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WorkForce Pro WF-M5694
Installation Guide
4 pgs1.41 Mb0
User's Guide
391 pgs4.11 Mb0
Administrator's Guide
56 pgs2.37 Mb0
Table of contents
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Epson WorkForce Pro WF-M5694 User's Guide

WF-M5694 User's Guide

Contents

WF-M5694 User's Guide............................................................................................................................ 15
Product Basics .......................................................................................................................................... 16
Using the Control Panel ..................................................................................................................... 16
Control Panel Buttons and Lights .................................................................................................. 17
Status Icon Information ............................................................................................................. 18
Status Button Information ......................................................................................................... 19
Setting a Password and Locking the Control Panel ....................................................................... 20
Entering Characters on the LCD Screen................................................................................... 22
Using Presets............................................................................................................................ 22
Product Parts Locations ..................................................................................................................... 28
Product Parts - Top........................................................................................................................ 29
Product Parts - Inside .................................................................................................................... 32
Product Parts - Back...................................................................................................................... 33
Checking for Software Updates.......................................................................................................... 33
Using Eco Mode and Other Power Saving Settings ........................................................................... 34
Changing the Power Off Timer Settings ........................................................................................ 36
Epson Connect Solutions for Smartphones, Tablets, and More ......................................................... 37
Using the Epson iPrint Mobile App ................................................................................................ 38
Using AirPrint .................................................................................................................................... 40
Using Google Cloud Print................................................................................................................... 40
Setting Up Google Cloud Print on a Chromebook ......................................................................... 41
3
Using Fire OS Printing ....................................................................................................................... 42
Using Windows 10 Mobile Printing .................................................................................................... 43
Wi-Fi or Wired Networking........................................................................................................................ 44
Wi-Fi Infrastructure Mode Setup......................................................................................................... 44
Selecting Wireless Network Settings From the Control Panel ....................................................... 45
Wi-Fi Direct Mode Setup .................................................................................................................... 48
Wi-Fi Protected Setup (WPS)............................................................................................................. 51
Printing a Network Status Sheet......................................................................................................... 52
Changing or Updating Network Connections ..................................................................................... 54
Accessing the Web Config Utility................................................................................................... 54
Changing a Wi-Fi Connection to a Wired Network Connection...................................................... 55
Enabling Epson Universal Print Driver (PCL) or PostScript Printing.................................................... 57
Installing the Epson Universal Print Driver - Windows ....................................................................... 57
Installing the PostScript (PS3) Printer Software - Windows ............................................................... 61
Installing the PostScript (PS3) Printer Software - OS X...................................................................... 61
Selecting PDL (Page Description Language) Settings ....................................................................... 62
Selecting Printer Language and Interface Settings ............................................................................ 65
Printing a PS3 (PostScript) Status Sheet ........................................................................................... 67
Loading Paper ........................................................................................................................................... 69
Loading Paper in the Cassette ........................................................................................................... 69
Loading Paper and Envelopes in the Rear Paper Feed Slot .............................................................. 73
Paper Loading Capacity ..................................................................................................................... 78
Available Epson Papers ..................................................................................................................... 79
Paper or Media Type Settings - Printing Software.............................................................................. 80
Selecting the Paper Settings for Each Source - Control Panel ........................................................... 80
4
Selecting Default Paper Settings - Administrator................................................................................ 82
Paper Source Settings Options................................................................................................. 84
Universal Print Settings Options ............................................................................................... 86
Installing and Enabling the Optional Second Paper Cassette ............................................................ 86
Placing Originals on the Product ............................................................................................................. 88
Placing Originals on the Scanner Glass ............................................................................................. 88
Placing Originals in the Automatic Document Feeder ........................................................................ 89
Copying ...................................................................................................................................................... 93
Copying Documents or Photos........................................................................................................... 93
Copying Options................................................................................................................................. 94
Printing from a Computer ......................................................................................................................... 97
Printing with Windows ........................................................................................................................ 97
Selecting Basic Print Settings - Windows ...................................................................................... 97
Paper Source Options - Windows ............................................................................................. 99
Print Quality Options - Windows ............................................................................................. 100
Multi-Page Printing Options - Windows................................................................................... 100
Selecting Double-sided Printing Settings - Windows ................................................................... 101
