HP Deskjet 832c User Manual

HP DeskJet Printer

User’s Guide

for Macintosh

USB/Apple Talk Connect

895C Series 880C Series 830C Series 810C Series

The HP DeskJet Printer User’s Guide For Macintosh USB/AppleTalk Connect

895C Series 880C Series 830C Series 810C Series

English

Acknowledgments

Apple, the Apple logo, AppleTalk, ColorSync, the ColorSync logo, EtherTalk, LaserWriter, LocalTalk, Mac, Macintosh, Macintosh Quadra, Monaco, New York, PowerBook, Power Macintosh, QuickDraw, StyleWriter, and TrueType are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.

Finder, Extensions Manager, and OneScanner are trademarks of Apple Computer, Inc.

Classic is a registered trademark licensed to Apple Computer, Inc.

Other company and product names mentioned herein may be trademarks of their respective companies. Mention of third-party products is for informational purposes only and constitutes neither an endorsement nor a recommendation. Neither Infowave Software, Inc. (“Infowave”), Apple Computer Inc. (“Apple”) nor Hewlett-Packard Company (“HP”) assumes responsibility with regard to the performance of use of the products.

Notice

The information contained in this document is subject to change without notice. Infowave, Apple and HP make no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose.

Infowave, Apple and HP shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishings, performance, or use of this material.

No part of this document may be photocopied, reproduced, or translated to another language by a third party without prior written consent of the copyright holder(s).

Printing History

Copyright © 1998-99 by Infowave Software, Inc. Portions of this document are Copyright © Apple Computer, Inc., 1998-99 and are used with permission. Portions of this document are Copyright © Hewlett Packard Company, 1998-99, and are used with permission. All rights reserved.

Chapter 1 Setting Up Your Printer

Step: 1 Unpack Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Step: 2 Install Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Step: 3 Plug in the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Step: 4 Insert Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Step: 5 Load Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Step: 6 Connect Your Printer to the Computer . . . . . . . . . . . . . . . . . . . . . . . . 10

Step: 7 Choosing Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Step: 8 Align the Inkjet Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Chapter 2 Using Your Printer Software

Quick Instructions for Printing Standard Documents . . . . . . . . . . . . . . . . . . .14

Detailed Instructions for Using Special Features . . . . . . . . . . . . . . . . . . . . . . .15

Desktop Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Print Dialog Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Background Printing Settings in the Print Dialog Box . . . . . . . . . . . . . . . . . 25

Monitoring and Controlling Background Printing . . . . . . . . . . . . . . . . . . . . 26

Chapter 3 Creative Printing

Paper Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Custom Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Customizing Your Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Working With Photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Printing Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Printing Non-standard Size Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Printing on Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Printing Posters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Printing Banners . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Printing Iron-On Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Chapter 4 Using and Caring for Your Inkjet Print Cartridges

Using Inkjet Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Replacing an Inkjet Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Storing Inkjet Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Aligning the Inkjet Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Cleaning the Inkjet Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Damage Resulting from Refilling the Inkjet Print Cartridges . . . . . . . . . . 59

iii

Table of Contents

Chapter 5 Getting Help When Things Go Wrong

Basic Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Clearing a Paper Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

HP Customer Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Extended Warranty Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Chapter 6 More About Your Printer and Supplies

Maintaining Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Increasing Printer Performance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Minimum Printing Margins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Ordering Supplies and Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Printer User’s Guides for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Ordering Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Appendix A Specifications

Appendix B Legal Information

Regulatory Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Limited Warranty Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

HP Year 2000 Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Introduction

Congratulations on the purchase of your HP DeskJet printer. This User’s Guide describes how to set up the printer and how to use it.

Supported HP DeskJet Printers

The software included with this printer supports the following HP DeskJet printers:

•

HP DeskJet 895C Series Printers HP DeskJet 880C Series Printers

•

HP DeskJet 830C Series Printers

•

HP DeskJet 810C Series Printers

What Comes in the Box

Here’s what comes in the box. If something is missing, talk to your HP dealer or call HP customer support. (Go to “HP Customer Care” on page 68 for the appropriate telephone number.)

