HP MFP 586dn User Guide

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User Guide

PageWide Enterprise Color MFP 586

www.hp.com/support/pagewidecolor586MFP

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HP PageWide Enterprise Color MFP 586

User Guide

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Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Edition 2, 3/2019

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Inc

orporated.

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UNIX® is a registered trademark of The Open Gr

oup.

Table of contents

1 Printer overview ............................................................................................................................................ 1

Printer views .......................................................................................................................................................... 2

Printer front view ................................................................................................................................ 2

Printer back view ................................................................................................................................. 3

Interface ports ..................................................................................................................................... 3

Control-panel view .............................................................................................................................. 4

Printer specications ............................................................................................................................................. 6

Technical specications ....................................................................................................................... 6

Supported operating systems ............................................................................................................. 8

Mobile printing solutions .................................................................................................................. 10

Printer dimensions ............................................................................................................................ 11

Power consumption, electrical specications, and acoustic emissions ........................................... 15

Operating-environment range .......................................................................................................... 15

Printer hardware setup and software installation .............................................................................................. 16

2 Paper trays ................................................................................................................................................. 17

Load paper to Tray 1 (multi-purpose tray) .......................................................................................................... 18

Introduction ....................................................................................................................................... 18

Tray 1 paper orientation ................................................................................................................... 19

Use alternative letterhead mode ...................................................................................................... 22

Enable Alternative Letterhead Mode by using the printer control-panel menus .......... 22

Load paper to Tray 2 ............................................................................................................................................ 23

Introduction ....................................................................................................................................... 23

Tray 2 paper orientation ................................................................................................................... 24

Use alternative letterhead mode ...................................................................................................... 26

Enable Alternative Letterhead Mode by using the printer control-panel menus .......... 26

Load paper to Tray 3 ............................................................................................................................................ 27

Introduction ....................................................................................................................................... 27

Tray 3 paper orientation ................................................................................................................... 28

Use alternative letterhead mode ...................................................................................................... 30

Enable Alternative Letterhead Mode by using the printer control-panel menus .......... 30

Load paper to the 3 x 500-sheet paper feeder ................................................................................................... 31

ENWW iii

Introduction ....................................................................................................................................... 31

3 x 500-sheet tray paper orientation ............................................................................................... 32

Use alternative letterhead mode ...................................................................................................... 35

Enable Alternative Letterhead Mode by using the printer control-panel menus .......... 35

Load and print envelopes .................................................................................................................................... 36

Introduction ....................................................................................................................................... 36

Print envelopes .................................................................................................................................. 36

Envelope orientation ......................................................................................................................... 36

Load and print labels ........................................................................................................................................... 38

Introduction ....................................................................................................................................... 38

Manually feed labels ......................................................................................................................... 38

Label orientation ............................................................................................................................... 39

3 Supplies, accessories, and parts ................................................................................................................... 41

Order supplies, accessories, and parts ................................................................................................................ 42

Ordering ............................................................................................................................................. 42

Supplies and accessories .................................................................................................................. 42

Customer self-repair parts ................................................................................................................ 43

Replace the cartridges ......................................................................................................................................... 46

Introduction ....................................................................................................................................... 46

Cartridge information ........................................................................................................................ 46

Remove and replace the cartridge .................................................................................................... 48

Replace the ink-collection unit ............................................................................................................................ 51

Introduction ....................................................................................................................................... 51

Remove and replace the ink-collection unit ..................................................................................... 51

4 Print ........................................................................................................................................................... 53

Print tasks (Windows) .......................................................................................................................................... 54

How to print (Windows) ..................................................................................................................... 54

Automatically print on both sides (Windows) ................................................................................... 56

Manually print on both sides (Windows) ........................................................................................... 56

Print multiple pages per sheet (Windows) ........................................................................................ 57

Select the paper type (Windows) ...................................................................................................... 57

Additional print tasks ........................................................................................................................ 58

Print tasks (OS X) ................................................................................................................................................. 59

How to print (OS X) ............................................................................................................................ 59

Automatically print on both sides (OS X) .......................................................................................... 59

Manually print on both sides (OS X) .................................................................................................. 59

Print multiple pages per sheet (OS X) ............................................................................................... 60

Select the paper type (OS X) ............................................................................................................. 60

Additional print tasks ........................................................................................................................ 61

iv ENWW

Store print jobs on the printer to print later or print privately ........................................................................... 62

Introduction ....................................................................................................................................... 62

Create a stored job (Windows) .......................................................................................................... 62

Create a stored job (OS X) .................................................................................................................. 64

Print a stored job ............................................................................................................................... 64

Delete a stored job ............................................................................................................................ 65

Information sent to printer for Job Accounting purposes ................................................................ 65

Mobile printing ..................................................................................................................................................... 66

Introduction ....................................................................................................................................... 66

Wireless Direct Print and NFC Printing .............................................................................................. 66

HP ePrint via email ............................................................................................................................ 67

HP ePrint software ............................................................................................................................ 68

AirPrint ............................................................................................................................................... 68

Google Cloud Print ............................................................................................................................. 68

Android embedded printing .............................................................................................................. 69

Print from the USB port ....................................................................................................................................... 70

Introduction ....................................................................................................................................... 70

Enable the USB port for printing ....................................................................................................... 70

Print USB documents ........................................................................................................................ 71

5 Copy ........................................................................................................................................................... 73

Make a copy .......................................................................................................................................................... 74

Copy on both sides (duplex) ................................................................................................................................ 76

Copy on both sides automatically ..................................................................................................... 76

Copy on both sides manually ............................................................................................................ 76

Additional options when copying ........................................................................................................................ 77

Additional copy tasks ........................................................................................................................................... 79

6 Scan ........................................................................................................................................................... 81

Set up Scan to E-mail using the HP Embedded Web Server ............................................................................... 82

Introduction ....................................................................................................................................... 82

Before you begin ............................................................................................................................... 82

Step one: Access the HP Embedded Web Server (EWS) .................................................................... 82

Step two: Congure the Network Identication settings ................................................................. 83

Step three: Congure the Send to E-mail feature ............................................................................ 83

Option one: Basic conguration using the E-mail Setup Wizard ................................... 84

Option two: Advanced conguration using the E-mail Setup ........................................ 87

Set up Send to E-mail to use Oice 365 Outlook (optional) ............................................................. 91

Introduction .................................................................................................................... 91

Step one: Access the HP Embedded Web Server (EWS) ................................................. 91

ENWW v

Step two: Congure the outgoing email server (SMTP) to send an email from an

Oice 365 Outlook account ............................................................................................ 91

Set up Scan to Network Folder using the HP Embedded Web Server ................................................................. 94

Introduction ....................................................................................................................................... 94

Before you begin ............................................................................................................................... 94

Step one: Access the HP Embedded Web Server .............................................................................. 94

Step two: Set up Save to Network Folder ......................................................................................... 94

Method one: Use the Save to Network Folder Wizard .................................................... 95

Method two: Use Save to Network Folder Setup ............................................................ 96

Step one: Begin the conguration ................................................................ 96

Step two: Congure the Save to Network Folder settings ........................... 96

Step three: Complete the conguration ..................................................... 104

Set up Save to USB using the HP Embedded Web Server ................................................................................. 105

Introduction ..................................................................................................................................... 105

Before you begin ............................................................................................................................. 105

Step one: Access the HP Embedded Web Server ............................................................................ 105

Step two: Enable Save to USB Setup ............................................................................................... 105

Default scan settings for Save to USB setup .................................................................................. 105

Default le settings for Save to USB Setup .................................................................................... 106

Set up Save to SharePoint® (Flow models only) ............................................................................................... 108

Introduction ..................................................................................................................................... 108

Before you begin ............................................................................................................................. 108

Step one: Access the HP Embedded Web Server (EWS) .................................................................. 108

Step two: Enable Save to SharePoint® ............................................................................................ 109

Scan and save a le directly to a Microsoft® SharePoint site ......................................................... 111

Create Quick Sets using the HP Embedded Web Server ................................................................................... 112

Introduction ..................................................................................................................................... 112

Step one: Access the HP Embedded Web Server (EWS) .................................................................. 112

Step two: Create a Quick Set ........................................................................................................... 112

Scan and send to email ...................................................................................................................................... 114

Introduction ..................................................................................................................................... 114

Scan and send a document to email ............................................................................................... 114

Scan and send to network folder ...................................................................................................................... 117

Introduction ..................................................................................................................................... 117

Scan and save the document to a folder ........................................................................................ 117

Scan and send to USB Flash Drive ..................................................................................................................... 120

Introduction ..................................................................................................................................... 120

Scan and save the document to a USB ash drive ......................................................................... 120

Additional options when scanning .................................................................................................................... 123

HP JetAdvantage business solutions ................................................................................................................ 125

Additional scan tasks ......................................................................................................................................... 126

vi ENWW

7 Fax ........................................................................................................................................................... 127

Set up fax ........................................................................................................................................................... 128

Introduction ..................................................................................................................................... 128

Set up fax by using the printer control panel ................................................................................. 128

Change fax congurations ................................................................................................................................ 129

Fax dialing settings ......................................................................................................................... 129

General fax send settings ............................................................................................................... 130

Fax receive settings ......................................................................................................................... 131

Send a fax .......................................................................................................................................................... 133

Additional fax tasks ........................................................................................................................................... 134

8 Manage the printer .................................................................................................................................... 135

Advanced conguration with HP Embedded Web Server (EWS) ....................................................................... 136

Introduction ..................................................................................................................................... 136

How to access the HP Embedded Web Server (EWS) ...................................................................... 136

HP Embedded Web Server features ................................................................................................ 137

Information tab ............................................................................................................. 137

General tab .................................................................................................................... 138

Copy/Print tab ............................................................................................................... 139

Scan/Digital Send tab ................................................................................................... 139

Fax tab ........................................................................................................................... 141

Troubleshooting tab ..................................................................................................... 141

Security tab ................................................................................................................... 142

HP Web Services tab ..................................................................................................... 142

Networking tab ............................................................................................................. 142

Other Links list .............................................................................................................. 144

Advanced conguration with HP Utility for OS X .............................................................................................. 145

Open HP Utility ................................................................................................................................ 145

HP Utility features ........................................................................................................................... 145

Congure IP network settings ........................................................................................................................... 147

Printer sharing disclaimer ............................................................................................................... 147

View or change network settings ................................................................................................... 147

Rename the printer on a network ................................................................................................... 147

Manually congure IPv4 TCP/IP parameters from the control panel ............................................. 148

Manually congure IPv6 TCP/IP parameters from the control panel ............................................. 148

Link speed and duplex settings ...................................................................................................... 149

Printer security features ................................................................................................................................... 151

Introduction ..................................................................................................................................... 151

Security statements ........................................................................................................................ 151

Assign an administrator password ................................................................................................. 151

IP Security ....................................................................................................................................... 152

ENWW vii

Lock the formatter .......................................................................................................................... 152

Encryption support: HP High Performance Secure Hard Disks ...................................................... 152

Energy-conservation settings ........................................................................................................................... 153

Introduction ..................................................................................................................................... 153

Optimize speed or energy usage .................................................................................................... 153

Set the sleep timer and congure the printer to use 1 watt or less of power ............................... 153

Set the sleep schedule .................................................................................................................... 154

HP Web Jetadmin ............................................................................................................................................... 156

Software and rmware updates ........................................................................................................................ 157

9 Solve problems .......................................................................................................................................... 159

Customer support .............................................................................................................................................. 160

Control panel help system ................................................................................................................................. 161

Restore factory settings .................................................................................................................................... 162

Introduction ..................................................................................................................................... 162

Method one: Restore factory settings from the printer control panel .......................................... 162

Method two: Restore factory settings from the HP Embedded Web Server (network-

connected printers only) ................................................................................................................. 162

A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel ...................... 163

Change the “Very Low” settings ..................................................................................................... 163

For products with fax capability ................................................................................... 163

Order supplies ................................................................................................................................. 164

Printer does not pick up paper or misfeeds ...................................................................................................... 165

Introduction ..................................................................................................................................... 165

The printer does not pick up paper ................................................................................................. 165

The printer picks up multiple sheets of paper ................................................................................ 167

The document feeder jams, skews, or picks up multiple sheets of paper ..................................... 171

Clean the pickup rollers and separation pad in the document feeder ........................................... 172

Clear paper jams ................................................................................................................................................ 174

Introduction ..................................................................................................................................... 174

Jam locations .................................................................................................................................. 174

Auto-navigation for clearing jams .................................................................................................. 176

Experiencing frequent or recurring paper jams? ............................................................................ 176

Clear jams in the document feeder ................................................................................................. 177