Double-sided Printing Options - Windows............................................................................... 103
Print Density Adjustments - Windows ..................................................................................... 104
Selecting Additional Layout and Print Options - Windows ........................................................... 105
Image Options and Additional Settings - Windows.................................................................. 106
Header/Footer Settings - Windows ......................................................................................... 107
Selecting a Printing Preset - Windows......................................................................................... 108
Selecting Extended Settings - Windows ...................................................................................... 110
Printing Your Document or Photo - Windows............................................................................... 111
Selecting Default Print Settings - Windows.................................................................................. 112
Changing the Language of the Printer Software Screens ....................................................... 113
Changing Automatic Update Options .......................................................................................... 114
Printing with OS X ............................................................................................................................ 115
Selecting Basic Print Settings - OS X ......................................................................................... 116
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Paper Source Options - OS X ................................................................................................. 119
Print Quality Options - OS X.................................................................................................... 119
Selecting Page Setup Settings - OS X......................................................................................... 120
Selecting Print Layout Options - OS X......................................................................................... 121
Selecting Double-sided Printing Settings - OS X ......................................................................... 121
Double-sided Printing Options and Adjustments - OS X ......................................................... 123
Managing Color - OS X................................................................................................................ 123
Color Matching Options - OS X ............................................................................................... 124
Selecting Printing Preferences - OS X......................................................................................... 124
Printing Preferences - OS X.................................................................................................... 125
Printing Your Document or Photo - OS X..................................................................................... 126
Checking Print Status - OS X .................................................................................................. 126
Printing with the Epson Universal Print Driver - Windows................................................................. 127
Synchronizing Printer Settings - Epson Universal Print Driver - Windows ................................... 128
Selecting Basic Print Settings - Epson Universal Print Driver - Windows .................................... 129
Selecting Additional Layout and Print Options - Epson Universal Print Driver - Windows ........... 132
Selecting Maintenance Options - Epson Universal Print Driver - Windows.................................. 134
Extended Settings - Epson Universal Print Driver - Windows ................................................. 135
Selecting Default Print Settings - Epson Universal Print Driver - Windows.................................. 136
Locking Printer Settings - Epson Universal Print Driver - Windows ............................................. 138
Epson Universal Print Driver Locked Setting Options ............................................................. 139
Adding Network Printers - Epson Universal Print Driver - Windows............................................. 140
Printing with the PostScript (PS3) Printer Software - Windows ........................................................ 143
Enabling the Optional Paper Cassette - PostScript Printer Software - Windows ......................... 143
Selecting Basic Print Settings - PostScript Printer Software - Windows ...................................... 144
Selecting Additional Layout and Print Options - PostScript Printer Software - Windows ............. 147
Selecting Default Print Settings - PostScript Printer Software - Windows.................................... 148
Printing with the PostScript (PS3) Printer Software - OS X .............................................................. 149
Enabling the Optional Paper Cassette - PostScript Printer Software - OS X ............................... 150
Selecting Basic Print Settings - PostScript Printer Software - OS X ............................................ 151
Selecting Page Setup Settings - PostScript Printer Software - OS X........................................... 155
Selecting Print Layout Options - PostScript Printer Software - OS X ........................................... 156
Sizing Printed Images - PostScript Printer Software - OS X ....................................................... 157
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Managing Color - PostScript Printer Software - OS X ................................................................. 157
Printing Your Document or Photo - PostScript Printer Software - OS X....................................... 158
Checking Print Status - PostScript Printer Software - OS X ................................................... 159
Cancelling Printing Using a Product Button...................................................................................... 160
Scanning .................................................................................................................................................. 161
Starting a Scan................................................................................................................................. 161
Starting a Scan Using the Product Control Panel ........................................................................ 161
Adding and Assigning Scan Jobs............................................................................................ 163
Starting a Scan with Document Capture Pro or Document Capture ............................................ 164
Starting a Scan Using the Epson Scan Icon ................................................................................ 167
Starting a Scan from a Scanning Program................................................................................... 169
Selecting Epson Scan Settings ........................................................................................................ 171
Scan Modes................................................................................................................................. 171
Selecting the Scan Mode............................................................................................................. 171
Scanning in Office Mode.............................................................................................................. 172
Available Document Source Settings - Office Mode................................................................ 175
Selecting a Scan Area - Office Mode ...................................................................................... 175
Available Image Adjustments - Office Mode ........................................................................... 178
Scanning in Professional Mode ................................................................................................... 179
Available Document Source Settings - Professional Mode ..................................................... 182
Available Image Types - Professional Mode ........................................................................... 182
Selecting a Scan Area - Professional Mode............................................................................ 183
Available Image Adjustments - Professional Mode ................................................................. 186
Selecting a Scan Size - Professional Mode............................................................................. 188
Image Preview Guidelines........................................................................................................... 191
