Epson XP-850 Quick Guide and Warranty

XP-850

Small-in-One™ Printer Imprimante Small-in-One

Quick Guide

About Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . 10

Copying a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Printing From a Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Guide rapide

À propos de votre produit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Chargement du papier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Positionnement des originaux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Copie d’un document ou d’une photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Impression depuis une carte mémoire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Impression depuis un ordinateur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Télécopie d’un document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Numérisation d’un document ou d’une photo . . . . . . . . . . . . . . . . . . . . . . . . 72

Entretien du produit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Résolution des problèmes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Avis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

About Your Product

After you set up your XP-850 (see the Start Here sheet), turn to this Quick Guide and your online User’s Guide for instructions on using your product.

English

Features Where to find information

Copy, scan, and fax from the easy-to-use touch screen.

Easy networking—WiFi, Wi-Fi Direct, and Ethernet

Process large documents with the 30-page capacity Automatic Document Feeder

Print photos from a USB flash drive, external hard drive, or CD burner.

Copy files to and from your computer with the built-in memory card reader.

Print on card stock and other thick media using the rear paper feed slot.

Print and scan from anywhere with EPSON Connect

™

Solutions, and Google Cloud Print™.

Adjusting the Control Panel

See this Quick Guide for the basics. See the online User’s Guide for details.

See the Start Here sheet and the online User’s Guide.

See this Quick Guide for the basics. See the online User’s Guide for details.

See the online User’s Guide for details.

See this Quick Guide for the basics. See the online User’s Guide for details.

See www.epson.com/connect and the online User’s Guide for details.

The control panel is adjustable. Raise or lower it to the desired angle as shown.

2 About Your Product

Using the Touch Screen

The touch screen makes it easy to use all the features of your product. To save energy, the screen goes dark after several minutes of inactivity. Touch the screen to wake it up.

The touch screen displays only the buttons that are available for the task you are working on.

Number Description

1 Turns product on/off 2 Returns to the Home menu 3 LCD screen shows menus and status 4 Use the arrow keys to navigate menus 5 Shows wireless network status 6 Opens the CD/DVD menu 7 Cancels/returns to the previous menu 8 Starts copying/printing/scanning/faxing

Caution: Press the touch screen gently with the tip of your finger; don’t press too hard or use sharp objects.

234

765

Tip: To turn off the “beep” heard when you press a button, or to reduce its volume, press

Setup > Printer Setup > Sound and adjust one of the settings. If you turn off the

sound, the dialing sound made when you transmit a fax is also turned off.

Note: The light is green when the product is connected to a network. It flashes when network settings are being adjusted (green for wireless and orange for wired).

For more information on the icons displayed on the screen, press l or r, then select Help on the product’s touch screen.

About Your Product 3

Loading Paper

Your printer has two paper cassettes and a rear paper feed slot. You can load the following paper sizes:

■ Cassette 1 (upper cassette): 4 × 6- or 5 × 7-inch photo paper

■ Cassette 2 (lower cassette): letter-size, A4, legal-size, 4 × 6-, 5 × 7-, or 8 × 10- inch

paper

■ Rear paper feed slot: one sheet at a time

Rear paper feed slot

Cassette 1

Cassette 2

For details on loading paper in the lower cassette, see the Start Here sheet. To load paper in the upper cassette or rear paper feed slot, follow the instructions in this section.

Loading Paper in Cassette 1 (Upper Cassette)

1. Open the front cover. If the output tray is open, close it before going to the next step. (As you slide in the output tray, there may be slight resistance and noise. This is normal.)

4 Loading Paper

2. Pull out the upper paper cassette.

Note: If you do not see the upper cassette, it may be pushed into the printer. Remove the lower cassette, then carefully pull out the upper cassette.

3. Slide the edge guides outward.

4. Set the front edge guide to the paper size you are using. Then insert paper with the glossy or printable side facedown. Make sure the paper is loaded against the front edge guide.

Loading Paper 5

5. Slide the side edge guides against the paper, but not too tight. Make sure the paper is under the tabs on the edge guides.

