Hp MFP E57540 User Manual
HP Color LaserJet Managed MFP E57540
User Guide
Copyright and License
Trademark Credits
© Copyright 2018 HP Development Company,
L.P.
Reproduction, adaptation, or translation without
prior written permission is prohibited, except as
allowed under the copyright laws.
The information contained herein is subject to
change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be construed as
constituting an additional warranty. HP shall not
be liable for technical or editorial errors or
omissions contained herein.
Edition 1, 5/2018
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UNIX® is a registered trademark of The Open
Group.
Table of contents
1 Printer overview ........................................................................................................................................................................................ 1
For more information: .............................................................................................................................................................. 1
Warning icons ............................................................................................................................................................................ 2
Printer views .............................................................................................................................................................................. 3
Printer front view ................................................................................................................................................. 3
Printer back view .................................................................................................................................................. 4
Interface ports ...................................................................................................................................................... 5
Control-panel view ............................................................................................................................................... 6
How to use the touchscreen control panel ................................................................................. 8
Printer specications ................................................................................................................................................................ 9
Technical specications ....................................................................................................................................... 9
Supported operating systems ......................................................................................................................... 11
Printer dimensions ............................................................................................................................................ 12
Power consumption, electrical specications, and acoustic emissions .................................................... 14
Operating-environment range ........................................................................................................................ 15
Printer hardware setup and software installation ............................................................................................................ 16
2 Paper trays .............................................................................................................................................................................................. 17
For more information: ........................................................................................................................................................... 17
Load paper to Tray 1 (multipurpose tray) .......................................................................................................................... 18
Introduction ........................................................................................................................................................ 18
Tray 1 paper orientation ................................................................................................................................... 20
Use alternative letterhead mode .................................................................................................................... 21
Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 21
Load paper to Trays 2, 3, 4, and 5 ....................................................................................................................................... 22
Introduction ........................................................................................................................................................ 22
Tray 2 and the 550-sheet trays paper orientation ...................................................................................... 24
Use alternative letterhead mode .................................................................................................................... 25
Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 25
Load and print envelopes ..................................................................................................................................................... 26
Introduction ........................................................................................................................................................ 26
Print envelopes .................................................................................................................................................. 26
ENWW iii
Envelope orientation ......................................................................................................................................... 26
Load and print labels ............................................................................................................................................................. 27
Introduction ........................................................................................................................................................ 27
Manually feed labels ......................................................................................................................................... 27
Use the convenience stapler (c model) ............................................................................................................................... 29
3 Supplies, accessories, and parts .......................................................................................................................................................... 31
For more information: ........................................................................................................................................................... 31
Order supplies, accessories, and parts ............................................................................................................................... 32
Ordering .............................................................................................................................................................. 32
Supplies and accessories ................................................................................................................................. 32
Customer self-repair parts ............................................................................................................................... 33
Replace the toner cartridges ................................................................................................................................................ 35
Introduction ........................................................................................................................................................ 35
Toner-cartridge information ............................................................................................................................ 35
Remove and replace the cartridges ................................................................................................................ 36
Replace the toner-collection unit ........................................................................................................................................ 39
Introduction ........................................................................................................................................................ 39
Remove and replace the toner-collection unit .............................................................................................. 39
Replace the staple cartridge (c models) ............................................................................................................................. 42
Introduction ........................................................................................................................................................ 42
Remove and replace the staple cartridge ...................................................................................................... 42
4 Print .......................................................................................................................................................................................................... 45
For more information: ........................................................................................................................................................... 45
Print tasks (Windows) ............................................................................................................................................................ 46
How to print (Windows) .................................................................................................................................... 46
Automatically print on both sides (Windows) ............................................................................................... 46
Manually print on both sides (Windows) ........................................................................................................ 47
Print multiple pages per sheet (Windows) .................................................................................................... 47
Select the paper type (Windows) .................................................................................................................... 48
Additional print tasks ........................................................................................................................................ 49
Print tasks (macOS) ............................................................................................................................................................... 50
How to print (macOS) ........................................................................................................................................ 50
Automatically print on both sides (macOS) ................................................................................................... 50
