HP Officejet 6600 User Guide

User Guide

HP Oﬃcejet

6600

HP Officejet 6600 e-All-inOne series

User Guide

Edition 2, 1/2014

Hewlett-Packard Company notices

The information contained in this document is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Acknowledgements

Windows, Windows XP, and Windows Vista are U.S. registered trademarks of Microsoft Corporation.

ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.

Safety information

The printer software is accessible for those with visual impairments or low vision through the use of your operating system's accessibility options and features. It also supports most assistive technology such as screen readers, Braille readers, and voice-to-text applications. For those who are color blind, colored buttons and tabs used in the software and on the printer control panel have simple text or icon labels that convey the appropriate action.

Mobility

For those with mobility impairments, the printer software functions can be executed through keyboard commands. The software also supports Windows accessibility options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The printer doors, buttons, paper trays, and paper guides can be operated by those with limited strength and reach.

Support

For more details about the accessibility of this product and HP's commitment to product accessibility, visit HP's web site at accessibility.

For accessibility information for Mac OS X, visit the Apple web site at www.apple.com/accessibility.

www.hp.com/

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

1. Read and understand all instructions in the documentation that comes with the printer.

2. Observe all warnings and instructions marked on the product.

3. Unplug this product from wall outlets before cleaning.

4. Do not install or use this product near water, or when you are wet.

5. Install the product securely on a stable surface.

6. Install the product in a protected location where no one can step on or trip over the line cord, and the line cord cannot be damaged.

7. If the product does not operate normally, see

8. There are no user-serviceable parts inside. Refer servicing to qualified service personnel.

Solve a problem.

Accessibility

The printer provides a number of features that make it accessible for people with disabilities.

Visual

1 Get started

Accessibility................................................................................................................................9

Eco............................................................................................................................................10

Understand the printer parts.....................................................................................................11

Front view...........................................................................................................................11

Printing supplies area.........................................................................................................11

Back view............................................................................................................................12

Use the printer control panel....................................................................................................12

Overview of buttons and lights...........................................................................................12

Control panel display icons.................................................................................................13

Change printer settings......................................................................................................14

Select the mode............................................................................................................14

To select a different mode............................................................................................14

To change settings for a mode.....................................................................................14

Change the printer settings..........................................................................................15

Find the printer model number.................................................................................................15

HP Digital Solutions..................................................................................................................15

Scan to Computer...............................................................................................................15

HP Digital Fax (Fax to PC and Fax to Mac)........................................................................15

Select print media.....................................................................................................................15

Recommended papers for printing and copying.................................................................16

Recommended papers for photo printing...........................................................................17

Tips for selecting and using media.....................................................................................18

Load an original on the scanner glass......................................................................................18

Load an original in the automatic document feeder (ADF).......................................................19

Load media...............................................................................................................................20

Load standard-size media..................................................................................................20

Load envelopes..................................................................................................................21

Load cards and photo paper...............................................................................................22

Load custom-size media.....................................................................................................23

Maintain the printer...................................................................................................................24

Clean the scanner glass.....................................................................................................24

Clean the exterior ..............................................................................................................24

Clean the automatic document feeder................................................................................25

Update the printer.....................................................................................................................25

Turn off the printer....................................................................................................................26

2Print

Print documents........................................................................................................................27

Print documents (Windows)................................................................................................28

Print documents (Mac OS X)..............................................................................................28

Print brochures.........................................................................................................................28

Print brochures (Windows).................................................................................................29

Print brochures (Mac OS X)................................................................................................29

Print on envelopes....................................................................................................................29

Print on envelopes (Windows)............................................................................................30

Print on envelopes (Mac OS X)..........................................................................................30

Print photos..............................................................................................................................31

Print photos on photo paper (Windows).............................................................................31

Print photos on photo paper (Mac OS X)...........................................................................32

Print on special and custom-size paper....................................................................................32

Print on special or custom-size paper (Mac OS X).............................................................33

Print borderless documents......................................................................................................34

Print borderless documents (Windows)..............................................................................34

Print borderless documents (Mac OS X)............................................................................34

3Scan

Scan an original........................................................................................................................36

Scan to a computer............................................................................................................36

Scan using Webscan................................................................................................................37

Scanning documents as editable text.......................................................................................38

To scan documents as editable text...................................................................................38

Guidelines for scanning documents as editable text..........................................................39

4Copy

Copy documents.......................................................................................................................41

Change copy settings...............................................................................................................41

5Fax

Send a fax................................................................................................................................43

Send a standard fax...........................................................................................................43

Send a standard fax from the computer.............................................................................44

Send a fax manually from a phone.....................................................................................45

Send a fax using monitor dialing........................................................................................46

Send a fax from memory....................................................................................................47

Schedule a fax to send later...............................................................................................47

Send a fax to multiple recipients.........................................................................................48