6. Keep the cassette flat as you insert it. Insert the cassette until the arrows on the right side line up.

Loading Paper in the Rear Feed Slot

First, send your print job to the printer. Be sure to select Rear Paper Feed Slot for the Source setting. (You can send the print job from a computer or by using the touch screen.) Then follow the steps below to load paper in the rear paper feed slot.

1. Open the rear paper feed slot cover and pull up the paper support.

2. Slide the edge guides outward.

6 Loading Paper

3. Load a single sheet of paper with the printable side faceup at the center of the rear paper feed slot. Slide the edge guides against the paper, but not too tight.

Note: Push paper down until it meets resistance (about 2 inches [5 cm]) of the paper should be inside the printer as shown).

4. When you’re ready to print, press x.

To cancel printing, press y

Cancel.

Loading Paper 7

Using Special Papers

Epson offers a wide array of high quality papers, making it easy to maximize the impact of your documents, photos, presentations, and creative projects.

You can purchase genuine EPSON ink and paper at EPSON www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an EPSON authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766).

Paper name Size

EPSON Bright White Paper Letter (8.5 × 11 inches

[216 × 279 mm])

EPSON Brochure & Flyer Paper

Matte Double-sided

EPSON Ultra Premium Presentation

Paper Matte

EPSON Premium Presentation

Paper Matte

EPSON Premium Presentation

Paper Matte Double-sided

EPSON Presentation Paper Matte Letter (8.5 × 11 inches

EPSON Ultra Premium Photo Paper

Glossy

EPSON Ultra Premium Photo Paper

Luster

EPSON Premium Photo Paper

Glossy

EPSON Premium Photo Paper

Semi-gloss

Letter (8.5 × 11 inches [216 × 279 mm])

8 × 10 inches (203 × 254 mm) S041467 50 Letter (8.5 × 11 inches

[216 × 279 mm]) Letter (8.5 × 11 inches

[216 × 279 mm])

[216 × 279 mm]) Legal (8.5 × 14 inches

[216 × 356 mm]) 4 × 6 inches (102 × 152 mm) S042181

5 × 7 inches (127 × 178 mm) S041945 20 8 × 10 inches (203 × 254 mm) S041946 20 Letter (8.5 × 11 inches

[216 × 279 mm]) Letter (8.5 × 11 inches

[216 × 279 mm]) 4 × 6 inches (102 × 152 mm) S041808

5 × 7 inches (127 × 178 mm) S041464 20 8 × 10 inches (203 × 254 mm) S041465 20 Letter (8.5 × 11 inches

[216 × 279 mm]) 4 × 6 inches (102 × 152 mm) S041982 40 Letter (8.5 × 11 inches

[216 × 279 mm])

Supplies Central® at

Part number

S041586 500

S042384 150

S041341 50

S041257 S04218050100

S041568 50

S041062 100

S041067 100

S04217460100

S042182 S0421752550

S041405 50

S04172740100

S042183 S0416672550

S041331 20

Sheet count

8 Loading Paper

Part

Paper name Size

EPSON Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809

Letter (8.5 × 11 inches [216 × 279 mm])

EPSON Photo Quality Self-adhesive

Sheets

EPSON Iron-on Cool Peel Transfer

paper

A4 (8.3 × 11.7 inches [210 × 297 mm])

Letter (8.5 × 11 inches [216 × 279 mm])

number

S04203850100 S041141

S041649 S041271

S041106 10

S041153 10

Sheet count

20 50 100

Note: Media availability varies by country.

For additional paper loading instructions, see the Start Here sheet or online User’s Guide.

For best results:

■ Fan and align the edges of the paper before loading.

■ If the paper is curled, flatten it or curl it slightly in the opposite direction before

loading. Printing on curled paper may cause ink to smear on your prints.

■ Load paper into the paper cassettes with the glossy or printable side facedown making

sure the paper is under the edge guides. Load paper in the rear feed slot with the glossy or printable side faceup.

■ Always load paper short edge first and make sure the paper stack fits under the edge

guides.