Manually print on both sides (macOS) ........................................................................................................... 50
Print multiple pages per sheet (macOS) ........................................................................................................ 51
Select the paper type (macOS) ........................................................................................................................ 51
Additional print tasks ........................................................................................................................................ 51
Store print jobs on the printer to print later or print privately ........................................................................................ 52
Introduction ........................................................................................................................................................ 52
iv ENWW
Create a stored job (Windows) ......................................................................................................................... 52
Create a stored job (macOS) ............................................................................................................................ 53
Print a stored job ............................................................................................................................................... 54
Delete a stored job ............................................................................................................................................ 54
Delete a job that is stored on the printer .................................................................................. 54
Change the job storage limit ....................................................................................................... 54
Information sent to printer for Job Accounting purposes ........................................................................... 55
Print from the USB port ........................................................................................................................................................ 56
Introduction ........................................................................................................................................................ 56
Enable the USB port for printing ..................................................................................................................... 56
Print from a USB ash drive ............................................................................................................................. 57
5 Copy .......................................................................................................................................................................................................... 59
For more information: ........................................................................................................................................................... 59
Make a copy ............................................................................................................................................................................. 60
Copy on both sides (duplex) ................................................................................................................................................. 62
Additional options when copying ........................................................................................................................................ 64
Additional copy tasks ............................................................................................................................................................. 66
6 Scan .......................................................................................................................................................................................................... 67
For more information: ........................................................................................................................................................... 67
Set up Scan to Email .............................................................................................................................................................. 68
Introduction ........................................................................................................................................................ 68
Before you begin ................................................................................................................................................ 68
Step one: Access the HP Embedded Web Server (EWS) .............................................................................. 68
Step two: Congure the Network Identication settings ............................................................................ 69
Step three: Congure the Send to Email feature .......................................................................................... 70
Method one: Basic conguration using the Email Setup Wizard ........................................... 70
Method two: Advanced conguration using the Email Setup ................................................ 74
Step four: Congure the Quick Sets (optional) .............................................................................................. 78
Step ve: Set up Send to Email to use Oice 365 Outlook (optional) ....................................................... 79
Introduction ................................................................................................................................... 79
Congure the outgoing email server (SMTP) to send an email from an Oice 365
Outlook account ............................................................................................................................ 79
Set up Scan to Network Folder ............................................................................................................................................ 81
Introduction ........................................................................................................................................................ 81
Before you begin ................................................................................................................................................ 81
Step one: Access the HP Embedded Web Server ......................................................................................... 81
Step two: Set up Scan to Network Folder ...................................................................................................... 82
Method one: Use the Scan to Network Folder Wizard ............................................................ 82
Method two: Use Scan to Network Folder Setup ..................................................................... 83
ENWW v
Step one: Begin the conguration ......................................................................... 83
Step two: Congure the Scan to Network Folder settings ................................. 84
Step three: Complete the conguration ............................................................... 91
Set up Scan to USB Drive ...................................................................................................................................................... 92
Introduction ........................................................................................................................................................ 92
Step one: Access the HP Embedded Web Server ......................................................................................... 92
Step two: Enable Scan to USB Drive ............................................................................................................... 93
Step three: Congure the Quick Sets (optional) ............................................................................................ 93
Default scan settings for Scan to USB Drive setup ...................................................................................... 94
Default le settings for Save to USB Setup ................................................................................................... 94
Set up Save to SharePoint® (Flow models only) ............................................................................................................... 96
Introduction ........................................................................................................................................................ 96
Before you begin ................................................................................................................................................ 96
Step one: Access the HP Embedded Web Server (EWS) .............................................................................. 96
Step two: Enable Save to SharePoint® and create a Save to SharePoint Quick Set ................................ 97
Scan and save a le directly to a Microsoft® SharePoint site ..................................................................... 99
Quick set scan settings and options for Save to SharePoint® ................................................................. 100
Create a Quick Set ................................................................................................................................................................ 102
Introduction ...................................................................................................................................................... 102
Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 102
Step two: Add and manage Quick Sets ........................................................................................................ 103
Add a Quick Set ........................................................................................................................... 103
Edit a Quick Set ........................................................................................................................... 104
Copy a Quick Set ......................................................................................................................... 104
Remove a Quick Set ................................................................................................................... 105
Quick Set settings and options ................................................................................................. 105
Send a scanned document to one or more email addresses ....................................................................................... 111
Introduction ...................................................................................................................................................... 111
Scan and send a document to email ............................................................................................................ 111
Scan and send to network folder ...................................................................................................................................... 113
