EPSON X950 User Manual

Download

X950 Series

User's Guide

March 2013 www.lexmark.com

Machine type(s):

7558

Model(s):

032, 036, 232, 236, 432, 436, 496

Contents 2

Safety information.......................................................................................7

Learning about the printer...........................................................................9

Finding information about the printer......................................................................................................9

Selecting a location for the printer..........................................................................................................10

Printer configurations.............................................................................................................................11

Basic functions of the scanner.................................................................................................................13

Understanding the ADF and scanner glass..............................................................................................14

Understanding the printer control panel................................................................................................15

Understanding the home screen................................................................16

Understanding the home screen.............................................................................................................16

Using the touch-screen buttons..............................................................................................................18

Setting up and using the home screen applications....................................21

Accessing the Embedded Web Server.....................................................................................................21

Showing or hiding icons on the home screen.........................................................................................21

Activating the home screen applications................................................................................................22

Setting up Forms and Favorites ........................................................................................................................22

Setting up Scan to Network ..............................................................................................................................22

Setting up My MFP ........................................................................................................................................... 23

Understanding WS‑Scan ................................................................................................................................... 23

Setting up Remote Operator Panel...................................................................................................................23

Exporting and importing a configuration................................................................................................24

Additional printer setup.............................................................................25

Turning on the printer.............................................................................................................................25

Installing internal options........................................................................................................................26

Installing hardware options.....................................................................................................................40

Attaching cables......................................................................................................................................43

Verifying printer setup............................................................................................................................44

Setting up the printer software...............................................................................................................45

Setting up wireless printing.....................................................................................................................47

Installing the printer on an Ethernet network........................................................................................52

Changing port settings after installing a new network Internal Solutions Port......................................55

Setting up serial printing.........................................................................................................................56

Contents 3

Minimizing your printer's environmental impact........................................59

Saving paper and toner...........................................................................................................................59

Saving energy..........................................................................................................................................60

Recycling..................................................................................................................................................63

Loading paper and specialty media............................................................64

Setting the paper size and type...............................................................................................................64

Configuring Universal paper settings......................................................................................................64

Loading the standard or optional 520‑sheet tray...................................................................................64

Loading the optional 850‑ and 1,150‑sheet trays...................................................................................67

Loading the 2000‑sheet high‑capacity feeder.........................................................................................70

Loading the multipurpose feeder............................................................................................................72

Linking and unlinking trays......................................................................................................................75

Paper and specialty media guide................................................................77

Paper guidelines......................................................................................................................................77

Supported paper sizes, types, and weights.............................................................................................81

Printing......................................................................................................88

Printing a document................................................................................................................................88

Printing from a mobile device.................................................................................................................89

Printing from a flash drive.......................................................................................................................90

Printing on specialty media.....................................................................................................................92

Printing confidential and other held jobs................................................................................................94

Printing information pages......................................................................................................................95

Canceling a print job................................................................................................................................96

Copying......................................................................................................97

Making copies.........................................................................................................................................97

Copying film photos................................................................................................................................98

Copying on specialty media.....................................................................................................................98

Customizing copy settings.......................................................................................................................99

Placing information on copies...............................................................................................................104

Canceling a copy job..............................................................................................................................104

Understanding the copy screens and options.......................................................................................105

Contents 4

E-mailing..................................................................................................108

Getting ready to e-mail.........................................................................................................................108

Creating an e-mail shortcut...................................................................................................................109

E-mailing a document............................................................................................................................110

Customizing e-mail settings...................................................................................................................111

Canceling an e-mail...............................................................................................................................112

Understanding e-mail options...............................................................................................................112

Faxing......................................................................................................115

Getting the printer ready to fax............................................................................................................115

Creating shortcuts.................................................................................................................................121

Sending a fax.........................................................................................................................................122

Customizing fax settings........................................................................................................................124

Canceling an outgoing fax.....................................................................................................................125

Understanding fax options....................................................................................................................126

Holding and forwarding faxes...............................................................................................................128

Scanning...................................................................................................130

Scanning to an FTP address...................................................................................................................130

Scanning to a computer or flash drive..................................................................................................134

Understanding printer menus...................................................................139

Menus list..............................................................................................................................................139

Supplies menu.......................................................................................................................................140

Paper menu...........................................................................................................................................142

Reports menu........................................................................................................................................153

Network/Ports menu.............................................................................................................................154

Security menu.......................................................................................................................................167

Settings menu........................................................................................................................................173

Help menu.............................................................................................................................................227

Securing the hard disk and other installed memory..................................228

Statement of Volatility..........................................................................................................................228

Erasing volatile memory........................................................................................................................228

Erasing non‑volatile memory................................................................................................................229

Erasing printer hard disk memory.........................................................................................................229

Configuring printer hard disk encryption..............................................................................................230

Contents 5

Maintaining the printer............................................................................231

Cleaning the exterior of the printer......................................................................................................231

Cleaning the scanner glass....................................................................................................................232

Cleaning the printhead lenses...............................................................................................................233

Emptying the hole punch box................................................................................................................237

Storing supplies.....................................................................................................................................238

Checking the status of parts and supplies.............................................................................................239

Ordering parts and supplies..................................................................................................................239

Replacing parts and supplies.................................................................................................................241

Moving the printer................................................................................................................................262

Administrative support............................................................................263

Finding advanced networking and administrator information.............................................................263

Checking the status of the printer.........................................................................................................263

Checking the virtual display...................................................................................................................263

Setting up e‑mail alerts.........................................................................................................................263

Viewing reports.....................................................................................................................................264

Restoring factory default settings.........................................................................................................264

Clearing jams............................................................................................265

Avoiding jams........................................................................................................................................265

Understanding jam numbers and locations..........................................................................................265

201–202 paper jams..............................................................................................................................267

203 paper jam.......................................................................................................................................268

230 paper jam.......................................................................................................................................270

231 paper jam.......................................................................................................................................270

24x paper jam........................................................................................................................................272

250 paper jam.......................................................................................................................................278

281 paper jam.......................................................................................................................................279

4yy.xx paper jams..................................................................................................................................281

455 staple jam.......................................................................................................................................286

28y.xx paper jams..................................................................................................................................288

Troubleshooting.......................................................................................289

Understanding printer messages..........................................................................................................289

Solving basic printer problems..............................................................................................................305

Contents 6

Solving printing problems.....................................................................................................................305

Solving copy problems..........................................................................................................................309

Solving scanner problems.....................................................................................................................312

Solving fax problems.............................................................................................................................314

Solving home screen applications problems.........................................................................................317

Solving option problems........................................................................................................................318

Solving paper feed problems.................................................................................................................321

Solving print quality problems..............................................................................................................322

Solving color quality problems..............................................................................................................335

Embedded Web Server does not open.................................................................................................338

Contacting customer support................................................................................................................338

Notices.....................................................................................................339

Product information..............................................................................................................................339

Edition notice........................................................................................................................................339

Power consumption..............................................................................................................................343

Index........................................................................................................354

Safety information 7

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

Safety information 8

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

SAVE THESE INSTRUCTIONS.

Learning about the printer 9

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

Setup documentation—The setup documentation came with the printer and is also available on the Lexmark Web

http://support.lexmark.com.

site at

User's Guide and Quick Reference Guide—The guides are available on the Software and Documentation CD.

For updates, visit our Web site at

http://support.lexmark.com.

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Help using the prin ter software Windows or Mac Help—Open a printer software program

Networking Guide—Open the Software and Documentation CD, and then look for Printer and Software Documentation under the Pubs folder. From

the list of publications, click the Networking Guide link.

or application, and then click Help.

Click

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Learning about the printer 10

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the US—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust – Away from stray staples and paper clips

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 11

1 Right side 307.34 mm (12.1 in.)

2 Front 444.5 mm (17.5 in.)

3 Left side 374.65 mm (14.75 in.)

4 Rear 100 mm (3.9 in.)

5 Top 304.8 mm (12 in.)

Printer configurations

CAUTION—TIPPING HAZARD: Floor‑mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using a high‑capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

Learning about the printer 12

Basic model

1 Automatic Document Feeder (ADF)

2 ADF input tray

3 ADF exit bin

4 Printer control panel

5 Exit tray 2

6 Standard exit bin

7 Standard 520‑sheet tray

8 Multipurpose feeder

Configured models

You can configure your basic printer by adding optional trays. A 2,000-sheet high‑capacity feeder and a finisher bin can also be added.

1 Optional 520‑sheet tray (Tray 2)

2 Optional 520‑sheet tray (Tray 2, Tray 3, and Tray 4)

3 Optional 520‑sheet tray (Tray 2)

Learning about the printer 13

4 Optional 2,000‑sheet tandem‑tray module

• 850‑sheet tray (Tray 3)

• 1,150‑sheet tray (Tray 4)

Fully configured model

1 Finisher bin

The finisher bin can either be one of the following:

• Standard finisher (Punch/Stapler)

• Booklet finisher (Punch/Stapler/Booklet)

2 2,000‑sheet high‑capacity feeder

Basic functions of the scanner

The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:

• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, a flash drive, or an FTP destination.

• Scan documents and send them to another printer (PDF by way of FTP).

Learning about the printer 14

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or

photos), transparencies, photo paper, or thin media (such as magazine clippings).

You can use the ADF or the scanner glass to scan documents.

Using the ADF

The ADF can scan multiple pages including two‑sided (duplex) pages. When using the ADF:

Note: Duplex scanning is available only in select printer models.

• Load the document into the ADF faceup, short edge first.

• Load up to 110 sheets of plain paper into the ADF.

• Scan sizes from 125 x 85 mm (4.9 x 3.35 in.) wide to 297 x 432 mm (11.69 x 17 in.) long.

