EPSON X950 User Manual

X950 Series

User's Guide

March 2013 www.lexmark.com

Machine type(s):

7558

Model(s):

032, 036, 232, 236, 432, 436, 496

Contents 2

Safety information.......................................................................................7

Learning about the printer...........................................................................9

Finding information about the printer......................................................................................................9

Selecting a location for the printer..........................................................................................................10

Printer configurations.............................................................................................................................11

Basic functions of the scanner.................................................................................................................13

Understanding the ADF and scanner glass..............................................................................................14

Understanding the printer control panel................................................................................................15

Understanding the home screen................................................................16

Understanding the home screen.............................................................................................................16

Using the touch-screen buttons..............................................................................................................18

Setting up and using the home screen applications....................................21

Accessing the Embedded Web Server.....................................................................................................21

Showing or hiding icons on the home screen.........................................................................................21

Activating the home screen applications................................................................................................22

Setting up Forms and Favorites ........................................................................................................................22

Setting up Scan to Network ..............................................................................................................................22

Setting up My MFP ........................................................................................................................................... 23

Understanding WS‑Scan ................................................................................................................................... 23

Setting up Remote Operator Panel...................................................................................................................23

Exporting and importing a configuration................................................................................................24

Additional printer setup.............................................................................25

Turning on the printer.............................................................................................................................25

Installing internal options........................................................................................................................26

Installing hardware options.....................................................................................................................40

Attaching cables......................................................................................................................................43

Verifying printer setup............................................................................................................................44

Setting up the printer software...............................................................................................................45

Setting up wireless printing.....................................................................................................................47

Installing the printer on an Ethernet network........................................................................................52

Changing port settings after installing a new network Internal Solutions Port......................................55

Setting up serial printing.........................................................................................................................56

Contents 3

Minimizing your printer's environmental impact........................................59

Saving paper and toner...........................................................................................................................59

Saving energy..........................................................................................................................................60

Recycling..................................................................................................................................................63

Loading paper and specialty media............................................................64

Setting the paper size and type...............................................................................................................64

Configuring Universal paper settings......................................................................................................64

Loading the standard or optional 520‑sheet tray...................................................................................64

Loading the optional 850‑ and 1,150‑sheet trays...................................................................................67

Loading the 2000‑sheet high‑capacity feeder.........................................................................................70

Loading the multipurpose feeder............................................................................................................72

Linking and unlinking trays......................................................................................................................75

Paper and specialty media guide................................................................77

Paper guidelines......................................................................................................................................77

Supported paper sizes, types, and weights.............................................................................................81

Printing......................................................................................................88

Printing a document................................................................................................................................88

Printing from a mobile device.................................................................................................................89

Printing from a flash drive.......................................................................................................................90

Printing on specialty media.....................................................................................................................92

Printing confidential and other held jobs................................................................................................94

Printing information pages......................................................................................................................95

Canceling a print job................................................................................................................................96

Copying......................................................................................................97

Making copies.........................................................................................................................................97

Copying film photos................................................................................................................................98

Copying on specialty media.....................................................................................................................98

Customizing copy settings.......................................................................................................................99

Placing information on copies...............................................................................................................104

Canceling a copy job..............................................................................................................................104

Understanding the copy screens and options.......................................................................................105

Contents 4

E-mailing..................................................................................................108

Getting ready to e-mail.........................................................................................................................108

Creating an e-mail shortcut...................................................................................................................109

E-mailing a document............................................................................................................................110

Customizing e-mail settings...................................................................................................................111

Canceling an e-mail...............................................................................................................................112

Understanding e-mail options...............................................................................................................112

Faxing......................................................................................................115

Getting the printer ready to fax............................................................................................................115

Creating shortcuts.................................................................................................................................121

Sending a fax.........................................................................................................................................122

Customizing fax settings........................................................................................................................124

Canceling an outgoing fax.....................................................................................................................125

Understanding fax options....................................................................................................................126

Holding and forwarding faxes...............................................................................................................128

Scanning...................................................................................................130

Scanning to an FTP address...................................................................................................................130

