unlock the job, see page 88.

Viewing the Printer Status

1. In the Print Driver window, click Printer Status.

2. Click the Tray s tab to view information on the paper stock in

the trays.

44 Chapter 3—Working at a Client Workstation

3. Click the Finishers tab to view information on the finishing

options.

4. Click the Toner tab to view information on the toners.

Print Driver Software 45

Note: The resource information is not refreshed dynamically. Click Update to
refresh the resource information, and the gradation tables.

46 Chapter 3—Working at a Client Workstation

PostScript Settings

1. In the Print Driver window, click PostScript.

2. Adjust the settings as desired.

Working Offline

3. Click OK to save the settings.

When the printer is offline, you can select and save settings in the
Print Driver software for the selected virtual printer. However, you
cannot update the display of information about the printer
resources—for example, paper or toner

Offline mode applies to the following scenarios:

• Your workstation is not connected to the IC-304 print

controller.

• The printer and the IC-304 print controller are not

communicating.

• You are working in a non- TCP/IP environment —such as a

Novell environment.

• The selected printer is not published on the IC-304 print

controller.

Print Driver Software 47

Disabling the Print Driver Software

Disabling the Print Driver Software in Windows

The Print Driver software is enabled by default. Disable the Print
Driver software if you want to access the PPD file parameters.

To disable the print driver software:

1. From the Windows Start menu, select Settings > Printers and

.

Faxes

2. Right-click the printer icon, and select Properties.

3. Click the Print Driver tab.

4. In the Enable enhanced user interface list, select off.

5. Click Apply.

6. Click OK to close the dialog box.

48 Chapter 3—Working at a Client Workstation

Disabling the Print Driver Software for Macintosh

1. In the Print & Fax window, double-click the network printer.

2. Click Utility.

3. In the Enable Enhanced User Interface list, select Off.

4. Click Apply.

Print Driver Software 49

Uninstalling the Print Driver Software

Uninstalling the Print Driver Software in Windows

1. From the Windows Start menu, select Settings > Printers and

Faxes

.

2. Right-click the IC-304 print controller network printer, and

select

The printer is deleted from your client workstation.

3. In the Printers and Faxes window, from the File menu, select

Server Properties.

4. In the Print Server Properties dialog box, click the Drivers tab,

select the printer—for example AdobePS IC-304V2—and click

Remove.

The driver is removed.

5. From the Windows Start menu, select Run.

6. Locate the server.

Delete.

7. Navigate to D:\Utilities\PC Utilities\Driver Extension.

8. Double-click Creo_Driver_Uninstall.exe.

The Print Driver software is uninstalled.

50 Chapter 3—Working at a Client Workstation

Uninstalling the Print Driver Software for Macintosh

1. Browse to the Library\Printers\Creo_Color_Server_Tools folder.

2. Delete the Creo_Color_Server_Tools folder.

3. Browse to the Library\Receipts folder and delete all of the IC-

304V2*.pkg

files.

4. Open the System Preferences window and select Print & Fax.

EZ Connect 51

5. In the Print & Fax dialog box, select the network printer.

EZ Connect

6. Click to delete the network printer.

The Print Driver software is uninstalled.

EZ Connect enables you to view information about any IC-304
print controller on your network from your Windows-based client
workstation. You can:

• View the press status

• Refresh the press status

• Search for jobs

• Access the Remote Workspace, or Web Center

52 Chapter 3—Working at a Client Workstation

Installing EZ Connect On Your Client Workstation

1. In the D://Utilities/PC Utilities folder on the print controller, locate

EZConnect_v1_0_Setup.exe file, and copy it to your client

the
workstation.

2. On your client workstation, double-click the

EZConnect_V1_0_Setup.exe file.

The EZConnect software installation begins.

Launching EZ Connect

1. From the Windows Start menu, select Programs > EZConnect >
EZConnect Runner

The EZ Connect icon appears in the Notification area.

2. Double-click the EZ Connect icon.

.

EZ Connect 53

Adding a Server to the EZ Connect Window

1. In the EZ Connect window, click the Settings button , and

select Setup from the list.

2. Click New.

3. In the Hostname/IP box, type the server’s name or IP address.

4. In the Display Name box, type the server name that you want to

appear in the EZ Connect window—this is for display
purposes only.

5. In the Ty p e list, select IC-304.

6. Click Connect.

The server is displayed in the EZ Connect window.

