HP ColoradoBackup II User Manual

HP
Colorado
Backup II

User’s Guide

ii

HP Colorado Backup II

© Copyright 1999 by Hewlett-Packard Company.
The information contained in this document is subject to change without

notice.
This document contains proprietary information which is protected by

copyright. All rights are reserved. No part of this document may be
photocopied, reproduced or translated to another language without the prior
written consent of Hewlett-Packard Company.

Hewlett-Packard shall not be liable for errors contained herein or for incidental
or consequential damages (including lost profits) in connection with the
furnishing, performance, or use of this material whether based on warranty,
contract, or other legal theory.

— Software License Agreement

March 1999

Software License Agreement

ATTENTION: USE OF THE SOFTWARE IS SUBJECT TO THE HP SOFTWARE
LICENSE TERMS SET FORTH BELOW. USING THE SOFTWARE INDICATES YOUR
ACCEPTANCE OF THESE LICENSE TERMS. IF YOU DO NOT ACCEPT THESE
LICENSE TERMS, YOU MAY RETURN THE SOFTWARE FOR A FULL REFUND. IF
THE SOFTWARE IS BUNDLED WITH ANOTHER PRODUCT, YOU MAY RETURN
THE ENTIRE UNUSED PRODUCT FOR A FULL REFUND.

HP SOFTWARE LICENSE TERMS

LICENSE GRANT. HP grants you a license to Use multiple copies of the Software but only for Use
in conjunction with the HP hardware product that accompanied the Software. “Use” means
storing, loading, installing, executing or displaying the Software. You may not modify the
Software or disable any licensing or control features of the Software.

HP Colorado Backup II — Software License Agreement iii

OWNERSHIP. The Software is owned and copyrighted by HP or its third party suppliers. Your
license confers no title or ownership in the Software and is not a sale of any rights in the
Software. HP's third party suppliers may protect their rights in the event of any violation of these
License Terms.

COPIES AND ADAPTATIONS.
archival purposes or when copying or adaptation is an essential step in the authorized Use of the
Software. You must reproduce all copyright notices in the original Software on all copies or
adaptations. You may not copy the Software onto any bulletin board or similar system.

NO DISASSEMBLY OR DECRYPTION.
unless HP's prior written consent is obtained. In some jurisdictions, HP's consent may not be
required for limited disassembly or decompilation. Upon request, you will provide HP with
reasonably detailed information regarding any disassembly or decompilation. You may not
decrypt the Software unless decryption is a necessary part of the operation of the Software.

TRANSFER.
transfer, you must deliver the Software, including any copies and related documentation, to the
transferee. The transferee must accept these License Terms as a condition to the transfer.

TERMINATION.
these License Terms. Upon termination, you must immediately destroy the Software, together
with all copies, adaptations and merged portions in any form.

Your license will automatically terminate upon any transfer of the Software. Upon

HP may terminate your license upon notice for failure to comply with any of

You may only make copies or adaptations of the Software for

You may not disassemble or decompile the Software

EXPORT REQUIREMENTS. You may not export or re-export the Software or any
copy or adaptation in violation of any applicable laws or regulations.

U.S. GOVERNMENT RESTRICTED RIGHTS.

The Software and any accompanying documentation have been developed
entirely at private expense. They are delivered and licensed as “commercial
computer software” as defined in DFARS 252.227-7013 (Oct 1988), DFARS

252.211-7015 (May 1991) or DFARS 252.227-7014 (Jun 1995), as a “commercial

iv

item” as defined in FAR 2.101(a), or as “Restricted computer software” as
defined in FAR 52.227-19 (Jun 1987)(or any equivalent agency regulation or
contract clause), whichever is applicable. You have only those rights provided
for such Software and any accompanying documentation by the applicable FAR
or DFARS clause or the HP standard software agreement for the product
involved.

