Epson WorkForce Pro WF-R8590 User's Guide
WF-R8590 User's Guide
Contents
WF-R8590 User's Guide............................................................................................................................ 15
Product Basics .......................................................................................................................................... 16
Using the Control Panel ..................................................................................................................... 16
Control Panel Buttons and Lights.................................................................................................. 17
Status Icon Information............................................................................................................. 18
Status Button Information ......................................................................................................... 19
Setting a Password and Locking the Control Panel....................................................................... 20
Entering Characters on the LCD Screen................................................................................... 22
Using Presets............................................................................................................................ 22
Setting User Feature Restrictions (Access Control) ...................................................................... 24
Changing LCD Screen Language.................................................................................................. 25
Adjusting Control Panel Sounds.................................................................................................... 26
Adjusting the Screen Brightness.................................................................................................... 27
Turning Off the Operation Time Out Setting .................................................................................. 28
Preventing PC Connection via USB .............................................................................................. 29
Product Parts Locations..................................................................................................................... 30
Product Parts - Front ..................................................................................................................... 31
Product Parts - Inside.................................................................................................................... 34
Product Parts - Back...................................................................................................................... 36
Using Eco Mode and Other Power Saving Settings ........................................................................... 37
Changing the Eco Mode Settings.................................................................................................. 37
Changing the Sleep Timer Settings............................................................................................... 38
Changing the Power Off Timer Settings ........................................................................................ 39
Epson Connect Solutions for Smartphones, Tablets, and More......................................................... 40
Using Epson Email Print ............................................................................................................... 40
Using the Epson iPrint Mobile App ................................................................................................ 41
Using Epson Remote Print ........................................................................................................... 41
Using Epson Scan to Cloud........................................................................................................... 42
Using AirPrint .................................................................................................................................... 42
Using Google Cloud Print................................................................................................................... 43
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Setting Up Google Cloud Print on a Chromebook ......................................................................... 44
Wi-Fi or Wired Networking........................................................................................................................ 46
Wi-Fi Infrastructure Mode Setup......................................................................................................... 46
Selecting Wireless Network Settings From the Control Panel ....................................................... 47
Wi-Fi Direct Mode Setup .................................................................................................................... 49
Enabling Wi-Fi Direct Mode........................................................................................................... 50
Wi-Fi Protected Setup (WPS)............................................................................................................. 53
Using WPS to Connect to a Network............................................................................................. 53
Printing a Network Status Sheet......................................................................................................... 54
Changing or Updating Network Connections ..................................................................................... 55
Accessing the Web Config Utility................................................................................................... 55
Changing a USB Connection to a Wi-Fi Connection...................................................................... 55
Changing a Wi-Fi Connection to a Wired Network Connection...................................................... 56
Connecting to a New Wi-Fi Router ................................................................................................ 56
Configuring Email Server Settings................................................................................................. 57
Disabling Wi-Fi Features............................................................................................................... 58
Enabling Epson Universal Print Driver (PCL) or PostScript Printing.................................................... 60
Selecting PDL (Page Description Language) Settings....................................................................... 60
PDL Print Configuration Options.................................................................................................... 61
Selecting Printer Language and Interface Settings ............................................................................ 64
Printer Language and Interface Options........................................................................................ 65
Printing a PS3 (PostScript) Status Sheet ........................................................................................... 66
Loading Paper ........................................................................................................................................... 67
Loading Paper in the Cassette........................................................................................................... 67
Loading Paper and Envelopes in the Rear Paper Feed Slot .............................................................. 70
Loading Paper in the Front Paper Feed Slot ...................................................................................... 74
Paper Loading Capacity..................................................................................................................... 76
Available Epson Papers..................................................................................................................... 77
Paper or Media Type Settings - Printing Software.............................................................................. 80
Selecting the Paper Settings for Each Source - Control Panel........................................................... 81
Paper Type Settings - Control Panel ............................................................................................. 82
Selecting Default Paper Settings - Administrator................................................................................ 83