Scanning to a computer or flash drive..................................................................................................134

Understanding printer menus...................................................................139

Menus list..............................................................................................................................................139

Supplies menu.......................................................................................................................................140

Paper menu...........................................................................................................................................142

Reports menu........................................................................................................................................153

Network/Ports menu.............................................................................................................................154

Security menu.......................................................................................................................................167

Settings menu........................................................................................................................................173

Help menu.............................................................................................................................................227

Securing the hard disk and other installed memory..................................228

Statement of Volatility..........................................................................................................................228

Erasing volatile memory........................................................................................................................228

Erasing non‑volatile memory................................................................................................................229

Erasing printer hard disk memory.........................................................................................................229

Configuring printer hard disk encryption..............................................................................................230

Contents 5

Maintaining the printer............................................................................231

Cleaning the exterior of the printer......................................................................................................231

Cleaning the scanner glass....................................................................................................................232

Cleaning the printhead lenses...............................................................................................................233

Emptying the hole punch box................................................................................................................237

Storing supplies.....................................................................................................................................238

Checking the status of parts and supplies.............................................................................................239

Ordering parts and supplies..................................................................................................................239

Replacing parts and supplies.................................................................................................................241

Moving the printer................................................................................................................................262

Administrative support............................................................................263

Finding advanced networking and administrator information.............................................................263

Checking the status of the printer.........................................................................................................263

Checking the virtual display...................................................................................................................263

Setting up e‑mail alerts.........................................................................................................................263

Viewing reports.....................................................................................................................................264

Restoring factory default settings.........................................................................................................264

Clearing jams............................................................................................265

Avoiding jams........................................................................................................................................265

Understanding jam numbers and locations..........................................................................................265

201–202 paper jams..............................................................................................................................267

203 paper jam.......................................................................................................................................268

230 paper jam.......................................................................................................................................270

231 paper jam.......................................................................................................................................270

24x paper jam........................................................................................................................................272

250 paper jam.......................................................................................................................................278

281 paper jam.......................................................................................................................................279

4yy.xx paper jams..................................................................................................................................281

455 staple jam.......................................................................................................................................286

28y.xx paper jams..................................................................................................................................288

Troubleshooting.......................................................................................289

Understanding printer messages..........................................................................................................289

Solving basic printer problems..............................................................................................................305

Contents 6

Solving printing problems.....................................................................................................................305

Solving copy problems..........................................................................................................................309

Solving scanner problems.....................................................................................................................312

Solving fax problems.............................................................................................................................314

Solving home screen applications problems.........................................................................................317

Solving option problems........................................................................................................................318

Solving paper feed problems.................................................................................................................321

Solving print quality problems..............................................................................................................322

Solving color quality problems..............................................................................................................335

Embedded Web Server does not open.................................................................................................338

Contacting customer support................................................................................................................338

Notices.....................................................................................................339

Product information..............................................................................................................................339

Edition notice........................................................................................................................................339

Power consumption..............................................................................................................................343

Index........................................................................................................354

Safety information 7

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

Safety information 8

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

SAVE THESE INSTRUCTIONS.

Learning about the printer 9

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

Setup documentation—The setup documentation came with the printer and is also available on the Lexmark Web

http://support.lexmark.com.

site at

User's Guide and Quick Reference Guide—The guides are available on the Software and Documentation CD.

For updates, visit our Web site at

http://support.lexmark.com.

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Help using the prin ter software Windows or Mac Help—Open a printer software program

Networking Guide—Open the Software and Documentation CD, and then look for Printer and Software Documentation under the Pubs folder. From

the list of publications, click the Networking Guide link.

or application, and then click Help.

Click

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Learning about the printer 10

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the US—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust – Away from stray staples and paper clips

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 11

1 Right side 307.34 mm (12.1 in.)

2 Front 444.5 mm (17.5 in.)

3 Left side 374.65 mm (14.75 in.)

4 Rear 100 mm (3.9 in.)

5 Top 304.8 mm (12 in.)

Printer configurations

CAUTION—TIPPING HAZARD: Floor‑mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using a high‑capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

Learning about the printer 12

Basic model

1 Automatic Document Feeder (ADF)

2 ADF input tray

3 ADF exit bin

4 Printer control panel

5 Exit tray 2

6 Standard exit bin

7 Standard 520‑sheet tray

8 Multipurpose feeder

Configured models

You can configure your basic printer by adding optional trays. A 2,000-sheet high‑capacity feeder and a finisher bin can also be added.

