WorkForce 630 Series
Includes WorkForce 630/632/633/635
®
Quick Guide
Basic Copying, Printing, Scanning, and Faxing
Maintenance
Network Setup
Solving Problems
Contents
Loading Paper
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Placing Originals for Copying, Scanning, or Faxing
Using the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Using the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Copying a Document
Copying a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Printing From a Memory Card
Inserting the Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Printing Photos From the LCD Screen . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Printing From Your Computer
Printing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Printing With a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Selecting the Correct Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Faxing a Document
Connecting a Phone or Answering Machine . . . . . . . . . . . . . . . . . . . . . . . 18
Setting Up Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Sending a Fax From the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
. . . . . . . . 8
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
. . . . . . . . . . . . . . . . . . . . . . . . . . 12
. . . . . . . . . . . . . . . . . . . . . . . . . . 14
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Scanning a Document or Photo
Quick Scanning With the Scan Button . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Scanning With Epson Scan Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Scanning With Mac OS X 10.6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
2
Contents
. . . . . . . . . . . . . . . . . . . . . . . . 23
Maintaining Your Product
Checking the Print Head Nozzles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Cleaning the Print Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Checking Ink Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Purchasing Epson Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Network Setup
Wireless Network Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Wired (Ethernet) Network Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Solving Problems
Checking for Software Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Where to Get Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Notices
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Contents
3
Loading Paper
You can print documents and photos on a variety of paper types and sizes. For
details, see page 6. (For instructions on loading envelopes and legal-size paper,
see your online User’s Guide.)
1. Pull out the paper cassette.
2. Slide the edge guides outward.
3. Position the guide shown below for the size of paper you’re using.
4 × 6-inch
(10 × 15 cm)
LTR
4
Loading Paper
Letter-size
4. Load the paper with the glossy or printable side face-down. (Load letterhead
or pre-printed paper top edge first.)
Letter-size4 × 6-inch
(10 × 15 cm)
Note:
You can load up to 250 sheets of plain paper or 20 sheets of photo paper. Some
papers should be loaded one sheet at a time; see your online User’s Guide for
details.
If you are just making a copy or printing a rough draft, plain paper is fine. However,
for the best results, use one of Epson’s special ink jet papers, as listed on page 6.
For automatic two-sided printing, use plain paper or Epson Bright White Paper.
5. Slide the edge guides against the paper, but not too tight. Make sure the paper
is under the tabs on the edge guides.
(10 × 15 cm)
6. Gently insert the paper cassette.
7. Extend the output tray as shown.
Letter-size4 × 6-inch
Loading Paper
5
Using Special Papers
Epson offers a wide array of high quality papers, making it easy to maximize the
impact of your documents, photos, presentations, and other projects.
You can purchase genuine Epson ink and paper at Epson Supplies Central
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can
also purchase supplies from an Epson authorized reseller. To find the nearest one,
call 800-GO-EPSON (800-463-7766).
SM
at
Paper name Size
Epson Presentation Paper Matte Letter (8.5 × 11 inches
[216 × 279 mm])
Legal (8.5 × 14 inches
[216 × 356 mm])
Epson Premium Presentation
Paper Matte
Epson Premium Presentation
Paper Matte Double-sided
Epson Ultra Premium Photo
Paper Glossy
Epson Premium Photo Paper
Semi-gloss
Borderless 8 × 10 inches
(203 × 254 mm)
Letter (8.5 × 11 inches
[216 × 279 mm])
Letter (8.5 × 11 inches
[216 × 279 mm])
Borderless 4 × 6 inches
(102 × 152 mm)
Borderless 5 × 7 inches
(127 × 178 mm)
Borderless 8 × 10 inches
(203 × 254 mm)
Letter (8.5 × 11 inches
[216 × 279 mm])
Borderless 4 × 6 inches
(102 × 152 mm)
Part
number
S041062 100
S041067 100
S041467 50
S041257
S04218050100
S041568 50
S042181
S04217460100
S041945 20
S041946 20
S042182
S0421752550
S041982 40
Sheet
count
6
Using Special Papers
Letter (8.5 × 11 inches
[216 × 279 mm])
S041331 20
Paper name Size
Part
number
Sheet
count
Epson Premium Photo Paper
Glossy
Epson Photo Paper Glossy Borderless 4 × 6 inches
Epson Bright White Paper Letter (8.5 × 11 inches
Epson Photo Quality Self-
adhesive Sheets
Epson Iron-on Cool Peel Transfer
paper
Borderless 4 × 6 inches
(102 × 152 mm)
Borderless 5 × 7 inches
(127 × 178 mm)
Borderless 8 × 10 inches
(203 × 254 mm)
Letter (8.5 × 11 inches
[216 × 279 mm])
(102 × 152 mm)
Letter (8.5 × 11 inches
[216 × 279 mm])
[216 × 279 mm])
A4 (8.3 × 11.7 inches
[210 × 297 mm])
Letter (8.5 × 11 inches
[216 × 279 mm])
S041808
S04172740100
S041464 20
S041465 20
S042183
S0416672550
S041809
S04203850100
S041141
S041649
S041271
S041586 500
S041106 10
S041153 10
20
50
100
Using Special Papers
7
Placing Originals for Copying, Scanning, or Faxing
Before you copy, scan, or fax, place your documents or photos on the scanner glass
or in the Automatic Document Feeder.