Selecting the Default Printer Settings............................................................................................ 83
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Paper Source Settings Options................................................................................................. 85
Setting the Universal Print Settings ............................................................................................... 85
Universal Print Settings Options ............................................................................................... 86
Installing the Optional Cabinet and Paper Cassettes ......................................................................... 87
Installing the Optional Cabinet....................................................................................................... 88
Installing the Optional Paper Cassette Units ................................................................................. 95
Enabling the Optional Paper Cassettes - Windows................................................................. 101
Enabling the Optional Paper Cassettes - OS X ...................................................................... 102
Placing Originals on the Product........................................................................................................... 104
Placing Originals on the Scanner Glass........................................................................................... 104
Placing Originals in the Automatic Document Feeder...................................................................... 105
Copying.................................................................................................................................................... 108
Copying Documents or Photos......................................................................................................... 108
Copying Options............................................................................................................................... 109
Printing from a Computer....................................................................................................................... 112
Printing with the Standard Epson Printer Software - Windows......................................................... 112
Selecting Basic Print Settings - Windows.................................................................................... 112
Paper Source Options - Windows........................................................................................... 115
Print Quality Options - Windows ............................................................................................. 115
Multi-Page Printing Options - Windows................................................................................... 116
Selecting Double-sided Printing Settings - Windows................................................................... 116
Double-sided Printing Options - Windows............................................................................... 119
Print Density Adjustments - Windows..................................................................................... 119
Selecting Additional Layout and Print Options - Windows........................................................... 120
Custom Color Correction Options - Windows.......................................................................... 122
Image Options and Additional Settings - Windows.................................................................. 123
Header/Footer Settings - Windows......................................................................................... 124
Selecting a Printing Preset - Windows......................................................................................... 125
Selecting Extended Settings - Windows...................................................................................... 126
Extended Settings - Windows................................................................................................. 127
Printing Your Document or Photo - Windows............................................................................... 128
Locking Printer Settings - Windows............................................................................................. 129
Administrator Lock Settings.................................................................................................... 131
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Entering a User ID and Password for Printing ............................................................................. 132
Selecting Default Print Settings - Windows.................................................................................. 133
Changing the Language of the Printer Software Screens....................................................... 134
Changing Automatic Update Options .......................................................................................... 135
Printing with OS X ............................................................................................................................ 136
Selecting Basic Print Settings - OS X ......................................................................................... 137
Paper Source Options - OS X................................................................................................. 141
Print Quality Options - OS X.................................................................................................... 141
Print Options - OS X................................................................................................................ 142
Selecting Page Setup Settings - OS X......................................................................................... 142
Selecting Print Layout Options - OS X......................................................................................... 143
Selecting Double-sided Printing Settings - OS X......................................................................... 144
Double-sided Printing Options and Adjustments - OS X......................................................... 145
Managing Color - OS X................................................................................................................ 146
Color Matching and Color Options - OS X............................................................................... 147
Selecting Printing Preferences - OS X......................................................................................... 148
Printing Preferences - OS X.................................................................................................... 149
Printing Your Document or Photo - OS X..................................................................................... 150
Checking Print Status - OS X.................................................................................................. 150
Printing with the Epson Universal Print Driver - Windows................................................................. 151
Installing the Epson Universal Print Driver - Windows ................................................................ 152
Synchronizing Printer Settings - Epson Universal Print Driver - Windows................................... 156
Selecting Basic Print Settings - Epson Universal Print Driver - Windows .................................... 158
Selecting Additional Layout and Print Options - Epson Universal Print Driver - Windows ........... 160
Selecting Maintenance Options - Epson Universal Print Driver - Windows.................................. 162
Extended Settings - Epson Universal Print Driver - Windows ................................................. 163
Selecting Default Print Settings - Epson Universal Print Driver - Windows.................................. 164
Locking Printer Settings - Epson Universal Print Driver - Windows ............................................. 166
Epson Universal Print Driver Lock Settings............................................................................. 168
Adding Network Printers - Epson Universal Print Driver - Windows............................................. 169
Printing with the PostScript (PS3) Printer Software - Windows ........................................................ 172