Send a fax in Error Correction Mode..................................................................................48

Receive a fax............................................................................................................................49

Receive a fax manually......................................................................................................49

Set up backup fax...............................................................................................................50

Reprint received faxes from memory..................................................................................50

Poll to receive a fax............................................................................................................51

Forward faxes to another number......................................................................................51

Set the paper size for received faxes.................................................................................52

Set automatic reduction for incoming faxes........................................................................52

Block unwanted fax numbers.............................................................................................52

Add numbers to the junk fax list...................................................................................53

Remove numbers from the junk fax list........................................................................53

Print a Junk Fax Report................................................................................................54

Receive faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac)..........54

Fax to PC and Fax to Mac requirements......................................................................54

Activate Fax to PC and Fax to Mac..............................................................................55

Modify Fax to PC and Fax to Mac settings...................................................................55

Contents

Set up speed-dial entries..........................................................................................................56

Set up and change speed-dial entries................................................................................56

Set up and change group speed-dial entries......................................................................57

Delete speed-dial entries....................................................................................................57

Print a list of speed-dial entries..........................................................................................58

Change fax settings..................................................................................................................58

Configure the fax header....................................................................................................58

Set the answer mode (Auto answer)..................................................................................58

Set the number of rings before answering..........................................................................59

Change the answer ring pattern for distinctive ring............................................................59

Set the dial type..................................................................................................................60

Set the redial options..........................................................................................................60

Set the fax speed................................................................................................................61

Set the fax sound volume...................................................................................................61

Fax and digital phone services.................................................................................................62

Fax over Internet Protocol........................................................................................................62

Use reports...............................................................................................................................63

Print fax confirmation reports..............................................................................................63

Print fax error reports..........................................................................................................64

Print and view the fax log...................................................................................................64

Clear the fax log.................................................................................................................64

Print the details of the last fax transaction..........................................................................65

Print a Caller ID Report.......................................................................................................65

View the Call History...........................................................................................................65

6 Web Services

What are Web Services?..........................................................................................................66

HP ePrint............................................................................................................................66

Printer Apps........................................................................................................................66

Set up Web Services................................................................................................................67

Set up Web Services using the HP printer software ..........................................................67

Set up Web Services using the printer’s control panel.......................................................67

Set up Web Services using the embedded web server......................................................68

Use Web Services....................................................................................................................68

HP ePrint............................................................................................................................68

Print using HP ePrint....................................................................................................68

Find the printer’s email address...................................................................................69

Turn off HP ePrint.........................................................................................................69

Printer Apps........................................................................................................................69

Use Printer Apps...........................................................................................................69

Manage Printer Apps....................................................................................................69

Turn off Printer Apps.....................................................................................................69

Remove Web Services.............................................................................................................70

7 Work with ink cartridges

Information on ink cartridges and the printhead.......................................................................71

Check the estimated ink levels.................................................................................................72

Printing with black or color ink only..........................................................................................72

Replace the ink cartridges........................................................................................................73

Store printing supplies..............................................................................................................74

Usage information collection....................................................................................................74

8 Solve a problem

HP support................................................................................................................................76

Obtain electronic support....................................................................................................77

HP support by phone..........................................................................................................77

Before you call..............................................................................................................77

Phone support period...................................................................................................78

Telephone support numbers.........................................................................................78

After the phone support period.....................................................................................80

General troubleshooting tips and resources.............................................................................80

Solve printer problems..............................................................................................................80

The printer shuts down unexpectedly.................................................................................81

The printer is making some unexpected noises.................................................................81

Alignment fails....................................................................................................................81

The printer is not responding (nothing prints).....................................................................81

The printer prints slowly......................................................................................................82

Blank or partial page printed...............................................................................................83

Something on the page is missing or incorrect...................................................................83

Placement of the text or graphics is wrong.........................................................................84

Print quality troubleshooting.....................................................................................................85

Solve paper-feed problems......................................................................................................91

Solve copy problems................................................................................................................92

No copy came out...............................................................................................................92

Copies are blank.................................................................................................................93

Documents are missing or faded........................................................................................93

Size is reduced...................................................................................................................93

Copy quality is poor ...........................................................................................................94

Copy defects are apparent.................................................................................................94

The printer prints half a page, then ejects the paper..........................................................95

Paper mismatch..................................................................................................................95

Solve scan problems................................................................................................................95

Scanner did nothing............................................................................................................95

Scan takes too long............................................................................................................96

Part of the document did not scan or text is missing..........................................................96

Text cannot be edited.........................................................................................................96

Error messages appear......................................................................................................97

Scanned image quality is poor...........................................................................................97

Scan defects are apparent.................................................................................................99

Solve fax problems...................................................................................................................99

The fax test failed.............................................................................................................100

Solve problems using Web Services and HP websites .........................................................112

