Dymo LabelWriter 310 User Manual

User Guide

DYMO LabelTM v.8

Trademarks

No part of this document or the software may be reproduced or transmitted in any form or by any means or translated into another language without the prior written consent of Sanford, L.P.

QR Code used in this application is under the GNU Lesser General Public License 2.1.

DYMO, DYMO Label, and LabelWriter are registered marks in the US and other countries.

QuickBooks is a registered trademark and service mark of Intuit Inc. in the United States and other countries.

All other trademarks are the property of their respective holders.

Contents

Introduction 1

What's New in DYMO Label 1

What's New in v.8.4.1 1

What's New in v.8.4 1

What's In This User Guide 1

What Version 7 Users Need to Know 3

Upgrading to DYMO Label v.8 (Windows) 3

Upgrading to DYMO Label v.8 (Mac) 3

Label Files 3

Address Book 3

Label and Tape Editors 4

Choosing a Label 4

Design Toolbar 4

Choosing a Printer 4

LabelWriter Twin Turbo Users 5

Intelligent Mail® Barcode 5

Supported Label Printers 5

Helping to Improve DYMO Products (Windows Only) 7

Tour DYMO Label v.8 9

Labels Tab 9

Insert Tab 10

Label Objects 11

Clip Art 11

Address Book Tab 12

Edit Area 12

Edit Area - LabelWriter Label 13

Edit Area - Tape Label 13

Print Area 13

Zooming the Workspace (Windows) 14

Zooming the Workspace (Mac) 15

Getting Started 17

Adding My Return Address 17

Adding My Logo 17

iii

Finding Your Label Type 18

Choosing a Layout 19

Printing Your First Label 19

Correcting an Address 19

Printing from the Desktop (Windows) 19

Using the QuickPrint Widget (Mac) 20

For Sheet Label Users 21

How To... 23

Add Style to Your Labels 23

Print Multiple Labels Quickly with Smart Paste 23

Print Quickly from Anywhere (Windows) 24

Print Quickly from Anywhere (Mac) 24

Print a Large Mailing List Continuously 25

Create a Multi-Line CD Label 25

Create a Two-Sided Label 26

Add Your Own Logo 26

Frequently Asked Questions 27

Moving Your Files to Another Computer 27

Changing the Postal Barcode Position 27

Sharing Label Files 28

Removing the Sample Address Book 28

Finding Your Version 7 Labels (Windows Only) 28

Viewing the Status of Your Label Maker 29

Printing Labels 31

Printing a Single Label 31

Printing from the Address Book 31

Printing from the Desktop (Windows) 32

Using the QuickPrint Widget (Mac) 32

Printing Directly from Other Programs 32

Printing Directly from Microsoft Word 33

Printing Multiple Labels 33

Printing Multiple Copies 34

Printing Multiple Addresses 34

Printing Multiple Labels Quickly with Smart Paste 34

Importing and Printing Data 35

About Smart Paste 35

Printing Multiple Labels Quickly with Smart Paste 36

Printing from a Spreadsheet Using Smart Paste 36

Printing from a Text File Using Smart Paste 37

Printing from a Word Processor Using Smart Paste 38

Choosing a Printer 39

Printing to a LabelWriter Twin Turbo Printer 40

Using Both Label Rolls 40

Adjusting the Print Quality 41

Changing the Tape Label Alignment 41

Printing Cut Marks Between Labels 42

Setting the Default Copies to Print 42

Designing a Layout 43

Creating a New Layout 43

Modifying a Sample Layout 44

Saving a Layout 44

Adding Design Objects 44

Adding an Address Object 45

Adding a Text Object 47

Adding a Circular Text Object 50

Adding an Image Object 53

Adding a Shape Object 54

Adding a Barcode Object 55

Adding a Counter Object 57

Adding a Date and Time Object 58

Using Clip Art 59

Adding Clip Art to Your Label 60

Adding an Image to the Clip Art Library 60

Deleting an Image from the Clip Art Library 60

Adding a Screen Grab to Your Label 61

Changing the Font 61

Inserting a Symbol 61

Aligning Text 62

Creating Vertical Text 62

Aligning Objects 62

Rotating Objects 63

Resizing Objects 63

Adding a Border to an Image 63

Adding a Border to a Tape Label 63

Adding Shading to Objects 64

Creating a Variable Text Object 64

Using the Address Book 67

Creating a New Address Book 67