54 Chapter 3—Working at a Client Workstation

7. (Optional) To change the position of the server in the list, click

the Move Up or Move Down buttons to change the position of
the server in the list.

8. From the Default Launch Application list, select the application

(Remote Workspace or We b Vi ewer) that you will use to access
the server.

9. From the Language list, select the required language.

10. Select the Error Status Notification Sign check box to display a

sign for errors.

11. Click Save.

The server appears in the EZ Connect window.

Changing the Server Display Name

1. In the EZ Connect window, click the Settings button , and

select Setup from the list.

2. In the list of servers, select the required server.

Deleting a Server

3. Click Edit.

4. In the Display Name box, type the new display name for the

server.

5. Click Save.

The new name appears in the EZ Connect Setup window.

1. In the EZ Connect window, click the Settings button , and

select Setup from the list.

2. In the list of servers, select the required server.

3. Click Delete.

The server is removed from the list.

Remote Workspace 55

Refreshing the Status of the EZ Connect Window

¾ In the EZ Connect window, click the Refresh button .

Searching For a Job on a Server

1. In the EZ Connect window, click the Search button .

2. From the server list, select one of the following to search for

the job:

• All Servers

• A specific server

3. In the blank white box, type the exact name of the job and then

click Search.

The job appears in the Search Job window.

4. Select the job to display information about the job.

Remote Workspace

WIth the Remote Workspace application, multiple client
workstation can access a IC-304 print controller at the same time.

In the Remote Workspace window, you can:

• Import jobs

• View and manage job queues

• View printer information

• Set job parameters

Note: To use the Remote Workspace application, you must first install the EZ
Connect tool.

56 Chapter 3—Working at a Client Workstation

Launching the Remote Workspace

1. Run the EZConnect software from the Windows Start menu by

selecting Programs > EZConnect > EZConnect Runner.

2. Double-click the EZ Connect icon in the Notification area .

3. Click the required server.

4. If this is the first time you are accessing the Remote

Workspace application, the Downloading RWS dialog box
appears.

5. Click OK to confirm the message.

6. Click Logon.

The Remote Workspace window appears.

Creo Color Server Job Ticket Software 57

Creo Color Server Job Ticket Software

The Creo Color Server Job Ticket software enables you to create a
job definition format (JDF) file. This JDF
printing parameters (job ticket) and may also include the path to a
file to be printed using those parameters.

Note: If you assign a file to a job ticket, make sure that the file location is
accessible to the Creo color server.

Because you work on a remote computer, you don't need to be
connected to a Creo color server to create a job ticket. You can
assign a job ticket to any type of file. With the Creo Color Server
Job Ticket software you can:

• Create a job ticket

• Open a job ticket

• Load job parameters from a selected server

• Send a job to print using a job ticket that you created

Installing the Job Ticket Software

To install on a Windows-based Client Workstation:

®

file contains a set of

From your client workstation, navigate to the D:/Utilities/PC

¾

Utilities

the

folder on the IC-304 print controller, and double-click

CreoColorServerJobTicket.exe file.

After the installation process is complete, the Creo Color Server
Job Ticket software appears. A shortcut to the Creo Color
Server Job Ticket software appears under

Creo Color Server > Creo Color Server JT

Start > Programs >

.

58 Chapter 3—Working at a Client Workstation

Creating a Job Ticket

To create a job ticket via the Windows-based Client Workstation:

1. From the Start menu, select Programs > Creo Color Server > Creo
Color Server JT > Creo Color Server Job Ticket V1_0

.

2. Set the required job parameters settings.

3. Click Save.

4. In the Save Template box, type a template name for the job

ticket and click

Save.

Creo Color Server Job Ticket Software 59

The job ticket JDF file is saved in the path specified in the
Preferences window. The default path is C:\Documents and
Settings\All Users\Color_Server_Client_Tools\
Creo_Color_Server_JT\V1_0\Creo_Color_Server_JT\
Creo_Color_Server_JT_IC304_1\servers\FactoryDevice.

Loading a Job Ticket

When the Creo Color Server Job Ticket has been created, it
appears under

File > Load.

¾ From the File menu, select Load, and then the job ticket name.

The job ticket appears.

60 Chapter 3—Working at a Client Workstation

Submitting a Loaded Job Ticket for Printing

You can submit a job ticket that has been loaded.

1. Select Submit.

The Submit window appears with the job ticket name.

2. Click Browse next to the Include File check box to locate the file

you want to print using the job ticket.