Introduction ...................................................................................................................................................... 113
Scan and save the document to a folder ..................................................................................................... 113
Scan and save to a USB ash drive ................................................................................................................................... 115
Introduction ...................................................................................................................................................... 115
Scan and save the document to a USB ash drive .................................................................................... 115
Additional options when scanning .................................................................................................................................... 117
HP JetAdvantage business solutions ................................................................................................................................ 119
Additional scan tasks .......................................................................................................................................................... 120
7 Fax .......................................................................................................................................................................................................... 121
For more information: ......................................................................................................................................................... 121
vi ENWW
Set up fax .............................................................................................................................................................................. 122
Introduction ...................................................................................................................................................... 122
Set up fax by using the printer control panel ............................................................................................. 122
Change fax congurations ................................................................................................................................................. 123
Fax dialing settings ......................................................................................................................................... 123
General fax send settings .............................................................................................................................. 124
Fax receive settings ........................................................................................................................................ 124
Send a fax ............................................................................................................................................................................. 126
Additional fax tasks ............................................................................................................................................................. 128
8 Manage the printer .............................................................................................................................................................................. 129
For more information: ......................................................................................................................................................... 129
Advanced conguration with the HP Embedded Web Server (EWS) ........................................................................... 130
Introduction ...................................................................................................................................................... 130
How to access the HP Embedded Web Server (EWS) ................................................................................ 130
HP Embedded Web Server features ............................................................................................................. 131
Information tab ........................................................................................................................... 131
General tab .................................................................................................................................. 132
Copy/Print tab ............................................................................................................................. 133
Scan/Digital Send tab ................................................................................................................ 134
Fax tab .......................................................................................................................................... 135
Troubleshooting tab ................................................................................................................... 135
Security tab ................................................................................................................................. 136
HP Web Services tab .................................................................................................................. 136
Networking tab ........................................................................................................................... 136
Other Links list ............................................................................................................................ 138
Congure IP network settings ........................................................................................................................................... 139
Printer sharing disclaimer .............................................................................................................................. 139
View or change network settings ................................................................................................................. 139
Rename the printer on a network ................................................................................................................ 139
Manually congure IPv4 TCP/IP parameters from the control panel ..................................................... 140
Manually congure IPv6 TCP/IP parameters from the control panel ..................................................... 140
Link speed and duplex settings .................................................................................................................... 141
Printer security features ..................................................................................................................................................... 142
Introduction ...................................................................................................................................................... 142
Security statements ....................................................................................................................................... 142
IP Security ......................................................................................................................................................... 142
Assign or change the system password using the HP Embedded Web Server .................................... 142
Encryption support: HP High Performance Secure Hard Disks ................................................................ 143
Lock the formatter .......................................................................................................................................... 143
Energy-conservation settings ........................................................................................................................................... 144
ENWW vii
Introduction ...................................................................................................................................................... 144
Set the Sleep/Auto O After Inactivity setting ............................................................................................ 144
Set the sleep timer and congure the printer to use 1 watt or less of power ...................................... 144
Set the sleep schedule ................................................................................................................................... 145
Set the Delay Shut Down setting .................................................................................................................. 145
HP Web Jetadmin ................................................................................................................................................................. 146
Software and rmware updates ........................................................................................................................................ 147
9 Solve problems ..................................................................................................................................................................................... 149
For more information: ......................................................................................................................................................... 149
Customer support ................................................................................................................................................................ 150
Control panel help system ................................................................................................................................................. 151
Restore factory settings ..................................................................................................................................................... 152
Introduction ...................................................................................................................................................... 152
Method one: Restore factory settings from the printer control panel ................................................... 152
Method two: Restore factory settings from the HP Embedded Web Server (network-connected
printers only) .................................................................................................................................................... 152
A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel ............................... 153
Printer does not pick up paper or misfeeds .................................................................................................................... 154
Introduction ...................................................................................................................................................... 154
The printer does not pick up paper .............................................................................................................. 154