Adding an Address 68

Adding an Address from a Label 68

Correcting an Address Book Entry 68

Correcting Multiple Addresses 69

Editing an Address 69

Deleting an Address 69

Using Outlook Contacts 69

Using the Mac Address Book 70

Switching Address Books 71

Searching the Address Book 71

Filtering the Address Book 71

Exporting an Address Book 72

Importing Data to an Address Book 72

Editing Address Book Keywords (Windows Only) 74

Printing Labels from Other Programs 75

Using the Word Add-In (Windows) 75

Using the Word Add-In (Mac) 76

Using the Outlook Add-In (Windows Only) 76

Using the Mac Address Book Add-In (Mac Only) 77

Using the Excel Add-In (Windows) 78

Using the Excel Add-In (Mac) 78

Using the ACT! Add-In (Windows Only) 79

About the DYMO Label Add-In for QuickBooks (Windows Only) 80

Enabling the DYMO Label Add-In 80

Printing a Single Label from QuickBooks 80

Selecting Multiple Labels to Print 81

Printing Multiple Labels from QuickBooks 82

Printing Labels for Letters 82

Printing Directly from Other Applications 83

Customizing DYMO Label 85

Adding My Return Address 85

Adding My Logo 85

Changing the Language (Windows Only) 86

Changing the Units of Measure 86

Hiding the Rulers 86

Changing the Default Font 87

Choosing the Startup Label 87

Setting the Default Folders 87

Setting Other Options 88

Suppressing the File Save Prompt 88

Suppressing the Check Label Size Warning 88

Setting the Paste Button to Automatically Print 89

Customizing Address Fixer 89

Removing Punctuation with Address Fixer 89

Setting the Capitalization Preferences 89

About Labels 91

Label Rolls 91

Label Cassettes 91

About Label Rolls 91

About Label Cassettes 92

Finding Your Label Type 92

Buying Labels 93

About Custom Labels 93

About Network Printing 95

Sharing a Printer (Windows) 95

Adding a Network Printer (Windows) 96

Sharing a Printer (Mac) 96

Adding a Network Printer (Mac) 96

Using a LabelWriter Print Server 97

Using a Third-Party Print Server 97

Firmware Versions That Support Print Servers 98

LabelManager 500TS Label Maker 99

Importing Data and Downloading Labels 99

Downloading Clip Art 99

Managing Files 100

Managing Labels 100

Managing Clip Art 101

Updating the Software 103

Developer and SDK Information 105

Contacting DYMO 107

vii

Internet Support 107

Contact Information 107

Glossary 109

viii

DYMO Label v.8 has been completely redesigned to make it easier than ever to design and print labels.

Review the following topics to learn about what's new and what's changed in DYMO Labelv.8.

What's New in DYMO Label

Tour DYMO Label Software

What Version 7 Users Need to Know

What's New in DYMO Label

DYMO Label v.8.4 now makes it even easier for you to design and print labels. In addition to all the features you are familiar with, this topic lists the new features added to each release.

What's New in v.8.4.1

n Support for QR and PDF417 barcode types.

n Print mulitple labels from a database or CSVfile with Import Data and Print on the

Mac.

n Addition of the Adult Patient Identification Wristband label type under Specialty/Retail

Labels. For use with LabelWriter 450 Twin Turbo label printers.

Chapter 1

Introduction

What's New in v.8.4

n Support for the latest versions of ACT! and QuickBooks.

n User Guides for label printers installed on your computer can now be viewed from the

Help menu.

n Support for the Label Manager 500TS label maker.

l Import data and download labels.

l Download custom clip art.

l Manage labels and clip art on the label maker.

What's In This User Guide

This User Guide contains the same information as the Help included with DYMO Label v.8. In this User Guide you will find the following chapters:

Introduction

Tour DYMO Label v.8

Getting Started

How To

Frequently Asked Questions

Printing Labels

Designing a Layout

Using the Address Book

Printing Labels from Other Programs

Gives an overview of the DYMO Label v.8 software main work areas.