• Scan media weights from 38 to 128 g/m

(25.67 to 86.48 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

Using the scanner glass

The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:

• Place a document facedown on the scanner glass in the corner with the green arrow.

• Scan or copy documents up to 297 x 432 mm (11.69 x 17 in.).

• Copy books up to 12.7 mm (0.5 in.) thick.

Learning about the printer 15

Understanding the printer control panel

A B C3D E F

@ ! .

J K L6M N O

G H I

P Q R S8T U V9W X Y Z

Item Description

1 Display Shows the status of the printer, and allows printer setup and operation

2 Indicator light

• Off—The printer is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—The printer requires operator intervention is needed.

3 Sleep Enables Sleep Mode or Hibernate Mode

The following are the statuses of the indicator light and the Sleep button:

• Entering or waking from Sleep Mode—The indicator light is illuminated solid green, Sleep button

is unilluminated.

• Operating in Sleep Mode—The indicator light is illuminated solid green, Sleep button is

illuminated solid amber.

• Entering or waking from Hibernate Mode—The indicator light is illuminated solid green, Sleep

button is illuminated blinking amber.

• Operating in Hibernate Mode—The indicator light is unilluminated, Sleep button is blinking

am ber fo r 1/ 10 of a seco nd, t hen g o comp lete ly unilluminated for 1.9 seconds in pulsing pattern.

The following actions wake the printer from Sleep Mode:

• Touching the screen or any hard button presses.

• Opening an input tray, cover, or door.

• Sending a print job from the computer.

• Performing a Power On Reset (POR) with the main power switch.

4 Keypad Lets you enter numbers, letter, or symbols

5 Submit Lets you submit changes made in the printer settings

6 Stop/Cancel Stops all printer activity

Note: A list of option is displayed once Stopped appears on the display.

7 Home Lets you navigate back to the home screen

Understanding the home screen 16

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

123.123.123.123

Touch To

Copy Access the Copy menus and make copies.

E-mail Access the E-mail menus and send e‑mails.

Fax Access the Fax menus and send fax.

Access the printer menus. Note: These menus are available only when the printer is in the Ready state.

FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.

Status message bar

• Show the current printer status such as Ready or Busy.

• Show printer conditions such as Toner Low or Cartridge Low.

• Show intervention messages so the printer can continue processing.

Status/Supplies

• Display a warning or error message whenever the printer requires intervention to continue

processing.

• Access the messages screen for more information on the message, and how to clear it.

USB or USB Thumbdrive View, select, print, scan, or e‑mail photos and documents from a flash drive.

Note: This button appears only when you return to the home screen while a memory card or flash drive is connected to the printer.

Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.

Note: The tree view supports only bookmarks created from this function, and not from any other application.

Held Jobs Display all current held jobs.

Understanding the home screen 17

Other buttons that may appear on the home screen:

Touch To

Search held jobs Search on any of the following items:

• User name for held or confidential print jobs

• Job names for held jobs, excluding confidential print jobs

• Profile names

• Bookmark container or print job names

• USB container or print job names for supported file types

Release Held Fax Access the list of held faxes.

Note: This button appears only when there are held faxes with a scheduled hold time previously set.

Lock Device Open a password entry screen. Enter the correct password to lock the

printer control panel. Note: This button appears only when the printer is unlocked and

password has been set.

Unlock Device Open a password entry screen. Enter the correct password to unlock

the printer control panel. Note: This button appears only when the printer is locked. The

printer control panel buttons and shortcuts cannot be used while this appears.

Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows three

headings: Print, Fax, and Network. The following options are available under the Print, Fax, and Network

headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. If more than three jobs exist in a column, then an arrow appears enabling you to scroll through the jobs.

Change Language Launch the Change Language pop‑up window that lets you change the

primary language of the printer.

Understanding the home screen 18

Features

Feature Description

Menu trail line Sample:

Settings > Number of Copies

Attendance message alert

Warning

Printer IP address Sample: 123.123.123.123

Menus > Settings > Copy

A menu trail line is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu.

Touch any of the underlined words to return to that menu. Number of Copies is not underlined since this is the current screen. If you touch an

underlined word on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the default setting.

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

If an error condition occurs, then this icon appears.

The IP address of your network printer is located at the top left corner of the home screen and appears as four sets of numbers separated by periods. You can use the IP address when accessing the Embedded Web Server so you can view and remotely configure printer settings even when you are not physically near the printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings,

administrative setup, and active embedded solutions.

Sample touch screen

Touch To

Submit Submit changes made in the printer settings.

Sample Copy Print a sample copy.

Understanding the home screen 19

Touch To

Right arrow

Left arrow

Home

Right increase

Left decrease

Scroll to the right.

Scroll to the left.

Return to the home screen.

Select a higher value.

Select a lower value.

Exit

Tips

Exit from the current screen.

Open a context-sensitive Help dialog on the touch screen.

Other touch-screen buttons

Touch To

Cancel

Save a setting.

• Cancel an action or a selection.

• Exit a screen and return to the previous screen without saving changes.

Understanding the home screen 20

Touch To

Reset

Reset values on the screen.

Setting up and using the home screen applications 21

Setting up and using the home screen applications

Notes:

• Your home screen, icons, and buttons may vary depending on your home screen customization settings,

administrative setup, and active embedded applications. Some applications are supported only on select printer models.

• There may be additional solutions and applications available for purchase. To learn more, visit

www.lexmark.com. Or, contact the place where you purchased the printer.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Showing or hiding icons on the home screen

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > General Settings > Home screen customization.

A list of basic printer functions appears.

3 Select the check boxes to specify which icons appear on the printer home screen.

Note: Cleared check box items are hidden.

4 Click Submit.

Setting up and using the home screen applications 22

Activating the home screen applications

Your printer comes with preinstalled home screen applications. Before you can use these applications, first activate and set up these applications using the Embedded Web Server. For more information about accessing the Embedded Web Server, see “Accessing the Embedded Web Server” on page 21.

For detailed information about configuring and using the home screen applications, visit the Lexmark Web site at

http://support.lexmark.com.

Setting up Forms and Favorites

Icon Description

The application helps you simplify and streamline work processes by letting you quickly find and print frequently used online forms directly from the home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Forms and Favorites.

3 Define the bookmarks, and then customize the settings.

4 Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Setting up Scan to Network

Icon Description

The application lets you capture a digital image of a hard‑copy document and route it to a shared network folder. You can define up to 30 unique folder destinations.

Notes:

• The printer must have permission to write to the destinations. From the computer where the

destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears only when one or more destinations are defined.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Scan to Network.

Setting up and using the home screen applications 23

3 Specify the destinations, and then customize the settings.

4 Click Apply.

To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display.

Setting up My MFP

Icon Description

The application lets you customize your touch‑screen settings and store those preferences in a flash drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All your personal preferences are automatically uploaded, including job settings, home screen preferences, and address book.

Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of the printer.

To set up My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the printer display to run the setup wizard.

To use My MFP, insert the flash drive into the USB port of the printer when you want to copy, fax, or scan.

Understanding WS‑Scan

A WS‑Scan icon and its description

Icon Description

The Web Services‑Scan application lets you scan documents at the network printer, and then send the scanned image to your computer. WS‑Scan is a Microsoft application that is similar to Scan to Network, but has the capability of sending the scanned image to a Windows‑based application. To learn more about WS‑Scan, see the Microsoft documentation.

Note: The icon appears on the printer home screen only when there is a computer registered with the network printer. The computer must have either Windows 8, Windows 7, or Windows Vista operating system installed.

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer. From your computer screen, you can view the printer status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing at the network printer.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Remote Operator Panel.

Setting up and using the home screen applications 24

3 Select the Enabled check box, and then customize the settings.

4 Click Apply.

To use the application, from the Embedded Web Server, click Applications > Remote Operator Panel > Launch VNC Applet.

Exporting and importing a configuration

You can export configuration settings into a text file, and then import it to apply the settings to other printers.

Exporting a configuration to a file

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings or Configuration.

3 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

4 From Installed Solutions, click the name of the application you want to configure.

5 Click Configure > Export.

6 Follow the instructions on the computer screen to save the configuration file, and then type a unique file name or

use the default name.

Note: If a JVM Out of Memory error occurs, then repeat the export process until the configuration file is saved.

Importing a configuration from a file

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings or Configuration.

3 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

4 From Installed Solutions, click the name of the application you want to configure.

5 Click Configure > Import.

6 Browse to the saved configuration file that was exported from a previously configured printer, and then load or

preview it.

Note: If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.

Additional printer setup 25

Additional printer setup

Turning on the printer

1 Open the front door.

2 Press the printer power switch.

3 Close the front door.

Additional printer setup 26

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Available internal options

• Memory cards – Printer memory – Flash memory – Fonts

• Firmware cards – Bar Code – PrintCryption

• Printer hard disk

• Lexmark

– RS‑232‑C Serial ISP – Parallel 1284‑B ISP – MarkNet – MarkNet N8130 10/100 Fiber ISP – MarkNet N8120 10/100/1000 Ethernet ISP

Internal Solutions Ports (ISP)

N8250 802.11 b/g/n Wireless ISP

Note: An external kit is needed to support the ISP.

Accessing the system board

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Additional printer setup 27

Note: This task requires a flathead screwdriver.

1 Turn the screws counterclockwise to loosen them.

2 Pull the system board forward to remove it.

3 Use the following illustration to locate the appropriate connectors.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

Additional printer setup 28

1 ISP connector

2 Firmware and flash memory card connectors

3 Memory card connectors

4 Push the system board back into place.

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

An optional memory card can be purchased separately and attached to the system board.

1 Access the system board.

For more information, see “Accessing the system board” on page 26.

Note: This task requires a flathead screwdriver.