Installing the PostScript (PS3) Printer Software - Windows ........................................................ 172
Enabling the Optional Paper Cassettes - PostScript Printer Software - Windows ....................... 172
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Selecting Basic Print Settings - PostScript Printer Software - Windows ...................................... 174
Selecting Additional Layout and Print Options - PostScript Printer Software - Windows ............. 177
Selecting Default Print Settings - PostScript Printer Software - Windows.................................... 178
Printing with the PostScript (PS3) Printer Software - OS X .............................................................. 179
Installing the PostScript (PS3) Printer Software - OS X............................................................... 180
Enabling the Optional Paper Cassettes - PostScript Printer Software - OS X.............................. 180
Selecting Basic Print Settings - PostScript Printer Software - OS X ............................................ 181
Selecting Page Setup Settings - PostScript Printer Software - OS X........................................... 187
Selecting Print Layout Options - PostScript Printer Software - OS X........................................... 188
Sizing Printed Images - PostScript Printer Software - OS X ....................................................... 189
Managing Color - PostScript Printer Software - OS X ................................................................. 189
Printing Your Document or Photo - PostScript Printer Software - OS X....................................... 190
Checking Print Status - PostScript Printer Software - OS X ................................................... 190
Cancelling Printing Using a Product Button...................................................................................... 191
Scanning.................................................................................................................................................. 192
Starting a Scan................................................................................................................................. 192
Starting a Scan Using the Product Control Panel........................................................................ 192
Scanning to Email................................................................................................................... 194
Scanning to a Network Folder or FTP Server.......................................................................... 196
Control Panel Scanning Options............................................................................................. 198
Creating Contacts for Scanning.............................................................................................. 200
Adding and Assigning Scan Jobs............................................................................................ 202
Starting a Scan with Document Capture Pro or Document Capture ............................................ 203
Starting a Scan Using the Epson Scan Icon................................................................................ 206
Starting a Scan from a Scanning Program................................................................................... 208
Selecting Epson Scan Settings ........................................................................................................ 210
Scan Modes................................................................................................................................. 210
Selecting the Scan Mode............................................................................................................. 211
Scanning in Office Mode.............................................................................................................. 211
Available Document Source Settings - Office Mode................................................................ 214
Selecting a Scan Area - Office Mode ...................................................................................... 214
Available Image Adjustments - Office Mode ........................................................................... 217
Scanning in Professional Mode................................................................................................... 218
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Available Document Source Settings - Professional Mode..................................................... 221
Available Image Types - Professional Mode........................................................................... 221
Selecting a Scan Area - Professional Mode............................................................................ 222
Available Image Adjustments - Professional Mode................................................................. 225
Selecting a Scan Size - Professional Mode............................................................................. 227
Image Preview Guidelines........................................................................................................... 230
Scan Resolution Guidelines ........................................................................................................ 230
Selecting Scan File Settings........................................................................................................ 232
Available Scanned File Types and Optional Settings.............................................................. 234
Scanning with OS X Using Image Capture....................................................................................... 235
Available Scan Settings - OS X Image Capture........................................................................... 237
Scanning Special Projects................................................................................................................ 238
Scanning to a SharePoint Server or Cloud Service..................................................................... 238
Scanning Multi-Page Originals as Separate Files........................................................................ 240
Entering a User ID and Password for Scanning - Windows.............................................................. 241
Faxing....................................................................................................................................................... 243
Connecting a Telephone or Answering Machine.............................................................................. 243
Setting Up Fax Features .................................................................................................................. 249
Setting Up Basic Fax Features.................................................................................................... 249
Selecting Your Country or Region........................................................................................... 249
Selecting the Date and Time................................................................................................... 251
Using the Fax Setup Wizard ................................................................................................... 253
Selecting the Line Type........................................................................................................... 255
Setting the Number of Rings to Answer .................................................................................. 257
Selecting Advanced Fax Settings................................................................................................ 259
User Default Settings - Fax..................................................................................................... 261
Send Settings - Fax................................................................................................................. 262
Receive Settings - Fax............................................................................................................ 262
Output Settings - Fax.............................................................................................................. 263
Basic Settings - Fax................................................................................................................ 265
Security Settings - Fax............................................................................................................ 266
