Canon 1750I, 1740I, 1730I, 1730 User Manual

Remote UI Guide

Remote UI Guide

Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.

ENG

imageRUNNER

1750i/1740i

1730i/1730

Remote UI Guide

Manuals for the Machine

The manuals for this machine are organized as shown below. Please refer to them for detailed
information. Some manuals may not be needed for certain system configurations and products
purchased.

Guides with this symbol are pr inted manuals.

• Installation of the Machine

• Legal Notices

• Setup Instructions

• Quick Reference for Basic Operations

• Basic Operations

• Troubleshooting

• Copying Instructions

• Sending and Fax Instructions

• Remote User Interface Instructions

• Network Connectivity

• Security Management

• Color Network ScanGear Instructions

• USB Memory Media Printing Instructions

• PS/PCL/UFRII LT Printer Instructions

Guides with this symbol are PDF manuals included on the

CD-ROM

accompanying CD-ROM.

Starter Guide

User’s Guide

Easy Operation Guide

Reference Guide

Copying Guide

Sending and Facsimile Guide

Remote UI Guide

(This Document)

System Settings Guide

Network ScanGear Guide

Printer Guide

CD-ROM

CD-ROM

CD-ROM

CD-ROM

CD-ROM

CD-ROM

CD-ROM

• Windows Printer Driver Instructions

• Windows Fax Driver Instructions

• Macintosh Printer Driver Instructions

To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your
system, please download it from the Adobe Systems Incorporated website.

Windows Printer Driver Guide

Windows Fax Driver Guide

Mac Printer Driver Guide

CD-ROM

CD-ROM

CD-ROM

How This Manual Is Organized

Chapter 1

Chapter 2

Chapter 3

Chapter 4

Chapter 5

Introduction to the Remote UI

Managing Jobs and Machine Data

Specifying Department ID and User Management

Customizing Settings

Appendix

Includes the glossary and index.

Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our
products, if you need an exact specification, please contact Canon.

Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

Keys and Buttons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Abbreviations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Availability of the Optional Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Disclaimers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Chapter 1 Introduction to the Remote UI

Overview of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Functions of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

The Top Page of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Logon Modes of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

Buttons on the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

Before Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

Starting the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9

Viewing the Machine Status and Information . . . . . . . . . . . . . . . . . . . . . . . . .1-14

Chapter 2 Managing Jobs and Machine Data

Managing Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Managing the Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Viewing the Job Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

Managing the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Editing the Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6

Importing and Exporting Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11

Exporting Address Book Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12

Importing Address Book Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13

Exporting User Management Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14

Importing User Management Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-15

Resetting Imported User Management Data . . . . . . . . . . . . . . . . . . . . . . . . .2-17

Exporting Additional Functions Setting Data . . . . . . . . . . . . . . . . . . . . . . . . .2-21

Importing Additional Functions Setting Data . . . . . . . . . . . . . . . . . . . . . . . . .2-23

iv

Managing Key Pairs and Digital Certificates

from a Web Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25

Installing and Registering a Key and Certificate . . . . . . . . . . . . . . . . . . . . . .2-26

Deleting a Key and Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

Installing and Registering a CA Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

Deleting a CA Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35

Chapter 3 Specifying Department ID and User Management

Managing the Department IDs and User IDs. . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Enabling Department ID Management and User Management . . . . . . . . . . . . 3-2

Managing the Department IDs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6

Managing the User IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Chapter 4 Customizing Settings

Customizing the System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Editing the LDAP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Editing the Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Specifying the Authorized Send Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Customizing the Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-26

Specifying the SNMPv3 Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Enabling SNMPv3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-30

Specifying the User Information for SNMPv3 . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Specifying the Context Settings for SNMPv3. . . . . . . . . . . . . . . . . . . . . . . . . 4-34

Verifying SSL Server Certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-37

Chapter 5 Appendix

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

v

Preface

Thank you for purchasing the Canon imageRUNNER 1750i/1740i/1730i/1730. Please read
this manual thoroughly before operating the machine to familiarize yourself with its
capabilities, and to make the most of its many functions. After reading this manual, store it in
a safe place for future reference.