Using the Scanner Glass
You can place a photo or a document up to letter-size (or A4-size) on the scanner
glass.
1. Open the document cover.
2. Place your original face-down on the
scanner glass, with the top against the
back left corner.
3. Close the cover gently to keep your
original in place.
Using the Automatic Document Feeder
You can place up to 30 letter- or A4-size sheets, or 10 legal-size sheets (single-sided
only), in the Automatic Document Feeder (ADF).
1. Open the Automatic Document Feeder paper support, and then move the
edge guide outward.
8
Placing Originals for Copying, Scanning, or Faxing
2. Fan the originals, then tap them on a flat surface to even the edges.
3. Insert the originals face-up, top edge first. The
ADF
icon appears on the
screen.
Note:
If you’re using the 2-up Copy layout, make sure the originals are loaded as shown
below.
4. Slide the edge guide against the originals, but not too tight.
Using the Automatic Document Feeder
9
Copying a Document
Follow the steps in this section to copy black-and-white or color documents.
Note:
You can use the Copy/Restore Photos option to copy photos onto 4 × 6-inch, 5 × 7inch, 8 × 10-inch, letter-size, or A4-size Epson photo paper (various types available) for
instant photo reprints. See the online User’s Guide for details.
To turn off the “beep” heard when you press a button, press F Setup, select Printer
Setup, then select Sound. Select Off and press OK.
Copying a Document
You can copy documents onto letter- or A4-size plain paper, Epson Bright White
Paper, or Epson Presentation Paper Matte, just like on a copy machine. If you use
the Automatic Document Feeder, you can copy up to 30 sheets at a time.
1. Load paper in the sheet feeder (see page 4).
2. Place your original document on the scanner glass, or load your documents in
the Automatic Document Feeder (see page 8).
Note:
When you use the Copy function with originals loaded in the Automatic Document
Feeder, letter-size paper is automatically selected for your printed copies. If you
copy a legal-size document, the image will be cropped. To copy a full legal-size
document on letter-size paper, press Reduce/Enlarge. Select Legal->Letter, then
press OK.
10
Copying a Document
3. Press the
Copy
button.
4. Press u or d or use the numeric keypad to select the number of copies you
want (up to 99).
5. Press l or r to change the copy density (lightness or darkness).
6. To copy your original(s) onto a different size paper, press the
Enlarge
7. To change the print quality, press the
Best
8. To change other print settings, press x
Settings
■
■
button and select one of the preset options or a custom paper size.
Quality
button and choose
.
Menu
, then select
.
To m a k e d o u b l e - s id e d co p i e s (some models only), select
Printing
pressing the
. (On the WorkForce 635, you can quickly open this menu by
2-Sided
button.) Select the desired option and press OK.
To reduce your originals so that pages print side-by-side, two per sheet,
select
2-up Copy
as the
Layout
setting. This is for use only with single-
Reduce/
Paper and Copy
2-Sided
sided originals; be sure to load them as shown on page 9.
■
You can also change the paper type, paper size, and other print settings.
OK
Press u or d to select the setting, then press
OK
option, then press
Note:
Not all Paper Type, Paper Size, Layout, and Quality settings may be available
depending on the options you choose. See the online User’s Guide for details.
9. After you finish selecting settings, press x
10. Press the
press y
B&W
Stop
or
Color x Start
.
.
Menu
button to begin copying. To cancel copying,
. Press u or d to select an
to exit the settings menu.
Draft
or
Note:
When printing two-sided, if ink on the front of the paper smears, select a longer Dry
Time in the Paper and Copy Settings menu.
Copying a Document
11
Printing From a Memory Card
Your Epson printer lets you print photos directly from your digital camera’s
memory card; just insert it into the memory card slot and you’re ready to print.
See the online User’s Guide for instructions on copying memory card files between
your Epson printer and a computer, and printing photos pre-selected in your
camera (DPOF
Inserting the Card
1. Make sure your printer is turned on.
2. Insert your card as shown.
Note:
Do not force the card into the slot; it won’t go in all the way.