Setting Up Fax Features Using the Fax Utility - Windows............................................................ 267
Setting Up Fax Features Using the Fax Utility - OS X.................................................................. 269
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Setting Up Contacts and Contact Groups......................................................................................... 270
Setting Up Contacts Using the Product Control Panel................................................................. 270
Creating a Contact.................................................................................................................. 271
Editing or Deleting a Contact .................................................................................................. 273
Creating a Contact Group....................................................................................................... 274
Editing or Deleting a Contact Group........................................................................................ 276
Setting Up Speed/Group Dial Lists Using the Fax Utility - Windows............................................ 278
Setting Up Speed/Group Dial Lists Using the Fax Utility - OS X.................................................. 282
Sending Faxes................................................................................................................................. 284
Sending Faxes from the Product Control Panel........................................................................... 284
Sending a Fax Using the Keypad, Contact List, or History...................................................... 284
Fax Sending Options .............................................................................................................. 286
Sending a Fax at a Specified Time ......................................................................................... 288
Sending a Fax on Demand ..................................................................................................... 289
Sending a Stored Fax ............................................................................................................. 290
Dialing Fax Numbers from a Connected Telephone ............................................................... 292
Sending Faxes Using the Fax Utility - Windows .......................................................................... 293
Sending Faxes Using the Fax Utility - OS X................................................................................. 295
Receiving Faxes............................................................................................................................... 298
Fax Reception ............................................................................................................................. 298
Receiving Faxes Automatically ................................................................................................... 299
Receiving Faxes Manually........................................................................................................... 299
Forwarding Received Faxes........................................................................................................ 300
Receiving a Fax by Polling .......................................................................................................... 301
Viewing a Fax on the LCD Screen............................................................................................... 302
Checking Fax Status ....................................................................................................................... 303
Printing Fax Reports......................................................................................................................... 304
Fax Report Options ..................................................................................................................... 304
Using USB Flash Drives With Your Product ......................................................................................... 306
Inserting a USB Flash Drive............................................................................................................. 306
USB Device Photo File Specifications......................................................................................... 306
Removing a USB Flash Drive........................................................................................................... 307
Viewing and Printing From the LCD Screen..................................................................................... 307
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Printing JPEG Photos.................................................................................................................. 307
Printing TIFF and PDF Files ....................................................................................................... 309
Photo Adjustment Options - Device Mode................................................................................... 309
Print Setting Options - Device Mode............................................................................................ 310
Transferring Files on a USB Flash Drive .......................................................................................... 311
Setting Up File Sharing for File Transfers From Your Computer ................................................. 311
Transferring Files from a USB Flash Drive to Your Computer ..................................................... 312
Replacing Ink Supply Units (Ink Packs) and Maintenance Boxes....................................................... 314
Check Ink and Maintenance Box Status........................................................................................... 314
Checking Ink Status on the LCD Screen...................................................................................... 315
Checking Ink and Maintenance Box Status With Windows.......................................................... 315
Checking Ink and Maintenance Box Status with OS X................................................................. 317
Purchase Epson Ink Packs and Maintenance Boxes....................................................................... 318
Ink Supply Unit (Ink Pack) Part Numbers..................................................................................... 318
Removing and Installing Ink Packs................................................................................................... 319
Printing with Black Ink and Expended Color Ink Packs .................................................................... 323
Printing with Expended Color Ink Packs - Windows .................................................................... 323
Printing with Expended Color Ink Packs - OS X........................................................................... 324
Conserving Low Black Ink with Windows ......................................................................................... 325
Replacing the Maintenance Box....................................................................................................... 326
Adjusting Print Quality............................................................................................................................ 328
Print Head Maintenance................................................................................................................... 328
Print Head Nozzle Check............................................................................................................. 328
Checking the Nozzles Using the Product Control Panel ......................................................... 329
Checking the Nozzles Using a Computer Utility...................................................................... 331
Print Head Cleaning .................................................................................................................... 332
Cleaning the Print Head Using the Product Control Panel...................................................... 333
Cleaning the Print Head Using a Computer Utility................................................................... 334
Flushing the Ink Tubes............................................................................................................ 336
