HP Officejet d125xi, Officejet d135xi, Officejet d145, Officejet d155xi Reference Guide

hp officejet

d series

reference guide

All rights are reserved. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company.

Apple, the Apple logo, Mac, Mac logo, Macintosh, and Mac OS are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.

Publication number: C7296-90249 First edition: September 2001 Printed in U.S.A., Mexico, Germany,

Singapore, or China

Windows ME 2000

of Microsoft Corporation.

Intel® and Pentium® are registered trademarks of Intel Corporation.

, Windows NT®, Windows

, Windows XP®, and Windows

are U.S.-registered trademarks

notice

The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett-Packard Company.

Hewlett-Packard assumes no responsibility for any errors that may appear in this document, nor does it make expressed or implied warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose.

The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes.

Note: Regulatory information can be found in the “Technical information” section of the Support and Specifications Booklet.

It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.

• Governmental paper or documents:

-Passports

- Immigration papers

- Selective service papers

- Identification badges, cards, or

insignias

• Governmental stamps:

- Postage stamps

- Food stamps

• Checks or drafts drawn on Governmental agencies

• Paper currency, traveler’s checks, or money orders

• Certificates of deposit

•Copyrighted works

safety information

Warning! To prevent

fire or shock hazard, do not expose this product to rain or any type of moisture.

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

WARNING: potential shock hazard

1 Read and understand all

instructions in the setup poster.

2 Use only a grounded electrical

outlet when connecting the unit to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.

3 Observe all warnings and

instructions marked on the product.

4 Unplug this product from wall

outlets before cleaning.

5 Do not install or use this product

near water or when you are wet.

6 Install the product securely on a

stable surface.

7 Install the product in a protected

location where no one can step on or trip over the line cord, and where the line cord will not be damaged.

8 If the product does not operate

normally, see the online Troubleshoot in g help.

9 No operator-serviceable parts

inside. Refer servicing to qualified service personnel.

10 Use in a well-ventilated area.

contents

1 get help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

2 quick start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

tutorial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

before you begin. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

front panel features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

enhance your copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

copy from the automatic document feeder . . . . . . . . . . . . . . . . . . . 6

menu button review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

front panel overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

use your hp officejet with a computer . . . . . . . . . . . . . . . . . . . . . . . . 10

review the hp director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

hp officejet menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

3 load originals and load paper. . . . . . . . . . . . . . . . . . . . . . 15

load originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

load originals on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

load originals in the automatic document feeder . . . . . . . . . . . . . . 16

load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

load envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

tips for loading other types of paper in the main tray . . . . . . . . . . . . . 20

choose the paper tray and set the paper type . . . . . . . . . . . . . . . . . . 22

set the paper size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

4 use the scan features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

scan an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

scan to a different software program . . . . . . . . . . . . . . . . . . . . . . 24

stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

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hp officejet d series

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

5 use the copy features . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

make copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

increase copy speed or quality . . . . . . . . . . . . . . . . . . . . . . . . . . 28

reduce or enlarge a copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

make copies lighter or darker . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

change color intensity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

enhance text sharpness and photo colors . . . . . . . . . . . . . . . . . . . 29

set the number of copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

change settings for all copy tasks . . . . . . . . . . . . . . . . . . . . . . . . 29

perform special copy jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

copy a photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

fit a copy to the page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

print several copies on one page . . . . . . . . . . . . . . . . . . . . . . . . 31

print two originals on one page . . . . . . . . . . . . . . . . . . . . . . . . . 32

shift image to increase the margin. . . . . . . . . . . . . . . . . . . . . . . . 32

make two-sided copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

collate copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

make a poster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

prepare a color T-shirt transfer . . . . . . . . . . . . . . . . . . . . . . . . . . 35

stop copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

copy setup menu options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

6 use a photo card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

what is a photo card? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

insert a photo card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

cards inserted incorrectly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

save files to the computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

view and edit image files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

use the hp photo view center . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

use the hp workplace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

print from a photo card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

print a proof sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

print all photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

print individual photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

print a DPOF file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

use a proof sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

fill out the proof sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

scan a proof sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

contents

hp officejet d series

photo card functions menu options . . . . . . . . . . . . . . . . . . . . . . . . . . 44