■ Make sure the paper is loaded against the edge guide and not sticking out from the

end of the cassette.

■ Do not load more than the recommended number of sheets.

Loading Paper 9

Placing Originals for Copying, Scanning, or Faxing

Before you copy, scan, or fax, place your documents on the scanner glass or in the Automatic Document Feeder (ADF). Place photos on the scanner glass only.

Using the Scanner Glass

You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.

1. Raise the document cover.

2. Place your original facedown on the scanner glass, with the bottom against the front-right corner.

3. Close the cover gently to keep your original in place.

Using the Automatic Document Feeder

You can place up to 30 letter- or A4-size sheets (single- or double-sided), or 10 legal-size sheets (single-sided only) in the ADF.

Caution: Make sure your originals are not creased or folded, and do not contain holes, staples, tape, or other materials that could obstruct the feeder.

1. Open the ADF paper support, and then slide out the output tray extension.

10 Placing Originals for Copying, Scanning, or Faxing

2. Slide out the edge guide.

3. Fan the originals, then tap them on a flat surface to even the edges.

4. Insert the originals face up, top edge first. The

Note: If you’re using the Letter, 2-up Copy or A4, 2-up Copy layout, make sure the originals are loaded as shown below.

ADF icon appears on the screen.

5. Slide the edge guide against the originals, but not too tight.

Placing Originals for Copying, Scanning, or Faxing 11

Copying a Document or Photo

Follow the steps in this section to make color or black-and-white copies.

You can copy documents just like on a copy machine. If you use the Automatic Document Feeder (ADF), you can copy up to 30 sheets at a time.

1. Make sure paper is loaded in one of the paper cassettes (see page 4).

2. Place your original document on the scanner glass or in the ADF (see page 10).

Note: When you use the Copy function with originals loaded in the ADF, letter-size paper is automatically selected for your printed copies. If you copy a legal-size document, the image will be cropped. To copy a full legal-size document on lettersize paper, scroll down and select

3. Press if necessary, and select Copy. You see this screen:

Reduce/Enlarge. Then select Legal->Letter.

4. Press

5. Select

6. Scroll down to view additional copy settings.

7. Select any settings as needed.

8. When you’re ready to copy, press x.

Note: When printing two-sided, if ink on the front of the paper smears, select a longer

Dry Time setting.

+ or – to select the number of copies you want

(up to 99). Or press the number numeric keyboard, then select the number and press

Done.

Color or B&W (black-and-white).

Note: To clear previously used copy settings, scroll down and select Clear All Settings. For more information about copy settings, see your online User’s Guide.

To cancel copying, press y

1 to display the

Cancel.

12 Copying a Document or Photo

Printing From a Memory Card

Your printer lets you print photos directly from your digital camera’s memory card; just insert it into the memory card slot and you’re ready to print.

See the online User’s Guide for a list of compatible memory cards and instructions on copying memory card files between your printer and a computer.

Inserting the Card

1. Make sure your printer is turned on.

2. Insert your card into the correct slot as shown. Insert just one card at a time.

Caution: Do not force the card into the slot; it won’t go in all the way. If your memory card requires an adapter, attach it before inserting the card into the slot. Otherwise, the card might get stuck.

The memory card access light flashes, then stays lit. Now you can view your photos on the LCD screen and print them (see page 14).

Memory card access light

Removing the Card

After you finish printing your photos, follow these steps to remove the card:

1. Make sure the memory card access light is not flashing.

Caution: Do not remove the card or turn off your printer while the memory card access light is flashing; you may lose data on the card.

2. If the printer is connected to your computer with a USB cable, do one of the following before removing the memory card or turning off the printer:

■ Windows:

Computer or Windows Explorer, and select

■ Mac OS X: Drag the removable disk icon from your desktop into the trash.

3. Pull the card straight out of its slot.

Right-click the name of your card (removable disk) in Computer, My

Eject.

Printing From a Memory Card 13

Printing Photos From the LCD Screen

You can select individual photos for printing as you view them on the LCD screen. See the online User’s Guide for instructions on printing various types of layout sheets and personalized note paper.

