Corel WordPerfect - 9 Instruction Manual

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WordPerfect 9

For more complete copyright information please refer to the About section in the Help menu of the software.

Chapter 1 Welcome to WordPerfect 9 .............1

About Corel Corporation ...............2

Using WordPerfect documentation .............2

What’s new in WordPerfect 9 ..............8

What’s different in WordPerfect 9 .............14

Exploring the work area ...............15

Chapter 2 Getting started ................19

Understanding the components of a document ...........19

Creating and opening documents .............20

Working with text in documents .............23

Working with graphics in documents.............27

Editing WordPerfect documents ..............30

Saving, printing, and closing documents ............36

Viewing documents ................39

Moving through documents...............44

Using bookmarks and QuickMarks .............47

Using document summaries ..............49

Chapter 3 Moving between Microsoft Word and WordPerfect .......53

Keyboard shortcuts ................55

Comparing Microsoft Word and WordPerfect features .........58

Chapter 4 Formatting documents ..............71

Setting text attributes ................71

Working with paragraphs ...............81

Hyphenating text .................95

Working with tabs ................100

Numbering lines and paragraphs .............106

Creating bulleted lists, numbered lists, and outlines .........111

Working with text styles ...............123

Chapter 5 Editing documents ...............131

Correcting text .................131

Table of contents iii

Sorting text ..................137

Using spelling and grammar tools .............147

Using comments in documents ..............159

Reviewing and comparing documents ............162

Chapter 6 Page layout and design ..............169

Setting page size definitions and orientation ...........169

Numbering pages ................176

Formatting pages ................183

Creating columns ................188

Creating envelopes ................194

Creating labels .................197

Using the on-screen alignment tools ............203

Fine-tuning typography settings .............207

Chapter 7 Using tables and charts ..............215

Using tables .................215

Creating and exporting tables ..............216

Managing tables ................219

Formatting tables ................226

Applying lines, borders, and fills to tables ............233

Using table styles ................237

Changing the appearance of text in tables ............239

Calculating with tables ...............243

Using charts .................251

Chapter 8 Working with graphics ..............257

Creating and inserting graphics .............258

Editing, saving, and deleting graphics ............264

Arranging and viewing graphics .............268

Changing the appearance of a graphics image ..........270

Using graphics styles................274

Managing graphics styles ...............274

Using graphics boxes ................279

Using borders and fills ...............284

Using graphics lines ................291

iv Table of contents

Working with graphics box captions ............294

Integrating text and graphics ..............300

Working with color ................308

Chapter 9 Managing long documents .............311

Using master documents ...............311

Creating a table of contents ..............315

Creating an Index ................319

Creating a table of authorities ..............324

Using lists ..................328

Creating cross-references ...............332

Using headers and footers...............335

Using footnotes and endnotes ..............341

Using counters .................349

Chapter 10 Managing files ................353

Opening and inserting files ..............353

Using conversion settings ...............357

Saving, protecting, and deleting files ............360

Organizing files and folders ..............370

Emailing and faxing files ...............378

Chapter 11 Merging documents ...............381

Working with form documents ..............382

Using merge commands ...............385

Creating and associating data for a merge ...........391

Editing merge data ................397

Merging with address books ..............402

Performing a merge ................407

Chapter 12 Linking and embedding ..............419

Working with linking and embedding ............420

Linking and embedding multimedia.............427

Changing, updating, and editing links ............430

Chapter 13 Printing ..................437

Setting up a printer ................438

Table of contents v

Using print settings ................445

Setting up a print job ...............447

Specifying items to print ...............456

Printing on different sizes of paper .............461

Previewing a print job ...............464

Printing graphics ................465

Printing booklets and defining binding offsets ..........468

Using printer commands ...............471

Printing files to disk ................473

Faxing documents ................474

Chapter 14 Internet and electronic publishing ...........479

Publishing to HTML ................480

Creating and publishing Web documents ............481

Using tables, columns, and forms in Web documents ..........496

Working with hyperlinks ...............503

Adding graphics, multimedia, and Java.............515

Publishing to Trellix ................521

Building XML documents ...............522

Working with PDF files ...............522

Chapter 15 Using project templates ..............527

Managing your project templates .............528

Creating and editing project templates .............529

Saving, storing, and running project templates ...........534

Using project lists and categories .............536

Automating templates ...............539

Using template objects ...............543

Using the PerfectExpert ...............549

Chapter 16 Recordings, macros, and automation features ........551

QuickMacros and macros ...............553

Using template macros ...............560

Customizing WordPerfect macros .............569

Writing and editing macros using PerfectScript ..........579

Understanding macro commands and syntax............580

vi Table of contents

Using macro conventions and formatting macros ...........582

Using programming commands ..............585

Using parameters ................586

Using variables ................588

Using the Macro Command Browser .............589

Using macro commands to retrieve information ...........590

Using OLE object commands ..............591

Compiling macros ................591

Fixing compile errors................592

Working from the PerfectScript utility .............594

Editing and deleting macros ..............597

Integrating with Microsoft Visual Basic for Applications ........598

Using OLE Automation ...............614

Understanding OLE Automation ..............615

Using files with DDE Execute from previous versions of WordPerfect ......618

Getting online Help for macros..............619

Chapter 17 Customizing WordPerfect .............621

Customizing workspace and display options ...........621

Customizing toolbars ................628

Customizing the Property Bar and the Application Bar .........635

Customizing menus ................642

Customizing keyboard shortcuts .............646

Table of contents vii

WELCOME TO WORDPERFECT

9 1

WordPerfect 9 is a powerful word processing application that helps you produce newsletters, articles, reports, proposals, books, and other documents. WordPerfect lets you add graphics, tables, and charts to your documents. You can publish to paper, electronic media, and the World Wide Web. WordPerfect allows you to format, structure, and edit your documents at any time and gives you complete control over their design.

WordPerfect 9 provides the following new features: performance and productivity features, compatibility and integration features, and Internet links. These new features offer improved navigation, editing, previewing, charting and design features. For more detailed information, see “What’s new in WordPerfect 9" on page 8.

WordPerfect 9 also offers enhanced editing features, help systems, and restructuring of menus. For more information about these features, see “What’s different in WordPerfect 9" on page 9.

You can also benefit from the comprehensive online Help system, which offers assistance with any aspect of WordPerfect 9. This Help system includes accessing Corel technical services and support worldwide, printing a Help topic, and performing commands with the mouse, keyboard, and common buttons.

Welcome to WordPerfect 9 1

About Corel Corporation

Corel Corporation is recognized internationally as an award-winning developer and marketer of productivity applications, graphics, and Internet software. We pride ourselves in delivering high-quality products by actively seeking your input. We use this feedback and respond quickly to you, the users of Corel products worldwide.

Corel ships its products through a network of more than 160 distributors in 70 countries worldwide. Corel is traded on the Toronto Stock Exchange (symbol: COS) and the NASDAQ — National Market System (symbol: COSFF).

For more information about Corel and our products, check out Corel’s World Wide Web site at http://www.corel.com.

Using WordPerfect documentation

WordPerfect 9 includes online and paper documentation to help you learn and use the program efficiently. The main form of assistance is the online Help, which is also available as a user guide in .PDF format in the Corel Reference Center. For information about using the Corel Reference Center, see Using the Corel Reference Center.

WordPerfect 9 documentation set

Online Help The online Help system enables you to retrieve quickly all the

information you need and then return to your work. Help appears in a separate window on your screen. For quick access, you can keep the Help window displayed on top of the Application Window. You can also print specific topics from the online Help system.

Context-sensitive Help The context-sensitive Help displays information that is relevant to the

QuickTips QuickTips provide information about icons and buttons on the toolbars,

PerfectExpert The PerfectExpert can guide you through basic tasks as well as creating

User Guide If you use WordPerfect 9 as part of WordPerfect Office 2000, you can

2 WordPerfect 9: Chapter 1

task you are currently performing. You can access it by clicking the Context-Sensitive Help button, then clicking the item about which you want information. Context-sensitive Help provides help for menu commands, toolbar buttons, dialog boxes, and dialog box controls.

and about the menu commands. QuickTips display in a balloon when you position the cursor over a button or a menu command.

detailed projects.

refer to the WordPerfect section of the WordPerfect Office 2000 User Guide for help.

Before you access the online Help, it is important to be familiar with the conventions used in Corel documentation. For more information, see “Documentation Conventions” on page 3.

We want your feedback.

If you have any comments or suggestions about WordPerfect documentation, you can e-mail them to wordperfectprodmgr@corel.com or mail them to the address listed below. Unfortunately, we won’t be able to respond to your messages individually.

WordPerfect Product Manager Corel Corporation 1600 Carling Avenue Ottawa, Ontario, Canada KIZ 8R7

Fax: (613) 728-9790

Documentation conventions

Before you start using WordPerfect 9, it is important to understand the conventions used in the documentation. By reviewing the conventions, you will be able to use the mouse and the keyboard to create and edit documents more effectively. You can then easily open a new document, insert and modify the text, check spelling and grammar, save the document, and, finally, print it.

Using the mouse

It is important to review the conventions used in WordPerfect documentation. By reviewing these conventions, you will be able to use the mouse more effectively:

When you see this... Do this...

Click File, New Click the File menu with the mouse, then click the word New in the menu.

Click Format, Paragraph, Drop Cap Click the Format menu, click Paragraph, then click Drop Cap from the

Enable the [Y] check box Click the [Y] check box to place a check mark or an “X” inside the box.

Disable the [Y] check box Click the [Y] check box to remove the check mark or “X.”

Select text Click and drag to highlight text.

Click a paragraph Click to plant the cursor in the paragraph.

Click a page Click anywhere on the page.

Right-click, then click Paste Click the right mouse button, then click the Paste command from the

submenu that appears.

Welcome to WordPerfect 9

Using the keyboard

It is important to review the conventions used in WordPerfect documentation. By reviewing these conventions, you will be able to use the keyboard more effectively:

When you see this... Do this...

Press ENTER Press the Enter key on your keyboard.

Press CTRL + SHIFT Press the Control key and the Shift key at the same time.

Using online Help

The Help Topics dialog box, accessed by clicking Help, Help Topics, provides five ways to find information. You can select a topic from the Contents page, use the Index page to search for a topic, use the Find page to search for specific words and phrases in Help topics, use Ask The PerfectExpert, or use the Corel Knowledge Base. Context-sensitive Help is accessible from wherever you are in WordPerfect 9. You can access context-sensitive Help from the menus, dialog boxes, property bars, and all other toolbars in WordPerfect 9.

The Showcase WordPerfect page, located in Contents, illustrates many tasks you can do. Click in the illustrations for specific help about a task.

To access Help topics

1 Click Help, Help Topics.

2 Click one of the following tabs:

 Contents — lets you browse through topics by category

 Index — provides a list of index entries and lets you type the first few

letters of the subject about which you want information

 Find — lets you search for a particular word or phrase in the online

Help

 Ask the PerfectExpert — lets you search for help in your own words

 Corel Knowledge Base — lets you search for information on the Corel

home page

 You can print a Help topic or keep it displayed on the screen for easy

reference.

4 WordPerfect 9: Chapter 1

Printing online Help topics

You can print specific online Help topics or print entire sections of the online Help.

To... Do this...

Print an entire section On the Contents page, choose the section you want to print, then click

Print a selected topic Click the Print button at the top of the Help window, or right-click the

Accessing context-sensitive Help

You can access context-sensitive Help from the menus, dialog boxes, and toolbars in WordPerfect 9.

The most common ways to access context-sensitive Help are as follows:

To get help on... Do this...

Menus and toolbar buttons Position your cursor over the menu item or toolbar button for QuickTip

Dialog boxes Click the Help button in the dialog box.

Dialog box controls Click the Context-Sensitive Help button in a dialog box, then click the

the Print button in the Help dialog box.

window, then click Print Topic.

information.

Press F1.

dialog control for which you want help.

Right-click the control, and click the Context-Sensitive Help button.

Right-click the control.

Accessing information from the Corel Web site

You can access the Corel Web site directly from WordPerfect. You can use the Corel Web site to get information about projects and templates, printing, fonts, and macros. You can download fonts and macros from the Web site. You can also get technical support information, helpful tips and tricks, information about training and certification, and information about service bureaus.

To access the Corel Web site

 Click the Corel Web Site button on the WordPerfect 9 toolbar.

Welcome to WordPerfect 9

To get information from the Corel Web site

Click... To get information about...

File, New From Project, WordPerfect Projects Online Projects and templates

File, Printing Info Online Printing

Format, Fonts Online Fonts

Tools, Macros Online Macros

Help, Corel On The Web, Technical Support Technical support

Help, Corel On The Web, Tips And Tricks Tips and tricks

Help, Corel On The Web, Training And Certification Training and certification

Help, Corel On The Web, Approved Service Bureaus Service bureaus

Using the Corel Reference Center

The Corel Reference Center contains online manuals for WordPerfect Office 2000 in Adobe Acrobat Portable Document Format (.PDF). You can search the manuals to find the information you need quickly.

To access the Corel Reference Center from WordPerfect 9

1 Click Help, Help Topics.

2 Click the Contents tab.

3 Double-click Reference Information.

4 Double-click View Manuals.

5 Double-click Go To The Reference Center.

To access the Corel Reference Center from Windows

1 Click the Start button on the Windows taskbar.

2 Click WordPerfect Office 2000, Setup & Notes, Corel Reference Center.

 You can find the Corel Reference Center (refcntr.exe) in the folder

COREL\SHARED\REFCENTR on the WordPerfect Office 2000 CD-ROM.

 If you did not install the Corel Reference Center when you installed

WordPerfect Office 2000, you can do so by performing a custom install.

6 WordPerfect 9: Chapter 1

Using the PerfectExpert

WordPerfect 9 comes with its own built-in expert, which is ready to help you with many tasks. The PerfectExpert includes the best features of QuickTasks, templates, and Coaches, combined with information from online Help and the power of a natural language interface to assist you with everyday tasks. The PerfectExpert allows you to create complex documents quickly, using professionally designed templates.