7 use the fax features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

send a fax from your hp officejet . . . . . . . . . . . . . . . . . . . . . . . . . 46

use speed dial entries to send a fax . . . . . . . . . . . . . . . . . . . . . . . 46

send a color fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

broadcast a fax to multiple recipients. . . . . . . . . . . . . . . . . . . . . . 47

schedule a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

cancel a scheduled fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

receive a fax automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

receive a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

generate automated reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

generate manual reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

redial a number automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

adjust the volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

set up speed dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

create individual speed-dial settings. . . . . . . . . . . . . . . . . . . . . . . 51

create group speed-dial settings . . . . . . . . . . . . . . . . . . . . . . . . . 51

set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

reprint the faxes in memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

fax feature menu options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

8 maintain your hp officejet . . . . . . . . . . . . . . . . . . . . . . . . . 57

clean the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

clean the lid backing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

clean the exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

install the automatic document feeder . . . . . . . . . . . . . . . . . . . . . . . . 58

work with printheads and ink cartridges . . . . . . . . . . . . . . . . . . . . . . 58

print a self-test report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

check the ink level. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

perform color calibration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

handle printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

verify a printhead needs to be replaced . . . . . . . . . . . . . . . . . . . . 60

replace the printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

handle ink cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

replace the ink cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

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hp officejet d series

align the printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

clean the printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

clean the ink cartridge contacts. . . . . . . . . . . . . . . . . . . . . . . . . . 66

clean the printhead contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

replacement alternatives. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

override the ink level gauge . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

restore factory defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

set the country or language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

set the power save mode time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

maintenance menu options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

9 additional setup information. . . . . . . . . . . . . . . . . . . . . . . .73

possible installation problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

connect your hp officejet to your computer . . . . . . . . . . . . . . . . . . . . .75

connect your parallel cable adapter . . . . . . . . . . . . . . . . . . . . . . .75

setup for simple sharing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

connect your usb port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

remove and reinstall your hp officejet software. . . . . . . . . . . . . . . . . . 77

learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

contents

get help

help description win mac

Setup Poster The Setup Poster provides instructions for setting up and

configuring your HP OfficeJet. Make sure you use the correct poster for your operating system (Windows or Macintosh).

Product Tour The tour provides a brief introduction to the HP OfficeJet and

its capabilities, so you can start using it immediately. You can take the tour immediately after installing the HP OfficeJet software, or to take the tour at any time, do the following:

Double-click the HP OfficeJet D Series shortcut on the Windows desktop.

In the HP Director, click Help, then choose Product Tour.

After the Product Tour dialog box appears, insert the HP OfficeJet D Series CD-ROM into your computer’s CD-ROM drive, and click Search.

User’s Guide The onscreen User’s Guide provides detailed information on

using your HP OfficeJet and its features. It also provides detailed information on topics ranging from paper types to using other programs with your HP OfficeJet.

For Windows users: Go to the Director, click Help, and then choose User’s Guide. For Macintosh users: Go to the Director, click Tools, and then choose View Onscreen Guide.

Reference Guide This printed Reference Guide contains information on using

your HP OfficeJet and provides additional troubleshooting assistance for the installation process.

Support and Specifications booklet

The printed Support and Specifications booklet provides information for your HP OfficeJet, including how to order supplies and accessories, technical specifications, support, and warranty information.

hp officejet d series

help description win mac

Troubleshooting help To access troubleshooting information, go to the Director,

click Help, then choose Troubleshooting. Troubleshooting is also available via the Help button that appears on some error messages.