Solve problems using Web Services................................................................................113

Solve problems using HP websites..................................................................................113

Contents

Solve wireless problems.........................................................................................................114

Basic wireless troubleshooting.........................................................................................114

Advanced wireless troubleshooting..................................................................................115

Step 1: Make sure your computer is connected to your network................................115

Step 2: Make sure that the printer is connected to your network...............................116

Step 3: Check to see if the firewall software is blocking communication....................117

Step 4: Make sure the printer is online and ready......................................................117

Step 5: Make sure the wireless version of the printer is set as the default printer

driver (Windows only).................................................................................................118

Step 6: Make sure your computer is not connected to your network over a Virtual

Private Network (VPN)................................................................................................118

After resolving the problems ......................................................................................119

Configure your firewall software to work with the printer........................................................119

Solve printer management problems......................................................................................120

Embedded web server cannot be opened........................................................................120

Troubleshoot installation issues.............................................................................................121

Hardware installation suggestions....................................................................................122

HP software installation suggestions................................................................................122

Solve network problems...................................................................................................123

Understand the Printer Status Report....................................................................................123

Understand the network configuration page...........................................................................124

Clear jams...............................................................................................................................126

Clear paper jams..............................................................................................................126

Avoid paper jams..............................................................................................................128

A Technical information

Warranty information..............................................................................................................130

Hewlett-Packard limited warranty statement....................................................................131

Ink cartridge warranty information....................................................................................132

Printer specifications..............................................................................................................133

Physical specifications......................................................................................................133

Product features and capacities.......................................................................................133

Processor and memory specifications..............................................................................134

System requirements........................................................................................................134

Network protocol specifications........................................................................................134

Embedded web server specifications...............................................................................135

Media specifications.........................................................................................................135

Understand specifications for supported media.........................................................135

Set minimum margins.................................................................................................138

Print specifications............................................................................................................139

Copy specifications...........................................................................................................139

Fax specifications.............................................................................................................139

Scan specifications...........................................................................................................140

Web Services specifications.............................................................................................140

HP ePrint....................................................................................................................140

Printer Apps................................................................................................................140

HP website specifications.................................................................................................140

Environmental specifications............................................................................................140

Electrical specifications....................................................................................................141

Acoustic emission specifications......................................................................................141

Regulatory information...........................................................................................................142

Regulatory Model Number................................................................................................142

FCC statement..................................................................................................................143

Notice to users in Korea...................................................................................................143

VCCI (Class B) compliance statement for users in Japan................................................143

Notice to users in Japan about the power cord................................................................144

Noise emission statement for Germany...........................................................................144

LED indicator statement...................................................................................................144

Gloss of housing of peripheral devices for Germany........................................................144

Notice to users of the U.S. telephone network: FCC requirements..................................145

Notice to users of the Canadian telephone network.........................................................146

Notice to users of the German telephone network...........................................................146

Australia wired fax statement...........................................................................................146

European Union Regulatory Notice..................................................................................146

Products with external AC Adapters...........................................................................147

Products with wireless functionality............................................................................147

European telephone network declaration (Modem/Fax).............................................147

Regulatory information for wireless products...................................................................147

Exposure to radio frequency radiation........................................................................147

Notice to users in Brazil..............................................................................................148

Notice to users in Canada..........................................................................................148

Notice to users in Taiwan...........................................................................................148

Environmental product stewardship program.........................................................................149

Paper use.........................................................................................................................149

Plastics.............................................................................................................................149

Material safety data sheets...............................................................................................149

Recycling program............................................................................................................149

HP inkjet supplies recycling program...............................................................................149

Disposal of waste equipment by users.............................................................................150

Power consumption..........................................................................................................150

Chemical Substances.......................................................................................................150

Battery disposal in Taiwan................................................................................................150

Battery Notice for Brazil....................................................................................................151

Disposal of Waste Electronic Equipment in Brazil............................................................151

Attention California users.................................................................................................151

EU battery directive..........................................................................................................152

RoHS notices (China only)...............................................................................................152

RoHS notices (Ukraine only)............................................................................................153

Restriction of hazardous substance (India)......................................................................153

Third-party licenses................................................................................................................154

B HP supplies and accessories

Order printing supplies online.................................................................................................162

Supplies..................................................................................................................................162

Ink cartridges....................................................................................................................162

HP media..........................................................................................................................163

Contents

C Additional fax setup

Set up faxing (parallel phone systems)..................................................................................164

Select the correct fax setup for your home or office.........................................................165

Case A: Separate fax line (no voice calls received).........................................................167

Case B: Set up the printer with DSL.................................................................................168

Case C: Set up the printer with a PBX phone system or an ISDN line.............................169

Case D: Fax with a distinctive ring service on the same line............................................170

Case E: Shared voice/fax line..........................................................................................171