1. Load several sheets of EPSON photo paper (various types available; see page 8).

2. Press if necessary, and select

3. Touch a photo on the screen to select it for printing.

Print Photos.

4. Press

5. To select another photo, press l or r to scroll through your photos, or press y and

6. To choose print settings, select

7. When you’re ready to print, press x.

+ or – to select the number of copies you want of

that photo.

To crop or zoom into a photo, select

Zoom

, then make your adjustments.

To adjust the photo image, select

Adjustments

select a thumbnail image.

print settings, as necessary.

To cancel printing, press y

, then make your adjustments.

Cancel.

Edit > Crop/

Edit > Photo

Settings. Then scroll down and change additional

14 Printing From a Memory Card

Printing From Your Computer

This section describes the basic steps for printing from a Windows® or Mac computer. For detailed instructions on printing, including two-sided printing on plain paper or EPSON Bright White Paper with the auto duplexer, see the online User’s Guide.

Printing in Windows

1. Select the print command in your application.

Select your EPSON product

Click here to open your printer software

2. Select your product, then click the

(If you see a

Properties on the next screen.)

Setup, Printer, or Options button, click it. Then click Preferences or

Preferences or Properties button.

Printing From Your Computer 15

3. On the Main tab, select the basic print settings. Make sure you choose the correct paper

Source and Type setting for the paper you are using (see page 18 for details).

Select the type of document you’re printing (choose

for pictures)

Photo

Select the correct

Source

Select your paper

Type

Select your paper

Size

Photo or Best

Select your document or photo

Orientation

Tip: For quick access to the most common settings, click the Shortcuts tab and select one of the

Add/Remove button.

Printing Presets. You can create your own presets by clicking the

4. To resize your printout or select other print settings, click the Page Layout tab and select settings as necessary.

5. For more printing options, click the

Advanced tab.

Note: For more information about print settings, click Help or see your online

User’s Guide.

6. Click OK to save your settings.

7. Click

OK or Print to start printing.

16 Printing From Your Computer

Printing with Mac OS X

Follow the steps below to print from Mac OS X.

1. Open a photo or document in an application.

2. Open the

3. Select your EPSON product as the

File menu and select Print.

Printer setting.

Select your EPSON product

4. Click the arrow or

5. Select basic copy and page settings. For borderless printing, choose a setting with a

Note: If the setting you want isn’t shown (for example, Scale), check for it in your application before printing. Or select your application from the pop-up menu in this window and check if the setting is available.

Show Details to expand the print window, if necessary.

Paper Size

Borderless option.

Copy and page settings

Application settings

Pop-up menu

Printing From Your Computer 17

6. Choose Print Settings from the pop-up menu, and select your Paper Source,

Media Type, Print Quality, and other print settings.

7. Choose any other printing options you may need from the pop-up menu. See the online User’s Guide for details.

8. Click

Print.

9. To monitor your print job, click the printer icon in the Dock.

Selecting the Correct Paper Type

Select the correct Type (Windows) or Media Type (Mac OS X) setting in your printer software. This tells your product what kind of paper you’re using, so the ink coverage can be adjusted accordingly.

For this paper Select this setting

Plain paper EPSON Bright White Paper EPSON Iron-on Cool Peel Transfer paper EPSON Photo Quality Self-adhesive Sheets

EPSON Ultra Premium Photo Paper Glossy Ultra Premium Photo Paper Glossy EPSON Premium Photo Paper Glossy Premium Photo Paper Glossy EPSON Photo Paper Glossy Photo Paper Glossy EPSON Presentation Paper Matte Presentation Paper Matte EPSON Premium Photo Paper Semi-gloss Premium Photo Paper Semi-Gloss EPSON Ultra Premium Photo Paper Luster Ultra Premium Photo Paper Luster EPSON Premium Presentation Paper Matte

EPSON Premium Presentation Paper Matte

Double-sided EPSON Ultra Premium Presentation Paper Matte EPSON Brochure & Flyer Paper Matte Double-sided

Envelopes Envelope

Plain Paper/Bright White Paper

Premium Presentation Paper Matte

18 Printing From Your Computer

Faxing a Document

Your product lets you send faxes by entering fax numbers or selecting entries from a speed dial or group dial list. Using the Automatic Document Feeder (ADF), you can fax up to 30 pages at a time.