Print Head Alignment ....................................................................................................................... 337
Aligning the Print Head Using the Product Control Panel............................................................ 338
Aligning the Print Head Using a Computer Utility......................................................................... 340
Cleaning the Paper Guide................................................................................................................ 342
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Cleaning and Transporting Your Product ............................................................................................. 344
Cleaning Your Product..................................................................................................................... 344
Transporting Your Product............................................................................................................... 347
Solving Problems.................................................................................................................................... 350
Checking for Software Updates........................................................................................................ 350
Product Status Messages ................................................................................................................ 351
Status Menu Error Codes................................................................................................................. 352
Running a Product Check ................................................................................................................ 356
Resetting Control Panel Defaults ..................................................................................................... 357
Solving Setup Problems................................................................................................................... 358
Product Does Not Turn On or Off................................................................................................. 359
Noise After Ink Installation........................................................................................................... 359
Software Installation Problems.................................................................................................... 359
Solving Network Problems............................................................................................................... 360
Product Cannot Connect to a Wireless Router or Access Point .................................................. 360
Network Software Cannot Find Product on a Network................................................................. 362
Product Does Not Appear in OS X Printer Window...................................................................... 362
Cannot Print Over a Network....................................................................................................... 363
Cannot Scan Over a Network...................................................................................................... 364
Solving Copying Problems............................................................................................................... 365
Product Makes Noise, But Nothing Copies.................................................................................. 366
Product Makes Noise When It Sits for a While............................................................................. 366
Originals Do Not Feed From the Automatic Document Feeder.................................................... 366
Solving Paper Problems................................................................................................................... 366
Paper Feeding Problems............................................................................................................. 367
Paper Jam Problems in the Front Cover (A)................................................................................ 368
Paper Jam Problems in the Rear Paper Feed Slot (B1) .............................................................. 370
Paper Jam Problems in the Front Paper Feed Slot (B2).............................................................. 371
Paper Jam Problems in the Cassette (C1/C2/C3/C4).................................................................. 373
Paper Jam Problems in the Rear Cover 1 (D1)............................................................................ 375
Paper Jam Problems in the Rear Cover (E) of the Optional Paper Cassette Unit ....................... 377
Document Jams in the Automatic Document Feeder (F)............................................................. 379
Paper Ejection Problems............................................................................................................. 384
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Solving PostScript Printing Problems............................................................................................... 384
Nothing Prints Using the Postscript Printing Software................................................................. 384
Documents Print Incorrectly Using the Postscript Printing Software............................................ 385
Accessing Printer Properties - Postscript - Windows................................................................... 385
Solving Problems Printing from a Computer..................................................................................... 386
Nothing Prints.............................................................................................................................. 386
Product Icon Does Not Appear in Windows Taskbar................................................................... 387
Printing is Slow............................................................................................................................ 388
Solving Page Layout and Content Problems.................................................................................... 389
Inverted Image............................................................................................................................. 389
Too Many Copies Print................................................................................................................ 390
Blank Pages Print........................................................................................................................ 390
Incorrect Margins on Printout....................................................................................................... 391
Incorrect Characters Print............................................................................................................ 391
Incorrect Image Size or Position.................................................................................................. 391
Slanted Printout........................................................................................................................... 392
Solving Print Quality Problems......................................................................................................... 392
White or Dark Lines in Printout.................................................................................................... 393
Blurry or Smeared Printout.......................................................................................................... 394
Faint Printout or Printout Has Gaps............................................................................................. 395
Grainy Printout............................................................................................................................. 396
Incorrect Colors........................................................................................................................... 397
Solving Scanning Problems ............................................................................................................. 397
Scanning Software Does Not Operate Correctly ......................................................................... 398
Cannot Start Epson Scan............................................................................................................ 398
Solving Scanned Image Quality Problems....................................................................................... 399
