HP DeskJet 900C User Guide
Macintosh User’s Guide
Table of Contents
Printing Basics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Buttons and Lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Paper Trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Using Your Printer Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Other Ways to Select a Default Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Desktop Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
hp deskjet 900 Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Checking Printer Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Page Setup–Controlling Page Layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Print Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Automatic Paper-Type Sensor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Automatic Two-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Infrared (Ir) Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Beyond the Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Getting the Right Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Printing on Different Types of Paper and Media. . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Manual Two–Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Printing Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Printing Single Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Printing a Stack of Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Printing Business Cards, Index Cards, and Other Small Media . . . . . . . . . . . . . 28
Printing Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Printing Photographs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Printing Greeting Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Printing Iron-On Transfers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Printing Posters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Printing Banners. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Print Cartridge Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Replacing Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Storing Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Cleaning Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Damage Resulting from Refilling the Print Cartridges . . . . . . . . . . . . . . . . . . . . 42
Problems? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Troubleshooting Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
hp Customer Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
More About Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Supplies and Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Ordering Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Limited Warranty Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Environmental Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
1
Macintosh User’s Guide: Finding Information — What and How
Acknowledgments
Apple, the Apple logo, AppleTalk, ColorSync, the ColorSync logo,
EtherTalk, Finder, LocalTalk, Mac, Macintosh, MacOS, PowerBook, Power
Macintosh, and QuickDraw are trademarks of Apple Computer, Inc.,
registered in the U.S. and other countries.
Adobe and Acrobat are trademarks of Adobe Systems Incorporated.
Palm, Palm III, Palm V, and Palm VII are registered trademarks of 3Com
Corporation or its subsidiaries.
Notice
The information contained in this document is subject to change without
notice.
Hewlett-Packard Company makes no warranty of any kind with regard to
this material, including, but not limited to, the implied warranties of
merchantability and fitness for a particular purpose.
Hewlett-Packard shall not be liable for any errors or for incidental or
consequential damages in connection with the furnishing, performance,
or use of this material.
All rights reserved. Reproduction, adaptation, or translation of this
manual is prohibited without prior written permission of Hewlett-Packard
Company, except as allowed under the copyright laws.
Edition 1, July 2000
Finding Information — What and How
• Use the
• Turn on balloon help in the
any print setting to view an explanation.
• Visit the hp web site on the Internet at
http://www.hp.com/support/home_products
http://www.hp.com
troubleshooting, and printer software updates.
• For complete information about your printer, view your electronic
User’s Guide.
electronic
- If you do not have Adobe Acrobat Reader installed, begin
Quick Start Poster
Adobe® Acrobat® Reader is required to view your
User’s Guide
printer software installation process, select View User’s Guide,
and follow on-screen instructions to install Adobe Acrobat
Reader.
to install the printer driver.
Help
menu. Move your cursor over
or
for the latest product information,
.
© Copyright Hewlett-Packard Company and Apple Computer, Inc. 2000
Portions © Copyright 1989-2000 Palomar Software, Inc. hp deskjet 990c
includes printer driver technology licensed from Palomar Software, Inc.,
www.palomar.com.
2
Buttons and Lights
Warning
Printing Basics
The buttons on the front of your hp deskjet 990c printer enable
you to turn the printer on and off, cancel a print job, or resume
printing. The lights provide you with visual cues about the state of
your printer. The buttons and lights from left to right are:
Cancel Button – Press this
button to cancel the current print job
in the printer.
Print Cartridge Status Light –
When lit, the light above this symbol
indicates that you need to check the
status of your print cartridges. See
“Print Cartridge Status” on page 35.
Resume Button and Light –
Whenever the light above the Resume
Button flashes, press the Resume Button to continue printing. See
“What do the flashing lights mean?” on page 51.
Power Button and Light – Use the Power Button to turn the
printer on and off. The green light above the Power Button flashes
when the printer is processing information.