Contents

HP Colorado Backup II — Software License Agreement . . . . . . . . . . . . . . . . . . . . ii

Chapter 1:

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Installing HP Colorado Backup II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Starting HP Colorado Backup II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

One-Button Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

One-Button Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Using HP Colorado Backup II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Where to Look—Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Installing Directly from a CD-ROM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Installing from Floppy Diskettes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Configuring Your Backup Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Selection Panes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Exiting HP Colorado Backup II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Chapter 2:

Using Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Where to Look—Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

One-Button Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Backup Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Using the Backup Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

The Backup Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Backup Jobs List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

What to Back Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Where to Back Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

How to Back Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Backing Up Files with the Backup Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Using Backup Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Backup Progress Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

The Backup Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Backup Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Backup Job Options Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Scheduling a Backup Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Setting Frequencies for the Scheduled Job . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Changing When a Scheduled Backup Job Runs . . . . . . . . . . . . . . . . . . . . . . . 41

vi Contents

Chapter 3:

Using Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Creating the Disaster Recovery Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Disaster Recovery for Windows 9x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Disaster Recovery for Windows NT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

One-Button Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Restoring All Your Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Using the Restore Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

The Restore Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Restoring Files with the Restore Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Editing a Scheduled Backup Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Removing a Scheduled Backup Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Where to Look—Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Testing your Disaster Recovery Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Restore From . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

File Find . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

What to Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Where to Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

How to Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Restore Progress Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Chapter 4:

Using Compare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Where to Look—Compare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

The Compare Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Compare From . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

What to Compare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Where to Compare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Comparing Files with the Compare Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Compare Progress Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Chapter 5:

Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Where to Look—Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Media Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

HP Media Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Report Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Import Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Catalog Clean Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Chapter 6:

Troubleshooting Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

vii

Where to Look—Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Backup Device Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Conflicts With Drivers from Other Backup Programs . . . . . . . . . . . . . . . . . 81

SCSI Backup Devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Parallel Port Backup Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

System and Software Lockups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

HP Colorado Backup II Locks Up During Installation . . . . . . . . . . . . . . . . . . 86

System Locks Immediately After Installation . . . . . . . . . . . . . . . . . . . . . . . . . 86

HP Colorado Backup II Locks Up While Displaying Selection

Information Before a Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Common Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

ASPI Manager Not Found or ASPI Manager Not Responding . . . . . . . . . . . 88

DMA Conflict During Backup or Compare . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Media Not Formatted or Unreadable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Chapter 7:

Customer Support Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Where to look — Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Contacting Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Internet Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Fax Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

viii Contents

Getting Started

HP Colorado Backup II is a powerful backup solution for Windows designed to
protect your valuable data. This user manual provides detailed information and
procedures for installing, using, and navigating within HP Colorado Backup II.
Other valuable information is available through HP Colorado Backup II's On­line Help.

Where to Look—Getting Started

For information about See

1

Installing and configuring
HP Colorado Backup II

Backing up and restoring your
files quickly

Using Disaster Recovery for
Windows 9x

Using Disaster Recovery for
Windows NT

Creating the Disaster Recovery
Set

Restoring all your files without
Disaster Recovery diskette(s)

Using HP Colorado Backup II’s
Wizards to create backup and
restore jobs

The Backup window and
options

Installing HP Colorado Backup II on
page 10

One-Button Backup on page 12 and
One-Button Restore on page 14

Disaster Recovery for Windows 9x on
page 48

Disaster Recovery for Windows NT
on page 52

Creating the Disaster Recovery Set on
page 46

Restoring All Your Files on page 54

Using the Backup Wizard on page 24

and Using the Restore Wizard on

page 56

Where to Look—Backup on page 21

10 Getting Started

For information about See

The Restore window and
options

The Compare window and
options

Solving common problems Troubleshooting Tips on page 81

Getting technical assistance Customer Support Services on

Where to Look—Restore on page 45

Where to Look—Compare on page 67

page 91

Installing HP Colorado Backup II

This section provides system requirements and installation instructions.

System Requirements

For Windows NT

Make sure your computer meets the following requirements before you begin
the installation.

■

IBM or 100% compatible 486 or higher

■

16 MB RAM or more

■

Windows NT Workstation 4.0

■

A hard drive with at least 10 MB free

■

A Microsoft or 100%-compatible mouse is highly recommended

Note: This product is not intended for use on an NT server.

For Windows 9x

Make sure your computer meets the following requirements before you begin
the installation.