Contains topics to help new users start printing labels right away.

Gives you some ideas about how you can do more with your labels and get the most out of DYMO Label software.

Contains answers to commonly asked questions.

Describes all the options for quickly printing labels from within DYMO Label v.8, from the desktop, and from other applications.

Describes how to create or modify label layouts to create your own custom label designs.

Describes how to use the DYMO Address Book and how to print labels from your Outlook Contacts or Mac Address Book.

Describes how to print labels using DYMOAdd-Ins for Microsoft Office applications, Mac Address Book, ACT!, and QuickBooks.

Customizing DYMO Label

About Labels

About Network Printing

Updating the Software

Describes various options for customizing the software so you can use the software the way you want.

Describes thermal printing and the different types of labels available for DYMO label printers.

Contains information about printing to label printers over a network.

Describes how to obtain software updates as they become available.

What Version 7 Users Need

If you are used to working in DYMO Label software Version 7.8 and earlier, this chapter offers some important information you need to know when working in DYMO Label v.8.

Upgrading to DYMO Label v.8 (Windows)

The first time you start DYMO Label v.8, the DYMO Label First Run wizard guides you through the following procedures:

n Importing your settings from an earlier version of the software

Many of your previous settings can be imported; including your default font, default return address, and your startup label settings. In addition, all of the LabelWriter label files in your default label file folder are automatically converted to the new label format and copied into the new default Labels folder. Also, all of your Address Books are automatically converted to the new Address Book format and copied into the new default Address Books folder.

n Choosing to participate in the DYMO Product Improvement Program

n Registering your DYMO label printer

Chapter 2

to Know

Upgrading to DYMO Label v.8 (Mac)

Many of your previous settings are imported when you install DYMO Label v.8. Some of the settings that are imported from earlier versions of the software include: your default font, default label file folder, default return address, and your startup label settings.

Label Files

Label Files that you create are now stored in the following default folder:

Windows: ...\Libraries\Documents\DYMO Label\Labels

Mac: Documents/DYMO Label Software/Labels

You can open all of your Version 7 LabelWriter label files with DYMO Label v.8. However, DYMO Label v.8 cannot open tape labels created in earlier versions of the software.

Address Book

Address Books are now stored in the following folder:

What Version 7 Users Need to Know

Windows: ...\Libraries\Documents\DYMO Label\Address Books

Mac: Documents/DYMO Label Software/Address Books

You can open all your Version 7 Address Books with DYMO Label v.8.

Label and Tape Editors

The Label and Tape editors from Version 7 are combined into one editor in DYMO Label v.8. You now design tape labels in the same manner and using the same label objects as die-cut paper labels.

Choosing a Label

The Label Files list in Version 7 has been replaced with the Labels tab in DYMO Label v.8. On this tab, you can visually choose the label type you want to use by shape and size. You can also choose from several different layouts for each label. You can find your most recently printed labels by clicking Recently Printed Labels at the bottom of the tab.

Design Toolbar

The design objects that were located on the Design toolbar are now located on the Insert tab. Double-click or drag an object to place the object on the current label. In addition, you can now choose from a wide selection of clip art to add to your labels.

Choosing a Printer

All the label printers that are installed on your computer are now accessed from the print area of the main window. Simply click the printer shown and the full list appears.

LabelWriter Twin Turbo Users

The Left and Right label rolls show up in the printer list as separate printers. The label roll that you will print to is indicated by a green arrow and is bordered in blue . For example:

Intelligent Mail®Barcode

The Intelligent Mail barcode is now used by the USPS instead of the POSTNET barcode to represent the ZIP Code on your labels.

LabelWriter Twin Turbo Users

Twin Turbo with

Left Roll selected

Supported Label Printers

Most LabelWriter 300 series printers and all of the LabelWriter 400 and 450 series label printers are supported. In addition, the new LabelWriter 4XL four-inch wide label printer and the LabelManager 500TS, LabelManager 420P, and LabelManager PnP label makers are now supported. See the Read Me file for a complete list of supported printers.