The printer picks up multiple sheets of paper ............................................................................................ 156
The document feeder jams, skews, or picks up multiple sheets of paper ............................................ 160
Clear paper jams .................................................................................................................................................................. 161
Introduction ...................................................................................................................................................... 161
Jam locations ................................................................................................................................................... 161
Auto-navigation for clearing paper jams ..................................................................................................... 163
Experiencing frequent or recurring paper jams? ....................................................................................... 163
Clear paper jams in the document feeder ................................................................................................... 164
13.A1 tray 1 paper jam .................................................................................................................................. 167
13.A2 tray 2 paper jam .................................................................................................................................. 169
13.A3, 13.A4, 13.A5 tray 3, tray 4, tray 5 paper jam ................................................................................. 173
13.B right door and fuser area paper jam ................................................................................................... 178
13.E1 output bin paper jam ........................................................................................................................... 183
13.8 staple jams .............................................................................................................................................. 183
Improve print quality ........................................................................................................................................................... 186
Introduction ...................................................................................................................................................... 186
Print from a dierent software program .................................................................................................... 186
Check the paper-type setting for the print job ........................................................................................... 186
Check the paper type setting on the printer .......................................................................... 186
Check the paper type setting (Windows) ................................................................................ 186
viii ENWW
Check the paper type setting (macOS) ................................................................................... 187
Check toner-cartridge status ........................................................................................................................ 187
Print a cleaning page ...................................................................................................................................... 187
Visually inspect the toner cartridge or cartridges ...................................................................................... 188
Check paper and the printing environment ................................................................................................ 188
Step one: Use paper that meets HP specications ............................................................... 188
Step two: Check the environment ............................................................................................ 188
Step three: Set the individual tray alignment ........................................................................ 189
Try a dierent print driver .............................................................................................................................. 189
Improve copy image quality ............................................................................................................................................... 191
Check the scanner glass for dirt and smudges .......................................................................................... 191
Calibrate the scanner ...................................................................................................................................... 192
Check the paper settings ............................................................................................................................... 193
Check the paper selection options ........................................................................................... 193
Check the image-adjustment settings ........................................................................................................ 193
Optimize copy quality for text or pictures ................................................................................................... 194
Edge-to-edge copying .................................................................................................................................... 194
Improve scan image quality ............................................................................................................................................... 195
Check the scanner glass for dirt and smudges .......................................................................................... 195
Check the resolution settings ....................................................................................................................... 196
Check the color settings ................................................................................................................................. 197
Check the image-adjustment settings ........................................................................................................ 197
Optimize scan quality for text or pictures ................................................................................................... 198
Check the output-quality settings ................................................................................................................ 198
Improve fax image quality .................................................................................................................................................. 200
Check the scanner glass for dirt and smudges .......................................................................................... 200
Check the send-fax resolution settings ....................................................................................................... 201
Check the image-adjustment settings ........................................................................................................ 202
Optimize fax quality for text or pictures ...................................................................................................... 202
Check the error-correction settings ............................................................................................................. 202
Check the t-to-page setting ........................................................................................................................ 203
Send to a dierent fax machine .................................................................................................................... 203
Check the sender's fax machine ................................................................................................................... 203
Solve fax problems .............................................................................................................................................................. 204
Checklist for solving fax problems ............................................................................................................... 204
What type of phone line are you using? ................................................................................. 204
Are you using a surge-protection device? .............................................................................. 204
Are you using a phone company voice-messaging service or an answering machine? . 204
Does your phone line have a call-waiting feature? ............................................................... 205
Check fax accessory status ....................................................................................................... 205
General fax problems ..................................................................................................................................... 206
ENWW ix
The fax failed to send ................................................................................................................ 206
An Out of Memory status message displays on the printer control panel ........................ 206
Print quality of a photo is poor or prints as a gray box ........................................................ 206
You touched the Stop button to cancel a fax, but the fax was still sent ............................ 206
No fax address book button displays ...................................................................................... 206
Not able to locate the Fax settings in HP Web Jetadmin ...................................................... 206
The header is appended to the top of the page when the overlay option is enabled ..... 206
A mix of names and numbers is in the recipients box .......................................................... 206
A one-page fax prints as two pages ........................................................................................ 206
A document stops in the document feeder in the middle of faxing ................................... 207
The volume for sounds coming from the fax accessory is too high or too low ............... 207
Index ........................................................................................................................................................................................................... 209
x ENWW
1 Printer overview
For more information:
●
Warning icons
●
Printer views
●
Printer specications
●
Printer hardware setup and software installation
The following information is correct at the time of publication.
For video assistance, see www.hp.com/videos/LaserJet.
For current information, see www.hp.com/support/colorljE57540mfp.
HP's all-inclusive help for the printer includes the following information:
● Install and congure
● Learn and use
● Solve problems
● Download software and rmware updates
● Join support forums
● Find warranty and regulatory information
ENWW For more information: 1
Warning icons
Warning icon denitions: The following warning icons may appear on HP products. Apply appropriate caution
where applicable.