■

IBM or 100% compatible 486/DX or higher

■

10 MB RAM or more

■

Windows 95 or Windows 98

■

A hard drive with at least 10 MB free

■

A Microsoft or 100%-compatible mouse is highly recommended

Installing Directly from a CD-ROM

To install HP Colorado Backup II directly from your CD-ROM:

1. Insert the CD-ROM disc into your CD-ROM drive.

The CD Browser appears.

2. Follow the instructions on your screen to install the program.
Or,

1. If the CD Browser does not appear, select Run from the Start menu.

Installing HP Colorado Backup II 11

2. Type (Your CD-ROM drive letter):\

The CD Browser appears.

3. Follow the instructions on your screen to install the program.

Installing from Floppy Diskettes

The CD-ROM version of this software contains a utility that lets you create
floppy installation diskettes using a friend or associate’s CD-ROM drive.

Note: Creating a floppy installation set requires four floppy diskettes.

To create a floppy installation set, click the diskette icon in the CD Browser (see

Installing Directly from a CD-ROM on page 11). Then follow the instructions

below to install your software.

1. Start Windows.

2. Insert the installation diskette in drive a: (or b:).

3. Choose Run from the Start menu and type

SETUP.EXE

a:setup

and press Enter.

b:setup

or (

).

4. Select the destination directory for your files.

5. Review the README file.

12 Getting Started

Reboot your system to complete the installation.

Configuring Your Backup Device

Most types of backup devices are automatically detected and configured the
first time you run HP Colorado Backup II. Your backup device will be listed in
the Where to Back Up box.

Note: For Windows 9x only-- If your backup device is not detected, see

Backup Device Configuration on page 81 for troubleshooting

information.

Starting HP Colorado Backup II

When you install HP Colorado Backup II, the program and its folder are added
to the Windows Start menu. If you chose to have an HP Colorado Backup II
icon added to your desktop during installation, you may double-click this icon
to open the program.

To start your backup software:

1. Click the Start button on the Windows taskbar.

2. Select Programs, HP Colorado Backup II and point to the
HP Colorado Backup II folder.

3. Click HP Colorado Backup II.

4. HP Colorado Backup II opens and also appears on the taskbar.

5. The HP Colorado Backup II Startup window displays.

One-Button Backup

One-Button Backup launches a backup of all local hard disks, including the
Registry.

One-Button Backup 13

To use One-Button Backup:

1. Double-click the One-Button Backup icon on the Desktop. Or, click the

Start menu, select Programs, HP Colorado Backup II, and then click One-
Button Backup.

One-Button Backup

The

dialog appears.

2. Select a device in the drop-down list

box. See Where to Back Up on page 29
for more information.

3. Click Start.

The backup will run as either a full or
differential backup (with default
settings) depending on the following
criteria.

An All Selected Files backup is performed if:

■

Ten differential backups have been performed since the last All Selected
Files backup, regardless of dates.

■

More than seven days have passed since the last backup.

A differential backup is performed if:

■

No more than seven days have passed since the last All Selected Files
backup.

Note: For more information on full and differential backup types, see

Backup types on page 36.

Default Backup Job Settings

Your backup job will run with the following default settings:

■

What to back up—All Selected Files. See What to Back Up on page 28.

■

Where to back up—Backup device. See Where to Back Up on page 29.

■

How to back up—

Full Backup—Verify, Compress, Overwrite.
Differential Backup—Verify, Compress, Append.

14 Getting Started

See How to Back Up on page 29.

One-Button Restore

One-Button Restore launches a series of dialogs which help you perform a
restore in just a few steps.

To run One-Button Restore:

1. Click the Start menu, select Programs, HP Colorado Backup II, and then
click One-Button Restore.

One-Button Restore

The
appears.

2. Select a device in the drop-down list
box.

dialog box

3. Click Next to continue.

4. Check the drives, folders, and files you

want to restore.

5. Click Start to begin restoring your files.

Restore Default Settings

Your restore will run with the following
default settings:

■

What to Restore—Folder view. See

What to Restore on page 60.

■

Where to restore—Original Location. See Where to Restore on page 62.

■

How to restore—Always replace. See How to Restore on page 62.