Scan Resolution Guidelines ........................................................................................................ 191
Selecting Scan File Settings ........................................................................................................ 193
Available Scanned File Types and Optional Settings.............................................................. 195
Scanning with OS X Using Image Capture....................................................................................... 196
Available Scan Settings - OS X Image Capture........................................................................... 198
Scanning Special Projects................................................................................................................ 199
Scanning to a SharePoint Server or Cloud Service ..................................................................... 199
Scanning Multi-Page Originals as Separate Files........................................................................ 201
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Faxing....................................................................................................................................................... 204
Connecting a Telephone or Answering Machine .............................................................................. 204
Setting Up Fax Features .................................................................................................................. 207
Setting Up Basic Fax Features .................................................................................................... 208
Selecting Your Country or Region........................................................................................... 208
Selecting the Date and Time................................................................................................... 209
Using the Fax Setup Wizard ................................................................................................... 211
Selecting the Line Type........................................................................................................... 214
Setting the Number of Rings to Answer .................................................................................. 216
Selecting Advanced Fax Settings ................................................................................................ 218
User Default Settings - Fax ..................................................................................................... 220
Send Settings - Fax................................................................................................................. 221
Receive Settings - Fax............................................................................................................ 221
Output Settings - Fax .............................................................................................................. 222
Basic Settings - Fax ................................................................................................................ 224
Security Settings - Fax ............................................................................................................ 225
Setting Up Fax Features Using the Fax Utility - Windows............................................................ 226
Setting Up Fax Features Using the Fax Utility - OS X.................................................................. 228
Setting Up Contacts and Contact Groups......................................................................................... 229
Setting Up Contacts Using the Product Control Panel................................................................. 230
Creating a Contact .................................................................................................................. 230
Editing or Deleting a Contact .................................................................................................. 232
Creating a Contact Group ....................................................................................................... 233
Editing or Deleting a Contact Group........................................................................................ 235
Setting Up Speed/Group Dial Lists Using the Fax Utility - Windows ............................................ 237
Setting Up Speed/Group Dial Lists Using the Fax Utility - OS X .................................................. 241
Sending Faxes ................................................................................................................................. 243
Sending Faxes from the Product Control Panel........................................................................... 243
Sending a Fax Using the Keypad, Contact List, or History...................................................... 243
Fax Sending Options .............................................................................................................. 245
Sending a Fax at a Specified Time ......................................................................................... 247
Sending a Fax on Demand ..................................................................................................... 248
Sending a Stored Fax ............................................................................................................. 249
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Dialing Fax Numbers from a Connected Telephone ............................................................... 250
Sending Faxes Using the Fax Utility - Windows .......................................................................... 251
Sending Faxes Using the Fax Utility - OS X................................................................................. 254
Receiving Faxes............................................................................................................................... 257
Fax Reception ............................................................................................................................. 257
Receiving Faxes Automatically ................................................................................................... 258
Receiving Faxes Manually........................................................................................................... 258
Forwarding Received Faxes........................................................................................................ 259
Receiving a Fax by Polling .......................................................................................................... 261
Viewing a Fax on the LCD Screen............................................................................................... 262
Checking Fax Status ....................................................................................................................... 262
Printing Fax Reports......................................................................................................................... 263
Fax Report Options ..................................................................................................................... 264
Using an External Device with Your Product ........................................................................................ 265
Connecting and Using a USB Flash Drive or External Device.......................................................... 265
USB Device Photo File Specifications ......................................................................................... 265
Disconnecting a USB Device............................................................................................................ 266
Viewing and Printing From the LCD Screen ..................................................................................... 266
Printing JPEG Photos.................................................................................................................. 267
Printing TIFF Files ...................................................................................................................... 268
Printing PDF Files ....................................................................................................................... 268
Photo Adjustment Options - Device Mode ................................................................................... 269
Print Setting Options - Device Mode............................................................................................ 270
Transferring Files on a USB Device ................................................................................................. 271
Setting Up File Sharing for File Transfers From Your Computer ................................................. 271