●
Caution: Electric shock
●
Caution: Hot surface
●
Caution: Keep body parts away from moving parts
●
Caution: Sharp edge in close proximity
2 Chapter 1 Printer overview ENWW
Printer views
1 2
3
4
5
6
7
10
11
12
13
14
15
89
●
Printer front view
●
Printer back view
●
Interface ports
●
Control-panel view
Printer front view
1 Document-feeder cover (access for clearing jams)
2 Document-feeder input tray
3 Document-feeder output bin
NOTE: When feeding long paper through the document feeder, extend the paper stop at the right side of the output bin.
4 Control panel with color touchscreen display (tilts up for easier viewing)
5 Convenience stapler (c model only)
6 Right door (access to the fuser and for clearing jams)
7 Tray 1
8 On/o button
9 Model name
10 Tray 2
11 Front door (access to the toner cartridges)
12 Standard output bin
13 Physical keyboard (c model only). Pull the keyboard straight out to use it.
ENWW Printer views 3
14 Easy-access USB port (on the side of the control panel)
1
2
3
6
4
5
15 Hardware integration pocket (for connecting accessory and third-party devices)
Printer back view
Insert a USB ash drive for printing or scanning without a computer or to update the printer rmware.
NOTE: An administrator must enable this port before use.
1 Toner-collection-unit door
2 Formatter (contains the interface ports)
3 Power connection
4 Serial number and product number label
5 Slot for a cable-type security lock (on the rear cover of the printer)
6 Formatter cover
4 Chapter 1 Printer overview ENWW
Interface ports
1
2
3
4
1 Fax port (c models only. The port is covered for the dn model.)
2 Local area network (LAN) Ethernet (RJ-45) network port
3 USB port for connecting external USB devices (this port might be covered)
NOTE: For easy-access USB printing, use the USB port near the control panel.
4 Hi-Speed USB 2.0 printing port
ENWW Printer views 5
Control-panel view
3 421
5 6 7
8
9
10
13
12
14
11
The Home screen provides access to the printer features and indicates the current status of the printer.
Return to the Home screen at any time by selecting the Home button.
NOTE: The features that appear on the Home screen can vary, depending on the printer conguration.
1
Home button
2 Applications area Touch any of the icons to open the application. Swipe the screen sideways to access more applications.
3 Reset button Touch the Reset button to clear changes, release the printer from a paused state, display hidden errors,
4 Sign In or Sign Out button Touch the Sign In button to access secured features.
Touch the Home button to return to the printer Home screen at any time.
NOTE: The available applications vary by printer. The administrator can congure which applications
appear and the order in which they appear.
and restore the default settings (including the language and keyboard layout).
Touch the Sign Out button to sign out of the printer. The printer restores all options to the default
settings.
NOTE: This button displays only if the administrator has congured the printer to require permission
for access to features.
6 Chapter 1 Printer overview ENWW
5
Information button
Touch the information button to access a screen that provides access to several types of printer
information. Touch the buttons at the bottom of the screen for the following information:
● Display Language: Change the language setting from this screen.
● Sleep Mode: Place the printer into sleep mode from this screen.
● Wi-Fi Direct: View information for how to connect directly to the printer using a phone, tablet, or
other device with Wi-Fi.
● Wireless: Use this screen to view and change wireless connection settings (for the z model and for
the dn and f models only when an optional wireless accessory is installed).
● Ethernet: Use this screen to view and change Ethernet connection settings.
● HP Web Services: Find information to connect and print to the printer using HP Web Services
(ePrint).
● Fax Number: View the printer fax number (for f and z models and for the dn model only when the
optional fax accessory is installed).
6
Help button
7 Current time Displays the current time.
8 Start Copy button Touch the Start Copy button to start a copy job.
9 Copies eld The copies eld indicates the number of copies that the printer is set to make.
10 Home-screen page
indicator
11 Keyboard
(c model only)
12 Near-eld
communication icon
(c model only)
13 Easy-access USB port Insert a USB ash drive for printing or scanning without a computer or to update the printer rmware.
14 Hardware integration
pocket
Touch the Help button to open the embedded help system.
The Home screen has multiple pages. This icon indicates the number of pages and which page is
currently active. Swipe the screen sideways to scroll between pages.