Infrared (Ir) Lens – Use the infrared lens to print from an
infrared sending device such as a Palm Pilot or PowerBook. See
“Infrared (Ir) Printing” on page 18. When the light to the right of the
infrared lens displays a solid beam, the infrared device is
transmitting information to the printer.
Use only the Power Button on the front of the
printer to turn the printer on and off. Using a power
strip, surge protector, or a wall-mounted switch to
turn the printer on and off may cause premature
printer failure.
3
Printing Basics: Paper Trays
Paper Trays
IN Tray
You place paper and other media types for printing in the IN tray.
Pull out this tray for easy loading. Once you insert the media you
want to use, slide the paper guides so they rest snugly against the
media. Make sure to slide all media as far as it will go into the IN
tray. Make sure the IN tray is pushed back in.
Load paper in
the IN tray.
IN tray pulled out
Paper length guide
Paper width guide
Printed media
is sent to the
OUT tray.
OUT Tray
The printer sends its completed pages to the OUT tray. The OUT
tray has two different positions.
Down – For most types of printing (except banners). The down
position also allows single envelope printing.
Up – For ease of loading media in the IN tray and for banner
printing.
OUT Tray Extension – For printing a large number of pages. In
addition, it must be extended when you are printing in draft mode
to prevent paper from falling to the floor. To use the Out Tray
Extension, gently pull out the extension. When your print job
finishes, push the OUT Tray Extension back into its storage slot.
NOTE: Do not use the OUT Tray Extension with legal-sized paper. It
may cause a paper jam.
Single envelope slot
IN tray pushed in
OUT tray down
OUT Tray Extension
4
Using Your Printer Software
Printing Basics: Using Your Printer Software
Choosing Your Printer
If you haven’t already selected your hp deskjet as the default
printer in the Chooser, you should do so now. How you select the
hp deskjet in the Chooser depends on whether your computer is
connected to the printer via USB or AppleTalk.
USB Connection
1 Make sure the computer and printer are turned on, and your
printer is connected to your computer with a USB cable.
2 From the Apple menu, select Chooser.
3 In the left side of the Chooser window, click the DeskJet Series
icon.
4 In the right side of the Chooser window, click DeskJet 990C.
5 Close the Chooser.
AppleTalk Network Connection
1 Make sure the computer and printer are both turned on and
connected to your AppleTalk network. You will need an external
print server, such as an hp jetdirect 300X External Print Server, to
connect the printer to your AppleTalk network.
2 From the Apple menu, select Chooser.
3 Click the Active button next to AppleTalk.
4 In the left side of the Chooser window, click the DeskJet Series
icon.
5 Select the printer zone, if necessary.
6 In the right side of the Chooser, click DeskJet 990C.
7 Close the Chooser.
5
Printing Basics: Other Ways to Select a Default Printer
Other Ways to Select a Default Printer
Besides using the Chooser, you can also select a default printer in
the following ways:
• Select the desired printer by clicking on the menu bar printer
icon at the top of the screen, and choosing the DeskJet 990C.
• If your control strip is on, then select the desired printer by
clicking the printer icon at the bottom of the screen, and
choosing the DeskJet 990C.
• Drag the document you want to print to the desktop icon of the
printer you want to use.
• Double-click the icon of the hp deskjet printer you want to use,
and choose Set Default Printer from the Print menu.
• The Print command will send your documents to this printer until
you select a new default printer. If you switch printers, check your
document before you print it to see whether the formatting or
pagination changed.
Desktop Printing
Desktop printing is useful when you have a number of documents
to print at once, or when you have a document that is already
formatted for printing on a particular printer. There are two
methods to print documents from the desktop. To perform desktop
printing, either:
• Drag the icons of the documents you want to print to the desktop
icon of the printer you want to use.
OR
• Select the icons of the documents you want to print, then choose
Print from the File menu. When the Print dialog box appears,
select your print options, then click the Print button.