How to Use This Manual

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions,
handling precautions, and instructions that should be observed for safety.

IMPORTANT

NOTE

Indicates operational requirements and restrictions. Be sure to read
these items carefully to operate the machine correctly, and avoid
damage to the machine or property.

Indicates a clarification of an operation, or contains additional
explanations for a procedure. Reading these notes is highly
recommended.

Keys and Buttons Used in This Manual

The following tables provide a few examples of how keys, buttons, and other user
interfaces such as icons displayed on the screen are expressed in this manual:

• Keys on the machine’s control panel and touch panel display:

Keys Example

Control Panel Key icon + (Key Name) (Additional Functions)

Touch Panel Display

• Buttons, icons and other user interfaces on computer operation screens:

Buttons and Other Objects Example

[Button Name] [OK]

[Name] + icon, menu, etc. [CD-ROM] icon, [Start] menu, etc.

[Key Name] [OK], [Cancel], etc.

[Key Icon] [ ], [ ], etc.

[Icon] + (Icon Name). [ ] (New)

vi

Displays Used in This Manual

Unless otherwise noted, the screen shots used in this manual are taken from the
imageRUNNER 1740i with the following optional equipment: Staple Finisher-H1,
Cassette Module-Y1 (triple-tiered), Super G3 Fax Board-AJ1, PCL Printer Kit-AL1,
and PS Printer Kit-AL1.

Functions that are unavailable due to a particular combination of accessories and
optional equipment are not displayed in the web browser. Therefore, the screen
shots of the Remote UI used in this manual may differ from the ones you actually
see on your web browser, depending on the model or options you have installed or
activated.

The IP addresses shown in the screen shots and text in this manual are for
illustrative purposes only.

The buttons and other objects that are related to operations during the procedure
are marked with a , as shown in the example below.

vii

Abbreviations Used in This Manual

In this manual, product names are abbreviated as follows:

Microsoft Windows 2000 operating system: Windows 2000

Microsoft Windows XP operating system: Windows XP

Microsoft Windows Vista operating system: Windows Vista

Microsoft Windows 7 operating system: Windows 7

Microsoft Windows operating system: Windows

Trademarks

Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and
other countries.

Microsoft, Windows, Windows Vista, and Internet Explorer are either registered
trademarks or trademarks of Microsoft Corporation in the United States and/or
other countries.

Other product and company names herein may be the trademarks of their
respective owners.

Availability of the Optional Equipment

viii

Of the optional equipment described in the manuals, the Copy Card Reader-F1
may not be available depending on the country or region of purchase. For more
information on the optional equipment, see Chapter 4, “Optional Equipment,” in the
Reference Guide.

Legal Notices

Copyright

Copyright 2012 by Canon Inc. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying and recording, or by any
information storage or retrieval system without the prior written permission of
Canon Inc.

Disclaimers

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OR USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE
LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF
ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF
THIS MATERIAL.

ix

x

Introduction to the Remote UI

This chapter describes the functionality of the Remote UI and how to start it.

Overview of the Remote UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Functions of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

The Top Page of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Logon Modes of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

Buttons on the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Before Using the Remote UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

Starting the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9

Viewing the Machine Status and Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

1

CHAPTER

1-1

Overview of the Remote UI

1

Introduction to the Remote UI

The Remote UI (Remote User Interface) software comes preinstalled in the
machine and enables you to access the machine’s functions by using a web
browser. For example, the Remote UI enables you to check the job status, delete
jobs, and edit various settings. To use the Remote UI, all you need is a web browser
and a network connection between your computer and the machine.

First set the IP (Internet Protocol) address for the machine from the machine’s
control panel and set up the necessary network connection. Then start your web
browser and enter the IP address of the machine. The Remote UI top page is
displayed on your computer screen and is ready for you to log in.