2 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

Additional printer setup 29

3 On the system board, open the memory card connector latches.

4 Align the notch on the memory card to the ridge on the connector.

1 Notch

2 Ridge

Additional printer setup 30

5 Push the memory card into the connector until it clicks into place.

Installing a flash memory or firmware card

The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed, but the connectors are interchangeable.

1 Access the system board.

For more information, see “Accessing the system board” on page 26.

Notes:

• This task requires a flathead screwdriver.

• Do not unplug the fan cable upon opening the metal panel.

2 Unpack the card.

Note: Avoid touching the connection points along the edge of the card.

Additional printer setup 31

3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board.

1 Plastic pins

2 Metal pins

4 Push the card firmly into place.

Notes:

• The entire length of the connector on the card must touch and be flush against the system board.

• Be careful not to damage the connectors.

Installing an Internal Solutions Port

The system board supports one optional Lexmark Internal Solutions Port (ISP).

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Additional printer setup 32

1 Access the system board.

For more information, see “Accessing the system board” on page 26.

2 Remove the printer hard disk.

For more information, see “Removing a printer hard disk” on page 38

3 Unpack the ISP kit.

1 ISP solution

2 Screws for the ISP solution

3 Screws for the plastic bracket

4 Plastic bracket

4 Use the provided screws to attach the plastic bracket to the ISP solution.

Additional printer setup 33

5 Use the provided screw to attach the ISP solution to the system board cage.

6 Connect the ISP solution interface cable into the receptacle of the system board.

Additional printer setup 34

7 Firmly connect the ISP solution to the system board cage using two screws.

Installing a printer hard disk

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

1 Access the system board.

For more information, see “Accessing the system board” on page 26.

2 Unpack the printer hard disk.

Additional printer setup 35

3 Locate the appropriate connector on the system board.

Note: If an optional ISP is currently installed, then the printer hard disk must be installed onto the ISP.

To install a printer hard disk onto the ISP:

a Using a flathead screwdriver, loosen the screws.

b Remove the screws attached to the printer hard disk mounting bracket, and then remove the bracket.

Additional printer setup 36

c Align the standoffs of the printer hard disk to the holes in the ISP, and then press down on the printer hard disk

until the standoffs are in place.

d Insert the plug of the printer hard disk interface cable into the receptacle of the ISP.

Note: The plugs and receptacles are color‑coded.

Additional printer setup 37

To install a printer hard disk directly on the system board:

a Align the standoffs of the printer hard disk to the holes in the system board, and then press down on the printer

hard disk until the standoffs are in place.

b Use the two provided screws to attach the printer hard disk mounting bracket.

c Insert the plug of the printer hard disk interface cable into the receptacle of the system board.

Note: The plugs and receptacles are color‑coded.

Additional printer setup 38

Removing a printer hard disk

Note: This task requires a flathead screwdriver.

Additional printer setup 39

1 Access the system board.

For more information, see “Accessing the system board” on page 26.

2 Unplug the printer hard disk interface cable from the system board, leaving the cable attached to the printer hard

disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling the cable out.

Additional printer setup 40

3 Remove the screws while holding the printer hard disk in place, and then remove the printer hard disk.

4 Set aside the printer hard disk.

Installing hardware options

Order of installation

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

Additional printer setup 41

Install the printer and any optional trays or finishers you have purchased in the following order:

Using a one‑tray module

•

Optional 520‑sheet tray (Tray 2)

• Printer

• 2,000‑sheet high‑capacity feeder

• Finisher

Using a three‑tray module

•

Three‑tray module

• Printer

• 2,000‑sheet high‑capacity feeder

• Finisher

Using a tandem‑tray module

•

Tandem‑tray module

• Printer

• 2,000‑sheet high‑capacity feeder

• Finisher

For information on installing a one‑tray module, three‑tray module, tandem‑tray module, high‑capacity feeder, or any of the finishers, see the setup documentation that came with the option.

Installing optional trays

The printer supports the following optional trays:

• 1‑tray module

• 3‑tray module

• Tandem‑tray module

• High‑capacity feeder

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

1 Unpack the optional tray, and then remove all packing material.

2 Place the tray near the printer.

3 Turn off the printer.

Additional printer setup 42

4 Align the printer with the tray, and then lower the printer into place.

1‑tray module

1 1‑tray module

2 2,000-sheet high‑capacity feeder

3‑tray module

1 3‑tray module

2 2,000‑sheet high‑capacity feeder

Additional printer setup 43

Tandem‑tray module

1 Tandem‑tray module

2 2,000‑sheet high‑capacity feeder

5 Turn the printer back on.

6 Set the printer software to recognize the optional tray. For more information, see “Updating available options in

the printer driver” on page 46.

Attaching cables

CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm. Do not set up this product

or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Connect the printer to the computer using a USB cable or Ethernet cable.

Be sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable to the Ethernet port

Additional printer setup 44

1 Telephone port

2 Fax port

3 Ethernet port

4 USB printer port

5 USB port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while

actively printing. A loss of data or a malfunction can occur.

Verifying printer setup

Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following:

• Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed options

appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option and install it again.

• Network setup page—If your printer is a network model and is attached to a network, print a network setup page

to verify the network connection. This page also provides important information that aids network printing configuration.

Printing a menu settings page

From the home screen, navigate to:

> Reports > Menu Settings Page

Additional printer setup 45

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 From the home screen, navigate to:

> Reports > Network Setup Page

2 Check the first section of the network setup page, and confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

Setting up the printer software

Installing the printer software

Notes:

• If you installed the printer software on the computer before but need to reinstall the software, then uninstall

the current software first.

• Close all open software programs before installing the printer software.

1 Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

http://support.lexmark.com, and then navigate to:

Go to

SUPPORT & DOWNLOAD > select your printer > select your operating system

2 Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using a Software and Documentation CD and the installation dialog does not appear, then do the following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK.

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter, or click OK.

In Macintosh

Click the CD icon on the desktop.

Note: D is the letter of your CD or DVD drive.

3 Click Install, and then follow the instructions on the computer screen.

Additional printer setup 46

Updating available options in the printer driver

When any hardware options are installed, you may need to manually add the options in the printer driver to make them available for use.

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

2 Depending on your device, do either of the following:

• Press and hold the printer you want to update.

• Right‑click the printer you want to update.

3 From the menu that appears, do either of the following:

• For Windows 7 or later, select Printer properties.

• For earlier versions, select Properties.

4 Click the Configuration tab.

5 Do either of the following:

• Click Update Now ‑ Ask Printer.

• Under Configuration Options, manually add any installed hardware options.

6 Click Apply.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Options & Supplies > Driver

• System Preferences > Print & Fax > select your printer > Options & Supplies > Driver

2 Add any installed hardware options, and then click OK.

Additional printer setup 47

Setting up wireless printing

Note: A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi

Protected Access (WPA), WPA2, and 802.1X - RADIUS are types of security used on a network.

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly. For more

information, see the instruction sheet that came with the wireless network adapter.

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.

• Security Method—There are four basic options for Security Method: – WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: We do not recommend using an unsecured wireless network.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point, or contact your system support person.

– To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that

came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Additional printer setup 48

Installing the printer on a wireless network (Windows)

Before installing the printer on a wireless network, make sure:

• Your wireless network is set up and is working properly.

• The computer you are using is connected to the same wireless network where you want to set up the printer.

1 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.

Note: Make sure the printer and the computer are fully on and ready.

Warning—Potential Damage: Do not connect the USB cable until instructed to do so on the computer screen.

2 Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

3 Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using the Software and Documentation CD and the installation dialog does not appear, then do the

following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter or click OK.

Additional printer setup 49

Note: D is the letter of your CD or DVD drive.

4 Click Install, and then follow the instructions on the computer screen.

5 Select Wireless connection when asked to choose a connection type.

6 From the Wireless Configuration dialog, select Guided Setup (Recommended).

Note: Choose Advanced Setup only if you want to customize your installation.

7 Temporarily connect a USB cable between the computer on the wireless network and the printer.

Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so

you can print wirelessly.

8 Follow the instructions on the computer screen.

Note: For more information on allowing other computers on the network to use the wireless printer, see the

Networking Guide.

Installing the printer on a wireless network (Macintosh)

Note: Make sure to disconnect the Ethernet cable when installing the printer on a wireless network.

Prepare to configure the printer

Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.

Additional printer setup 50

2 Locate the printer MAC address.

a From the printer control panel, navigate to:

> Reports > > Network Setup Page >

> Reports > Network Setup Page

b In the Standard Network Card section, look for UAA (MAC).

Note: You will need this information later.

Enter the printer information

Access the AirPort options:

In Mac OS X version 10.5 or later

From the Apple menu, navigate to either of the following:

• System Preferences > Network > Wi‑Fi

• System Preferences > Network > AirPort

In Mac OS X version 10.4

From the Finder, navigate to:

Applications > Internet Connect > AirPort

2 From the Network Name pop‑up menu, select print server [yyyyyy], where the y’s are the last six digits of the MAC

address located on the MAC address sheet.

3 Open a Web browser.

4 From the Bookmarks menu, select Show or Show All Bookmarks.

5 Under COLLECTIONS, select Bonjour or Rendezvous, and then double‑click the printer name.

Note: The application referred to as Rendezvous in Mac OS X version 10.2 is now called Bonjour by Apple Inc.

6 From the Embedded Web Server, navigate to the location of the wireless settings information.

Configure the printer for wireless access

Type the network name (SSID) in the appropriate field.

2 Select Infrastructure as your Network Mode setting if you are using an access point (wireless router).

3 Select the type of security you want to use to protect the wireless network.

4 Enter the security information necessary for the printer to connect to the wireless network.

5 Click Submit.

6 Open the AirPort application on the computer:

In Mac OS X version 10.5 or later

From the Apple menu, navigate to either of the following:

• System Preferences > Network > Wi‑Fi

• System Preferences > Network > AirPort

Additional printer setup 51

In Mac OS X version 10.4

From the Finder, navigate to:

Applications > Internet Connect > AirPort

7 From the Network pop‑up menu, select the name of the wireless network.

Configure your computer to use the printer wirelessly

To print on a network printer, each Macintosh user must install a custom printer driver file and create a print queue in the Printer Setup Utility or Print Center.

