Canon D440, D460, D420 User Manual

Basic Operation Guide

Please read this guide before operating this product.

Before Using the Machine

Documents and Print Media

Copying

Printing

Scanning

Network

Settings from a PC

Maintenance

Troubleshooting

Machine Settings

Appendix

After you finish reading this guide, store it in a safe place for future reference.

Manuals for the Machine

The manuals for this machine are divided as follows. Please refer to them for detailed information.

Read this manual first.

Overview of Machine Functions

Starter Guide

Read this manual to learn the required settings and connections before using the machine.

●

Set Up the Machine to Suit Your Purposes

●

Set Up the Machine

●

Set Up Network Connection

●

Set Up Computers and Software

●

Appendix

●

Manuals for the Machine

Read this manual next.

Before Using the Machine

Basic Operation Guide

Read this manual to learn information about basic operations and machine functions.

Read the sections of these manuals that correspond to your intended use.

e-Manual

Read this manual to learn detailed information about advanced machine operations and functions, and how to customize machine settings.

●

Documents and Print Media

●

Copying

●

Printing

●

Scanning

●

Network

●

Settings from a PC

●

Maintenance

●

Troubleshooting

●

Machine Settings

●

Appendix

●

(Located on Manual CD)

Copy/Print/Scan/Settings from a PC/Network

●

Settings/Security Troubleshooting

●

Maintenance

●

Specifications

●

This Document

Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies

●

and omissions. However, as we are constantly improving our products, if you need an exact specification,

please contact Canon.

●

The machine illustration in this manual may differ slightly from your machine.

Overview of the Machine Functions

Depending on the system configuration and product purchased, some functions may not be

available.

Copying

Overview of the Machine Functions

You can use various copy functions.

Basic Operation Guide

Copying (see on p. 3-1)

e-Manual

Copy

Scanning

You can retrieve documents scanned

with this machine to your computer.

Basic Operation Guide

Scanning (see on p. 5-1)

e-Manual

Scan

Printing

You can use various print functions

by printing from a computer.

Basic Operation Guide

Printing (see on p. 4-1)

e-Manual

Network

(D460 Only)

This machine can be connected to a

network. Connecting to a network enables

you to use various functions.

Basic Operation Guide

Network (see on p. 6-1)

e-Manual

Network Settings

Overview of the Machine Functions

Remote User

Interface

(D460 Only)

You can set and manage this machine

easily and quickly from a computer.

Basic Operation Guide

Settings from a PC (see on p. 7-1)