Touch Panel Display

Machine’s Control Panel

1-2

Computer

You can operate the machine both with the control panel and from the Remote UI.

Overview of the Remote UI

Functions of the Remote UI

The major functions available on the Remote UI are as follows:

■ Viewing the machine status

You can view the current status of the machine, such as the remaining paper or
toner amount, on your computer screen.

(See “Viewing the Machine Status and Information,” on p. 1-14.)

■ Managing jobs and job logs

You can view the current status of the jobs and the job logs processed by the
machine on your computer screen. You can also delete the jobs when you log in
to the Remote UI as the System Manager or can delete your own jobs when you
log in as an End User.

(See “Managing Jobs,” on p. 2-2.)

NOTE

For the End Users to delete their own jobs, the Permit End-user’s Job Operation
setting must be enabled. (See “To specify the System Manager ID and System
Password:,” on p. 4-9.)

■ Importing and exporting the machine data

You can save and load the machine data such as Address Book data or the
Additional Functions setting data.

(See “Importing and Exporting Data,” on p. 2-11.)

1

Introduction to the Remote UI

■ Managing key pairs and digital certificates

You can install and register key pairs and digital certificates.

(See “Managing Key Pairs and Digital Certificates from a Web Browser,” on
p. 2-25.)

■ Specifying the Department ID Management and User Management

You can manage the Department IDs and User IDs. User IDs can be registered,
edited, or deleted only on the Remote UI, while the Department IDs can be
managed both on the machine’s control panel and on the Remote UI.

(See “Managing the Department IDs and User IDs,” on p. 3-2.)

■ Specifying the Authorized Send settings

You can specify the Authorized Send settings only on the Remote UI.

(See “Specifying the Authorized Send Settings,” on p. 4-17.)

Overview of the Remote UI

1-3

■ Customizing the Additional Functions settings

You can edit the Additional Functions settings on the Remote UI as you can by
pressing

(See “Customizing Settings,” on p. 4-1.)

(Additional Functions)

on the machine’s control panel

.

The Top Page of the Remote UI

1

Introduction to the Remote UI

When you enter the IP address of the machine on your web browser and press the
[ENTER] key on your computer keyboard, the Remote UI top page is displayed.

1-4

NOTE

• The appearance of the Remote UI top page depends on the management mode
applied to the machine. For more information, see “Enabling Department ID
Management and User Management,” on p. 3-2.

• For instructions on how to log in to the Remote UI, see “Starting the Remote UI,” on
p. 1-9.

Overview of the Remote UI

Logon Modes of the Remote UI

When you log in to the Remote UI by entering the System Manager ID and System
Password or the User ID registered as the System Manager and its password, the
authority of the System Manager is applied to the Remote UI, and other users (End
Users) cannot edit the System Settings and other settings restricted to the System
Manager.

■ System Manager Mode

You can access the Remote UI functions with no restrictions.

■ End-User Mode

You can access all Remote UI functions except those restricted to the System
Manager. Major functions open to End Users and the System Manager are:

• Checking the machine status such as paper or toner amount

• Checking the job status and deleting their own jobs

1

NOTE

For the End Users to delete their own jobs, the Permit End-user’s Job Operation
setting must be enabled. (See “To specify the System Manager ID and System
Password:,” on p. 4-9.)

• Registering or editing the addresses for the Send/Fax functions

NOTE

The Address Book can be protected by setting a password in the Restrict Send
Function page. (See “To specify the Restrict the Send Function settings:,” on p. 4-8.)

• Customizing the Additional Functions settings except those restricted to the
System Manager, such as the System Settings.

Introduction to the Remote UI

Overview of the Remote UI

1-5

Buttons on the Remote UI

After you have logged in to the Remote UI, the Device Status page is displayed.
The left frame of the page displays the buttons listed below, which allow you to
access and perform operations on other Remote UI pages.

1

Introduction to the Remote UI

Click to return to the Remote UI top page.