1 Optional 520‑sheet tray (Tray 2)

2 Optional 520‑sheet tray (Tray 2, Tray 3, and Tray 4)

3 Optional 520‑sheet tray (Tray 2)

Learning about the printer 13

4 Optional 2,000‑sheet tandem‑tray module

• 850‑sheet tray (Tray 3)

• 1,150‑sheet tray (Tray 4)

Fully configured model

1 Finisher bin

The finisher bin can either be one of the following:

• Standard finisher (Punch/Stapler)

• Booklet finisher (Punch/Stapler/Booklet)

2 2,000‑sheet high‑capacity feeder

Basic functions of the scanner

The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:

• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, a flash drive, or an FTP destination.

• Scan documents and send them to another printer (PDF by way of FTP).

Learning about the printer 14

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or

photos), transparencies, photo paper, or thin media (such as magazine clippings).

You can use the ADF or the scanner glass to scan documents.

Using the ADF

The ADF can scan multiple pages including two‑sided (duplex) pages. When using the ADF:

Note: Duplex scanning is available only in select printer models.

• Load the document into the ADF faceup, short edge first.

• Load up to 110 sheets of plain paper into the ADF.

• Scan sizes from 125 x 85 mm (4.9 x 3.35 in.) wide to 297 x 432 mm (11.69 x 17 in.) long.

• Scan media weights from 38 to 128 g/m

(25.67 to 86.48 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

Using the scanner glass

The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:

• Place a document facedown on the scanner glass in the corner with the green arrow.

• Scan or copy documents up to 297 x 432 mm (11.69 x 17 in.).

• Copy books up to 12.7 mm (0.5 in.) thick.

Learning about the printer 15

Understanding the printer control panel

A B C3D E F

@ ! .

J K L6M N O

G H I

P Q R S8T U V9W X Y Z

Item Description

1 Display Shows the status of the printer, and allows printer setup and operation

2 Indicator light

• Off—The printer is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—The printer requires operator intervention is needed.

3 Sleep Enables Sleep Mode or Hibernate Mode

The following are the statuses of the indicator light and the Sleep button:

• Entering or waking from Sleep Mode—The indicator light is illuminated solid green, Sleep button

is unilluminated.

• Operating in Sleep Mode—The indicator light is illuminated solid green, Sleep button is

illuminated solid amber.

• Entering or waking from Hibernate Mode—The indicator light is illuminated solid green, Sleep

button is illuminated blinking amber.

• Operating in Hibernate Mode—The indicator light is unilluminated, Sleep button is blinking

am ber fo r 1/ 10 of a seco nd, t hen g o comp lete ly unilluminated for 1.9 seconds in pulsing pattern.

The following actions wake the printer from Sleep Mode:

• Touching the screen or any hard button presses.

• Opening an input tray, cover, or door.

• Sending a print job from the computer.

• Performing a Power On Reset (POR) with the main power switch.

4 Keypad Lets you enter numbers, letter, or symbols

5 Submit Lets you submit changes made in the printer settings

6 Stop/Cancel Stops all printer activity

Note: A list of option is displayed once Stopped appears on the display.

7 Home Lets you navigate back to the home screen

Understanding the home screen 16

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

123.123.123.123

Touch To

Copy Access the Copy menus and make copies.

E-mail Access the E-mail menus and send e‑mails.

Fax Access the Fax menus and send fax.

Access the printer menus. Note: These menus are available only when the printer is in the Ready state.

FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.

Status message bar

• Show the current printer status such as Ready or Busy.

• Show printer conditions such as Toner Low or Cartridge Low.

• Show intervention messages so the printer can continue processing.

Status/Supplies

• Display a warning or error message whenever the printer requires intervention to continue

processing.