Case F: Shared voice/fax line with voice mail..................................................................172

Case G: Fax line shared with computer modem (no voice calls received).......................173

Set up the printer with a computer dial-up modem.....................................................173

Set up the printer with a computer DSL/ADSL modem..............................................174

Case H: Shared voice/fax line with computer modem......................................................175

Shared voice/fax with computer dial-up modem.........................................................176

Shared voice/fax with computer DSL/ADSL modem..................................................178

Case I: Shared voice/fax line with answering machine....................................................179

Case J: Shared voice/fax line with computer modem and answering machine................180

Shared voice/fax line with computer dial-up modem and answering machine...........181

Shared voice/fax line with computer DSL/ADSL modem and answering machine.. ..183

Case K: Shared voice/fax line with computer dial-up modem and voice mail..................184

Serial-type fax setup...............................................................................................................186

Test fax setup.........................................................................................................................187

D Network setup

Set up the printer for wireless communication........................................................................188

Before you begin..............................................................................................................188

Set up the printer on your wireless network.....................................................................189

Set up the printer using the HP printer software (Recommended)...................................189

Set up the printer using the Wireless Setup Wizard.........................................................189

Set up the printer using WiFi Protected Setup (WPS)......................................................189

To connect the printer using the Push Button Method...............................................190

To connect the printer using the PIN Method.............................................................190

Set up the printer using the embedded web server (EWS)..............................................190

Change the connection type.............................................................................................190

Test the wireless connection............................................................................................191

Guidelines for ensuring wireless network security............................................................191

Overview of security settings......................................................................................191

Add hardware addresses to a wireless router (MAC filtering)....................................191

Other wireless security guidelines..............................................................................192

Guidelines for reducing interference on a wireless network.............................................192

Change basic network settings...............................................................................................192

View and print network settings........................................................................................193

Turn the wireless radio on and off....................................................................................193

Change advanced network settings.......................................................................................193

Set link speed...................................................................................................................193

View IP settings................................................................................................................193

Change IP settings...........................................................................................................193

Reset network settings.....................................................................................................194

Uninstall and reinstall the HP software...................................................................................194

E Printer management tools

Toolbox (Windows).................................................................................................................195

HP Utility (Mac OS X).............................................................................................................195

Embedded web server............................................................................................................195

About cookies...................................................................................................................195

To open the embedded web server..................................................................................196

Index............................................................................................................................................205

1 Get started

This guide provides details about how to use the printer and how to resolve problems.

Accessibility

•

Eco Understand the printer parts

•

Use the printer control panel Find the printer model number

•

HP Digital Solutions

•

Select print media Load an original on the scanner glass

•

Load an original in the automatic document feeder (ADF)

•

Load media

•

Maintain the printer Update the printer

•

Turn off the printer

NOTE: If you are using the printer with a computer running Windows XP Starter Edition, Windows Vista Starter Edition, or Windows 7 Starter Edition, some features might not be available. For more information, see

Accessibility

System requirements.

The printer provides a number of features that make it accessible for people with disabilities.

Visual

The HP software provided with the printer is accessible for those with visual impairments or low vision by using your operating system's accessibility options and features. The software also supports most assistive technology such as screen readers, Braille readers, and voice-to-text applications. For those who are color blind, colored buttons and tabs used in the HP software and on the printer control panel have simple text or icon labels that convey the appropriate action.

Mobility

For those with mobility impairments, the HP software functions can be executed through keyboard commands. The HP software also supports Windows accessibility options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The printer doors, buttons, paper trays, and paper guides can be operated by those with limited strength and reach.

Support

For more details about the accessibility of this printer and HP's commitment to product accessibility, visit HP's web site at

For accessibility information for Mac OS X, visit the Apple web site at accessibility.

www.hp.com/accessibility.

www.apple.com/

Get started 9

Chapter 1

Eco

Hewlett-Packard is committed to providing quality products in an environmentally sound manner. Design for recycling has been incorporated into this product. For more information, see

HP is committed to helping customers reduce their environmental footprint. HP has provided these features to help you focus on ways to assess and reduce the impact of your printing choices.

For more information about HP's environmental initiatives, visit globalcitizenship/environment/

Manage Power

To conserve electricity, try the following:

• Turn on the printer's Sleep Mode feature, and then select the option for the shortest time. After the printer has been inactive for this period of time, the printer

Environmental product stewardship program.

www.hp.com/hpinfo/

will go into low-power mode. To configure this feature, touch on the printer’s control panel display, touch Sleep, and then touch the desired option.

• Use the printer's Schedule On and Off feature, and then select the days and time you want the printer to turn on and turn off automatically. For example, you can schedule the printer to turn on at 8am and turn off at 8pm from Monday to Friday. In this way, you will save energy during the night and weekends. To configure this

feature, touch Schedule On and Off, and then set the time to turn on and off the printer.