6
hp deskjet 900 Utility
Printing Basics: hp deskjet 900 Utility
The hp deskjet 900 Utility is located in the Utilities folder on your
hard drive’s main directory. The hp deskjet Utility window has six
panels, as shown below:
• WOW!, which demonstrates the hp deskjet 990c’s print quality
• Ink Level, which displays the approximate amount of ink
remaining in each print cartridge
• Test, which allows you to print a test document
• Clean, which allows you to automatically clean your print
cartridges
• Calibrate, which allows you to automatically align the Color and
Black print cartridges
• Support, which provides contact information for buying hp
products and obtaining customer support.
Simply click a panel, then choose your option(s).
7
Printing Basics: Checking Printer Status
Checking Printer Status
You can tell the status of a printer by looking at its desktop icon:
Icon Description Icon Description
Idle printer (default)
Idle printer (not
default)
Printing on default
printer
Printing stopped on
default printer
Error on default
printer
Printer not available
or connected
Page Setup–Controlling Page Layout
You control settings such as paper size, scaling, and page
orientation from the hp deskjet Page Setup dialog box. To get to
this dialog box:
1 Open the software program used to create your document.
2 From the File menu, select Page Setup.
Paper Size, Scaling, and Orientation
Make sure you correctly choose the size of paper,
envelopes, or other media you have in the IN tray.
Enter a number from 5 to
999. Numbers smaller than
100 reduce the image size,
and numbers greater than
100 enlarge it. Changing
size may change
pagination.
Click the appropriate
icon to choose page
orientation.
Check to automatically adjust margins for
Two-Sided Printing.
8
Print Dialog Box
Printing Basics: Print Dialog Box
You control settings such as number of copies, all or specific pages
to print, paper type, print quality, page layout, color, and
background printing from the hp deskjet Print dialog box. To get to
this dialog box, select Print from your software program’s File
menu.
Buttons
The buttons at the bottom of every Print dialog box are:
• Default Print Settings returns the setting to the system default
OR
• Save Current Settings allows you to review the current print
settings, assign a name to the settings, and save them under that
name.
• Preview allows you to view your document before you print it so
you can see how the document will print with the current settings.
• Cancel cancels settings you have entered and closes the Print
dialog box.
• OK starts printing.
9
General
General is the default panel selected in the Print dialog box menu.
This panel lets you select the number of copies you want to print,
whether you want to print the entire document or select pages, and
whether you want to print from the front of your document or begin
printing from the end forward.
You may also choose the following options from the General
menu:
• Paper Type/Quality (see “Paper Type/Quality” on page 11)
• Layout (see “Layout” on page 11)
• Color (see “Color” on page 12)
• Background Printing (see “Background Printing” on page 13)
Click to display a list of
other print-control panels.
Enter the
number of
copies you
want to print.
Indicate
whether you
want to start
printing from
the first page
or from the
last page.
Click to display the Defaut Print
Settings or the Save Current
Settings option.
Printing Basics: Print Dialog Box
If you don’t want to print the entire
document, enter the beginning and
ending page numbers you want to print.
This area displays options set
in other Print panels.
10
Printing Basics: Print Dialog Box
Paper Type/Quality
Choose from a wide range of paper types.
Print Quality
•
–Quick printing
Draft
•
•
•
• Ink tab settings allow you to adjust the ink volume and dry time.
–Everyday printing
Normal
–Highest quality
Best
High Res Photo
–Only for photo
Layout
This dialog box allows you to specify the number of pages printed
on each sheet of paper. You also set Two-Sided Printing options
from this dialog box.
Choose the number of pages (1, 2, or 4) to print on each sheet.
OR
Print a poster:
Choose the
choosing the number of pages across and down (
Check to print a border
around each page.
Check here to print on
both sides of the paper.
If you check
choose the appropriate method:
Binding
Print Both Sides
(side or top).
option then select the size of your poster by
Tiling
,
If you check
choose the appropriate method:
Manual
Automatic Two-Sided Printing
Module).