The PerfectExpert can guide you through a detailed project, such as creating a résumé (even if you want to use other suite applications to create parts of the document), or it can guide you through a smaller task, such as inserting a clipart image.

The PerfectExpert even provides you with galleries of professionally designed documents to choose from, and you can change the layout and content in any number of ways to match your needs.

To display the PerfectExpert

1 Click Help, PerfectExpert.

A check mark next to the PerfectExpert command indicates that the command is enabled and that the PerfectExpert panel is displayed in the left side of the Document Window.

2 Press any of the buttons to get help on performing a task.

3 Click the More Help On button to get additional help.

 Click File, New to start a document and to have PerfectExpert guide you

through a new project.

To hide the PerfectExpert

 Click Help, PerfectExpert.

No check mark next to the PerfectExpert command indicates that the command is disabled.

Viewing program and system information

WordPerfect 9 provides easy access to information about the program, license information, and your system.

Program information consists of the application name, version number, serial number, and user name. This information doesn’t change. You’ll find it

Welcome to WordPerfect 9

particularly useful if you ever need help from Corel Technical Support Services.

System information consists of details about any of the following categories: system, display, printing, Corel .EXE and .DLL files, and system .DLL files. For example, you can see how much memory you have on the drive to which you want to save a file. You can save any system information in a text file called SYSINFO.TXT.

To view product and license information

1 Click Help, About WordPerfect.

2 Click one of the following buttons:

 Copyright

 License

To edit the serial number and pin

1 Click Help, About WordPerfect.

2 Click the Edit Serial/PIN button.

3 In the Serial Number box, type the serial number.

4 In the PIN box, type the Personal Identification Number.

To view program and system information

1 Click Help, About WordPerfect.

The About WordPerfect dialog box displays the version number and registration information for your software.

2 Click the System Info button to view system information.

3 From the Choose A Category list box, choose a category.

 Use the Save button to store system information for printing. System

information is saved as SYSINFO.TXT. A message box tells you where the file is saved.

What’s new in WordPerfect 9

WordPerfect 9 has new and enhanced features that let you create professional-looking documents.

8 WordPerfect 9: Chapter 1

Performance and productivity features

 Corel RealTime Preview

 Install-As-You-Go

 Embedded Fonts

 Autoscroll

 Block Make It Fit

 Enhanced charting module

 Improved accessibility

 Enhanced shapes

 Visual Basic for Applications Integration

 Skewed table cells

 Enhanced multiple page printing

 Print Preview

 Browse buttons

Compatibility and integration features

 Enhanced file conversion

 In-Place Editing

 In-Place Activation

 XML capabilities

 SGML Editor

Internet features

 SpeedLinks

 Trellix 2 Integration

 For a list of different features in WordPerfect 9, see “What’s different in

WordPerfect 9" on page 9.

Corel RealTime Preview

Corel RealTime Preview lets you scroll through and preview several different formatting options, such as fonts, lines, tables, borders, and shading, to see what they look like, without applying those changes to your document.

Welcome to WordPerfect 9

Install-As-You-Go

Install-As-You-Go helps you minimize the hard disk space required by WordPerfect Office 2000 applications by including only the bare necessities. If a non-installed item is selected, you will be asked if you want to install it.

Embedded Fonts

WordPerfect lets you use the Embedded Font feature. Choose Embedded Fonts when saving your document and WordPerfect takes care of the rest. Your fonts will be compressed and saved with the file data. Now your favorite fonts will go wherever your file goes for the presentation that you expect.

Autoscroll

Autoscroll lets you scroll through a document without using the arrow keys or the scroll bars. When you point the Autoscroll arrow in the direction you want to move, you can scroll through the document. The scrolling speed increases when you move the arrow further from the Autoscroll tool and slows when you move the arrow closer to the Autoscroll tool.

Block Make It Fit

WordPerfect 9 enhances the previous version’s Make-It-Fit feature to allow you to fit sections of your document into a given dimension without affecting other areas where fitting specifications may be different.

Enhanced charting module

The enhanced charting module provides you with additional chart types and capabilities.

Improved accessibility

WordPerfect 9 continues to work towards accessibility requirements, including the support of High-Contrast mode, providing keystrokes to the majority of features, using standard user interface controls which make Third Party accessibility tools compatible with Corel applications, supporting large font mode, and providing options under settings to provide flexibility in functionality.

10 WordPerfect 9: Chapter 1

Enhanced shapes

WordPerfect provides over 100 new shapes. You can choose a shape from any of the new shape palettes or use the Basic Shapes, Arrows, Stars, Banners, and Flowcharting tools. Action buttons prompt the assignment of an action; Call out shapes have pointers that can be anchored anywhere in the document. All shapes have the new Text In Shapes feature, which allows text to be added into the shape on the fly.

Visual Basic for Applications Integration

Visual Basic for Applications (VBA) lets you develop VBA applications to control WordPerfect through the OLE Automation Type Library. The main object exposed by WordPerfect is the PerfectScript object, which consists of all the functions currently available in the Perfect Script language, making it easier for those familiar with PerfectScript to modify existing scripts and to understand the syntax and parameters required to program the PerfectScript object’s methods. These VBA projects are stored within the application document and are easily distributed.

Skewed table cells

You can skew the top row or the left or right column of a table. Unless you specify otherwise, any text that you type in a skewed cell will be skewed as well. You can also change the angle of the skew and specify other skew options.

Enhanced multiple page printing

WordPerfect 9 includes additional options for printing multiple pages. You can specify the number of copies you wish to print and whether you want the copies collated. Collating is useful when printing multipage documents. When you enable the Collage check box, a complete copy of each document is printed before the next document is printed; when collating is disabled, all the copies of the first page are printed before the copies of the second page are printed.

Print Preview

Although WordPerfect creates documents in a WYSIWYG environment, many users have requested a Print Preview option. WordPerfect 9 lets you view your document as a single page or double pages. Print Preview is fully compatible with Corel RealTime Preview, which lets you experiment with formatting options, such as fonts, lines, tables, borders, and shading, without applying them to your document. Print Preview is also fully editable;

Welcome to WordPerfect 9

therefore, you do not have to switch back to regular view to make changes to your document.

Browse buttons

The browse buttons make navigation within a document more intuitive. WordPerfect allows you to navigate through a document in the same way that you navigate through an Internet document.

Enhanced file conversion

WordPerfect 9 continues to use the same file format as its predecessors: Corel WordPerfect 6, 6.1, 7 and 8 requiring no conversion from these previous versions. Keeping the same file format lets you convert Microsoft Word and Lotus AmiPro documents while retaining all document data from open to save.

In-Place Editing

In-Place Editing allows you to edit an object without switching to a different window. Buttons and list boxes temporarily change to work specifically with that object.

In-Place Activation

WordPerfect now uses the new In-Place Activation feature to help further integrate 3rd Party applications into WordPerfect Office 2000. By double-clicking on an OLE object, the editing or development environment native to that object is initiated inside WordPerfect, providing seamless integration of 3rd Party applications.

XML Capabilities

XML (eXtensible Markup Language) provides a platform and application-independent environment for defining document architecture and document markup. WordPerfect 9 lets you create, validate, and save XML documents in a familiar WYSIWYG environment. A structured tree view, shown in a separate window, provides an easy-to-read layout of the full document. WordPerfect automatically inserts and maintains tag pairs to create XML files. WordPerfect provides an editing environment that includes wizards, automatic element insertion, and automatic generation of documents, which makes document creation quick and easy. You can customize menus, toolbars, and keyboard mapping to create your own working environment. WordPerfect 9 incorporates the Document Type

12 WordPerfect 9: Chapter 1

Definition (DTD), layout information, and mapping files into a single WordPerfect template.

SGML Editor

WordPerfect 9 lets you create SGML documents in a familiar WordPerfect environment. WordPerfect 9 lets you edit, markup text, and validate tags in SGML documents. You can also employ WordPerfect writing tools, such as Spell Check and QuickCorrect. You can hide SGML codes in the Document Window and use WordPerfect text formatting to make SGML documents easier to read on screen. The SGML editor also provides the following capabilities:

 structures views of the document, providing a WYSIWYG view on one

 enhanced graphics that let you import and export markups with the SGML

 writing tools

 compare features

 automatic mapping for International Standards Organization (ISO)

side of the screen and a tree view on the other

document

characters during the DTD compiling process to map multinational characters to the appropriate characters in the SGML Editor. Manual character mapping does not fall within the ISO character sets.

 enhanced importing and exporting capabilities

SpeedLinks

SpeedLinks allows you to create Internet links — highlighted text in a World Wide Web document that helps you jump to another part of the same document or to another document on the World Wide Web. When you type text that begins with “www,” “ftp,” “http,” or “mailto,” SpeedLinks automatically converts the text to an Internet link.

Trellix 2 Integration

Trellix 2 Integration lets you create and organize professional, effective documents that can be published to HTML. Trellix can make long, complicated documents easy to understand and navigate; the integrated navigation map allows you to visualize and access any part of your document quickly. Trellix documents resemble web pages, with easy-to-create links, and you can add spreadsheets, graphics, and other files.

Welcome to WordPerfect 9

What’s different in WordPerfect 9

With every new version of WordPerfect certain items are added, others are renamed, still others are found in a new location. The items renamed or moved in version 9 are:

 QuickSpots

 PerfectExpert

 QuickFinder

 Menus

 For a list of new features in WordPerfect 9, see “What’s new in

WordPerfect 9" on page 8.

QuickSpots

QuickSpots provided direct access to editing features for certain objects in a document, such as paragraphs or tables. WordPerfect 9 improves on this idea by including more than 20 different Property Bars that appear when you click on a particular object. Property Bars change to fit your immediate needs. For example, click a table, and the Property Bar displays buttons for table editing tools. Click a graphic, and the Property Bar displays graphics editing tools.

PerfectExpert

WordPerfect 9 comes with its own built-in expert which is ready to help you with any task. The PerfectExpert includes the best features of Quick Tasks, templates, and Coaches, combined with information from online Help and the power of a natural language interface to help you with everyday tasks. The PerfectExpert allows you to quickly create complex documents using professionally designed templates.

QuickFinder

You can use the Find button on file management dialog boxes to find files that meet the criteria you specify. For example, you can search for a file type (such as *.WPD) or the file content (such as “WordPerfect”).

Menus

The menus in WordPerfect 9 have undergone significant restructuring to improve access to the most frequently used features. The menus are also standardized across WordPerfect Office 2000 applications to make learning

14 WordPerfect 9: Chapter 1

each application easier. Right-click the menu to select a menu similar to one you used in a previous version of WordPerfect.

 The Tables and Graphics menus are gone and the editing features for

tables and graphics are now available on the Property Bar. Click a table or graphic to display the Tables or Graphics Property Bar.

 The File, Publish As and File, Send menus are consolidated as File, Send

To .

 The Outline and Bullets & Numbering features are consolidated in Insert,

Outline/Bullets & Numbering.

 The abbreviations feature is renamed QuickWords and moved to Tools,

QuickWords.

 Help Online, which was used to access additional technical and product

information, is renamed Corel Web site.

 Initial Document Style is renamed and has moved to File, Document,

Current Document Style.

 Initial Document Font is renamed and moved to File, Document, Default

Font.

Exploring the work area

The work area in WordPerfect 9 includes everything you see on your screen when you start the application. The large open area is the Document Window.

The Menu Bar, which is located at the top of the work area just below the Title Bar, provides access to most of the WordPerfect commands. Many of these commands can also be accessed through toolbars.

The Property Bar, which is located above the Document Window, is a context-sensitive toolbar. It gives you quick access to frequently used functions and commands that are relevant to the task you are performing.

Using toolbars

Toolbars provide quick, one-click access to commands. The WordPerfect 9 toolbar, shown below, is displayed by default above the Document Window. Other toolbars can be displayed by enabling them in the Toolbar dialog box. Toolbars can be docked at the side, top, or bottom of the Application Window, or left floating in the Document Window.

Welcome to WordPerfect 9

To display or hide toolbars

1 Click View, Toolbars.

2 In the Options dialog box, enable the check box beside each toolbar you

want to display and disable the check box beside each toolbar you want to hide.

To dock a toolbar

 Drag the Title Bar of the toolbar to the top, bottom, or side of the

Application Window, then place its outline where you want it docked.

To size floating toolbars

1 Position the cursor over an edge of the toolbar.

2 When the cursor becomes a two-sided arrow, click and drag the edge to

create the size and shape that you want.

 You can only change the shape of floating toolbars. When you dock a

toolbar, it is oriented horizontally when placed at the top or bottom of the Application Window or vertically when placed on the left or right side.

 The toolbars are optimized for 800 x 600 resolution. Therefore, if you are

working in a lower resolution, portions of toolbars might appear cut off.

Using the Property Bar

The Property Bar, shown below, is a context-sensitive toolbar that displays buttons and options related to the task you are performing. For example, when text is selected, the Property Bar contains only text-related commands.

By default, the Property Bar is located above the Document Window, but it can be moved, docked, or hidden like any other toolbar.

To display or hide the Property Bar

 Click View, Property Bar.

If a check mark appears beside the command name, the Property Bar is displayed. If no check mark appears, the Property Bar is hidden.

16 WordPerfect 9: Chapter 1

To dock the Property Bar

 Drag the Title Bar of the Property Bar to the top, bottom, or side of the

Application Window, then place its outline where you want it docked.

Welcome to WordPerfect 9

GETTING STARTED 2

The Getting Started chapter tells you how to perform basic operations in WordPerfect. You can create new documents, or you can open documents created in WordPerfect or other word processing applications. You can enter or import text to create your document and add graphics to make it more visually appealing and easier to read. You can edit, save, and print a document. You can close the active document and keep WordPerfect open, or you can exit WordPerfect to close both the active document and the application.

WordPerfect lets you choose a view mode and customize the display of your document. You can navigate through a document, and you can use bookmarks and QuickMarks to mark a location in a document. You can also use document summaries to provide information about a document to other users.