• Adjust the screen brightness to a dimmer setting. To configure this feature, touch

(eco button) on the printer's control panel display, touch Screen

Brightness, and then set the desired option.

NOTE: The printer's Sleep Mode and Schedule On and Off features are

temporarily not available if one or more of the ink cartridges are missing. After the cartridge is reinstalled, these features resume.

CAUTION: HP recommends that you replace any missing cartridges as soon as possible to avoid print quality issues and possible extra ink usage or damage to the ink system. Never turn off the printer when ink cartridges are missing.

Conserve Printing Supplies

To conserve printing supplies such as ink and paper, try the following:

• Change the print mode to a draft setting. Draft setting uses less ink.

• Do not clean the printhead unnecessarily. This wastes ink and shortens the life of the cartridges.

• Reduce paper usage by printing on both sides of the paper. You can first print just the odd pages, flip the pages over, and then print just the even pages.

(eco button) on the printer's control panel display, touch

(eco button)

10 Get started

Understand the printer parts

This section contains the following topics:

•

Front view

•

Printing supplies area Back view

•

Front view

1 Automatic document feeder (ADF)

2 Scanner glass

3 Output tray

4 Output tray extension

5 Input tray

6 Power button

7 Control panel display

8 Control panel

9 Document feeder tray

10 Width guides

Printing supplies area

Understand the printer parts 11

Chapter 1

Back view

1 Ink cartridge access door

2 Ink cartridges

3 Printhead

NOTE: Printing supplies should be kept in the printer to prevent possible print quality issues or printhead damage. Avoid removing supplies for extended periods of time. Do not turn off the printer when a cartridge is missing.

1 Fax port (1-LINE)

2 Fax port (2-EXT)

3 Power input

4 Universal serial bus (USB) port

Use the printer control panel

This section contains the following topics:

Overview of buttons and lights

• Control panel display icons

• Change printer settings

•

Overview of buttons and lights

The following diagrams and related tables provide a quick reference to the printer control panel features.

12 Get started

Label Name and Description

1 Home button: Returns to the home screen from any other screen.

2 Control panel display: Touch the screen to select menu options. For information about the

3 Help button: Opens the Help menu.

4 Cancel button: Stops a job, exits a menu, or exits settings.

5 Right arrow button: Navigates through settings in the menus.

6 Back button: Returns to the previous menu.

7 Wireless light: The light is on when the 802.11 wireless feature is on.

8 Left arrow button: Navigates through settings in the menus.

icons that appear on the display, see

Control panel display icons.

Control panel display icons

Icon Purpose

Shows that a wireless network connection exists. The signal strength is indicated by the number of curved lines. This is for infrastructure mode. For more information, see

Displays a screen where you can learn about printer features that help conserve natural resources and reduce the environmental impact of your printing choices.

TIP: You can configure settings for some features from this screen.

Shows that HP ePrint is turned on. For more information, see HP ePrint.

Set up the printer for wireless communication.

Displays a screen where you can make copies or select other options.

Displays a screen where you can send a fax, or choose fax settings.

Displays a screen where you can make a scan, or change scan settings.

Displays a screen where you can use HP Apps.

Displays a screen where you can adjust photo printing options.

Displays the Setup screen for generating reports, changing fax and other maintenance settings, and accessing the Help screen.

Provides more information about the printer's features.

Use the printer control panel 13

Chapter 1 (continued)

Icon Purpose

Displays a screen where you can see information about the ink cartridges, including fill levels. This icon has a red border when an ink cartridge needs attention.

NOTE: Ink level warnings and indicators provide estimates for planning purposes only. When you receive a low-ink warning message, consider having a replacement cartridge available to avoid possible printing delays. You do not need to replace cartridges until prompted to do so.

Displays the status of the Auto Answer function. Touch Auto Answer to turn it on or off. For more information, see Set the answer mode (Auto answer).

Change printer settings

Use the control panel to change the printer mode and settings, print reports, or get help for the printer.

TIP: If the printer is connected to a computer, you can also change the printer settings using HP software tools available on your computer, such as the HP printer software, HP Utility (Mac OS X), or the EWS. For more information about these tools, see

This section contains the following topics:

Select the mode

•

To select a different mode To change settings for a mode

•

Change the printer settings

Printer management tools.

Select the mode

The main menu of the control panel display shows the available modes for the printer.

To select a mode, touch and then touch the icon to select the desired mode. Follow the prompts on the control panel display to complete the job. The control panel display returns to the main menu when the job is finished.

To select a different mode

Touch arrow) to scroll through the available modes, and then touch the icon to select the desired mode.

To change settings for a mode

1. After selecting a mode, touch the arrow buttons to scroll through the available

2. Follow the prompts on the display to change the settings, and then touch Done.

NOTE: Touch (Back button) to return to the previous menu.