Image Consists of a Few Dots Only............................................................................................. 400
Line of Dots Appears in All Scanned Images............................................................................... 400
Straight Lines in an Image Appear Crooked................................................................................ 400
Image is Distorted or Blurry......................................................................................................... 401
Image Colors are Patchy at the Edges ........................................................................................ 401
Image is Too Dark ....................................................................................................................... 401
Back of Original Image Appears in Scanned Image .................................................................... 402
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Ripple Patterns Appear in an Image............................................................................................ 402
Scanned Image Colors Do Not Match Original Colors................................................................. 402
Scan Area is Not Adjustable in Thumbnail Preview..................................................................... 403
Scanned Image Edges are Cropped ........................................................................................... 403
Solving Faxing Problems.................................................................................................................. 403
Cannot Send or Receive Faxes................................................................................................... 404
Cannot Receive Faxes with a Telephone Connected to Your Product ........................................ 405
Fax Memory Full Error Appears................................................................................................... 406
Sent Fax Quality is Poor.............................................................................................................. 406
Sent Fax is Received in an Incorrect Size ................................................................................... 407
Received Fax Quality is Poor ...................................................................................................... 408
Received Fax is Not Printed........................................................................................................ 408
Solving USB Flash Drive Problems.................................................................................................. 408
Cannot View or Print from a USB Flash Drive.............................................................................. 408
Cannot Save Files on a USB Flash Drive.................................................................................... 409
Cannot Transfer Files To or From a USB Flash Drive ................................................................. 409
When to Uninstall Your Product Software ........................................................................................ 410
Uninstalling Product Software - Windows.................................................................................... 410
Uninstalling Product Software - OS X.......................................................................................... 411
Where to Get Help............................................................................................................................ 412
Technical Specifications ........................................................................................................................ 413
Windows System Requirements ...................................................................................................... 413
OS X System Requirements............................................................................................................. 414
Scanning Specifications................................................................................................................... 414
Automatic Document Feeder (ADF) Specifications.......................................................................... 415
Fax Specifications............................................................................................................................ 416
Paper Specifications ........................................................................................................................ 417
Printable Area Specifications ........................................................................................................... 418
Ink Pack Specifications .................................................................................................................... 419
Dimension Specifications................................................................................................................. 419
Electrical Specifications ................................................................................................................... 420
Environmental Specifications........................................................................................................... 421
Interface Specifications.................................................................................................................... 421
13
External USB Device Specifications................................................................................................. 421
Network Interface Specifications...................................................................................................... 422
Safety and Approvals Specifications................................................................................................ 423
PS3 Mode Fonts............................................................................................................................... 424
PCL5 Mode Fonts ............................................................................................................................ 426
PCL6 Mode Fonts ............................................................................................................................ 428
Symbol Sets..................................................................................................................................... 430
Notices ..................................................................................................................................................... 438
General Product Safety Instructions................................................................................................. 438
Ink Pack Safety Instructions ........................................................................................................ 440
LCD Screen Safety Instructions................................................................................................... 440
Wireless Connection Safety Instructions..................................................................................... 441
Telephone Equipment Safety Instructions................................................................................... 441
FCC Compliance Statement............................................................................................................. 441
Software Notice................................................................................................................................ 444
Trademarks...................................................................................................................................... 492
Copyright Notice............................................................................................................................... 493
libTIFF Software Acknowledgment.............................................................................................. 493
A Note Concerning Responsible Use of Copyrighted Materials................................................... 494
Default Delay Times for Power Management for Epson Products............................................... 494
Copyright Attribution.................................................................................................................... 494
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WF-R8590 User's Guide
Welcome to the WF-R8590 User's Guide.