The memory card access light flashes, then stays lit. Now you
can view your photos on the LCD display screen and print
them (see page 13)
™
or Digital Print Order Format).
When you want to remove the card, make sure the memory
card access light is not flashing, then pull the card straight out
Memory card
access light
of its slot. If your printer is connected to your computer, first
prepare the card for removal:
■
If the computer is running Windows®, right-click the name of your card
(removable disk) in My Computer or Windows Explorer, and select
■
If your printer is connected to a Macintosh®, drag the removable disk icon
from your desktop into the trash, then remove the card.
Caution:
Do not remove the card or turn off your printer while the memory card access light is
flashing; you may lose data on the card.
12
Printing From a Memory Card
Eject
.
Printing Photos From the LCD Screen
You can select individual photos for printing as you view them on the LCD
display screen.
1. Load several sheets of Epson photo paper (various types available; see page 6).
2. Press the
Photo
button, then select
View and Print Photos
. You see this
screen:
3. Press l or r to scroll through your photos and display one that you want to
print.
Note:
To crop the photo, press the Display/Crop button. Press + or – to frame the image;
use the arrow buttons to move the frame. Press OK twice when done.
4. Press u or d to select the number of copies you want of that photo.
5. Repeat steps 3 to 4 to select more photos.
6. Press the x
7. Select the
Paper Size
8. If desired, press the y
button, then select
and
Paper Type
Back
button and select
Print Settings
.
of the paper you’ve loaded.
Photo Adjustments
to turn on
Menu
red-eye reduction or other photo-enhancing features.
9. When you’re done selecting settings, press the x
10. When you’re ready to print, press x
y
To cancel printing, press
Stop
Print Photo
.
Printing Photos From the LCD Screen
Menu
.
button.
13
Printing From Your Computer
This section describes the basic steps for printing from a Windows or Macintosh
computer. For detailed instructions on printing, see the online User’s Guide.
Tip:
It’s a good idea to check for updates to your Epson product software; see page 49.
Printing in Windows
1. Open a photo or document in a printing program, and select the print option.
2. Select your product, then click the
Preferences
or
Properties
button.
3. On the Main tab, select basic print settings. Make sure you choose the correct
paper
Type
setting for your paper (see page 17).
Select the type of
document you’re
printing (choose
Photo or Best
Photo for pictures)
Select your
paper Type
Select your
paper Size
Tip:
For more information about print settings, click Help.
4. To resize your printout or print double-sided, click the
Click here for
borderless photos
Select your
document or photo
Orientation
Page Layout
tab.
5. For more printing options, click the
14
Printing From Your Computer
Advanced
tab.
6. Click
OK
to save your settings.
7. Click
Print
to start printing. This window appears and shows the progress of
your print job.
Cancel
printing
Printing With a Macintosh
Follow the steps below to print from Mac OS® X 10.5 to 10.6.
Note:
If you’re printing from Mac OS X 10.4, see your online User’s Guide for instructions.
1. Open a photo or document in a printing program, open the
Print
select
.
File
menu, and
2. Select your product as the
Printer
setting.
Select your Epson product
3. Click the arrow to expand the Print window, if necessary.
Printing With a Macintosh
Click to expand
15
4. Select basic copy and page settings. For borderless photos, choose a
Size
setting with a
Note:
If the setting you want isn’t shown (for example, Scale), check for it in your
application before printing or check for it at the bottom of this window.
Sheet Feeder - Borderless
option.
Copy and
page settings
Application
settings
Paper
5. Choose
Print Settings
from the pop-up menu, and select these print settings:
Choose Print Settings
Select your Media Type
(see page 17)
Select Color or
Black/Grayscale output
Select higher quality or
faster printing (if
available)
6. Choose any other printing options you may need from the pop-up menu. See
the online User’s Guide for details.
16
Printing With a Macintosh
7. Click the
C
Note:
For more information on print settings, click ?.
Advanced
button to change additional settings.
8. Click
Print
.
9. To monitor your print job, click the printer icon in the Dock.
ancel
printing
Pause or
resume
printing
Select the
print job
Selecting the Correct Paper Type
Select the correct
printer software so the ink coverage can be adjusted accordingly.