Internet help and technical support

Readme file After you install your software, you can access the Readme

Dialog-box help For Windows: Clicking Help in a dialog box displays

If you have Internet access, you can get help from the HP website at:

www.officejetsupport.com

The website also provides answers to frequently-asked questions.

file from either the HP OfficeJet D Series CD-ROM or the HP OfficeJet D Series program folder. To access the Readme file, do the following: For Windows: go to the Windows taskbar, click Start, point to Programs, point to Hewlett-Packard, point to HP OfficeJet

DSeries, and then choose View the Readme File. For Macintosh: go to the

HD:Applications:HP OfficeJet Software folder.

information about options and settings within the dialog box.

To get help while working in a dialog box, click

Accessories guide The Accessories guide provides information on attaching and

setting up the HP 250-sheet plain paper tray, as well as how to load paper into it. It also includes information about the two-sided printing accessory.

Help

get help

tutorial

quick start

You can perform many functions using either the front panel or the HP OfficeJet software.

Even if you do not connect your HP OfficeJet to a computer, you can use the front panel to copy, print photos, or fax documents. You can change a wide variety of settings using the front-panel buttons and menu system.

This brief tutorial teaches you how to use your HP OfficeJet to make a copy, adjust copy settings, and change settings. This is not a comprehensive tutorial; its purpose is to familiarize you with the front panel and the different buttons. It should take about ten minutes to complete the tutorial, after which you can experiment on your own.

We highly recommend that you take this tutorial before you start using your HP OfficeJet for daily tasks.

Review the table of contents or the index to find out about the other frontpanel tasks covered in this Reference Guide.

before you begin Do the following:

• Follow the instructions in the Setup Poster to set up your HP OfficeJet. You should install the HP OfficeJet software before connecting the HP OfficeJet to the computer.

• Make sure paper is loaded in the main tray. If you need more information, see load paper on page 17.

• Have available a color photograph or picture that is smaller than Letter or A4 size. You will use this image for tutorial activities.

• Obtain a two or three-page document. You will use it for tutorial activities.

tutorial

hp officejet d series

front panel features

The front panel is divided into the following main regions:

•Fax area

•Keypad

• Shared buttons and front-panel display

•Copy area

•Scan area

•On button Review the illustrations below and identify the location of the buttons on the

front panel. You will not use all of the front-panel features in the tutorial, but you may find it helpful to note the locations of all the buttons.

t side of the front panel showing the Fax area and the keypa

Scroll through speed-dial entries.

Change the fax resolution.

Redials the most recently dialed number.

Start fax.

Access one-touch speed-dial buttons.Turn Auto Answer on/off.

Use keypad to dial fax numbers or enter text.

Right side of the front panel showing the shared buttons and front-panel display, the Copy area, and the Scan area

Set the copy quality.

Select a currently displayed menu item or value.

Front-panel display.

Scroll through settings options.

Choose the number of copies.

Reduce or enlarge a copy.

Select a specific software program to scan to, or a computer, if on a network

Access photo card, copy, fax, scan, and network settings options.

Make two-sided copies.

Choose the paper type and paper tray.

Turn the HP OfficeJet on or off.

Start a scan.

Start a copy.

Stop a job or exit a menu.

Make brightness and contrast adjustments when faxing and copying.

Access special copy features, such as Fit to Page, Mirror, MarginShift, or Poster.

quick start

hp officejet d series

make a copy Follow the instructions below to make a copy of your color photo or picture.

Open the lid of your HP OfficeJet and place your picture face down in the bottom-right corner of the scanner glass with the sides of the picture touching the right and bottom edges.

Top ed ge of original

enhance your copy

tutorial

In the Copy area of the front panel, press Start Copy, Color. If you had wanted to save the picture to the computer, you would have

pressed Start Scan. If you had wanted to fax the picture, you would have pressed the Black or Color button in the Fax area. For this tutorial, you will continue making a copy.

