Canon FAXPHONE L170 Basic Guide

Basic Guide

Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.

FAXPHONE L180 Basic Guide

About the Manuals for the Machine

The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below.

Guides with this symbol are book manuals.

• Setting up the Machine

• Installing Printer Driver

Guides with this symbol are PDF manuals included on the

CD-ROM

accompanying CD-ROM. (See footnote.)

Starter Guide

• Document and Paper Handling

• Sending and Receiving Faxes

• Speed Dialing

• Making Copies

• Maintenance

• Troubleshooting

• The Menu System

• Installing Printer Driver Software

• Printer Properties

• Troubleshooting Printer Driver Issues

Basic Guide

(This Document)

Software Guide

CD-ROM

• To view the manual in PDF format, Adobe Reader/ Acrobat Reader/Acrobat is required. If Adobe Reader/ Acr obat Reader/Acrobat is not installed on your system, pl ease download

it from the Adobe Systems Incorporated website (http:// www.adobe.com).

• Considerable effort has been made to make sure that the manuals for the mach ine are free of inaccuracies and omissions. However, as we are constantly improving our products if

you need an exact specification, please contact Canon.

Customer Support

Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the machine’s operation, try to solve it by using the information in Chapter 13, “Troubleshooting,” If you cannot solve the problem or if you think your machine needs servicing, contact Canon Authorized Service Facilities or the Canon Customer Care Center at 1-800-828-4040 between the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to 8:00 P.M. on Saturday. For interactive troubleshooting, e-mail technical support, the latest driver downloads and answers to frequently asked questions you can also visit our support site at www.canontechsupport.com.

For Canadian Users

Canon Canada Inc., offers a full range of customer technical support* options:

• For interactive troubleshooting, e-mail technical support, the latest driver downloads and answers to frequently asked

questions (www.canon.ca)

• Automated interactive telephone support on most current products 24 hours, 7 days a week (1-800-652-2666).

• Free live technical suppor t 9:00 A.M. to 8:00 P.M. EST Monday through Friday (excluding holidays) for products still under

warranty (1-800-652-2666)

• The location of the authorized service facility nearest you (1-800-652-2666) If the problem cannot be corrected by using

one of the above technical support options, repair options are available at the time of your call to the Free live technical support number above or via the website at www.canon.ca

* Support program specifics are subject to change without notice.

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Product Type and Model

FAXPHONE L180 : Facsimile Transceiver, Model H12425

Copyright

No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc.

Laser Safety

This product complies with 21 CFR Chapter 1 Subchapter J as a Class I laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. Class I levels of laser radiation are not considered to be hazardous.

Since radiation emitted inside the product is completely confined within protective housings and external covers, the laser beam cannot escape from the machine during any phase of user operation. Do not remove protective housings or external covers, except as directed by this manual.

CDRH Regulations

The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration implemented regulations for laser products on August 2, 1976. These regulations apply to laser products manufactured from August 1,

1976. Compliance is mandatory for products marketed in the United States.

CAUTION

Use of controls, adjustments, or performance of procedures other than those specified in this manual may result in

hazardous radiation exposure.

The label is attached to the laser scanner machine inside the machine and is not in a user access area.

Disclaimer

The information in this manual is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

Trademarks

Canon and FAXPHONE are registered trademarks, and UHQ is a trademark of Canon Inc.

All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.

As an ENERGY STAR® Partner, Canon Inc. has determined that this product meets the ENERGY STAR® Program for energy efficiency. The International ENERGY STAR® Office Equipment Program is an international program that promotes energy saving through the use of computers and other office equipment. The program backs the development and dissemination of products with functions that effectively reduce energy consumption. It is an open system in which business proprietors can participate voluntarily. The targeted products are office equipment such as computers, displays, printers, facsimiles, and copiers. The standards and logos are uniform among participating nations.

Super G3 is a phrase used to describe the new generation of fax units that use ITU-T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax units allow transmission time of approximately three seconds* per page which results in reduced telephone line charges.

* Approximately three seconds per page document transmission time based on ITU-T No. 1 Chart, standard mode, at 33.6

Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speeds or lower, depending on telephone line conditions.

Type conventions

Please read the list below of symbols used in this guide.