e-Manual

Settings from a PC

iii

Manuals for the Machine ..................................i

Preface .............................................................. vii

Available Features .............................................. vii

How to Use This Guide .................................. viii

Symbols Used in This Manual .......................viii

Contents

Keys and Buttons Used in This Manual ......viii

Abbreviations Used in This Manual ............viii

Illustrations Used in This Manual ................... ix

Safety Precautions .............................................x

Important Safety Instructions ...........................x

Handling and Maintenance ...............................x

Location .................................................................. xi

Power Supply ...................................................... xiii

Customer Support (U.S.A.) .............................xiii

Customer Support (Canada) .......................... xiii

Legal Notices .................................................. xiv

IPv6 Ready Logo ................................................xiv

Trademarks .......................................................... xiv

Third Party Software ......................................... xvi

The Software Subjected to the Other

Conditions ...........................................................xvii

Disclaimers ..........................................................xvii

For CA, USA only ...............................................xvii

Legal Limitations on the Usage of Your

Product and the Use of Images ...................xvii

FCC (Federal Communications

Commission) .....................................................xviii

Laser Safety .................................................... xix

CDRH Regulations ............................................. xix

1 Before Using the Machine ......1-1

Machine Components ..................................1-2

External View (Front) ....................................... 1-2

External View (Back) ........................................1-5

Operation Panel .............................................1-8

Display (Standby Mode) ............................ 1-10

Copy Mode .......................................................1-10

Scan Mode ........................................................1-10

oner Cartridge ........................................... 1-11

Maintaining the Toner Cartridge ..............1-12

Checking the Toner Level ............................1-12

Entering Characters ................................... 1-14

Timer Settings ............................................. 1-16

Setting the Sleep Mode ...............................1-16

2 Documents and Print

Media ...................................... 2-1

Documents Requirements ...........................2-2

Scanning Area ................................................2-3

Placing Documents .......................................2-4

On the Platen Glass .......................................... 2-4

In the ADF (D460/D440 Only) ...................... 2-5

Paper Requirements .....................................2-6

Printable Area ................................................2-7

Loading Paper ................................................2-8

In the Paper Cassette ...................................... 2-8

In the Multi-Purpose Tray ............................2-11

Setting Paper Size and Type ..................... 2-14

For the Paper Cassette ..................................2-14

For the Multi-Purpose Tray ..........................2-15

3 Copying ..................................3-1

Overview of Copy Functions .......................3-2

Basic Copying Method ..................................3-4

Canceling Copy Jobs .....................................3-5

Selecting Image Quality ...............................3-6

Adjusting Density ..........................................3-8

Adjusting Automatically ................................ 3-8

Adjusting Manually .......................................... 3-9

Contents

Enlarge/Reduce Images ............................ 3-10

Preset Zoom .....................................................3-10

Custom Copy Ratio ........................................ 3-11

Collating Copies .......................................... 3-13

Multiple Documents onto One Sheet

(2 on 1) .......................................................... 3-15

2 on 1 Combination ....................................... 3-15

Copying ID Card .............................................. 3-16

2-Sided Copying ......................................... 3-18

1 to 2-Sided Copying .....................................3-19

2 to 2-Sided Copying (D460 Only) ............3-20

2 to 1-Sided Copying (D460 Only) ............3-21

Selecting Paper Size Group ...................... 3-22

Changing Standard Mode ......................... 3-23

Printing a Sample Page ............................. 3-24

Viewing Copy Settings .............................. 3-25

4 Printing ...................................4-1

Overview of the Print Functions .................4-2

Introduction to Using Print Functions .......4-4

Printing Documents from a Computer ......4-5

Scaling Documents .......................................4-7

Printing Multiple Pages on One Sheet ......4-9

2-Sided Printing .......................................... 4-10

Checking and Canceling Print Jobs ......... 4-11

5 Scanning ................................. 5-1

Overview of Scanner Functions ..................5-2

Introduction to Using Scanner

Functions .........................................................5-3

For Scanning Documents to a Computer

Connected with USB Cable ........................... 5-3

For Scanning Documents from a

Networked Computer (D460 Only) ............ 5-3

Basic Scanning Operations ..........................5-4

Scanning Documents to a Computer

Connected with USB Cable ........................... 5-4

Scanning Documents from a Networked

Computer (D460 Only) ................................... 5-4

Canceling Scan Jobs to a Computer

Connected with USB Cable ........................... 5-5

6 Network (D460 Only) ............. 6-1

Flowchart for Setting Up Network .............6-2

What is the Network? ....................................6-3

Overview of Network Functions .................6-4

Contents

7 Settings from a PC (D460

Only) ........................................7-1

Overview of Remote UI ................................7-2

Starting the Remote UI .................................7-4

8 Maintenance ..........................8-1

Cleaning the Machine ...................................8-2

Exterior ................................................................. 8-2