For a printable PDF copy of this guide, click here.
15
Product Basics
See these sections to learn about the basic features of your product.
Using the Control Panel
Product Parts Locations
Using Eco Mode and Other Power Saving Settings
Epson Connect Solutions for Smartphones, Tablets, and More
Using AirPrint
Using Google Cloud Print
Using the Control Panel
See these sections to learn about the control panel and select control panel settings.
Control Panel Buttons and Lights
Setting a Password and Locking the Control Panel
Setting User Feature Restrictions (Access Control)
Changing LCD Screen Language
Adjusting Control Panel Sounds
Adjusting the Screen Brightness
Turning Off the Operation Time Out Setting
Preventing PC Connection via USB
Parent topic: Product Basics
16
Control Panel Buttons and Lights
1
The power button and light
2
The home button
3
The Interrupt button
4
The Reset button
5
The Stop button
6 The LCD screen
7
The back button
8 The Status button and lights
9 The numeric keypad
10 The C clear button
11 The B&W button
12 The Color button
17
Status Icon Information
Status Button Information
Parent topic: Using the Control Panel
Status Icon Information
Your product may display status icons on the LCD screen for certain product status conditions. Press
to view or change the current network settings.
Icons Description
Displays additional information or instructions, such as on loading paper or placing a
document.
A document is in the Automatic Document Feeder (ADF).
One or more of the ink cartridges are running low on ink or the maintenance box is nearly full.
Press the Status button to open the Status Menu, select Printer Information, and check the
status of the consumables.
One or more of the ink cartridges are expended or the maintenance box is full.
Press the Status button to open the Status Menu, select Printer Information, and check the
status of the consumables.
Unread or unprinted fax data is stored in the product. If you have set up the product to save
received faxes on a computer or external storage device, this icon may also indicate that
received faxes have not been saved on the computer or storage device.
Fax memory usage.
Fax memory is full. Delete received faxes you have already read or printed. If you have set up
the product to save received faxes on a computer or external storage device, turn on the
computer or connect the storage device to the product.
A Wi-Fi or an Ethernet connection is being processed.
No Ethernet connection.
An Ethernet connection has been established.
18
Icons Description
No Wi-Fi connection.
A Wi-Fi network error has occurred or the product is searching for a connection.
A Wi-Fi connection has been established. The number of bars indicates the connection's signal
strength.
An Ad hoc connection has been established.
A Wi-Fi Direct mode connection has been established.
A Simple AP mode connection has been established.
Access to the product's functions are restricted to authorized users. Press the icon to log in to
the printer. (You need to enter a user name and password.) Contact your administrator if you
do not know the login information.
Access to the product's functions are restricted to authorized users and a user is currently
logged in. Press the icon to log out.
Parent topic: Control Panel Buttons and Lights
Status Button Information
Press the Status button on the control panel to view the current product and job status.
Function Description
Printer Information Displays the status of consumables and any errors that have occurred
Job Monitor Displays the current job and any jobs waiting to be processed.
Job History Displays the job history and any error codes for failed jobs in the
Job Storage Select Inbox to display received faxes stored in the product's history.
with the product. Select the error from the list to display the error
message.
history.
19
Function Description
Confidential Job Displays jobs that require a password to print.
Parent topic: Control Panel Buttons and Lights
Setting a Password and Locking the Control Panel
You can set an administrator password to lock the following settings and prevent them from being
changed:
• System Administration Setup settings
• Eco mode settings
• Presets
• Contacts
Note: For more information on administration settings, see the Administrator's Guide.
1. Press the home button, if necessary.
2. Select Setup.
You see a screen like this:
3. Scroll down and select Admin Settings.
4. Select Admin Password.
5. Select Register.
20
You see a screen like this:
6. Use the displayed keyboard to enter a password, and press .
7. Enter your password again to confirm.
8. Select OK.
9. Select Lock Setting and select On.
When the control panel is locked, you must enter the password to access any of the locked settings.