CAUTION

Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to

use the machine safely, always pay attention to these warnings.

WARNING

Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly. In order to use the machine safely, always pay attention to these cautions.

IMPORTANT

Indicates operational warnings and restrictions. Be certain to read these items to operate the machine correctly, and to avoid damage to the machine.

NOTE

Indicates notes for operation or additional explanations. Reading these is highly recommended.

In addition, this Guide uses brackets to show button and switch names on the machine, such as [Start], and [Set]. Text that appears in the machine’s display is shown in capital letters, such as: <RECEPTION OK>.

Safety information

Read this safety information thoroughly before using your machine, and keep it handy in case you need to refer to it later.

WARNING

This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move away from this product and consult your doctor.

CAUTION

• Do not disassemble or modify. There are high-temperature and high-voltage components inside the machine which may

result in a fire or electrical shock.

• Follow all warnings and instructions marked on the machine.

■ Location

WARNING

Do not place the machine near alcohol, paint thinner, or other inflammable substances. If inflammable substances come into contact with electrical parts inside the machine, it may result in a fire or electrical shock.

CAUTION

• Do not place the machine on top of a carpet or rug which has long pile. The threads

may get inside the machine and cause a fire.

• Do not block or cover the ventilation port or any openings on the machine with

objects, as this may result in a fire.

• Place the machine on a flat, stable, vibration-free surface that is strong enough to

support its weight.

• Do not place objects around the power plug so that you are able at any time to

readily disconnect the power plug from the wall outlet. Otherwise you will be unable

to disconnect the power plug in case of an emergency.

• Make sure the area is free from dust.

• Make sure the location is not affected by extreme temperature changes, and always

stays between 50°F and 90.5°F (10°C and 32.5°C).

• Make sure the relative humidity of the area is between 20% and 80%.

• Keep the machine away from direct sunlight.

• Do not use or store the machine outdoors.

• Do not install the machine near devices that contain magnets or generate magnetic

fields, such as speakers.

• To ensure proper ventilation, make sure the machine is approximately 4 inches (10

cm) away from walls and other equipment.

Power supply

WARNING

• Do not damage or modify the power cord and power plug. Also do not place heavy

objects on the power cord, pull on it, or extensively bend it. These actions may cause electrical damage and result in a fire or electrical shock.

• Do not insert or unplug the power plug with wet hands, as this may result in electrical

shock.

• Do not overload the wall outlet with too many electrical appliances, as this may

result in a fire or electrical shock.

• Plug the machine into a standard 120 V AC, 60 Hz, three-prong grounded outlet.

Operate the machine only from the type of power source indicated on the machine’s label or a fire, electrical shock or malfunction may occur. If you are not sure of the type of power available, consult your local power company.

• Do not allow the power cord to be near objects that emit heat. The outer cover of the

power cord may melt resulting in fire or electrical shock.

• Make sure the power cord is fully extended and has no knots in it when electricity is

running through it. Knots etc. in the cord may result in fire or electrical shock.

• Fully insert the power plug securely into the electrical outlet. If the prongs of the

power plug come into contact with metallic objects etc., it may result in fire or electrical shock.

CAUTION

• During electrical storms, disconnect the power cord from the power outlet.

(Please note that any documents stored in the machine’s memory will be deleted

after 1 hour when you turn off the power.)

• Do not use an extension cord as this may result in fire or electrical shock.

• Disconnect the power cord if the machine will not be used for a long period such as

during holidays.

IMPORTANT

•

If dust accumulates around the plug of the power cord when it is connected to a power outlet, unplug the machine and wipe the plug with a clean, dry cloth.

•

Do not plug the machine into the same circuit as appliances such as an air conditioner,

television, or copier. These devices generate electrical noise which may interfere with your

machine’s operation.

•

Whenever you unplug the machine, wait at least 5 seconds before you plug it in again.

•

Use only the power cord that came with the machine.

•

Unplug the machine in the following conditions:

- If the power cord or plug is damaged or frayed.

- If liquid has spilled into the machine.

- If the machine has been exposed to rain or water.

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- If the machine does not operate normally when you have followed the instructions in the guides included with your machine. Adjust only

- If the machine has been dropped or damaged.