Interior .................................................................. 8-2

Fuser Roller ......................................................... 8-5

Scanning Area .................................................... 8-6

Replacing the Toner Cartridge ....................8-9

When a Message Appears ............................. 8-9

Redistributing Toner ......................................8-10

Replacing the Toner Cartridge with a

New One ............................................................8-12

Recycling Used Cartridges ........................ 8-17

The Clean Earth Campaign - The

Canon Cartridge Return Program .............8-17

U.S.A. PROGRAM .............................................8-18

Canadian Program – Programme au

Canada ...............................................................8-21

Transporting the Machine ........................ 8-23

D460 ....................................................................8-23

For D440/D420 ................................................8-26

9 Troubleshooting ....................9-1

Clearing Jams .................................................9-2

Document Jams ................................................ 9-2

Paper Jams .......................................................... 9-5

Contents

Error Messages ............................................ 9-16

If <LOAD CORRECT PAPER> is

displayed ...................................................... 9-18

Reloading the Paper ...................................... 9-18

Changing the Paper Size Setting ..............9-18

If a Power Failure Occurs ........................... 9-19

If You Cannot Solve a Problem ................. 9-20

Customer Support (U.S.A.) ..........................9-20

Contents

Customer Support (Canada) .......................9-20

10 Machine Settings .................10-1

Machine Settings ........................................ 10-2

Printing USER DATA LIST ..............................10-2

Accessing the Setting Menu .......................10-2

Setting Menu ............................................... 10-3

COMMON SETTINGS ...................................... 10-3

COPY SETTINGS ...............................................10-3

PRINTER SETTINGS .........................................10-4

TIMER SETTINGS .............................................10-4

ADJUST./CLEANING .......................................10-4

SYSTEM SETTINGS .......................................... 10-5

11 Appendix ..............................11-1

Specifications .............................................. 11-2

General ...............................................................11-2

Copier .................................................................11-3

Printer .................................................................11-3

Scanner (Scanning via USB) ........................11-3

Scanner (Scanning via Network) ............... 11-3

Index ............................................................. 11-5

Preface

Thank you for choosing a Canon product. Before using the machine, please read the

following instructions for your safety.

Available Features

The table below shows the available features.

: available

—: not available

COPY PRINT SCAN

imageCLASS D460

imageCLASS D440

imageCLASS D420

Remote UI

(Network

Simplex ADF Duplex ADF

Board)



 

  

Preface

vii

How to Use This Guide

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and

instructions that should be observed for safety.

How to Use This Guide

Indicates a warning that may lead to death or serious injury if not observed.

Explains how to avoid actions that could injure you or damage your machine.

Explains operating restrictions and how to avoid minor difficulties.

Keys and Buttons Used in This Manual

The following symbols and key names are a few examples of how keys to be pressed are expressed in this

manual.

Operation Panel Keys: <Key icon> + [Key name]

–

Example:

Buttons on the computer operation screen: [Button name]

–

Example: [OK]

Information in the display appears in angle brackets: <LOAD PAPER>.

–

[Stop/Reset].

Abbreviations Used in This Manual

In this manual, product names and model names are abbreviated as follows:

Microsoft Windows 2000 operating system : Windows 2000

Microsoft Windows XP operating system : Windows XP

Microsoft Windows Vista operating system : Windows Vista

Microsoft Windows 7 operating system : Windows 7

Microsoft Windows Server 2003 operating system : Windows Server 2003

Microsoft Windows Server 2008 operating system : Windows Server 2008

Microsoft Windows operating system : Windows

viii

How to Use This Guide

Illustrations Used in This Manual

Illustrations used in this manual are the model D460. When there is any difference among D460, D440 and

D420, it is clearly indicated in the text, e.g., “For D460.”

For information on the standard features for each model, see “Available Features,

The display used in this manual is the factory preset display for the D460 in default setting. Depending on the

system configuration and product purchased, the appearance of the display may differ.

” on p. vii.

How to Use This Guide

Safety Precautions

Important Safety Instructions

Except as specifically described in this guide, do not attempt to service the machine yourself. Never attempt to disassemble the machine: opening and removing its interior covers will expose you to dangerous voltages and other risks. For all service, contact your local authorized Canon dealer.

Safety Precautions

Handling and Maintenance

Be careful when removing printed paper from output trays or when aligning it, because it may be hot and result in burn injury.

Follow all warnings and instructions marked on the machine.

–

Do not subject the machine to strong physical shocks or vibrations.

–

Always unplug the machine before moving or cleaning it.

–

To avoid paper jams, never unplug the power cord, open the left cover or add or remove paper in the

–

machine while printing.

When transporting the machine, be sure to remove the toner cartridge from the machine.

–

Place the toner cartridge in its original protective bag or wrap it in a thick cloth to prevent exposure to light.

–

Always grip the handle on the sides of the machine when you lift the machine. Never lift the machine by

–

any of its trays or attachments.

Do not insert any objects into the slots or openings on the machine since they may touch dangerous

–

voltage points or short out parts. This could result in fire or electric shock.

Do not allow small objects (such as pins, paper clips, or staples) to fall into the machine.

–

To avoid spillage in or around the machine, do not eat or drink near it.

–

Keep the machine clean. Dust accumulation can prevent the machine from operating properly.

