Dymo EL60 User Manual

DYMO Label Software

User Guide

DYMO Corporation 44 Commerce Road Stamford, CT 06902-4561 Phone: (203) 355-9000 Fax: (203) 355-9090

Equipment Information

Description: Direct Thermal Printer Models: LabelWriter 300, 310, 315, 320, 330, 330 Turbo, EL40, EL60, and Turbo

Certification

This device has been tested and complies with the requirements of:

UL 1950 EN60950: Low Voltage Directive Product Safety FCC Part 15 Class B EN55022: Radiated and Conducted Emissions B EN50082-1: Generic Immunity ESD, RF, and Transient Susceptibility

means or translated into another language without the prior written consent of DYMO Corporation.

Trademarks

LabelWriter is a registered trademark of DYMO Corporation. DYMO is a registered trademark of Esselte Corporation. All other trademarks are the property of their respective holders.

Contents

Chapter 1

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Installing the LabelWriter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Registering the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Getting Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Chapter 2

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

DYMO Label Window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Creating a New Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Chapter 3

Using the Label Designer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Starting the Designer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Design Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Creating a New Label File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Opening an Existing Label File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Adding an Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Deleting Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Chapter 4

Working with Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

How the Address Book Works. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Creating a New List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Opening an Existing List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Using the Mac OS Address Book (Macintosh) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Chapter 5

Printing Labels Using Smart Paste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

About Smart Paste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Printing Multiple Labels Using Smart Paste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

iii

Chapter 6

Using the LabelWriter Printer with Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Add-In for Microsoft Word. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Additional Windows Application Add-Ins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Printing Directly from Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Chapter 7

Maintenance and Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Caring for the LabelWriter Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Performing a Printer Self-Test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Obtaining Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Appendix A

Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Printer Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Developer and SDK Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Documentation Feedback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Software

Chapter 1

Introduction

Congratulations on purchasing the DYMO LabelWriter® printer. After just a short time, you will realize how many of your daily tasks will be simplified by using the LabelWriter printer.

Your LabelWriter printer will help you to address letters; label file folders, CD/DVDs, video cassettes, packages, and name tags. With a little imagination, you will think of hundreds of ways to use the LabelWriter printer to make your job easier and more efficient.

This User Guide provides instructions for DYMO Label Software on the Windows and Macintosh platforms. For the most part, the software operates in the same way on both platforms. Any differences in features, procedures, or commands are noted within the text.

DYMO Label Software includes many features that make it flexible and easy to use. In addition, DYMO has integrated the Label Software into Microsoft quickly and easily from within Word.

For Windows, the software has also been integrated with Microsoft Desktop.

Word allowing you to print labels

Outlook® and Palm™

Hardware

Labels

The LabelWriter printer uses advanced thermal printing technology to print on specially treated labels. This means you will never have to replace toner, ink cartridges, or a ribbon to print labels.

Direct thermal printing works by transferring heat from a thermal print head to specially treated labels. The thermal print head contains a row of miniature heating elements that press against the treated label. As a heating element touches the specially treated label, a thermal reaction causes the specific point on the label to turn black.

The only supplies you will ever need for this printer are the labels. We recommend you only use DYMO-brand labels. Using labels other than DYMO-brand labels may void your warranty.

How long your labels will last depends on how the labels are used. Thermal labels are susceptible to fading in two ways:

• Exposure to direct sunlight, to fluorescent light for an extended period of time, or to extreme

heat will cause fading.

• Contact with plasticizers (for example, labels placed on plastic ring binders) will cause fading.

In its original packaging, the label shelf life is 18 months. When labels are used for short-term applications (envelopes, packages, and so on), fading is not a problem. When labels are used to label files in a file cabinet, fading is very gradual over many years. Labels applied to the edge of a notebook that is then placed on a shelf in the sun will show signs of fading within a few months.

To prolong label life when not in use, keep the labels stored in a cool, dry place and in the black bag in which they were shipped.

Introduction

Installing the LabelWriter

Your LabelWriter printer shipped with a Quick Start Guide in addition to this User Guide. Follow the instructions in the Quick Start Guide to install your printer and DYMO Label Software.

Registering the Software

We highly recommend that you register your DYMO Label Software so that you can receive customer support and product updates.

Macintosh users can register their software by selecting Register DYMO LabelWriter from the Help menu.

Windows users can also register their software by selecting Register from the Help menu. However, the first time Windows users start DYMO Label Software, you will be asked to register. If you choose not to register the software at this time, you will be prompted the next several times you start the program.

To register the software

1 Complete all of the required fields on the registration form. 2 Choose to register over the Internet or print the registration form for mail or fax registration.

If you register over the Internet, wait a few seconds while your information is sent to DYMO.

3 To register by mail or fax, print the completed registration form, and mail or fax the form to the

location printed on the form.

Getting Help

Before making labels, you should know about the various help resources available to you. DYMO Label Software includes extensive online Help. At times in this manual you will be directed to the online Help for more detail or instructions on various topics.