- If the machine exhibits a distinct change in performance, indicating a need for servicing.

Handling

WARNING

• Do not drop paper clips, staples, or other metal objects inside the machine. Also, do

not spill water, liquid, or inflammable substances inside the machine. If these items come into contact with high-voltage parts inside the machine, it may result in a fire or electrical shock. If these items are dropped or spilled in the machine, unplug the power cord immediately with dry hands. Then, contact the Canon Customer Care Center at 1-800-828-4040.

• Do not use any highly flammable spray near the machine. If gas from a spray comes

into contact with the electrical components inside the machine, it may result in a fire.

• There are high-voltage components inside the machine. If you are looking inside the

machine to remove paper jams etc., do not allow metallic objects such as jewelry to come into contact with the inside of the machine. Contact may result in burns or electrical shock.

those controls that are covered by the instructions in the guides since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

CAUTION

• Do not place the following objects on top of the machine. If such objects come into contact with internal electrical

components, the machine may short-circuit resulting in fire or electrical shock.

- Metallic objects such as jewelry and watches

- Containers of water or other liquids such as glasses, vases or pot plants

• If water etc. does spill inside the machine, immediately disconnect the power cord and contact the retailer.

• Do not touch the internal electrical parts as this may result in electrical shock.

• Do not place heavy objects on top of the machine as these may topple over and result in injury.

• Do not subject the machine to strong physical shock or vibration.

• Unplug the machine before moving it.

• Do not lift the machine by any of its attachments. Lift it by the recessed areas on the

sides of the machine.

• A distinct change in performance may indicate a need for servicing.

Maintenance

WARNING

• Do not service the machine yourself except as specifically described in this guide. If further servicing is required, contact

the Canon Customer Care Center.

• Keep the machine clean. Dust accumulation may prevent the machine from operating properly.

viii

Legal limitation on usage of your product and the use of images

Using your product to scan, print or otherwise reproduce certain documents, and the use of such images as scanned, printed or otherwise reproduced by your product, may be prohibited by law and may result in criminal and/or civil liability. A non-exhaustive list of these documents is set forth below. This list is intended to be a guide only. If you are uncertain about the legality of using your product to scan, print or otherwise reproduce any particular document, and/or of the use of the images scanned, printed or otherwise reproduced, you should consult in advance with your legal advisor for guidance.

• Paper money • Traveler’s checks

• Money orders • Food stamps

• Certificates of deposit • Passports

• Postage stamps (canceled or uncanceled) • Immigration papers

• Identifying badges or insignias • Internal revenue stamps (canceled or uncanceled)

• Selective service or draft papers • Bonds or other certificates of indebtedness

• Checks or drafts issued by governmental agencies • Stock certificates

• Motor vehicle licenses and certificates of title • Copyrighted works/works of art without permission of

Users in the U.S.A.

Pre-installation requirements for Canon facsimile equipment

A. Location

Supply a suitable table, cabinet, or desk. See the Appendix for the machine’s dimensions and weight.

B. Order information

1. Only a single line, touch-tone or rotary telephone set is to be used.

2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or the equivalent. Use one line per machine.

DDD (DIRECT DISTANCE DIAL) LINE

-or-

IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

NOTE

Canon recommends an individual line following industry standards, e.g., the 2500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX machine without “Call Waiting” can be used with your FAXPHONE L180. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error. This machine is not support with Voice over Internet Protocol (VoIP).

C. Power requirements

This equipment should be connected to a standard 120-volt AC, three-wire grounded outlet only. Do not connect this machine to an outlet or power line shared with other appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and machines of this sort generate electrical noise which often interferes with communications equipment and the sending and receiving of documents.

Connection of the equipment

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

An FCC compliant telephone cord and modular jack are provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant. See Installation instructions for details.

The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is par t of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 10 is a REN of 1.0).

This equipment may not be used on coin service provided by the telephone company.

This equipment if it uses a telephone receiver is hearing aid compatible.

Connection to party lines is subjected to state tariffs.