Note: You can also send and receive a fax from your computer using the FAX Utility. For more information, see the online User’s Guide.

Breakdown or repair of this product may cause loss of fax data and settings. Epson is not responsible for backing up or recovering data and settings during or after the warranty period. We recommend that you make your own backup or print out your fax data and settings.

This product allows you to store names, telephone numbers, and fax data in its memory even when the power is turned off. Use the following procedure to erase the memory if you give away or dispose of the product: Press if necessary, press

r to select Setup > Restore Default Settings > All Settings. This procedure will erase

all of your network settings and fax data.

Connecting a Phone or Answering Machine

l or

1. Connect the phone cable from the wall jack to the

LINE port on the back of the

product.

Note: If you’re connecting the product to a DSL phone line, you must plug a DSL filter into the wall jack or you won’t be able to use the fax or telephone equipment. Contact your DSL provider for the necessary filter.

2. To use a telephone or answering machine on the same line, you need a second phone cable. Remove the cap from the

EXT. port on the back of the product.

Connect one end of the cable to the telephone or answering machine, and connect the other end to the

Note: Set the printer ringer to answer one ring after the answering machine.

EXT. port.

Telephone wall jack

Faxing a Document 19

In Auto Answer mode, if the incoming call is a fax and you pick up the phone or the answering machine answers, the product automatically begins receiving the fax. If the other party is a caller, the phone can be used as normal or a message can be left on the answering machine.

Note: Any phone or answering machine must be connected to the EXT. port for your product to detect an incoming fax call when the phone is picked up. Epson cannot guarantee compatibility with VoIP, cable phone systems, or fiberoptic digital services such as FiOS™.

Setting Up Fax Features

Before sending or receiving faxes, you should create a fax header and select the number of rings before the fax answers.

Note: To select other settings or use the FAX Utility, see the online User’s Guide.

Entering Fax Header Information

You should enter your name and phone number in the fax header before sending faxes so that recipients can identify the origin of the fax.

Note: If you leave your product unplugged for a long period of time, the date and time settings may get lost. See the online User’s Guide for instructions on resetting them.

Entering Your Sender Name

1. Press if necessary, then press l or r and select Setup.

2. Scroll down and select

3. Select

4. Scroll down and select

5. Select

6. Use the keypad to enter the header information. You

7. Press

20 Faxing a Document

Communication.

Fax Header. You see the Fax Header screen.

can enter up to 40 characters or digits for your name and other contact information.

To enter text, press a key repeatedly to cycle through uppercase and lowercase letters, and numbers.

Done to return to the Header menu.

Fax Settings.

Header.

Entering Your Phone Number

1. Select Your Phone Number from the Header menu.

2. Use the keypad to enter your phone number, up to 20 digits. You don’t need to use dashes.

■ To delete a character, press .

■ To type the + symbol for an international

number, press #.

3. Press

Done to return to the Header menu.

Selecting the Number of Rings to Answer

If you connected an answering machine and it is set to pick up on the fourth ring, you should set the product to pick up on the fifth ring or later. Otherwise, your answering machine will not be able to pick up incoming calls.

1. Press if necessary, then press l or r and select

2. Scroll down and select

Fax Settings.

Setup.

3. Select

4. Press

Communication, then Rings to Answer.

+ or – to select the number of rings, then press Done.

Note: Set the fax to answer at least one ring after the answering machine.

Sending a Fax From the Control Panel

You can send a fax by manually entering a fax number, as described below.

Note: To dial the number using a telephone, by redialing, or by selecting from your speed dial or group dial list, see the next section. To send a fax from your computer using the FAX Utility, see your online User’s Guide.