1 Install a printer driver file on the computer:

a Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

b Double‑click the installer package for the printer. c Follow the instructions on the computer screen. d Select a destination, and then click Continue. e From the Easy Install screen, click Install.

f Type the user password, and then click OK.

All necessary applications are installed in the computer.

g Click Close when the installation is complete.

2 Add the printer:

a For IP printing:

In Mac OS X version 10.5 or later

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan

• System Preferences > Print & Fax

2 Click +. 3 If necessary, click Add Printer or Scanner or Add Other Printer or Scanner. 4 Click the IP tab. 5 Type the IP address of the printer in the address field, and then click Add.

In Mac OS X version 10.4

1 From the Finder, navigate to:

Applications > Utilities

2 Double‑click Printer Setup Utility or Print Center. 3 From the Printer List, choose Add, and then click IP Printer. 4 Type the IP address of the printer in the address field, and then click Add.

b For AppleTalk printing:

Notes:

• Make sure AppleTalk is activated on your printer.

Additional printer setup 52

• This feature is supported only in Mac OS X version 10.5 or earlier.

In Mac OS X version 10.5

1 From the Apple menu, navigate to:

System Preferences > Print & Fax

2 Click +, and then navigate to:

AppleTalk > select the printer from the list > Add

In Mac OS X version 10.4

1 From the Finder, navigate to:

Applications > Utilities

2 Double‑click Printer Setup Utility or Print Center. 3 From the Printer List, click Add. 4 Click Default Browser tab > More Printers. 5 From the first pop‑up menu, select AppleTalk. 6 From the second pop‑up menu, select Local AppleTalk Zone. 7 Select the printer from the list, and then click Add.

Installing the printer on an Ethernet network

Note: Make sure you have completed the initial setup of the printer.

For Windows users

1 Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

2 Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using the Software and Documentation CD and the installation dialog does not appear, then do the

following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter or click OK.

Note: D is the letter of your CD or DVD drive.

Additional printer setup 53

3 Click Install, and then follow the instructions on the computer screen.

Note: To configure the printer using a static IP address, IPv6, or scripts, select Advanced Options > Administrator Tools.

4 Select Ethernet connection, and then click Continue.

5 Attach the Ethernet cable when instructed to do so.

6 Select the printer from the list, and then click Continue.

Note: If the configured printer does not appear in the list, then click Modify Search.

7 Follow the instructions on the computer screen.

For Macintosh users

1 Allow the network DHCP server to assign an IP address to the printer.

2 Obtain the printer IP address either:

• From the printer control panel

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.

3 Install the printer driver on the computer.

a Double‑click the installer package for the printer. b Follow the instructions on the computer screen. c Select a destination, and then click Continue. d From the Easy Install screen, click Install. e Type the user password, and then click OK.

All the necessary applications are installed on the computer.

f Click Close when the installation is complete.

4 Add the printer.

• For IP printing:

In Mac OS X version 10.5 or later

From the Apple menu, navigate to either of the following:

– System Preferences > Print & Scan – System Preferences > Print & Fax

b Click +. c If necessary, click Add Printer or Scanner or Add Other Printer or Scanner. d Click the IP tab. e Type the printer IP address in the address field, and then click Add.

In Mac OS X version 10.4 or earlier

From the Finder, navigate to:

Applications > Utilities

b Double‑click Printer Setup Utility or Print Center.

Additional printer setup 54

c From the printer list, click Add, and then click IP Printer. d Type the scanner IP address in the address field, and then click Add.

• For AppleTalk printing:

Notes:

– Make sure AppleTalk is activated on your printer. – This feature is supported only in Mac OS X version 10.5 or earlier.

In Mac OS X version 10.5

From the Apple menu, navigate to:

System Preferences > Print & Fax

b Click +, and then navigate to:

AppleTalk > select your printer > Add

In Mac OS X version 10.4 or earlier

From the Finder, navigate to:

Applications > Utilities

b Double‑click Printer Setup Utility or Print Center. c From the printer list, click Add. d Click Default Browser tab > More Printers. e From the first pop‑up menu, select AppleTalk.

f From the second pop‑up menu, select Local AppleTalk Zone.

g Select the device from the list, and then click Add.

Note: If the scanner does not show up in the list, then you may need to add it using the IP address. For more

information, contact your system support person.

Additional printer setup 55

Changing port settings after installing a new network Internal Solutions Port

When a new Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers that access the printer must be updated since the printer will be assigned a new IP address. All computers that access the printer must be updated with this new IP address.

Notes:

• If the printer has a static IP address, then you do not need to make any changes to the computer configurations.

• If the computers are configured to use the network name, instead of an IP address, then you do not need to

make any changes to your computer configurations.

• If you are adding a wireless ISP to a printer previously configured for an Ethernet connection, then make sure

the printer is disconnected from the Ethernet network when you configure the printer to operate wirelessly. If the printer is connected to the Ethernet network, then the wireless configuration completes, but the wireless ISP is inactive. To activate the wireless ISP, disconnect the printer from the Ethernet network, turn off the printer, and then turn it back on.

• Only one network connection is active at a time. To switch between Ethernet and wireless connection types,

turn off the printer, connect the cable (to switch to an Ethernet connection) or disconnect the cable (to switch to a wireless connection), and then turn the printer back on.

For Windows users

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Open the printers folder.

In Windows 8

From the Search charm, type Run and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

Click , or click Start and then click Run.

b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

3 To select the printer that has changed, do either of the following:

• Press and hold the printer, and then select Printer properties.

• Right‑click the printer, and then select Printer properties (Windows 7 or later) or Properties (earlier versions).

Note: If there is more than one copy of the printer, then update all of them with the new IP address.

4 Click the Ports tab.

5 Select the port from the list, and then click Configure Port.

Additional printer setup 56

6 Type the new IP address in the “Printer Name or IP Address” field.

7 Click OK > Close.

For Macintosh users

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Add the printer.

• For IP printing:

a From the Apple menu, navigate to either of the following:

– System Preferences > Print & Scan – System Preferences > Print & Fax

b Click +. c Click the IP tab. d Type the printer IP address in the address field, and then click Add.

• For AppleTalk printing:

Notes:

– Make sure AppleTalk is activated on your printer. – This feature is supported only in Mac OS X version 10.5.

a From the Apple menu, navigate to:

System Preferences > Print & Fax

b Click +, and then navigate to:

AppleTalk > select the printer > Add

Setting up serial printing

Use serial printing to print even when the computer is far from the printer, or to print at a reduced speed.

After installing the serial or communication (COM) port, configure the printer and the computer. Make sure you have connected the serial cable to the COM port on your printer.

1 Set the parameters in the printer.

a From the printer control panel, navigate to the menu for the port settings. b Locate the menu for the serial port settings, and then adjust the settings, if necessary. c Save the modified settings, and then print a menu settings page.

Additional printer setup 57

2 Install the printer driver.

a Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

b Double‑click the software installer package.

Wait for the installation dialog to appear. If the your are using the Software and Documentation CD and the installation dialog does not appear, then do

the following:

In Windows 8

From the Search charm, type run and then navigate to: Apps list > Run > type D:\setup.exe > OK

In Windows 7 or earlier

1 Click or click Start, and then click Run. 2 In the Start Search or Run dialog, type D:\setup.exe. 3 Press Enter, or click OK.

Note: D is the letter of your CD or DVD drive.

c Click Install. d Follow the instructions on the computer screen. e Select Advanced, and then click Continue.

f From the Configure Printer Connection dialog, select a port.

g If the port is not in the list, then click Refresh, or navigate to:

Add port > select a port type > enter the necessary information > OK

h Click Continue > Finish.

3 Set the COM port parameters.

After installing the printer driver, set the serial parameters in the COM port assigned to the printer driver.

Note: Make sure the serial parameters in the COM port match the serial parameters you set in the printer.

a Open Device Manager.

In Windows 8

From the Search charm, type run and then navigate to: Apps list > Run > type devmgmt.msc > OK

In Windows 7 or earlier

1 Click , or click Start and then click Run. 2 In the Start Search or Run dialog, type devmgmt.msc. 3 Press Enter, or click OK.

b Double‑click Ports (COM & LPT) to expand the list of available ports.

Additional printer setup 58

c Do either of the following:

• Press and hold the COM port where you attached the serial cable to your computer (example: COM1).

• Right‑click the COM port where you attached the serial cable to your computer (example: COM1).

d From the menu that appears, select Properties. e On the Port Settings tab, set the serial parameters to the same serial parameters set in the printer.

Check the serial heading of the menu settings page for the printer settings.

f Click OK, and then close all the dialogs.

g Print a test page to verify printer installation.

Minimizing your printer's environmental impact 59

Minimizing your printer's environmental impact

Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide collection and recycling programs. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycle

By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter outlines the settings and tasks that may yield a greater environmental benefit.

Saving paper and toner

Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both sides of the paper and printing multiple pages on one side of a single sheet of paper.

To save paper and energy using one printer setting, use Eco-Mode.

Using recycled paper

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser/LED printers. For more information on recycled papers that work well with your printer, see “Using recycled paper and other office papers” on page 79.

Conserving supplies

Use both sides of the paper

If your printer model supports duplex printing, you can control whether print appears on one or two sides of the paper by selecting 2‑sided printing from the Print dialog or from the Lexmark Toolbar.

Place multiple pages on one sheet of paper

You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by selecting a setting from the Multipage printing (N‑Up) section of the Print dialog screen.