Understanding the components of a document

A WordPerfect document is a file with a .WPD extension. Each document consists of one or more of the following components:

Text

Text can be typed directly into WordPerfect or imported from text editors or other word processing applications. For more information about adding text to a document, see “Working with text in documents” on page 23.

Getting started 19

Graphics

Graphics include shapes, drawings, pictures, and clipart. A shape is any object created using WordPerfect drawing tools. A drawing is created using Corel Presentations menus and tools. A picture is a bitmap or graphic image that has been imported into a WordPerfect document. Pictures can be imported using a scanner or CD-ROM or from paint programs, such as Corel PHOTO-PAINT. Clipart images are images that can be brought into Corel applications and edited or used as is. Corel offers a large selection of clipart in many formats. You can purchase additional images, including some in bitmap format, from commercial suppliers. For more information about adding graphics to a document, see “Working with graphics in documents” on page 27.

Styles

A style is a collection of formatting attributes applied to characters, paragraphs, or documents. Formatting items with styles ensures consistent formatting throughout your document. Whenever you change the formatting in a style, you change the appearance of all items that use that style. For more information about formatting with styles, see “Working with text styles” on page 123.

Templates

A template is a preformatted document that can be used as a guide for creating a new document. Every document created in WordPerfect is based on a template or a project template. When you open WordPerfect, the blank document you see is based on the default template. Project templates can include fax cover sheets, memos, invoices, and budgets. For more information about templates, see “Using project templates” on page 527.

Macros

Macros are used to automate application tasks. For example, you can use WordPerfect macros to set margins, select a font, or create a merge file. For more information about macros, see “Recordings, macros, and automation features” on page 551.

Creating and opening documents

You can start a document in WordPerfect by opening a blank Document Window. Every document you create is based on a template. Even a blank document is based on the default template, which includes formatting elements, such as the margins, tab settings, and toolbars. You can change the default template so that each time you create a new document, your settings are used. WordPerfect also includes ready-made project templates that you

20 WordPerfect 9: Chapter 2

can open and use to create a wide range of documents, including letters, fax cover sheets, calendars, and business cards. For more information about templates, see “Using project templates” on page 527.

You can open documents created in WordPerfect or in other applications. The advantages of opening a document created in another application (rather than importing text) are that many of the formatting attributes in the original document, such as page size, margins, font properties, bullets, and underlining, are preserved. Some of the features not supported include:

 embedded pictures

 hidden text

 interline spacing

 kerning

 macros

 multiple page layouts (the first one in the document is used throughout)

 OLE objects

Creating new documents

You can create a new document using the default template or a project template. The default template is created the first time you open WordPerfect and includes formatting elements, such as the margins, tab settings, and toolbars.

Project templates, which are provided with WordPerfect, are professionally designed layouts that you can use to create a document. For example, you can use a project template to create a fax cover sheet or expense report. The template provides the layout for your document and you provide the content, making the creation of documents faster and easier. For more information about templates, see “Using project templates” on page 527.

To create a document using the default template

 Click File, New.

 You can also create a new document by clicking the New Blank Document

button on the WordPerfect 9 toolbar or by pressing CTRL + N.

To create a document using a project template

1 Click File, New From Project.

Getting started

2 Choose the type of project you want to create from the Create New list

box.

3 Click the Create button.

4 Click the appropriate buttons on the PerfectExpert panel.

Opening WordPerfect documents

You can retrieve a document and open it in the Document Window.

To open a document

1 Click File, Open.

2 Choose the drive where the document is stored from the Look In list box.

3 Double-click the folder in which the document is stored.

4 Choose the file format you want to open from the File Type list box.

All Files displays files of all types.

5 Double-click the document name.

 You can also open a document by clicking the Open button on the

WordPerfect 9 toolbar.

 If you know where a file is located, you can type the full path and filename

in the File Name box.

 To select from a list of recently opened files, click the arrow located next

to the File Name box.

Opening documents created in other applications

You can open text files and other word processing documents that were not created in WordPerfect. For example, you can open Microsoft Word and Rich Text Format (RTF) file formats in WordPerfect. For more information about opening Microsoft Word documents, see “Opening Microsoft Word documents” on page 54.

The advantages of opening a document (rather than importing text) are that many of the formatting attributes in the original document, such as page size, margins, font properties, bullets, and underlining, are preserved. For more information about importing, see Import and export file formats for WordPerfect 9 in the Reference Information section of the online Help.

22 WordPerfect 9: Chapter 2

To open a document created in another application

1 Click File, Open.

2 Choose the drive where the document is stored from the Look In list box.

3 Double-click the folder in which the document is stored.

4 Choose the file format you want to open from the Files Of Type list box.

All Files displays files of all types.

5 Double-click the document name.

Working with text in documents

You can enter text in a WordPerfect document or you can import it from another document or application.

WordPerfect lets you select text by character or by word. Selecting and deselecting text is necessary for editing and formatting documents.

You can insert the date and time in a document. A fixed date and time can be inserted, or you can insert a date code so that the date is updated every time a document is opened or printed.

Entering text

You can enter text in the Document Window. You can also use the Shadow Cursor to show where the cursor will be positioned when you click the mouse. When the Shadow Cursor appears in the white space (background) of your document, you can click anywhere to start typing text. The Shadow Cursor changes appearance to show how text will be aligned when you start typing. Small arrows beside the Shadow Cursor point in different directions when text is left-justified, centered, or right-justified.

You can enter text in a text box so that it appears in a separate frame. You can add borders and fills to text boxes. For more information about adding borders and fills, see “Using borders and fills” on page 284.

To enter text in a Document Window

1 Position the cursor in the Document Window.

2 Type the text.

To enter text using the Shadow Cursor

1 Click View, Shadow Cursor.

A check mark next to the command name indicates that the Shadow Cursor is enabled.

Getting started

2 Position the cursor anywhere in the page, then click.

3 Type the text.

To enter text in a text box

1 Click Insert, Text Box.

2 Type the text.

3 Click outside the text box to return to your document.

 You can replace text as you type instead of pushing it over by using

Typeover mode. You can enable and disable Typeover mode by pressing INSERT on your keyboard.

 You can also cut text and paste it into a text box. For more information

about cutting and pasting, see “Cutting, copying, and pasting text and graphics” on page 31.

Inserting text from another document

You can insert text from another WordPerfect document into your document. You can also insert text from other graphic or spreadsheet applications. For more information about importing, see Import and export file formats for WordPerfect 9 in the Reference Information section of the online Help.

To insert text from another document

1 Position the cursor where you want to insert the text.

2 Click Insert, File.

3 Choose the drive in which the document is stored from the Look In list

box.

4 Double-click the folder where the document is stored.

5 Choose the file format you want to open from the File Type list box.

All Files displays files of all types.

6 Click the Insert button.

24 WordPerfect 9: Chapter 2

Selecting and deselecting text

You can select and deselect characters and words. You can also select a sentence, paragraph, page, or document. Text must be selected to perform some formatting options, such as cutting, copying, or moving text. For more information about working with text, see “Working with text in documents” on page 23.

To select a... Do this...

Character Click where you want to start selecting text, press ALT, then drag across

Word Click where you want to start selecting text, then drag across the text.

Sentence Click where you want to start selecting text, then click Edit, Select,

Paragraph Click where you want to start selecting text, then click Edit, Select,

Page Click where you want to start selecting text, then click Edit, Select, Page.

Document Click Edit, Select, All.

To deselect text

 Click anywhere outside the selection.

the text.

Sentence.

Paragraph.

Adding the date and time to a document

You can insert the date and time in a document. The date and time text is fixed and stays the same unless you edit it manually. To update the date and time automatically, you can insert a date code that displays the current date each time you open or print a document. You can choose from several date and time formats, or you can create a custom format.

To insert the date and time

1 Position the cursor where you want to add the date.

2 Click Insert, Date/Time.

3 Choose the format you want from the Date/Time Formats list box.

If you want the date to be updated when you open or print the document, enable the Keep The Inserted Date Current check box.

4 Click the Insert button.

Getting started

 PressCTRL+Dtoinsert the date as text.

 Press CTRL + SHIFT+Dtoinsert the date as a code that is updated

when you open or print the document.

To edit the date and time

1 Select the date and time in your document.

2 Click Insert, Date/Time.

3 Choose the new format you want from the Date/Time Formats list box.

4 Click the Apply Format button.

To delete the date and time

1 Select the date and time in your document.

2 Press DELETE.

To create a custom date and time format

1 Click Insert, Date/Time.

2 Click the New Format button.

3 Delete codes that you do not want in the Edit Date/Time Format box.

4 Click one of the following tabs:

 Year — lets you change the year format

 Month — lets you change the month format

 Day — lets you change the day format

 Time — lets you change the time format

5 Choose a code from the Code list box.

6 Click the Insert button.

 The Date/Time Sample box shows how the format will look in the

document.

 You can change the language used when you insert the date and time. For

information about changing the language, see “Changing the language for WordPerfect” on page 627.

26 WordPerfect 9: Chapter 2

Deleting text

You can delete text that appears in a WordPerfect document.

To delete text

1 Select the text you want to delete.

2 Press DELETE.

 You can also position the cursor in front of the text you want to delete,

then press BACKSPACE.

Working with graphics in documents

WordPerfect lets you insert graphics, such as shapes, drawings, and clipart, into your document. When you insert a graphic into a WordPerfect document, it is placed inside a frame, called a graphics box.

You can edit a shape, drawing, or clipart image. When you edit a drawing or image in WordPerfect, Corel Presentations menus and tools appear. For more information about editing drawings and images, refer to the Corel Presentations online Help. You can also delete graphics from a document.

Creating and inserting shapes and drawings

You can quickly create basic shapes, such as circles, rectangles, lines, polygons, and polylines, in your document.

The following illustration shows examples of preset shapes: 1) basic shapes and 2) flowchart shapes.

You can also create more complex drawings than these simple shapes. When you create a drawing in WordPerfect, Corel Presentations menus and tools appear. You can use the tools and commands to add circles, lines, boxes, and other shapes, or you can add objects to the image, such as text, clipart, and charts. For more information about creating a drawing, refer to the Corel Presentations online Help.

Getting started

To create a shape

1 Click Insert, Shapes.

2 Enable one of the following buttons:

 Lines — lets you create such shapes as straight or curved lines

 Basic — lets you create such shapes as circles, rectangles, or cubes

 Arrows — lets you create various types of arrows

 Flowchart — lets you create shapes used in flowcharts

 Stars — lets you create various types of stars

 Callout — lets you create callouts which can be used to enclose text

 Action — lets you create shapes used to denote action

3 Click OK.

4 Position the cursor where you want the shape to appear.

5 Drag to draw the shape.

6 Click outside the shape to return to the Document Window.

 If you are drawing a polyline, drag and click to build the shape, then

double-click to complete the shape.

 Hold down SHIFT while you draw a line to insert precise horizontal,

vertical, and diagonal lines; hold down SHIFT while you draw a rectangle to create a square.

To create a drawing

1 Click Insert, Graphics, Draw Picture.

2 Create the drawing using Corel Presentations menus and tools.

3 Click outside the drawing to return to the Document Window.

Inserting clipart and pictures

You can insert clipart in a document. To use clipart images, you must open the Scrapbook. The Scrapbook is a window that displays thumbnail images of the available clipart. For more information about using the Scrapbook, see Using Scrapbook in the WordPerfect online Help.

28 WordPerfect 9: Chapter 2

You can use clipart images and pictures stored on the WordPerfect Office 2000 CD. The CD must be in your CD drive and must be accessible. More than 250 pictures are provided with WordPerfect.

To insert clipart

1 Click where you want to insert the image.

2 Click Insert, Graphics, Clipart.

3 Browse through the folders in the Scrapbook until you find the image you

want to insert.

4 Select the image.

5 Click the Insert button.

6 Click outside the image to return to the Document Window.

 You can also insert clipart by dragging the image from the Scrapbook into

your document.

To insert a picture from the CD-ROM

1 Insert the WordPerfect Office 2000 CD in your CD-ROM drive.

2 Click where you want to insert the picture.

3 Click Insert, Graphics, From File.

4 Choose the CD-ROM drive from the Look In list box.

5 Open the Corel\WPO2000\Graphics\Photos folder.

Pictures have .JPG file extensions.

6 Double-click the filename of the picture you want to insert.

 To preview a picture before you insert it, click the Toggle Preview button,

then click the picture filename.

Editing graphics

You can edit basic shapes, such as circles, rectangles, lines, polygons, and polylines. You can change the fill properties of a shape by adding patterns, gradient fills, or textures. You can change the thickness of lines and change line style and color. You can also change the direction and color of drop shadows for a shape.

Getting started 29

You can edit drawings and clipart images using Corel Presentations menus and tools. For more information about editing a drawing, refer to the Corel Presentations online Help.

To edit attributes for a shape

1 Double-click the shape.

2 Click one of the following tabs:

 Fill — lets you change the fill style for a shape

 Line — lets you change the line style for a line

 Shadow — lets you change the drop shadow for a shape

3 Change any attributes for the shape.

 You can also use the Graphics Property Bar to edit the attributes of a

shape.

To edit a drawing or clipart image

1 Right-click the graphic, then click Edit Image.

2 In Corel Presentations, edit the graphic.

3 Click File, Save.

4 Click outside the drawing or image to return to the Document Window.

 You can also double-click a graphic to edit it in Corel Presentations.

Deleting a graphic

You can delete shapes, images, clipart, and pictures in a document.

To delete graphics

1 Select the graphic.

2 Press DELETE or BACKSPACE.

Editing WordPerfect documents

You can cut or copy selected text or graphics. When you cut or copy information, you can paste it anywhere in the active document, in another

30 WordPerfect 9: Chapter 2

document, or in another application. You can also move text or graphics by dragging the selected item with the mouse.