This printer includes a physical keyboard. The keys are mapped to a language in the same way the
virtual keyboard on the printer touchscreen is mapped. Whenever the keyboard layout for the virtual
keyboard changes, the keys on the physical keyboard are remapped to match the new settings.
NOTE: In some locations, the printer comes with adhesive keyboard overlays to customize the keys
for dierent languages.
This icon indicates the printer includes integrated HP near-eld communication (NFC) and Wi-Fi Direct
NOTE: An administrator must enable this port before use.
For connecting accessory and third-party devices.
ENWW Printer views 7
How to use the touchscreen control panel
Use the following actions to use the printer touchscreen control panel.
Action Description Example
Touch Touch an item on the screen to select that item
or open that menu. Also, when scrolling through
menus, briey touch the screen to stop the
scrolling.
Swipe Touch the screen and then move your nger
horizontally to scroll the screen sideways.
Scroll Touch the screen and then move your nger
vertically to scroll the screen up and down. When
scrolling through menus, briey touch the screen
to stop the scrolling.
Touch the Settings icon to open the Settings app.
Swipe until the Settings app displays.
Scroll through the Settings app.
8 Chapter 1 Printer overview ENWW
Printer specications
IMPORTANT: The following specications are correct at the time of publication, but they are subject to change.
For current information, see www.hp.com/support/colorljE57540mfp.
●
Technical specications
●
Supported operating systems
●
Printer dimensions
●
Power consumption, electrical specications, and acoustic emissions
●
Operating-environment range
Technical specications
Model name E57540dn E57540c
Product number 3GY25A 3GY26A
Paper handling Tray 1 (100-sheet capacity)
Tray 2 (550-sheet capacity)
1 x 550-sheet paper feeder
NOTE: The printer accepts up to three 1 x
550-sheet paper feeders.
Printer cabinet Optional Optional
Automatic duplex printing
Connectivity 10/100/1000 Ethernet LAN connection with
IPv4 and IPv6
Hi-Speed USB 2.0
Easy-access USB port for printing without a
computer and upgrading the rmware
Hardware Integration Pocket for connecting
accessory and third-party devices
HP Internal USB Ports Optional Optional
Integrated HP near-eld communication
(NFC) and Wi-Fi Direct functionality for
printing from mobile devices
HP Jetdirect 3000w NFC/Wireless Accessory
for printing from mobile devices
HP Jetdirect 2900nw Print Server accessory
for wireless connectivity
Optional Optional
Not supported Not supported
Optional Optional
Optional Optional
Memory 1.75 GB base memory
NOTE: The base memory is expandable to
2.5 GB by adding a DIMM memory module.
Mass storage 320 GB Hard Disk Drive
ENWW Printer specications 9
Model name E57540dn E57540c
Product number 3GY25A 3GY26A
Security HP Trusted Platform Module for encrypting
all data that passes through the printer
Control-panel display and keyboard Color touchscreen control panel
Physical keyboard Not supported
Print Prints 38 pages per minute (ppm) on A4
and 40 ppm on letter-size paper
Easy-access USB printing (no computer
required)
Store jobs in the printer memory to print
later or print privately
Fax Optional
Copy and Scan
NOTE: Copy and scan speeds are subject
to change. For the most current
information, go to support.hp.com.
100-page document feeder with dual-head
HP EveryPage Technologies including
Copies 38 pages per minute (ppm) on A4
and 40 ppm on letter-size paper
scanning for single-pass duplex copying
and scanning
ultrasonic multi-feed detection
Optional Optional
Not supported
Embedded optical character recognition
(OCR) provides the ability to convert printed
pages into text that can be edited or
searched using a computer
SMART Label feature provides paper-edge
detection for automatic page cropping
Automatic page orientation for pages that
have at least 100 characters of text
Automatic tone adjustment sets contrast,
brightness, and background removal for
each page
Digital Send Send documents to E-mail, USB, and shared
folders on a network
Send documents to SharePoint® Not supported
Not supported
Not supported
Not supported
Not supported
10 Chapter 1 Printer overview ENWW
Supported operating systems
Linux: For information and print drivers for Linux, go to www.hp.com/go/linuxprinting.
UNIX: For information and print drivers for UNIX®, go to www.hp.com/go/unixmodelscripts.
The following information applies to the printer-specic HP PCL 6 print drivers, and HP print drivers for macOS.