Print Both Sides
or
Automatic
2x2, 3x3
, or
,
(if using the
4x4
).
11
Color
Printing Basics: Print Dialog Box
Your hp deskjet 990c uses HP’s Color Matching technology to
intelligently analyze each element on a page—text, graphics, and
photographs—and provide the best color output.
Choose:
• ColorSmart III
•
ColorSync
•
Grayscale
•
Black & White
(print in shades of gray)
(no color)
Slide to adjust:
•Saturation
•Brightness
• Color Tone
Check here to turn off automatic image enhancements.
The ColorSmart III setting lets you check a box to disable image
enhancements.
The ColorSync setting can be used for color matching with other
computers using the ColorSync matching system
Grayscale prints in shades of gray. With this setting, you also have
the option to optimize printing for fax and photocopy.
Black & White prints only in black and white (no color, no gray).
“Black only” is not recommended for use with glossy paper.
Choose:
• High Quality
•
Black Only
•
Optimize for
Photocopy or Fax
(print in shades of
gray)
12
Background Printing
Choose Background if you want to continue working while printing
takes place. If you choose Foreground printing, you won’t be able
to work on other tasks until the printing is complete, but printing
will be faster.
Choose:
•
Background
working while printing
•
Foreground
printing
Click the button that
matches the desired
timing for your print job
to continue
for faster
Printing Basics: Print Dialog Box
.
Background Printing
Options
Delete a print job • Select the
Hold/pause a print job • Select the
Instructions
the
Trash
OR
• Drag the document’s icon to the Trash
on your desktop.
These methods delete only the print
job, not the document itself.
the
Pause
The print request will pause until you
select its title again and click the
Resume
OR
• Drag the document icon to the
Waiting to Print
job title
icon.
job title
button.
Button.
or icon, then click
or icon, then click
list of documents.
The following table describes additional features available when
using background printing. To access these features from the
desktop, double-click the hp deskjet 990c printer icon.
Mark a print request
“Urgent”
• Select the
the
small clock
job title
or icon, then click
.
• In the dialog box that appears, click
. This moves the print request
Urgent
to the top of your list.
13
Printing Basics: Print Dialog Box
Background Printing
Options
Sort/change the order of
print jobs
Stop and restart printing • Choose
Change printers • To move a print job from one printer
Instructions
• From the
of the column
sort or choose.
• To see and change the print order, sort
by
Print Time
• Drag and drop the print job
desired place in the list.
Printing
• To resume printing, choose
.
Queue
• This is a good way to save print
requests when using a PowerBook
while away from your printer.
to another printer of the same type:
• Drag the
the icon of the
• If you’re not sure whether the two
printers are of the same type, try
moving the print request anyway; the
printer software won’t let you move a
print request to an incompatible
printer.
menu, choose the
View
by which you want to
.
Stop Print Queue
menu.
for the print request to
icon
desired printer
title
to the
title
from the
Start Print
.
14
Printing Basics: Automatic Paper-Type Sensor
Automatic Paper-Type Sensor
When you use the Automatic Paper-Type Sensor feature, your
hp deskjet 990c automatically determines the correct paper type
for most paper or media placed into the printer’s IN tray. It scans the
first page of each new print job.
• The Automatic Paper-Type Sensor works with both HP and nonHP media. However, it is optimized for HP media so your printer
can quickly select the appropriate paper type. For a complete list
of HP products, see “Paper and Other Media” on page 74.
• This feature is not recommended for printed or lined paper and
media.
How to Use Automatic Paper-Type Sensor
You control settings for paper type from the Paper Type/Quality
dialog box. The default setting for this dialog box is Automatic. If
you want to turn off the Automatic Paper-Type Sensor, select a
paper type other than Automatic.
To get to this dialog box:
1 From your software program’s File menu, select Print.
2 From the General menu in the print dialog box, select the Paper
Type/Quality option.