Printer

Power adapter

Power cord

Black inkjet print cartridge

Tri-color inkjet print cartridge

Documents about your printer

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Printer software (CD and/or diskettes)

Introduction

Note: You’ll need to buy a USB to USB printer cable or HP JetDirect 300X

External Print Server in order to connect your HP DeskJet 895C Series printer to your computer. Go to page 74 for ordering information.

Main Features of Your HP DeskJet Printer

Your HP DeskJet printer works with MacOS computers using a USB connection.

•

Your HP DeskJet printer print high-quality color graphics and text on a variety of materials, including plain paper.

•

The paper input tray holds up to 100 sheets of paper, 15 envelopes, 30 cards, and 25 sheets of labels.

In addition, the HP DeskJet 895C Series printer is designed for use as a printer

•

for small workgroups over a network with the HP JetDirect 300X External Print Server.

System Requirements

To install the printer software you need one of the following, depending upon the printer connection method you require:

System Requirements for USB Connection:

•

PowerPC MacOS–based computer with a USB port MacOS version 8.1 or later

•

32 megabytes (MB) of random-access memory (RAM), and

•

at least 8 MB of space available on your hard disk for the printer software.

System Requirements for EtherTalk Network Connection:

68040 Mac or PowerPC MacOS–based computer

•

MacOS version 7.5.1 or later 16 megabytes (MB) of random-access memory (RAM), and

•

at least 8 MB of space available on your hard drive for the printer software.

Note: The EtherTalk Network connection requires an HP JetDirect 300X

External Print Server.

The Installer program automatically checks whether your computer meets these requirements.

Setting Up Your Printer

Step 1: Unpack Your Printer

Remove the packing material and

the packing tape from the outside of the printer.

Open the top cover. Remove both

pieces of plastic packing material from the inside of the printer.

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Close the top cover.

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Setting Up Your Printer

Step 2: Install Printer Software

Before you can use your new HP DeskJet printer, you must install the printer software on every computer from which you will print.

Your printer software is located on the CD included with your printer.

If you have been using Apple’s special QuickDraw GX software, turn it off now. Your HP DeskJet printer is not compatible with QuickDraw GX.

Note: If you ever upgrade your system software (for example, from System

8.1 to System 8.5), you must reinstall the software for your printer.

Installing your software

Turn off any automatic virus-detection applications you have on your MacOS–

based computer.

If you don’t, problems may occur during the installation. After installation is complete, you can turn the virus-detection programs back on. (For instructions on turning off each virus-detection application, see the manual that came with the program.)

Insert the software CD into your CD-ROM drive.

If necessary, double-click the icon to open it. (The CD-ROM disc may already be opened on your desktop.)

To start the installer program, double-click

In the HP DeskJet 800 (USB/AT) Series dialog box that appears, click

HP DeskJet 800 (USB/AT) Series

HP DeskJet Mac Installer

CD-ROM disc

IMPORTANT! The Installer determines whether you have the correct

system software, and enough memory and hard disk space to use this printer. If you don’t, the Installer displays a message telling you what you need. You won’t be able to install the printer software until you correct the system software or memory problem. If the message reports a problem, you can purchase new system software or memory from an Apple-authorized dealer.

Read the software license agreement and click

Continue

Setting Up Your Printer

Note: If you are unwilling to accept the terms of the agreement, click

Decline. If you click Decline, the Install program exits.

In the HP DeskJet Mac Installer dialog box, click

After a few moments, the Installer begins to install the printer software. A status box keeps you informed of progress during installation.

When you see a message reporting that installation was successful, click

Restart

The Installer restarts your computer.

Installation Troubleshooting

If the Installer can’t complete the installation, it displays a warning message. Here are some ways to fix common problems:

•

You may not have the correct hardware or system software for this printer. If so, the Installer will tell you what you’re missing.

Install

You may have forgotten to turn off your virus-detection software as described

•

in the section “Install Printer Software” on page 2.

Setting Up Your Printer

Step 3: Plug in the Power

Lift open the cable access door on the back of the printer.