To access the online Help, do one of the following

In DYMO Label Software, click Help Contents (Windows) or LabelWriter Help

➤

(Macintosh) from the Help menu.

➤ (Windows) Click Start, point to Programs > DYMO Label, and then click Help with

DYMO Label Software.

➤ (Windows) Press F1 in most windows and dialog boxes for context-sensitive help.

(Windows) The DYMO Label menu also includes Internet Shortcuts that access specific areas of the DYMO Web site, including label ordering, support, and more.

These shortcuts are also available from the Help menu in DYMO Label Software.

DYMO Label Software is a general-purpose label printing program that is specifically designed to help you get the most benefit from your LabelWriter printer. The program includes:

• Many pre-designed labels for commonly used tasks

• A built-in Designer you can use to create your own label designs (see page 11)

• A built-in Address Book that lets you save addresses or other types of lists (see page 15)

• Add-ins to print directly from the following programs:

Microsoft Word Microsoft Outlook (Windows only) Palm Desktop (Windows only)

• A Smart Paste function allowing you to automatically print multiple labels by copying text

from other applications directly into the current label (see page 19)

• Database connectivity allowing you to print from an Access, Paradox, dBase, or Excel

database (see page 25) (Windows only)

DYMO Label Window

Chapter 2

Getting Started

This section introduces some basic features available in DYMO Label Software.

To start the software in Windows

➤

Click Start, point to Programs > DYMO Label, and then click DYMO Label.

To start the software in Mac OS X

➤

Open the DYMO Label folder and double-click .

Getting Started

The DYMO Label Software window appears containing a blank label.

New

Address

Book

Label

Designer

SaveOpen Print Paste

Label Files List

Menu Bar Main

Toolbar Formatting

Toolbar Designer

Toolbar

Label Workspace

Helpful

Links

For Windows users, the first time you open DYMO Label Software, you are prompted to register the software. See "Registering the Software" on page 2. All users are also asked to enter a return address and select a default logo, such as your company’s logo.

Creating a New Label

This tutorial guides you through the steps necessary to create, print, and save a customized label. The best way to start is to learn how to modify one of the pre-designed labels included with the software. In this tutorial, you will customize a shipping label with a graphic.

NOTE You can only print the shipping label on the LabelWriter EL60, Turbo, 320, 330, and 330 Turbo printers. If you have a LabelWriter EL40, 300, 310, or 315 printer, select this shipping label and follow the tutorial anyway. This tutorial will give you valuable information on how to access the various text and design objects, and change their attributes.

Rulers

Address Book Panel

Status Bar

Choosing a Label File

The first step is to choose a label file as the basis for your new label.

To choose a label file

1 Select the arrow next to the Label Files drop-down list.

A list of the most recently used label files appears.

If necessary, click More to access all the pre-designed labels. Notice that all label files are listed with the label type first, then any important objects on the label, and finally the part number of the label.

2 Select the Shipping with graphic (30256) label.

The Shipping with graphic label appears in the main window.

Creating a New Label

Click here to display the list of recently used labels.

Changing the Graphic

The next step is to customize the graphic. As you will see in this step, each piece of information on a label is an object (for example, the return address, the recipient address, the line, and so on). When you double-click an object, a Settings dialog box appears where you can change the object’s attributes.

Getting Started

To change the graphic

1 Double-click the graphic that appears on the label.

The Graphic Settings dialog box appears.

2 Select File under Select Graphics Source.

The Insert Image button changes to read Select File.

3 Click Select File.

The File open dialog box appears listing the contents of the default Clipart folder.

4 Select the Miscellaneous folder and click Open. The contents of the Miscellaneous folder

appear.

5 Select Comput1.bmp from the Miscellaneous folder.

A preview showing the contents of the Comput1.bmp graphic file appears in the dialog box.

6 Click Open.

The Comput1.bmp graphic appears in the Graphic Settings dialog box.

7 Click OK.

The computer graphic is placed on the label replacing the telephone graphic.

Changing the Return Address

Next, you change the return address.

Creating a New Label

To enter a return address

1 Click the text in the label’s upper-right corner.

The flashing cursor appears where the default text had been.

2 Enter the following text:

COMPUTEK EUROPE B.V. Max Euwelaan 104 3046 MA ROTTERDAM The Netherlands

Flashing cursor

Getting Started

3 Click anywhere outside the text object.

The new return address appears on the label.

Changing the Recipient Address

Next, you enter a recipient’s address.

To enter the recipient’s address

1 Click once on the address object in the middle of the label.

The flashing cursor appears where the default text had been. (Windows) To help identify objects, a hint appears when you move the pointer over an object.

2 Enter the following address.

Elsbeth Meijjer Airportplein 7 NL-3045 AP ROTTERDAM The Netherlands

Elsbeth Meijjer’s address now appears as the recipient’s address on the label.

Changing the Font

You may want to modify the font used for the recipient address or return address.

To change the font

1 Click the recipient address object. The address text is highlighted. 2 Select Times New Roman from the Font drop-down list. 3 Select from the Formatting toolbar.

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