Check your first draft for accuracy

Before printing or making multiple copies of a document:

• Use the preview feature, which you can select from the Print dialog or from the Lexmark Toolbar to see how the

document will look like before you print it.

• Print one copy of the document to check its content and format for accuracy.

Avoid paper jams

Correctly set the paper type and size to avoid paper jams. For more information, see “Avoiding jams” on page 265.

Minimizing your printer's environmental impact 60

Print in black and white

To print all text and graphics using only the black toner cartridge, set the printer to Black Only. For more information, see “Printing in black and white” on page 88.

Use Max Speed or Max Yield settings

The Max Speed and Max Yield settings let you choose between a faster print speed or a higher toner yield. Max Speed is the factory default setting. For more information, see “Using Max Speed and Max Yield” on page 89.

Saving energy

Using Eco‑Mode

1 Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings > Eco‑Mode > select a setting > Submit.

Choose To

Off Use factory default settings for all settings associated with Eco‑Mode. This setting supports the performance

specifications of your printer.

Energy Reduce energy use, especially when the printer is idle.

• Printer engine motors do not start until it is ready to print. You may notice a short delay before the first

page is printed.

• The printer enters Sleep mode after one minute of inactivity.

• When the printer enters Sleep mode, the printer control panel display and the standard exit bin lights

are turned off.

• If scanning is supported, the scanner lamps are activated only when a scan job is started.

Energy/Paper Use all the settings associated with Energy mode and Paper mode.

Paper

• Enable the automatic duplex feature.

• Turn off print log features.

Reducing printer noise

To select a Quiet Mode setting using the Embedded Web Server:

1 Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings > Quiet Mode > select a setting > Submit.

Minimizing your printer's environmental impact 61

Choose To

Off Note: Selecting Photo from the driver may disable Quiet

Mode and provide better print quality and full speed printing.

On Reduce printer noise.

Use factory default settings. This setting supports the performance specifications of your printer.

• Print jobs will process at a reduced speed.

• Printer engine motors do not start until a document is

ready to print. There will be a short delay before the first page is printed.

• If your printer has faxing capability, fax sounds are

reduced or disabled, including those made by the fax speaker and ringer. The fax is placed in standby mode.

• The alarm control and cartridge alarm sounds are turned

off.

• The printer will ignore the Advance Start command.

Adjusting Sleep Mode

To save energy, you can decrease the number of minutes before the printer enters Sleep Mode.

Available settings range from 1–240 minutes. The factory default setting is 30 minutes.

Using the Embedded Web Server

Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings > Timeouts.

3 In the Sleep Mode field, enter the number of minutes you want the printer to wait before it enters Sleep Mode.

4 Click Submit.

Using the printer control panel

From the home screen, navigate to:

> Settings > General Settings > Timeouts

2 Touch the arrows next to Sleep Mode to select the number of minutes you want the printer to wait before it

enters Sleep Mode.

3 Touch Submit.

Minimizing your printer's environmental impact 62

Using Hibernate Mode

Hibernate is an ultra‑low power operating mode. When operating in Hibernate mode, the printer is essentially off, and all other systems and devices are powered down safely.

Note: The Hibernate and Sleep modes can be scheduled.

Using the Embedded Web Server

Type the printer IP address in the address field of your Web browser.

If you do not know the IP address of the printer, then you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings > Sleep Button Settings.

3 From the Press Sleep Button or Press and Hold Sleep Button drop‑down, select Hibernate.

4 Click Submit.

Using the printer control panel

From the home screen, navigate to:

> Settings > General Settings > Press Sleep Button or Press and Hold Sleep Button > Hibernate

2 Touch Submit.

Adjusting the brightness of the display

To save energy, or if you have trouble reading your display, then adjust the brightness of the display.

Available settings range from 20–100. The factory default setting is 100.

Using the Embedded Web Server

Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings.

3 In the Screen Brightness field, enter the brightness percentage you want for the display.

4 Click Submit.

Using the printer control panel

From the home screen, navigate to:

> Settings > General Settings

2 Touch the arrows until Screen Brightness appears, and then select a setting.

3 Touch Submit.

Minimizing your printer's environmental impact 63

Recycling

Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycle

Recycling Lexmark products

To return Lexmark products for recycling:

1 Go to www.lexmark.com/recycle.

2 Find the product type you want to recycle, and then select your country or region from the list.

3 Follow the instructions on the computer screen.

Note: Printer supplies and hardware not listed in the Lexmark collection program may be recycled through your local

recycling center. Contact your local recycling center to determine the items they accept.

Recycling Lexmark packaging

Lexmark continually strives to minimize packaging. Less packaging helps to ensure that Lexmark printers are transported in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.

Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.

The foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities may not exist in your area.

When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the box.

Returning Lexmark cartridges for reuse or recycling

Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used to return the cartridges are also recycled.

To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and use the prepaid shipping label. You can also do the following:

1 Go to www.lexmark.com/recycle.

2 From the Toner Cartridges section, select your country or region.

3 Follow the instructions on the computer screen.

Loading paper and specialty media 64

Loading paper and specialty media

Setting the paper size and type

The Paper Size setting is automatically sensed according to the position of the paper guides in each tray except the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu. The Paper Type setting must be set manually for all trays that do not contain plain paper.

From the home screen navigate to:

> Paper Menu > Paper Size/Type > select a tray > select the paper size or type > Submit

Configuring Universal paper settings

The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus. Set paper size to Universal for the specified tray when the size you want is not available from the Paper Size menu. Then specify all of the following Universal size settings for your paper:

• Units of Measure

• Portrait Width

• Portrait Height

The following are the supported Universal sizes:

• 76.2–296.93 x 76.2–1219.2 mm (3–11.69 x 3–48 inches)

• 297.18–320.29 x 76.2–609.6 mm (11.70–12.61 x 3–24 inches)

• 320.55–609.6 x 76.2–320.29 mm (12.62–24 x 3–12.61 inches)

• 609.85–1219.2 x 76.2–296.93 mm (24.01–48 x 3–11.69 inches)

1 From the home screen, navigate to:

> Paper Menu > Universal Setup > Units of Measure > select a unit of measure

2 Touch Portrait Width or Portrait Height.

3 Select the width or height, and then touch Submit.

Loading the standard or optional 520‑sheet tray

The printer has one standard 520‑sheet tray (Tray 1), and may have one or more optional 520‑sheet trays. All 520‑sheet trays support the same paper sizes and types.

Loading paper and specialty media 65

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed.

1 Pull the tray out.

Notice the size indicators at the bottom of the tray. Use these indicators to help position the length and width guides.

Loading paper and specialty media 66

2 Squeeze and then slide the width guide to the correct position for the paper size loaded.

3 Squeeze and then slide the length guide to the correct position for the paper size loaded.

Note: The length guide has a locking device. To unlock, slide the button on top of the length guide down. To

lock, slide the button up when a length has been selected.

4 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level

surface.

5 Load the paper stack with the recommended print side faceup.

Loading paper and specialty media 67

Notes:

• Place print side facedown for duplex printing.

• Place pre-punched paper with the holes toward the front of the tray.

• Place letterheads with the header on the left side of the tray.

• Make sure the paper is below the maximum fill line located on the edge of the paper tray.

Warning—Potential Damage: Overloading the tray can cause paper jams and possible printer damage.

6 Insert the tray.

7 From the printer control panel, verify the Paper Size and Paper Type setting for the tray based on the paper you

loaded.

Loading the optional 850‑ and 1,150‑sheet trays

The 850‑ and 1,150‑sheet trays support the same paper sizes and types, and require the same process for loading paper.

Loading paper and specialty media 68

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed.

1 Pull the tray out.

2 Squeeze and then slide the length guide to the correct position for the paper size you are loading.

3 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level

surface.

Loading paper and specialty media 69

4 Load the paper stack with the recommended print side faceup.

Notes:

• Place print side facedown for duplex printing.

• Place pre-punched paper with the holes toward the front of the tray.

• Place letterheads faceup with the header on the left side of the tray.

• Place letterheads facedown with the header on the right side of the tray for duplex printing.

• Make sure the paper is below the maximum fill line located on the edge of the paper tray.

Warning—Potential Damage: Overloading the tray can cause paper jams and possible printer damage.

5 Insert the tray.

6 From the printer control panel, verify the Paper Size and Paper Type setting for the tray based on the paper you

loaded.

Loading paper and specialty media 70

Loading the 2000‑sheet high‑capacity feeder

The high‑capacity feeder can hold up to 2,000 sheets of letter‑, A4‑, and legal‑size paper (80 g/m2 or 20 lb).

1 Pull the tray out.

2 Adjust the width guide as necessary.

Loading paper and specialty media 71

3 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level

surface.

4 Load paper into the tray with the print side faceup.

Note: Make sure the paper is below the maximum fill line located on the edge of the paper tray. Overloading

the tray can cause paper jams and possible printer damage.

Loading paper and specialty media 72

Notes:

• Place pre-punched paper with the holes toward the front of the tray.

• Place letterheads faceup with the header on the left side of the tray.

• Place letterheads facedown with the header on the right side of the tray for duplex printing.

5 Insert the tray.

Loading the multipurpose feeder

The multipurpose feeder can hold several sizes and types of print media, such as transparencies, labels, card stock, and envelopes. It can be used for single-page or manual printing, or as an additional tray.

The multipurpose feeder can hold approximately:

• 100 sheets of 75‑g/m

• 10 envelopes

• 75 transparencies

The multipurpose feeder accepts paper or specialty media within the following dimensions:

• Width—89 mm (3.5 in.) to 229 mm (9.02 in.)

• Length—127 mm (5 in.) to 1270 mm (50 in.)

(20‑lb) paper

Note: Maximum width and length can be applied only to short-edge feeding.