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Chapter 3

Helping to Improve DYMO

Products (Windows Only)

You can help improve DYMO Label software by allowing DYMO to collect anonymous information on how you use the product. The information collected will not be used to personally identify you and you can stop participating at any time. For more information about the DYMO Product Improvement Program, visit the DYMO Product Improvement Program Web site.

To participate in the DYMO Product Improvement Program

1. Choose Preferences from the Edit menu.

2. Select the General tab.

3. Select the Help improve DYMO products check box.

4. Click OK to close the Preferences dialog box and apply your changes.

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Chapter 4

Tour DYMO Label v.8

DYMO Label software includes the following features:

n Toolbars - quickly access frequently used features.

n Edit Area - format your label and see a WYSIWYG preview of how your label will

print.

n Labels tab - choose your label type and layout, or choose a previously created label.

n Insert tab - quickly insert a variety of design objects onto your label.

n Address Book tab - manage your Address Book and easily insert entries onto your

label.

n DYMO Online - quickly access the DYMO Label Web site for tips, how-tos, FAQs,

and special offers.

Labels Tab

The Labels tab displays all of the available label types and the most recently saved and printed labels. You can choose a saved or recently printed label to print or edit, or you can choose a new label type and layout to begin creating a new label.

Tour DYMO Label v.8

one type of label printer installed or if you have a LabelWriter Duo printer installed, both LabelWriter labels and Tape labels are displayed.

The Labels tab consists of the following:

n Label Types

Label Types displays a preview of all the available label types. You can visually choose your label type and then a label layout to begin creating a new label. You can filter the label types by category, such as Address, Shipping, and so on.

The label types displayed are based on the Location preference setting.

n Saved Labels

Saved Labels displays all your recently saved labels, ready for you to use again.

n Recently Printed Labels

Insert Tab

Recently Printed Labels displays the last 24 labels printed. Each time you print a label, that label is remembered under Recently Printed Labels. You can view your recently printed labels and choose one to print or edit.

You create your own label design by adding objects to a new or existing label layout.

Each piece of information on a label is a separate object. For example, the logo is an Image object, the return address is a fixed Text object, a horizontal line is a shape object, and so on.

Label Objects

Clip Art

Insert Tab

You can add the following types of design objects to your label from the Insert tab:

n Address

n Text

n Counter

n Date and Time

n Barcode

n Shape, such as lines, rectangles,

circles, and so on

n Image from your own collection

n Circular Text

DYMO Label software includes a variety of useful clip art images that you can quickly add to personalize your labels.

Images in the Clip Art library are organized into different categories, making it quick and easy to find the clip art image that you want to use.

You can also customize the Clip Art library by adding or deleting images.

Tour DYMO Label v.8

Address Book Tab

The Address Book tab displays a list of all the contacts in the current Address Book. DYMO Label software includes a sample address book for you to use as you learn how to work with the Address Book. You can add, delete, or edit entries in this sample Address Book. Or, you can create a new Address Book that contains only your contacts and with a name you prefer.

Alternatively, if you already have all your contacts saved in Outlook or the Mac Address Book, you can choose to display those contacts on the Address Book tab. You can also import addresses saved in a spreadsheet or text file to a new or existing DYMOAddress Book.

From the Address Book tab, you can do the following:

n Quickly add an address to a label

n Select multiple addresses to print

n Add, delete, and edit addresses in a

DYMO address book

n Correct addresses and add the ZIP+4

code with Address Fixer (For US addresses only)

n Switch to a different Address Book

n View and print your Outlook or Mac

Address Book contacts

n Search for one or more addresses

n Filter the Address Book to view only

the addresses you want to see

To select or clear the check boxes for all addresses, choose Select All or Select None from the Address Book right-click menu.

Edit Area

The Edit area is the main workspace for creating labels. A WYSIWYG (what you see is what you get) preview of your label is displayed in the Edit area. As you add design objects to your label or change the formatting, you can immediately see how your label will print.

The Edit area includes the following features:

n A toolbar for quickly formatting your label text

n Quick access to label layouts

n A preview of your label

The features available in the Edit are vary, depending on the type of label you have selected.

Edit Area - LabelWriter Label

Print Area

Edit Area - Tape Label

Print Area

The Print area includes several options for printing your labels. If you have more than one DYMO label printer installed, you can select which printer you want to print to.