Plug the power adapter’s cord firmly into the connector on the back of the

printer.

Plug the appropriate end of the power cord into the power adapter.

Plug the other end of the power cord into an electrical outlet.

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Note: Use only the Power button on the front of the printer to turn the

printer on and off. Using a power strip, surge protector or a wall outlet switch to turn the printer on and off may cause premature failure.

Setting Up Your Printer

Step 4: Insert Print Cartridges

Press the Power button to turn on the printer.

The Power light comes on and the Inkjet Print Cartridge light blinks.

Open the top cover.

The cartridge cradles move to the center of the printer.

Remove the inkjet print cartridges

from their individual packages.

Carefully remove the protective vinyl

tape from the tri-color and black inkjet print cartridges.

Note: Be sure not to touch the ink nozzles or the copper electrical contacts.

Also, do NOT remove the copper strip; these are electrical contacts required for proper operation of the inkjet print cartridges.

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Black Inkjet Print Cartridge

Vinyl Tape

Ink Nozzles

Vinyl Tape

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Tri-color Inkjet Print Cartridge

Ink Nozzles

Setting Up Your Printer

For each inkjet print cartridge, lift the cradle latch inside the printer. With the copper electrical contacts toward the rear of the printer and the inkjet print cartridge held vertically, push the inkjet print cartridge firmly down into the cradle.

Insert the black inkjet print cartridge in the right cradle, and insert the tri-color inkjet print cartridge in the left cradle. You must insert both inkjet print cartridges for the printer to operate.

Close the latches.

You will hear a click and feel resistance when the cradle is pushed down.

Close the top cover.

The Inkjet Print Cartridge light continues to blink for awhile and then goes off. (You’ll hear the cartridge cradles return to their home position on the right side of the printer.)

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Setting Up Your Printer

Note: If the Inkjet Print Cartridge light continues to blink or if the cradle

doesn’t move to the right side of the printer, take out both inkjet print cartridges and reinsert them.

When either inkjet print cartridge starts to run out of ink, replace the empty inkjet print cartridge. If you do not have a new replacement for the empty inkjet print cartridge, leave the empty inkjet print cartridge in the cradle of the printer. The printer will not print with only one inkjet print cartridge installed.

We recommend you keep spare inkjet print cartridges on hand. When buying inkjet print cartridges, check the part numbers referenced below carefully to make sure you are buying the right inkjet print cartridges for your printer. These inkjet print cartridges have been specifically designed to work with your printer to produce results that are always clear, always sharp.

895Cxi, 895Cse, 880C, 882C, 830C, 832C, 815C require:

Black HP 51645 Series

Tri-Color HP C1823 Series

810C, 812C require:

Black HP No. [15] (equivalent to C6615A)

Tri-Color HP No. [23] (equivalent to C1823 Series)

Setting Up Your Printer

Step 5: Load Paper

1 Pull out the lower (IN) tray and

slide the paper-width and paper-length adjusters out as far as possible to make room for the paper.

Flip up the upper (OUT) tray for a better view of the IN tray.

Note: Although you’ll get great print results using plain paper, Hewlett-

Packard papers are developed especially for HP inks and your printer. In addition, a broad range of printing possibilities opens to you when you use the various HP papers. HP papers are available at most computer supply stores. Go to “Customizing Your Print Jobs” on page 34 for more details.

OUT Tray

IN Tray

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2 Remove a stack of paper from its packaging. (Make sure all the paper in the

stack is the same size and type.) Tap the stack on a flat surface to even it up.

3 Put the paper into the IN tray, print

side down. You can insert up to

3/8 inch or 10 mm at a time.

4 Push the paper toward the back of

the paper tray until it stops.

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Setting Up Your Printer

5 Slide both paper adjusters to fit

snugly against the paper’s edges. Make sure the paper lies flat in the tray and that the paper fits under the tab of the paper-length adjuster.

6 Then slide the IN tray all the way

back in.

If it is up, flip the OUT tray back down.