Using HP Colorado Backup II 15

Using HP Colorado Backup II

This section provides an overview of the various tools and features that
HP Colorado Backup II offers.

Menus

Toolbar

The title bar contains five menu items:

Edit, View, Tools

these menus and the submenu items at any
time.

Backup, Restore

The
the top of the main application window. Click these
tabs to move between program functions.

Use HP Colorado Backup II’s toolbar to select program features with a single
mouse click. Hold the cursor over a button for a short description of its
function.

Toolbar buttons (listed from left to right) perform the following functions:

Click: To do this:

, and

Help

, and

. You can access

Compare

Job

,

tabs appear at

Create a new untitled backup job.

Open a saved backup job.

Save the current backup job for future use.

Select one or more highlighted drives, folders, or files, and
place check marks next to them.

16 Getting Started

Click: To do this:

Deselect one or more highlighted drives, folders, or files, and
remove the check marks next to them.

Open the Restore File Version dialog box to choose the spe­cific version of a file you want restored.

Open the File Find dialog box to find a file for restore. You
can search by name, location, or date modified.

Open the Backup Wizard, which leads you step-by-step
through the selection of files, settings, and options for your
backup.

Open the Restore Wizard, which leads you step-by-step
through the selection of files, settings, and options for your
restore.

Selection Panes

Drives and files are selected the same way in HP Colorado Backup IIas they are
in Windows Explorer. Selection panes are used to select and deselect drives,
folders, and files for backup and restore.

The two sections of the selection panes are:

Open the Job Options dialog box, where you can select
options for the current backup job.

Display your files as small icons in vertical rows (List View).

Display your files in a vertical list with file size, type, and mod­ified date (Detail View).

Display a short description of menu items, windows, buttons,
and boxes when the item is clicked.

■

All Folders Pane—On the left.
Displays a list of your
computer’s drives and folders.

■

Contents Pane—On the right.
When a folder is highlighted in
the All Folders Pane, the files
and folders in that folder
appear in the Contents Pane.

Click the Expand/Collapse button
to expand or collapse a folder.

■

A plus sign (+) means the
listing can be expanded to
display additional folders.

Using HP Colorado Backup II 17

■

A minus sign (–) means the
listing can be collapsed so that
folders beneath it are not
displayed.

■

Folders without buttons
indicate there are no
subfolders.

Click a selection check box to select or deselect files and folders.

■

An empty check box means the drive, folder, or file has not been selected
for backup or restore.

■

A blue checkmark means one or more items in a folder have been selected
for backup or restore.

■

A gray checkmark means that some, but not all, of a drive or folder has been
selected.

■

A red X means that the file’s type has been excluded. See Exclude Tab on

page 36 for more information.

18 Getting Started

Help

The HP Colorado Backup IIon-line help system provides in-depth information
about the program and its functions.

Context-Sensitive Help

Context-sensitive help provides you with information about the current
window, dialog box, or program message. To get context-sensitive help on the
current operation, press Shift+F1 on your keyboard.

Help Menu

The Help menu provides help for each program function and assistance with
backup and restore concepts and skills. There are three items in the Help
menu:

Help Topics

Help Topics, Using Help

, and

About HP Colorado Backup II

.

Help Topics opens the Help window, which
contains three tabs.

■

The Contents tab displays a list of topics
in the help system arranged by category.

A book represents a help category containing subtopics.
Double-click the book to open it.

An open book displays a list of topics and books.

A page represents a help topic. Double-click it to open the
help window for that topic.

■

The Index tab lists keywords
alphabetically. Type the first few letters
of a keyword and the first matching
item is highlighted.

■

The Find tab provides a full-text search
utility for any word or phrase in help.
You must set up the search file the first
time you use the Find tab. Then type a
word or phrase and select a topic from
the list.

Using HP Colorado Backup II 19

Using Help

Using Help

The

menu item provides help
for the help system. It explains how to use
Help effectively and how to customize your
Help system.

About HP Colorado Backup II

About HP Colorado Backup II

displays your software’s version number and

licensing information.

Exiting HP Colorado Backup II

■

On the Job menu, click Exit.