From the Print area, you can do the following:

n Choose a label printer to print your labels to.

n Select the number of copies of each label to print.

Tour DYMO Label v.8

n See the total number of labels that will print.

n Print your labels.

If you have more than one address selected in the Address Book, you can do the following:

n Choose to print all the addresses that you have selected in the Address Book.

n Choose to print only the label that is displayed in the Edit area.

If you have a LabelManager 500TS, LabelManager 420P, or LabelManager PnP label maker connected to your computer, the label maker status is displayed in the Print area. For more information on the possible states of the label maker, see Viewing the Status of Your Label Maker.

Zooming the Workspace (Windows)

Several options are available for zooming the workspace. You can zoom just the label in the Edit area, or you can zoom the entire DYMO Label window.

To zoom the label

Do one of the following:

l Move the slider at the bottom-right of the Edit area.

Click at the bottom-right of the Edit area to zoom the label to fit the Edit area.

l l From the View menu, point to Zoom Label, and then select a zoom level for the

label.

To zoom the DYMO Label window

From the View menu, point to Zoom Window, and then move the slider to set the zoom level.

Zooming the Workspace (Mac)

Several options are available for zooming the label in the Edit area.

To zoom the label

Do one of the following:

l Move the slider at the bottom-right of the Edit area.

Click at the bottom-right of the Edit area to zoom the label to fit the Edit area.

l l From the Layout menu, point to Zoom Label, and then select a zoom level for the

label.

Zooming the Workspace (Mac)

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Chapter 5

Getting Started

DYMO Label software includes many options for quickly and easily designing and printing labels. You can visually choose the label type and layout you want, select and insert your default logo and return address, and even print directly from the desktop without opening DYMO Label software.

Review the following topics to start using DYMO Label software.

n Adding My Return Address

n Adding My Logo

n Finding Your Label Type

n Choosing a Layout

n Printing Your First Label

n Correcting an Address

n Printing from the Desktop (Windows)

n Using the QuickPrint Widget (Mac)

Adding My Return Address

When you store a default return address, you can quickly insert this return address into an Address or Text object when needed. You can change your default return address at any time through the Preferences settings.

To change or add your return address

1. Do one of the following:

l For Windows, choose Preferences from the Edit menu.

l For Mac, choose Preferences from the DYMO Label menu.

The Preferences dialog box appears.

2. If necessary, select the User information tab.

3. Enter your address in the Default return address box, and then click OK.

Adding My Logo

You can store an image file to use as your default logo. Once you have stored a default logo, you can quickly add that logo to any label you create. You can change your default logo at any time.

You can use the following types of image files for the logo:

BMP GIF PNG

JPG TIF

Getting Started

To add or change your default logo

1. Do one of the following:

l For Windows, choose Preferences from the Edit menu.

l For Mac, choose Preferences from the DYMO Label menu.

The Preferences dialog box appears.

2. If necessary, select the User information tab.

3. Under Default logo, click Browse.

The Open dialog box appears.

4. Navigate to and select the image file you want to use as your default logo, and then click Open.

A preview of the image is displayed in the dialog box.

5. Click OK.

Finding Your Label Type

A preview of each of the different label types is displayed in the Label Types section on the Labels tab. These previews help you to visually choose the label that matches the labels loaded in your label printer.

The label types displayed are based on the type of label printer you have installed. If your label printer only prints LabelWriter labels, then only LabelWriter labels are displayed. If your label printer only prints D1 labels (for example, a LabelManager 420P or LabelManager PnP label maker), then only Tape labels are displayed. If you have more than one type of label printer installed or if you have a LabelWriter Duo printer installed, both LabelWriter labels and Tape labels are displayed.

The name and dimensions for each label type are located under the preview for each label type.

To find your label type

1. Find the name and dimensions for your label type on the packaging that your labels came in.

2. Locate your label in the Label Types list and verify that the name and dimensions match those that appear on your label packaging.

3. To further confirm that you have located the correct label type, do the following:

Click next to the label name or at the bottom of the Edit area. A list of DYMO part numbers for that label is displayed.

b. Locate the DYMOpart number for your label on the label packaging.

c. Verify that the DYMOpart number on your label packaging matches one of the part

numbers in the list.