Note: Do not add or remove paper or specialty media when the printer is printing from the multipurpose feeder or

when the printer control panel indicator light is blinking. Doing so may cause a jam.

1 Pull down the multipurpose feeder door.

Loading paper and specialty media 73

2 For paper or specialty media that is longer than letter-size paper, gently pull the extension until it is fully extended.

3 Flex the sheets of paper or specialty media back and forth to loosen them. Do not fold or crease them. Straighten

the edges on a level surface.

Paper

Envelopes

Transparencies Note: Avoid scratching or touching the print side.

Loading paper and specialty media 74

4 Push the paper pick tab, and then load the paper or specialty media. Slide the stack gently into the multipurpose

feeder until it comes to a stop, and then release the paper pick tab.

Warning—Potential Damage: Pulling the paper out, without pushing the paper pick tab first, may cause jams or the paper pick tab to break.

• Load paper and transparencies with the recommended print side facedown and the long edge entering the

printer first.

• For duplex letterhead printing, place the letterhead faceup and the header entering the printer last.

• Load envelopes with the flap side up and to the right.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

Notes:

• Do not exceed the maximum stack height by forcing paper or transparencies under the stack height limiter.

• Load only one size and type of paper at a time.

Loading paper and specialty media 75

5 Adjust the width guide to lightly touch the edge of the stack. Make sure the paper or specialty media fits loosely in

the multipurpose feeder, lies flat, and is not bent or wrinkled.

6 From the printer control panel, set the Paper Size and Paper Type for the multipurpose feeder (MP Feeder Size and

MP Feeder Type) based on the paper or specialty media loaded.

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or for printing multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked. The Paper Size setting is automatically sensed according to the position of the paper guides in each tray except Tray 1 and the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu. The Paper Type setting must be set for all trays from the Paper Type menu. The Paper Type menu and the Paper Size menu are both available from the Paper Size/Type menu.

Unlinking trays

Note: Trays that do not have the same settings as any other tray are not linked.

Change one of the following tray settings:

• Paper Type

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type [x], or define your own custom name.

• Paper Size

Load a different paper size to automatically change the Paper Size setting for a tray. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in a tray. The temperature of the fuser varies according to the specified Paper Type. Prints may not be properly processed if an inaccurate Paper Type is selected.

Loading paper and specialty media 76

Creating a custom name for a paper type

If the printer is on a network, you can use the Embedded Web Server to define a name other than Custom Type [x] for each of the custom paper types loaded into the printer.

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > Paper Menu > Custom Name > type a name > Submit.

Note: This custom name will replace the Custom Type [x] name under the Custom Types and Paper Size and

Type menus.

3 Click Custom Types > select a paper type > Submit.

Assigning a custom paper type name

Assign a custom paper type name to a tray when linking or unlinking trays.

From the home screen, navigate to:

> Paper Menu > Paper Size/Type > select a custom paper type name > select a tray > Submit

Configuring a custom name

If the printer is on a network, then you can use the Embedded Web Server to define a name other than Custom Type [x] for each of the custom paper types loaded into the printer.

1 Type the printer IP address in the address field of your Web browser.

Note: If you do not know the IP address of the printer, then you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > Paper Menu > Custom Types > select the custom name you want to configure > select a paper or

specialty media type > Submit.

Paper and specialty media guide 77

Paper and specialty media guide

Notes:

• Make sure the paper size, type, and weight are set correctly on the computer or on the printer control panel.

• Flex, fan, and straighten specialty media before loading it.

• The printer may print at a reduced speed to prevent damage to the fuser.

• For more information on card stock and labels, see the Card Stock & Label Guide on the Lexmark Web site at

http://support.lexmark.com.

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer trays can automatically feed paper weights from 60 to 300 g/m2 (16–80 lb bond) grain long. Paper lighter than 60 g/m bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m

paper.

Notes:

• The duplex unit supports only 60–169 g/m

• The multipurpose feeder supports 60–300 g/m

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb

(24 lb) or heavier

(16–32 lb bond) paper weights.

(16–80 lb bond) paper weights.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; however, smoothness between 150 and 200 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Paper and specialty media guide 78

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time to several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–135 g/m short is recommended.

(16–36 lb bond) paper, grain long paper is recommended. For papers heavier than 135 g/m2, grain

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless

copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm (±0.9 in.),

such as optical character recognition (OCR) forms In some cases, registration can be adjusted with a software application to successfully print on these forms.

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough‑edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

(16 lb)

• Multiple‑part forms or documents

Selecting paper

Using appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended print side of the paper. This information is usually indicated on the

paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same source; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Paper and specialty media guide 79

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

(16 to 24 lb) weight paper.

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 190°C (374°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 190°C (374°F) without melting or releasing hazardous emissions.

Using recycled paper and other office papers

As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for use in laser (electrophotographic) printers.

While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor and discipline. Many factors are taken into consideration both separately and as a whole, including the following:

• Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)

• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)

• Moisture content (Business papers should have low moisture: 4–5%.)

• Bending resistance and proper stiffness means optimum feeding through the printer.

• Thickness (impacts how much can be loaded into a tray)

• Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)

• Surface friction (determines how easily sheets can be separated)

• Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves

through the printer)

• Brightness and texture (look and feel)

Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner, they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates more carbon emissions than does normal paper production. However, using recycled papers enables better resource management overall.

Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To gain a better understanding of the impact of printers on the environment, the company commissioned a number of life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive manufacturing processes required to make paper.

Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers who demonstrate their commitment to sustainable forestry practices.

Paper and specialty media guide 80

Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained. However, the following paper choice guidelines will help alleviate the environmental impact of printing:

1 Minimize paper consumption.

2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry

Stewardship Council (FSC) or The Program for the Endorsement of Forest Certification (PEFC). These certifications guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and socially responsible forest management and restoration practices.

3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m

or recycled paper.

certified paper, lower weight paper,

Unacceptable paper examples

Test results indicate that the following paper types are at risk for use with laser printers:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers

• Preprinted papers with chemicals that may contaminate the paper

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),

such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software application to successfully print on these forms.)

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers or curled papers

• Recycled papers that fail EN12281:2002 (European testing)

• Paper weighing less than 60 g/m

• Multiple part forms or documents

(16 lb)

For more information about Lexmark, visit www.lexmark.com. General sustainability-related information can be found at the Environmental Sustainability link.

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label

manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between 40 and 60%.

• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

Paper and specialty media guide 81

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper input sources and the types of paper they support.

Note: To use a paper size that is unlisted, configure a Universal Paper Size.

Supported paper sizes

Paper size and dimension

210 x 297 mm (8.27 x 11.7 in.)

148 x 210 mm (5.83 x 8.27 in.)

105 x 148 mm (4.13 x 5.83 in.)

JIS B5

182 x 257 mm (7.17 x 10.1 in.)

Letter

216 x 279 mm (8.5 x 11 in.)

Legal

216 x 356 mm (8.5 x 14 in.)

Executive

184 x 267 mm (7.25 x 10.5 in.)

520‑sheet tray

1 1, 6 2, 6 2, 6

1, 5

1, 6 1, 6 2, 6 2, 6

1 1, 6 2, 6 2, 6

1, 6 1, 6 2, 6 2, 6

2,000‑sheet drawer

MP feeder

2, 5 2, 5

2 2

Manual paper

Manual envelope

Duplex ADF

2, 5, 6 (1, 4, 6) &

2, 5 (1, 4,

6) & ( 1,

3, 5)

XXX

2, 6 (1, 4,

6) & ( 1,

3, 5)

2, 5, 6 1, 3, 4, 5, 6

(1, 4) &

(2, 3)

(1, 4, 6) &

(1, 3, 5)

4, 5, 6

Scanner glass

(2, 4, 5)

(2, 4, 6) &

(1, 3, 5, 6)

1, 3

(2, 4, 6) &

(1, 3, 5, 6)

1, 3,4(1, 4, 6) &

(2, 3, 5)

1, 3,

(1, 4, 6) &

(2, 3, 5)

JIS B4

257 x 364 mm (10.12 x 14.33 in.)

297 x 420 mm (11.69 x 16.54 in.)

Source supports size with size sensing.

Source supports size without size sensing.

Paper size is supported if set to metric.

Paper size is supported if set to US.

Paper size is supported if loaded in short‑edge orientation.

Paper size is supported if loaded in long‑edge orientation.

Custom‑size envelope printing is not supported.

Source can accommodate paper size only up to 11.69 in.

2 2

2 1 (2, 4) & (1,

2 1 1, 3, 4

Paper and specialty media guide 82

Paper size and dimension

SRA3

320 x 450 mm (12.59 x 17.71 in.)

11x17

279 x 432 mm (11 x 17 in.)

12 x 18

305 x 457 mm (12 x 18 in.)

Oficio (México)

216 x 340 mm (8.5 x 13.4 in.)

Folio

216 x 330 mm (8.5 x 13 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

Universal

• 76.2–296.93 x 76.2–

1219.2 mm (3–11.69 x 3– 48 in.)

• 297.18–320.29 x 76.2–

609.6 mm (11.70–

12.61 x 3–24 in.)

• 320.55–609.6 x 76.2–

320.29 mm (12.62– 24 x 3–12.61 in.)

• 609.85–1219.2 x 76.2–

296.93 mm (24.01– 48 x 3–11.69 in.)

520‑sheet tray

1, 5

2, 8

2,000‑sheet drawer

MP feeder

Manual paper

Manual envelope

Duplex ADF

Scanner glass

X XX XX

2 2

2 1 1, 3, 4

X XX XX

2 2

2, 5 2, 5

2 2

2 2 2

2 1, 2,

3, 4

2, 5 1, 4,

5, 6

2 2 2

(2, 4) & (1,

1, 4, 5, 6

7 3/4 Envelope (Monarch)

98 x 191 mm (3.875 x 7.5 in.)