• The paper type default is Automatic.
• The print quality default is Normal.
NOTE:
change this setting.
3 Click OK.
• As the printer begins to pull in the first page, an optical sensor
If you want a different print quality, you can manually
(a blue light) quickly scans the page one or more times to
determine the best paper type setting. This takes only a few
seconds. After the paper type is determined, printing begins.
15
Automatic Two-Sided Printing
Printing Basics: Automatic Two-Sided Printing
The Automatic Two-Sided Printing
Module is a special hardware and
software feature that enables your printer
to automatically print on both sides of
the page.
Installing the Automatic Two-Sided Printing Module
1 Turn the knob on the printer’s Rear Access Door counter-
clockwise, and remove the door.
2 Insert the module into the back of the printer.
16
Printing Basics: Automatic Two-Sided Printing
Printing with the Automatic Two-Sided Printing Module
Not all paper weights and sizes and paper types can be used with
the Automatic Two-Sided Printing Module. You can print on plain
paper, HP Bright White Inkjet Paper, HP Premium Inkjet
Heavyweight Paper, HP Felt-textured Greeting Card Paper, HP
Professional Brochure Paper, Glossy or Matte, and HP Photo
Quality InkJet Paper, Semi-gloss or Matte.
To use the Automatic Two-Sided Printing Module:
1 Load appropriate paper.
2 From the File menu, select Page Setup.
3Check the Two Sided Safe Margins box, then click OK.
4 From the File menu, select Print.
5 Choose Layout from the General pop-up menu. See “Print
Dialog Box” on page 9 for instructions.
6In the Layout dialog box, check the Print Both Sides box, and
select Automatic.
7 Click on either the Book or Ta bl et icon to choose the correct
page orientation.
8 Make any other formatting selections from other Print dialog
boxes, then click Print.
Note:
while the ink dries. Once the ink is dry, the paper is pulled back in,
and the reverse side is printed. As each page is finished, the page
will drop into the OUT tray. If you have problems with Two-Sided
Printing, see “Troubleshooting Tips” beginning on page 43.
After one side of the page is printed on, the paper is held
17
Printing Basics: Infrared (Ir) Printing
Infrared (Ir) Printing
Infrared (Ir) connectivity is a feature that enables wireless
connectivity for personal digital assistants (PDAs), PowerBooks,
and other mobile devices. Use the Infrared feature to print to the
hp deskjet 990c from an infrared device such as a PowerBook or
Palm device without any type of connecting cable. The hp deskjet
990c printer includes an infrared lens that can access and print
information sent to it by another infrared device.
Supported Operating Systems
•MacOS version 8.6
•Palm
Supported Devices
To determine if a specific device is supported by infrared, check the
manufacturer’s reference guide.
Some of the devices supported by infrared include:
• PowerBooks with infrared capability
• Some Personal Digital Assistants (including the Palm product
line)
• Digital cameras with infrared capability (including the HP
PhotoSmart)
• Some cellular phones with infrared capability
18
Printing Basics: Infrared (Ir) Printing
Using Infrared with a PowerBook
If your PowerBook is equipped with infrared technology that uses
the IrDA protocol, you can establish wireless TCP/IP or AppleTalk
connection.
For instructions, refer to one of the following:
• Reference guide or instructions that came with the PowerBook
• Manufacturer’s web site or support telephone number
• Infrared Data Association (IrDA) web site at: http://www.irda.org
Printing from a PowerBook
1 Make sure the printer is turned on.
2 Locate the infrared lens on the PowerBook.
3 Align the PowerBook’s infrared lens with the printer’s infrared
lens. Position the PowerBook up to 3 feet (1 meter) from the
printer and within a 30–degree total angle from the printer’s
infrared lens.
• The path between the two infrared devices must be clear of
obstacles.
4 Select your printer using the Chooser. See “Choosing Your
Printer” on page 5 for instructions.