The default is a single copy. Pressing the Start Copy, Color button on the HP OfficeJet automatically prints one color copy of the picture on the glass. If you had pressed the Start Copy, Black button, the HP OfficeJet would have made a single grayscale copy of your color picture.

Without moving your photo or picture from the glass, press the Number of Copies button two times until 2 Copies is showing.

Press Start Copy, Black on the front panel. The HP OfficeJet makes two black and white copies of your picture. Notice that you did not have to do anything else but select the number

of copies and press a start key. Now you will change an additional setting before making more copies.

Press Number of Copies one more time to increase the copies to 3.

Press the Reduce/Enlarge button. Custom 100% appears in the front-panel display.

hp officejet d series

Use this option to reduce or enlarge your picture.

Press 5 and then the 0 button on the keypad so that 50% appears, then press Enter.

Press Color on the front panel. The HP OfficeJet prints three color copies of your picture, reduced by

50%. If you do not do anything else with your HP OfficeJet, the settings that

you adjusted will return to their default settings within two minutes. The number of copies returns to one and the copy percentage returns to 100%.

If you do not want to wait, press Cancel. Next you will use one of the Special Features options to enlarge your

photograph.

Press Special Features until Fit to Page appears.

Press Enter.

Press Start Copy, Black or Start Copy, Color. A copy of your picture is printed, which fills the whole page. Next, you will review the automatic document feeder.

copy from the automatic document feeder

Your HP OfficeJet has an automatic document feeder (ADF), which you can use to load multiple originals for faster copying, faxing, or scanning. In the next part of this tutorial, you are going to make a fast copy of your two or three-page document.

Remove the photo from the glass.

Place the two or three originals face-up in the automatic document feeder.

Adjust the paper-width guide to fit the size of your original. A message appears on the front-panel display indicating that the

originals are loaded.

Press the Quality button until Fast is lit.

Press Start Copy, Black or Start Copy, Color.

quick start

hp officejet d series

The documents are fed through the ADF and are quickly copied. Next, you will review the Menu button.

menu button review

The Menu button lets you enter the menu system that you use to change photo card, fax, and copy settings, as well as perform maintenance and print reports.

Press Menu. The first submenu appears, which depends on what model of

HP OfficeJet you have.

Press Menu repeatedly to view all the submenus. The submenus are as follows: – 0:Photo Card (some models)

– 1:Copy Setup – 2:Fax Functions – 3:Print Report – 4:Speed Dial Setup – 5:Basic Fax Setup – 6:Advanced Fax Setup – 7:Status and Maintenance – 8:Network Setup (if network hardware is installed, advanced users

only)

Some options are available only on certain models of your HP OfficeJet.

Press Menu.

Press 7, then press 1. This selects Status and Maintenance, then selects the Check Ink Level. The ink supply levels for both the black ink cartridge and the tri-color

ink cartridge appear in the front-panel display.

Press Cancel to clear the front-panel display, if desired. This concludes the brief tutorial. Review the rest of this Reference Guide to find out how to make other

changes and use other features.

tutorial

hp officejet d series

front panel overview

t side of the front pane

Right side of the front panel

feature purpose

12 13

1411 15

2219 23 2420 21

17 18

1 Auto Answer: when the green light is on, fax transmissions will

automatically be accepted.

2 Speed Dial: use to access speed-dial numbers that have been set up from

the front panel or with the HP Director software.

3 One-Touch Speed-Dial Buttons: use to access the first 10 speed-dial

entries.

4 Phone Hook: the green LED in the shape of a phone indicates that the fax

line is in use when lit.

5 Needs Attention: the amber LED in the shape of an exclamation point

indicates that the device needs attention.

6 Resolution: use to set the fax resolution to Fine, Standard, 300 dpi, or

Photo. It will remain at the most recent setting until changed.

quick start

feature purpose

7 Pause/Redial: redials the most recently dialed number when in the ready

state. Inserts a pause (hyphen) when in the dialing state.