In case of equipment malfunction

Should any malfunction occur which cannot be corrected by the procedures described in this guide, disconnect the equipment from the telephone line and unplug the power cord. The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved. Users should contact Canon Authorized Service Facilities for servicing of equipment. Information regarding Authorized Service Facility locations can be obtained by calling the Canon Customer Care Center. (1-800-828-4040)

Rights of the telephone company

Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user.

FCC Notice

This device complies with Part 15 of the FCC Rules.

Operation is subject to the following two conditions:

(1)This device may not cause harmful interference, and

(2)this device must accept an interference received, including interference that may cause undesired operation.

NOTE

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of the FCC Rules. Do not make any changes or modifications to the equipment unless otherwise specified in this guide. If such changes or modifications should be made, you could be required to stop operation of the equipment.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

To enter this information into your machine, follow the instructions in Chapter 3.

Canon U.S.A. Inc.

TEL No. 1-516-328-5600

Users in Canada

Pre-installation requirements for Canon facsimile equipment

A. Location

Supply a suitable table, cabinet, or desk. See the Appendix for the machine’s dimensions and weight.

B. Order information

1. Provide only a single-line to touch-tone or rotary telephone set terminated with a standard 4-pin modular phone plug. (Touch-tone is recommended if available in your area.)

2. Order an CA11A modular jack, which should be installed by the telephone company. If the CA11A jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or equivalent. Use one line per machine.

DDD (DIRECT DISTANCE DIAL) LINE

-or-

IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

NOTE

Canon recommends an individual line following industry standards [e.g., the 2500 (touch tone) or 500 (rotary/pulse dial) telephones]. A dedicated extension off a PBX machine without “Camp On” signals is also permissible with your FAXPHONE L180. Key telephone syst ems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax err or.

C. Power requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent from copiers, heaters, air conditioners or any electric equipment that is thermostatically controlled. The rated value is 120 volts and 15 amperes. The CA11A modular jack should be relatively close to the power outlet to facilitate installation.

xii

Notice

This product meets the applicable Industry Canada technical Specifications.

Le présent matérial est conforme aux spécifications techniques applicables d’Industrie Canada.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection

authority, or electrician, as appropriate.

NOTE

This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. Cet appareil numérique de la classe B respecte toutes les exigences du Rglement sur le matériel brouilleur du Canada.

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. The REN of this product is 1.0.

L’indice d’équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique. La terminaison d’une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme d’indices d’équivalence de la sonnerie de tous les dispositifs n’excède pas 5. Le nombre d’équivalents sonnerie (REN) de ce produit est 1.0.

CANON CANADA INC.

1-800-263-1121

24 HOURS A DAY, SEVEN DAYS A WEEK

xiii

Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

For Canadian Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii

Product Type and Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv

Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv

Laser Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv

CDRH Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv

Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Type conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi

Power supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .viii

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Legal limitation on usage of your product and the use of images . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Users in the U.S.A. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Pre-installation requirements for Canon facsimile equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Connection of the equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

In case of equipment malfunction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Rights of the telephone company . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

FCC Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi

Users in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Pre-installation requirements for Canon facsimile equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiii

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv

Chapter 1 Introducing the FAXPHONE L180

Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

The Main Features of the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Printer Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Copier Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Telephone Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Using the Machine as a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Using Your Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Chapter 2 Setting Up Your Machine

xiv

Choosing a Location for Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Unpacking Your Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Do You Have Everything? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Replaceable Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Assembling the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Attaching Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Document Output Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Output Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Installing the Paper Cassette. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Making Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Connecting the Machine to Your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Connecting the Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Getting Acquainted With Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Front View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9

Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10

The Operation Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Special Function Buttons (One-Touch Speed Dial Panel Open). . . . . . . . . . . . . . . . . . . . . . . . . .2-12

Handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13

Energy Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Setting the Energy Saver Mode Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14

Restoring from the Energy Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14

The Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Handling and Storing Cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Installing/Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-16

Chapter 3 Registering Information in the Machine

Guidelines for Entering Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Entering Numbers, Letters, and Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Personalizing Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Registering Required Sender Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

What is Sender Information?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Entering the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

Registering Your Fax Number and Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Setting the Telephone Line Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Setting the Daylight Saving Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Chapter 4 Paper Handling

Print Media Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Printing Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

Loading Paper in the Cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

Loading Envelopes in the Cassette. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6