3. Navigate to the job ticket according to the path specified in the

Preferences window and click

4. Click Submit to submit the job to print.

Open.

Creo Color Server Job Ticket Software 61

Managing Servers

To add a server:

1. From the Tools menu, select Use Online JT From, and then Other

Devices

2. Click Add.

.

3. In the Device Name box, type a name for the server that you

want to use.

4. In the IP/Host Name box, type the IP address or host name of

the server that you want to use.

5. Click Add.

6. Click OK to close the Device Configuration dialog box.

To remove a server:

1. From the Tools menu, select Use Online JT From, and then Other

Devices

.

The Device Configuration dialog box appears.

2. Select the server you want to remove.

62 Chapter 3—Working at a Client Workstation

3. Click Remove.

4. In the Confirmation message window, click Ye s.

To rename a server:

1. From the Tools menu, select Use Online JT From, and then Other
Devices

.

The Device Configuration dialog box appears.

2. In the list of servers, double-click the server you want to

rename.

3. Type a new, unique name for the server.

Updating the Creo Color Server Job Ticket Software

Use the Check for Updates feature to check if a new version of the
job ticket software is available, or if the job parameters settings of
the selected server have changed—for example, paper stock,
gradation tables, imposition templates, and destination profiles.

To check for updates:

From the Help menu, click Check for Updates.

¾

If there are updates, available, the updating process begins. If
there are no new updates, a message is displayed.

Changing the Location of Saved Job Tickets

1. From the Too l s menu, select Preferences.

2. In the Save JDF Location box, click Browse and navigate to the

desired location.

3. Click Select, and then click OK.

Web Center 63

Web Center

The Web Center is a Web page that provides online information
and can be accessed from client workstations. You can connect to
the Web Center with the Internet Explorer 5.0 (or later) and Safari
browsers.

The Web center enables you to:

• View the status of jobs in the queues, the Alerts window in its

current state, and the printer system information

• Download remote client tools, utility applications, color profiles,

and print drivers

• Link to related vendors and products

To connect to the Web Center from a client workstation:

Important: To connect to the Web Center from a client workstation, you
must first enable the web connect service on the IC-304 print controller, see
"Remote Tools Setup" on page 176.

1. On your desktop, click the browser icon.

2. When the browser starts, in the address field type:

http://<IC-304 name>—for example, if the IC-304 station
name is print-controller, type http://<IC-304 name>.

Note: You can also use the IC-304 print controller IP address—for
example, http://192.168.92.10.

64 Chapter 3—Working at a Client Workstation

The IC-304 print controller Web Center appears.

The Web Viewer

The Web Viewer page consists of three tabs that enable you to
view the jobs that currently reside in the IC-304 print controller
queues and

Storage area, and also view messages that currently

appear in the Alerts window. This information is important when
you print from a client workstation because it enables you to
monitor your jobs in the queues and then make any necessary
changes.

Click the logo to return to the Web Center home page.

Table 3: Description of Web Viewer tabs

This tab Enables you to view

Run Queues

Jobs that are currently running in the IC­304 print controller

Queue

.

Print Queue and Process

Web Center 65

Table 3: Description of Web Viewer tabs

Storage IC-304 print controller Storage area and the

jobs that reside in this window

Messages IC-304 print controller alerts. For example,

if a job that you sent to print from your
client workstation has failed—you can view
the message in the Alerts window, edit the
job parameters, and then resend it for
processing and printing on the IC-304 print
controller.

Downloads

The Downloads page enables you to download the most updated
IC-304 print controller utilities for Windows and Macintosh client
workstations. You can download the following items:

• PPD file

• Color profiles

Links

• Utilities—from the Utilities folder

The Links page enables you to connect to the following resources:

• Creo’s VI partners and authoring tool vendors

• Creo Workflow Partnership Program

66 Chapter 3—Working at a Client Workstation

Basic Workflows

Basic Job Workflow.........................................................................68

Importing and Printing Jobs ............................................................70

Remote Scanning Application .........................................................72

68 Chapter 4—Basic Workflows

Basic Job Workflow

The basic workflow in the IC-304 print controller consists of three
main stages:

1. Submitting a file from a client workstation, or importing and

Submitting

printing from the IC-304 print controller, see
page 68

2. After a job is imported, the print engine starts to process the

job, see

3. The job is printed and stored in the Storage area for future use,

see

There are two methods for submitting a file for printing:

Processing

Storage

on page 68

on page 69

• Submit a file from an application on your client workstation—for

example, PDL formats that were created on client workstations
that are not connected to the IC-304 print controller, or files
that are available only on external media.