8 Start Fax - Black: starts a black and white fax.

9 Start Fax - Color: starts a color fax.

10 Keypad: use to dial fax numbers, and enter numbers such as the quantity

of copies or percentages when reducing or enlarging. You can also enter text using the keypad.

11 Menu: use to access the menu system. The menus that are available

depend which model of the HP OfficeJet you have. Menu options include; Photo Card Fun ctions, Copy Setup, Fax Function s, Print Report, Speed Dial Setup, Basic Fax Setup, Advanced Fax Setup, Status & Maintenance, and Network Setup.

12 Arrows: use to scroll through menu settings, through options within

settings, or to move forward or backward to erase a text entry.

13 Enter: use to select or save the displayed setting.

14 Quality: use to select the quality of the copy from Best, Normal, or Fast.

15 Number of Copies: use to change the number of copies for this copy job.

This button can be used in conjunction with the arrow keys or the keypad to make additional copies.

hp officejet d series

16 Reduce/Enlarge: use to reduce or enlarge an original to a specified image

17 Scan To: use to access a list of software programs that an image can be

18 On: turns the HP OfficeJet on and off.

19 Two-Sided Copy: use to make hands-free two-sided copies. Available only

20 Tray Select/Paper Type: use to select the paper type. The main paper tray

21 Lighter/Darker: use to adjust the lightness and darkness of the copies you

22 Cancel: use to stop a job, exit a menu, or exit button settings.

23 Start Copy - Black: use to start a black and white copy.

front panel overview

size on paper loaded in the selected tray. The original may be fed from the automatic document feeder (ADF) or placed on the glass.

scanned to. You must configure the Scan To list using the HP OfficeJet software on the PC prior to using this feature.

if you have the two-sided printing accessory and the automatic document feeder (ADF).

supports plain paper and specialty papers. If your HP OfficeJet has the 250-sheet plain paper tray, use this button to select both the paper type and the paper tray to use.

make and the faxes you send.

hp officejet d series

feature purpose

24 Start Copy - Color: use to start a color copy.

25 Special Features: use to access options that let you reduce or enlarge to

a specified copy image size on paper loaded in the selected tray. The options are Normal, Fit to Page, Which Size?, Poster, 2 on 1, MarginShift and Mirror.

26 Start Scan: use to start the scan of an original from the ADF or the glass

to the designated Scan To destination. If no change was made to the Scan To destination, the image will be scanned to the HP Photo View Center (Windows) or HP Scan Window (Macintosh) if the HP OfficeJet software is installed.

use your hp officejet with a computer

If you installed the HP OfficeJet software on your computer according to the Setup Poster, you can access all the features of the HP OfficeJet using the HP Director.

review the hp director

The HP Director is available through the desktop shortcut. For Windows Users: Do one of the following:

•Double-click the HP OfficeJet D Series shortcut on the Windows

desktop.

• In the Windows taskbar, click Start, point to Programs, point to

Hewlett-Packard, choose HP OfficeJet D Series, then choose HP Director.

For Macintosh Users: Double-click the HP Director icon on the desktop. See the HP OfficeJet D Series: onscreen User’s Guide for comprehensive

onscreen information about the Director. For Windows Users: Go to the HP Director, click Help, and then choose

User’s Guide. For Macintosh Users: Go to the HP Director, click Tools, and then choose

View Onscreen Guide. The following figure shows some of the features available through the

HP Director for Windows.

quick start

hp officejet d series

feature purpose

1 Help: provides access to onscreen assistance in the form of an onscreen User’s

Guide, Troubleshooting, Product Tour, Director Help, and information about your HP OfficeJet.

567

2 Fax: displays the Send Fax dialog box where you can enter the fax recipient

information, specify the fax quality and color, and start a fax job.