Print Side Down

Most paper prints better on one side than on the other. This is especially true for coated or specially treated paper. The print side is usually indicated on the paper package. Be sure you insert the paper into the IN tray of the printer with the print

side down.

For More Information:

Go to “Printing Cards” on page 44 for how to load small-sized paper. Go to “Printing Banners” on page 48 for how to print on banner paper. Go to “Customizing Your Print Jobs” on page 34 for information on papers of different sizes.

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Setting Up Your Printer

Step 6: Connect Your Printer to the Computer

Connect Using a USB to USB Cable

Make sure your computer is turned on.

2 Lift open the cable access door on

the back of the printer.

3 Plug one end of the USB cable into

the USB port on the printer.

4 Plug the other end of the USB cable

into the USB port on the computer.

Connect Using an HP JetDirect 300X External Print Server with the HP DeskJet 895C Series Printer

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Note: Only the HP DeskJet 895C Series printer can be used as a network

printer with the HP JetDirect 300X External Print Server.

Make sure your computer is turned on.

2 Connect the parallel cable to the parallel port on the back of the printer and

then to the HP JetDirect 300X External Print Server.

3 Connect the HP JetDirect power cord to the power port on the HP JetDirect

300X External Print Server.

4 Plug the power cord into a grounded outlet.

5 Connect the network connection cable (not included) to the network

connection port on the HP JetDirect 300X External Print Server.

Setting Up Your Printer

Step 7: Choosing Your Printer

How you select the HP DeskJet printer in the Chooser depends on whether your Mac is connected to the printer via USB or EtherTalk.

Choosing Your Printer: USB Connection

Make sure the computer and printer are turned on.

2 Select the Chooser from the Apple menu.

3 In the left side of the Chooser window, select the DJ 800’s (USB/AT) printer

icon.

4 In the right side of the Chooser window, select whichever one of the following is

displayed: DeskJet 895C, DeskJet 880C, DeskJet 882C, DeskJet 830C, Deskjet 832C, DeskJet 810C, DeskJet 812C, or DeskJet 815C.

5 Close the Chooser by clicking the close box in the Chooser’s upper-left corner.

Choosing Your Printer: EtherTalk Connection

Make sure the computer and printer are turned on and that both are connected

to your EtherTalk network.

2 Make sure that AppleTalk is active.

AppleTalk can be set to Active from either your AppleTalk Control Panel, or by selecting the Active button next to AppleTalk in your Chooser window. The preferred method varies depending upon which version of MacOS is running on your computer. Go to your computer’s user guide for details.

3 Select the Chooser from the Apple menu.

4 In the left side of the Chooser window, select the DJ 800’s (USB/AT) printer

icon.

5 Select the printer zone if necessary.

6 In the right side of the Chooser window, select DeskJet 895C.

7 Close the Chooser by clicking the close box in the Chooser’s upper-left corner.

Setting Up Your Printer

Step 8: Align the Inkjet Print Cartridges

You’re ready for the final step in setting up your printer: aligning the inkjet print cartridges to make sure you get the best print quality. Be sure to align the inkjet print cartridges whenever you install a new inkjet print cartridge.

1 Be sure the printer’s IN tray contains plain paper.

2 Make sure that the paper adjusters are pushed in snug against the paper in the

IN tray.

3 Turn on the printer, if necessary. The green Power button should be on.

4 Open the Read Me file that was installed with your printer software.

5 Choose Print from the File menu.

6 In the dialog box that appears, choose Background Printing from the pop-up

menu.

7 Click the Foreground button if it is not already selected.

Note: You cannot align the inkjet print cartridges unless foreground printing

is selected.

8 Choose Services from the pop-up menu.

9 Check the Align Ink Cartridges Before Printing check box.

10 Click the Print button.

11 Examine the patterns that appear on the printed page.

12 Choose the number and letter of the best-aligned horizontal and vertical lines,

and click OK.

The printer prints a second page containing patterns you can use to verify that the alignment is acceptable.

Setting Up Your Printer

13 If the patterns on the second printed page are acceptable, click Proceed. If the

patterns are not acceptable, click Align Again.