–

Toner cartridge for this machine will be available for at least seven (7) years (or any such longer period as

–

required by applicable laws) after production of this machine model has been discontinued.

Unplug the machine from the wall outlet and contact your local authorized Canon dealer in any of the

–

following cases:

When the power cord or plug is damaged or frayed.

•

If liquid or small object has fallen into the machine.

•

If the machine has been exposed to rain or water.

•

If the machine does not operate normally when you have followed the instructions in this guide. Adjust

•

only those controls that are covered by the instructions in this guide. Improper adjustment of other

controls may result in damage and may require extensive work by a qualified technician to restore the

product to normal operation.

If the machine has been dropped.

•

If the machine exhibits a distinct change in performance, indicating a need for servicing.

•

Safety Precautions

Do not place your hands, hair, clothing, etc., near the exit and feed rollers. Even if the machine is not in

–

operation, your hands, hair, or clothing may get caught in the rollers, which may result in personal injury or

damage if the machine suddenly starts printing.

–

Be careful when removing printed paper from paper delivery tray or when aligning it, because it may be hot

and result in burn injury.

Location

–

Place the machine on a flat, stable, vibration-free surface that is strong enough to support its weight.

–

Place the machine in a cool, dry, clean, well ventilated place.

–

Make sure the area is free from dust.

–

Make sure the location is not exposed to high temperature or humidity.

–

Keep the machine away from direct sunlight as this can damage it. If you have to place the machine near a

window, install heavy curtains or blinds.

–

Do not use the machine near water. Make sure that no wet or humid objects come into contact with the

machine.

–

Do not use or store the machine outdoors.

–

Do not place the machine near devices that contain magnets or generate magnetic fields, such as speakers.

–

If possible, place the machine near an existing telephone line outlet for easy connection of the telephone

line cord, and to avoid the expense of installing a new outlet.

–

Place the machine near a standard 120 V AC (60 Hz) power outlet.

–

To ensure reliable operation of the machine and to protect it from overheating (which can cause it to

operate abnormally and create a fire risk), do not block the exhaust vent. Never block or cover any openings

on the machine by placing it on a bed, sofa, rug, or other similar surface. Do not place the machine in a

cupboard or built-in installation, or near a radiator or other heat source unless proper ventilation is

provided. Leave at least 4" (100 mm) around all sides of the machine.

Safety Precautions

●

D460

Safety Precautions

●

Safety Precautions

●

D440

D420

Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the outlet

–

quickly. If you notice anything unusual (smoke, strange odors, noises) around the machine, unplug the

power cord immediately. Contact your local authorized Canon dealer.

–

Do not allow anything to rest on the power cord, and do not place the machine where the cord will be

walked on. Make sure the cord is not knotted or kinked.

xii

Safety Precautions

Power Supply

During electrical storms, unplug the power cord from the power outlet.

–

Whenever you unplug the power cord, wait at least five seconds before you plug it in again.

–

Do not plug the power cord into an uninterruptible power supply (UPS).

–

This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move away from this product and consult your doctor.

Customer Support (U.S.A.)

Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a

problem with the machine’s operation, try to solve it by using the information in Chapter 9. If you cannot solve

the problem or if you think your machine needs servicing, contact Canon Customer Care Center at 1-800-OK-

CANON between the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday. On-line support for 24 hours

is also available at the website.

http://www.canontechsupport.com/

Customer Support (Canada)

Canon Canada Inc., offers a full range of customer technical support options*:

For step-by-step troubleshooting, e-mail technical support, the latest driver or document downloads, and

–

answers to frequently asked questions, visit http://www.canon.ca/

Free live technical support 9 A.M. to 8 P.M. EST Monday through Friday (excluding holidays) for products still

–

under warranty 1-800-652-2666

For the location of the authorized service facility nearest you, visit http://www.canon.ca/ or 1-800-652-2666

–

If the problem cannot be corrected by using one of the above technical support options, repair options are

–

available at the time of your call to the live technical support number above or via the website at http://

www.canon.ca/

*Support program specifics are subject to change without notice.

Safety Precautions

xiii

Legal Notices

As an ENERGY STAR Partner, Canon U.S.A., Inc. has determined that this product meets

ENERGY STAR Program for energy efficiency.

the

The International ENERGY STAR Office Equipment Program is an international program

Legal Notices

that promotes energy saving through the use of computers and other office

equipment.