3 Settings: d ispl ays dial og boxes that allow you to view or chang e various sett ings

for print, scan, copy, photo card, Director, maintenance, and fax.

4 Scan Picture: scans a picture and displays it in the HP Photo View Center after

first previewing it in the HP Image Viewer.

5 Copy: displays the Copy dialog box where you can select the paper type,

number of copies, the color, the size, the Creative Copy features, and start a copy.

6 View Images: displays the Photo View Center, where you can view and edit

images, use creative printing, make and print a photo album, print, e-mail, or fax an image, upload an image to the web, or save an image.

7 Scan Document: scans the document and displays it in the HP Image Viewer for

previewing. After you accept the preview, the document is scanned into the text editing program that you have set up.

8 OfficeJetWeb: launches your browser and accesses the HP OfficeJet website.

9 Address Book: provides access to the Windows address book.

use your hp officejet with a computer

hp officejet d series

feature purpose

10 Log: displays a list of faxes recently sent and received.

11 Status: displays the status window.

The following figure shows some of the features available through the HP Director for Macintosh. Consult the legend for a brief explanation of a specific feature.

The Director for Macintosh, in OS9 and OSX

Feature Purpose

1 HP Workplace: displays the HP Workplace, where you can view thumbnails,

view and edit images, print single or multiple photos.

2 Scan: scans a document or photo into the HP Scan Window, where you can

select a destination.

3 Scan Chooser: provides a short cut to the chooser, where you can select the

HP OfficeJet D Series as the scanning device.

4 Copy: copies in black and white or color.

5 Fax: scans a document and opens the fax program.

6 Email: scans a document or photo and attaches it to an e-mail message.

7 OCR: scans a document and converts it to text for editing in a word processor.

8 Tools: accesses the Toolbox, which you can use to maintain and configure the

HP OfficeJet D Series.

quick start

Feature Purpose

9 Customize: displays options for customizing the appearance and functionality

of the Director and scanning.

10 Help: accesses Help for assistance with the HP OfficeJet software.

11 About: accesses copyright information about the HP OfficeJet software.

hp officejet menu functions

Access Menu functions by pressing the corresponding numbers for each menu option. For example: to set the language and country, press Menu, then press 7 and 7. This automatically selects the Status and Maintenance menu, then selects the Set Country and Language option.

hp officejet d series

hp officejet menu functions

hp officejet d series

0:Photo Card

Functions

1:Save Photos to PC

2:Print Proof Sheet

3:Scan Proof Sheet

4: Print Photos

5:Basic Fax

Setup

1:Date and Time

2:Fax Header

3:Rings to Answer

4:Paper Size

5:Tone or Pulse Dialing

1:Copy Setup

0: Collation

1:Enhancements

2:Paper Size

3:Color Intensity

4:Set Copy Defaults

5:Restore Copy Factory Settings

6:Advanced

Fax Setup

1:Automatic Reports Setup

2:Answer Ring Pat tern

3:Busy Redial

4:No Answer Redial

5:Automatic Reduction

6:Backup Fax Reception

7:Er ror Correction Mode

8:Silent Detect

2:Fax

Functions

1:Scan and Fax Black Only

2:Send Fax Later Black Only

3:Fax Forwarding Black Only

4: Polling to Receive

5:Reprint Faxes in Memory

7:Status and Maintenance

1:Check Ink Level

2:Clean PrintHeads

3:Align PrintHeads

4:Perform Color Calibration

5:Restore Factory Defaults

6:Set Power Save Mode Time

7:S et L an gu ag e and Country

8:Ring and Beep Volume

9:Underprinting

3:Print Report 4:Speed Dial

1:Last Transaction

2:Fax Log

3:Speed Dial List

4:Menu Settings

5:Self-Test Report

6:Automatic Reports Setup

8:Network

Setup

JetDirect

CFG IPX/SPX

CFG TCP/IP

CFG LINK

Press functions.