You can use the Undo and Redo commands to make changes to a document. The Undo command reverses changes you make to your document, starting with the most recent change and moving back one by one. If you undo an action and then realize you want to keep it, you can use the Redo command to redo the action you last undid. You can also repeat an action multiple times.

You can easily find and replace text. Words can be replaced individually, or you can replace all occurrences of the same word in a document.

Cutting, copying, and pasting text and graphics

You can use Cut and Paste to move selected text or graphics. You can use Copy and Paste to copy selected text or graphics and paste the copy in another place.

When you cut or copy information, it is stored in the Clipboard. You can paste it anywhere in the active document, in another document, or in another application. You can also choose a specific format when you paste information from the Clipboard into WordPerfect. For example, you can copy text from another application in Rich Text Format or as simple text.

Clipboard contents are only available until you cut or copy something else or until you exit Windows. However, you can append the Clipboard contents so that new information is added to the existing Clipboard contents instead of replacing the information already stored there.

To copy text or graphics to the Clipboard

1 Select the text or graphics you want to copy.

2 Click Edit, Copy.

 You can also copy text or graphics by clicking the Copy button on the

WordPerfect 9 toolbar.

To cut text or graphics and move to the Clipboard

1 Select the text or graphics you want to cut.

2 Click Edit, Cut.

Getting started

 You can also cut text or graphics by clicking the Cut button on the

WordPerfect 9 toolbar.

To paste text or graphics in a document

1 Position the cursor where you want to insert the information.

2 Click Edit, then click one of the following:

 Paste — lets you paste the Clipboard contents

 Paste Special — lets you choose a format to use when pasting the

Clipboard contents

 You can also paste text or graphics by clicking the Paste button on the

WordPerfect 9 toolbar.

To append the Clipboard contents

1 Select the text you want to add to the Clipboard.

2 Click Edit, Append.

Dragging text and graphics

You can quickly move text and graphics by dragging the selected item with the mouse. Text and graphics can be moved within a document or between documents.

To drag text or graphics within a document

1 Select the text or graphic you want to move.

2 Drag the selected text or graphic to a new position.

 To copy the text or graphic while you move it, press CTRL while you

release the mouse button.

To drag text or graphics to another document

1 Click Window, then choose one of the following:

 Tile Top To Bottom — arranges the windows so that documents are

displayed above or below one another

32 WordPerfect 9: Chapter 2

 Tile Side By Side — arranges the windows so that documents are

2 Select the text or graphic you want to move.

3 Drag the selected text or graphic to the other document.

Undoing actions

You can undo your actions one at a time or undo a series of actions all at once. The Undo/Redo command is document specific, so even if you open multiple documents, the command remembers which actions were executed in which document.

The number of levels you can undo depends on how many undo levels you have set. WordPerfect must keep a temporary file for each undo level, so the more undo levels you set, the more system resources are required.

To undo the last action you performed

 Click Edit, Undo.

 You can also undo an action by clicking the Undo button on the

WordPerfect 9 toolbar.

displayed side by side

To undo a series of actions

1 Click Edit, Undo/Redo History.

2 Choose the first action that you want to undo.

3 Click the Undo button.

 The action you select and all actions you have performed since that action

are reversed.

To set the number of undo levels

1 Click Edit, Undo/Redo History.

2 Click the Options button.

3 Type a value in the Number of Undo/Redo Items box.

Getting started

 The maximum number of undo levels is 300.

Redoing and repeating actions

You can redo a single action or a series of actions. Redo is used to reinstate an action that has been undone. If you want to repeat the last action you performed, the Repeat command lets you repeat it as many times as you want.

To redo an action you have just undone

 Click Edit, Redo.

 You can also redo an action by clicking the Redo button on the

WordPerfect 9 toolbar.

To redo a series of actions

1 Click Edit, Undo/Redo History.

2 Choose the first action that you want to redo.

3 Click the Redo button.

 The action you select and all actions before it are redone.

To repeat the last action you performed

 Click Edit, Repeat.

Finding and replacing text

You can search for phrases, words, or individual characters in a document. You can replace some or all occurrences of the text with other text, or you can delete the text.

To find and replace text

1 Click Edit, Find And Replace.

2 Type the text you want to find in the Find box.

3 Type the replacement text in the Replace With box.

34 WordPerfect 9: Chapter 2

4 Click one of the following buttons:

 Find Next — finds the next occurrence of the text

 Find Prev — finds the previous occurrence of the text

5 Click the Replace button.

To find and replace all occurrences of specific text

1 Follow steps 1 to 3 from the previous procedure.

2 Click the Replace All button.

 To select a word or phrase you searched for previously, click the arrow

button to the right of the Find and Replace With boxes.

 To delete all occurrences of text, type the text in the Find box and leave

the Replace With box empty.

 You can also press CTRL + ALT+Ntofind the next occurrence of the

search text or press CTRL + ALT+Ptofind the previous occurrence.

Finding and replacing codes

You can search for codes in a document. You can search for codes regardless of the value the codes contain. For example, if you search for a font size code, any font size code is found. You can also search for specific codes, such as a font in a specific size.

To find and replace a code

1 Click Edit, Find And Replace.

2 Click Match, Codes.

3 Choose a code from the Find Codes list box.

4 Click the Insert button.

5 Click in the Replace With box.

6 Choose a code from the Replace Codes list box.

7 Click the Insert & Close button.

8 Click one of the following buttons:

 Find Next — finds the next occurrence of the code

Getting started

 Find Prev — finds the previous occurrence of the code

9 Click the Replace button.

To find and replace all occurrences of a code

1 Follow steps 1 to 7 from the previous procedure.

2 Click the Replace All button.

To find and replace a specific code

1 Click Edit, Find And Replace.

2 Click Type, Specific Codes.

3 Choose a code from the Find Codes list box.

4 Click OK.

5 Type a value in the Find box.

6 Type a value in the Replace With box.

7 Click one of the following buttons:

 Find Next — finds the next occurrence of the code

 Find Prev — finds the previous occurrence of the code

8 Click the Replace button.

 The contents of the Find And Replace dialog box change depending on the

code you select.

Saving, printing, and closing documents

When you save a document for the first time, you assign it a name and choose a folder in which to store it. You can create a new copy of the document by saving it to a different folder or under a different filename.

You can print a document or part of a document.

You can close the active document or all open documents, leaving WordPerfect open. Exiting WordPerfect closes the application along with any open documents.

Saving a document

When you save a document for the first time, you assign it a name and choose a folder in which to store it. Any changes you make to the document

36 WordPerfect 9: Chapter 2

after that are saved to that location. You can create a new copy of the document by saving it to a different folder or under a different filename.

To save a document for the first time

1 Click File, Save.

2 Choose the drive where you want to store the document from the Save In

list box.

3 Double-click the folder in which you want to save the document.

4 Type a name for the document in the File Name box.

5 Click Save.

To save changes to a document

 Click File, Save.

 You can also save a document by clicking the Save button on the

WordPerfect 9 toolbar.

To save a document to a new location or with a new name

1 Click File, Save As.

2 Choose the drive where you want to store the document from the Save In

list box.

3 Double-click the folder in which you want to save the document.

4 Type a name for the document in the File Name box.

5 Click Save.

Printing a document

You can print a document or part of a document. For more information about printing documents, see “Printing” on page 437.

To print a document

1 Click File, Print.

2 Choose the printer you want to use from the Current Printer list box.

3 In the Print section, enable one of the following buttons:

 Full Document — prints the entire document

Getting started

 Current Page — prints the page in which the cursor is positioned

 Multiple Pages — lets you choose the pages you want to print

 Print Pages — lets you choose the range of pages you want to print

4 Specify any other print options.

5 Click Print.

 You can also print a document by clicking the Print button on the

WordPerfect 9 toolbar.

Closing and exiting WordPerfect

You can close the active document or all documents and leave WordPerfect open. When you exit WordPerfect, the application closes along with all of the documents you have open. You are prompted to save any modified documents before closing or exiting.

To close a document

 Click File, Close.

 You can also click the Close button in the upper-right corner of the

Document Window.

To close all open documents

1 Click Tools, Macro, Play.

2 Choose CLOSEALL.WCM from the Look In list box.

3 Click the Play button.

To exit WordPerfect

 Click File, Exit.

 You can also click the Close button in the upper-right corner of the

Application Window.

38 WordPerfect 9: Chapter 2

Viewing documents

You can work with your documents in four view modes: Draft, Page, Two Pages, and Web Page.

WordPerfect lets you customize the way you view your documents. You can change the display size of the text or graphics you are viewing, view several documents at the same time, and minimize or maximize documents. You can also refresh the screen, and you can control display settings for nonprinting items, graphics, and Reveal Codes.

Draft view

Draft view attempts to match the fonts you have chosen and displays the document close to the way it will look when printed. Draft view does not display certain document features, such as headers, footers, and watermarks, although they might exist in the document. Because not all features display, working in Draft view is often faster than working in Page view.

Page view

Page view displays a document the way it will look when printed. Page view displays headers, footers, footnotes, watermarks, rotated text, and label arrangement.

Two Pages view

Two Pages view offers the same display features as Page View but without zoom options. It displays two consecutive pages side by side in the same Document Window.

Web Page view

Web Page view lets you convert WordPerfect formatting into HTML format, so you don’t need to know HTML to create documents suitable for a local intranet or for the Internet. You can start a new document or format an existing document as a web document. WordPerfect codes that have no HTML equivalents are modified or deleted from the document. For more information about HTML documents, see “Publishing to HTML” on page

480.

Switching views

WordPerfect provides four different views — Draft view, Page view, Two Pages view, and Web Page view. You can switch between the four views.

Getting started

To switch to another view

1 Click View, then click one of the following:

 Draft — displays a document without features, such as headers,

footers, and watermarks

 Page — displays a document the way it will look when printed

 Two Pages — displays two consecutive pages side by side

 Web Page — lets you convert a WordPerfect document into HTML

format

 You can also click the Change View button on the toolbar to switch

between the Web and Page views.

Enlarging or reducing the page display

You can enlarge or reduce the page displayed in the window when you are in either Draft view or Page view.

To enlarge or reduce the page display

1 Click View, Zoom.

2 Click a preset zoom percentage or click one of the following options:

 Margin Width — displays a complete line or block of text within a

window, with minimal white space to the right or left

 Page Width — displays the width of the page, including margins, in the

window

 Full Page — displays all page margins in the Document Window

 Other — lets you enter a custom zoom percentage

 You can also click the Zoom button on the toolbar to enlarge or reduce the

page display.

Viewing multiple documents at the same time

In WordPerfect, you can have multiple documents open at the same time. You can cascade the Document Windows on top of one another, then click the one you want to display full size. You can also tile the Document Windows so that all of the documents are visible.

40 WordPerfect 9: Chapter 2

To cascade multiple Document Windows

 Click Window, Cascade.

To tile multiple Document Windows horizontally

 Click Window, Tile Side By Side.

To tile multiple Document Windows vertically

 Click Window, Tile Top To Bottom.

 The number of documents you can have open at the same time is

determined by the memory capacity of your computer.

Minimizing and maximizing a Document Window

You can minimize the Document Window so that only the Title Bar remains, or maximize it so that the window fills the entire work area. You can also restore a minimized Document Window to its previous size.

To minimize a Document Window

 Click the Minimize button in the upper-right corner of a Document

Window.

To maximize a Document Window

 Click the Maximize button in the upper-right corner of a Document

Window.

To restore a Document Window to its previous size

 Click the Restore button on the Title Bar of the document.

Hiding and displaying nonprinting items

Nonprinting items are items that appear on screen but are not printed. They include the ruler, guidelines, table gridlines, hidden text, and formatting symbols, such as spaces, hard returns, tabs, and indents. You can select which of these items display on your screen. For formatting symbols, you can hide or display all symbols or select individual symbols to display.

Getting started

To hide or display the Ruler

 Click View, Ruler.

A check mark next to the Ruler command indicates that the ruler is displayed.

To hide or display guidelines

 Click View, Guidelines.

A check mark next to the Guidelines command indicates that guidelines are displayed.

To hide or display table gridlines

 Click View, Table Gridlines.

A check mark next to the Table Gridlines command indicates that gridlines are displayed.

To hide or display hidden text

 Click View, Hidden Text.

A check mark next to the Hidden Text command indicates that hidden text is displayed.

To hide or display formatting symbols

 Click View, Show ¶.

A check mark next to the Show ¶ command indicates that tabs, returns, and other symbols are displayed.

To specify which formatting symbols display on your screen

1 Click Tools, Settings.

2 Click Display.

3 Click the Symbols tab.

4 Enable the check box for each symbol you want to display in the

Document Window.

Hiding and displaying graphics

Hiding the graphics in your document can significantly decrease the time it takes to scroll through your document.

42 WordPerfect 9: Chapter 2

To hide or display graphics

 Click View, Graphics.

A check mark next to the Graphics command indicates that graphics are displayed.

Displaying Reveal Codes

Codes are inserted in your document nearly every time you use a WordPerfect feature. For example, when you make text bold, codes surround the word in the Reveal Codes window.

The following illustration shows how the insertion point and codes display in the Reveal Codes window.

You can hide or display the Reveal Codes window, and you can change display settings, such as font face and size, text and background color, and formatting options.

To display or hide the Reveal Codes window

 Click View, Reveal Codes.

A check mark next to the Reveal Codes command indicates that Reveal Codes are displayed.

 You can also hide the Reveal Codes window by right-clicking in the Reveal

Codes window, then clicking Hide Reveal Codes.

To change how Reveal Codes are displayed

1 Click Tools, Settings.

2 Click Display.

3 Click the Reveal Codes tab.

4 In the Color section, choose a text color from the Text palette.

5 In the Color section, choose a background color from the Background

palette.

6 In the Format section, enable any of the following check boxes:

Getting started

 Wrap Lines At Window — continues codes on the next line

 Show Spaces As Bullets — displays a bullet for each space character

 Show Codes In Detail — displays formatting information with codes in

the Reveal Codes window

7 Click the Font button, then choose a font from the Face list box.

8 Choose a font size from the Size list box.

 To use Windows system colors for the Reveal Codes window, enable the

Use System Colors check box in the Color section.