1. Place your original(s) for faxing (see page 10).

2. Press if necessary, then select

To fax a two-sided document, place your document in the ADF. Scroll down on the fax screen and select

2-sided Faxing, then select On.

3. Press

Enter Fax Number, then use the numeric

keypad to enter the fax number (up to 64 digits). Then press

4. Scroll down and select

Done.

Color or B&W.

Fax.

Faxing a Document 21

5. If necessary, scroll down and change any other fax settings.

6. Press x to begin scanning and faxing your document. (To cancel, press y

■ You can select 2-Sided Faxing even if the recipient’s fax machine does not print

Cancel.)

2-sided.

■ If the recipient’s fax machine prints only in black and white, your fax is

automatically sent in black and white even if you select

■ If you are scanning with the ADF (see page 10), your document is automatically

Color.

scanned and faxed.

■ If you placed your document on the scanner glass, you can scan additional pages

after the first one is sent.

■ If the fax number is busy, you see a redialing message and the product redials

after one minute. To redial immediately, press

Note: If you turn off the product, the following data stored in the product’s temporary memory will be lost: received faxes that haven’t yet been printed, faxes scheduled to be sent later, and faxes being retransmitted automatically.

Redial.

Receiving Faxes

Before receiving faxes, make sure you load plain paper and select the correct settings for the paper you’ve loaded.

1. Press if necessary, then press l or r and select

Setup.

2. Scroll down and select

3. Select

Receive Settings.

4. To receive faxes automatically, select

5. Select the

Note: If the incoming fax is larger than the paper you loaded, it is reduced to fit or printed on multiple pages, depending on the

Note: To change the number of rings before the product answers, see page 21.

Paper Size you want to use for printing faxes.

Fax Settings.

Auto Answer, then select On.

Auto Reduction setting you select.

If you run out of paper during printing, you see an error message. Load more paper and press x to continue.

Note: To manually receive a fax, see your online User’s Guide.

22 Faxing a Document

Scanning a Document or Photo

You can use your product to scan original documents or photos and save them on your computer.

Note: For detailed scanning instructions, see the online User’s Guide.

Quick Scanning with the Touch Screen

Use the touch screen to quickly scan a photo or document and save it on your computer. You can even scan and send the image or document to an online service or to a remote printer.

1. Place your original document or photo as shown on page 10. For 2-sided scanning, place your document in the ADF.

2. Press if necessary, then select

3. Scroll up or down and select one of the following options:

■ Scan to Memory Card automatically scans a photo or document and saves it to

an inserted memory card or USB storage device.

■ Scan to Cloud sends your scanned files to a destination that you have registered

with EPSON Connect.

■ Scan to PC automatically creates a JPG image and saves it to your computer;

ideal for scanning photos.

■ Scan to PC (PDF) automatically creates a PDF file and saves it to your computer;

ideal for scanning documents.

■ Scan to PC (Email) automatically scans a photo, resizes it, launches your email

application, and attaches a JPG image to a new outgoing message. This works with MAPI-type email such as Microsoft not web-based email such as Gmail.

■ Scan to PC (WSD) lets you manage network scanning in Windows 7 or

Windows Vista (Web Services for Devices) on the computer.

(English only). To use this feature, you must first set up WSD

Scan.

Outlook or Windows Live Mail, but

Scanning a Document or Photo 23

4. If you’re scanning to a memory card or USB storage device, select your scan settings, then press x to begin scanning.

If you’re scanning to the cloud, select your destination, then press x to begin scanning.

If you’re scanning to your computer, select

USB Connection if your product is

connected by a USB cable, or select the name of your computer if your product is connected over a network. Press x to begin scanning.

Once your image is scanned, you see its icon on your computer screen, or as an attachment in your email application.

Scanning with EPSON Scan Software

You can scan original documents and photos and save them as files on your computer using the EPSON Scan software. You can also launch EPSON Scan from any TWAINcompliant application.

Note: For Mac OS X 10.6 or 10.7, see “Scanning with Mac OS X 10.6 or 10.7” on page 25. For detailed scanning instructions, see the online User’s Guide.