Press or to move to the setting you want. Press setting.

to display the menu

to select the displayed

Enter

Setup

1:Individual Speed Dial

2:Group Speed Dial

3:Delete Speed Dial

4:Print Speed Dial List

quick start

load originals and load

load originals

load originals on the glass

paper

You can copy from originals loaded on the glass or in the automatic document feeder. You can also print and copy onto a variety of paper types, weights, sizes, and transparency films. It is important, however, that you choose the right paper and make sure that it is loaded correctly and not damaged.

Your HP OfficeJet provides two ways to load originals for copying, scanning, and faxing. You can do the following:

• Load originals on the glass

• Load originals in the automatic document feeder

You can copy or scan any original by placing it on the glass.

Many of the Special Features options, such as Which Size? or Poster, will not work correctly if the glass and lid backing are not clean. For more information, see clean the glass and clean the lid

backing on page 57.

load originals

Lift the lid and place the original face down on the glass in the bottomright corner with the sides of the originals touching the right and bottom edges.

It is important to use the bottom-right corner when using the copy, fax, or scan feature.

Tip! If you are copying from a transparency (that is, your original is printed on transparency film), place a blank piece of paper on top of the transparency.

hp officejet d series

Close the lid.

Top edge of original

load originals in the automatic document feeder

Your HP OfficeJet has an automatic document feeder (ADF), which you can use to load up to 30 originals of the following paper types:

• Plain Paper 16 to 36 lb. long grain only

• Specialty Paper – HP Premium Inkjet Paper

– HP Bright White Inkjet Paper

You can also use the ADF to load the following types of originals, but you must load them one sheet at a time:

• Other specialty papers, such as glossy paper

• Overhead transparencies, such as HP Premium Inkjet Transparency Media

• Photo paper, such as Kodak EktaColor Edge-5 (glossy)

• Real Estate paper (single sheet only)

Place all originals in the ADF print side up.

Adjust the paper-width guide to fit the size of your original. A message appears on the display indicating that the originals are

loaded.

load originals and load paper

load paper

hp officejet d series

Following is the basic procedure for loading paper. There are specific considerations for loading certain types of paper, transparency film, and envelopes. After you review this procedure, see tips for loading other types of paper in the main tray on page 20 and load envelopes on page 19.

For best results, adjust the paper settings each time you change paper types or paper sizes. For more information, see choose the paper tray and set the paper type on page 22.

If you have the HP 250-sheet plain paper tray, you can load paper into both the main paper tray and the 250-sheet plain paper tray. If you have the 250-sheet plain paper tray, you should use it for plain paper only. Please refer to the Accessories guide that comes with the paper tray for information about installing the tray, loading paper, and adjusting paper-width and paper-length guides.

Caution! You must also have the two-sided printing accessory installed to use the 250-sheet plain paper tray.

load paper

to load the main paper tray

Lift the output tray up until it catches in the raised position, and slide the paper-width and paper-length guides to their outermost positions.

hp officejet d series

Tap the stack on a flat surface to align the edges of the paper, and then check the paper for the following: – Make sure it is free of rips, dust, wrinkles, and curled or bent

edges.

– Make sure all the paper in the stack is the same size and type,

unless you are working with photo paper.

Insert paper into the main tray print-side down until it stops. If you are using letterhead, insert the top of the page first.

Be careful not to use too much or too little paper. Check that the stack of paper contains several sheets but is no higher than the top of the paper-length guide.

Slide the paper-width and paper-length guides in until they stop at the edges of the paper. Make sure that the paper stack lies flat in the main tray and fits under the tab of the paper-length guide.

Lower the output tray.

To prevent printed paper from falling off the tray, fully extend the output-tray extender.

load originals and load paper

load envelopes

hp officejet d series

To load the 250-sheet plain paper tray

! Review the Accessories guide that came with the 250-sheet plain

paper tray for information on loading paper in this accessory.