 You can also change how Reveal Codes are displayed by right-clicking in

the Reveal Codes window, then clicking Settings.

Moving through documents

WordPerfect offers a variety of ways for you to move around in a document. You can move to a specific section of your document, such as a page, table, line, edit position, or the top or bottom of the current page. You can also move between any open documents.

Autoscroll lets you scroll through your document quickly without using the arrow keys or the scroll bars. The scroll bars let you move up, down, to the left, or to the right in your document by small or large increments.

You can use navigation controls to browse through a document by insertion point, page, table, box, footnote, endnote, heading, edit position, or comment.

Moving to a specific section of a document

You can move to a specific section of your document, such as a page, table, line, or edit position. You can also move to the top or bottom of the current page.

To move to a specific section of a document

1 Click Edit, Go To.

2 Choose one of the following from the Go To What list:

 Page — moves the cursor to the specified page

 Table — moves the cursor to the specified table

44 WordPerfect 9: Chapter 2

 Line — moves the cursor to the specified line

 Edit Position — moves the cursor to the next edit position

 Reselect Last Selection — moves the cursor to the last selected item

and reselects it

 Top Of Current Page — moves the cursor to the top of the page

 Bottom Of Current Page — moves the cursor to the bottom of the page

3 Type the page number, line number, or table name in the appropriate box.

4 Click the Go To button.

Moving between open documents

You can move between any open documents.

To move between open documents

 Click Window, then click the name of the document you want to move to.

The active document is preceded by a check mark.

Scrolling through a document

You can scroll through your document using the scroll bars or using Autoscroll. The scroll bars let you move up, down, to the left, or to the right in your document by small or large increments. Autoscroll lets you scroll through your document quickly without using the scroll bars.

To scroll... Do this...

Upward in small increments Click the up arrow on the vertical scroll bar

Downward in small increments Click the down arrow on the vertical scroll bar

Left in small increments Click the left arrow on the horizontal scroll bar

Right in small increments Click the right arrow on the horizontal scroll bar

Up or down in large increments Drag the slider on the vertical scroll bar

Left or right in large increments Drag the slider on the horizontal scroll bar

To scroll through a document using Autoscroll

1 On the WordPerfect 9 toolbar, click the Autoscroll button.

The cursor changes to the Autoscroll arrow.

2 Move the Autoscroll arrow in the direction you want to scroll.

3 Click the mouse to disable Autoscroll.

Getting started

 The scrolling speed increases if you move the arrow further away from

the Autoscroll tool and slows if you move the arrow closer to the Autoscroll tool.

Using navigation controls

Navigation controls in WordPerfect let you browse through a document quickly. Back and Forward buttons on the WordPerfect 9 toolbar let you move the insertion point to and from its previous position. The Browse button and Previous and Next buttons located on the vertical scroll bar let you browse through your document by page, table, box, footnote, endnote, heading, edit position, and comment.

To browse backward by insertion point

 Click the Back button on the WordPerfect 9 toolbar.

The insertion point moves to its previous position.

To browse forward by insertion point

 Click the Forward button on the WordPerfect 9 toolbar.

 The Forward button is not available unless you have previously browsed

using the Backward button on the horizontal toolbar.

To browse using navigation controls

1 Click the browse button on the vertical scroll bar to choose one of the

following options:

 Page — lets you browse to the previous or next page in the document

 Table — lets you browse to the previous or next table in the document

 Box — lets you browse to the previous or next box in the document

 Footnote — lets you browse to the previous or next footnote in the

document

 Endnote — lets you browse to the previous or next endnote in the

document

 Heading — lets you browse to the previous or next heading in the

document

46 WordPerfect 9: Chapter 2

 Edit Position — lets you browse to the previous or next edit position in

the document

 Comment — lets you browse to the previous or next comment in the

document

2 Click one of the following buttons on the vertical scroll bar to browse:

 Previous button — moves the insertion point to the previous

occurrence of the selected browse mode

 Next button — moves the insertion point to the next occurrence of the

selected browse mode

Using bookmarks and QuickMarks

Bookmarks and QuickMarks mark a place in a document so that you can return to that location quickly. You can create multiple bookmarks with different names. You can also associate a bookmark with selected text, so that when you return to the bookmark, the text is selected again. Bookmarks can be moved, renamed, and deleted.

You can insert one QuickMark in a document. A QuickMark can be used to save your place in a document each time you close WordPerfect. You can delete a QuickMark.

Inserting bookmarks and QuickMarks

You can insert multiple bookmarks in a document. You can create a bookmark wherever the cursor is positioned, or you can create a bookmark using selected text. You can also insert one QuickMark in a document.

To insert a bookmark

1 Position the cursor where you want to insert a bookmark.

2 Click Tools, Bookmark.

3 Click the Create button.

4 Type a name for the bookmark in the Bookmark Name box.

 If you do not type a bookmark name, a QuickMark is inserted.

To insert a bookmark using selected text

1 Select the text you want to use to create the bookmark.

2 Click Tools, Bookmark.

Getting started

3 Click the Create button.

4 Type a name in the Bookmark Name box.

5 Enable the Selected Bookmark check box.

To insert a QuickMark

1 Position the cursor where you want to insert a QuickMark.

2 Click Tools, Bookmark.

3 Click the Set QuickMark button.

 Enable the Set QuickMark On File Save check box to automatically insert

a QuickMark at the insertion point whenever you save a document.

Finding bookmarks and QuickMarks

You can find bookmarks and QuickMarks that you have inserted in a document.

To find a bookmark

1 Click Tools, Bookmark.

2 Choose the bookmark from the Bookmarks list box.

3 Click the Go To button.

To find a bookmark created with selected text

1 Follow steps 1 and 2 from the previous procedure.

2 Click the Go To & Select button.

To find a QuickMark

1 Click Tools, Bookmark.

2 Click the Find QuickMark button.

Saving your place in a document

You can place a QuickMark at the insertion point in your document every time you save it. You can then quickly return to that location when you reopen the document.

48 WordPerfect 9: Chapter 2

To save your place in a document

1 Click Tools, Bookmark.

2 Enable the Set QuickMark On File Save check box.

3 Enable the Go To QuickMark On File Open check box.

Moving and renaming bookmarks

You can move and rename bookmarks.

To move a bookmark

1 Position the cursor where you want the bookmark to appear.

2 Click Tools, Bookmark.

3 Choose the bookmark from the Bookmarks list box.

4 Click the Move button.

To rename a bookmark

1 Click Tools, Bookmark.

2 Choose the bookmark from the Bookmarks list box.

3 Click the Rename button.

4 Type a name for the bookmark in the New Name box.

Deleting bookmarks and QuickMarks

You can delete a bookmark or a QuickMark.

To delete a bookmark or a QuickMark

1 Click Tools, Bookmark.

2 Choose the bookmark or QuickMark from the Bookmarks list box.

3 Click the Delete button.

Using document summaries

Document summaries are used to provide information about a document to other users. You can change document summary settings so that parts of the document summary are created automatically, and you can specify whether you are prompted to create a summary for each document. You can also choose which fields appear in your document summaries.

Getting started

Document summary information can be retrieved without opening the document or it can be viewed from within a document.

Creating document summaries

You can create a document summary to provide information about a document to other users.

To create a document summary

1 Click File, Properties.

2 Type information in the fields provided.

 You can define which fields are used for a document summary. For more

information about document summary fields, see “Customizing document summary fields” on page 51.

Automating parts of the document summary

You can automate parts of the document summary. You can specify the text that identifies a document subject so that text following a specific word is always used as the subject. For example, if you make “RE:” the subject search text, the text immediately following RE: in your document becomes the subject for the document summary. You can also specify a document type, such as a letter, memo, or invoice.

You can be prompted to create a document summary every time you save or exit a document. You can also use existing document summaries to automatically create more descriptive filenames for your documents. For example, a filename such as “4QRPT.WPD” can be changed to the document summary descriptive name “My 4th Quarter Report.wpd,” which provides more information about the document. You can also use the filename to create the document summary descriptive name automatically.

To automate parts of the document summary

1 Click Tools, Settings.

2 Click Summary.

3 In the Subject Search Text box, type the text the document summary uses

to identify a document subject.

4 In the Default Descriptive Type box, type a description for document

summaries.

50 WordPerfect 9: Chapter 2

5 Enable any of the following check boxes:

 Create Summary On Save/Exit — creates a document summary

automatically when you save or exit a document

 On Open, Use The Descriptive Name For The Filename — renames

the document when you open it using the Document Summary filename

 When Saving A Document, Use The Filename For The Descriptive

Name — creates the Document Summary descriptive name automatically from the filename

 You can specify default author and typist names using Environment

Settings. For more information about automating user information, see “Changing user information for comments and document summaries” on page 625.

 Previous versions of DOS and some versions of Windows are limited to

filenames with eight characters and a three-letter extension.

Customizing document summary fields

You can choose which fields appear in a document summary and in which order they appear. A field is a unit of information that contains a specific characteristic. For example, a field contains information such as a name, address, author, typist, or subject.

To customize document summary fields

1 Click File, Properties.

2 Click the Setup button.

3 Choose the fields you want to display from the Select Fields list box.

The fields are displayed in the Fields To Display list box.

4 Drag the fields in the Fields To Display list to change their order.

 Click the Use As Default button if you want the customized fields to

become the default document summary configuration for all documents.

Getting started

Retrieving information about a document

You can retrieve information about a document without opening it by viewing the document summary. You can also view information about the active document, such as the number of characters, words, lines, or pages in your document; the average word length; or the average number of words per sentence in your document.

To retrieve information about a document

1 Open Windows Explorer.

2 Choose the drive where the document is stored from the list box.

3 Double-click the folder in which the document is stored.

4 Right-click the document, then click Properties.

5 Click the Summary tab.

To view information about the active document

1 Click File, Properties.

2 Click the Information tab.

52 WordPerfect 9: Chapter 2

MOVING BETWEEN MICROSOFT WORD AND

WORDPERFECT 3

WordPerfect makes it easy for you to convert your Microsoft Word files to WordPerfect formats, open Microsoft Word documents in WordPerfect, and save WordPerfect documents as Microsoft Word files.

Because Microsoft Word and WordPerfect share basic formatting features, essential layouts, and many of the same menu options, you can create Microsoft Word documents and then easily import files into WordPerfect. You can also set your keyboard shortcuts to reflect Microsoft Word or WordPerfect settings.

The following Microsoft Word file formats can be opened in WordPerfect:

 Microsoft Word 1.0 for DOS

 Microsoft Word 1.1 for DOS

 Microsoft Word 1.2 for DOS

 Microsoft Word 2.0 for DOS

 Microsoft Word 4.0 for DOS

 Microsoft Word 5.0 for DOS

 Microsoft Word 5.5 for DOS

 Microsoft Word 6.0 for Windows

Moving between Microsoft Word and WordPerfect 53

 Microsoft Word 7.0 (Microsoft Office 95)

 Microsoft Office 97

Despite similarities, Microsoft Word and WordPerfect are distinguished by some differences in terminology, tools, and technology. Therefore, a conversion must take place to use a Microsoft Word file in WordPerfect. Occasionally, some information in a file may not be displayed in the same way after the conversion process. For more information, see Conversion notes for Microsoft Word and WordPerfect in the Reference Information section of the WordPerfect online Help, where each Microsoft Word feature is listed alongside an explanation of how this feature is converted in WordPerfect 9.

If you are moving from Microsoft Word, you need to know the features of WordPerfect 9 that have a different name. For more information, see “Comparing Microsoft Word and WordPerfect features on page 64.”

For a complete list of all the file formats that can be imported into and exported from WordPerfect, see Import and export file formats for WordPerfect 9 in the Reference Information section of the WordPerfect online Help.

Opening Microsoft Word documents

You can open a Microsoft Word document in WordPerfect.

To open a Microsoft Word document

1 Click File, Open.

2 Click the file you want to open, then click the Open button.

 When you open a Microsoft Word document in WordPerfect, some

information in the file may not be displayed in the same way after the conversion process. For more information, see Conversion notes for Microsoft Word and WordPerfect in the Reference Information section of the WordPerfect online Help.

To convert a file format to WordPerfect

1 Click Insert, File.

2 Click the file you want to open, then click the Insert button.

Saving WordPerfect documents as Microsoft Word documents

You can save WordPerfect documents as Microsoft Word documents.

54 WordPerfect 9: Chapter 3

To save a WordPerfect document as a Microsoft Word document

1 Click File, Save.

2 In the Save In list box, choose the directory in which you want to save the

file.

3 Type the name of the file in the File Name box.

4 In the File Type list box, choose the version of Microsoft Word in which

you want to save the file.

5 Click the Save button.

 When you save a Microsoft Word document as a WordPerfect document,

some information in the file may not be displayed in the same way after the conversion process. For more information, see Conversion notes for Microsoft Word and WordPerfect in the Reference information section of the WordPerfect online Help.

Enabling the Microsoft Word Menu Bar

You can change the WordPerfect User Interface to include the Microsoft Word Menu Bar.

To enable the Microsoft Word Menu Bar

 Right-click the WordPerfect Menu Bar, then click Microsoft Word 97.

To disable the Microsoft Word Menu Bar

 Right-click the WordPerfect Menu Bar, then click Microsoft Word 97.

Keyboard shortcuts

The following table lists the Microsoft Word shortcuts and the WordPerfect keyboard equivalents. You can customize your keyboard shortcuts. For more information, see “Customizing keyboard shortcuts” on page 646.