Transferring Files from a USB Device to Your Computer ............................................................ 272
Replacing the Ink Cartridge and Maintenance Box .............................................................................. 274
Check Status of the Ink Cartridge and Maintenance Box ................................................................. 274
Checking Cartridge Status on the LCD Screen............................................................................ 274
Checking Cartridge and Maintenance Box Status with Windows ................................................ 275
Checking Cartridge and Maintenance Box Status with OS X....................................................... 278
Purchase Epson Ink Cartridges and Maintenance Box .................................................................... 279
Ink Cartridge and Maintenance Box Part Numbers...................................................................... 279
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Removing and Installing the Ink Cartridge........................................................................................ 279
Replacing the Maintenance Box....................................................................................................... 284
Adjusting Print Quality............................................................................................................................ 287
Print Head Maintenance................................................................................................................... 287
Print Head Nozzle Check............................................................................................................. 287
Checking the Nozzles Using the Product Control Panel ......................................................... 288
Checking the Nozzles Using a Computer Utility...................................................................... 290
Print Head Cleaning .................................................................................................................... 293
Cleaning the Print Head Using the Product Control Panel ...................................................... 293
Cleaning the Print Head Using a Computer Utility................................................................... 296
Print Head Alignment ....................................................................................................................... 299
Aligning the Print Head Using the Product Control Panel ............................................................ 299
Aligning the Print Head Using a Computer Utility......................................................................... 301
Making Precise Alignment Adjustments ...................................................................................... 303
Cleaning the Paper Guide ................................................................................................................ 303
Cleaning and Transporting Your Product ............................................................................................. 305
Cleaning Your Product ..................................................................................................................... 305
Transporting Your Product ............................................................................................................... 307
Solving Problems .................................................................................................................................... 308
Product Status Messages ................................................................................................................ 308
Status Menu Error Codes................................................................................................................. 310
Running a Product Check ................................................................................................................ 313
Resetting Control Panel Defaults ..................................................................................................... 315
Solving Setup Problems ................................................................................................................... 316
Noise After Ink Installation ........................................................................................................... 316
Software Installation Problems .................................................................................................... 316
Solving Network Problems ............................................................................................................... 317
Product Cannot Connect to a Wireless Router or Access Point .................................................. 317
Network Software Cannot Find Product on a Network................................................................. 318
Product Does Not Appear in OS X Printer Window...................................................................... 319
Cannot Print Over a Network....................................................................................................... 320
Cannot Scan Over a Network ...................................................................................................... 321
Solving Copying Problems ............................................................................................................... 322
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Product Makes Noise, But Nothing Copies.................................................................................. 323
Product Makes Noise When It Sits for a While............................................................................. 323
Solving Paper Problems................................................................................................................... 323
Paper Feeding Problems............................................................................................................. 324
Paper Jam Problems Inside the Product ..................................................................................... 324
Paper Jam Problems in the Cassette .......................................................................................... 326
Paper Jam Problems in the Duplexer (Rear Cover)..................................................................... 328
Document Jams in the Automatic Document Feeder................................................................... 330
Paper Ejection Problems ............................................................................................................. 332
Solving PCL/PostScript Problems .................................................................................................... 332
Nothing Prints Using the PCL/Postscript Printer Software........................................................... 333
Settings Are Missing from the PCL or PostScript Printer Software .............................................. 333
Printing a PS3 (PostScript) Status Sheet..................................................................................... 333
Solving Problems Printing from a Computer..................................................................................... 333
Nothing Prints.............................................................................................................................. 334
Product Icon Does Not Appear in Windows Taskbar ................................................................... 334
Printing is Slow ............................................................................................................................ 335
Solving Page Layout and Content Problems.................................................................................... 336
Inverted Image............................................................................................................................. 337
Too Many Copies Print ................................................................................................................ 337
Blank Pages Print ........................................................................................................................ 337
Incorrect Margins on Printout....................................................................................................... 338
Incorrect Characters Print............................................................................................................ 338
Incorrect Image Size or Position.................................................................................................. 339
Slanted Printout........................................................................................................................... 339