Choosing a Layout

The Label Types section of the Labels tab displays a preview of all the different label types.

Each label type has several sample layouts available. You can choose one of these layouts to use as is or as a starting point for designing a new layout.

To choose a label layout

1. Select the Labels tab.

2. Under Label Types, select the label type you want to use.

Several sample layouts are displayed.

3. Select the layout that you want to use.

The label layout that you selected appears in the Edit area.

Tips

Click to display detailed information about a label type to either match the

labels you already have or find out which labels to purchase.

l You can filter the types of labels displayed by selecting a label category from the

Show list at the top of the Labels tab.

Choosing a Layout

Printing Your First Label

Printing labels is as easy as selecting a label type and layout, entering your data, and clicking the Print button.

To print your label

1. From the Labels tab, choose a label type that matches the labels loaded in the printer.

2. In the Edit area, enter some text or an address on the label.

3. If necessary, select the printer you want to print to.

4. Enter the number of copies to print in the Number of copiesbox.

You can also select the number of copies to print using the up and down arrows.

Click .

Correcting an Address

Using Address Fixer, you can check an address that you have added to your label with a database of US addresses, correct any mistakes, and automatically add the complete ninedigit ZIP+4 code.

To correct an address

1. Enter an address into an Address object on your label.

Click in the toolbar.

The corrected address with the ZIP+4 code is displayed on the label in the Edit area.

Printing from the Desktop (Windows)

Using QuickPrint, you can quickly print a label directly from your desktop without opening DYMO Label software.

Getting Started

To print from the desktop

Double-click in the notification area on the desktop.

DYMO QuickPrint starts.

If is not displayed in the notification area, from the Start menu, point to All Programs, DYMO Label, and then choose DYMO QuickPrint.

2. Drag, paste, or type the text you want to print on a label.

3. (Optional) Click Address Fixer to verify and correct the address you entered.

4. Do the following to select the print options:

a. Choose a label layout to use when printing from the Select label layout list.

b. If necessary, choose a printer to print to from the Select printer list.

c. (Twin TurboOnly) Choose the label roll to print to from the Select label roll list.

You can also click Options to select a different printer and to visually choose the label type or layout.

5. Click Print.

Using the QuickPrint Widget (Mac)

Using the QuickPrint widget, you can quickly print a label directly from your desktop without opening DYMO Label software.

To use the QuickPrint widget

1. Press F12 to display the installed widgets.

2. In the DYMO QuickPrint widget, enter or paste the text you want to print on your label.

Optionally, click in the bottom-right corner of the widget to:

l Change the label layout.

l Change the position of the Intelligent Mail barcode before printing.

l Choose a different label printer.

Click .

Chapter 6

For Sheet Label Users

You can print labels from data that is formatted as a table in Microsoft Word using the DYMO Label Word Add-in. For example, an address list previously set up for printing on sheet labels is typically formatted as a table with each address contained in an individual cell in the table.

When you print a group of table cells using the Word Add-in, each cell is treated as a separate address (or text block) and printed on a separate label. You can print all or some of the cells in a table.

You can use the add-in to preview the labels and change the label properties before printing, or you can use Quick Print to print labels using the most recent settings.

To print labels from a table

1. Do one of the following:

l Toprint a label for all the data in the table, place the cursor anywhere inside the

table.

l To print a label for only some of the data in the table, select the cells you want to

print.

Click Print Label in the toolbar.

The DYMO Word Add-In dialog box appears.

3. Make any necessary changes to the text to be printed.

You can make edits to the data in the text box; however, these edits will not be saved in the original data.

4. If you selected more than one table cell, click Next to review the data for each label.

5. (Optional) Click Address Fixer to verify and correct any addresses you selected.

6. Do the following to select the print options:

a. Choose a label layout to use when printing from the Select label layout list.

b. If necessary, choose a printer to print to from the Select printer list.

c. (Twin TurboOnly) Choose the label roll to print to from the Select label roll list.

You can also click Options to select a different printer and to visually choose the label type or layout.

7. Click Test Print to print a single label and verify that all settings are correct.

8. Click Print.

A label prints for each table cell you selected.

Click Quick Print to print labels using the most recent settings.

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