Microsoft Word shortcut key

CTRL + E Align Center SHIFT + F7

CTRL + B Bold, turn on/off CTRL + B

Moving between Microsoft Word and WordPerfect 55

WordPerfect command

WordPerfect 9 shortcut key

Microsoft Word shortcut key

CTRL + F4 Close document CTRL + F4

WordPerfect command

WordPerfect 9 shortcut key

CTRL + C

ALT + F4 Exit ALT + F4

CTRL + D Font, change F9

CTRL + ENTER Hard Page Break CTRL + ENTER

ENTER Hard Return ENTER

F1 Help F1

CTRL + HYPHEN Hyphen Hard CTRL + HYPHEN

CTRL + SHIFT + HYPHEN

CTRL + M

CTRL + I Italic, turn on/off CTRL + I

CTRL + V

Copy the selection to the Clipboard

Grammar, check and correct

Hyphen Soft

Indent current paragraph one tab stop

Insert Clipboard contents at the insertion point

CTRL + C

ALT + SHIFT + F1

CTRL + SHIFT + HYPHEN

CTRL + V

CTRL + G

CTRL + E Justify Center CTRL + E

CTRL + J Justify Full CTRL + J

CTRL + L Justify Left CTRL + L

CTRL + R Justify Right CTRL + R

SHIFT + ENTER Line Break CTRL + SHIFT + L

56 WordPerfect 9: Chapter 3

Jump to a specified place in the document

CTRL + G

Microsoft Word shortcut key

WordPerfect command

WordPerfect 9 shortcut key

CTRL + T (hanging indent)

CTRL + HOME

HOME

PAGE DOWN

UP ARROW

DOWN ARROW

RIGHT ARROW or TAB

LEFT ARROW or TAB

Margin Release CTRL + F7

Move the insertion point to the beginning of the document

Move the insertion point to the beginning of a line

Move the insertion point to the bottom of the screen

Move one cell up in a table

Move one cell down in a table

Move one cell right in a table

Move one cell left in a table

CTRL + HOME

HOME

PAGE DOWN

ALT + UP ARROW

ALT + DOWN ARROW

ALT + RIGHT ARROW or TAB

ALT + LEFT ARROW or TAB

RIGHT ARROW

LEFT ARROW

CTRL + X

CTRL + N New document CTRL + SHIFT + N

CTRL + ENTER New page CTRL + ENTER

CTRL + O Open document CTRL + O

CTRL + P Print CTRL +P

Moving between Microsoft Word and WordPerfect 57

Move one column to the left

Move one column to the right

Move selection to the Clipboard

ALT + RIGHT ARROW

ALT + LEFT ARROW

CTRL + X

Microsoft Word shortcut key

CTRL + Y Reverse the last undo CTRL + SHIFT + Z

CTRL + S Save CTRL + S

F12 Save As F3

CTRL + F Search (backward) CTRL + F

CTRL + F Search (forward) CTRL + F

WordPerfect command

WordPerfect 9 shortcut key

SHIFT + F7 Thesaurus ALT + F1

CTRL + U Underline, turn on/off CTRL + U

INSERT Typeover INSERT

CTRL + Z Undo CTRL + Z

For a complete list of all WordPerfect keyboard shortcuts, see Using keyboard shortcuts in the Reference information section of the WordPerfect online Help .

Spelling, check and correct

CTRL + F1

Comparing Microsoft Word and WordPerfect features

This table lists the features in WordPerfect 9 that have different names in Microsoft Word.

Microsoft Word feature WordPerfect 9 feature

Annotation Comment

AutoCorrect QuickCorrect

AutoShapes Shapes

AutoText QuickWords

Automatic Save Backup

Break New Page

Bullets and Numbers Bulleted, Numbered, and Alphabetical Lists

Change Case Convert Case

58 WordPerfect 9: Chapter 3

Character Font Appearance

Charting Chart

Compare Versions Document Review

Create Envelope Envelopes

Customize Settings

Drawing Draw

Find File QuickFinder

Footers Headers/Footers

Frame Graphics

Full Screen Hide Bars

Grammar Grammatik

Grammar as you type Grammar-As-You-Go

Headers Headers/Footers

Hyperlink Hyperlink

Indentation Indent

Index and Tables Reference

Keep Lines Together Keep Text Together

Keep with Next Conditional End of Page

Merge Documents or Mail Merge Merge

Merge Cells Join

Options Settings

Page Alignment Center Page

Paragraph Alignment Justification

Protect Document Keep Text Together

Right-Aligned Text Flush Right

Sorting Sort

Spelling Spell Check

Spelling as you type Spell-As-You-Go

Summary Info Document Summary

Table AutoFormat SpeedFormat

Moving between Microsoft Word and WordPerfect

Tabs Tab Set

Text Direction Rotate Text

Track Changes Document Review

Vertical Alignment Center Page

WordArt TextArt

Word Count Properties

Using comments in a document

You can add annotations to document text, footnotes, endnotes, and outlines with the Comment feature. Comments contain text and some formatting codes, such as fonts, justification, margins, and tabs.

For more information about Comments, see the following:

Using comments in documents

Adding and deleting comments

Displaying and hiding comments

Converting text to comments and comments to text

QuickCorrect

You can use QuickCorrect to correct common typing mistakes automatically, accelerate text entry, and begin bulleted, numbered, and alphabetical lists. For example, QuickCorrect can fix typing errors by replacing “teh” with “the” or an asterisk with a bullet. You can add and delete items from the QuickCorrect list to accommodate your typing style.

For more information, see “Using QuickCorrect” on page 150.

Drawing shapes in your document

You can insert basic shapes, such as circles, rectangles, lines, polygons, and polylines in your document. After you insert a shape, you can drag it, size it, and wrap text around it like a graphics box.

For more information, see “Creating shapes and drawings” on page 259.

QuickWords

You can use abbreviations that automatically expand when you press ENTER, TAB, or SPACEBAR. You can expand these abbreviations as formatted or plain text. Plain text includes tabs and hard returns but not font attributes or

60 WordPerfect 9: Chapter 3

other formatting. Formatted text includes columns, borders, and graphics boxes. You can use as many as two words in your abbreviation.

For more information, see “Creating QuickWords” on page 151.

Backup files

You can backup files automatically or when you save to protect files from a power, hard disk, or network failure.

For information about how to back up your files, see “Backing up files” on page 365.

Creating a new page

You can create a new page whenever WordPerfect encounters a specific element, such as a page break. For information about creating a new page, see “Forcing a new page” on page 185.

Bulleted, numbered, and alphabetical lists

You can organize text as you draft a document using bulleted, numbered, and alphabetical lists.

For more information, see “Creating bulleted lists, numbered lists, and outlines” on page 111 or “Creating lists in web documents” on page 491.

Convert case

You can change the current word or selected text to all uppercase or lowercase letters, or you can change it to lowercase letters with initial caps.

Lowercase exceptions

When you convert text to lowercase, the following words remain capitalized:

 words beginning with “I” (for example, “I’m,” “I’d,” and “I’ve”)

 the first word in each sentence

Font appearance

You can change the look of your document by changing the font. The font can differ either by typeface (such as Times Roman or Courier) or size.

When you want to change the size of your text, you can specify specific font sizes in points, such as 11, 12, or 18. You can also specify a relative font size, such as small, normal, or large. The new font size is calculated in relation to the current font size.

Moving between Microsoft Word and WordPerfect

WordPerfect 9 gives you quick access to the many fonts available to you. The QuickFonts button on the Property Bar allows one-click access to the fonts you use most. You can also access font face, font size, or appearance (such as bold, italic, and underline) using buttons on the default Property Bar.

For more information about attributes, see “Setting text attributes” on page

71.

Creating charts

You can create charts and graphs in a document using the Chart Editor, or you can first create a table with the data and then convert it into a chart. In addition, you can add a chart from another document, spreadsheet, or database.

For more information, see “Using charts” on page 251.

Reviewing a document

You can use Document Review to mark editing changes that you’ve made to a document or to review the changes others have made to your document.

For more information, see “Reviewing and comparing documents” on page

162.

Creating envelopes

You can create an envelope using the mailing address from your current document or using the return and mailing addresses you specify. You can also use the addresses from the CorelCENTRAL Address Book.

To create an envelope, you must have a printer selected and an available envelope paper definition for that printer.

You can use the Merge feature to create multiple envelopes with the same return address but with different mailing addresses.

For more information, see “Creating envelopes” on page 194.

Settings

You can customize your use of WordPerfect, set options that make your work more efficient, change how the Document Window looks, and set up specific tasks.

For more information, see “Customizing WordPerfect” on page 621.

62 WordPerfect 9: Chapter 3

Creating and inserting a drawing or shape

You can create basic shapes, such as circles, rectangles, or lines, in a WordPerfect document. You can also create more complex drawings using Corel Presentations.

For more information, see “Creating and inserting shapes and drawings” on page 27.

QuickFinder

You can use QuickFinder to search for files by name or content. A QuickFinder search can be as simple as specifying a filename to find or as sophisticated as finding all .WPD files created during the last week that contain a specific word.

QuickFinder locates the files whose title or contents meet the search criteria you specify and displays them in the QuickFinder Search Results folder, along with their locations. You can change the view and manipulate the files just as you can with files in any file management dialog box.

You can perform normal searches where each file within the scope of your search (for example, within the folder or drive you are searching) is searched for using the criteria you specify. This type of search is fine for simple searches within a small scope.

QuickFinder can also perform Fast Searches, which require that you specify the folders and/or drives you want to search. QuickFinder then creates a Fast Search file, which is a full-text, alphabetical list of every word contained in the files and folders you have specified, to find what you need.

Graphics

You can easily insert drawings, pictures, and other items into a document. Once inserted, you can change the appearance of the image by editing it with the WordPerfect image tools or by editing it in another graphics application.

When you insert an image into WordPerfect, it is placed inside a box (sometimes called a frame). When you click an image, the box is selected, as indicated by sizing handles.

You can quickly change how the box looks (for example, change the border, shading, or placement on the page). You can also apply preset graphics box styles for equations, text boxes, decorative text, and borders, then customize these graphics box styles.

For more information, see “Working with graphics” on page 257.

Moving between Microsoft Word and WordPerfect

Hiding all toolbars and menus

You can use Hide Bars to remove the toolbars, Property Bar, Ruler, Application Bar, scroll bars, and menus from your Document Window.

For more information, see “Displaying and hiding items in a document” on page 622.

Grammatik

You can use Grammatik to proofread documents, parts of documents, and text entry boxes for grammar and style errors. You can choose a checking style designed for the type of writing you are checking, or you can create a customized checking style.

For more information, see Using Grammatik in the WordPerfect online Help.

Grammar-As-You-Go

Grammar-As-You-Go is like using Grammatik as you type. It marks words or phrases that might indicate incorrect grammar or usage. Grammar-As-You-Go includes the checking features of Spell-As-You-Go.

For more information, see “Using Grammar-As-You-Go” on page 148.

Headers and footers

You can use headers and footers to print information, such as a chapter heading, a title, a date, a person’s name, or a company name, at the top or bottom of each page or on alternating pages in a document.

You can use two different headers and two different footers at any place in your document. You can have several headers in a document, but only two headers can be active on a page.

To replace a header or footer, you must create a new Header A to replace Header A. Likewise, only a Footer A can replace another Footer A. For more information, see “Using headers and footers” on page 335.

Hyperlinks

You can use hyperlinks to add links to information within the active document and between documents. You can also link to local WordPerfect documents or HTML documents stored on the Internet, local intranet, or network.

If you want to cross-reference to another chapter, you can add a hyperlink so that the reader can click and jump to that chapter automatically rather than scrolling to it.

64 WordPerfect 9: Chapter 3

Indent

Indexes

For more information, see “Creating hyperlinks” on page 504.

The Indent feature offers a number of ways for you to format your text. A paragraph indent moves a complete paragraph one tab stop to the right. A hanging indent moves all but the first line of a paragraph one tab stop to the right and is often used to format bibliography entries. A double indent moves an entire paragraph in one tab stop from both the left and right margins and is often used to format lengthy quotations. A back tab moves one line of text to the left one tab setting.

For more information, see “Indenting text” on page 84.

 The width of each indent is determined by the current tab settings.

 A tab moves just one line of text, whereas an indent moves all the lines in

a paragraph.

Creating an index involves three steps:

 Defining the index by creating a list of words or phrases you want to

include

 Marking the words to include in your index

 Updating your index and generating it regularly

For more information, see “Creating an index” on page 319.

Keep Text Together

A printed document may have text that is badly divided across page breaks. For example, a heading may appear at the bottom of one page and the accompanying text on the next page.

You can keep text together on a page in the following ways:

 keep the first or last line of a paragraph from being separated from the

paragraph across a page break

 keep a block of text from being split between two pages

 keep a heading together with the accompanying text by specifying a

number of lines to keep together

For more information, see “Keeping text together” on page 85.

Moving between Microsoft Word and WordPerfect

Conditional End of Page

A printed document may have text that is badly divided across page breaks. For example, a heading may appear at the bottom of one page and the accompanying text on the next page.

You can keep text together on a page in the following ways:

 keep the first or last line of a paragraph from being separated from the

paragraph across a page break

 keep a block of text from being split between two pages

 keep a heading together with the accompanying text by specifying a

number of lines to keep together

For more information, see “Keeping text together” on page 85.

Merge

You can use the Merge feature to mass-produce letters, envelopes, mailing labels, contracts, phone lists, memos, or other documents.

To create a Merge, you start with a form document and then merge it with a data source, such as a data file, address book, or information from a keyboard. The merge reproduces copies of the form document. Each copy contains specific information from a record in the data source.

For example, you can use merge to write the same letter to a number of people. The text of the letter is the same on each copy, but the names and addresses are different.

You can have the merged letters open in a third Document Window or go directly to your printer or email system.

For more information, see “Merging documents” on page 381.

Joining and splitting table cells

You can use the Join feature to combine selected cells. When you join cells, the formatting of the top left cell is used for all the joined cells.

You can use the Split feature to divide the current cell or a selection of cells in a table. The current cell will divide in two, and each selected cell will divide in two. The new cells will have the same format as the original cell.

For more information, see “Joining and splitting tables and table cells” on page 222.

66 WordPerfect 9: Chapter 3

Centering text

You can center text exactly between the left and right margins.