Solving Print Quality Problems......................................................................................................... 340
White or Dark Lines in Printout .................................................................................................... 340
Blurry or Smeared Printout .......................................................................................................... 341
Faint Printout or Printout Has Gaps ............................................................................................. 342
Grainy Printout............................................................................................................................. 343
Solving Scanning Problems ............................................................................................................. 344
Scanning Software Does Not Operate Correctly ......................................................................... 344
Cannot Start Epson Scan ............................................................................................................ 345
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Scanning to a Network Folder or FTP is Slow.............................................................................. 346
Solving Scanned Image Quality Problems ....................................................................................... 346
Image Consists of a Few Dots Only............................................................................................. 347
Line of Dots Appears in All Scanned Images............................................................................... 347
Straight Lines in an Image Appear Crooked ................................................................................ 347
Image is Distorted or Blurry ......................................................................................................... 348
Image Colors are Patchy at the Edges ........................................................................................ 348
Image is Too Dark ....................................................................................................................... 348
Back of Original Image Appears in Scanned Image .................................................................... 349
Ripple Patterns Appear in an Image ............................................................................................ 349
Scanned Image Colors Do Not Match Original Colors................................................................. 349
Scan Area is Not Adjustable in Thumbnail Preview ..................................................................... 350
Scanned Image Edges are Cropped ........................................................................................... 350
Solving Faxing Problems.................................................................................................................. 350
Cannot Send or Receive Faxes................................................................................................... 350
Cannot Receive Faxes with a Telephone Connected to Your Product ........................................ 352
Uninstall Your Product Software....................................................................................................... 352
Uninstalling Product Software - Windows.................................................................................... 352
Uninstalling Product Software - OS X .......................................................................................... 354
Where to Get Help............................................................................................................................ 354
Technical Specifications ........................................................................................................................ 356
Windows System Requirements ...................................................................................................... 356
OS X System Requirements............................................................................................................. 357
Printing Specifications...................................................................................................................... 358
Scanning Specifications ................................................................................................................... 358
Automatic Document Feeder (ADF) Specifications .......................................................................... 358
Fax Specifications ............................................................................................................................ 359
Paper Specifications ........................................................................................................................ 360
Printable Area Specifications ........................................................................................................... 361
Ink Cartridge Specifications.............................................................................................................. 362
Dimension Specifications ................................................................................................................. 363
Electrical Specifications ................................................................................................................... 363
Environmental Specifications ........................................................................................................... 364
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Interface Specifications .................................................................................................................... 364
Network Interface Specifications ...................................................................................................... 365
Safety and Approvals Specifications ................................................................................................ 366
PS3 Mode Fonts............................................................................................................................... 366
PCL5 Mode Fonts (Bitstream).......................................................................................................... 368
PCL6 Mode Fonts (Bitstream).......................................................................................................... 371
PCL Mode Fonts (URW)................................................................................................................... 373
Symbol Sets ..................................................................................................................................... 375
Notices ..................................................................................................................................................... 383
Important Safety Instructions............................................................................................................ 383
General Product Safety Instructions ............................................................................................ 383
Ink Cartridge Safety Instructions.................................................................................................. 385
LCD Screen Safety Instructions................................................................................................... 386
Wireless Connection Safety Instructions ..................................................................................... 386
Telephone Equipment Safety Instructions ................................................................................... 386
FCC Compliance Statement............................................................................................................. 387
Trademarks...................................................................................................................................... 389
Copyright Notice............................................................................................................................... 390
libTIFF Software Acknowledgment.............................................................................................. 390
A Note Concerning Responsible Use of Copyrighted Materials................................................... 391
Default Delay Times for Power Management for Epson Products ............................................... 391
Copyright Attribution.................................................................................................................... 391
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WF-M5694 User's Guide
Welcome to the WF-M5694 User's Guide.
For a printable PDF copy of this guide, click here.
15