1-6

Click to display the machine status and various setting information.

Click to display the status of the jobs and the logs of the jobs
processed by the machine.

Click to manage the Address Book of the machine.

Click to specify or change various settings on the machine. This
button works similarly as the (Additional Functions) key on the
machine’s control panel.

Click to update or refresh the current page with the latest information.

Click to display the online help for the Remote UI.

Click to return to the top of the page.

Click to return to the previous page.

Overview of the Remote UI

System Requirements

The Remote UI has been confirmed to work in the following system environments.

■ Windows

• OS (Operating Systems)

- Windows 2000

- Windows XP

- Windows Vista

- Windows 7

• Web Browser

- Microsoft Internet Explorer 6.0 or later

■ Macintosh

• OS (Operating System)

- Mac OS X 10.3 or later, except Classic Environment

• Web Browser

- Safari 2.0.3 or later

- Safari 1.3.2 on Mac OS X 10.3.x is also supported.

NOTE

Other than the software listed above, no other software, such as a web server, is
necessary. (There is already a web server inside the machine.)

1

Introduction to the Remote UI

System Requirements

1-7

Before Using the Remote UI

1

Before you start using the Remote UI, specify or check the following settings.

■ Specifying the Network Settings on the machine

• Specify or check the Network Settings to obtain or find out the IP address of the
machine.

• Confirm that the Use HTTP setting is set to ‘On’.

NOTE

• You can find the Network Settings including the Use HTTP setting by pressing
(Additional Functions) ➞ [System Settings].

• If you cannot find out the IP address of the machine, consult your network
administrator or see the System Settings Guide.

Introduction to the Remote UI

■ Enabling the Remote UI and specifying the device name

• Confirm that the Remote UI On/Off setting is set to ‘On’. If you want to establish
a more secure communication by using SSL, set the Use SSL setting to ‘On’.
Make sure to generate and specify the default SSL key pair. (See Chapter 3,
“Setting up the Machine for Your Network Environment,” in the System Settings
Guide.)

• Specify the name of the device in the Device Info Settings to identify the
machine you operate from the Remote UI by the specified name.

IMPORTANT

• Connection via a proxy server is not possible. If your system environment has a proxy
server, specify the IP address of the machine as an proxy exception on your web
browser. (Set your web browser not to access the IP address of the machine through a
proxy server.) Setting procedures vary depending on the system environment. Consult
your network administrator.

• Enable all cookies and use Java Script on your web browser. Otherwise, you will not
be able to change the machine’s settings using the Remote UI.

• If multiple Remote UIs are running simultaneously, the latest setting is enabled.

1-8

NOTE

You can find the Remote UI On/Off setting and Device Info Settings by pressing
(Additional Functions) ➞ [System Settings]. For more information on the Remote UI
On/Off setting, see Chapter 6, “Protecting the Machine from Unauthorized Access,” in
the System Settings Guide. For more information on the Device Info Settings, see
Chapter 7, “Other System Settings,” in the System Settings Guide.

Before Using the Remote UI

Starting the Remote UI

To start the Remote UI, follow the procedure below.

IMPORTANT

• The IP addresses shown in the screen shots and text in this manual are for illustrative
purposes only.

• If the Language Switch setting is set to ‘On’, some characters are restricted and
cannot be entered. To enter all characters, set the Language Switch setting to ‘Off’.
(See Chapter 3, “Configuring the Machine’s Basic Settings,” in the Reference Guide.)

• If you change the language on the Remote UI, the characters of the displayed
language can be entered. However, if the displayed language is different from the
language used on the touch panel display of the machine, the language may not be
displayed correctly.

• To enter characters from a web browser, use the characters that you can enter from
the machine’s control panel. If you use other characters, they may not be displayed or
recognized properly on the machine.

1

Start your web browser.

2

Enter the appropriate URL into [Address] or [Location] bar in the
web browser ➞ press the [ENTER] key on your computer
keyboard.

http://<the IP address of the machine>/

If you do not know the appropriate URL, consult your network administrator.