You can also center text between the top and bottom margins of the current page only or the current and succeeding pages. Headers, footers, and footnotes remain in their normal positions at the top and bottom of the page. Endnotes are centered with the text.

For more information, see “Creating and selecting page size definitions” on page 170 and “Editing and deleting page size definitions” on page 172.

Flush right

You can align text at the right margin. For information, see “Justifying text” on page 183.

Sorting Words and Numbers

You can use the Sort feature to arrange text alphabetically or numerically or to extract specific information from a list. You can sort lines of text, paragraphs, table rows, parallel columns, or merge data file records. For example, you can alphabetize a simple word list, sort a table of students according to their grades, or extract addresses with a certain ZIP Code from a list of addresses.

When you perform a sort, you are actually sorting records. You can sort any of the following record types: lines, paragraphs, merge records, parallel columns, and tables. Records are subdivided into smaller units that are easier to sort. The subdivisions include fields, lines, words, columns, and cells.

You can use sort keys to specify which part of the record to sort by. You assign a portion of the record to a sort key. Sort keys are numbered from 1 to 9, with key 1 having first priority and key 2 having second priority. You can define keys as alphanumeric, numeric, ascending, or descending.

You can sort text in the active document or in a file on disk. You can display the sorted text onscreen, or you can save it to a file.

For more information, see “Sorting text” on page 137.

Spell Check

You can use Spell Checker to check for misspelled words, duplicate words, and irregular capitalization in documents, parts of documents, and text entry boxes.

For more information, see “Using spelling and grammar tools” on page 147.

Moving between Microsoft Word and WordPerfect

Spell-As-You-Go

Spell-As-You-Go is like using Spell Checker as you type. It marks words that might be misspelled so you can decide whether to correct them.

For more information, see “Using Spell-As-You-Go” on page 147.

Document Summary Settings

You can create parts of the document summary automatically and specify whether you are prompted to create a summary for each document.

You can also use existing document summaries to automatically create more descriptive filenames for your documents. Previous versions of DOS and some versions of Windows are limited to filenames with eight characters and a three-letter extension, such as 4QRPT.WPD. However, current versions of Windows allow longer filenames that can provide more information about a document, such as My 4th Quarter Report.wpd.

For more information, see “Using document summaries” on page 49.

Using SpeedFormat

You can create a table using SpeedFormat. For more information, see “Formatting a table using preset styles” on page 237.

Tab Set

Pressing the TAB key indents a single line of text or columns of text. You can add, delete, or move a tab setting. The change takes effect in the active paragraph and in subsequent text until you change the setting again. However, if you select text before changing the tab setting, the setting affects only the selected paragraph.

For more information, see “Changing the position of tab stops” on page 102.

Rotate text

You can rotate text in a box. For more information, see “Rotating text” on page 305.

TextArt

You can use TextArt to change words in your documents into designs. You can change the image using patterns, colors, and other options, or you can select from a wide variety of predesigned shapes.

68 WordPerfect 9: Chapter 3

 TextArt designs can be used in any Windows application as an OLE object.

For more information, see Using TextArt in the WordPerfect online Help.

Document Properties

You can create a summary of a document that identifies the person who created the document, provides a description of the content, and lists statistical information, such as the number of words and sentences in the document. The summary is saved with the document but does not display or print with the document.

You can view the summary in the Properties dialog box while viewing the document, or you can view the summary from the Windows Explorer. You can print summary information or save it as a separate file.

For more information, see “Using document summaries” on page 49.

Moving between Microsoft Word and WordPerfect

FORMATTING DOCUMENTS 4

WordPerfect lets you use a variety of formatting tools to control the design and arrangement of text. You can apply formatting to text to change the font attributes, and you can control the positioning and flow of text using indenting, hyphenating, and tabs.

You can number lines of text and paragraphs in a document. You can also create bulleted lists, numbered lists, and outlines to enhance the visual impact of a document.

You can use text styles to achieve consistent formatting throughout a document.

Setting text attributes

You can apply formatting to text to change font attributes, such as face, style, size, and color. You can also use QuickFonts to quickly select recently used fonts and apply them to text. The Corel RealTime Preview feature lets you view changes to font attributes before the changes take place. QuickFormat lets you copy the format of text and apply it to other text and headings in a document. You can also specify the default font face and font style for a document and for all documents.

You can define font substitutions. Font substitutions let you display a document in a different font, style, or size than the one used to print it, or specify a replacement font when a certain font is not available on the printer. You can also create superscript or subscript text and format text in your document as hidden text.

Formatting documents

Changing font face and font style

You can change the font face and font style for selected text or for a document. You can apply bold, italic, underline, outline, shadow, small caps, redline, strikeout, and hidden aspects to text.

The following illustration displays examples of different font faces and font styles.

The current font and font size are displayed on the Property Bar.

To change the font face

1 Click in a document or select the text you want to change.

2 Click Format, Font.

3 Click the Font tab.

4 Choose a font from the Face list box.

To change the font style

1 Follow steps 1 to 3 from the previous procedure.

2 In the Appearance section, enable the check boxes for the appearance

attributes you want to apply.

To underline text

1 Select the text you want to change.

2 Click Format, Font.

3 Click the Underline tab.

4 In the Apply To section, enable one of the following buttons:

 All — applies underline to text, tabs, and spaces

 Text Only — applies underline to text only

 Text & Spaces — applies underline to text and spaces

 Text & Tabs — applies underline to text and the space between tabs

72 WordPerfect 9: Chapter 4

5 In the Line Style section, choose an underline style.

6 In the Color section, do one of the following to change the underline color:

 Click the Color button, then choose a color from the Color palette.

 Enable the Same As Text check box.

 A sample of the font face with any enabled font styles is displayed at the

bottom of the Font Properties dialog box.

 You can also apply font styles, such as bold, italic, or underline, by clicking

the Bold button, the Italic button, or the Underline button on the Property Bar.

Changing font size

You can change the font size for selected text or for a document. You can choose a font size, such as 12 pt or 24 pt, or you can choose a size relative to the current font size, such as large or extra large.

You can size scalable fonts to specific measurements, such as 13.4. Scalable fonts include all True Type and PostScript fonts. When you select a font that is not scalable, WordPerfect automatically substitutes the font size closest to the one you’ve chosen.

To change the font size

1 Click in a document or select the text you want to change.

2 Click Format, Font.

3 Click the Font tab.

4 Choose a font size from the Size list box.

To change the font size relative to its current size

1 Select the text you want to change.

2 Click Format, Font.

3 Click the Font tab.

4 In the Relative Size section, click the Relative Size button, then choose

one of the following:

 Fine

Formatting documents

 Small

 Normal

 Large

 Ve r y L a r ge

 Extra Large

 Normal is the default setting for relative size.

 When you change the point size of a font, all text sized relative to that font

resizes accordingly.

Changing font color

You can change the color of text and choose a shading percentage to change the intensity of the color. The color change is applied from the insertion point forward.

To change font color

1 Click in the document where you want to change the font color.

2 Click Format, Font.

3 Click the Font tab.

4 Click the Color button, then choose a color from the Color palette.

5 Type a percentage in the Shading box to lighten or darken the text.

 To change the color of a block of text, select the text first.

 You can also change the color of selected text by clicking the Font Color

button on the Property Bar.

Reusing recent font settings

QuickFonts lets you format text using recent font settings, including font face, font style, and font size. The QuickFonts list displays the 10 most recently used fonts as they appear in the document.

74 WordPerfect 9: Chapter 4

To reuse recent font settings

1 Select the text you want to change.

2 Click the QuickFont button on the Property Bar, then choose a font.

 The QuickFonts list has a maximum display size of 24 points.

 You can also access the most recently used font faces from the Font Face

list box on the Property Bar.

Using Corel RealTime Preview with fonts

Corel RealTime Preview lets you view changes to text before the changes take place. This feature is available when you change the font face or font size using the Property Bar. For example, you can view different font sizes in your document before choosing which size is the most suitable.

You must enable Corel RealTime Preview to view changes in a document.

To enable Corel RealTime Preview

1 Click Tools, Settings.

2 Click Display.

3 Click the Document tab.

4 In the Show section, enable the Corel RealTime Preview check box.

 Corel RealTime Preview is enabled by default.

To view changes to the font face using Corel RealTime Preview

1 Click in a document or select the text you want to change.

2 On the Property Bar, open the Font Face list box.

3 Position the cursor on a font to view a preview of it in the Font Face

preview window.

When you pause on a font, a preview of the text in that font face is displayed on the page.

4 Click the font in the Font Face list box to apply it.

Formatting documents

To view changes to font size using Corel RealTime Preview

1 Click in a document or select the text you want to change.

2 On the Property Bar, open the Font Size list box.

3 Position the cursor on a font size to view a preview of it in the Font Size

preview window.

When you pause on a font size, a preview of the text in that font size is displayed on the page.

4 Click a font size in the Font Size list box to apply it.

Copying the format of text and headings

You can use QuickFormat to copy the format of text and headings and apply the formatting to other text or headings in a document or to text in other WordPerfect documents. Formatting attributes, such as font face, font size, and font style, are all copied. When using QuickFormat for paragraphs, you can also copy spacing, indentation, and borders.

When you use QuickFormat to format text, you automatically create a QuickFormat text style. Changing text that has been formatted using a style also changes other text in the document that uses that style. For information about styles, see “Working with text styles” on page 123.

To copy the format of text

1 Click in the text that contains the formatting you want to copy.

2 Click Format, QuickFormat.

3 Enable the Selected Characters button.

4 Click OK.

5 Drag the QuickFormat paintbrush cursor over the text you want to

format.

6 Click Format, QuickFormat to disable QuickFormat.

To copy the format of a heading

1 Click the heading that contains the formatting you want to copy.

2 Click Format, QuickFormat.

3 Enable the Headings button.

4 Click OK.

76 WordPerfect 9: Chapter 4

5 Click the QuickFormat paintbrush cursor in the text or heading you want

to format.

6 Click Format, QuickFormat to disable QuickFormat.

 You can also enable or disable QuickFormat by clicking the QuickFormat

button on the WordPerfect 9 toolbar.

Changing the default font face and font size

You can change the default font face and font size for the active document or for all documents.

To change the default font face and size for the active document

1 Click File, Document, Default Font.

2 Click the Font tab.

3 Choose a font face from the Face list box.

4 Choose a font size from the Size list box.

To change the default font face and size for all documents

1 Follow steps 1 to 4 from the previous procedure.

2 Click the Settings button, then choose Set As Default For All Documents.

 Click the plus (+) sign to the left of the font face types to expand the

directory tree of available attributes for that type.

Using font mapping

WordPerfect lets you control font substitutions. You can change the font substitutions for specific font attributes, styles, character sets, and print orientations. This process is known as font mapping.

You can use font mapping to:

 change the fonts that are automatically substituted when you change font

attributes

Formatting documents

 display a document in a different font, style, or size than the one used to

print it

 specify a replacement font when a certain font is not available on the

printer

For more information about font substitutions, see “Controlling font substitutions and mapping fonts” on page 441.

To change document font substitutions

1 Click Format, Font.

2 Click the Font tab.

3 Click the Settings button, then click Edit Font Mapping.

4 Click the Document tab.

5 From the Face list box in the Document Font section, choose the font for

which you want to specify a substitute.

6 From the Size list box in the Document Font section, choose the size for

which you want to specify a substitute.

7 From the Face list box in the Printer Font section, choose the font

substitute.

8 From the Style list box in the Printer Font section, choose the style

substitute.

9 From the Size list box in the Printer Font section, choose the size

substitute.

To change replacement font settings

1 Follow steps 1 to 3 from the previous procedure.

2 Click the Automatic Font Change tab.

3 From the Face list box in the Printer Font section, choose the font for

which you want to specify a substitute.

4 From the Face list box in the Print Font section, choose the font

substitute.

 If you want to change relative sizes, appearance attributes, character sets,

or print orientations, choose an option in the Automatic Font Change list box.

78 WordPerfect 9: Chapter 4

 To restore the default font settings, enable the Automatic Selection check

box.

Using character maps for non-Roman languages

You can use a character map to reduce document size when you edit documents in non-Roman alphabets such as Greek or Cyrillic.

To choose a character map for the current document

1 Click Tools, Language, Character Mapping.

2 Choose the character map from the Character Map list for the language

you want to use in your current document.

3 Click the Apply button.

To choose a character map for all new documents created with the default template

1 Click File, Document, Current Document Style.

2 Click Tools, Language, Character Mapping.

3 Choose the character map from the Character Map list for the language

you want to use in your current document.

4 Click the Apply button.

5 Click Close.

6 Enable the Use As Default check box.

Creating subscript and superscript text

You can create subscript and superscript text to use with footnotes, endnotes, and ordinals. You can use QuickOrdinals to automatically replace ordinals, such as 1st or 2nd, with superscript text. QuickOrdinals can be enabled or disabled. You can also convert subscript or superscript text to normal text.

To create subscript or superscript text

1 Select the text.

2 Click Format, Font.

3 Click the Font tab.

4 Choose one of the following from the Position list box:

Formatting documents

 Subscript — positions the text below the baseline of other characters

in a word or line of text

 Superscript — positions the text above the height of other characters

in a word or line of text

To enable or disable QuickOrdinals

1 Click Tools, QuickCorrect.

2 Click the Format-As-You-Go tab.

3 Enable or disable the QuickOrdinals check box.

 QuickOrdinals is enabled by default.

To convert subscript or superscript text to normal text

1 Follow steps 1 to 3 from the “To create subscript or superscript text”

procedure.

2 Choose Normal from the Position list box.

Using hidden text

You can hide and display hidden text in a WordPerfect document. When you hide hidden text, you cannot view it in your document or print it. When hidden text is displayed, it appears the same as document text. You can use Reveal Codes to find hidden text in a document. For more information about Reveal Codes, see “Displaying Reveal Codes” on page 43.

You can insert hidden text in a document. You can also convert document text to hidden text, and hidden text to document text. Any hidden text that is displayed is printed when you print a document.