Submitting

on

Processing

• You can also import job files that reside locally on the IC-304

print controller.

After a job enters the IC-304 print controller, it resides in the
queues or the
consists of two areas:

Storage area, depending on the job flow. The queues

• The Process Queue lists the job currently being processed and

all the jobs that are waiting to be processed.

• The Print Queue lists the job that is currently printing and all the

jobs that were processed successfully and are waiting to be
printed. The
for which the specified paper stock is not available.

Each queue holds jobs in the order in which they enter the queue.

Print Queue also lists held jobs—for example, jobs

Basic Job Workflow 69

The top job in the queue is the currently running job, while all the
others are waiting to run. The

Print Queue and Process Queue areas

show you the number of jobs and their status. You can change the
order of jobs, view and edit the parameters. The

resume

buttons in each queue indicates whether the queue is

suspend and

suspended (red) or not (green).

For more information about how to manage the queues, see

Managing the Job Queues

on page 80.

Storage

70 Chapter 4—Basic Workflows

The Storage area is the main repository for jobs. It can contain:

• Completed jobs

• Jobs that were manually moved to the Storage area

• Jobs that were aborted during processing or printing

• Jobs that failed to complete processing or printing

• Jobs that were imported or spooled directly from a client

workstation.

For more information about the Storage area, see

Storage Area

on page 89.

Importing and Printing Jobs

You import jobs for printing in the following situations:

• When a PDL file is located on an external medium, such as a

CD-ROM

• When the desired file resides locally on the IC-304 print

controller

Managing the

Importing and Printing Jobs 71

Importing Files

1. From the File menu select Import.

2. To access the desired files, click the up one level button ,

or double-click on the file folders to go down the file tree.

3. In the upper list in the Import window, select the desired file

and click

Add .

The file appears in the lower list.

4. Select a printer from the Virtual Printer list.

Note: To remove a file, select the desired file in the lower list in the

Import Job window and click Remove .

5. Click Import.

All files currently listed on the lower list are sent to the IC-304
print controller to be processed and printed as defined in the
selected virtual printer.

72 Chapter 4—Basic Workflows

Resubmitting

You can easily reprint processed jobs that are stored in the Storage
area. Select the job you want to reprint and then submit it. The job
is automatically placed in the

The IC-304 print controller enables you to change job parameters
and edit jobs prior to reprinting.

You can change job parameters in the job parameters window.
Certain changes to the job parameters require you to re-RIP the
job. The IC-304 print controller automatically determines whether
your file requires re-RIPing and places it in the appropriate queue
when you submit it for reprinting.

Print Queue.

Remote Scanning Application

Before you begin using the Remote Scanning Application, you
need to install the application on your client workstation. You can
find the setup file in the

Utilities folder on the installation CD.

The Remote Scanning Application enables you to:

• Set up scan boxes either from the printer or your client

workstation, and then set parameters that specify the location
of your scanned data, the format in which it is saved, and
security settings

• Manage scanned images

Remote Scanning Application 73

A typical scanning workflow with the Remote Scanning Application
is as follows:

Setting Up Scan Boxes

You can set up scan boxes in the following ways:

• On the printer. You can then modify the scan box settings later

on the IC-304 print controller

• With the Remote Scanning Application. This provides a central

location for the system administrator to manage the scan
boxes, and set security and email settings, see page 74

Setting up a Scan Box on the Printer

1. On the printer’s touch screen, press the SCAN key.

2. On the printer’s touch screen, touch the HDD tab.

3. Touch the Address Input button, and then touch the box name.

4. Enter the box name, and then touch the OK button.

Note: When the [Register Name] and the [Search Character] is set, pressing
[Register] allows the destination to be registered.

5. Touch the OK button.

6. Touch Scan Settings.

74 Chapter 4—Basic Workflows

7. Enter the required settings for the scan.

8. Place the image that you want to scan on the printer, and then

press the START key.

Note: After completing the operation, press the Reset key on the Control Panel
in the Scanner Setting screen and the Select Destinations screen to release the
settings. (Touch the Address button to get back to the Select Destinations
screen.)

9. To access your scanned data, open the Remote Scanning

Application, see

Managing Scanned Images

on page 77.