Or,

■

Click the Close button.
You are asked if you want to save any changes to your current backup job.

Click Yes to save your backup job or click No to discard the changes. The
application closes.

20 Getting Started

Using Backup

This chapter explains how to use the Backup window to copy files from your
computer to a backup location. It begins by describing the steps needed to
perform a backup using HP Colorado Backup II.

Your first backup should be of your entire computer. After you have backed up
your computer, you can create backup jobs to save your options and file
selections. By creating several jobs, you can customize your backups and
protect your data quickly and, if you wish, automatically.

You can use the Backup Wizard or the Backup window to create a backup job.
Selections and options are described in later sections of this chapter.

Where to Look—Backup

2

For more help on backup topics, see:

One-Button Backup on page 22

■

Backup Jobs on page 23

■

Using the Backup Wizard on page 24

■

The Backup Window on page 28

■

Backing Up Files with the Backup Window on page 29

■

Using Backup Jobs on page 30

■

The Backup Set on page 33

■

Backup Options on page 33

■

Advanced Tab on page 38

■

22 Using Backup

One-Button Backup

One-Button Backup launches a backup of all local hard disks, including the
Registry.

To use One-Button Backup:

1. Double-click the One-Button Backup icon on the Desktop. Or, click the
Start menu, select Programs, HP Colorado Backup II, and then click One-
Button Backup.

One-Button Backup

The
appears.

2. Select a device in the drop-down list
box. See Where to Back Up on

page 29 for more information.

3. Click Start.

dialog

The backup will run as either a full or
differential backup (with default
settings) depending on the following
criteria.

An All Selected Files backup is performed if:

■

Ten differential backups have been performed since the last All Selected
Files backup, regardless of dates.

■

More than seven days have passed since the last backup.

A differential backup is performed if:

■

No more than seven days have passed since the last All Selected Files
backup.

Note: For more information on full and differential backup types, see

Backup types on page 36.

Default Backup Job Settings

Your backup job will run with the following default settings:

■

What to back up—

Full Backup—All Selected Files.
Differential Backup—New and changed files

See What to Back Up on page 28.

■

Where to back up—Backup Device. See Where to Back Up on page 29.

■

How to back up—

Full Backup—Verify, Compress, Overwrite.
Differential Backup—Verify, Compress, Append.

See How to Back Up on page 29.

Backup Jobs

HP Colorado Backup II uses backup jobs to save and reuse file and option
selections. You create a backup job by selecting drives and files for backup,
choosing program settings and options, and saving your selections with a new
job name.

Backup Jobs 23

A backup job includes all selections made at the time it is saved:

■

Drives, folders, and files to back up

■

Backup type

■

Backup device

■

Options selected or default selections

Backup jobs can be opened, saved, and deleted using the Job menu. In the
Backup window, you can open a backup job with the

Backup Job

list.

To change a backup job, simply make new file or option selections. When you
run a backup, your changes are automatically saved. To save your changes
under a different name, choose Save As from the Job menu and enter a new
name, or type the new name in the

Job Name

field. If you attempt to save a new

job using an existing name, the program asks you whether or not to overwrite
the existing job. If you choose overwrite, the new job replaces the existing job.

You can use the Backup Wizard (Using the Backup Wizard on page 24) or the
Backup window (see The Backup Window on page 28) to create new backup
jobs or you can modify and rename existing job files.

24 Using Backup

By saving your backup jobs, you can run them again without making your
selections again.

Backup Job

The
Type a new name in the box to save the job under a
different name.

Note: You must make file selections before saving your backup job.

box lists your saved backup jobs.

Using the Backup Wizard

The Backup Wizard is a series of dialog boxes that guides you through the steps
required to create a new backup job.

The Backup Wizard is used to create new backup jobs. It cannot be used to
modify an existing job.

Using the Wizard is easy. All you need to do is make selections by clicking the
appropriate options. After you’ve made your selections, click the Next button
and the Wizard displays the next step.

To create a job using the Backup Wizard:

1. Click Backup Wizard in the Startup window, then click OK.
Or,
Click the Backup Wizard icon on the toolbar.

Using the Backup Wizard 25

What to Back Up

The

window of the

Backup Wizard is displayed.