Note: If you forget your password, contact Epson for assistance.
Entering Characters on the LCD Screen
Using Presets
Parent topic: Using the Control Panel
Related tasks
Setting User Feature Restrictions (Access Control)
21
Entering Characters on the LCD Screen
Follow these guidelines to enter characters for passwords and other settings.
• To move the cursor, select or .
• To change the case of letters, select .
• To delete the previous character, select .
• To enter numbers or symbols, select .
• To enter a space, select .
Using Presets
Parent topic: Setting a Password and Locking the Control Panel
You can save frequently used copy, fax, and scan settings as presets. This lets you easily reuse them
whenever necessary.
Note: Presets can be locked by an administrator. If you cannot access or change presets, contact your
administrator for assistance.
1. Press the home button, if necessary.
2. Select Presets. Enter the Administrator password, if necessary.
22
You see a screen like this:
3. Select Add New.
4. Select the function for which you want to set up a preset.
You see the main screen for that function, such as the Copy screen:
5. Select the settings you want to save and select Save.
23
You see a screen like this:
6. Use the displayed keyboard to enter a name for the preset and press .
7. Select Save.
When you copy, fax, or scan, you can use the preset by selecting Presets and selecting your preset
from the list.
Parent topic: Setting a Password and Locking the Control Panel
Related tasks
Entering Characters on the LCD Screen
Setting User Feature Restrictions (Access Control)
Using Web Config Access Control Settings, you can restrict product features for individual users to
prevent misuse of the product. Restricted features require the user to enter an ID and password on the
product control panel.
After feature restrictions have been set up in Web Config, you must enable them using the product
control panel.
Note: For more information on administration settings, see the Administrator's Guide.
1. Press the home button, if necessary.
2. Select Setup.
24
You see a screen like this:
3. Scroll down and select System Administration.
4. Scroll down and select Security Settings.
5. Select Access Control.
6. Select On.
7. Select whether to allow Jobs Without Authentication.
Parent topic: Using the Control Panel
Related tasks
Setting a Password and Locking the Control Panel
Entering a User ID and Password for Printing
Entering a User ID and Password for Scanning - Windows
Changing LCD Screen Language
You can change the language used on the LCD screen.
Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
25
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Scroll down and select Language.
6. Select a language.
Parent topic: Using the Control Panel
Adjusting Control Panel Sounds
You can adjust the sound level heard when you press buttons on the control panel.
Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
26
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Select Sound.
6. Select Button Press.
7. Press to decrease or toincrease the sound.
8. Select OK to exit.
Note: You can also adjust the Sound Type and the sound level for various product functions.
Parent topic: Using the Control Panel
Adjusting the Screen Brightness
You can adjust the brightness of the LCD screen.
1. Press the home button, if necessary.
2. Select Setup.
27
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Select LCD Brightness.
6. Adjust the screen brightness by selecting a brightness level or by pressing the left or right arrow
button.
7. Select OK to exit.
Parent topic: Using the Control Panel
Turning Off the Operation Time Out Setting
The Operation Time Out setting causes the LCD screen to return to the Home screen after a few minutes
of inactivity. This feature is enabled by default, but you can turn it off.
Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
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You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Scroll down and select Operation Time Out.
6. Select Off.
Parent topic: Using the Control Panel
Preventing PC Connection via USB
You can disable access from a USB-connected computer. This restricts non-network access to the
product and protects the security of confidential scanned documents.
1. Press the home button, if necessary.
2. Select Setup.
You see a screen like this:
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3. Scroll down and select System Administration.
4. Select Printer Settings.
You see a screen like this:
5. Scroll down and select PC Connection via USB.
6. Select Disable.
Parent topic: Using the Control Panel
Product Parts Locations
See these sections to identify the parts on your product.
Product Parts - Front
Product Parts - Inside
Product Parts - Back
Parent topic: Product Basics
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