Clear jams in the left door ............................................................................................................... 180

Clear jams in Tray 1 (multipurpose tray) ........................................................................................ 181

Clear jams in Tray 2 ......................................................................................................................... 185

Clear jams in Tray 3 (accessory) ...................................................................................................... 187

Clear jams in the 3 x 500-sheet feeder ........................................................................................... 189

Clear jams in the ink-collection unit area ....................................................................................... 192

Clear jams in the output bin ............................................................................................................ 195

viii ENWW

Improve print quality ......................................................................................................................................... 196

Introduction ..................................................................................................................................... 196

Print from a dierent software program ........................................................................................ 196

Check the paper-type setting for the print job ............................................................................... 196

Check the paper type setting (Windows) ..................................................................... 196

Check the paper type setting (OS X) ............................................................................. 197

Check cartridge status .................................................................................................................... 197

Clean the printer .............................................................................................................................. 198

Print a cleaning page .................................................................................................... 198

Check the scanner glass for dirt and smudges ............................................................ 198

Visually inspect the cartridge ......................................................................................................... 199

Check paper and the printing environment .................................................................................... 200

Step one: Use paper that meets HP specications ...................................................... 200

Step two: Check the environment ................................................................................ 200

Step three: Set the individual tray alignment .............................................................. 201

Adjust color settings (Windows) ..................................................................................................... 201

Print and interpret the print quality page ...................................................................................... 202

Calibrate the printer to align the colors .......................................................................................... 202

Try a dierent print driver ............................................................................................................... 203

Improve copy image quality .............................................................................................................................. 205

Check the scanner glass for dirt and smudges ............................................................................... 205

Calibrate the scanner ...................................................................................................................... 206

Check the paper settings ................................................................................................................ 207

Check the paper size and type conguration ............................................................... 207

Select the tray to use for the copy ............................................................................... 207

Check the image-adjustment settings ........................................................................................... 207

Optimize copy quality for text or pictures ...................................................................................... 208

Edge-to-edge copying ..................................................................................................................... 208

Clean the pickup rollers and separation pad in the document feeder ........................................... 209

Improve scan image quality .............................................................................................................................. 211

Check the scanner glass for dirt and smudges ............................................................................... 211

Check the resolution settings ......................................................................................................... 212

Check the color settings .................................................................................................................. 213

Check the image-adjustment settings ........................................................................................... 213

Optimize scan quality for text or pictures ...................................................................................... 214

Check the output-quality settings .................................................................................................. 214

Clean the pickup rollers and separation pad in the document feeder ........................................... 215

Improve fax image quality ................................................................................................................................. 217

Check the scanner glass for dirt and smudges ............................................................................... 217

Check the send-fax resolution settings .......................................................................................... 218

Check the image-adjustment settings ........................................................................................... 219

ENWW ix

Optimize fax quality for text or pictures ......................................................................................... 219

Check the error-correction settings ................................................................................................ 220

Check the t-to-page setting ......................................................................................................... 220

Clean the pickup rollers and separation pad in the document feeder ........................................... 221

Send to a dierent fax machine ...................................................................................................... 222

Check the sender's fax machine ...................................................................................................... 222

Solve wired network problems .......................................................................................................................... 223

Introduction ..................................................................................................................................... 223

Poor physical connection ................................................................................................................ 223

The computer is using the incorrect IP address for the printer ...................................................... 223

The computer is unable to communicate with the printer ............................................................. 223

The printer is using incorrect link and duplex settings for the network ........................................ 224

New software programs might be causing compatibility problems .............................................. 224

The computer or workstation might be set up incorrectly ............................................................. 224

The printer is disabled, or other network settings are incorrect ................................................... 224

Solve wireless network problems ..................................................................................................................... 225

Introduction ..................................................................................................................................... 225

Wireless connectivity checklist ....................................................................................................... 225

The printer does not print after the wireless conguration completes ......................................... 226

The printer does not print, and the computer has a third-party rewall installed ....................... 226

The wireless connection does not work after moving the wireless router or printer .................... 226

Cannot connect more computers to the wireless printer ............................................................... 226

The wireless printer loses communication when connected to a VPN .......................................... 227

The network does not appear in the wireless networks list .......................................................... 227

The wireless network is not functioning ........................................................................................ 227

Perform a wireless network diagnostic test ................................................................................... 227

Reduce interference on a wireless network ................................................................................... 228

Solve fax problems ............................................................................................................................................ 229

Checklist for solving fax problems .................................................................................................. 229

What type of phone line are you using? ....................................................................... 229

Are you using a surge-protection device? .................................................................... 229

Are you using a phone company voice-messaging service or an answering

machine? ....................................................................................................................... 229

Does your phone line have a call-waiting feature? ...................................................... 230

Check fax accessory status ........................................................................................... 230

General fax problems ...................................................................................................................... 231

The fax failed to send ................................................................................................... 231

An Out of Memory status message displays on the printer control panel .................. 231

Print quality of a photo is poor or prints as a gray box ................................................ 231

You touched the Stop button to cancel a fax, but the fax was still sent ...................... 231

No fax address book button displays ........................................................................... 231

x ENWW

Not able to locate the Fax settings in HP Web Jetadmin ............................................. 231

The header is appended to the top of the page when the overlay option is enabled . 231

A mix of names and numbers is in the recipients box .................................................. 231

A one-page fax prints as two pages ............................................................................. 231

A document stops in the document feeder in the middle of faxing ............................ 232

The volume for sounds coming from the fax accessory is too high or too low ........... 232

Index ........................................................................................................................................................... 233

ENWW xi

xii ENWW

1 Printer overview

●

Printer views

●

Printer specications

●

Printer hardware setup and software installation

For more information:

The following information is correct at the time of publication. For current information, see www.hp.com/

support/pagewidecolor586MFP.

HP's all-inclusive help for the printer includes the following information:

●

Install and congure

●

Learn and use

●

Solve problems

●

Download software and rmware updates

●

Join support forums

●

Find warranty and regulatory information

ENWW 1

Printer views

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Printer front view

●

Printer back view

●

Interface ports

●

Control-panel view

Printer front view

1 Document-feeder cover (access for clearing jams)

2 Document-feeder input tray

3 Document-feeder output bin

NOTE: When feeding long paper through the document feeder, extend the paper stop at the right side of the output bin.

4 Output-bin extension

5 Standard output bin

6 Output ejector ap

7 Model name

8 Tray 2

9 On/o button

10 Cartridge door

11 Physical keyboard (z model only). Pull the keyboard straight out to use it.

12 Control panel with color touchscreen display (tilts up for easier viewing)

13 Hardware integration pocket (for connecting accessory and third-party devices)

2 Chapter 1 Printer overview ENWW

Printer back view

1 Document-feeder cover (access for clearing jams or cleaning rollers)

2 Easy-access USB port

Insert a USB ash drive for printing or scanning without a computer or to update the printer rmware.

NOTE: An administrator must enable this port before use.

3 Left door (access to the ink-collection unit and for clearing jams)

4 Tray 1

5 Power connection

6 Formatter cover

7 Serial number and product number label

8 Formatter (contains the interface ports)

9 Slot for a cable-type security lock (on the rear cover of the printer)

Interface ports

1 Fax port (f and z models only. The port is covered for the dn model.)

2 Slot for a cable-type security lock

ENWW Printer views 3

3 Hi-Speed USB 2.0 printing port

111213

4 Local area network (LAN) Ethernet (RJ-45) network port

5 USB port for connecting external USB devices (this port might be covered)

NOTE: For easy-access USB printing, use the USB port near the control panel.

Control-panel view

NOTE: Tilt the control panel for easier viewing.

The Home screen provides access to the printer features and indicates the current status of the printer.

Return to the Home screen at any time by touching the Home button. Touch the Home button on the left side of the printer control panel, or touch the Home button in the upper-left corner of most screens.

NOTE: The features that appear on the Home screen can vary, depending on the printer conguration.

1 Keyboard

(z models only)

2 Easy-access USB port Insert a USB ash drive for printing and scanning without a computer or to update the printer

This printer includes a physical keyboard. The keys are mapped to a language in the same way the virtual keyboard on the printer control panel is mapped. Whenever the keyboard layout for the virtual keyboard changes, the keys on the physical keyboard are remapped to match the new settings.

rmware.

3 Hardware integration

pocket

Home button

5 Printer status The status line provides information about the overall printer status.

NOTE: An administrator must enable this port before use.

For connecting accessory and third-party devices.

Touch the Home button to return to the printer Home screen at any time.

4 Chapter 1 Printer overview ENWW

6 HP logo or Home button On any screen other than the Home screen, the HP logo changes to a Home button. Touch the Home

button to return to the Home screen.

Help button

8 Scroll bar Use the scroll bar to see the complete list of available features.

9 Features Depending on the printer conguration, the features that appear in this area can include any of the

Touch the Help button to open the embedded help system.

following items:

●

Quick Sets

●

Copy

●

E-mail

●

Fax

●

Save to USB

●

Save to Network Folder

●

Save to Device Memory

●

Retrieve from USB

●

Retrieve from Device Memory

●

Save to SharePoint®

●

Job Status

●

Supplies

●

Trays

●

Administration

●

Device Maintenance

10 Sign In or Sign Out

button

11 Network Address button Touch the Network Address button to nd information about the network connection.

12 Language Selection

button

13 Current date and time Displays the current date and time

Touch the Sign In button to access secured features.

Touch the Sign Out button to sign out of the printer. The printer restores all options to the default settings.

Touch the Language Selection button to select the language for the control-panel display.

ENWW Printer views 5

Printer specications

IMPORTANT: The following specications are correct at the time of publication, but they are subject to

change. For current information, see www.hp.com/support/pagewidecolor586MFP.

●

Technical specications

●

Supported operating systems

●

Mobile printing solutions

●

Printer dimensions

●

Power consumption, electrical specications, and acoustic emissions

●

Operating-environment range

Technical specications

Model name

Product number

Paper handling Tray 1 (50-sheet capacity)

Tray 2 (500-sheet capacity)

Tray 3 (500-sheet capacity) Optional Optional Optional

Printer stand Optional Optional Optional

3 x 500-sheet paper feeder and

Automatic duplex printing

Connectivity 10/100/1000 Ethernet LAN

Hi-Speed USB 2.0

Easy-access USB port for printing

Hardware Integration Pocket for

586dn

G1W39A

Optional Optional Optional stand (combined 1,500-sheet capacity)

connection with IPv4 and IPv6

without a computer and upgrading the rmware

connecting accessory and thirdparty devices

586f

G1W40A

586z

G1W41A

HP Jetdirect 3000w NFC/Wireless

Accessory for printing from mobile devices

HP Jetdirect 2900nw Print Server

accessory for wireless connectivity

Memory 2 GB base memory

NOTE: The base memory is

expandable to 2.8 GB by adding a DIMM memory module.

Optional Optional Optional

6 Chapter 1 Printer overview ENWW

Model name

586dn

586f

586z

Product number

Mass storage 320 GB HP Secure High-

Performance Hard Disk

Security HP Trusted Platform Module for

encrypting all data that passes through the printer

Control-panel display and keyboard

Physical keyboard Not supported Not supported

Print Prints 50 pages per minute (ppm)

Easy-access USB printing (no

Store jobs in the printer memory to

Fax Optional

Copy and Scan Copies 45 pages per minute (ppm)

Color touchscreen control panel

on A4 and 50 ppm on letter-size paper in Professional mode.

Prints 75 ppm on A4 and 75 ppm on letter-size paper in General Oice mode

computer required)

print later or print privately

on A4 and letter-size paper

G1W39A

Optional Optional Optional

G1W40A

G1W41A

100-page document feeder with

dual-head scanning for single-pass duplex copying and scanning

HP EveryPage Technologies

including ultrasonic multi-feed detection

Embedded optical character

recognition (OCR) provides the ability to convert printed pages into text that can be edited or searched using a computer

SMART Label feature provides

paper-edge detection for automatic page cropping

Automatic page orientation for

pages that have at least 100 characters of text

Automatic tone adjustment sets

contrast, brightness, and background removal for each page

Digital Send Send documents to E-mail, USB,

and shared folders on a network

Send documents to SharePoint® Not supported Not supported

Not supported Not supported

ENWW Printer specications 7

Supported operating systems

The following information applies to the Printer-Specic Windows PCL 6 and HP print drivers for OS X and to the in-box software installation CD.