1. Place your original document or photo as shown on page 10. For 2-sided scanning, place your document in the ADF.

2. Do one of the following to start EPSON Scan:

■ Windows: Double-click the EPSON Scan icon on your desktop.

■ Mac OS X 10.5: Double-click EPSON Scan in Applications > Epson

Software

■ To scan from an application, start your application. Then open the File menu,

choose

Import or Acquire, and select your EPSON product.

24 Scanning a Document or Photo

EPSON Scan opens in

Mode

the first time you use

it. (You can change the scan

Office

Click here to change the scan mode

mode using the Mode selector in the upper right corner.)

Note: You cannot use Home mode to scan with the Automatic Document Feeder.

3. Click Scan. The image is scanned and you see its icon in the folder you have selected.

Scanning with Mac OS X 10.6 or 10.7

You can scan original documents and photos and save them as files on your computer.

1. Place your original document or photo as shown on page 10. For 2-sided scanning, place your document in the ADF.

2. Open an image editing application such as Image Capture and select your product from the DEVICES or SHARED list, if necessary.

3. In the Mode pop-up menu, select the setting indicating where you placed your original.

4. If you would like to select scan settings, such as Color Restoration and file save settings, click

Show Details.

5. In the Scan To pop-up menu, select the folder in which you want to save your image.

6. Click the

Note: With Mac OS X 10.6 or 10.7, in addition to scanning with Image Capture, you can download and install EPSON Scan scanning software. EPSON Scan provides additional image adjustment and photo correction features for enhancing scanned images, and provides an interface for TWAIN-compliant OCR scanning software, such as ABBYY FineReader epson.com/support (U.S.) or epson.ca/support (Canada).

Scan button to begin scanning. Your image is saved to the folder selected.

. To download EPSON Scan, visit Epson’s driver download site

Scanning a Document or Photo 25

Maintaining Your Product

Follow the instructions in this chapter to check and clean the print head nozzles, check ink levels, and replace ink cartridges. If you need to align the print head, see the online User’s Guide.

Caution: To keep your product looking like new, don’t place anything on top of the cover or use it as a writing surface. If you need to clean the cover, use only a soft, non-abrasive microfiber-type cloth.

Checking the Print Head Nozzles

If your printouts are faint or have gaps in them, some of the nozzles in the print head may be clogged or ink may be running low in one or more of the ink cartridges. Follow the steps below to check the print head nozzles.

1. Load a few sheets of plain paper in the lower paper cassette (cassette 2).

2. Press if necessary, then press l or r and select

Setup.

3. Select

4. Press x. The nozzle check is printed.

5. Check the printed pattern to see if there are gaps in the lines:

6. If there are no gaps, the print head is clean. Select

26 Maintaining Your Product

Maintenance, then Nozzle Check.

Nozzles are clean

Nozzles need cleaning

If there are gaps or the pattern is faint, select instructions on the screen to clean the print head (see page 27).

Clean the Print Head.Then follow the

Done.

Cleaning the Print Head

If print quality has declined and the nozzle check indicates clogged nozzles, you can clean the print head. Print head cleaning uses ink, so clean it only if necessary.

Note: You cannot clean the print head if an ink cartridge is expended, and may not be able to clean it when a cartridge is low. You must replace the cartridge first page 29).

1. Load a few sheets of plain paper in the lower paper cassette (cassette 2).

2. Press if necessary, then press l or r and select

3. Select

Maintenance, then Head Cleaning.

Setup.

4. Press x.

Cleaning takes a few minutes. When it’s finished, you see a message on the display screen.

Caution: Never turn off the printer during head cleaning or you may damage it. Do not open the scanner unit or insert the CD/DVD tray during head cleaning.

5. Select Print Nozzle Check Pattern, then press x to run a nozzle check and confirm that the print head is clean.

6. If there are still gaps or lines, or the test patterns are faint, run another cleaning cycle and check the nozzles again.

Note: If you don’t see any improvement after cleaning the print head four times, leave the printer on and wait at least six hours to let any dried ink soften. Then try cleaning the print head again. If quality does not improve, one of the ink cartridges may need to be replaced. If that doesn’t help, contact Epson as described on page 39.