Note:
infrared lens at any time during the printing process, the infrared
light may turn off and the printer may stop printing. If you realign
the devices within approximately 3–30 seconds, the print job will
resume.
If the PowerBook is moved out of range of the printer’s
• When the two infrared devices are lined up correctly, the
infrared light on the printer will begin to blink. This indicates
that a connection has been established between the two
devices.
19
Printing Basics: Infrared (Ir) Printing
Printing using a Palm Pilot
1 Locate the infrared lens on the Palm device. This is typically
found on one of the sides of the Palm.
2 Align the Palm Pilot’s infrared lens with the printer’s infrared lens.
Position the Palm Pilot up to 3 feet (1 meter) from the printer and
within a 30–degree total angle from the printer’ infrared lens.
• The path between the two infrared devices must be clear of
obstacles.
: If the Palm Pilot is moved out of range of the printer’s
Note
infrared lens at any time during the printing process, the infrared
light may turn off and the printer may stop printing. If you realign
the devices within approximately 3–30 seconds, the print job will
resume.
3 Do one of the following:
• Use the Beam command to send a single calendar
appointment, or one or more business cards, to-do list items, or
memos to the printer.
OR
• Use the Print command to send one or more items (such as
calendar appointments, e-mail messages, phone lists, or to-do
lists) to the printer.
The infrared light on the printer displays a solid beam during the
transfer process. When finished printing, the light will turn off.
Note:
in your Palm Pilot. A printing program can greatly enhance the
appearance of your printed information. When printing follow the
specific procedures of the program.
Printing (rather than beaming) requires a printing program
20
Printing using a HP PhotoSmart Digital Camera
1 Locate the infrared lens on the digital camera. This is typically
found on the front of the camera.
2 Align the camera’s infrared lens with the printer’s infrared lens.
Position the camera up to 3 feet (1 meter) from the printer and
within a 30–degree total angle from the printer’s infrared lens.
• The path between the two infrared devices must be clear of
obstacles.
Printing Basics: Infrared (Ir) Printing
Note:
Infrared lens at any time during the printing process, the infrared
light will turn off and the printer may stop printing. If you realign
the devices within approximately 3–30 seconds, the print job will
resume.
3 Send a photo to print following the normal sending or sharing
procedures of the camera.
The infrared light on the printer displays a solid beam during the
transfer process. When finished printing, the light will turn off.
If the digital camera is moved out of range of the printer’s
21
Printing Basics: Infrared (Ir) Printing
Caution
Printer Maintenance Tips
Because the printer ejects ink onto the paper in a fine mist, ink
smudges will eventually appear on the printer case. Follow the
cleaning instructions provided below.
• Do not clean the interior of the printer. Keep all fluids away from
the interior.
• To remove stains, smudges and/or dried ink from the exterior of
the printer, use a soft cloth moistened with water. Do not use
household cleaners or detergent. In the event that a household
cleaner or detergent is used on the printer, wipe the printer’s
exterior surfaces with a soft cloth moistened with water.
• Do not lubricate the rod on which the print cartridge cradle
moves. Noise is normal when the cradles move back and forth.
For information on cleaning print cartridges and the print cartridge
cradle, see “Manually Cleaning the Print Cartridges and Print
Cartridge Cradle” on page 40
For maximum performance and reliability, the
printer should be handled and stored in an upright,
level position.
Do not tip your printer after heavy usage. If the printer is tipped
soon after heavy printing, it is possible for excess ink to spill. Clean
up spilled ink using the methods previously listed in this section.
22
Beyond the Basics
Getting the Right Paper
Most plain photocopy paper works fine in your printer, particularly
paper that is marked for use in inkjet printers. To get the best results,
use one of the Hewlett-Packard papers, which were developed
especially for HP inks and your printer.
Brightness. Some papers are whiter than others and produce
sharper, more vibrant colors. For photographs, you’ll want to use HP
Premium Plus Photo Paper or HP Premium Photo Paper for the best
results. For projects that use other colored images, HP Bright White
Inkjet or HP Premium Inkjet paper work well.