Windows: Go to the printer-support website for this printer: www.hp.com/support/colorljE57540mfp to
download and install the HP print driver.
macOS: Mac computers are supported with this printer. Download HP Easy Start from 123.hp.com/LaserJet to
install the HP print driver.
1. Go to 123.hp.com/LaserJet.
2. Follow the steps provided to download the printer software.
Table 1-1 Supported operating systems and print drivers
Operating system Print driver installed (from the software on
the web)
Windows 7, 32-bit and 64-bit The PCL 6 printer-specic print driver is
available for download from the printersupport website. Download the driver, and
then use the Microsoft Add Printer tool to
install it.
Windows 8, 32-bit and 64-bit The PCL 6 printer-specic print driver is
available for download from the printersupport website. Download the driver, and
then use the Microsoft Add Printer tool to
install it.
Windows 8.1, 32-bit and 64-bit The PCL 6 printer-specic print driver is
available for download from the printersupport website. Download the driver, and
then use the Microsoft Add Printer tool to
install it.
Windows 10, 32-bit and 64-bit The PCL 6 printer-specic print driver is
available for download from the printersupport website. Download the driver, and
then use the Microsoft Add Printer tool to
install it.
Windows Server 2008 R2, SP 1, 64-bit The PCL 6 printer-specic print driver is
available for download from the printersupport website. Download the driver, and
then use the Microsoft Add Printer tool to
install it.
Notes
Windows Server 2012, 64-bit The PCL 6 printer-specic print driver is
available for download from the printersupport website. Download the driver, and
then use the Microsoft Add Printer tool to
install it.
Windows Server 2012 R2, 64-bit The PCL 6 printer-specic print driver is
available for download from the printersupport website. Download the driver, and
then use the Microsoft Add Printer tool to
install it.
ENWW Printer specications 11
Table 1-1 Supported operating systems and print drivers (continued)
K
C
M
Y
1
1
2
2
3
3
Operating system Print driver installed (from the software on
the web)
Windows Server 2016, 64-bit The PCL 6 printer-specic print driver is
available for download from the printersupport website. Download the driver, and
then use the Microsoft Add Printer tool to
install it.
macOS 10.11 El Capitan, macOS 10.12
Sierra, macOS 10.13 High Sierra
Download HP Easy Start from 123.hp.com/
LaserJet, and then use it to install the print
driver.
Notes
NOTE: Supported operating systems can change. For a current list of supported operating systems, go to
www.hp.com/support/colorljE57540mfp for HP's all-inclusive help for the printer.
NOTE: For details on client and server operating systems and for HP UPD driver support for this printer, go to
www.hp.com/go/upd. Under Additional information, click the links.
Table 1-2 Minimum system requirements
Windows macOS
● Internet connection
● Dedicated USB 1.1 or 2.0 connection or a network connection
● Internet connection
● Dedicated USB 1.1 or 2.0 connection or a network connection
● 2 GB of available hard-disk space
● 1 GB RAM (32-bit) or 2 GB RAM (64-bit)
Printer dimensions
Figure 1-1 Dimensions for the printer
Printer fully closed Printer fully opened
1. Height 583 mm (23 in) 837 mm (33 in)
2. Depth 504 mm (19.8 in) 853 mm (33.6 in)
● 1.5 GB of available hard-disk space
12 Chapter 1 Printer overview ENWW
Printer fully closed Printer fully opened
3
2
2
1
3
1
1
2
2
3
3
3. Width 482 mm (19 in) 803 mm (31.6 in)
Weight dn model: 38.1 kg (84 lb)
c model: 38.6 kg (85 lb)
Figure 1-2 Dimensions for the 1 x 550-sheet paper feeder
1. Height 130 mm (5.1 in)
2. Depth Tray closed: 465 mm (18.3 in)
Tray opened: 768 mm (30.2 in)
3. Width Lower-right door closed: 458 mm (18.0 in)
Lower-right door opened: 853 mm (33.6 in)
Weight 5.8 kg (12.8 lb)
Figure 1-3 Dimensions for the cabinet/stand
1. Height 295 mm (11.6 in)
2. Depth Door closed: 869 mm (34.2 in)
Door opened: 1113 mm (43.8 in)
ENWW Printer specications 13
3. Width 884 mm (34.8 in)
K
C
M
Y
1
1
2
2
3
3
This value is subject to change. For current information, go to www.hp.com/support/colorljE57540mfp.