">Windows: The HP Software Installer CD installs the “HP PCL.6” version 3 print driver, the “HP PCL 6” version 3 print driver, or the “HP PCL-6” version 4 print driver, depending on the Windows operating system, along with optional software when using the full software installer. Download the "HP PCL.6" version 3 print driver, the "HP PCL 6" version 3 print driver, and the "HP PCL-6" version 4 print driver from the printer-support Web site for this printer: www.hp.com/support/pagewidecolor586MFP.

OS X: Mac computers are supported with this printer. Download HP Easy Start either from 123.hp.com or from the Print Support page, and then use HP Easy Start to install the HP print driver. HP Easy Start is not included in the in-box CD.

1. Go to 123.hp.com.

2. Follow the steps provided to download the printer software.

Linux: For information and print drivers for Linux, go to hplipopensource.com/hplip-web/index.html.

UNIX: For information and print drivers for UNIX®, go to www.hp.com/go/unixmodelscripts.

Table 1-1 Supported operating systems and print drivers

Operating system Print driver installed (from the software

installer CD for Windows, or the installer on the Web for OS X)

Windows® XP SP3, 32-bit The “HP PCL.6” printer-specic print driver

is installed for this operating system as part of the basic software installation. The basic installer installs the driver only.

Windows Vista®, 32-bit The “HP PCL.6” printer-specic print driver

is installed for this operating system as part of the basic software installation. The basic installer installs the driver only.

Windows Server 2003 SP2, 32-bit The “HP PCL.6” printer-specic print driver

is installed for this operating system as part of the basic software installation. The basic installer installs the driver only.

Windows 7 SP1, 32-bit and 64-bit The “HP PCL 6” printer-specic print driver

is installed for this operating system as part of the full software installation.

Notes

The full software installer is not supported for this operating system.

Microsoft retired mainstream support for Windows XP in April 2009. HP will continue to provide best eort support for the discontinued XP operating system.

The full software installer is not supported for this operating system.

Microsoft retired mainstream support for Windows Server 2003 in July 2010. HP will continue to provide best eort support for the discontinued Server 2003 operating system.

Windows 8, 32-bit and 64-bit The “HP PCL-6” printer-specic print driver

is installed for this operating system as part of the basic software installation. The basic installer installs the driver only.

The full software installer is not supported for this operating system.

Windows 8 RT support is provided through Microsoft IN OS Version 4, 32- bit driver.

8 Chapter 1 Printer overview ENWW

Table 1-1 Supported operating systems and print drivers (continued)

Operating system Print driver installed (from the software

installer CD for Windows, or the installer on the Web for OS X)

Windows 8.1, 32-bit and 64-bit The “HP PCL-6” printer-specic print driver

is installed for this operating system as part of the basic software installation. The basic installer installs the driver only.

Windows 10, 32-bit and 64-bit The “HP PCL-6” printer-specic print driver

is installed for this operating system as part of the basic software installation. The basic installer installs the driver only.

Windows Server 2008 SP2, 32-bit The “HP PCL.6” printer-specic print driver

is installed for this operating system as part of the basic software installation. The basic installer installs the driver only.

Windows Server 2008 SP2, 64-bit The “HP PCL 6” printer-specic print driver

is installed for this operating system as part of the basic software installation. The basic installer installs the driver only.

Windows Server 2008 R2, SP 1, 64-bit The “HP PCL 6” printer-specic print driver

is installed for this operating system as part of the basic software installation. The basic installer installs the driver only.

Notes

The full software installer is not supported for this operating system.

Windows 8.1 RT support is provided through Microsoft IN OS Version 4, 32- bit driver.

The full software installer is not supported for this operating system.

Windows Server 2012, 64-bit The software installer does not support

Windows Server 2012 but the printer- specic print drivers do support it.

Windows Server 2012 R2, 64-bit The software installer does not support

Windows Server 2012 but the printer- specic print drivers do support it.

OS X 10.9 Mavericks, OS X 10.10 Yosemite, OS X 10.11 El Capitan

The HP print driver is available for download from HP Easy Start. The HP installer software for OS X is not included in the in-box CD.

Download the driver from the HP Web site, and use the Windows Add Printer tool to install it.

For OS X, download the installer from HP Easy Start.

1. Go to 123.hp.com.

2. Follow the steps provided to

download the printer software.

NOTE: For a current list of supported operating systems, go to www.hp.com/support/

pagewidecolor586MFP for HP's all-inclusive help for the printer.

NOTE: For details on client and server operating systems and for HP UPD driver support for this printer, go

to www.hp.com/go/upd. Under Additional information, click the links.

ENWW Printer specications 9

Table 1-2 Minimum system requirements

Windows OS X

●

CD-ROM drive, DVD drive, or an Internet connection

●

Dedicated USB 1.1 or 2.0 connection or a network connection

●

400 MB of available hard-disk space

●

1 GB RAM (32-bit) or 2 GB RAM (64-bit)

Mobile printing solutions

The printer supports the following software for mobile printing:

●

HP ePrint software

NOTE: The HP ePrint Software supports the following operating systems: Windows 7 SP 1 (32-bit and

64-bit); Windows 8 (32-bit and 64-bit); Windows 8.1 (32-bit and 64-bit); Windows 10 (32-bit and 64-bit); and OS X versions 10.9 Mavericks, 10.10 Yosemite, and 10.11 El Capitan.

●

HP ePrint via email (Requires HP Web Services to be enabled and the printer to be registered with HP Connected)

●

HP ePrint app (Available for Android, iOS, and Blackberry)

●

ePrint Enterprise app (Supported by all printers using ePrint Enterprise Server Software)

●

Internet connection

●

1 GB of available hard-disk space

●

Google Cloud Print

●

AirPrint

●

Android Printing

10 Chapter 1 Printer overview ENWW

Printer dimensions

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Figure 1-1 Dimensions for the printer

Printer fully closed Printer fully opened

1. Height 529 mm (20.8 in) 786 mm (30.9 in)

2. Depth 564 mm (22.2 in) 752 mm (29.6 in)

3. Width 530 mm (20.8 in) 934 mm (36.7 in)

Weight 32.3 kg (71.3 lb)

Figure 1-2 Dimensions for Tray 3

1. Height 138 mm (5.4 in)

2. Depth Tray closed: 396 mm (15.5 in)

Tray opened: 678 mm (26.6 in)

3. Width Lower-left door closed: 514 mm (20.2 in)

Weight 5.4 kg (11.8 lb)

ENWW Printer specications 11

Lower-left door opened: 963 mm (37.9 in)

Figure 1-3 Dimensions for the printer stand

1. Height 640 mm (25.1 in)

2. Depth Tray closed: 669 mm (26.3 in)

Tray opened: 810 mm (31.8 in)

3. Width Lower-left door closed: 669 mm (26.3 in)

Lower-left door opened: 1040 mm (40.9 in)

Weight 31.2 kg (69 lb)

Figure 1-4 Dimensions for the 3 x 500-sheet paper feeder and stand

1. Height 642 mm (25.2 in)

2. Depth Tray closed: 669 mm (26.3 in)

Tray opened: 795 mm (31.2 in)

12 Chapter 1 Printer overview ENWW

3. Width Lower-left door closed: 669 mm (26.3 in)

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Lower-left door opened: 1040 mm (40.9 in)

Weight 35.8 kg (79 lb)

Figure 1-5 Dimensions for the printer with Tray 3

Printer and accessories fully closed Printer and accessories fully opened

1. Height 667 mm (26.2 in) 924 mm (36.3 in)

2. Depth 564 mm (22.2 in) 752 mm (29.6 in)

3. Width 530 mm (20.8 in) 963 mm (37.9 in)

Weight 37.7 kg (83.1 lb)

ENWW Printer specications 13

Figure 1-6 Dimensions for the printer with the printer stand

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Printer and accessories fully closed Printer and accessories fully opened

1. Height 1307 mm (51.4 in) 1564 mm (61.5 in)

2. Depth 669 mm (26.3 in) 810 mm (31.8 in)

3. Width 669 mm (26.3 in) 1040 mm (40.9 in)

Weight 63.5 kg (140.1)

14 Chapter 1 Printer overview ENWW

Figure 1-7 Dimensions for the printer with 3 x 500-sheet paper feeder and stand

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Printer and accessories fully closed Printer and accessories fully opened

1. Height 1171 mm (46.1 in) 1428 mm (56.2 in)

2. Depth 669 mm (26.3 in) 795 mm (31.2 in)

3. Width 669 mm (26.3 in) 1040 mm (40.9 in)

Weight 68.1 kg (150.3 in)

These values are subject to change. For current information, go to www.hp.com/support/pagewidecolor586MFP.

Do not extend more than one paper tray at a time.

Power consumption, electrical

See www.hp.com/support/pagewidecolor586MFP for current information.

CAUTION: Power requirements are based on the country/region where the printer is sold. Do not convert

perating voltages. This will damage the printer and void the printer warranty.

Operating-environment range

Table 1-3 Operating-environment

Environment Recommended Allowed

Temperature 17° to 25°C (62.6° to 77°F) 15° to 30°C (59° to 86°F)

Relative humidity 30% to 70% relative humidity (RH) 10% to 80% (RH)

specications, and acoustic emissions

specications

ENWW Printer specications 15

Printer hardware setup and software installation

For basic setup instructions, see the Hardware Installation Guide that came with the printer. For additional instructions, go to HP support on the Web.

Go to www.hp.com/support/pagewidecolor586MFP for HP's all-inclusive help for the printer. Find the following support:

●

Install and congure

●

Learn and use

●

Solve problems

●

Download software and rmware updates

●

Join support forums

●

Find warranty and regulatory information

16 Chapter 1 Printer overview ENWW

2 Paper trays

●

Load paper to Tray 1 (multi-purpose tray)

●

Load paper to Tray 2

●

Load paper to Tray 3

●

Load paper to the 3 x 500-sheet paper feeder

●

Load and print envelopes

●

Load and print labels

For more information:

The following information is correct at the time of publication. For current information, see www.hp.com/

support/pagewidecolor586MFP.

HP's all-inclusive help for the printer includes the following information:

●

Install and congure

●

Learn and use

●

Solve problems

●

Download software and rmware updates

●

Join support forums

●

Find warranty and regulatory information

ENWW 17

Load paper to Tray 1 (multi-purpose tray)

Introduction

The following information describes how to load paper into Tray 1. This tray holds up to 50 sheets of 75 g/m2 (20 lb) paper or 5 envelopes.

NOTE: Select the correct paper type in the print driver before printing.

CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing.

1. Open Tray 1.

2. Pull out the tray extension to support the paper.

3. Spread the paper guides to the correct size, and

then load paper in the tray. For information about how to orient the paper, see Tray 1 paper

orientation on page 19.

18 Chapter 2 Paper trays ENWW

4. Make sure that the paper ts under the ll line on

the paper guides.

NOTE: The maximum stack height is 5 mm (0.2

in), or approximately 50 sheets of 75g paper.

5. Adjust the side guides so that they lightly touch

the paper stack, but do not bend it.

Tray 1 paper orientation

When using paper that requires a specic orientation, load it according to the information in the following table.

NOTE: The Alternative Letterhead Mode settings aects the way to load letterhead or preprinted paper. This

setting is disabled by default. When using this mode, load paper as for automatic duplex printing. For more information, see Use alternative letterhead mode on page 22

ENWW Load paper to Tray 1 (multi-purpose tray) 19

Paper type Image Orientation Duplex mode Paper size How to load paper

123

Letterhead or preprinted Portrait 1-sided printing Letter, Legal, Executive,

Statement, Ocio (8.5 x 13), 3 x 5, 4 x 6, 5 x 7, 5 x 8, A4, A5, A6, RA4, B5 (JIS), B6 (JIS), L (90 x 130 mm), 10 x 15 cm, Ocio (216 x 340), 16K 195 x 270 mm, 16K 184 x 260 mm, 16K 197 x 273 mm, Japanese Postcard (Postcard (JIS)), Double Japan Postcard Rotated (Double Postcard (JIS))

Automatic 2-sided printing or with Alternative Letterhead Mode enabled

Letter, Legal, Executive, Ocio (8.5 x 13), A4, RA4, B5 (JIS), Ocio (216 x 340)

Face-down

Top edge leading into the printer

Face-up

Bottom edge leading into the printer

Landscape 1-sided printing Letter, Legal, Executive,

Face-down

Top edge toward the back of the printer

20 Chapter 2 Paper trays ENWW

Paper type Image Orientation Duplex mode Paper size How to load paper

123

Automatic 2-sided printing or with Alternative Letterhead Mode enabled

Prepunched Portrait and landscape 1-sided printing Letter, Legal, Executive,

Letter, Legal, Executive, Ocio (8.5 x 13), A4, RA4, B5 (JIS), Ocio (216 x 340)

Face-up

Top edge toward the back of the printer

Holes toward the back of the printer

Automatic 2-sided printing or with Alternative Letterhead Mode enabled

Letter, Legal, Executive, Ocio (8.5 x 13), A4, RA4, B5 (JIS), Ocio (216 x 340)

Holes toward the back of the printer

ENWW Load paper to Tray 1 (multi-purpose tray) 21

Use alternative letterhead mode

Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper as for automatic duplex printing.