Your HP OfficeJet provides two methods for working with envelopes. Do not use shiny or embossed envelopes, or envelopes that have clasps or windows.

• If you are printing one envelope, slide the envelope into the envelope

slot, which is located on the right side toward the back of the output tray. Insert the envelope with the flap up and on the left, as shown in the illustration. Slide the envelope on the top until it stops.

load envelopes

• If you are printing multiple envelopes, remove all paper from the main

tray, and then slide a stack of envelopes into the tray, with the envelope flaps up and to the left (print-side down), until they stop.

hp officejet d series

Adjust the paper-width guide against the envelopes (be careful not to bend the envelopes). Make sure the envelopes fit within the tray (do not overload it).

Consult the help files in your word processing software for details on how to format text for printing on envelopes.

tips for loading other types of paper in the main tray

The following table provides guidelines for loading certain types of paper and transparency film. For best results, adjust the paper settings each time you change paper types and paper sizes. For more information, see choose

the paper tray and set the paper type on page 22.

paper tips

HP papers

Legal-size paper Fully extend the paper-length guide and make sure that the main tray is

• HP Premium Inkjet Paper: Locate the gray arrow on the nonprinting side of the paper, and then insert paper with the arrow side facing up.

• HP Premium or Premium Plus Photo Paper: Load the glossy (print) side down. Always load at least five sheets of regular paper in the main tray first, and then place the photo paper on top of the regular paper.

• HP Premium Inkjet Transparency Film: Insert the film so that the white transparency strip (with arrows and the HP logo) is on top and is going into the tray first.

• HP Iron-On T-shirt Transfers: Flatten the transfer sheet completely before using it; do not load curled sheets. (To prevent curling, keep transfer sheets sealed in the original package until you are ready to use them.) Manually feed one sheet at a time, with the unprinted side facing down (the blue stripe faces up).

• HP Greeting Cards, Glossy Greeting Cards, or Textured Greeting Cards: Insert a small stack of HP greeting-card paper, with the printside down into the main tray until it stops.

• HP Restickable Inkjet Stickers: Place the sheets in the main tray, printside (sticker-side) down.

pushed all the way in.

Postcards (only works with printing)

Insert a stack of postcards with the print-side down into the main tray until it stops. Line the postcards up on the right side of the main tray, slide the width guide up against the left side of the cards, and then slide the paper-length guide in until it stops.

load originals and load paper

paper tips

Labels (works only with printing)

• Always use letter-size or A4-size label sheets designed for use with

• Fan the stack of labels to make sure none of the pages are sticking

• Place a stack of label sheets on top of standard paper in the main tray,

hp officejet d series

HP inkjet products (like Avery Inkjet Labels), and make sure that the labels are not over two years old.

together.

print-side down. Do not insert labels one sheet at a time.

4” x 6” Photo paper (works only with printing)

Continuous (banner) paper (works only with printing)

Insert the photo paper with the print-side down into the main tray until it stops. Place the long edge of the photo paper against the right side of the main tray, slide the paper-width guide up against the long edge of the photo paper, and slide the paper-length guide in until it stops. If the photo paper you are using has perforated tabs, load the photo paper so that the tabs are closest to you.

Continuous banner paper is also known as computer or z-fold paper.

• Before loading banner paper, remove all other paper from the main tray, then raise the output tray until it catches in the raised position.

Raise the output tray until it stays in the raised position.

Insert first edge of paper into the main tray.

• If you use non-HP banner paper, use 20-lb. paper and fan the paper before loading it.

• Verify that the stack of banner paper contains at least five pages in the stack.

• Carefully tear off the perforated edge strips from both sides of the paper stack, if any, and unfold and refold the paper to make sure the pages do not stick together.

• Put the paper in the main tray so that the unattached edge is at the top of the stack. Insert the first edge into the main tray until it stops, as shown in the illustration above.

tips for loading other types of paper in the main tray

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