• Access the messages screen for more information on the message, and how to clear it.

USB or USB Thumbdrive View, select, print, scan, or e‑mail photos and documents from a flash drive.

Note: This button appears only when you return to the home screen while a memory card or flash drive is connected to the printer.

Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.

Note: The tree view supports only bookmarks created from this function, and not from any other application.

Held Jobs Display all current held jobs.

Understanding the home screen 17

Other buttons that may appear on the home screen:

Touch To

Search held jobs Search on any of the following items:

• User name for held or confidential print jobs

• Job names for held jobs, excluding confidential print jobs

• Profile names

• Bookmark container or print job names

• USB container or print job names for supported file types

Release Held Fax Access the list of held faxes.

Note: This button appears only when there are held faxes with a scheduled hold time previously set.

Lock Device Open a password entry screen. Enter the correct password to lock the

printer control panel. Note: This button appears only when the printer is unlocked and

password has been set.

Unlock Device Open a password entry screen. Enter the correct password to unlock

the printer control panel. Note: This button appears only when the printer is locked. The

printer control panel buttons and shortcuts cannot be used while this appears.

Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows three

headings: Print, Fax, and Network. The following options are available under the Print, Fax, and Network

headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. If more than three jobs exist in a column, then an arrow appears enabling you to scroll through the jobs.

Change Language Launch the Change Language pop‑up window that lets you change the

primary language of the printer.

Understanding the home screen 18

Features

Feature Description

Menu trail line Sample:

Settings > Number of Copies

Attendance message alert

Warning

Printer IP address Sample: 123.123.123.123

Menus > Settings > Copy

A menu trail line is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu.

Touch any of the underlined words to return to that menu. Number of Copies is not underlined since this is the current screen. If you touch an

underlined word on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the default setting.

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

If an error condition occurs, then this icon appears.

The IP address of your network printer is located at the top left corner of the home screen and appears as four sets of numbers separated by periods. You can use the IP address when accessing the Embedded Web Server so you can view and remotely configure printer settings even when you are not physically near the printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings,

administrative setup, and active embedded solutions.

Sample touch screen

Touch To

Submit Submit changes made in the printer settings.

Sample Copy Print a sample copy.

Understanding the home screen 19

Touch To

Right arrow

Left arrow

Home

Right increase

Left decrease

Scroll to the right.

Scroll to the left.

Return to the home screen.

Select a higher value.

Select a lower value.

Exit

Tips

Exit from the current screen.

Open a context-sensitive Help dialog on the touch screen.

Other touch-screen buttons

Touch To

Cancel

Save a setting.

• Cancel an action or a selection.

• Exit a screen and return to the previous screen without saving changes.

Understanding the home screen 20

Touch To

Reset

Reset values on the screen.

Setting up and using the home screen applications 21

Setting up and using the home screen applications

Notes:

• Your home screen, icons, and buttons may vary depending on your home screen customization settings,

administrative setup, and active embedded applications. Some applications are supported only on select printer models.

• There may be additional solutions and applications available for purchase. To learn more, visit

www.lexmark.com. Or, contact the place where you purchased the printer.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Showing or hiding icons on the home screen

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > General Settings > Home screen customization.

A list of basic printer functions appears.

3 Select the check boxes to specify which icons appear on the printer home screen.

Note: Cleared check box items are hidden.

4 Click Submit.

Setting up and using the home screen applications 22

Activating the home screen applications

Your printer comes with preinstalled home screen applications. Before you can use these applications, first activate and set up these applications using the Embedded Web Server. For more information about accessing the Embedded Web Server, see “Accessing the Embedded Web Server” on page 21.

For detailed information about configuring and using the home screen applications, visit the Lexmark Web site at

http://support.lexmark.com.

Setting up Forms and Favorites

Icon Description

The application helps you simplify and streamline work processes by letting you quickly find and print frequently used online forms directly from the home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Forms and Favorites.

3 Define the bookmarks, and then customize the settings.

4 Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Setting up Scan to Network

Icon Description

The application lets you capture a digital image of a hard‑copy document and route it to a shared network folder. You can define up to 30 unique folder destinations.