To use the feature, enable it by using the printer control-panel menus.

Enable Alternative Letterhead Mode by using the printer control-panel menus

1. Press the Home button on the product control panel.

2. Open the following menus:

●

Administration

●

Manage Trays

●

Alternative Letterhead Mode

3. Select Enabled, and then touch the Save button.

22 Chapter 2 Paper trays ENWW

Load paper to Tray 2

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Introduction

The following information describes how to load paper in Tray 2. This tray holds up to 500 sheets of 75 g/m2 (20 lb) paper.

CAUTION: Do not extend more than one paper tray at a time.

1. Open the tray.

NOTE: Do not open this tray while it is in use.

2. Before loading paper, adjust the paper-width

guides by squeezing the adjustment latches and sliding the guides to the size of the paper being used. The edge of the tray guide should line up exactly with the marking on the tray.

3. Adjust the paper-length guide by squeezing the

adjustment latch and sliding the guide to the size of the paper being used.

ENWW Load paper to Tray 2 23

4. Load paper into the tray. Check the paper to

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verify the guides lightly touch the stack, but do not bend it. For information about how to orient the paper, see Tray 2 paper orientation

on page 24.

NOTE: Do not adjust the paper guides tightly

against the paper stack. Adjust them to the indentations or markings in the tray.

NOTE: To prevent jams, adjust the paper guides

to the correct size and do not overll the tray. Be sure that the top of the stack is below the tray full indicator.

5. Close the tray.

Tray 2 paper orientation

When using paper that requires a specic orientation, load it according to the information in the following table.

NOTE: The Alternative Letterhead Mode settings aects the way to load letterhead or preprinted paper. This

setting is disabled by default. When using this mode, load paper as for automatic duplex printing. For more information, see Use alternative letterhead mode on page 26

Paper type Image Orientation Duplex mode Paper size How to load

Letterhead or preprinted Portrait 1-sided printing Letter, Executive,

Statement, A4, A5, B5 (JIS), 16K 195 x 270 mm, 16K 184 x 260 mm, 16K 197 x 273 mm

Face-up

Top edge toward the right

24 Chapter 2 Paper trays ENWW

Paper type Image Orientation Duplex mode Paper size How to load

123

Automatic 2-sided printing or with Alternative Letterhead Mode enabled

Landscape 1-sided printing Letter, Executive,

Letter, Executive, Ocio (8.5 x 13), A4, B5 (JIS)

Statement, A4, A5, B5 (JIS), 16K 195 x 270 mm, 16K 184 x 260 mm, 16K 197 x 273 mm

Face-down

Top edge toward the left

Face-up

Top edge toward the back of the printer

Automatic 2-sided printing or with Alternative Letterhead Mode enabled

Letter, Executive, Ocio (8.5 x 13), A4, B5 (JIS)

Face-down

Top edge toward the back of the printer

ENWW Load paper to Tray 2 25

Paper type Image Orientation Duplex mode Paper size How to load

Prepunched Portrait and landscape 1-sided printing Letter, Executive,

Statement, A4, A5, B5 (JIS), 16K 195 x 270 mm, 16K 184 x 260 mm, 16K 197 x 273 mm

Automatic 2-sided printing or with Alternative Letterhead Mode enabled

Letter, Executive, Ocio (8.5 x 13), A4, B5 (JIS)

Holes toward the back of the printer

Use alternative letterhead mode

To use the feature, enable it by using the printer control-panel menus.

Enable Alternative Letterhead Mode by using the printer control-panel menus

1. Press the Home button on the product control panel.

2. Open the following menus:

●

Administration

●

Manage Trays

●

Alternative Letterhead Mode

3. Select Enabled, and then touch the Save button.

26 Chapter 2 Paper trays ENWW

Load paper to Tray 3

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Introduction

The following information describes how to load paper in Tray 3. These trays hold up to 500 sheets of 75 g/m2 (20 lb) paper.

CAUTION: Do not extend more than one paper tray at a time.

1. Open the tray.

NOTE: Do not open this tray while it is in use.

2. Before loading paper, adjust the paper-width

guides by squeezing the adjustment latches and sliding the guides to the size of the paper being used. The edge of the tray guide should line up exactly with the marking on the tray.

3. Adjust the paper-length guide by squeezing the

adjustment latch and sliding the guide to the size of the paper being used.

ENWW Load paper to Tray 3 27

4. Load paper into the tray. Check the paper to

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123

verify the guides lightly touch the stack, but do not bend it. For information about how to orient the paper, see Tray 3 paper orientation

on page 28.

NOTE: To prevent jams, adjust the paper guides

to the correct size and do not overll the tray. Be sure that the top of the stack is below the tray full indicator.

5. Close the tray.

Tray 3 paper orientation

When using paper that requires a specic orientation, load it according to the information in the following table.

NOTE: The Alternative Letterhead Mode settings aects the way to load letterhead or preprinted paper. This

setting is disabled by default. When using this mode, load paper as for automatic duplex printing. For more information, see Use alternative letterhead mode on page 30

Paper type Image Orientation Duplex mode Paper size How to load paper

Letterhead or preprinted Portrait 1-sided printing Letter, Legal, Executive,

Statement, Ocio (8.5 x 13), A4, A5, RA4, B5 (JIS), Ocio (216 x 340), 16K 195 x 270 mm, 16K 184 x 260 mm, 16K 197 x 273 mm

Face-up

Top edge toward the right

28 Chapter 2 Paper trays ENWW

Paper type Image Orientation Duplex mode Paper size How to load paper

123

Automatic 2-sided printing or with Alternative Letterhead Mode enabled

Landscape 1-sided printing Letter, Legal, Executive,

Letter, Legal, Executive, Ocio (8.5 x 13), A4, RA4, B5 (JIS), Ocio (216 x 340)

Statement, Ocio (8.5 x 13), A4, A5, RA4, B5 (JIS), Ocio (216 x 340), 16K 195 x 270 mm, 16K 184 x 260 mm, 16K 197 x 273 mm

Face-down

Top edge toward the left

Face-up

Top edge toward the back of the printer

Automatic 2-sided printing or with Alternative Letterhead Mode enabled

Letter, Legal, Executive, Ocio (8.5 x 13), A4, RA4, B5 (JIS), Ocio (216 x 340)

Face-down

Top edge toward the back of the printer

ENWW Load paper to Tray 3 29

Paper type Image Orientation Duplex mode Paper size How to load paper

Prepunched Portrait and landscape 1-sided printing Letter, Legal, Executive,

Statement, Ocio (8.5 x 13), A4, A5, RA4, B5 (JIS), Ocio (216 x 340), 16K 195 x 270 mm, 16K 184 x 260 mm, 16K 197 x 273 mm

Automatic 2-sided printing or with Alternative Letterhead Mode enabled

Letter, Legal, Executive, Ocio (8.5 x 13), A4, RA4, B5 (JIS), Ocio (216 x 340)

Holes toward the back of the printer

Use alternative letterhead mode

To use the feature, enable it by using the printer control-panel menus.

Enable Alternative Letterhead Mode by using the printer control-panel menus

1. Press the Home button on the product control panel.

2. Open the following menus:

●

Administration

●

Manage Trays

●

Alternative Letterhead Mode

3. Select Enabled, and then touch the Save button.

30 Chapter 2 Paper trays ENWW

Load paper to the 3 x 500-sheet paper feeder

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556

Introduction

The following information describes how to load paper in any of the trays in the 3 x 500-sheet paper feeder. Each tray holds up to 500 sheets of 75 g/m2 (20 lb) paper.

CAUTION: Do not extend more than one paper tray at a time.

1. Open the tray.

NOTE: Do not open this tray while it is in use.

2. Before loading paper, adjust the paper-width

guides by squeezing the adjustment latches and sliding the guides to the size of the paper being used. The edge of the tray guide should line up exactly with the marking on the tray.

3. Adjust the paper-length guide by squeezing the

adjustment latch and sliding the guide to the size of the paper being used.

ENWW Load paper to the 3 x 500-sheet paper feeder 31

4. Load paper into the tray. Check the paper to

O ﬀi

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pris

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5 56

verify the guides lightly touch the stack, but do not bend it. For information about how to orient the paper, see 3 x 500-sheet tray paper

orientation on page 32.

5. Close the tray.

3 x 500-sheet tray paper orientation

When using paper that requires a specic orientation, load it according to the information in the following table.

NOTE: The Alternative Letterhead Mode settings aects the way to load letterhead or preprinted paper. This

setting is disabled by default. When using this mode, load paper as for automatic duplex printing. For more information, see Use alternative letterhead mode on page 35

32 Chapter 2 Paper trays ENWW

Paper type Image orientation Duplex mode Paper size How to load paper

123

Preprinted or letterhead Portrait 1-sided printing Letter, Legal, Executive,

Automatic 2-sided printing or with Alternative Letterhead Mode enabled

Statement, Ocio (8.5 x 13), A4, A5, RA4, B5 (JIS), Ocio (216 x

340), 16K 195 x 270 mm, 16K 184 x 260 mm, 16K 197 x 273 mm

Letter, Legal, Executive, Ocio (8.5 x 13), A4, RA4, B5 (JIS), Ocio (216 x

340)

Face-up

Top edge toward the right

Face-down

Top edge toward the left

Landscape 1-sided printing Letter, Legal, Executive,

Statement, Ocio (8.5 x 13), A4, A5, RA4, B5 (JIS), Ocio (216 x

340), 16K 195 x 270 mm, 16K 184 x 260 mm, 16K 197 x 273 mm

Face-up

Top edge toward the back of the printer

ENWW Load paper to the 3 x 500-sheet paper feeder 33

(continued)

123

Paper type Image orientation Duplex mode Paper size How to load paper

Automatic 2-sided printing or with Alternative Letterhead Mode enabled

Prepunched Portrait 1-sided printing Letter, Legal, Executive,

Letter, Legal, Executive,

Ocio (8.5 x 13), A4, RA4,

B5 (JIS), Ocio (216 x

340)

Statement, Ocio

(8.5 x 13), A4, A5, RA4,

B5 (JIS), Ocio (216 x

340), 16K 195 x 270 mm,

16K 184 x 260 mm, 16K

197 x 273 mm

Face-down

Top edge toward the back of the printer

Holes toward the back of the printer

Automatic 2-sided printing or with Alternative Letterhead Mode enabled

Letter, Legal, Executive,

Ocio (8.5 x 13), A4, RA4,

B5 (JIS), Ocio (216 x

340)

Holes toward the back of the printer

34 Chapter 2 Paper trays ENWW

Use alternative letterhead mode

To use the feature, enable it by using the printer control-panel menus.

Enable Alternative Letterhead Mode by using the printer control-panel menus

1. Press the Home button on the product control panel.

2. Open the following menus:

●

Administration

●

Manage Trays

●

Alternative Letterhead Mode

3. Select Enabled, and then touch the Save button.

ENWW Load paper to the 3 x 500-sheet paper feeder 35

Load and print envelopes

Introduction

The following information describes how to print and load envelopes. Use only Tray 1 or Tray 2 to print on envelopes. Tray 1 holds up to 5 envelopes. Tray 2 holds up to 30 envelopes.

To print envelopes using the manual feed option, follow these steps to select the correct settings in the print driver, and then load the envelopes into the tray after sending the print job to the printer.

Print envelopes

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click or tap the Properties or Preferences button to

open the print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: To access these features from a Windows 8 or 8.1 Start screen, select Devices, select Print, and

then select the printer.

3. Click or tap the Paper/Quality tab.

4. In the Paper size drop-down list, select the correct size for the envelopes.

5. In the Paper type drop-down list, select Envelope.

6. In the Paper source drop-down list, select Manual feed.

7. Click the OK button to close the Document Properties dialog box.

8. In the Print dialog box, click the OK button to print the job.

Envelope orientation

Tray Envelope size How to load

Tray 1 Envelope #9, Envelope #10, Envelope

Monarch, Envelope DL, Japanese Envelope Chou #3, Japanese Envelope Chou #4

Face-down

Top edge toward the front of the printer

36 Chapter 2 Paper trays ENWW

Tray Envelope size How to load

Envelope B5, Envelope C5, Envelope C6 Face-down

Top edge leading into the printer

Tray 2 Envelope #10, Envelope DL, Japanese

Envelope Chou #3

Envelope B5, Envelope C5 Face-up

Face-up

Top edge toward the right of the printer

ENWW Load and print envelopes 37

Load and print labels

Introduction

The following information describes how to print and load labels.