The program backs the development and dissemination of products with functions

that effectively reduce energy consumption. It is an open system in which business

proprietors can participate voluntarily.

The targeted products are office equipment, such as computers, displays, printers,

facsimiles, and copiers. The standards and logos are uniform among participating

nations.

IPv6 Ready Logo

The protocol stack included in this machine has obtained the IPv6 Ready Logo Phase-

1 established by the IPv6 Forum.

Trademarks

Canon, the Canon logo, imageCLASS, and NetSpot are trademarks of Canon Inc. Microsoft, Windows, Windows

Server, and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S. and/or

other countries.

All other product and brand names are registered trademarks, trademarks or service marks of their respective

owners.

xiv

Legal Notices

Copyright

transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in

any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without

the prior written permission of Canon Inc.

This product contains software made available to Canon Inc. or its licenser(s) under the terms (a) through (c)

listed below.

(a)

Redistribution and use in source and binary forms are permitted provided that the above copyright notice

and this paragraph are duplicated in all such forms and that any documentation, advertising materials, and

other materials related to such distribution and use acknowledge that the software was developed by the

University of California, Berkeley. The name of the University may not be used to endorse or promote products

derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED “AS IS’’ AND WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING,

WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR

PURPOSE.

The software was developed by the University of California, Berkeley.

(b)

Redistribution and use in source and binary forms are permitted provided that the above copyright notice

and this paragraph are duplicated in all such forms and that any documentation, advertising materials, and

other materials related to such distribution and use acknowledge that the software was developed at Cygnus

Support, Inc. Cygnus Support, Inc. may not be used to endorse or promote products derived from this

software without specific prior written permission.

THIS SOFTWARE IS PROVIDED “AS IS’’ AND WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING,

WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR

PURPOSE.

The software was developed at Cygnus Support, Inc.

Legal Notices

(c)

Redistribution and use in source and binary forms are permitted provided that the above copyright notice

and this paragraph are duplicated in all such forms and that any documentation, advertising materials, and

other materials related to such distribution and use acknowledge that the software was developed at Cygnus

Solutions. Cygnus Solutions may not be used to endorse or promote products derived from this software

without specific prior written permission.

Legal Notices

THIS SOFTWARE IS PROVIDED “AS IS’’ AND WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING,

WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR

PURPOSE.

The software was developed at Cygnus Solutions.

Third Party Software

This product includes software and/or software modules that are licensed by third parties (LICENSORS). Use

and distribution of this software and/or software modules (the “SOFTWARE”) are subject to conditions (1)

through (9) below unless the other conditions accompany the software and/or software module. In such

cases, these software and/or software module are subject to the other conditions.

(1) You agree that you will comply with any applicable export control laws, restrictions or regulations of the

countries involved in the event that the SOFTWARE is shipped, transferred or exported into any country.

(2) LICENSORS retain in all respects the title, ownership and intellectual property rights in and to the

SOFTWARE. Except as expressly provided herein, no license or right, expressed or implied, is hereby conveyed

or granted by Canon’s licenser to you for any intellectual property of LICENSORS.

(3) You may use the SOFTWARE solely for use with the Canon product you purchased (the “PRODUCT”).

(4) You may not assign, sublicense, market, distribute, or transfer the SOFTWARE to any third party without

prior written consent of Canon and LICENSORS.

(5) Notwithstanding the foregoing, you may transfer the SOFTWARE only when (a) you assign all of your rights

to the PRODUCT and all rights and obligations under the conditions to transferee and (b) such transferee

agrees to be bound by all these conditions.

(6) You may not decompile, reverse engineer, disassemble or otherwise reduce the code of the SOFTWARE to

human readable form.

(7) You may not modify, adapt, translate, rent, lease or loan the SOFTWARE or create derivative works based on

the SOFTWARE.

(8) You are not entitled to remove or make separate copies of the SOFTWARE from the PRODUCT.

(9) The human-readable portion (the source code) of the SOFTWARE is not licensed to you.

xvi

Legal Notices

The Software Subjected to the Other Conditions

Please refer to e-Manual on a CD-ROM bundled with this product, for more detail and corresponding license

conditions.

