Epson WorkForce 645 User Manual

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WorkForce® 545/645 Series

Quick Guide

Your WorkForce 545/645 Series. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 6

Copying a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Printing From a Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Your WorkForce 545/645 Series

After you set up your WorkForce® 545/645 Series (see the Start Here sheet), turn to this Quick Guide and your online User’s Guide for instructions on using your product.

Features Where to find information

Copy, scan, and fax from the easy-to-use control panel

Process large documents with the 30-page capacity Automatic Document Feeder

Easy networking—Wi-Fi and Ethernet See the Start Here sheet and the online

Copy files to and from your computer with the built-in memory card reader

Wireless printing from mobile devices with Epson Connect

Note: The illustrations in this manual show the WorkForce 645. The instructions apply to both the WorkForce 545 and WorkForce 645 unless otherwise noted.

Adjusting the Control Panel

See this Quick Guide for the basics. See the online User’s Guide for details.

User’s Guide.

See the online User’s Guide for details.

See www.epson.com/connect.

The control panel is adjustable. Squeeze the release bar underneath to raise or lower it as shown.

Caution: To avoid damaging your product, always squeeze the release bar to lower the control panel.

Your WorkForce 545/645 Series

Using the Control Panel

The control panel makes it easy to use all the features of your product. To save energy, the screen goes dark after several minutes of inactivity. Press any button to wake it up.

1 2 3 4 5 6 7 8

WorkForce 645

only

Tip: To turn off the “beep” heard when you press a button on the screen, or to reduce its volume, press

F Setup

, select

Printer Setup

, select

Sound

, and finally select

Off

. If you turn off the sound, the dialing sound made when you transmit a fax is also turned off.

Number Description

1 Turns product on/off

Photo

2 Press

3 Press

4 View menus and status on the LCD screen

5 Use the arrow keys and

6 Enter numbers, letters, and symbols

7 Press

8 Press

9 Shows wireless network status

10 Resets the active menu selection to its default value

to access the Print Photos menu

Copy

to access your product’s Copy mode

button to navigate menus

Fax

to access your product’s Fax mode

Scan

to access your product’s Scan menu

Your WorkForce 545/645 Series

Using Special Papers

Epson offers a wide array of high quality papers, making it easy to maximize the impact of your documents, photos, presentations, and other projects.

You can purchase genuine Epson ink and paper at Epson Supplies Central www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766).

Paper name Size

Epson Bright White Paper Letter (8.5 × 11 inches

[216 × 279 mm])

Epson Brochure & Flyer Paper Matte

Double-sided

Epson Ultra Premium Presentation

Paper Matte

Epson Premium Presentation Paper

Matte

Epson Premium Presentation Paper

Matte Double-sided

Epson Presentation Paper Matte Letter (8.5 × 11 inches

Epson Ultra Premium Photo Paper

Glossy

Epson Premium Photo Paper Semi-

gloss

Letter (8.5 × 11 inches [216 × 279 mm])

8 × 10 inches (203 × 254 mm) S041467 50

Letter (8.5 × 11 inches [216 × 279 mm])

[216 × 279 mm])

Legal (8.5 × 14 inches [216 × 356 mm])

4 × 6 inches (102 × 152 mm) S042181

5 × 7 inches (127 × 178 mm) S041945 20

8 × 10 inches (203 × 254 mm) S041946 20

Letter (8.5 × 11 inches [216 × 279 mm])

4 × 6 inches (102 × 152 mm) S041982 40

Letter (8.5 × 11 inches [216 × 279 mm])

Part number

S041586 500

S042384 150

S041341 50

S041257 S04218050100

S041568 50

S041062 100

S041067 100

S04217460100

S042182 S0421752550

S041331 20

Sheet count

Using Special Papers

Part

Paper name Size

Epson Premium Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041808

5 × 7 inches (127 × 178 mm) S041464 20

8 × 10 inches (203 × 254 mm) S041465 20

number

S04172740100

Sheet count

Letter (8.5 × 11 inches [216 × 279 mm])

Epson Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809

Letter (8.5 × 11 inches [216 × 279 mm])

S042183 S0416672550

S04203850100

S041141 S041649 S041271

20 50 100

Note: Media availability varies by country.