To print labels using the manual feed option, follow these steps to select the correct settings in the print driver, and then load the labels into the tray after sending the print job to the printer. When using manual feed, the printer waits to print the job until it detects the tray has been opened and closed.

Manually feed labels

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click or tap the Properties or Preferences button to

open the print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: To access these features from a Windows 8 or 8.1 Start screen, select Devices, select Print, and

then select the printer.

3. Click or tap the Paper/Quality tab.

4. In the Paper size drop-down list, select the correct size for the sheets of labels.

5. In the Paper type drop-down list, select Labels.

6. In the Paper source drop-down list, select Manual feed.

NOTE: When using manual feed, the printer prints from the lowest-numbered tray that is congured

for the correct size of paper, so it is not necessary to specify a particular tray. For example, if Tray 2 is congured for labels, the printer will print from Tray 2. If Tray 3 is installed and congured for labels, but Tray 2 is not congured for labels, the printer will print from Tray 3.

7. Click the OK button to close the Document Properties dialog box.

8. In the Print dialog box, click the OK button to print the job.

9. Load sheets of labels face-up with the top of the sheet toward the right side of the printer.

38 Chapter 2 Paper trays ENWW

Label orientation

Tray How to load

Tray 1 Face-down

Tray 2 Face-up

Top edge leading into the printer

Top edge toward the right of the printer

Tray 3 and the 3 x 500-sheet paper feeder trays Face-up

Top edge toward the right of the printer

ENWW Load and print labels 39

40 Chapter 2 Paper trays ENWW

3 Supplies, accessories, and parts

●

Order supplies, accessories, and parts

●

Replace the cartridges

●

Replace the ink-collection unit

For more information:

The following information is correct at the time of publication. For current information, see www.hp.com/

support/pagewidecolor586MFP.

HP's all-inclusive help for the printer includes the following information:

●

Install and congure

●

Learn and use

●

Solve problems

●

Download software and rmware updates

●

Join support forums

●

Find warranty and regulatory information

ENWW 41

Order supplies, accessories, and parts

Ordering

Order supplies and paper www.hp.com/go/suresupply

Order genuine HP parts or accessories www.hp.com/buy/parts

Order through service or support providers Contact an HP-authorized service or support provider.

Order using the HP Embedded Web Server (EWS) To access, in a supported Web browser on your computer, enter

the printer IP address or host name in the address/URL eld. The

EWS contains a link to the HP SureSupply Web site, which provides

options for purchasing Original HP supplies.

Supplies and accessories

Item Description Cartridge number Part number

Supplies

HP 981A Black Original PageWide Cartridge

HP 981X High Yield Black Original PageWide Cartridge

HP 981Y Extra High Yield Black Original PageWide Cartridge

HP 981A Cyan Original PageWide Cartridge

HP 981X High Yield Cyan Original PageWide Cartridge

HP 981Y Extra High Yield Cyan Original PageWide Cartridge

HP 981A Yellow Original PageWide Cartridge

HP 981X High Yield Yellow Original PageWide Cartridge

HP 981Y Extra High Yield Yellow Original PageWide Cartridge

HP 981A Magenta Original PageWide Cartridge

HP 981X High Yield Magenta Original PageWide Cartridge

Standard-capacity replacement black cartridge

High-capacity replacement black cartridge

Extra high-capacity replacement black cartridge

Standard-capacity replacement cyan cartridge

High-capacity replacement cyan cartridge

Extra high-capacity replacement cyan cartridge

Standard-capacity replacement yellow cartridge

High-capacity replacement yellow cartridge

Extra high-capacity replacement yellow cartridge

Standard-capacity replacement magenta cartridge

High-capacity replacement magenta cartridge

981A J3M71A

981X L0R12A

981Y L0R16A

981A J3M68A

981X L0R09A

981Y L0R13A

981A J3M70A

981X L0R11A

981Y L0R15A

981A J3M69A

981X L0R10A

HP 981Y Extra High Yield Magenta Original PageWide Cartridge

Ink-collection unit Replacement ink-collection unit Not applicable B5L09A

HP 200 ADF Roller Replacement Kit Replacement feed rollers for the

Accessories

Extra high-capacity replacement magenta cartridge

document feeder

981Y L0R14A

Not applicable B5L52A

42 Chapter 3 Supplies, accessories, and parts ENWW

Item Description Cartridge number Part number

HP PageWide Enterprise 500-sheet Paper Tray

HP PageWide Enterprise Printer Stand Optional stand to support the printer

HP PageWide Enterprise 3 x 500-sheet Paper Feeder and Stand

Ink-collection unit Replacement ink-collection unit Not applicable B5L09A

HP 1GB DDR3 x32 144Pin 800MHz SODIMM

HP Internal USB Ports Optional USB ports for connecting

HP LaserJet MFP Analog Fax Accessory 500

HP Foreign Interface Harness Optional port for connecting third-

HP Trusted Platform Module Automatically encrypts all data that

HP Jetdirect 2900nw Print Server USB wireless print server accessory Not applicable J8031A

Optional Tray 3 (1 x 500-sheet paper feeder)

Includes installation instructions

Optional 3 x 500-sheet paper feeder with a stand to support the printer

Includes installation instructions

Optional DIMM for expanding the memory

third-party devices

Optional fax accessory Not applicable CC487A

party devices

passes through the printer

Not applicable G1W43A

Not applicable G1W44A

Not applicable G1W45A

Not applicable E5K48

Not applicable B5L28A

Not applicable B5L31A

Not applicable F5S62A

HP Jetdirect 3000w NFC/Wireless Accessory

HP LaserJet Keyboard Overlay Kit for Simplied Chinese & Traditional Chinese

(z model only)

HP LaserJet Keyboard Overlay Kit for Swedish

(z model only)

Wireless Direct Print accessory for “touch” printing from mobile devices

Language-specic, adhesive overlay for the physical keyboard

Customer self-repair parts

Customer Self-Repair (CSR) parts are available for HP PageWide printers to reduce repair time. More information about the CSR program and benets can be found at www.hp.com/go/csr-support and

www.hp.com/go/csr-faq.

Genuine HP replacement parts can be ordered at www.hp.com/buy/parts or by contacting an HP-authorized service or support provider. When ordering, one of the following will be needed: part number, serial number (found on back of printer), product number, or printer name.

●

Parts listed as Mandatory self-replacement are to be installed by customers, unless you are willing to pay HP service personnel to perform the repair. For these parts, on-site or return-to-depot support is not provided under the HP printer warranty.

Not applicable J8030A

Not applicable A7W12A

Not applicable A7W14A

●

Parts listed as Optional self-replacement can be installed by HP service personnel at your request for no additional charge during the printer warranty period.

ENWW Order supplies, accessories, and parts 43

Item Description Self-replacement options Part number

Ink-collection Unit Replacement ink-collection unit Mandatory B5L09

Left Door Assembly, Tray 1 Kit Replacement left door and Tray 1 kit Optional G1W39-67901

Tray 2 Assembly Kit Replacement Tray 2 Mandatory G1W39-67908

Tray 3 Assembly Kit Replacement Tray 3 Mandatory G1W39-67909

Tray 4 Assembly Kit Replacement Tray 4 Mandatory G1W39-67910

Tray 5 Assembly Kit Replacement Tray 5 Mandatory G1W39-67911

Printer Stand kit Replacement printer stand Mandatory G1W44A

3 x 500-sheet Paper Feeder and Stand Replacement 3 x 500-sheet paper feeder

and stand

Flap-Eject Assembly Kit Replacement output ejector ap Mandatory G1W39-67902

HP 200 ADF Roller Replacement Kit Replacement feed rollers for the

document feeder

Scanner white backing Replacement white plastic backing for the

scanner

Retention-Clip Assembly Replacement retention clips that are

behind the scanner white backing

Control Panel Assembly Kit Replacement touchscreen control panel Mandatory G1W39-67904

Front top cover (under control panel) Replacement front top cover Mandatory G1W39-40002

HIP2 cover Replacement HIP2 cover Mandatory G1W39-67905

USB cover Replacement easy access USB cover Mandatory G1W39-67907

U.S. English Keyboard Kit Replacement keyboard for the z model Mandatory B5L47-67019

U.K. English Keyboard Kit Replacement keyboard for the z model Mandatory B5L47-67020

Keyboard Overlay Kit

French, Italian, Russian, German, Spanish, Ukrainian

Replacement keyboard overlay for the z model

Mandatory G1W45A

Mandatory B5L52-67903

Mandatory 5851-6570

Mandatory 5851-6573

Mandatory 5851-6019

Keyboard Overlay Kit

Canadian French, Latin American Spanish, U.S. Spanish

Keyboard Overlay Kit

Swiss French, Swiss German, Danish

Keyboard Overlay Kit

Simplied Chinese, Traditional Chinese

Keyboard Overlay Kit

Spanish, Portuguese

Keyboard Overlay Kit

Japanese (KG and KT)

Replacement keyboard overlay for the z model

Mandatory 5851-6020

Mandatory 5851-6021

Mandatory 5851-6022

Mandatory 5851-6023

Mandatory 5851-6024

44 Chapter 3 Supplies, accessories, and parts ENWW

Item Description Self-replacement options Part number

HP Jetdirect 2900nw Print Server Replacement USB wireless print server

accessory

HP Jetdirect 3000w NFC/Wireless Accessory

HP 1GB DDR3 x32 144Pin 800MHz SODIMM

HP LaserJet MFP Analog Fax Accessory 500

HP Foreign Interface Harness Replacement HP Foreign Interface Harness Mandatory B5L31-67902

HP Trusted Platform Module Replacement HP Trusted Platform Module Mandatory F5S62-61001

320 GB Hard Disk Drive Kit Replacement hard-disk drive Optional G1W39-67903

FIPS HDD 140 Encrypted 500GB kit Replacement 500GB hard-disk drive Mandatory B5L29-67903

Replacement Wireless Direct Print accessory for “touch” printing from mobile devices

Replacement memory DIMM Mandatory E5K48-67902

Replacement fax board Mandatory A2W77-67910

Mandatory J8031-61001

Mandatory J8030-61001

ENWW Order supplies, accessories, and parts 45

Replace the cartridges

●

Introduction

●

Cartridge information

●

Remove and replace the cartridge

Introduction

The following information provides details about the cartridges for the printer, and it includes instructions to replace them.

Cartridge information

This printer indicates when the cartridge level is low and very low. The actual cartridge life remaining can vary. Consider having a replacement cartridge available to install when print quality is no longer acceptable.

To purchase cartridges or check cartridge compatibility for the printer, go to HP SureSupply at

www.hp.com/go/suresupply. Scroll to the bottom of the page and verify that the country/region is correct.

The printer uses four colors and has a dierent cartridge for each color: yellow (Y), cyan (C), magenta (M), and black (K).

Item Description Cartridge number Part number

Supplies

HP 981A Black Original PageWide Cartridge

HP 981X High Yield Black Original PageWide Cartridge

HP 981Y Extra High Yield Black Original PageWide Cartridge

HP 981A Cyan Original PageWide Cartridge

HP 981X High Yield Cyan Original PageWide Cartridge

HP 981Y Extra High Yield Cyan Original PageWide Cartridge

HP 981A Yellow Original PageWide Cartridge

HP 981X High Yield Yellow Original PageWide Cartridge

HP 981Y Extra High Yield Yellow Original PageWide Cartridge

HP 981A Magenta Original PageWide Cartridge

Standard-capacity replacement black cartridge

High-capacity replacement black cartridge

Extra high-capacity replacement black cartridge

Standard-capacity replacement cyan cartridge

High-capacity replacement cyan cartridge

Extra high-capacity replacement cyan cartridge

Standard-capacity replacement yellow cartridge

High-capacity replacement yellow cartridge

Extra high-capacity replacement yellow cartridge

Standard-capacity replacement magenta cartridge

981A J3M71A

981X L0R12A

981Y L0R16A

981A J3M68A

981X L0R09A

981Y L0R13A

981A J3M70A

981X L0R11A

981Y L0R15A

981A J3M69A

46 Chapter 3 Supplies, accessories, and parts ENWW

Item Description Cartridge number Part number

HP 981X High Yield Magenta Original PageWide Cartridge

HP 981Y Extra High Yield Magenta Original PageWide Cartridge

NOTE: High-yield cartridges contain more pigment than standard cartridges for increased page yield. For

more information, go to www.hp.com/go/learnaboutsupplies.