Weight 17.7 kg (39 lb)
This value is subject to change. For current information, go to www.hp.com/support/colorljE57540mfp.
Figure 1-4 Dimensions for the printer with three 1 x 550-sheet paper feeders and the cabinet/stand
Printer and accessories fully closed Printer and accessories fully opened
1. Height 1268 mm (49.9 in) 1522 mm (59.9 in)
2. Depth 869 mm (34.2 in) 1113 mm (43.8 in)
3. Width 884 mm (34.8 in) 853 mm (33.6 in)
Weight dn model: 73.2 kg (161.4 lb)
c model: 73.7 kg (162.5 lb)
1
These values are subject to change. For current information, go to www.hp.com/support/colorljE57540mfp.
2
Do not extend more than one paper tray at a time.
Power consumption, electrical specications, and acoustic emissions
See www.hp.com/support/colorljE57540mfp for current information.
CAUTION: Power requirements are based on the country/region where the printer is sold. Do not convert
operating voltages. This will damage the printer and void the printer warranty.
14 Chapter 1 Printer overview ENWW
Operating-environment range
Table 1-3 Operating-environment specications
Environment Recommended Allowed
Temperature 17° to 25°C (62.6° to 77°F) 15° to 30°C (59° to 86°F)
Relative humidity 30% to 70% relative humidity (RH) 10% to 80% RH
Altitude Not applicable 0 to 3000 m (0 to 9,842 ft)
ENWW Printer specications 15
Printer hardware setup and software installation
For basic setup instructions, see the Hardware Installation Guide that came with the printer. For additional
instructions, go to HP support on the Web.
Go to www.hp.com/support/colorljE57540mfp for HP's all-inclusive help for the printer. Find the following
support:
● Install and congure
● Learn and use
● Solve problems
● Download software and rmware updates
● Join support forums
● Find warranty and regulatory information
16 Chapter 1 Printer overview ENWW
2 Paper trays
For more information:
●
Load paper to Tray 1 (multipurpose tray)
●
Load paper to Trays 2, 3, 4, and 5
●
Load and print envelopes
●
Load and print labels
●
Use the convenience stapler (c model)
The following information is correct at the time of publication.
For video assistance, see www.hp.com/videos/LaserJet.
For current information, see www.hp.com/support/colorljE57540mfp.
HP's all-inclusive help for the printer includes the following information:
● Install and congure
● Learn and use
● Solve problems
● Download software and rmware updates
● Join support forums
● Find warranty and regulatory information
ENWW For more information: 17
Load paper to Tray 1 (multipurpose tray)
Introduction
The following information describes how to load paper into Tray 1. This tray holds up to 100 sheets of 75 g/m
(20 lb) paper or 10 envelopes.
NOTE: Select the correct paper type in the print driver before printing..
NOTE: Tray 1 does not support labels. To print on sheets of labels, use Tray 2, or one of the optional 550-sheet
paper feeders.
CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing.
1. Open Tray 1.
2
2. Pull out the tray extension to support the paper.
18 Chapter 2 Paper trays ENWW
3. Spread the paper guides to the correct size, and
then load paper in the tray. For information about
how to orient the paper, see Tray 1 paper
orientation on page 20.
4. Make sure that the paper ts under the ll line on
the paper guides.
NOTE: The maximum stack height is 10 mm (0.4
in), or approximately 100 sheets of 75g paper.
5. Adjust the side guides so that they lightly touch the
paper stack, but do not bend it.
ENWW Load paper to Tray 1 (multipurpose tray) 19
Tray 1 paper orientation
123
123
123
123
When using paper that requires a specic orientation, load it according to the information in the following table.
NOTE: The Alternative Letterhead Mode settings aects the way to load letterhead or preprinted paper. This
setting is disabled by default. When using this mode, load paper as for automatic duplex printing. For more
information, see Use alternative letterhead mode on page 21.
Paper type Image Orientation Single-sided printing Duplex printing or with Alternative
Letterhead Mode enabled
Letterhead or preprinted Portrait Face-down
Top edge leading into the printer
Landscape Face-down
Top edge toward the back of the
printer
Face-up
Bottom edge leading into the printer
Face-up
Top edge toward the back of the
printer
Prepunched Portrait and landscape Holes toward the back of the printer Holes toward the back of the printer
20 Chapter 2 Paper trays ENWW
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