Product Basics

See these sections to learn about the basic features of your product.
Note: Printing software instructions in this manual are intended for use with the standard Epson printer software. For more information on using the Printer Command Language (PCL) or PostScript (PS3) printer software, please see the appropriate sections.
Using the Control Panel Product Parts Locations Checking for Software Updates Using Eco Mode and Other Power Saving Settings Epson Connect Solutions for Smartphones, Tablets, and More Using AirPrint Using Google Cloud Print Using Fire OS Printing Using Windows 10 Mobile Printing

Using the Control Panel

See these sections to learn about the control panel and select control panel settings.
Control Panel Buttons and Lights Setting a Password and Locking the Control Panel Changing LCD Screen Language Adjusting Control Panel Sounds Adjusting the Screen Brightness Turning Off the Operation Time Out Setting
Parent topic: Product Basics
16

Control Panel Buttons and Lights

1
The power button and light
2
The home button
3
The Interrupt button
4
The Reset button
5
The Stop button
6 The LCD screen
7
The back button
8 The Status button and lights
9 The numeric keypad
10 The C clear button
11 The B&W button
12 The Color button
Status Icon Information Status Button Information
Parent topic: Using the Control Panel
17
Status Icon Information
Your product may display status icons on the LCD screen for certain product status conditions. Press
to view or change the current network settings.
Icons Description
Displays additional information or instructions, such as on loading paper or placing a document.
A document is in the Automatic Document Feeder (ADF).
The ink cartridge is running low on ink or the maintenance box is nearly full.
Press the Status button to open the Status Menu, select Printer Information, and check the status of the consumables.
The ink cartridge is expended or the maintenance box is full.
Press the Status button to open the Status Menu, select Printer Information, and check the status of the consumables.
Unread or unprinted fax data is stored in the product. If you have set up the product to save received faxes on a computer or external storage device, this icon may also indicate that received faxes have not been saved on the computer or storage device.
Fax memory usage.
Fax memory is full. Delete received faxes you have already read or printed. If you have set up the product to save received faxes on a computer or external storage device, turn on the computer or connect the storage device to the product.
A fax is sending or receiving.
A Wi-Fi or an Ethernet connection is being processed.
No Ethernet connection.
An Ethernet connection has been established.
18
Icons Description
No Wi-Fi connection.
A Wi-Fi network error has occurred or the product is searching for a connection.
A Wi-Fi connection has been established. The number of bars indicates the connection's signal strength.
An Ad hoc connection has been established.
A Wi-Fi Direct mode connection has been established.
A Simple AP mode connection has been established.
Access to the product's functions are restricted to authorized users. Press the icon to log in to the printer. (You need to enter a user name and password.) Contact your administrator if you do not know the login information.
Access to the product's functions are restricted to authorized users and a user is currently logged in. Press the icon to log out.
Note: If you see a numbered icon on top of the Fax icon on your product's LCD screen, received faxes have been temporarily saved to the product's memory.
Parent topic: Control Panel Buttons and Lights
Status Button Information
Press the Status button on the control panel to view the current product and job status.
Function Description
Printer Displays the status of consumables and any errors that have occurred
Job Monitor Displays the current job and any jobs waiting to be processed.
with the product. Select the error from the list to display the error message.
19
Function Description
Job History Displays the job history and any error codes for failed jobs in the
history.
Job Storage Select Inbox to display received faxes stored in the product's history.
Confidential Job Displays jobs that require a password to print.
Parent topic: Control Panel Buttons and Lights