Disclaimers

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR

IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO

MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT.

CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY

NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

For CA, USA only

Included battery contains Perchlorate Material - special handling may apply.

See http://www.dtsc.ca.gov/hazardouswaste/perchlorate/ for details.

Legal Limitations on the Usage of Your Product and the Use of Images

Using your product to scan, print or otherwise reproduce certain documents, and the use of such images as

scanned, printed or otherwise reproduced by your product, may be prohibited by law and may result in

criminal and/or civil liability.

A non-exhaustive list of these documents is set forth below. This list is intended to be a guide only. If you are

uncertain about the legality of using your product to scan, print or otherwise reproduce any particular

document, and/or of the use of the images scanned, printed or otherwise reproduced, you should consult in

advance with your legal advisor for guidance.

Legal Notices

Paper Money– Travelers Checks– Money Orders– Food Stamps– Certificates of Deposit– Passports– Postage Stamps (canceled or uncanceled) – Immigration Papers– Identifying Badges or Insignias– Internal Revenue Stamps (canceled or

Selective Service or Draft Papers– Bonds or Other Certificates of Indebtedness– Checks or Drafts Issued by Governmental

– Stock Certificates–

Agencies Motor Vehicle Licenses and Certificates of Title– Copyrighted Works/Works of Art without

–

uncanceled)

–

Permission of Copyright Owner

xvii

Legal Notices

FCC (Federal Communications Commission)

imageCLASS D460/D440/D420: F156600

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1)

This device may not cause harmful interference,

and

this device must accept an interference received, including interference that may cause undesired

(2)

Legal Notices

operation.

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to

Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful

interference in a residential installation. This equipment generates, uses and can radiate radio frequency

energy and, if not installed and used in accordance with the instructions, may cause harmful interference to

radio communications. However, there is no guarantee that interference will not occur in a particular

installation. If this equipment does cause harmful interference to radio or television reception, which can be

determined by turning the equipment off and on, the user is encouraged to try to correct the interference by

one or more of the following measures:

•

Reorient or relocate the receiving antenna.

•

Increase the separation between the equipment and receiver.

•

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

•

Consult the dealer or an experienced radio/TV technician for help.

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of FCC Rules.

Do not make any changes or modifications to the equipment unless otherwise specified in this manual. If you

make such changes or modifications, you could be required to stop operation of the equipment.

If your equipment malfunctions, please contact your local authorized Canon dealer from whom you

purchased the equipment (if under warranty), or with whom you have a servicing contact. If you are not sure

who to contact, and have both purchased and are using the equipment in the U.S.A., please refer to the

“SUPPORT” page on Canon U.S.A.’s Web site (http://www.usa.canon.com).

Canon U.S.A., Inc.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

TEL No. (516)328-5600

xviii

Laser Safety

CDRH Regulations

Laser Safety

This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U.S.

Department of Health and Human Services (DHHS) Radiation Performance Standard according to the

Radiation Control for Health and Safety Act of 1968. This means that the machine does not produce hazardous

radiation.

Since radiation emitted inside the machine is completely confined within protective housings and external

covers, the laser beam cannot escape from the machine during any phase of user operation.

CDRH Regulations

The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration

implemented regulations for laser products on August 2, 1976. These regulations apply to laser products

manufactured from August 1, 1976. Compliance is mandatory for products marketed in the United States.

Use of controls, adjustments, or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

The label is attached to the laser scanner machine inside the machine and is not in a user access area.

Laser Safety

 

This machine is confirmed as the class 1 laser product in IEC60825-1:2007.

xix

Before Using the Machine

This chapter describes what you should know before using this machine, such as the names of the parts and their functions, and basic settings to use various functions.

Machine Components .................................................1-2

External View (Front) ..........................................................1-2

External View (Back) ............................................................1-5

Operation Panel ...........................................................1-8

Display (Standby Mode) ............................................1-10

Copy Mode ..........................................................................1-10

Scan Mode ........................................................................... 1-10

Toner Cartridge ..........................................................1-11

Maintaining the Toner Cartridge ................................. 1-12

Checking the Toner Level............................................... 1-12

Entering Characters ...................................................1-14

Timer Settings ............................................................1-16

Setting the Sleep Mode .................................................. 1-16

Before Using the Machine

Machine Components

This section describes the parts names of the machine and their functions.