14 Get started

(left arrow) or (right arrow) to see the available modes,

(Back button) to return to the main menu. Touch (left arrow) or (right

settings, and then touch the setting you want to change.

Change the printer settings

To change the printer settings or print reports, use the options available in the Setup screen:

1. Touch

2. Touch the arrows to scroll through the screens.

3. Touch the screen items to select screens or options.

NOTE: Use the (Back) button to return to the previous menu.

(right arrow), and then touch Setup.

Find the printer model number

In addition to the model name that appears on the front of the printer, this printer has a specific model number. You can use this number when obtaining support and to help determine which supplies or accessories are available for your printer.

The model number is printed on a label located on the inside of the ink-cartridge access door, near the ink cartridges area.

HP Digital Solutions

The printer includes a collection of digital solutions that can help you simplify and streamline your work.

Scan to Computer

You can simply walk up to the printer, touch a button on the control panel, and either scan documents directly to a computer or quickly share them with business partners as e-mail attachments.

For more information, see

Scan.

HP Digital Fax (Fax to PC and Fax to Mac)

Never lose important faxes misplaced within a stack of paper pages again!

Use Fax to PC and Fax to Mac to automatically receive faxes and save faxes directly to your computer. With Fax to PC and Fax to Mac, you can store digital copies of your faxes easily and eliminate the hassle of dealing with bulky paper files. In addition, you can turn off fax printing altogether, saving money on paper and ink, and reduce paper consumption and waste.

For more information, see PC and Fax to Mac).

Receive faxes to your computer using HP Digital Fax (Fax to

Select print media

The printer is designed to work well with most types of office media. It is best to test a variety of print media types before buying large quantities. Use HP media for

Select print media 15

Chapter 1

optimum print quality. Visit the HP web site at www.hp.com for more information about HP media.

HP recommends plain papers with the ColorLok logo for printing and copying of everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks and dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.

This section contains the following topics:

•

Recommended papers for printing and copying Recommended papers for photo printing

•

Tips for selecting and using media

Recommended papers for printing and copying

If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing.

Depending on your country/region, some of these papers might not be available.

HP Brochure Paper

HP Professional Paper

HP Premium Presentation Paper

HP Professional Paper

HP Bright White Inkjet Paper

HP Printing Paper HP Printing Paper is a high-quality multifunction paper. It produces

HP Office Paper HP Office Paper is a high-quality multifunction paper. It is suitable for

HP Office Recycled Paper

HP Premium Plus Photo Paper

These papers are glossy-coated or matte-coated on both sides for two-sided use. They are the perfect choice for producing professional quality marketing materials such as brochures and mailers, as well as business graphics for report covers and calendars.

These papers are heavy two-sided matte papers perfect for presentation, proposals, reports, and newsletters. They are heavyweight for an impressive look and feel.

HP Bright White Inkjet Paper delivers high-contrast colors and sharp text. It is opaque enough for two-sided color usage with no showthrough, which makes it ideal for newsletters, reports, and flyers. It features ColorLok Technology for less smearing, bolder blacks, and vivid colors.

documents that look and feel more substantial than documents printed on standard multipurpose or copy paper. It features ColorLok Technology for less smearing, bolder blacks, and vivid colors.

copies, drafts, memos and other everyday documents. It features ColorLok Technology for less smearing, bolder blacks, and vivid colors.

HP Office Recycled Paper is a high-quality multifunction paper made with 30% recycled fiber. It features ColorLok Technology for less smearing, bolder blacksm and vivid colors.

16 Get started

(continued)

(4 x 6 inch), 13 x 18 cm (5 x 7 inch), and two finishes – glossy or softgloss (satin matte). It is acid-free for longer lasting documents.

HP Advanced Photo Paper

HP Everyday Photo Paper

HP Iron-On Transfers HP Iron-on Transfers (for color fabrics or for light or white fabrics) are

This thick photo paper features an instant-dry finish for easy handling without smudging. It resists water, smears, fingerprints, and humidity. Your prints have a look and feel comparable to a store processed photo. It is available in several sizes, including A4, 8.5 x 11 inch, 10 x 15 cm (4 x 6 inch), 13x18 cm (5 x7 inch), and two finishes – glossy or soft gloss (satin matte). It is acid-free for longer lasting documents.

Print colorful, everyday snapshots at a low cost, using paper designed for casual photo printing. This affordable, photo paper dries quickly for easy handling. Get sharp, crisp images when you use this paper with any inkjet printer. Available in semi-gloss finish in 8.5 x 11 inch, A4, 4 x 6 inch and 10 x 15 cm. It is acid-free for longer lasting documents.

the ideal solution for creating custom T-shirts from your digital photos.

To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products

& Services, and select Ink, toner & paper .

NOTE: At this time, some portions of the HP web site are available in English

only.