Loading Paper in the Multi-Purpose Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-8

Loading an Envelope in the Multi-Purpose Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Testing the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

Orientation of the Document and the Paper Loading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Selecting the Paper Output Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-12

Paper Type and Paper Output Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-12

Face Down Paper Output Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-13

Face Up Paper Output Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-13

Chapter 5 Speed Dialing

Speed Dialing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1

One-Touch Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Storing Numbers for One-Touch Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Changing or Deleting a Number/Name Stored Under a One-Touch Speed Dial Button. . . . . . . . . 5-3

Using One-Touch Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4

Coded Speed Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Storing Numbers for Coded Speed Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Changing or Deleting a Number/Name Stored under a Coded Speed Dialing Code . . . . . . . . . . .5-6

Using Coded Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Group Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8

Creating Groups for Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8

Changing or Deleting a Number/Name Stored under a Group Dialing . . . . . . . . . . . . . . . . . . . . . .5-9

Using Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-10

Directory Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-11

Chapter 6 Sending Faxes

Preparing to Send a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Document Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Scanning Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Loading Documents in the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Adjusting the Image Quality (Resolution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Adjusting the Exposure (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Sending Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Memory Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Manual Sending Via the Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Dialing Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Manual Sending Via the Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Canceling Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Canceling Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

While Documents Are Being Scanned Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

After All Documents Are Scanned. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Redialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Manual Redialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Automatic Redialing With Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Canceling Automatic Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Setting Up Automatic Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Sequential Broadcasting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Sending a Document to More Than One Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Sending a Document Using Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Delayed Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Chapter 7 Receiving Faxes

Different Ways to Receive a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Setting the Receive Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Receiving Faxes and Phone Calls Automatically:

FaxTel Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Setting the Options for FaxTel Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

What Happens When FaxTel Mode is Selected . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Receiving Faxes Manually: Manual Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Receiving Faxes Automatically: FaxOnly Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Using an Answering Machine: AnsMode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Using the Machine With an Answering Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Receiving with a DRPD (Distinctive Ring Pattern Detection) service: DRPD . . . . . . . . . . . . . . . . 7-5

Receiving Faxes in Memory When a Problem Occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Receiving While Performing Other Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Canceling an Incoming Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Chapter 8 Setting Up and Using Polling

xvi

What’s Polling?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Before You Use Polling Receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Polling Other Fax Machines to Receive Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Requesting Another Fax to Send a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Setting Up Polling Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Setting Up a Polling Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Scanning a Document into the Memory for Polling Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Changing the Polling Box Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

Deleting a Polling Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

Chapter 9 Special Features

Special Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-1

Dialing Long Distance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-1

How to Enter Pauses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-1

Using Tone Dialing On a Pulse Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Using Memory Lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-3

Turning Memory Lock ON and Setting the Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-3

Turning Memory Lock OFF and Printing Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4

Chapter 10 Making Copies

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

Specifying the Paper Size and Type (Common for Cassette and Multi-Purpose Feeder) . . . . . . 10-2

Specifying the Paper Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Specifying the Paper Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-3

Setting Enlarging/Reducing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-4

Enlarging/Reducing Using Preset Copy Ratios. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-4

Enlarging/Reducing Using Custom Copy Ratios. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-5

Improving Copied Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-6

Adjusting the Image Quality (Resolution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-6

Adjusting the Exposure (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-6

Adjusting Automatically. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-6

Adjusting Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-7

Special Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8

Collate Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8

Reserve Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9

Confirming the Copy Job You Reserved. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-10

Deleting the Copy Job You Reserved . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-10

Chapter 11 Status Monitor

Checking the Status of Copy, Fax, Print and Report Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-1

Confirming Transmission Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-1

Confirming Transmission Results and Sending Reservation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Deleting a Fax Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-2

Confirming and Deleting a Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-3

Confirming and Deleting a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-3

Confirming and Deleting a Report Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4

Chapter 12 Reports and Lists

Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-1

Transmission (TX) Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-2

Error TX Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-2

TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-3

Multi TX/RX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-3

Reception (RX) Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-4

Memory Clear Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-5

Speed Dialing Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-6

One-Touch Speed Dial List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-7

Coded Speed Dial List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-7

Group Dial List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

User’s Data List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-9

Document Memory List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-10

xvii

Chapter 13 Troubleshooting

Clearing Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-1

Removing Jammed Paper from Inside the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-1