14 After you click Proceed, click OK in the remaining dialog boxes.

You have finished aligning the inkjet print cartridges in your printer.

Using Your Printer Software

Although your printer has a couple of buttons on it, you actually control the printer through your software program and the printer software you installed on your computer.

Quick Instructions for Printing Standard Documents

A standard document has the following features:

•

Standard page size (US Letter in North America and A4 in Europe and Asia)

•

Plain paper

•

Portrait orientation

•

Normal print quality

Assuming you have already selected the HP DeskJet printer in the Chooser, as described in Chapter 1, and that the printer is loaded with standard size paper, you need only follow these steps:

1 While the document is in an active window, select Print from the File menu.

The Print dialog box appears on your screen.

2 Click the Print button.

After a moment, the document starts to print. If background printing is turned on, you can continue working while the document is printing. You can also monitor and control the documents that are waiting to print. (Go to “Monitoring and Controlling Background Printing” on page 26.)

Using Your Printer Software

Detailed Instructions for Using Special Features

If you want a watermark on every page, choose Watermark from this pop-up menu.

If you haven’t already selected the HP DeskJet printer in the Chooser, do so now.

If you have not selected the HP DeskJet printer, go to “Choosing Your Printer” on page 11. If you have selected the HP DeskJet and it’s the only printer you ever use, you won’t need to do it again. If you do need to switch, go to “Switching between printers” on page 19.

2 Load the paper, envelopes, or other media into the printer, as described in

chapter 3, “Creative Printing” which begins on page 30.

3 While the document is active on your screen, choose Page Setup from the File

menu.

4 Make adjustments in the following dialog box:

To indicate the size of the paper in the paper tray, use this pop-up menu.

To set the Scaling, enter a number from 5 to 999. Numbers smaller than 100 reduce the image; numbers greater than 100 enlarge it. Changing the size may change the pagination.

Choose the settings you want, then click OK.

•

Use the Page Size pop-up to specify the size of paper that is in your paper tray.

•

Set Scaling if you want.

•

Choose landscape or portrait Orientation.

IMPORTANT! Make sure you correctly indicate the size of the paper, envelopes, or other media you have in the paper tray. If you change the paper size in this dialog box, you might also want to look over your document to see if any of the page breaks have changed. For information on non-standard sizes, see “How to Print on Different Paper Sizes” on page 34.

Using Your Printer Software

Look here to see the watermark you choose.

5 If you’d like to print with a watermark, open the General pop-up menu and

choose Watermark.

Choose the watermark you want from the Watermark pop-up menu and then adjust the Density and Scaling.

Look here to see the watermark you choose.

Move this slider to adjust how dark the watermark will print.

Use this pop-up menu to position the watermark.

Using Your Printer Software

Specify the number of copies and a range of pages to print.

Review the summary of current settings.

6 Choose Print from the File menu and make the adjustments in the dialog box

that opens.

When you are ready, click

Print.

For more options, use the main pop-up menu.

To change specific settings for your document, use this pop-up menu.

To save these settings for printing future documents, click here.

To return to the default printer settings, click here.

Note: Clicking the Save Settings button saves the new settings as the

default settings for all panels. Clicking the Revert to Default button in any of the Print dialog panels reverts the settings for all panels to their original settings. You cannot save copies, page ranges, cartridge cleaning options, or alignment options. Settings from within an application will not be saved.

7 When your printer settings are ready, click Print.

Using Your Printer Software

For your convenience, the Print button is available in any dialog box you use.

Desktop Printing

Use one of the two methods described here to print documents from the Finder. Desktop printing is particularly efficient either when you have a number of documents you want to print at once or when you have a document that you have already formatted. To perform desktop printing:

1 Do one of the following:

•

Drag the icons of the documents you want to print to the desktop icon of the printer you want to use.

•

Select the icons of the documents you want to print and then choose Print from the File menu. The documents will be printed on the HP DeskJet printer. (Go to “Switching between printers” on page 19”.)

The Print dialog box appears.