Do not remove the cartridge from its package until it is time to replace it.

CAUTION: To prevent damage to the cartridge do not touch the gold-colored metal contacts of the

cartridge.

The following illustration shows the cartridge components.

High-capacity replacement magenta cartridge

Extra high-capacity replacement magenta cartridge

981X L0R10A

981Y L0R14A

1 Metal connector. Do not touch. Fingerprints may cause supply error messages. Dust may also cause supply error

messages; do not leave cartridges outside the printer for prolonged periods of time.

NOTE: Information about recycling used cartridges is in the cartridge box.

ENWW Replace the cartridges 47

Remove and replace the cartridge

Magenta

llow

Cyan

agent

Blac

Yellow

lack

1. Open the cartridge door.

2. Push the old cartridge inward to unlock it.

3. Grasp the edge of the old cartridge and then pull

the cartridge straight out to remove it.

48 Chapter 3 Supplies, accessories, and parts ENWW

4. Remove the new cartridge from the packaging.

llow

agent

Blac

Yellow

lack

5. Do not touch the gold-colored metal contacts of

the cartridge. Fingerprints on the contacts can cause print-quality problems.

6. Insert the new cartridge into the product. Make

sure the cartridge is rmly in place.

ENWW Replace the cartridges 49

7. Close the cartridge door.

8. Pack the used cartridge in the box that the new

cartridge came in. See the enclosed recycling guide for information about recycling.

HP helps you recycle your Original HP cartridges —it’s easy and free with the HP Planet Partners program, available in more than 50 countries/ regions around the world1).

To nd information about how to recycle used HP cartridges, please go to www.hp.com/recycle.

Program availability varies. For more information, visit www.hp.com/recycle.

50 Chapter 3 Supplies, accessories, and parts ENWW

Replace the ink-collection unit

●

Introduction

●

Remove and replace the ink-collection unit

Introduction

The following information provides details about the ink-collection unit for the printer, and it includes instructions to replace it.

The printer indicates when the ink-collection unit is nearly full and when it is completely full. When it is completely full, printing stops until the ink-collection unit is replaced.

To purchase a ink-collection unit (part number B5L09A), go to the HP Parts Store at www.hp.com/buy/parts.

NOTE: The ink-collection unit is designed for a single use. Do not attempt to empty the ink-collection unit

and reuse it. Doing so could lead to pigment being spilled inside the printer, which could result in reduced print quality. After use, return the ink-collection unit to HP’s Planet Partners program for recycling.

Remove and replace the ink-collection unit

1. Open the left door.

2. Remove the ink-collection unit by pulling it out

with both hands. Set the unit aside, upright, on a piece of paper to prevent spills.

CAUTION: When pulling out the ink-collection

unit, avoid making direct contact with the black cylinder to prevent pigment smear on skin or clothes.

ENWW Replace the ink-collection unit 51

3. Remove the new ink-collection unit from its

packaging.

4. Install the ink-collection unit.

5. Close the left door.

52 Chapter 3 Supplies, accessories, and parts ENWW

4 Print

●

Print tasks (Windows)

●

Print tasks (OS X)

●

Store print jobs on the printer to print later or print privately

●

Mobile printing

●

Print from the USB port

For more information:

The following information is correct at the time of publication. For current information, see www.hp.com/

support/pagewidecolor586MFP.

HP's all-inclusive help for the printer includes the following information:

●

Install and congure

●

Learn and use

●

Solve problems

●

Download software and rmware updates

●

Join support forums

●

Find warranty and regulatory information

ENWW 53

Print tasks (Windows)

How to print (Windows)

The following procedure describes the basic printing process for Windows.

1. From the software program, select the Print option.

2. Select the printer from the list of printers. To change settings, click or tap the Properties or Preferences

button to open the print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: To access these features from a Windows 8 or 8.1 Start screen app, select Devices, select Print,

and then select the printer.

NOTE: For more information, click the Help (?) button in the print driver.

NOTE: The print driver might look dierent than what is shown here, but the steps are the same.

54 Chapter 4 Print ENWW

3. Click or tap the tabs in the print driver to congure the available options. For example, set the paper

orientation on the Finishing tab, and set the paper source, paper type, paper size, and quality settings on the Paper/Quality tab.

4. Click or tap the OK button to return to the Print dialog box. Select the number of copies to print from

this screen.

5. Click or tap the OK button to print the job.

ENWW Print tasks (Windows) 55

Automatically print on both sides (Windows)

Use this procedure for printers that have an automatic duplexer installed. If the printer does not have an automatic duplexer installed, or to print on paper types that the duplexer does not support, print on both sides manually.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click or tap the Properties or Preferences button to

open the print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: To access these features from a Windows 8 or 8.1 Start screen app, select Devices, select Print,

and then select the printer.

3. Click or tap the Finishing tab.

4. Select the Print on both sides check box. Click the OK button to close the Document Properties dialog

box.

5. In the Print dialog box, click the OK button to print the job.

Manually print on both sides (Windows)

Use this procedure for printers that do not have an automatic duplexer installed or to print on paper that the duplexer does not support.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click or tap the Properties or Preferences button to

open the print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: To access these features from a Windows 8 or 8.1 Start screen app, select Devices, select Print,

and then select the printer.

3. Click or tap the Finishing tab.

4. Select the Print on both sides (manually) check box. Click the OK button to print the rst side of the job.

5. Retrieve the printed stack from the output bin, and place it in Tray 1.

6. If prompted, touch the appropriate control panel button to continue.

56 Chapter 4 Print ENWW

Print multiple pages per sheet (Windows)

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click or tap the Properties or Preferences button to

open the print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: To access these features from a Windows 8 or 8.1 Start screen app, select Devices, select Print,

and then select the printer.

3. Click or tap the Finishing tab.

4. Select the number of pages per sheet from the Pages per sheet drop-down list.

5. Select the correct Print page borders, Page order, and Orientation options. Click the OK button to close

the Document Properties dialog box.

6. In the Print dialog box, click the OK button to print the job.

Select the paper type (Windows)

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click or tap the Properties or Preferences button to

open the print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: To access these features from a Windows 8 or 8.1 Start screen app, select Devices, select Print,

and then select the printer.

3. Click or tap the Paper/Quality tab.

4. From the Paper type drop-down list, click the More... option.

5. Expand the list of Type is: options.

6. Expand the category of paper types that best describes your paper.

7. Select the option for the type of paper you are using, and then click the OK button.

8. Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the OK

button to print the job.

If the tray needs to be congured, a tray conguration message displays on the printer control panel.

9. Load the tray with the specied type and size of paper, and then close the tray.

10. Touch the OK button to accept the detected type and size, or touch the Modify button to choose a

dierent paper size or type.

11. Select the correct type and size, and then touch the OK button.

ENWW Print tasks (Windows) 57

Additional print tasks

Go to www.hp.com/support/pagewidecolor586MFP.

Instructions are available for performing specic print tasks, such as the following:

●

Create and use printing shortcuts or presets

●

Select the paper size, or use a custom paper size

●

Select the page orientation

●

Create a booklet

●

Scale a document to t a specic paper size

●

Print the rst or last pages of the document on dierent paper

●

Print watermarks on a document

58 Chapter 4 Print ENWW

Print tasks (OS X)

How to print (OS X)

The following procedure describes the basic printing process for OS X.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then select other menus to adjust the print settings.

NOTE: The name of the item varies for dierent software programs.

4. Click the Print button.

Automatically print on both sides (OS X)

NOTE: This information applies to printers that include an automatic duplexer.

NOTE: This feature is available if you install the HP print driver. It might not be available if you are using

AirPrint.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Layout menu.

NOTE: The name of the item varies for dierent software programs.

4. Select a binding option from the Two-Sided drop-down list.

5. Click the Print button.

Manually print on both sides (OS X)

NOTE: This feature is available if you install the HP print driver. It might not be available if you are using

AirPrint.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Manual Duplex menu.

NOTE: The name of the item varies for dierent software programs.

4. Click the Manual Duplex box, and select a binding option.

5. Click the Print button.

6. Go to the printer, and remove any blank paper that is in Tray 1.

ENWW Print tasks (OS X) 59

7. Retrieve the printed stack from the output bin and place it with the printed-side facing down in the input

tray.

8. If prompted, touch the appropriate control panel button to continue.

Print multiple pages per sheet (OS X)

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Layout menu.

NOTE: The name of the item varies for dierent software programs.

4. From the Pages per Sheet drop-down list, select the number of pages that you want to print on each

sheet.

5. In the Layout Direction area, select the order and placement of the pages on the sheet.

6. From the Borders menu, select the type of border to print around each page on the sheet.

7. Click the Print button.

Select the paper type (OS X)

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Media & Quality menu or the Paper/Quality

menu.

NOTE: The name of the item varies for dierent software programs.

4. Select from the Media & Quality or Paper/Quality options.

NOTE: This list contains the master set of options available. Some options are not available on all

printers.

●

Media Type: Select the option for the type of paper for the print job.

●

Print Quality: Select the resolution level for the print job.

●

Edge-To-Edge Printing: Select this option to print close to the paper edges.

5. Click the Print button.

60 Chapter 4 Print ENWW

Additional print tasks

Go to www.hp.com/support/pagewidecolor586MFP.

Instructions are available for performing specic print tasks, such as the following:

●

Create and use printing shortcuts or presets

●

Select the paper size, or use a custom paper size

●

Select the page orientation

●

Create a booklet

●

Scale a document to t a specic paper size

●

Print the rst or last pages of the document on dierent paper

●

Print watermarks on a document

ENWW Print tasks (OS X) 61

Store print jobs on the printer to print later or print privately

Introduction

The following information provides procedures for creating and printing documents that are stored on the printer. These jobs can be printed at a later time or printed privately.

●

Create a stored job (Windows)

●

Create a stored job (OS X)

●

Print a stored job

●

Delete a stored job

●

Information sent to printer for Job Accounting purposes

Create a stored job (Windows)

Store jobs on the printer for private or delayed printing.

NOTE: The print driver might look dierent than what is shown here, but the steps are the same.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then select Properties or Preferences (the name varies

for dierent software programs).

NOTE: The name of the button varies for dierent software programs.

NOTE: To access these features from a Windows 8 or 8.1 Start screen app, select Devices, select Print,

and then select the printer.

62 Chapter 4 Print ENWW

3. Click the Job Storage tab.

4. Select a Job Storage Mode option.

●

Proof and Hold: Print and proof one copy of a job, and then print more copies.

●

Personal Job: The job does not print until you request it at the printer control panel. For this jobstorage mode, you can select one of the Make Job Private/Secure options. If you assign a personal identication number (PIN) to the job, you must provide the required PIN at the control panel. If you encrypt the job, you must provide the required password at the control panel. The print job is deleted from memory after it prints and is lost if the printer loses power.

●

Quick Copy: Print the requested number of copies of a job and store a copy of the job in the printer memory so you can print it again later.

●

Stored Job: Store a job on the printer and allow other users to print the job at any time. For this job-storage mode, you can select one of the Make Job Private/Secure options. If you assign a personal identication number (PIN) to the job, the person who prints the job must provide the required PIN at the control panel. If you encrypt the job, the person who prints the job must provide the required password at the control panel.

5. To use a custom user name or job name, click the Custom button, and then enter the user name or the

job name.

Select which option to use if another stored job already has that name:

●

Use Job Name + (1-99): Append a unique number to the end of the job name.

●

Replace Existing File: Overwrite the existing stored job with the new one.

6. Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the OK

button to print the job.

7. For information about how to print the job, see the topic for "Print a stored job."

ENWW Store print jobs on the printer to print later or print privately 63

Create a stored job (OS X)

Store jobs on the printer for private or delayed printing.

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the printer.

3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list, and then

click the Job Storage menu.

4. In the Mode drop-down list, select the type of stored job.

●

Proof and Hold: Print and proof one copy of a job, and then print more copies.

●

Personal Job: The job does not print until someone requests it at the printer control panel. If the job has a personal identication number (PIN), provide the required PIN at the control panel. The print job is deleted from memory after it prints and is lost if the printer loses power.

●

Quick Copy: Print the requested number of copies of a job and store a copy of the job in the printer memory to print it again later.

●

Stored Job: Store a job on the printer and allow other users to print the job at any time. If the job has a personal identication number (PIN), the person who prints the job must provide the required PIN at the control panel.

5. To use a custom user name or job name, click the Custom button, and then enter the user name or the

job name.

Select which option to use if another stored job already has that name.

●

Use Job Name + (1-99): Append a unique number to the end of the job name.

●

Replace Existing File: Overwrite the existing stored job with the new one.