Removing Jammed Paper from the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-6

LCD Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-7

Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-9

Paper Feeding Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-10

Faxing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-13

Sending Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-13

Receiving Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-15

Telephone Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-18

Copying Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-19

Print Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-20

Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-22

If You Cannot Solve the Problem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-23

Chapter 14 Maintaining Your Machine

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-1

Cleaning the Machine’s Exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-1

Cleaning the ADF Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-2

Transporting the machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-4

Chapter 15 The Menu System

Accessing the Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-1

Menu Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-2

1. PAPER SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-2

2. COMMON SETTINGS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-3

3. COPY SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-5

4. FAX SETTINGS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-6

5. ADD. REGISTRATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-13

6. PRINTER SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-14

7. TIMER SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-15

8. PRINT LISTS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-16

Appendix Specifications

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

Copier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

Printable Area: Papers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

Printable Area: Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6

Document Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-7

Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-8

Glossary

Index

xviii

Introducing the FAXPHONE L180

CHAPTER

This chapter introduces you to the main features of the machine. It also explains how to get the most out of the documentation that comes with the machine, and gives important safety instructions.

Welcome

Thank you for purchasing the new Canon FAXPHONE L180. We are sure that your machine will meet your printing and copying needs easily and conveniently, as well as your fax and phone requirements.

FAXPHONE L180

Welcome

1-1

The Main Features of the Machine

This machine is a multifunction system for your home or small office, and combines a plain paper fax machine, a laser

Introducing the FAXPHONE L180

printer, a copier, and a telephone into a single, convenient desktop machine.

The machine’s multitasking ability enables you to perform multiple operations simultaneously. For example, you can print a document or make copies at the same time you are sending a fax.

The compact size of the machine makes it ideal for desktop use, and allows you to use it in places where other machines may not fit.

Fax Features

■ UHQ™ Image Processing System

The machine uses Canon’s Ultra High Quality Image Processing System to provide enhanced definition in faxed photos.

■ Error Correction Mode (ECM)

The machine’s Error Correction Mode (ECM) reduces transmission errors while communicating with another ECM-capable machine.

■ Automatic switching between fax and voice calls

The machine can automatically distinguish between fax and voice calls, so that you can receive both through a single phone line.

■ Answering machine connection

You can connect an answering machine to receive telephone messages while you are away.

■ Transmission speed

The machine uses G3 data encoding methods that increase transmission speed to approx. 3 seconds* per page.

■ Memory sending/receiving

The machine can store up to approx. 510 fax LTR-size pages* in its memory, and can receive faxes while printing.

■ Reduced-size printing

The machine automatically scales received faxes to fit the size of the paper loaded in the machine.

■ Automatic dialing and broadcasting

For easier faxing, the machine provides One-Touch Speed Dialing, Coded Speed Dialing, and Group Dialing methods for automatic dialing. It also allows you to broadcast or send a fax at a preset time to as many as 142 locations.

* Based on ITU-T No.1 Chart, standard mode

1-2

The Main Features of the Machine

Printer Features

■ Excellent print quality

The machine offers 1200 dpi enhanced × 600 dpi laser beam printing, providing you with high resolution text and graphics.

■ Simple maintenance

The S35 Cartridge for the machine contains both the toner and drum, making installation and replacement simple.

■ Economy toner-saving printing

The machine includes an economy printing mode which allows you to reduce toner consumption by approx. 30%.

Copier Features

■ Up to 99 copies

The machine can make up to 99 copies of a document at a time, at a rate of up to 19 copies per minute on LTR-Size paper.

■ Resolution

The machine scans documents at 300 × 300 dpi. Printing resolution is 1200 dpi enhanced × 600 dpi .

■ Copy enlargement/reduction

The machine can reduce or enlarge copies in the range between 50% and 200% of their original size.

■ Collate copy

The machine can sort copies in page order. It is convenient when you make multiple copies of a multiple page document.

Telephone Features

■ Automatic dialing

The machine’s 3 automatic dialing methods (One-Touch Speed Dialing, Coded Speed Dialing, and Group Dialing) can be used to store phone and fax numbers for easy and efficient calling.