For detailed paper loading instructions, see the Start Here sheet or online User’s Guide.

For best results:

■

Fan paper before loading.

■

Load paper printable side down; it is usually whiter or brighter.

■

Always load paper short edge first and make sure the edge guides are against the paper.

■

Make sure the paper is loaded against the edge guide and not sticking out from the end of the cassette. The paper may slide forward slightly as you insert the cassette. This is normal.

■

Do not use paper with binder holes.

Using Special Papers

Placing Originals for Copying, Scanning, or Faxing

Before you copy, scan, or fax, place your documents on the scanner glass or in the Automatic Document Feeder (ADF). Place photos on the scanner glass only.

Using the Scanner Glass

You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.

1. Open the document cover.

2. Place your original facedown on the scanner

glass, with the top against the back left corner.

3. Close the cover gently to keep your original

in place.

Using the Automatic Document Feeder

You can place up to 30 letter- or A4-size sheets, or 10 legal-size sheets (single-sided only), in the ADF.

1. Open the ADF paper support, and then move the edge guide outward.

2. Fan the originals, then tap them on a flat surface to even the edges.

Placing Originals for Copying, Scanning, or Faxing

3. Insert the originals faceup, top edge first. The

ADF

icon appears on the screen.

Note: If you’re using the shown below.

2-up Copy

layout, make sure the originals are loaded as

4. Slide the edge guide against the originals, but not too tight.

Placing Originals for Copying, Scanning, or Faxing

Copying a Document

Follow the steps in this section to copy black-and-white or color documents.

Note: You can use the (102 × 152 mm), 5 × 7-inch (127 × 178 mm), 8 × 10-inch (203 × 254 mm), letter-size, or A4-size Epson photo paper (various types available) for instant photo reprints. See the online User’s Guide for details.

Copy/Restore Photos

option to copy photos onto 4 × 6-inch

You can copy documents onto plain paper, Epson Bright White Paper, or Epson Presentation Paper Matte, just like on a copy machine. If you use the Automatic Document Feeder, you can copy up to 30 letter- or A4- size sheets, or 10 legal-size sheets (single-sided only) at a time.

1. Load paper in the sheet feeder.

2. Place your original document on the scanner glass, or load your documents in the

Automatic Document Feeder (see page 6).

Note: When you use the Copy function with originals loaded in the Automatic Document Feeder, letter-size paper is automatically selected for your printed copies. If you copy a legal-size document, the image will be cropped. To copy a full legal-size document on letter-size paper, press

Legal->Letter

, then press OK.

Reduce/Enlarge

. Select

3. Press the

Copy

button.

4. Press u or d or use the numeric keypad to select the number of copies you want (up

to 99).

5. Press l or r to change the copy density (lightness or darkness).

6. To copy your original(s) onto a different size paper, press the

Reduce/Enlarge

and select one of the preset options or a custom paper size.

7. To change the print quality, press the

Copying a Document

Quality

button and choose

Draft

Best

button

8. To change other print settings, press x

Settings

■

To make double-sided copies (WorkForce 645 only), select (You can also quickly open this menu by pressing the the desired option and press

■

To reduce your originals so that pages print side-by-side, two per sheet, select

2-up Copy

as the

Layout

setting. This is for use only with single-sided originals;

, then select

Paper and Copy

2-Sided Printing

2-Sided

button.) Select

be sure to load them as shown on page 7.

■

You can also change the paper type, paper size, and other print settings. Press u or d to select the setting, then press then press

Note: Not all Paper Type, Paper Size, Layout, and Quality settings may be available depending on the options you choose. See the online User’s Guide for details.

. Press u or d to select an option,

9. After you finish selecting settings, press x

10. Press the

B&W

Color xStart

button in the Copy section of the control panel to

begin copying. To cancel copying, press y

Note: When printing two-sided, if ink on the front of the paper smears, select a longer

Dry Time

in the Paper and Copy Settings menu.

to exit the settings menu.