Notes:

• The printer must have permission to write to the destinations. From the computer where the

destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears only when one or more destinations are defined.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Scan to Network.

Setting up and using the home screen applications 23

3 Specify the destinations, and then customize the settings.

4 Click Apply.

To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display.

Setting up My MFP

Icon Description

The application lets you customize your touch‑screen settings and store those preferences in a flash drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All your personal preferences are automatically uploaded, including job settings, home screen preferences, and address book.

Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of the printer.

To set up My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the printer display to run the setup wizard.

To use My MFP, insert the flash drive into the USB port of the printer when you want to copy, fax, or scan.

Understanding WS‑Scan

A WS‑Scan icon and its description

Icon Description

The Web Services‑Scan application lets you scan documents at the network printer, and then send the scanned image to your computer. WS‑Scan is a Microsoft application that is similar to Scan to Network, but has the capability of sending the scanned image to a Windows‑based application. To learn more about WS‑Scan, see the Microsoft documentation.

Note: The icon appears on the printer home screen only when there is a computer registered with the network printer. The computer must have either Windows 8, Windows 7, or Windows Vista operating system installed.

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer. From your computer screen, you can view the printer status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing at the network printer.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Remote Operator Panel.

Setting up and using the home screen applications 24

3 Select the Enabled check box, and then customize the settings.

4 Click Apply.

To use the application, from the Embedded Web Server, click Applications > Remote Operator Panel > Launch VNC Applet.

Exporting and importing a configuration

You can export configuration settings into a text file, and then import it to apply the settings to other printers.

Exporting a configuration to a file

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings or Configuration.

3 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

4 From Installed Solutions, click the name of the application you want to configure.

5 Click Configure > Export.

6 Follow the instructions on the computer screen to save the configuration file, and then type a unique file name or

use the default name.

Note: If a JVM Out of Memory error occurs, then repeat the export process until the configuration file is saved.

Importing a configuration from a file

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings or Configuration.

3 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

4 From Installed Solutions, click the name of the application you want to configure.

5 Click Configure > Import.

6 Browse to the saved configuration file that was exported from a previously configured printer, and then load or

preview it.

Note: If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.

Additional printer setup 25

Additional printer setup

Turning on the printer

1 Open the front door.

2 Press the printer power switch.

3 Close the front door.

Additional printer setup 26

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Available internal options

• Memory cards – Printer memory – Flash memory – Fonts

• Firmware cards – Bar Code – PrintCryption

• Printer hard disk

• Lexmark

– RS‑232‑C Serial ISP – Parallel 1284‑B ISP – MarkNet – MarkNet N8130 10/100 Fiber ISP – MarkNet N8120 10/100/1000 Ethernet ISP

Internal Solutions Ports (ISP)

N8250 802.11 b/g/n Wireless ISP

Note: An external kit is needed to support the ISP.

Accessing the system board

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Additional printer setup 27

Note: This task requires a flathead screwdriver.

1 Turn the screws counterclockwise to loosen them.

2 Pull the system board forward to remove it.

3 Use the following illustration to locate the appropriate connectors.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

Additional printer setup 28

1 ISP connector

2 Firmware and flash memory card connectors

3 Memory card connectors

4 Push the system board back into place.

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

An optional memory card can be purchased separately and attached to the system board.

1 Access the system board.

For more information, see “Accessing the system board” on page 26.

Note: This task requires a flathead screwdriver.

2 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

Additional printer setup 29

3 On the system board, open the memory card connector latches.

4 Align the notch on the memory card to the ridge on the connector.

1 Notch

2 Ridge

Additional printer setup 30

5 Push the memory card into the connector until it clicks into place.

Installing a flash memory or firmware card

The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed, but the connectors are interchangeable.

1 Access the system board.

For more information, see “Accessing the system board” on page 26.

Notes:

• This task requires a flathead screwdriver.

• Do not unplug the fan cable upon opening the metal panel.

2 Unpack the card.

Note: Avoid touching the connection points along the edge of the card.

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