External View (Front)

D460●

Before Using the Machine

1-2

D440●

Machine Components

D420●

Before Using the Machine

①ADF (Automatic Document Feeder)

Holds documents and feeds them automatically

into the scanning area.

②Slide guides

Adjust to the width of the document.

③Document feeder tray

Holds documents.

④Document delivery tray

Receives documents.

⑤Operation panel

Controls the machine.

⑥Output tray

Receives copies and prints.

⑦ Paper cassette (For D460)/Paper feeding tray

(D440/D420)

Loads the paper supply.

⑧Scanning area

Scans documents from the ADF.

⑨Platen glass

Place documents.

⑩Output tray extension

Extends for the output tray.

⑪Paper stopper

Prevents the paper from falling off the output

tray. Open the paper stopper from its original

position for LTR/A4 paper. For LGL paper, pull out

the output tray extension first, and then open the

paper stopper.

⑫Slide guides for multi-purpose tray

Adjust to the width of the paper.

⑬Paper guide rail

Holds the paper supply.

⑭Dust cover

Protects the paper supply in the paper cassette or

paper feeding tray from the dirt and dust.

⑮Multi-purpose tray

Feeds paper when you insert one by one

manually.

⑯Scanning platform

Open this platform when replacing the toner

cartridge or clearing paper jams.

⑰Main power switch

Turns the power ON or OFF.

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Machine Components

⑱Platen glass cover

Open this cover when placing a document on the

platen glass.

Before Using the Machine

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External View (Back)

D460●

Machine Components

Before Using the Machine

1-5

Machine Components

Before Using the Machine

D440●

1-6

Machine Components

D420●

Before Using the Machine

①Ethernet port (D460 Only)

Connect the network cable.

②USB port

Connect the USB (Universal Serial Bus) cable.

③Rear cover

Open this cover when clearing paper jams.

④Power socket

Connect the power cord.

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Before Using the Machine

Operation Panel

This section describes the names and functions of the operation panel keys, and describes

all the parts on the operation panel.

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Operation Panel

①[Paper Settings] key

Press to specify the paper size and type for the

paper cassette or multi-purpose tray.

②[Job Cancel/Status Monitor] key

Press to check and cancel jobs being processed

or waiting to be processed.

③[COPY] key

Press to switch to the Copy mode.

④[SCAN] key

Press to switch to the Scan mode.

⑤[Menu] key

Press to select or cancel the modes in Additional

Functions.

⑥[2-Sided] key

D460:

Press to copy 2-sided documents.

D440/D420:

Press to copy 1-sided documents as 2-sided

copies.

⑦[Enlarge/Reduce] key

Press to enlarge or reduce copy ratio.

⑧[Density] key

Press to adjust the density for copy.

⑨[Image Quality] key

Press to select image quality for copy.

⑩[Collate/2 on 1] key

Press to collate copies, or press to set 2 on 1

copying.

Also press to set ID card copying.

⑪[Energy Saver] key

Press to set or cancel the Sleep mode manually.

The key lights green when the Sleep mode is set,

and goes off when the mode is canceled.

⑫[Stop/Reset] key

Press to stop a current job. Also, press to return

the machine to the standby mode.

⑬Error indicator

Blinks when an error has occurred.

⑭Processing/Data indicator

Lights when the machine has waiting jobs.

⑮[Start] key

Press to start copying and scanning.

⑯Numeric keys

Enter letters and numbers.

⑰[Clear] key

Press to clear entered alphanumeric characters.

] key

⑱[

Press to increase the value for various settings.

Also press to see the next item in the menu.

⑲[OK] key

Press to accept a set function or mode.

Also press and hold to print a sample page when

you are in the copy mode. For details, see

“Printing a Sample Page,

] key

⑳[

” on p. 3-24.

Press to decrease the value for various settings.

Also press to see the previous item in the menu.

㉑Display

Displays messages and prompts during

operation. Displays selection, text, and numbers

when adjusting the settings.

㉒[Report] key

Press to print the USER DATA LIST.

Before Using the Machine

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