Recommended papers for photo printing

For the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing. Depending on your country/region, some of these papers might not be available.

HP Premium Plus Photo Paper

HP Advanced Photo Paper

HP Everyday Photo Paper

HP Photo Value Packs HP Photo Value Packs conveniently package original HP ink

HP’s best photo paper is heavyweight for producing professional quality photos. Features an instant-dry finish for easy handling without smudging. It resists water, smears, fingerprints, and humidity. It is available in several sizes, including A4, 8.5 x 11 inch, 10 x 15 cm (4 x 6 inch), 13 x 18 cm (5 x 7 inch), and two finishes – glossy or softgloss (satin matte). It is acid-free for longer lasting documents.

Print colorful, everyday snapshots at a low cost, using paper designed for casual photo printing. This affordable, photo paper dries quickly for easy handling. Get sharp, crisp images when you use this paper with any inkjet printer. Available in semi-gloss finish in 8.5 x 11 inch, A4, 4 x 6 inch, and 10 x 15 cm. It is acid-free for longer lasting documents.

cartridges and HP Advanced Photo Paper to save you time and take the guesswork out of printing affordable, lab-quality photos with your HP printer. Original HP inks and HP Advanced Photo Paper have been designed to work together so your photos are long lasting and

Select print media 17

Chapter 1

(continued)

vivid, print after print. Great for printing out an entire vacation’s worth of photos or multiple prints to share.

To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products

& Services and select Ink, toner & paper.

NOTE: At this time, some portions of the HP web site are available in English

only.

Tips for selecting and using media

For the best results, observe the following guidelines.

• Always use media that conforms to the printer specifications. For more information, see

• Load only one type of media at a time into a tray or automatic document feeder (ADF).

• When loading the trays and ADF, make sure the media is loaded correctly. For more information, see feeder (ADF).

• Do not overload the tray or ADF. For more information, see an original in the automatic document feeder (ADF).

• To prevent jams, poor print quality, and other printing problems, avoid loading the following media in the trays or ADF:

◦ Multipart forms ◦ Media that is damaged, curled, or wrinkled ◦ Media with cutouts or perforations ◦ Media that is heavily textured, embossed, or does not accept ink well ◦ Media that is too lightweight or stretches easily ◦ Media that contains staples or clips

Media specifications.

Load media or Load an original in the automatic document

Load media or Load

NOTE: To scan, copy, or fax documents that contain pages that do not conform to these guidelines, use the scanner glass. For more information, see Load an original on the scanner glass.

Load an original on the scanner glass

You can copy, scan, or fax originals by loading them on the scanner glass.

NOTE: Many of the special features do not work correctly if the glass and lid backing are not clean. For more information, see

18 Get started

Maintain the printer.

To load an original on the scanner glass

Use these steps to load an original on the scanner glass.

1. Lift the scanner lid.

2. Load your original print-side down.

TIP: For more help on loading an original, refer to the engraved guides along

the edge of the glass.

3. Close the lid.

Load an original in the automatic document feeder (ADF)

You can copy, scan, or fax a document by placing it in the automatic document feeder (ADF).

CAUTION: Do not load photos in the ADF; this might cause damage to your photos. Use only media that is supported by the printer. For more information, see Tips for selecting and using media.

NOTE: Only single-sided documents can be scanned, copied, or faxed using the ADF. The ADF does not support double-sided documents.

NOTE: Some features, such as the Fit to Page copy feature, do not work when you load your originals in the ADF. You must load your originals on the glass.

To load an original in the ADF

Use these steps to load a document in the ADF.

1. Load your original print-side up into the ADF. a. If you are loading an original printed in portrait orientation, place the pages

so that the top edge of the document goes in first. If you are loading an original printed in landscape orientation, place the pages so that the left edge of the document goes in first.

b. Slide the media into the ADF until you hear a tone or see a message on the

display indicating that the loaded pages were detected.

TIP: For more help on loading originals in the ADF, refer to the diagram engraved in the document feeder tray.

Load an original in the automatic document feeder (ADF) 19

Chapter 1

2. Slide the width guides inward until they stop at the left and right edges of the media.

NOTE: Remove all originals from the document feeder tray before lifting the lid on the printer.

Load media

This section provides instructions for loading media into the printer.

This section contains the following topics:

Load standard-size media

•

Load envelopes Load cards and photo paper

•

Load custom-size media

Load standard-size media

To load standard-size media

Use these instructions to load standard media.

1. Lift the output tray.

2. Slide the paper width guide out as far as possible.

20 Get started

3. Insert the media print-side down in the tray. Make sure the stack of media is inserted as far inside the printer as possible and does not exceed the line marking in the tray.

NOTE: Do not load paper while the printer is printing.