Stop

Copying a Document

Printing From a Memory Card

Your product lets you print photos directly from your digital camera’s memory card; just insert it into the memory card slot and you’re ready to print.

See the online User’s Guide for a list of compatible memory cards and instructions on copying memory card files between your product and a computer, and printing photos directly from your camera.

Inserting the Card

1. Make sure your printer is turned on.

2. Insert your card as shown.

Note: Do not force the card into the slot; it won’t go in all the way.

The memory card access light flashes, then stays lit. Now you can view your photos on the LCD screen and print them (see page 11).

Removing the Card

After you finish printing your photos, follow these steps to remove the card:

1. Make sure the memory card access light is not flashing.

Caution: Do not remove the card or turn off your printer while the memory card access light is flashing; you may lose data on the card.

2. If the product is connected to your computer with a USB cable, do one of the

following before removing the memory card or turning off the printer:

■

Windows: Right-click the name of your card (removable disk) in My Computer or Windows Explorer, and select

■

Mac OS® X: Drag the removable disk icon from your desktop into the trash, then remove the card.

3. Pull the card straight out of its slot.

Printing From a Memory Card

Eject

Memory card access light

Printing Photos From the LCD Screen

You can select individual photos for printing as you view them on the LCD screen. See the online User’s Guide for instructions on printing photo greeting cards, layout sheets, and proof sheets.

1. Load several sheets of Epson photo paper.

2. Press the

3. Press l or r to scroll through your photos and display one that you want to print.

Note: To crop the photo, press the Display/Crop button. Press + or – to frame the image; use the arrow buttons to move the frame. Press OK twice when done.

4. Press u or d to select the number of copies you want of that photo.

5. Repeat steps 3 and 4 to select more photos.

6. Press the x

Photo

button, then select

View and Print Photos

Print Settings

. You see this screen:

7. Select the

8. If desired, press the y

Paper Size

and

Paper Type

Back

button and select

of the paper you’ve loaded.

Photo Adjustments

reduction or other photo-enhancing features.

9. When you’re done selecting settings, press the x

10. When you’re ready to print, press x

To cancel printing, press

y Stop

Print Photo

to turn on red-eye

button.

Printing From a Memory Card

Printing From Your Computer

This section describes the basic steps for printing from a Windows or Mac computer. For detailed instructions on printing, see the online User’s Guide.

Printing in Windows

1. Select the print command in your application. You see a window like this one.

Select your Epson product

Click here to open your printer software

2. Make sure your product is selected, then click the

(If you see a

Properties

Printing From Your Computer

Setup, Printer

on the next screen.)

, or

Options

Preferences

button, click it. Then click

Properties

button.

Preferences

3. On the Main tab, select basic print settings. Make sure you choose the correct

Type

setting for your paper (see page 15).

Select your

Document Size

Select your document

Click here for quick access to settings

Tip : For more information about print settings, click Help.

4. For automatic duplex printing with the WorkForce 645, select select

Auto

Orientation

Select your

Click here for 2-sided printing

2-sided Printing

Paper Type

Paper

, then

5. For resizing and other print settings, click the

6. Click

7. Click

to save your settings.

to start printing.

More Options

tab.

Printing With a Mac

Follow the steps below to print from Mac OS® X 10.5 to 10.6. If you’re printing from Mac OS X 10.4, see your online User’s Guide for instructions.

1. Open a photo or document in an application.

2. Open the

File

menu, and select

Printing From Your Computer

3. Select your product as the

Printer

setting.

Select your Epson product

Click to expand, if necessary

4. Select basic copy and page settings. For borderless photos, choose a setting with a

Note: If the setting you want isn’t shown (for example, application before printing or check for it at the bottom of this window.

Borderless

option.

Scale

), check for it in your

Copy and page settings

Application settings

Pop-up menu

Paper Size

5. Choose

Quality

Print Settings

from the pop-up menu, and select your

and other print settings.

Media Type, Print

6. Choose any other printing options you may need from the pop-up menu. See the online User’s Guide for details.

7. Click

8. To monitor your print job, click the printer icon in the Dock.

Printing With a Mac

+ 30 hidden pages