6. If you selected the Stored Job or Personal Job option in step 3, you can protect the job with a PIN. Type

a 4-digit number in the Use PIN to Print eld. When other people attempt to print this job, the printer prompts them to enter this PIN number.

7. Click the Print button to process the job.

Print a stored job

Use the following procedure to print a job that is stored in the printer memory.

1. Touch or press the Home button on the printer control panel.

2. Select Retrieve from Device Memory.

3. Select the name of the folder where the job is stored.

4. Select the name of the job. If the job is private or encrypted, enter the PIN or password.

5. Adjust the number of copies, and then touch the Start button or press the OK button to print the job.

64 Chapter 4 Print ENWW

Delete a stored job

When you send a stored job to the printer memory, the printer overwrites any previous jobs with the same user and job name. If a job is not already stored under the same user and job name, and the printer needs additional space, the printer might delete other stored jobs starting with the oldest. You can change the number of jobs that the printer can store from the General Settings menu on the printer control panel.

Use this procedure to delete a job that is stored in the printer memory.

1. Touch or press the Home button on the printer control panel.

2. Select Retrieve from Device Memory.

3. Select the name of the folder where the job is stored.

4. Select the name of the job, and then select the Delete button.

5. If the job is private or encrypted, enter the PIN or the password, and then select the Delete button.

Information sent to printer for Job Accounting purposes

Printing jobs sent from drivers on the client (e.g., PC) may send personally identiable information to HP’s Printing and Imaging devices. This information may include, but is not limited to, user name and client name from which the job originated that may be used for job accounting purposes, as determined by the Administrator of the printing device. This same information may also be stored with the job on the mass storage device (e.g., disk drive) of the printing device when using the job storage feature.

ENWW Store print jobs on the printer to print later or print privately 65

Mobile printing

Introduction

HP oers multiple mobile and ePrint solutions to enable easy printing to an HP printer from a laptop, tablet, smartphone, or other mobile device. To see the full list and to determine the best choice, go to

www.hp.com/go/LaserJetMobilePrinting.

●

Wireless Direct Print and NFC Printing

●

HP ePrint via email

●

HP ePrint software

●

AirPrint

●

Google Cloud Print

●

Android embedded printing

Wireless Direct Print and NFC Printing

HP provides Wireless Direct Print and NFC (Near Field Communication) printing for printers with a supported HP Jetdirect 3000w NFC/Wireless Accessory. This accessory is available as an option for HP Entperprise printers that include a hardware-integration pocket (HIP2).

Wireless Direct Print and NFC printing enable Wi-Fi capable (mobile) devices to make a wireless network connection directly to the printer without using a wireless router.

The printer does not need to be connected to the network for this mobile walk-up printing to work.

Use Wireless Direct Print to print wirelessly from the following devices:

●

iPhone, iPad, or iPod touch using Apple AirPrint or the HP ePrint app

●

Android mobile devices using the HP ePrint App or the Android embedded print solution

●

PC and Mac devices using the HP ePrint Software

For more information on wireless printing, go to www.hp.com/go/wirelessprinting.

NFC and Wireless Direct Print capabilities can be enabled or disabled from the printer control panel.

1. From the Home screen on the printer control panel, scroll to and select the Administration menu.

2. Open the following menus:

●

Network Settings

●

Wireless Menu

●

Wireless Direct

3. Select On to enable wireless printing.

NOTE: In environments where more than one model of the same printer is installed, it might be helpful to

provide each printer a more unique Wireless Direct Name for easier printer identication for HP Wireless Direct printing. The Wireless Direct Name is also available on the How to Connect Page by touching the Network button from the Home screen on the printer control panel.

66 Chapter 4 Print ENWW

Follow this procedure to change the printer Wireless Direct Name:

1. From the Home screen on the printer control panel, scroll to and select the Administration menu.

2. Open the following menus:

●

Network Settings

●

Wireless Menu

●

Wireless Direct

●

Wireless Direct Name

3. Select the Wireless Direct Name area.

4. Use the keyboard to change the name.

5. Select OK.

HP ePrint via email

Use HP ePrint to print documents by sending them as an email attachment to the printer's email address from any email enabled device.

To use HP ePrint, the printer must meet these requirements:

●

The printer must be connected to a wired or wireless network and have Internet access.

●

HP Web Services must be enabled on the printer, and the printer must be registered with HP Connected.

Follow this procedure to enable HP Web Services and register with HP Connected:

1. Open the HP Embedded Web Server (EWS):

a. From the Home screen on the printer control panel, touch the Network button to display the IP

address or host name.

b. Open a Web browser, and in the address line, type the IP address or host name exactly as it

displays on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the Web browser displays a message indicating that accessing the website might not be

safe, select the option to continue to the website. Accessing this website will not harm the computer.

2. Click the HP Web Services tab.

3. Select the option to enable Web Services.

NOTE: Enabling Web Services might take several minutes.

4. Go to www.hpconnected.com to create an HP ePrint account and complete the setup process.

ENWW Mobile printing 67

HP ePrint software

The HP ePrint software makes it easy to print from a Windows or Mac desktop or laptop computer to any HP ePrint-capable printer. This software makes it easy to nd HP ePrint-enabled printers that are registered to your HP Connected account. The target HP printer can be located in the oice or at locations across the globe.

●

Windows: After installing the software, open the Print option from within your application, and then select HP ePrint from the installed printers list. Click the Properties button to congure print options.

●

OS X: After installing the software, select File, Print, and then select the arrow next to PDF (in the bottom left of the driver screen). Select HP ePrint.

For Windows, the HP ePrint software supports TCP/IP printing to local printers on the network (LAN or WAN) and that support UPD PostScript®.

Windows and OS X both support IPP printing to LAN or WAN network-connected printers that support ePCL.

Windows and Mac also both support printing PDF documents to public print locations and printing using HP ePrint via email through the cloud.

Go to www.hp.com/go/eprintsoftware for drivers and information.

NOTE: The HP ePrint software is a PDF workow utility for Mac, and is not technically a print driver.

NOTE: HP ePrint Software does not support USB printing.

AirPrint

Direct printing using Apple’s AirPrint is supported for iOS 4.2 or later and from Mac computers running OS X

10.7 Lion and newer. Use AirPrint to print directly to the printer from an iPad, iPhone (3GS or later), or iPod

touch (third generation or later) in the following mobile applications:

●

Mail

●

Photos

●

Safari

●

iBooks

●

Select third-party applications

NOTE: Before using AirPrint with a USB connection, verify the version number. AirPrint versions 1.3 and

earlier do not support USB connections.

Google Cloud Print

Google Cloud Print is a mobile printing solution available to Gmail account users that allows you to print over the web from anywhere, including your phone or tablet, to any printer.

For more information, go to www.google.com/cloudprint/learn/printers.html, and then select the HP link.

68 Chapter 4 Print ENWW

Android embedded printing

HP's print solution for Android and Kindle enables mobile devices to automatically nd and print to HP printers that are on a network.

The printer must be connected to the same network (sub-net) as the Android device.

HP print solutions are embedded in some Android and Kindle devices and available for others at:

play.google.com.

For more information on how to use Android embedded printing and which Android devices are supported, go

www.hp.com/go/LaserJetMobilePrinting.

ENWW Mobile printing 69

Print from the USB port

Introduction

This printer features easy-access USB printing, for quickly printing les without sending them from a computer. The printer accepts standard USB ash drives in the USB port near the control panel. It supports the following types of les:

●

.pdf

●

.prn

●

.pcl

●

.ps

●

.cht

Enable the USB port for printing

The USB port is disabled by default. Before using this feature, enable the USB port. Use one of the following methods to enable the port:

Method one: Enable the USB port from the printer control-panel menus

1. Press the Home button on the printer control panel.

2. Open the following menus:

●

Administration

●

General Settings

●

Enable Retrieve from USB

3. Select the Enabled option, and then touch the Save button or press the OK button.

Method two: Enable the USB port from the HP Embedded Web server (network-connected printers only)

1. Open the HP Embedded Web Server (EWS):

a. From the Home screen on the printer control panel, touch the Network button to display the IP

address or host name.

b. Open a Web browser, and in the address line, type the IP address or host name exactly as it

displays on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the Web browser displays a message indicating that accessing the website might not be

safe, select the option to continue to the website. Accessing this website will not harm the computer.

2. Open the Print tab.

3. On the left side of the screen, click Retrieve from USB Setup.

70 Chapter 4 Print ENWW

4. Select the Enable Retrieve from USB check box.

5. Click Apply.

Print USB documents

1. Insert the USB ash drive into the easy-access USB port.

NOTE: The port might be covered. For some printers, the cover ips open. For other printers, pull the

cover straight out to remove it.

2. The printer detects the USB ash drive. Touch or press the OK button to access the drive, or, if prompted,

select the Retrieve from USB option from the list of available applications. The Retrieve from USB screen opens.

3. Select the name of the document to print.

NOTE: The document might be in a folder. Open folders as necessary.

4. To adjust the number of copies, select Copies, and then use the keypad to change the number of copies.

5. Touch the Start button or press the OK button to print the document.

ENWW Print from the USB port 71

72 Chapter 4 Print ENWW

5 Copy

●

Make a copy

●

Copy on both sides (duplex)

●

Additional options when copying

●

Additional copy tasks

For more information:

The following information is correct at the time of publication. For current information, see www.hp.com/

support/pagewidecolor586MFP.

HP's all-inclusive help for the printer includes the following information:

●

Install and congure

●

Learn and use

●

Solve problems

●

Download software and rmware updates

●

Join support forums

●

Find warranty and regulatory information

ENWW 73

Make a copy

1. Place the document face-down on the scanner

glass, or place it face-up in the document feeder and adjust the paper guides to t the size of the document.

2. From the Home screen on the product control

panel, touch the Copy button.

3. To adjust the number of copies, touch the Copies

eld to open a keypad.

74 Chapter 5 Copy ENWW

4. Enter the number of copies, and then touch the

OK button.

5. Touch the Copy button.

The following copy-quality settings are available:

●

Text: Use this setting for documents that

contain mostly text.

●

Printed Picture: Use this setting for line

drawings and preprinted images, such as magazine clippings or pages from books.

●

Photograph: Use this setting for

photographic prints.

ENWW Make a copy 75

Copy on both sides (duplex)

Copy on both sides automatically

1. Load the original documents face-up in the document feeder with the top of the page leading. Adjust the

paper guides to t the size of the document.

2. From the Home screen on the product control panel, touch the Copy button.

3. Touch the Sides button.

4. To make a two-sided copy from a one-sided original, touch the 1-sided original, 2-sided output button.

To make a two-sided copy from a two-sided original, touch the 2-sided original, 2-sided output button.

To make a one-sided copy from a two-sided original, touch the 2-sided original, 1-sided output button.

5. Touch the OK button.

6. Touch the Start button.

Copy on both sides manually

1. Load the document on the scanner glass according to the indicators on the product.

2. From the Home screen on the product control panel, touch the Copy button.

3. Touch the Sides button.

4. To make a two-sided copy from a one-sided original, touch the 1-sided original, 2-sided output button.

To make a two-sided copy from a two-sided original, touch the 2-sided original, 2-sided output button.

To make a one-sided copy from a two-sided original, touch the 2-sided original, 1-sided output button.

5. Touch the OK button.

6. Touch the Start button.

7. The product prompts you to load the next original document. Place it on the glass, and then touch the

Scan button.

8. The product temporarily saves the scanned images. Touch the Finish button to nish printing the copies.

76 Chapter 5 Copy ENWW

Additional options when copying

The following settings are available in the More Options list when copying.

NOTE: The following list contains the master set of options available for HP Enterprise MFP printers. Some

options are not available on all printers.

Number of Copies Specify the number of copies to make.

Sides Specify whether the original document is printed on one side or both sides, and whether the copies

are to be print on one side or both sides.

Color/Black

For color printers only.

Staple

For printers with automatic nishing accessories only. This feature does not apply to printers with convenience staplers.

Book Mode Scan an open book and output each page of the book onto dierent pages.

2-sided ID Copy Scan each side of an identication card on the atbed glass and output them onto one page. After

Reduce/Enlarge Scale the size of the scanned document up or down.

Original Size Specify the paper size for the original document.

Paper Selection Specify the paper size and type for the copies.

Booklet Format and rearrange original scanned images into pages that print as a booklet.

Hole Punch

For printers with hole-punch accessories only.

Specify whether copies are to be printed in color, black and gray, or black only.

Specify the placement of staples.

scanning the rst side, the printer prompts to place the second side in the correct position on the glass.

Specify the number and placement of punched holes.