For a complete list of available HP media, see “Supplies and
Accessories” on page 73.
For information on supported paper weights and sizes, see “Media
Weight” on page 68 and “Media Size” on page 68.
Printing on Different Types of Paper and Media
Your printer is designed to work with so many different types of
print media that you are practically set up as a small print shop.
This chapter explains how to use the different printing materials.
23
Beyond the Basics: Manual Two–Sided Printing
Manual Two–Sided Printing
I should… Guidelines…
Book Binding
Tablet Binding
1 Remove all paper from the OUT tray.
2 Load paper into the IN tray.
3 Slide the paper guides snugly against
the sheets.
4 Push in the IN tray.
5 From your software program’s File
menu, select Print.
6 Choose the print settings that match the type and
size of your paper.
Page Setup:
•
Paper Size:
•
Orientation:
Paper Type/Quality:
•
Paper Type:
•
Print Quality:
Layout:
•
Pages per Sheet:
•
Print Both Sides:
the
Book
icon (for binding at the top). Uncheck
Automatic
7Begin printing.
8 Carefully follow the reloading instructions
displayed on your computer screen.
9 When the paper is properly reloaded, click
Continue
Choose appropriate size
Choose appropriate orientation
Choose appropriate type
Choose Normal
1 (Normal)
Check this box, then choose
icon (for binding on the side) or
.
.
Ta bl et
• You can do manual Two-Sided Printing with
either the Rear Access Door or the
Automatic Two-Sided Printing Module
attached.
• The printer automatically prints the oddnumbered pages first. The printer then
displays a message on your computer
screen that tells you how to reload the
paper to print the even-numbered pages.
24
Beyond the Basics: Printing Transparencies
Printing Transparencies
I should… Guidelines…
1 Pull out both of the paper guides, and
remove all paper from the IN tray.
2 Fan the edges of the transparency
sheets to separate them, then align the
edges.
3 Insert a stack of up to 25 transparency
sheets, rough side down and the
adhesive strip towards the printer.
4 Slide the paper guides snugly against
the transparencies.
5 Push in the IN tray.
6 From your software program’s File
menu, select Print.
7 Choose the print settings that match the type and
size of the transparencies.
Page Setup:
• Paper Size: Choose appropriate size
• Orientation: Choose appropriate orientation
Paper Type/Quality:
• Paper Type: Choose transparency type
• Print Quality: Choose
Layout:
• Pages per Sheet: 1
• Print Both Sides: Unchecked
8 Print the transparencies.
9 The printer waits for transparencies to dry before
releasing them automatically. Press the
to continue printing.
Button
Normal
(Normal)
or
Best
Resume
• For best results, use HP Premium Inkjet
Transparency Film.
25
Beyond the Basics: Printing Single Envelopes
Printing Single Envelopes
I should… Guidelines…
1 Slide the envelope, with its flap side on
the left and flap facing up, into the OUT
tray’s single envelope slot. Push the
envelope in until it stops.
2 From your software program’s File
menu, select Print.
3 Choose the print settings that match the type and
size of the envelope.
Page Setup:
• Paper Size: Choose appropriate envelope size
• Orientation: Choose
Paper Type/Quality:
• Paper Type: Choose
• Print Quality: Choose
Layout:
• Pages per Sheet:
• Print Both Sides: Unchecked
4 Print the envelope.
Portrait
Plain Paper
1 (Normal)
icon
Normal
• Make sure the OUT tray is in the down
position.
• Avoid envelopes that have clasps or
windows.
• Avoid envelopes that are shiny or
embossed, envelopes with thick, irregular,
or curled edges, or envelopes that are
wrinkled, torn, or otherwise damaged.
• If your software program includes an
envelope-printing feature, follow those
instructions instead of the procedure here.
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