Setting up a Scan Box with the Remote Scan Application

1. From the Start menu, select Programs>IC-304>Remote Scan
Application

2. From the Server Name or IP list, type, or choose, the server

hostname or IP address to which you want to connect, and
click

3. In the Remote Scanning Application dialog box, click the Scan
Box Manager

>Remote Scan.

Connect.

button.

4. Click the Add button to add a new scan box.

Remote Scanning Application 75

5. In the Scan Box Name box, type a name for the scan box.

6. Select the Automatic Copy check box to specify that your data

is automatically copied to the desired location.

7. In the Network Path box, click Browse, and navigate to the

location to which you want to save the scan box. The scan box
is saved on the IC-304 print controller.

8. In the File Type box, enter the format in which you want to save

the data that is saved to the scan box. The available options

JPEG, TIFF and PDF.

are

9. Select Security.

76 Chapter 4—Basic Workflows

10. Select the Secure Scan Box check box to secure the scan box,

and specify a password.

11. Select Send to Email.

12. Select the Send to Email check box to transmit e-mail

automatically to the specified address(es).

13. In the From list, type the email address of the sender.

14. In the To list, type the address to which the e-mail will be sent.

You can add multiple addresses by separating each address
with a semi colon.

15. In the Subject box, type the subject of the e-mail.

16. In the Te xt box, type the text you want to appear in the body of

the e-mail.

17. Select one of the following options:

• Send scan as link to send an e-mail that contains a link to the

scan

• Send scan as attachment to send the scanned data as an

attachment to the e-mail.

18. Click Save to save your changes.

Remote Scanning Application 77

Managing Scanned Images

The Remote Scanning Application provides the following default
scan boxes:

• Public—the settings for the Public folder can be managed by all

users or by an administrator only. These settings are specified
in the Preferences window. For more information, see

Management

on page 181.

• Scan to Print—from which data is sent to the Process Queue to

be processed and printed.

• Calibration—which contains the data saved during calibration.

To manage scanned images:

1. From the Start menu, select Programs>IC-304>Remote Scan

Application

>Remote Scan.

Scan

2. From the Server Name or IP list, type, or choose, the server

hostname or IP address to which you want to connect, and
click

Connect.

78 Chapter 4—Basic Workflows

3. From the ScanBox list select the scan box you want to access.

All jobs scanned to the selected scan box are displayed.

4. Select the desired job, and click Save.

The Save dialog box opens.

5. Select a destination, and click Save.

You can now open, and work with your scanned data.

Managing Jobs

Managing the Job Queues ..............................................................80

Managing the Storage Area.............................................................89

Previewing a Job .............................................................................93

Job Accounting .............................................................................100

Creating Virtual Printers.................................................................105

Job Report.....................................................................................107

80 Chapter 5—Managing Jobs

Managing the Job Queues

After entering the IC-304 print controller, a job resides either in the
queues or in the

Storage area, depending on the job flow.

There are two queues,

Process and Print.

• The Process Queue lists the job that is currently being processed

and the jobs that are waiting to be processed.

• The Print Queue lists the currently printing job and the jobs that

were processed successfully and are waiting to be printed. The

Print Queue also lists held jobs —for example, jobs for which the

specified paper stock is not available.

At any time, you can view information regarding the number and
status of the jobs in the queues. You can also change the order of
the jobs and suspend or resume the queue.

After you start the IC-304 print controller, the queues are
displayed.

Each queue holds jobs in the order in which they enter it. The top
job in the queue is currently running, while all others are waiting to
run.

Note: If there are very short jobs in the Print Queue, several jobs may be
printing at the same time. The jobs marked as printing are listed first and
printed in the order they are listed.

If necessary, you can change the order of the jobs that are waiting
in the queues. You can also view and edit the jobs’ parameters.

Managing the Job Queues 81

The Queues

After you submit PDL jobs (or resubmit PDL jobs), the Process

Queue lists the files to be processed.

Once a file has been processed successfully, it moves to the

Queue and waits to be printed or to the Storage area (depending on

Print

the current job flow or virtual printer).

For more information about operations on the jobs residing in the
queues, see "Aborting a Running Job" on page 85

The queues

list information about the jobs that are being

processed. Status indicators indicate the status of each job.
Table 4 describes the status indicators used in both the

Queue

and Print Queue.

Table 4: Process Queue and Print Queue status indicators

This
Status
Indicator

Indicates This

Process

The job is printing or processing.