To display hidden text

 Click View, Hidden Text.

A check mark next to the Hidden Text command indicates that hidden text is displayed.

To insert hidden text

1 Click View, Hidden Text.

2 Position the cursor where you want to type the hidden text.

3 Click Format, Font.

80 WordPerfect 9: Chapter 4

4 In the Appearance section, enable the Hidden check box.

5 Click OK.

6 Type the text.

7 Repeat steps 2 and 3 to disable hidden text and type normal text.

 If you delete a Hidden code in the Reveal Codes window when hidden text

is not displayed in the document, you delete the text.

To convert document text to hidden text

1 Select the text.

2 Click Format, Font.

3 In the Appearance section, enable the Hidden check box.

To convert hidden text to document text

1 Follow steps 1 and 2 from the previous procedure.

2 In the Appearance section, disable the Hidden check box.

 If hidden text is displayed in the document, you can also convert it by

dragging the Hidden code out of the Reveal Codes window.

Working with paragraphs

WordPerfect lets you arrange and align paragraphs and text on a page. You can make text fit a specific number of pages, and you can change the left, right, top, and bottom margins in your document. You can apply different indenting options, such as hanging indents or double indents, to individual paragraphs or to each paragraph in a document. You can also specify options for keeping paragraphs and blocks of text from separating.

You can highlight text in your document. You can also enhance the visual presentation of a document by reversing the color of the text and the background, adding drop caps to paragraphs, or inserting international or custom symbols.

Formatting documents

Making text fit a specific number of pages

You can make selected text or all text in a document fit a specific number of pages. The number of pages you set must be within 50 percent of the document’s current size.

To make text fit a specific number of pages

1 Click a page or select the text you want to make fit.

2 Click Format, Make It Fit.

3 Type a value in the Desired Number Of Pages box.

4 In the Items To Adjust section, enable any of the following check boxes:

 Left Margin — lets you make it fit by adjusting the left margin

 Right Margin — lets you make it fit by adjusting the right margin

 Top Margin — lets you make it fit by adjusting the top margin

 Bottom Margin — lets you make it fit by adjusting the bottom margin

 Font Size — lets you make it fit by adjusting the font size

 Line Spacing — lets you make it fit by adjusting the line spacing

5 Click the Make It Fit button.

Changing margins

You can change the top, bottom, left, and right margins in a document. You can also change margins in the Document Window using margin guidelines, or you can change the left and right margins using the Ruler.

To change margins

1 Click the paragraph or page where you want the margin changes to begin.

2 Click Format, Margins.

3 Click the Margins/Layout tab.

4 In the Margins section, type values in one or all of the following boxes:

 Left — lets you change the left margin

 Right — lets you change the right margin

 Top — lets you change the top margin

 Bottom — lets you change the bottom margin

82 WordPerfect 9: Chapter 4

 You can type the value for a margin as a fraction (such as 1 1/3) and

WordPerfect converts the fraction to a decimal.

 To change margins for all new documents, you must edit the Document

Style. For information about styles, see “Working with text styles” on page 123.

To change margins using margin guidelines

1 Position the cursor over the top, bottom, left, or right margin guideline.

2 Do one of the following:

 Drag the guideline toward the edge of the page to increase the margin

size.

 Drag the guideline toward the center of the page to decrease the

margin size.

To change left and right margins using the Ruler

1 Click View, Ruler.

2 Click the paragraph or page where you want the margin changes to begin.

3 Drag the margin marker in the top-left corner of the Ruler to change the

left margin.

4 Drag the margin marker in the top-right corner of the Ruler to change the

Justifying text

You can justify text in a document. Justifying text aligns the text horizontally between the left and right margins of the page.

To justify text

1 Click a paragraph.

2 Click Format, Justification, then choose one of the following:

right margin.

 Left — aligns text evenly with the left margin

 Right — aligns text evenly with the right margin

 Center — centers text between the right and left margins

Formatting documents

 Full — aligns text, excluding the last line, along both the right and left

 All — aligns text, including the last line, along both the right and left

 Justification is applied to all text from the insertion point forward. If you

want to apply justification to a word, line, or paragraph, you must select the text first.

Indenting text

Indenting arranges text on a page by moving one or more lines to the left or the right of the paragraph margin. You can indent a line or paragraph manually each time you use the indent feature, or you can indent lines or paragraphs automatically.

The following illustration shows 1) a paragraph that is not indented, 2) an indented paragraph,

3) a paragraph to which a double indent has been applied, and 4) a paragraph to which a hanging indent has been applied.

margins

To indent a line of text

1 Click at the beginning of a line of text.

2 Press TAB.

To indent a paragraph

1 Click at the beginning of a paragraph.

2 Click Format, Paragraph, Indent.

 To move a line one tab stop to the left, press SHIFT + TAB.

84 WordPerfect 9: Chapter 4

To automatically indent the first line of every paragraph

1 Click the paragraph where you want indenting to begin.

2 Click Format, Paragraph, Format.

3 In the First Line Indent box, type a value to specify the distance you want

to indent.

Applying hanging indents and double indents

You can apply a hanging indent to a paragraph to have the first line of the paragraph farther to the left than subsequent lines. You can also use QuickIndent to create a hanging indent if the first line of the paragraph does not begin with a tab.

You can apply a double indent to indent an entire paragraph one tab stop from both the left and right margins. A double indent is often used to format lengthy quotations.

To apply a hanging indent

1 Click at the beginning of a paragraph.

2 Click Format, Paragraph, Hanging Indent.

To apply a hanging indent using QuickIndent

1 Position the cursor at the beginning of any line in a paragraph except the

first line.

2 Press TAB.

 Pressing TAB in the middle of the first line of an indented paragraph

inserts an indent at that point. All succeeding lines in the paragraph are indented to that tab stop.

To apply a double indent

1 Click at the beginning of a paragraph.

2 Click Format, Paragraph, Double Indent.

Keeping text together

You can insert a hard space between two words to keep the words from separating. You can prevent the first and last line of a paragraph from being separated from the rest of the paragraph across a page break. You can keep

Formatting documents

several lines together to keep a heading with the first few lines of a paragraph. You can also keep selected text from being divided between two pages. This includes tables or charts in the selected text.

To keep words together

1 Position the cursor where you want to insert the hard space.

2 Click Format, Line, Other Codes.

3 Enable the Hard Space [HSpace] button.

4 Click the Insert button.

 You must remove any space between the two words before inserting a

hard space.

To keep a paragraph together

1 Click at the beginning of a paragraph.

2 Click Format, Keep Text Together.

3 In the Widow/Orphan section, enable the Prevent The First And Last

Lines Of Paragraphs From Being Separated Across Pages check box.

To keep several lines of text together

1 Follow steps 1 and 2 from the previous procedure.

2 In the Conditional End Of Page section, enable the Number Of Lines To

Keep Together check box, then type the number of lines you want to keep together, including any blank lines.

To keep selected text from being divided between pages

1 Select the text.

2 Click Format, Keep Text Together.

3 In the Block Protect section, enable the Keep Selected Text Together On

Same Page check box.

 If you protect consecutive blocks of text, you must separate each block by

at least one soft or hard return; otherwise, they are treated as one large block of text.

86 WordPerfect 9: Chapter 4

Highlighting text

You can highlight text. Highlighting puts a bar of transparent color over text that is useful for editing documents or for distinguishing words and paragraphs. You can display and hide highlighting in a document. When you display highlighting, it shows in the printed document. You can also remove the highlighting from part or all of a document, and you can change the highlight color.

To display and hide highlighting

 Click Tools, Highlight, Print/Show.

A check mark next to the Print/Show command indicates that highlighting is displayed.

 Highlighting is displayed by default.

To highlight text

1 Click Tools, Highlight, On.

The cursor changes to a highlighting pen.

2 Select the text you want to highlight.

3 Click Tools, Highlight, On again to disable highlighting.

To highlight selected text

1 Select the text.

2 Click Tools, Highlight, On.

 You can also highlight text by selecting text, then clicking the Highlight

button on the toolbar.

To remove highlighting

1 Select the highlighted text.

2 Click Tools, Highlight, Remove.

Formatting documents

 You can also remove highlighting by selecting the text or positioning the

cursor anywhere in the text, then clicking the Highlight button on the toolbar. When you position the cursor in text, highlighting is removed from the entire highlighted section.

To change the highlight color

1 Click Tools, Highlight, Color.

2 Click the Color button, then choose a highlight color from the Color

palette.

3 Type a percentage in the Shading box to lighten or darken the highlight.

 The color change does not apply to text that has already been highlighted.

To change the color of highlighted text, you must select the text first.

 You can also change the highlight color by clicking the arrow to the right

of the Highlight button.

Reversing the color of the text and background

You can reverse the color of the text and background so that light-colored characters appear against a dark background.

To reverse the color of the text and background

1 Click View, Toolbars.

2 In the Available Toolbars list box, enable the Shipping Macros check box.

3 Click OK.

4 Select the text for which you want to reverse the color.

5 Click the Reverse Text button on the Shipping Macros toolbar.

6 Choose a text color from the Text Color list box.

7 In the Fill Style/Color section, choose a fill style from the Fill Style list

box.

8 In the Fill Style/Color section, choose a fill color from the Color list box.

9 In the Text Options section, enable one of the following buttons:

88 WordPerfect 9: Chapter 4

 Place Selected Text In Text Box — reverses selected text only

 Apply Attributes To Whole Paragraph — reverses the paragraph in

which the cursor is positioned

 If the text is difficult to read, try adding bold attributes to make the letters

thicker. For information about formatting text, see “Changing font face and font style” on page 72.

Adding and removing drop caps

Drop caps are letters that you can use to decorate text at the beginning of a line or paragraph. You can add and remove drop caps. You can change the size, position, and style of drop caps. For more information about formatting drop caps, see “Editing drop caps” on page 90.

The following illustration shows a paragraph without a drop cap (on the left) and a paragraph with a drop cap (on the right).

To add a drop cap to an existing paragraph

1 Click at the beginning of a paragraph.

2 Click Format, Paragraph, Drop Cap.

The first letter of the paragraph becomes a drop cap.

To add a drop cap to a blank line

1 Click where you want the drop cap to appear.

2 Click Format, Paragraph, Drop Cap.

3 Type the letter you want to appear as a drop cap.

To remove a drop cap

1 Click in front of the drop cap.

Formatting documents

2 On the Property Bar, click the Drop Cap Style button.

3 From the Drop Cap Style palette, choose the Drop Cap Off button.

Editing drop caps

You can change the size, font type, color, and the vertical and horizontal position of a drop cap.

To change the size of a drop cap

1 Click in front of the drop cap.

2 On the Property Bar, click the Drop Cap Size button.

3 From the Drop Cap Size list box, choose the number of lines you want to

set as the height of the drop cap.

To change the font type of a drop cap

1 Click in front of the drop cap.

2 On the Property Bar, click the Drop Cap Font button.

3 Choose a font from the Face list box.

4 In the Appearance section, enable the check boxes for the appearance

attributes you want to apply.

To change the color of a drop cap

1 Follow steps 1 and 2 from the previous procedure.

2 Click the Color button, then choose a color from the Color Palette.

3 In the Shading box, type a shading percentage for the color.

To change the position of a drop cap

1 Click in front of the drop cap.

2 On the Property Bar, click the Drop Cap Position button.

3 Choose one of the following from the Drop Cap Position list box:

 In Text — places the drop cap in the text

 In Margin — places the drop cap in the margin

 Other — lets you specify the drop cap position relative to the

surrounding text

90 WordPerfect 9: Chapter 4

Inserting and creating characters and symbols

You can insert characters, such as iconic symbols, phonetic characters, and characters from other alphabets, into your document. You can insert these characters at the insertion point in a document or using a dialog box.

You can create custom symbols. A custom symbol is created by combining two or more characters or symbols to create one character or symbol. For example, when you use the overstrike feature, you superimpose two or more characters or symbols to create a new character or symbol. The following illustration shows the number 7 combined with a hyphen to create this character:

You can combine characters to create mathematical symbols, language symbols, and other character combinations, and you can change the appearance of the symbol by putting formatting codes in the overstrike character. You can view formatting codes for the overstrike symbol and any attributes you give it in the Reveal Codes window. For information about Reveal Codes, see “Displaying Reveal Codes” on page 43.

To insert a character or symbol

1 Position the cursor where you want the character or symbol to appear.

2 Click Insert, Symbol.

3 Choose a symbol type or a character set from the Set list box.

4 Choose the symbol you want to insert from the Symbols list box.

5 Click one of the following buttons:

 Insert — inserts the symbol and leaves the Symbols dialog box open

 Insert And Close — inserts the symbol and closes the Symbols dialog

box

Formatting documents

 Depending on the font you are using, some WordPerfect characters may

not display in the Document Window. These characters are represented by a hollow box on your screen; however, they will display and print correctly if your printer supports graphics.

 You can view all available characters by printing CHARMAP.WPD, a

document found in the programs folder.

 You can also open the Symbols dialog box by pressing CTRL + W.

To create a custom symbol

1 Position the cursor where you want the symbol to appear.

2 Click Format, Typesetting, Overstrike.

3 In the Overstrike Characters box, type the characters you want as an

overstrike, without spaces, in any order.

If you want to use other symbols as part of the custom symbol, press CTRL + W, then insert a symbol.

4 From the Overstrike Characters list box, choose attributes for the symbol.

 You can define a macro that creates an overstrike character you use

frequently. For information about macros, see “Recordings, macros, and automation features” on page 551.

To edit a custom symbol

1 Click Format, Typesetting, Overstrike.

2 Click one of the following buttons to display the symbol to be edited:

 Previous — displays the previous overstrike symbol

 Next — displays the next overstrike symbol

3 In the Overstrike Characters box, type or delete characters to edit the

symbol.

4 From the Overstrike Characters list box, choose attributes for the symbol.

92 WordPerfect 9: Chapter 4

Corel WordPerfect - 9 Instruction Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of contents

Getting started 19