■ Connection for the handset, an answering machine, or a telephone

Connecting the handset or a telephone to the machine allows you to use it to make and receive normal telephone calls. In addition, connecting an answering machine allows you to receive faxes and phone messages while you are away from your desk.

Introducing the FAXPHONE L180

The Main Features of the Machine

1-3

Using the Machine as a Printer

• Use the machine as the default printer for Windows applications

For more information on using the printer driver with your machine, refer to the Software Guide also stored on the CD-ROM.

System Requirements

The printer driver for Windows 98/Me/2000/XP can be used in the following system environments.

■ Operating System

Windows 98, Windows Me, Windows 2000, or Windows XP.

■ Computer

The printer driver that is included with your machine allows you to use the machine’s printing function directly from your PC.

Introducing the FAXPHONE L180

Any computer on which Windows 98, Windows Me, Windows 2000, or Windows XP runs properly.

■ Hardware Requirements

•

IBM or IBM-compatible PC

• CD-ROM drive or network environment with the access to the CD-ROM

• PC equipped with a USB port and the USB class driver installed

OS CPU RAM Available free disk space

Windows 98 Intel Pentium® 90 MHz or greater

Windows Me Intel Pentium® 150 MHz or greater

Windows 2000* Professional

Windows XP*

Intel Pentium® 133 MHz or greater, or compatible micro processors (up to 2 processors are supported)

Pent ium® Family 300 MHz or greater

32 MB or greater**

64 MB or greater***

115 MB or greater****

500 MB or greater

* Logon as a user account with Administrators’ rights is recommended.

** 64 MB or greater is recommended.

*** 128 MB or greater is recommended.

****200 MB or greater is recommended.

1-4

Using the Machine as a Printer

Using Your Documentation

Your machine includes the following documentation to help you learn how to use your machine:

• Starter Guide

This Guide provides basic information on how to set up and use the machine.

• Basic Guide (this Guide)

This Guide provides detailed information on how to use and troubleshoot your machine.

• Software Guide

This Guide (stored in the CD-ROM) describes how to use the machine to print from your PC.

Introducing the FAXPHONE L180

Using Your Documentation

1-5

Setting Up Your Machine

CHAPTER

This chapter tells you how to unpack, assemble, and connect your machine, install the toner cartridge, and load paper-everything you need to know to get your machine ready to use.

Choosing a Location for Your Machine

Before unpacking your machine, follow these guidelines to choose an appropriate location for the machine.

CAUTION

Please review the information provided in “Safety information” on p. vi, to make sure you are installing your machine for safe

use.

• Put the machine in a cool, dry, clean, well ventilated place:

- Make sure the area is free from dust.

- Make sure the location is not affected by extreme temperature fluctuations, and remains between 50°F and 90.5°F (10°C and 32.5°C).

- Make sure the area’s relative humidity is always between 20% and 80%.

• Keep the machine away from direct sunlight.

• If possible, place the machine near an existing telephone outlet, to allow for an easy connection of the telephone line to

the machine.

• Place the machine near an electrical wall outlet that provides 120 V AC (60 Hz) power.

• Place the machine near the PC you will be connecting it to. Make sure you can reach it easily, as you will be using the

machine as a printer, fax machine, copier, and telephone.

• Do not plug the machine into the same circuit as an appliance such as an air conditioner, electric typewriter, television, or

copier. Such devices generate electrical noise that can interfere with your machine’s ability to send or receive faxes.

• Set the machine on a flat, stable, vibration-free surface that is strong enough to support its weight approx. 24.7 lb

(11.2 kg).

Choosing a Location for Your Machine

2-1

Unpacking Your Machine

Follow the directions below to unpack your machine properly, and to make sure you have all of its components and documentation.

Do You Have Everything?

As you unpack the machine, save the carton and packing material in case you want to move or ship the machine in the future.

Carefully remove all items from the box. You should have someone help by holding the box while you lift the machine and its protective packaging out of the carton.