The job is on hold in the

Print Queue. If a job is on

hold, it indicates that the selected paper stock is
not available

82 Chapter 5—Managing Jobs

Table 4: Process Queue and Print Queue status indicators

This
Status
Indicator

Indicates This

The job is waiting.

The job has been locked in the Print Driver
software.

You can add, remove, and reorder the columns in the Process

Queue and in the Print Queue.

To add columns:

Right-click the column heading row, select Add and then select

¾

the column that you want to add.

The column is added to the right of the selected column.

To remove columns:

Similarly, you can remove columns in the Process Queue and in the

Print Queue. Right-click the column heading row, select Delete, and

then select the column you want to remove.

To reorder column headings:

In addition, you can change the order of the column headings.
Right-click the column heading row, select

Left or Right.

Table 5: Process Queue and Print Queue column descriptions

This Column Indicates This Information:

Status

Job Title

Current status of the job

Original name of the job and file
extension—for example,

Owner

User name of the system from which this

Move and then select

Lizard.pdf

file originated

Managing the Job Queues 83

Table 5: Process Queue and Print Queue column descriptions

This Column Indicates This Information:

Page Size

Submission time

Pages

Copies

Time Passed

File Type

Media Type

Account

Page size of the finished, trimmed
document

Date and time this job was first submitted
to the IC-304 print controller

Number of pages to be processed in a
PDF job. If the DTP application supported
it, the number of pages is indicated for
other PDL jobs.

Number of copies that were requested to
be printed

Amount of time that has passed since job
processing started

File format of the PDL job—for example,

PS (.ps), PDF(.pdf), VPS(.vps)

Media type defined in the job parameters
window

Account name defined in the job
parameters window

Color Mode

Comments

Color mode defined in the job parameters
window:

grayscale or color

Comments entered in the job parameters
window

84 Chapter 5—Managing Jobs

Status Information

The printing and processing status areas contain the following
information:

• The suspend and resume buttons

• The queue name.

• The number of jobs in the queue—for example, 2.

Suspending and Resuming Queues

If necessary, you can stop a queue temporarily and then later
continue its operation afterwards. To do this, use the

resume

To suspend a queue:

¾

buttons:

Click the suspend button .

suspend and

The processing or printing stops after the current job has
finished running.

To resume a queue:

Click the resume button .

¾

The top job in the queue starts processing or printing.

Managing the Job Queues 85

Changing the Order of Jobs in the Queues

You can rearrange the jobs in a queue to change the order in which
they will be processed or printed. This feature is useful when you
have an urgent job that takes priority, for example.

To move a job up in the queue:

¾

Right-click the job, and select one of the following options:

 Promote: to move the job up one step

 Promote to top: to move the job to the top of the queue

Note: The job is placed below the Printing or Processing job.

To move a job down in the queue:

¾

Right-click the job, and select one of the following options:

 Demote: to move the job down one step

 Demote to bottom: to move the job to the bottom of the

queue.

Aborting a Running Job

To stop processing or printing a running job:

Right-click the running job in one of the queues, and select

¾

Abort.

The job moves from the queue to the

The
the queue starts running.

Storage area.

Aborted status is assigned to the job, and the next job in

86 Chapter 5—Managing Jobs

To return a job to the Process Queue or Print Queue:

In the Storage area, right-click the job and select Submit.

¾

Batching Jobs

The job-batching workflow combines jobs with similar attributes
into a single batch to enable the printer to print the jobs
continuously without pausing. This feature saves printing time,
especially for a large number of small jobs. Jobs that use paper of
the same size and weight are suitable for batching.

When a job enters the

Print Queue, the IC-304 print controller

checks whether the job is suitable for batching with the previous
one:

• A job that can be batched appears with the printing status

indicator. The printer prints both jobs without pausing between
them. All jobs that are batched are grouped together and
highlighted.

• A job that cannot be batched with the previous one waits in the

queue and appears with the
only when the printer finishes the previous job and comes to a
stop.

The IC-304 print controller batches suitable jobs only if they are
consecutive in the queue. Two jobs are not batched if a job that is
not suitable comes between them in the queue.

The job batching option is active by default.

To deactivate job batching:

In the Preferences window, select Print Queue Manager.

¾

waiting status indicator. It is printed

Managing the Job Queues 87

For more information about job batching, see "Print Queue
Manager" on page 188.