2 Make your printing choices, then click the Print button.

Note: If background printing is turned on, you can continue working while

the document is printing. You can also monitor and control the documents that are waiting to print. (Go to “Monitoring and Controlling Background Printing” on page 26.)

Creating, throwing away, and manipulating desktop printer icons

To create a desktop printer, select the HP DeskJet printer in the Chooser. After you close the Chooser, the icon appears on your desktop.

You can also do the following with desktop HP DeskJet printer icons:

Using Your Printer Software

•

Throw away the icon. Drag the icon to the Trash. You can’t throw away a

desktop printer icon while the HP DeskJet printer is printing a document.

Note: You must always have at least one printer icon on your desktop. If you

throw away the last icon, it is immediately be re-created.

•

Rename the icon. Rename the icon as you would any other Finder icon. Click

the name to highlight it, then type the new name. This changes the name of the icon, not the name of the HP DeskJet printer.

•

Move the icon. You can drag the icon anywhere you like.

•

Create an alias for the icon. You can create an alias for a desktop printer (as

you would for any Finder icon) by selecting the icon and choosing Make Alias from the File menu. You can move the alias anywhere on or off the desktop.

Determining the status of a printer by looking at its icon

You can tell the status of a printer by looking at its desktop icon:

Idle printer, not default

Idle printer, default

Printing on default printer

Switching between printers

If you have more than one printer available, you must select which printer you want to use. The printer you select is called the default printer. You can change the default printer in one of three ways:

•

Select the printer using the Chooser. If you don’t have a desktop printer icon

for the printer you want to use, select the printer using the Chooser as described in “Choosing Your Printer” on page 11. The Chooser then makes it the default printer.

Printing stopped on default printer

Error on default printer

Printer not available or connected

Using Your Printer Software

•

Drag the document you want to print to a desktop printer icon. You can

switch to a new default printer by dragging the icon of any document you want to print to the icon of the printer you want to use. (Go to “Desktop Printing” on page 18.)

•

Select the printer using its desktop printer icon. Follow these steps to select a

new default printer without immediately printing anything on it:

1 Click the icon of the HP DeskJet desktop printer you want to use.

A Printing menu appears on the menu bar at the top of the screen.

2 Choose Set Default Printer from the Printing menu.

Until you choose another printer, the Print command sends your documents to this printer.

If you switch printers, check your document before you print it to see whether the formatting changed.

Look here to see the effects of the quality options you choose.

Using Your Printer Software

Print Dialog Options

On the next few pages are explanations of the options available from the Print dialog box: Paper Type/Quality, Layout, Color, and Background Printing.

Paper Type/Quality Settings in the Print Dialog Box

For highest quality printing, choose Best.

For faster printing, choose Draft or Normal. Draft is faster than Normal.

To save these settings for printing future documents, click here.

Choose the type of paper you have in the paper tray.

To return to the default printer settings, click here.

Look here to see the effects of the layout option you choose.

To save these settings for printing future documents, click here.

Using Your Printer Software

Layout Settings in the Print Dialog Box

Select Book or Tablet to print using either of these options.

To return to the default printer settings, click here.

Note: Poster printing is not available with the HP DeskJet 810C, 812C, 830C,

832C or 815C printers. The Poster Printing option will not appear in the Print Dialog box for these printers.

Select the number of sheets of paper to be used in creating your poster.

Select 2x2, 3x3 or 4x4 Poster Printing from this pop-up menu.

Using Your Printer Software

Note: Poster printing is not available with the HP DeskJet 810C, 812C, 830C,

832C or 815C printers. The Poster Printing option will not appear in the Print Dialog box for these printers.

To print a border separating the pages in a 2- or 4-page layout, click to put an X in this check-box.

To print several pages on one sheet of paper, select 1, 2, or 4 pages per sheet from this pop-up menu.

Color Settings in the Print Dialog Box

You can choose Color,

o turn on Color Matching, select this check-box.

ook here to

ee the effects

f the options

ou choose. To save these

settings for printing future documents, click here.

Grayscale, or Black & White from this popup menu.

If you choose Black & White or Grayscale from the Image pop-up menu, these options are dimmed.

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