9 Envelope

XX XXXXXX

98 x 226 mm (3.875 x 8.9 in.)

Com 10 Envelope

105 x 241 mm (4.12 x 9.5 in.)

Source supports size with size sensing.

Source supports size without size sensing.

Paper size is supported if set to metric.

Paper size is supported if set to US.

Paper size is supported if loaded in short‑edge orientation.

Paper size is supported if loaded in long‑edge orientation.

Custom‑size envelope printing is not supported.

Source can accommodate paper size only up to 11.69 in.

XXX

Paper and specialty media guide 83

Paper size and dimension

DL Envelope

520‑sheet tray

2,000‑sheet drawer

110 x 220 mm (4.33 x 8.66 in.)

C5 Envelope

162 x 229 mm (6.38 x 9.01 in.)

B5 Envelope

XX XXXXXX

176 x 250 mm (6.93 x 9.84 in.)

Other Envelope

XX XXXXXX

76.22 x 76.22 mm (3 x 3 in.) up to 296.93 x 427.48 mm (11.69 x 16.83 in.)

Source supports size with size sensing.

Source supports size without size sensing.

Paper size is supported if set to metric.

Paper size is supported if set to US.

Paper size is supported if loaded in short‑edge orientation.

Paper size is supported if loaded in long‑edge orientation.

Custom‑size envelope printing is not supported.

Source can accommodate paper size only up to 11.69 in.

MP feeder

Manual paper

Manual envelope

Duplex ADF

Scanner glass

XXX

Supported paper types and weights

Printer

The printer supports 60–300 g/m2 (16–80 lb) paper weights. The duplex unit supports 60–169 g/m2 (16–32 lb) paper weights.

Note: Labels, transparencies, envelopes, and card stock always print at reduced speed.

Paper type 520‑shee

t tray

Paper

• Plain

• Bond

• Glossy

• Colored

• Letterhead

• Light

• Heavy

• Preprinted

• Recycled

2,000‑sh eet drawer

MP feeder Manual

paper

Manual envelope

Duplex ADF Scanner

glass

Paper and specialty media guide 84

Paper type 520‑shee

t tray

Heavy Glossy

Custom Type [x]

Rough/Cotton XX

Rough Envelope

Card stock XXX

Transparencies XXX

Labels

2,000‑sh eet drawer

MP feeder Manual

paper

Manual envelope

XXX

Duplex ADF Scanner

glass

• Paper

• Vinyl

Envelopes X X X XX

Finisher

Use this table to determine the possible exit destinations of print jobs which use supported paper types and weights. The paper capacity of each exit bin is listed in parentheses. Paper capacity estimations are calculated based on

75 g/m

The finisher standard bin supports 60–300 g/m weights, and bin 2 (booklet‑maker) supports 60–90 g/m up to 220 g/m

(20 lb) paper.

(60 lb).

(16–80 lb) paper weights, bin 1 supports 60–220 g/m2 (16–60 lb) paper

(16–24 lb) paper weights plus one additional cover weighted

Paper type Standard

500‑sheet bin

Plain paper

Card stock X

Transparency

Recycled XX

Glossy X

Heavy glossy

Labels

Vinyl labels X X X X X

Bond

Envelope XX X

Rough envelope

Second exit bin Bin 1 Bin 2 Bin 3

XX X

Paper and specialty media guide 85

Paper type Standard

500‑sheet bin

Letterhead

Preprinted

Colored paper

Light paper

Heavy paper X

Rough/Cotton

Custom Type [x]

Second exit bin Bin 1 Bin 2 Bin 3

Supported finishing features

1 Finisher standard bin

2 Finisher bin 1

3 Finisher bin 2 (booklet‑maker)

4 Paper transport

Notes:

• The finisher shown is the booklet finisher. Bin 2 is available only when the booklet finisher is installed.

• All paper tray capacities are based on 75‑g/m

(20‑lb) paper.

Paper transport

• The paper capacity is 50 sheets.

• Finishing options are not supported in this bin.

Paper and specialty media guide 86

• Envelopes are routed here.

• Universal paper is routed here when it is longer than 483 mm (19 inches) or shorter than 148 mm (6 inches).

Finisher standard bin

• The paper capacity is 500 sheets.

• Envelopes and executive‑size paper are not supported in this bin.

• Finishing options are not supported in this bin.

Bin 1

• The paper capacity is 3,000 sheets when the standard finisher is installed.

• The paper capacity is 1,500 sheets when the booklet finisher is installed.

Bin 1 finishing features

Size

A5 X X X X

Executive

Folio X

JIS B4

JIS B5

Legal X

Letter

Statement X X X

Tabloid X

Universal

Envelopes (any size) X X X X

For the Universal paper size, the finishing edge must be at least 9 in. (229 mm) for a 3‑hole punch and 10 in. (254 mm) for

a 4‑hole punch.

Punch—Select from two‑, three‑, or four‑hole punch Single staple—Use only one staple Double staple—Use two staples Double dual staple—Use two sets of two staples. This setting is supported only for widths between 8 in. (203 mm) and

12 in. (297 mm) with lengths between 7 in. (182 mm) and 17 in. (432 mm).

Punch

Offset Single/Double staple Double dual staple

Paper and specialty media guide 87

Bin 2 (booklet‑maker)

Bin 2 is available only when the booklet finisher is installed. The paper capacity of bin 2 (booklet‑maker) is 270 sheets or 18 sets of 15‑sheet booklets.

Bin 2 finishing features

Size Bi fold Booklet fold Saddle staple

A4 (only SEF)

A5 X X X

Executive X X X

SRA3

12 x 18

Folio

JIS B4

JIS B5 X X X

Legal

Letter (only SEF)

Statement X X X

Tabloid

Universal X X X

Envelopes (any size) X X X

SEF—The paper is loaded in the short edge orientation. The short edge of the paper enters the printer first. Bi fold—Each page is individually folded and stacked separately. Booklet fold—A multiple-page job is folded along the center into a single booklet. Saddle staple—A booklet‑fold print job is stapled along the center fold.

Setting the finisher exit bin

1 From the home screen, navigate to:

> Paper Menu > Bin setup > Output bin

2 Select a bin, and then touch Submit.

Notes:

• This feature is available only when a finisher is installed.

• The standard finisher bin is the factory default setting.

Printing 88

Printing

The selection and handling of paper and specialty media can affect how reliably documents print. For more information, see “Avoiding jams” on page 265 and “Storing paper” on page 80.

Printing a document

1 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.

2 Send the print job:

For Windows users

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup. c Adjust settings as necessary. d Click OK > Print.

For Macintosh users

Customize the settings as needed in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the loaded paper. 3 Click OK.

b Customize the settings as needed in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus, adjust the settings as needed.

Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or

select the appropriate tray or feeder.

3 Click Print.

Printing in black and white

From the home screen, navigate to:

> Settings > Print Settings > Quality Menu > Print Mode > Black Only > Submit

Adjusting toner darkness

1 Type the printer IP address into the address field of your Web browser.

Printing 89

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

3 Adjust the toner darkness setting.

4 Click Submit.

Using Max Speed and Max Yield

The Max Speed and Max Yield settings let you choose between a faster print speed or a higher toner yield. Max Yield is the factory default setting.

• Max Speed—Prints in color unless Black Only is selected in the driver. Prints in black only if the Black Only driver

setting is selected.

• Max Yield—Switches from black to color based on the color content found on each page. Frequent color mode

switching can result in slower printing if the content of pages is mixed.

Using the Embedded Web Server

Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Configuration > Print Settings > Setup Menu.

3 From the Printer Usage list, select Max Speed or Max Yield.

4 Click Submit.

Using the printer control panel

Navigate to:

> Settings > Print Settings > Setup Menu

2 From the Printer Usage list, select Max Speed or Max Yield.

3 Touch Submit.

Printing from a mobile device

For the list of supported mobile devices and to download a compatible mobile printing application, visit

http://lexmark.com/mobile.

Note: Mobile printing applications may also be available from your mobile device manufacturer.

Printing 90

Printing from a flash drive

Notes:

• Before printing an encrypted PDF file, enter the file password from the printer control panel.

• You cannot print files for which you do not have printing permissions.

1 Insert a flash drive into the USB port.

Notes:

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores the flash drive.

• If you insert the flash drive while the printer is processing other print jobs, then Busy appears. After these

print jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

Warning—Potential Damage: Do not touch the USB cable, any network adapter, any connector, the memory device, or the printer in the areas shown while actively printing, reading, or writing from the memory device. A loss of data can occur.

Printing 91

2 From the printer control panel, touch the document you want to print.

3 Touch the arrows to increase the number of copies to print, and then touch Print.

Notes:

• Do not remove the flash drive from the USB port until the document has finished printing.

• If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print

files from the flash drive as held jobs.

Supported flash drives and file types

Flash drive File type

• Lexar JumpDrive 2.0 Pro (256MB, 512MB, or 1GB sizes)

• SanDisk Cruzer Mini (256MB, 512MB, or 1GB sizes)

Notes:

• Hi‑Speed USB flash drives must support the full‑speed standard. Devices supporting only

USB low‑speed capabilities are not supported.

• USB flash drives must support the File Allocation Table (FAT) system. Devices formatted

with New Technology File System (NTFS) or any other file system are not supported.

Documents:

• .pdf

• .xps

• .html

Images:

• .dcx

• .gif

• .JPEG or .jpg

• .bmp

• .pcx

• .TIFF or .tif

• .png

Printing 92

Printing on specialty media

Tips on using letterhead

• Use letterhead designed specifically for laser/LED printers.

• Print samples on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, flex the sheets to prevent them from sticking together.

• Page orientation is important when printing on letterhead.