Moving a Waiting Job to the Storage Area

To postpone processing or printing of one or more waiting jobs,
use the

To move a waiting job to storage:

Note: You can only perform this action if the job is waiting in the queue. If the
job is active, this option is not available.

1. Select the job in the Print Queue or Process Queue.

Move to storage option.

2. Right-click the job(s), and select Move to storage.

The job(s) move(s) from the queue to the
appears with a

To return a held job from the Storage area to its original queue:

Right-click the job, and select Submit.

¾

The job moves from the

Waiting status.

Storage area to the appropriate queue.

Storage area and

88 Chapter 5—Managing Jobs

Deleting a Job

Once you delete a job from the Process Queue, Print Queue, or

Storage area, you need to resubmit it for processing and printing.

To temporarily remove a job from a queue, use the
option (see "Moving a Waiting Job to the Storage Area" on
page 87).

To delete a job:

Note: You can only perform this action if the job is waiting in the queue. If the
job is active, this option is not available.

1. Right-click the desired job in the queue or Storage area, and

select

Delete.

Move to storage

Unlocking a Job

2. Click Yes.

The selected job(s) is deleted.

Note: You can delete more than one job at a time: Select the jobs, and
from the Job menu, select Delete.

Locked jobs are jobs that have been password-protected in the
Print Driver software before being submitted to print. A locked job
must be unlocked before you can change job parameters or send
the job to print.

A locked job is identified by the

Locked indicator .

For more information about locking a job, see "Controlled Printing"
on page 42.

Managing the Storage Area 89

To unlock a job:

1. Depending on which queue the job is in, do one of the

following:

• In the Print and Process queues, right-click the job that you

want to unlock and select either

immediately

.

Job Parameters or Run

• In the Storage queue, right-click the job that you want to unlock

and select

2. In the Password box, type the password and click OK.

The job is unlocked.

Job Parameters.

Managing the Storage Area

In the Storage area, you can see the number of jobs that are in
storage, their status, and select one of the three views in the
list:

• List: Displays a list of all jobs in the Storage area

• Preview: Displays a list of all jobs and a thumbnail view of the

selected job

• Gallery: Displays a thumbnail of the first page of each job in the

Storage area

View

90 Chapter 5—Managing Jobs

The Storage area contains jobs of various types:

• Printed jobs

• Jobs that you moved to the Storage area or aborted during

processing or printing

• Jobs that failed during processing or printing

• Retrieved jobs

• Jobs that were imported directly to the Storage area from the

client workstation (by selecting the

Store option for the job flow)

Each job in the

Storage area is assigned a status as shown in

Ta bl e 6 .

Table 6: Storage area status descriptions

Icon Status Indicates This

Completed

Waiting

The job has finished printing.

You moved the job from the
queues to the
current job flow or virtual printer
moved the job to the
automatically.

Failed

The job failed during processing
or printing.

Aborted

You aborted the job in the queues
while the job was running.

Locked

The job was locked in the Print
Driver software.

Storage area; or the

Storage area

Submitting Jobs

To submit a job in the Storage area:

¾

In the Storage area, right-click the job, and select Submit.

Processed jobs are submitted to the
are submitted to the

Process Queue.

Print Queue; all other jobs

Managing the Storage Area 91

Duplicating Jobs

Duplicating a processed job creates a PDL version of the job

To duplicate a job:

In the Storage area, right-click the job and select Duplicate.

¾

The selected file is duplicated and is given the name of the
original job followed by the suffix

_dup.

Archiving and Retrieving Jobs

To keep enough disk space free, it is recommended that you back
up jobs and their related files to an external server and then delete
them from the

This backup process is called archiving. You can retrieve archived
jobs and related files later for further use.

To archive a job on an external server:

Storage area.

Before you begin this procedure, make sure that you create a
folder in which to store the archived jobs.

1. In the Storage area, right-click the job you want to archive and

select

Archive.

92 Chapter 5—Managing Jobs

2. Locate the desired folder, and then click Archive .

A cabinet file (a compressed file) that contains all the files
related to the archived job is created at the selected location.

Notes:

• The archived job retains its current status (that is, completed, failed,

held, or aborted) and is archived with the information in its job
parameters and Job History windows.

• When retrieved, the archived job retains the original job name, not

the name assigned when archived.

• You can archive two or more files simultaneously.

3. Delete the job from the Storage area.

To retrieve an archived job:

1. From the File menu, select Retrieve.

The Retrieve dialog box appears.

2. Find the archived job under its archive name, and select the

related cabinet file.