Content Orientation Specify whether the original document is printed in Portrait or Landscape orientation.

Pages per Sheet Copy multiple sheets of paper onto a single sheet. Select one, two, or four pages per sheet.

Output Bin

For printers with multiple output bins only.

Paper Path

For printers that have an option to ip pages inside the paper path.

Specify which output bin to use for the job when the printer output bins are congured for mailbox mode.

NOTE: This option does not appear when the output bins are congured for stacker mode or

function-separator mode.

Select a specic paper path:

Face-up (straightest path): Pages output to the bin in the opposite order that they were placed in the

document feeder.

Face-down (correct order): Pages are stacked in the same order as they were placed in the document

feeder.

ENWW Additional options when copying 77

Image Adjustment Sharpness: Clarify or soften the image. For example, increasing the sharpness could make text

appear crisper, but decreasing it could make photos appear smoother.

Darkness: Increase or decrease the amount of white and black used in colors in scanned images.

Contrast: Increase or decrease the dierence between the lightest and the darkest color on the

page.

Background Cleanup: Remove faint colors from the background of scanned images. For example, if

the original document is printed on colored paper, use this feature to lighten the background without aecting the darkness of the image.

Automatic Tone: Available for Flow printers only. For original documents that have at least 100

characters of text on the page, the printer can detect which edge is the top of the page, and it orients the scanned images appropriately. If some of the pages are upside-down in relation to the other pages, the resulting scanned image has all pages right-side-up. If some of the pages have a landscape orientation, the printer rotates the image so that the top of the page is at the top of the image.

Optimize Text/Picture Optimize the job for the type of image being scanned: text, graphics, or photos.

Edge-to-Edge Scan and print a copy closer to the edge of the page than is normally allowed. Printing close to the

edge can result in some print-quality issues.

Erase Edges Remove blemishes, such as dark borders or staple marks, by cleaning the edges of the scanned

image.

Blank Page Suppression Exclude blank pages in the original document from scanned images. This feature is useful for

scanning pages printed on both sides to eliminate blank pages in the resulting scanned document.

Multi-feed Detection Enable or disable multi-feed detection. When enabled, scanning stops when the printer detects

more than one page at a time being fed in the document feeder. When disabled, scanning continues when a multi-feed is detected, to allow scanning pages that are stuck together, originals with selfadhesive notes on them, or thick paper.

Collate Assemble each set of pages in the same order as the original document when making multiple

copies of a document.

Job Build Mode Divide a complex job into smaller segments.

78 Chapter 5 Copy ENWW

Additional copy tasks

Go to www.hp.com/support/pagewidecolor586MFP.

Instructions are available for performing specic copy tasks, such as the following:

●

Copy or scan pages from books or other bound documents

●

Copy mixed-size documents

●

Copy or scan both sides of an identication card

●

Copy or scan a document into a booklet format

ENWW Additional copy tasks 79

80 Chapter 5 Copy ENWW

6 Scan

●

Set up Scan to E-mail using the HP Embedded Web Server

●

Set up Scan to Network Folder using the HP Embedded Web Server

●

Set up Save to USB using the HP Embedded Web Server

●

Set up Save to SharePoint® (Flow models only)

●

Create Quick Sets using the HP Embedded Web Server

●

Scan and send to email

●

Scan and send to network folder

●

Scan and send to USB Flash Drive

●

Additional options when scanning

●

HP JetAdvantage business solutions

●

Additional scan tasks

For more information:

The following information is correct at the time of publication. For current information, see www.hp.com/

support/pagewidecolor586MFP.

HP's all-inclusive help for the printer includes the following information:

●

Install and congure

●

Learn and use

●

Solve problems

●

Download software and rmware updates

●

Join support forums

●

Find warranty and regulatory information

ENWW 81

Set up Scan to E-mail using the HP Embedded Web Server

●

Introduction

●

Before you begin

●

Step one: Access the HP Embedded Web Server (EWS)

●

Step two: Congure the Network Identication settings

●

Step three: Congure the Send to E-mail feature

●

Set up Send to E-mail to use Oice 365 Outlook (optional)

Introduction

The printer has a feature that enables it to scan a document and send it to one or more email addresses. To use this scan feature, the printer must be connected to a network; however, the feature is not available until it has been congured through the HP Embedded Web Server (EWS). There are two methods for conguring Scan to Email, the Scan to E-mail Setup Wizard for basic setup and E-mail Setup for advanced setup. Use the following information to set up the Scan to Email feature.

Before you begin

To set up the Scan to E-mail feature, the printer must have an active network connection.

Administrators need the following information before beginning the conguration process.

●

Administrative access to the printer

●

DNS suix (e.g., companyname.com)

●

SMTP server (e.g., smtp.mycompany.com)

NOTE: If you do not know the SMTP server name, SMTP port number, or authentication information,

contact the email/Internet service provider or system administrator for the information. SMTP server names and port names are typically easy to nd by doing an Internet search. For example, use terms like "gmail smtp server name" or "yahoo smtp server name" to search.

●

SMTP server authentication requirements for outgoing email messages, including the user name and password used for authentication, if applicable.

IMPORTANT: Consult your email service provider's documentation for information on digital sending limits

for your email account. Some providers may temporarily lock your account if you exceed your sending limit.

Step one: Access the HP Embedded Web Server (EWS)

1. From the Home screen on the printer control panel, touch the Network button to display the IP

address or host name.

82 Chapter 6 Scan ENWW

2. Open a Web browser, and in the address line, type the IP address or host name exactly as it displays on

the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the Web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

Step two: Congure the Network Identication settings

NOTE: Conguring email setup on the Networking tab is an advanced process and might require the

assistance of a system administrator.

1. Using the EWS top navigation tabs, click Networking.

2. In the left navigation pane, click TCP/IP Settings.

3. On the TCP/IP Settings dialog, click the Network Identication tab.

4. If DNS is required on the network, in the TCP/IP Domain Suix area, verify that the DNS suix for the

email client being used is listed. DNS suixes have this format: companyname.com, gmail.com, etc.

NOTE: If the Domain Name suix is not set up, use the IP address.

5. Click Apply.

Step three: Congure the Send to E-mail feature

The two options for conguring Send to E-mail are the E-mail Setup Wizard for basic conguration and Email Setup for advanced conguration. Use the following options to congure the Send to E-mail feature:

●

Option one: Basic conguration using the E-mail Setup Wizard

●

Option two: Advanced conguration using the E-mail Setup

ENWW Set up Scan to E-mail using the HP Embedded Web Server 83

Option one: Basic conguration using the E-mail Setup Wizard

This option opens the E-mail Setup Wizard in the HP Embedded Web Server (EWS) for basic conguration.

1. Using the EWS top navigation tabs, click Scan/Digital Send.

2. In the E-mail and Save to Network Folder Quick Setup Wizards area, click the E-mail Setup Wizard link.

3. On the E-mail Setup Wizard dialog, click Continue to proceed with the conguration.

4. On the Congure E-mail Servers (SMTP) dialog, select one of the following options and complete the

steps:

Option one: Use a server already in use by E-mail

▲

Select Use a server already in use by E-mail, and then click Next.

Option two: Search network for outgoing e-mail server

NOTE: This option nds outgoing SMTP servers inside your rewall only.

a. Select Search network for outgoing e-mail server, and then click Next.

b. Select the appropriate server from the Congure E-mail Server (SMTP) list, and then click Next.

c. Select the option that describes the server’s authentication requirements:

●

Server does not require authentication: Select Server does not require authentication, and then click Next.

-OR-

●

Server requires authentication: From the drop-down list, select an authentication option:

●

Use credentials of user to connect after Sign In at the control panel: Select Use credentials of user to connect after Sign In at the control panel, and then click Next.

-OR-

●

Always use these credentials: Select Always use these credentials, enter the User name and Password, and then click Next.

Option three: Add SMTP server

a. Select Add SMTP server

b. Enter the Server Name and Port Number, and then click Next.

NOTE: In most cases, the default port number does not need to be changed.

NOTE: If you are using a hosted SMTP service such as Gmail, verify the SMTP address, port

number, and SSL settings from the service provider’s Web site or other sources. Typically, for Gmail, the SMTP address is smtp.gmail.com, port number 465, and the SSL should be enabled.

Please refer to online sources to conrm these server settings are current and valid at the time of

conguration.

c. Select the appropriate server authentication option:

84 Chapter 6 Scan ENWW

●

Server does not require authentication: Select Server does not require authentication, and then click Next.

-OR-

●

Server requires authentication: Select an option from the Server requires authentication drop-down list:

●

Use credentials of user to connect after Sign In at the control panel: Select Use credentials of user to connect after Sign In at the control panel, and then click Next.

-OR-

●

Always use these credentials: Select Always use these credentials, enter the User name and Password, and then click Next.

5. On the Congure E-mail Settings dialog, enter the following information about for the sender’s email

address, and then click Next.

NOTE: When setting up the From, Subject, and Message elds, if the User editable check box is

unchecked, users will not be able to edit those elds at the printer control panel when sending an email.

Option Description

From

(Required)

Subject

(Optional)

Message

(Optional)

Select one of the following options from the From drop-down list:

●

User’s address (sign-in required)

●

Default From: Enter a default email address and display name in the Default From E- mail Address and Default Display Name elds

TIP: Create an email account for the printer, and use this address for the default e-

mail address.

TIP: Congure the email feature so that users must sign in before using it. This

prevents users from sending an email from an address that is not their own.

Provide a default subject line for the email messages.

Create a custom message.

To use this message for all emails sent from the printer, clear the User editable check box for Message.

6. In the Congure File Scan Settings area, set the default scanning preferences, and then click Next.

ENWW Set up Scan to E-mail using the HP Embedded Web Server 85

Option Description

Default File Type Select the default le type that the for the scanned document:

●

PDF

●

JPEG

●

TIFF

●

MTIFF

●

XPS

●

PDF/A

●

Text (OCR)

●

Unicode Text (OCR)

●

RTF (OCR)

●

Searchable PDF (OCR)

●

Searchable PDF/A (OCR)

●

HTML (OCR)

●

CSV (OCR)

Default Color Preferences Select the default color setting for the scanned document:

●

Color

●

Black

●

Black/Gray

●

Automatically detect

Default Output Quality Select the default output quality for the scanned document:

●

Low (small le)

●

Medium

●

High (large le)

Default Resolution Select the default scan resolution for the scanned document:

●

75 dpi

●

150 dpi

●

200 dpi

●

300 dpi

●

400 dpi

●

600 dpi

7. Review the Summary area, and then click Finish to complete the setup.

86 Chapter 6 Scan ENWW

HP MFP 586dn User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

1 Printer overview

Printer views

Printer front view

Printer back view

Interface ports

Control-panel view

Supported operating systems

Mobile printing solutions

Printer dimensions

Operating-environment range

Printer hardware setup and software installation

2 Paper trays

Load paper to Tray 1 (multi-purpose tray)

Introduction

Tray 1 paper orientation

Use alternative letterhead mode

Enable Alternative Letterhead Mode by using the printer control-panel menus

Load paper to Tray 2

Introduction

Tray 2 paper orientation

Use alternative letterhead mode

Enable Alternative Letterhead Mode by using the printer control-panel menus

Load paper to Tray 3

Introduction

Tray 3 paper orientation

Use alternative letterhead mode

Enable Alternative Letterhead Mode by using the printer control-panel menus

Load paper to the 3 x 500-sheet paper feeder

Introduction

3 x 500-sheet tray paper orientation

Use alternative letterhead mode

Enable Alternative Letterhead Mode by using the printer control-panel menus

Load and print envelopes

Introduction

Print envelopes

Envelope orientation

Load and print labels

Introduction

Manually feed labels

Label orientation

3 Supplies, accessories, and parts

Order supplies, accessories, and parts

Ordering

Supplies and accessories

Customer self-repair parts

Replace the cartridges

Introduction

Cartridge information

Remove and replace the cartridge

Replace the ink-collection unit

Introduction

Remove and replace the ink-collection unit

4 Print

Print tasks (Windows)

How to print (Windows)

Automatically print on both sides (Windows)

Manually print on both sides (Windows)

Print multiple pages per sheet (Windows)

Select the paper type (Windows)

Additional print tasks

Print tasks (OS X)

How to print (OS X)

Automatically print on both sides (OS X)

Manually print on both sides (OS X)

Print multiple pages per sheet (OS X)

Select the paper type (OS X)

Additional print tasks

Store print jobs on the printer to print later or print privately

Introduction

Create a stored job (Windows)

Create a stored job (OS X)

Print a stored job

Delete a stored job

Information sent to printer for Job Accounting purposes

Mobile printing

Introduction