Source Print side Paper orientation

Standard and optional trays (simplex printing) Preprinted letterhead

design is placed faceup.

Standard and optional trays (duplex printing) Preprinted letterhead

design is placed facedown.

Multipurpose feeder (simplex printing) Preprinted letterhead

design is placed facedown.

Multipurpose feeder (duplex printing) Preprinted letterhead

design is placed faceup.

Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser/LED printers.

When feeding short edge, the top edge of the sheet with the logo is placed at the right side of the tray.

When feeding long‑edge, the letter head should go to the rear of the printer.

The top edge of the sheet with the logo is placed at the right side of the tray.

The top edge of the sheet with the logo should enter the multipurpose feeder first.

The top edge of the sheet with the logo should enter the multipurpose feeder last.

Tips on using transparencies

• Print samples on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the standard tray or from the multipurpose feeder.

• From the Paper menu, set the Paper Type to Transparency.

• Use transparencies designed specifically for laser/LED printers. Transparencies must be able to withstand

temperatures of 230°C (446°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

• Before loading transparencies, flex the stack to prevent sheets from sticking together.

• We recommend Lexmark transparencies. For ordering information, see the Lexmark Web site at

www.lexmark.com.

Printing 93

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser/LED printers. Check with the manufacturer or vendor to ensure that

the envelopes can withstand temperatures up to 220°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For best performance, use envelopes made from 90 g/m

must not exceed 70 g/m

(20 lb bond) weight.

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way – Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position – Have bent corners – Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

(24 lb bond) paper or 25% cotton. All‑cotton envelopes

Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Notes:

• Single‑sided paper labels designed for laser/LED printers are supported for occasional use.

• It is recommended to print no more than 20 pages of paper labels a month.

• Vinyl, pharmacy, and dual‑sided labels are not supported.

For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web site at http://support.lexmark.com.

When printing on labels:

• Use labels designed specifically for laser/LED printers. Check with the manufacturer or vendor to verify that: – The labels can withstand temperatures up to 210°C (410°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

Note: Labels can be printed at a higher fusing temperature up to 220°C (428°F) if Label Weight is set to Heavy. Select this setting using the Embedded Web Server, or from the printer control panel Paper menu.

– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without

delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.

• Do not use labels with exposed adhesive.

Printing 94

• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)

away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, then remove a 1.6 mm (0.06 in.) strip on the leading and driver edge,

and use a non‑oozing adhesive.

• Portrait orientation works best, especially when printing bar codes.

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

• From the Paper menu, set the Paper Type to Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

Printing confidential and other held jobs

Storing print jobs in the printer

You can set the printer to store print jobs in the printer memory until you start the print job from the printer control panel.

All print jobs that can be initiated by the user at the printer are called held jobs.

Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to process additional held jobs.

Print job type Description

Confidential Confidential lets you hold print jobs in the computer until you enter the PIN from

the control panel. Note: The PIN is set from the computer. It must be four digits, using the

numbers 0–9.

Verify Verify lets you print one copy of a print job while the printer holds the remaining

copies. It allows you to examine if the first copy is satisfactory. The print job is automatically deleted from the printer memory once all copies are printed.

Reserve Reserve allows the printer to store print jobs for printing at a later time. The print

jobs are held until deleted from the Help Jobs menu.

Repeat Repeat prints and stores print jobs in the printer memory for reprinting.

Printing 95

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve

jobs are held in the printer until you choose to delete them.

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

5 Click OK or Print.

6 From the printer home screen, release the print job.

• For confidential print jobs, navigate to:

Held jobs > your user name > Confidential Jobs > enter PIN > select print job > specify number of copies > Print

• For other print jobs, navigate to:

Held jobs > your user name > select print job > specify number of copies > Print

For Macintosh users

With a document open, choose File > Print. If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

4 Click OK or Print.

5 From the printer home screen, release the print job.

• For confidential print jobs, navigate to:

Held jobs > your user name > Confidential Jobs > enter PIN > select print job > specify number of copies > Print

• For other print jobs, navigate to:

Held jobs > your user name > select print job > specify number of copies > Print

Printing information pages

Printing a font sample list

1 From the home screen, navigate to:

> Reports > Print Fonts

2 Touch PCL Fonts or PostScript Fonts.

Printing 96

Printing a directory list

A directory list shows the resources stored in a flash memory or on the printer hard disk.

From the home screen, navigate to:

> Reports > Print Directory

Canceling a print job

Canceling a print job from the printer control panel

1 From the printer control panel, touch Cancel Job or press on the keypad.

2 Touch the print job you want to cancel, and then touch Delete Selected Jobs.

Note: If you press

on the keypad, then touch Resume to return to the home screen.

Canceling a print job from the computer

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

2 Double‑click the printer icon.

3 Select the print job you want to cancel.

4 Click Delete.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Open Print Queue

• System Preferences > Print & Fax > select your printer > Open Print Queue

2 From the printer window, select the print job you want to cancel, and then delete it.

Copying 97

Copying

ADF Scanner glass

Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or

photos), transparencies, photo paper, or thin media (such as magazine clippings).

Making copies

Making a quick copy

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 Adjust the paper guides when loading a document into the ADF.

Note: Make sure the size of the original document and the copy paper size are the same. Failure to set the

proper size may result to a cropped image.

3 From the printer control panel, press to start copying.

Copying using the ADF

1 Load an original document faceup, short edge first into the ADF.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 Adjust the paper guides.

3 From the home screen, navigate to:

Copy > change the copy settings > Copy It

Copying 98

Copying using the scanner glass

1 Place an original document facedown on the scanner glass in the upper left corner.

2 From the home screen, navigate to:

Copy > change the copy settings > Copy It

3 If you have more pages to scan, then place the next document on the scanner glass, and then touch Scan the Next

Page.

4 Touch Finish the Job to return to the home screen.

Copying film photos

1 Place a photo facedown on the upper left corner of the scanner glass.

2 From the home screen, navigate to:

Copy > Content > Photo >

> Photo/Film > > Copy It > Scan the Next Page or Finish the Job

Copying on specialty media

Copying on transparencies

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > size of the original document >

4 Touch Copy to, and then select the tray that contains transparencies, or touch Manual Feeder Size.

5 Load transparencies in the multipurpose feeder.

6 From the home screen, navigate to:

> select the desired size of the transparencies > Manual Feeder Type > > Copy It

Copying on letterhead

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > size of the original document > Copy to > Manual Feeder

Copying 99

4 Place the letterhead faceup, top edge first in the multipurpose feeder.

5 Select the size of the letterhead.

6 Navigate to:

Continue > Letterhead > Continue > Copy It

Customizing copy settings

Copying to a different size

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from > select the size of the original document > .

5 Touch Copy to > select the size of the copy > .

Note: The printer will scale the size automatically.

6 Touch Copy It.

Making copies using paper from a selected tray

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > size of the original document > Copy to

4 Touch Manual Feeder or select the tray that contains the paper type you want to use.

Note: If you choose Manual Feeder, then you will also need to select the paper size and type.

5 Touch Copy It.

Copying 100

Copying different paper sizes

Use the ADF to copy original documents with different paper sizes. Depending on the paper sizes loaded and the “Copy to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaled to fit a single paper size (Example 2).

Example 1: Copying on mixed paper sizes

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > Mixed Sizes >

The scanner identifies the different paper sizes as they are scanned. Copies are printed on mixed paper sizes corresponding to the paper sizes of the original document.

> Copy to > Auto Size Match > > Copy It

Example 2: Copying on a single paper size

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > Mixed Sizes >

The scanner identifies the different paper sizes as they are scanned, and then scales the mixed paper sizes to fit on the paper size selected.

> Copy to > Letter > > Copy It

Copying on both sides of the paper (duplexing)

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 From the Sides (Duplex) area, touch the button for your preferred duplexing method.

The first number represents sides of the original documents; the second number represents sides of the copy. For example, select 1‑sided to 2‑sided if you have 1-sided original documents and you want 2‑sided copies.

5 Touch , and then Copy It.

EPSON X950 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Printer configurations

Basic functions of the scanner

Understanding the ADF and scanner glass

Understanding the printer control panel

Understanding the home screen

Understanding the home screen

Using the touch-screen buttons

Setting up and using the home screen applications

Accessing the Embedded Web Server

Showing or hiding icons on the home screen

Activating the home screen applications

Setting up Forms and Favorites

Setting up Scan to Network

Setting up My MFP

Setting up Remote Operator Panel

Exporting and importing a configuration

Additional printer setup

Turning on the printer

Installing internal options

Available internal options

Accessing the system board

Installing a memory card

Installing a flash memory or firmware card

Installing an Internal Solutions Port

Installing a printer hard disk

Removing a printer hard disk

Installing hardware options

Order of installation

Installing optional trays

Attaching cables

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Setting up the printer software

Installing the printer software

Updating available options in the printer driver

Setting up wireless printing

Preparing to set up the printer on a wireless network

Installing the printer on a wireless network (Windows)

Installing the printer on a wireless network (Macintosh)

Installing the printer on an Ethernet network

Changing port settings after installing a new network Internal Solutions Port

Setting up serial printing

Minimizing your printer's environmental impact

Saving paper and toner

Using recycled paper

Conserving supplies

Saving energy

Reducing printer noise

Adjusting Sleep Mode

Using Hibernate Mode

Adjusting the brightness of the display

Recycling

Recycling Lexmark products

Recycling Lexmark packaging

Returning Lexmark cartridges for reuse or recycling

Loading paper and specialty media

Setting the paper size and type

Configuring Universal paper settings

Loading the multipurpose feeder

Linking and unlinking trays

Linking trays

Unlinking trays

Creating a custom name for a paper type

Assigning a custom paper type name

Configuring a custom name

Paper and specialty media guide

Paper guidelines

Paper characteristics

Unacceptable paper

Selecting paper