4. Slide the media guides in the tray until they touch the edge of the stack of media.

5. Lower the output tray.

6. Pull out the tray extender.

Load envelopes

To load envelopes

Use these instructions to load an envelope.

1. Lift the output tray.

2. Slide out the paper width guides in the input tray as far as possible.

Load media 21

Chapter 1

3. Insert the envelopes print-side down and load according to the graphic. Make sure the stack of envelopes does not exceed the line marking in the tray.

NOTE: Do not load envelopes while the printer is printing.

4. Slide the media guides in the tray until they touch the edge of the stack of

envelopes.

5. Lower the output tray.

6. Pull out the tray extender.

Load cards and photo paper

To load cards and photo paper

Use these instructions to load photo paper.

1. Lift the output tray.

2. Slide out the paper width guide in the input tray as far as possible.

3. Insert the media print-side down in the tray. Make sure the stack of media is

inserted as far inside the printer as possible and does not exceed the line marking in the tray. If the photo paper has a tab along one edge, make sure the tab is pointing towards the front of the printer.

NOTE: Do not load paper while the printer is printing.

4. Slide the media guides in the tray until they touch the edge of the stack of media.

22 Get started

5. Lower the output tray.

6. Pull out the tray extender.

Load custom-size media

To load custom-size media

Use these instructions to load custom-size media.

CAUTION: Use only custom-size media that is supported by the printer. For more information, see

1. Lift the output tray.

2. Slide the paper width guide out as far as possible.

3. Insert the media print-side down in the tray. Make sure the stack of media is

inserted as far inside the printer as possible and does not exceed the line marking in the tray.

Media specifications.

NOTE: Do not load paper while the printer is printing.

4. Slide the media guides in the tray until they touch the edge of the stack of media.

5. Lower the output tray.

6. Pull out the tray extender.

Load media 23

Chapter 1

Maintain the printer

This section provides instructions for keeping the printer in top working condition. Perform these maintenance procedures as necessary.

Clean the scanner glass

• Clean the exterior

•

Clean the automatic document feeder

Clean the scanner glass

NOTE: Dust or dirt on the scanner glass, scanner lid backing, or scanner frame

can slow down performance, degrade the quality of scans, and affect the accuracy of special features such as fitting copies to a certain page size.

To clean the scanner glass

1. Turn off the printer. For more information, see

2. Lift the scanner lid.

3. Clean the glass by using a soft, lint-free cloth that has been sprayed with a mild

glass cleaner. Dry the glass with a dry, soft, lint-free cloth.

Turn off the printer.

4. Close the scanner lid, and turn on the printer.

Clean the exterior

WARNING! Before cleaning the printer, turn the printer off by pressing the

(Power button) and unplug the power cord from the electrical socket.

24 Get started

CAUTION: Use only glass cleaner to clean the scanner glass. Avoid cleaners that contain abrasives, acetone, benzene, and carbon tetrachloride, all of which can damage the scanner glass. Avoid isopropyl alcohol because it can leave streaks on the glass.

CAUTION: Do not spray the glass cleaner directly on the glass. If too much glass cleaner is applied, the cleaner could leak under the glass and damage the scanner.

Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off of the case. Keep fluids away from the interior of the printer, as well as from the printer control panel.

Clean the automatic document feeder

If the automatic document feeder picks up multiple pages or if it does not pick up plain paper, you can clean the rollers and separator pad. Lift the automatic document feeder cover to access the pick assembly inside the automatic document feeder, clean the rollers or separator pad, and then close the cover.

To clean the rollers or separator pad

1. Remove all originals from the document feeder tray.

2. Lift the automatic document feeder cover (1).

This provides easy access to the rollers (2) and separator pad (3).

1 Automatic document feeder cover

2Rollers

3 Separator pad

3. Lightly dampen a clean lint-free cloth with distilled water, then squeeze any excess liquid from the cloth.

4. Use the damp cloth to wipe any residue off the rollers or separator pad.

NOTE: If the residue does not come off using distilled water, try using

isopropyl (rubbing) alcohol.

5. Close the cover of the automatic document feeder.

Update the printer

HP is always working to improve the performance of its printers and bring you the latest features. If the printer is connected to a network and Web Services has been enabled, you can check for and install printer updates.

Update the printer 25

Chapter 1

To update the printer, complete the following steps:

On the printer control panel, touch touch Product Updates.

2. Touch Check for Product Update, and then follow the instructions on the display.

TIP: To enable the printer to automatically check for updates, touch Settings, touch Product Updates, touch Auto Update, and then touch Automatically.

Turn off the printer

Turn the printer off by pressing (Power) button located on the printer. Wait until the power light turns off before unplugging the power cord or turning off a power strip.

CAUTION: If you incorrectly turn the printer off, the print carriage might not return to the correct position causing problems with the ink cartridges and print quality issues.

(HP ePrint), touch Settings, and then

26 Get started

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