If you do not use your printer often, it is a good idea to print a few pages at least once a month to maintain good print quality.

(see

Checking Ink Levels

You can check the ink levels anytime right on the LCD screen. To check the ink levels with your Windows or Mac OS X software, see the instructions in your online User’s Guide.

Note: You cannot print or copy when an ink cartridge is expended even if the other cartridges are not expended. Replace any expended cartridges before printing or copying.

1. Press if necessary, then press l or r and select Setup.

2. Select

3. Press

Ink Levels.

The ink cartridge status is displayed. See page 29 to replace a cartridge, if necessary.

OK to exit.

Maintaining Your Product 27

In Windows, a window may appear on your computer screen when you try to print when ink is low. This window can optionally display ink offers and other updates from Epson.

Note: To disable checking for ink offers or updates from Epson, see the instructions in your online User’s Guide.

Purchasing EPSON Ink Cartridges

You can purchase genuine EPSON ink and paper from EPSON Supplies Central at www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an EPSON authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766).

Use the following list when you order or purchase new ink cartridges (you can mix Standard- and High-capacity cartridges):

Ink color Standard-capacity High-capacity

Black 277 277XL Cyan 277 277XL Magenta 277 277XL Yellow 277 277XL Light Cyan 277 277XL Light Magenta 277 277XL

Note: We recommend that you use genuine EPSON cartridges and do not refill them. The use of other products may affect your print quality and could result in printer damage.

Yields vary considerably based on images printed, print settings, paper type, frequency of use, and temperature. Actual yields will be lower with higher-density images, hot or dusty conditions, less frequent printing or printing predominantly with one color. All ink colors are used for printing and all-in-one printer maintenance, and all colors have to be installed for printing. For print quality, part of the ink from the included cartridges is used for printer startup and a variable amount of ink remains in the cartridges after the “replace cartridge” signal.

For best printing results, use up a cartridge within six months of opening the package, and before the expiration date on the cartridge box.

Store ink cartridges in a cool, dark place. If cartridges have been exposed to cold temperatures, allow them to warm up to room temperature for at least 3 hours before using them.

28 Maintaining Your Product

Replacing Ink Cartridges

Make sure you have a new ink cartridge before you begin. You must install new cartridges immediately after removing old ones.

Caution: Do not open ink cartridge packages until you are ready to install the ink. Cartridges are vacuum packed to maintain reliability.

Leave the expended cartridge installed until you have obtained a replacement, or the ink remaining in the print head nozzles may dry out.

Note: If you remove a low or expended ink cartridge, you cannot reinstall and use the cartridge.

1. Turn on your product.

2. If an ink cartridge is expended, you see a message on the LCD screen indicating which color to replace.

If you’re replacing a cartridge before you see a message on the LCD screen, select

Setup > Ink Levels > Cartridge Replacement.

Note: If a cartridge is expended, you must replace it to be able to print. If a cartridge is low, you can continue printing until a cartridge needs replacement.

3. Lift up the scanner unit.

Caution: Do not move the print head by hand; otherwise, you may damage your product. Do not touch the flat white cable inside the printer.

4. Push in the blue tab to unlock the ink cartridge you are replacing. Then lift the bottom of the ink cartridge to remove it.

Warning: If ink gets on your skin, wash it off thoroughly with soap and water. If it gets in your eyes, flush them immediately with water. If you still have discomfort or vision problems, see a doctor immediately. Keep ink cartridges out of the reach of children and don't allow them to drink the ink.

Maintaining Your Product 29

5. Recap the ink cartridge using the cap that came with it. Dispose of it carefully. Do not take the used cartridge apart or try to refill it.

6. Open the new ink cartridge package.

Caution: Do not touch the areas shown above. Doing so may prevent normal operation and printing.

Note: Do not shake cartridges after opening the package, as they may leak.

7. Remove the cap from the cartridge and store it in the included plastic bag for later use.

30 Maintaining Your Product

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