Make sure you have the following items:

Setting Up Your Machine

• Machine

• S35 S-Cartridge • Document Output Tray

2-2

• Handset • Plugs with Pins• Handset Cradle

Unpacking Your Machine

• Cassette Extension• Output Tray

• Power Co rd

• Telephone Line Cord

• One-Touch Sheet

• Starter Guide

• Basic Guide

• User Software CD

• Limited Warranty Notice

• Cartridge Warranty Notice

• Registration Card

• Destination Labels

• Extension Cover

NOTE

•

The actual items may differ in shape and quantity from the one shown on p. 2-2.

•

Note that the items included with your machine may vary depending on the country of purchase.

•

Important! Save your sales receipt for proof of purchase in case your machine requires warranty ser vice.

•

In addition to the items shipped with your machine, if you wish to use the machine as a printer, you will need a USB cable. For best results, use a cable that is no more than 5 meters long.

Replaceable Parts

The only component of the machine that needs regular service or replacement is the S35 Cartridge.

The S35 S-Cartridge comes with your machine but you should purchase the regular S35 Cartridge for replacement.

Although Canon manufactures many types of toner cartridges, the S35 Cartridge is the only one designed to be used with your machine. The S35 Cartridge can be purchased at any Canon authorized dealer or by contacting the Canon Customer Care Center (1-800-828-4040).

Setting Up Your Machine

Unpacking Your Machine

2-3

Assembling the Machine

Use the following instructions to assemble the main unit and its components. To see how the machine will look fully

assembled, see “Getting Acquainted With Your Machine,” on p. 2-9.

Attaching Components

NOTE

Make sure the tabs are inserted into the slot completely.

Document Output Tray

Insert the tabs into the slots on the back of the machine.

Setting Up Your Machine

Output Tray

Insert the tray into the corresponding slots.

2-4

Assembling the Machine

Installing the Paper Cassette

Attach the extension cover on the back of the machine.

Pull out the paper cassette.

Attach the cassette extension to the cassette.

Setting Up Your Machine

Insert the paper cassette into the machine.

Assembling the Machine

2-5

Making Connections

NOTE

•

Be sure to connect any external device before using your machine.

•

Connecting the Machine to Your PC

Setting Up Your Machine

Canon cannot guarantee that all answering machines will be compatible with your machine, due to var ying specifications.

•

If you have connected an external device to your machine, be sure to set the correct receive mode. (See Chapter 7, “Receiving Faxes.”)

•

To connect an extension phone as well as an answering machine, connect the extension phone to the answering machine, and then the answering machine to your mac hine.

•

If you connect a data modem to your machine and you use it extensively, or others access your PC frequently through the data modem, you may want a dedicated telephone line for your data modem.

Your machine has a USB port that allows you to connect it to a PC. To do this, you need to purchase a USB cable from your dealer.

NOTE

For best results, use a cable that is 5 meters in length or shorter.

Connect the machine to your computer as follows:

Make sure the computer is turned off and the machine is unplugged.

Connect the USB cable to your machine and PC during software installation to ensure the proper operation of the printer driver. (See the Software Guide.)

2-6

Making Connections

Connecting the Telephone Line

Connect the telephone line to the jack on the left side of the machine:

Connect the optional handset to .

Connect an extension phone or answering machine to .

Connect the supplied telephone line to .

Connect the other end of line to a wall telephone jack.

If you connect an answering machine to the machine, be sure to read your answering machine’s manual.

NOTE

You can also connect the extension phone to the jack marked if you have not connected the handset.

Connecting the Power Cord

CAUTION

Follow these guidelines when connecting your machine to a power source:

- The machine is intended for domestic use only and requires 120 V AC. Do not use it outside the country where it was purchased.

- Use only the power cord that came with the machine. Using a longer cord or extension cord can cause the machine to malfunction.

- Unplug the machine only by pulling on the plug itself. Never pull on the cord.

- Do not plug the machine into an outlet shared with an appliance such as an air conditioner, computer, electric typewriter, or copier. These devices generate electrical noise, which can interfere with the operation of the machine.

- Make sure nothing is laying on the power cord, and that the cord cannot be walked on or tripped over.

- Do not overload the electrical outlet. Make sure the total amperage used by all the machines plugged into the outlet does not exceed the ampere rating of the outlet’s circuit breaker.

- Do not plug the machine into an uninterruptible power supply (UPS).

Setting Up Your Machine

Making Connections

2-7

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