Setting a Password and Locking the Control Panel

You can set an administrator password to lock the following settings and prevent them from being changed:
• System Administration Setup settings
• Eco mode settings
• Presets
• Contacts
Note: For more information on administration settings, see the Administrator's Guide.
1. Press the home button, if necessary.
2. Select Setup.
You see a screen like this:
3. Scroll down and select Admin Settings.
20
4. Select Admin Password.
5. Select Register.
You see a screen like this:
6. Use the displayed keyboard to enter a password, and press .
7. Enter your password again to confirm.
8. Select OK.
9. Select Lock Setting and select On.
When the control panel is locked, you must enter the password to access any of the locked settings.
Note: If you forget your password, contact Epson for assistance.
Entering Characters on the LCD Screen Using Presets
Parent topic: Using the Control Panel
21
Entering Characters on the LCD Screen
Follow these guidelines to enter characters for passwords and other settings.
• To move the cursor, select or .
• To change the case of letters, select .
• To delete the previous character, select .
• To enter numbers or symbols, select .
• To enter a space, select .
Using Presets
Parent topic: Setting a Password and Locking the Control Panel
You can save frequently used copy, fax, and scan settings as presets. This lets you easily reuse them whenever necessary.
Note: Presets can be locked by an administrator. If you cannot access or change presets, contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Presets. Enter the Administrator password, if necessary.
22
You see a screen like this:
3. Select Add New.
4. Select the function for which you want to set up a preset.
You see the main screen for that function, such as the Copy screen:
5. Select the settings you want to save, and select Save.
23
You see a screen like this:
6. Use the displayed keyboard to enter a name for the preset and press .
7. Select Save.
When you copy, fax, or scan, you can use the preset by selecting Presets and selecting your preset from the list.
Parent topic: Setting a Password and Locking the Control Panel
Related tasks
Entering Characters on the LCD Screen

Changing LCD Screen Language

You can change the language used on the LCD screen.
Note: This setting can be locked by an administrator. If you cannot access or change this setting, contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
24
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Scroll down and select Language.
6. Select a language.
Parent topic: Using the Control Panel

Adjusting Control Panel Sounds

You can adjust the sound level heard when you press buttons on the control panel.
Note: This setting can be locked by an administrator. If you cannot access or change this setting, contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
25
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Select Sound.
6. Select Button Press.
7. Press to decrease or to increase the sound.
8. Select OK.
Note: You can also adjust the Sound Type and the sound level for various product functions.
Parent topic: Using the Control Panel

Adjusting the Screen Brightness

You can adjust the brightness of the LCD screen.
1. Press the home button, if necessary.
2. Select Setup.
26
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Select LCD Brightness.
6. Adjust the screen brightness by selecting a brightness level or by pressing the left and right arrow buttons.
7. Select OK to exit.
Parent topic: Using the Control Panel

Turning Off the Operation Time Out Setting

The Operation Time Out setting causes the LCD screen to return to the Home screen after a few minutes of inactivity. This feature is enabled by default, but you can turn it off.
Note: This setting can be locked by an administrator. If you cannot access or change this setting, contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
27
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Scroll down and select Operation Time Out.
6. Select Off.
Parent topic: Using the Control Panel

Product Parts Locations

See these sections to identify the parts on your product.
Product Parts - Top Product Parts - Inside Product Parts - Back
Parent topic: Product Basics
28

Product Parts - Top

1 ADF cover
2 Automatic Document Feeder (ADF)
3 Edge guide
4 ADF input tray
5 ADF output tray
6 Paper cassette 1
7 Optional paper cassette unit
8 Optional paper cassette cover
9 Optional paper cassette 2
29
1 Edge guides
2 Paper stopper
3 Output tray extension
4 Output tray
5 Edge guides
6 Rear paper feed slot
7 Feeder guard
30
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