2. Select the drives and files you want to

back up.
To back up all files, folders, and drives

on your computer, click Back up My
Computer . Click Next to continue. The

Backup Type Wizard

window appears.
Or,
To back up only some of the files,

folders, or drives on your computer, click Back up selected files, folders
and drives.

Backup Wizard Selection Panes

The
appear.

Select the specific drives, folders, and
files you want to back up. For more
information on selecting files, see

Selection Panes on page 16.

3. Click Next to continue.

4. Select a backup type.

Click All Selected Files

to back up all

selected files, then click Next.
Or,
Click New and Changed Files Only to

back up only files that are new or have
changed since the last

All Selected Files

backup and click Next.

Note: New and Changed Files Only

For more information on backup types, see Backup types on

page 36.

will use a differential backup type.

26 Using Backup

5. Select a destination for the backup

from the

Where to Back Up on page 29.

6. Click Next to continue.

How to Back Up Wizard

The
appears.

7. Click options to select or deselect

them. For information about Backup
Options, see Backup Options on

page 33.

Where to back up

list. See

window

8. Click Next to continue.

When to Back Up Wizard

The

window

appears.

9. Click Now to begin this backup
immediately, or click Later to schedule
this backup for a later time.

Note: If you select Later, Microsoft System Agent (Windows 95 only),

or Scheduler must be running.

Using the Backup Wizard 27

To back up later, specify the frequency, then set the time, date, and/or days
of the week to run this backup job. For more information on scheduling
your backup job, see Scheduling a Backup Job on page 39.

10. Click Next to continue.

Name the Backup Job

The

window

appears.

11. Type a name for this backup job.

12. Review the backup job’s summary. To

change an option, use the Back and
Next buttons.

13. Click Start to begin this backup job.

Backup Progress

The

window appears

Backup Progress Window on page 32

Or, Click OK to run your job as
scheduled.

28 Using Backup

The Backup Window

This section first describes the Backup window. For step-by-step instructions
on creating backup jobs, see Backing Up Files with the Backup Window on

page 29.

The Backup window gives you
quick access to all the backup
job options, and includes four
main sections.

■

Backup Job—Select your
Backup Job from the drop­down list.

■

What to Back Up—Select
your drives and files to back
up from the selection pane.
Choose the backup type.

■

Where to Back Up —Select a
device to back up to.

■

How to Back Up—Lists your
option settings, and displays the Options button.

Backup Jobs List

The Backup Job list box contains all available backup jobs. If you are creating a
new backup job,
job, click Save from the Job menu.

What to Back Up

Select your backup type and files in the
Two backup types are displayed in the Backup window under

All Selected Files

■

All Selected Files—Backs up all selected files.

■

New and Changed Files—Backs up all the selected files that have changed
since the last All Selected Files backup.

Untitled

, and

New and Changed Files

appears as the default name. To save a new backup

What to back up

.

section.

What to back up

:

If you choose New and Changed Files, the default setting is differential backup.
Use the Options button to change your backup type. See Type Tab on page 36
for more information and a complete description of each type.

Backup Selection Panes

HP Colorado Backup II uses the same drive and file selection methods as
Windows. Drives and folders are selected in the All Folders Pane and individual
files and folders are selected in the Contents Pane. Select drives and files to
back up by clicking the check box next to the item. For more information, see

Selection Panes on page 16.

Where to Back Up

Backing Up Files with the Backup Window 29

The drop-down list box in the
contains the names of all your backup devices. Your
backup device is automatically selected as your backup
location. To change your backup location, select another
device in the drop-down list box.

Where to back up

section

How to Back Up

The Backup Job Options dialog box lets you set your backup options, password
protect your backup set, and change your backup type. Current option settings
are listed above the Options button. For information about backup options,
see Backup Options on page 33.

Backing Up Files with the Backup Window

To back up your files using the Backup window:

1. Select New from the Job menu.

Backup

The

2. Select What to back up.

files

is the default setting. To change

your backup type, click New and
changed files.

window appears.

All selected