For this paper/media Select this setting
Plain paper
Epson Bright White Paper
Epson Presentation Paper Matte
Epson Photo Quality Self-adhesive Sheets
Epson Iron-on Cool Peel Transfer paper
Type
(see page 14) or
Media Type
Plain Paper/Bright White Paper
(see page 16) setting in your
Epson Ultra Premium Photo Paper Glossy Ultra Premium Photo Paper Glossy
Epson Premium Photo Paper Glossy Premium Photo Paper Glossy
Epson Photo Paper Glossy Photo Paper Glossy
Epson Premium Photo Paper Semi-gloss Premium Photo Paper Semi-Gloss
Epson Premium Presentation Paper Matte
Epson Premium Presentation Paper Matte
Double-sided
Envelopes Envelope
Premium Presentation Paper Matte
Selecting the Correct Paper Type
17
Faxing a Document
Your product lets you send faxes by entering fax numbers, selecting entries from a
speed dial or group dial list, or using the one-touch dial buttons. Using the
Automatic Document Feeder, you can fax up to 30 pages at a time.
Note:
You can also send a fax from your computer using the Epson FAX Utility. With
Windows, see the online User’s Guide. With Macintosh, download the utility from the
Epson support web site listed on page 54.
Breakdown or repair of this product may cause loss of fax data and settings. Epson is
not responsible for backing up or recovering data and settings during or after the
warranty period. We recommend that you make your own backup or print out your fax
data and settings.
Connecting a Phone or Answering Machine
1. Connect the phone cable from the
LINE
wall jack to the
back of the product.
port on the
LINE cable
Note:
If you’re connecting the product to a
DSL phone line, you must plug a DSL
filter into the wall jack or you won’t
be able to use the fax or telephone
equipment. Contact your DSL
provider for the necessary filter.
2. To use a telephone or answering
machine, you need a second phone
cable. Connect one end of the
cable to the telephone or
answering machine, and connect
the other end to the
the back of the product.
18
Faxing a Document
EXT.
port on
Telephone
wall jack
LINE cable
Telephone
wall jack
EXT.
cable
In Auto Answer mode, if the incoming call is a fax and you pick up the phone or
the answering machine answers, the WorkForce 630/632/633/635 Series
automatically begins receiving the fax. If the other party is a caller, the phone can
be used as normal or a message can be left on the answering machine.
Note:
Any phone or answering machine must be connected to the EXT. port for your product
to detect an incoming fax call when the phone is picked up. Epson cannot guarantee
compatibility with VoIP, cable phone systems, or fiberoptic digital services such as
FiOS™.
Setting Up Fax Features
Before sending or receiving faxes, you should create a fax header and select the
number of rings before the fax answers.
Note:
To select other settings or use the Epson FAX Utility, see the online User’s Guide.
Entering Fax Header Information
You should enter your name and phone number in the fax header before sending
faxes so that recipients can identify the origin of the fax.
Note:
If you leave your product unplugged for a long period of time, the date and time
settings may get lost. See the Start Here sheet or online User’s Guide for instructions
on resetting them.
Entering Your Sender Name
1. Press the
2. Press u or d to select
3. Press
4. Use the numeric keypad to enter your sender name
(see “Using the Keypad to Enter Numbers and
Characters” on page 20). You can enter up to 40 digits.
5. When you’re done, use the arrow buttons to select
return to the Header screen.
Fax
OK
to select
button, then press x
Header
Fax Header
, then pressOK.
.
Menu
.
Done
, then press OK to
Setting Up Fax Features
19
Entering Your Phone Number
1. From the Header screen, press u or d to select
press
OK
. You see the phone number input screen.
Your Phone Number
, then
2. Use the numeric keypad to enter your phone number (up to 20 digits).
3. When you’re done, press
Menu
4. Press x
to exit the Fax Menu.
OK
.
Using the Keypad to Enter Numbers and Characters
When entering phone numbers and text in Fax mode, follow these guidelines:
■
To enter a fax number, use the numeric keypad. Press the #button to insert
the
+
symbol for international phone numbers. Press r to enter a space or
l to delete a character.
■
To enter characters, use the l, r, u, or d arrow
buttons to highlight a letter on the screen. Press
to select it.
Use the on-screen function buttons to select
uppercase (
!#%@
(
When you’re finished, highlight
AB12
), lowercase (
ab12
), symbols
), or spaces ( ), or to delete characters ( ).
Done
and press OK.
OK
Function buttons
Selecting the Number of Rings to Answer
If you connected an answering machine and it is set to pick up on the fourth ring,
you should set the WorkForce 630/632/633/635 Series to pick up on the fifth ring
or later:
1. Press the
2. Press u or d to select
3. Press u or d to select
4. Press u or d or use the numeric keypad to select the number of rings, then
press
5. Press x
20
Setting Up Fax Features
Fax
button, then press x
Communication
Rings to Answer
OK
. Select more rings than you use for the answering machine.
Menu
to exit the Fax Menu.
Menu
.
, then press OK.
, then press OK.
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