The Remote UI top page is displayed.

1

Introduction to the Remote UI

IMPORTANT

If the machine’s SSL communication is enabled, a security alert may be displayed
regarding the security certificate. In this case, check that the correct URL is entered,
and then proceed to display the Remote UI top page. For more information on the SSL
communication, see Chapter 3, “Setting up the Machine for Your Network
Environment,” in the System Settings Guide.

NOTE

You can change the language displayed on the Remote UI top page by clicking the
[Language] drop-down list box and selecting the desired language, regardless of the
language used on the touch panel display of the machine.

Starting the Remote UI

1-9

3

Enter your ID and password depending on the management mode
applied to the machine.

The required ID and password vary depending on the management mode
(Department ID/User Management) applied to the machine. For more information, see
“Enabling Department ID Management and User Management,” on p. 3-2.

1

Introduction to the Remote UI

● When Department ID Management and User Management are disabled:

❑

Select the logon mode and enter the System Manager ID and System Password, or
user name.

• To log in to the Remote UI in the System Manager Mode, select the option button
for [System Manager Mode] ➞ enter the System Manager ID and System
Password.

IMPORTANT

The System Manager ID and System Password are both set to ‘7654321’ at
purchase. Change them before using the machine. (See “To specify the System
Manager ID and System Password:,” on p. 4-9.)

• To log in to the Remote UI in the End-User Mode, select the option button for
[End-User Mode] ➞ enter the user name or leave the [User Name] text box blank.
(See the note below.)

NOTE

If you are logging in to the Remote UI in the End-User Mode and want to delete
your own print job, enter your user name with which you sent the print job (it is
usually the user name for your computer). Otherwise, click [OK] to log in to the
Remote UI with the [User Name] text box left blank. (See the note on p. 1-5.)

1-10

Starting the Remote UI

NOTE

• If the page is not shown correctly, check the following settings:

- Cache settings on your web browser

- HTTP port number (default is ‘80’)

• For information on other network connection problems and remedies, see
Chapter 8, “Troubleshooting,” in the System Settings Guide or consult your
network administrator.

1

Introduction to the Remote UI

Starting the Remote UI

1-11

● When Department ID Management is enabled:

Enter the Department ID and password.

❑

You can log in as the System Manager by entering the System Manager ID in the
[Department ID] text box and the System Password in the [Password] text box.

1

Introduction to the Remote UI

1-12

Starting the Remote UI

● When User Management is enabled:

❑

Enter the User ID and password.

You can log in as the System Manager by entering the User ID registered as the
System Manager in the [User ID] text box and its password in the [Password] text
box.

1

Introduction to the Remote UI

● When both Department ID Management and User Management are
enabled:

NOTE

The same Remote UI top page as shown in “When User Management is
enabled:,” on p. 1-13 appears.

❑ Enter the User ID and password.

You can log in as the System Manager by entering the User ID registered as the
System Manager in the [User ID] text box and its password in the [Password] text
box.

4

Click [OK].

The Device Status page appears.
p. 1-14.)

(See “Viewing the Machine Status and Information,” on

Starting the Remote UI

1-13

Viewing the Machine Status and Information

1

Introduction to the Remote UI

When you successfully log in to the Remote UI, the Device Status page in the
[Device] menu is displayed. From the [Device] menu, you can view the current
status of the machine, information about the consumables such as paper, and other
information about the machine.

1

Click [Device] ➞ click the hyperlink to the page you want to
display in the [Device] menu.

1-14

The information page you selected is displayed.

Viewing the Machine Status and Information

The pages in the [Device] menu are as follows:

Device Status
page:

Device Information
page:

Device Features
page:

Network Settings
page:

Counter Check
page:

Displays the machine status such as available memory,
availability of consumables, and error information if any. To check
the details of the error, click [Error Information].

Displays the information about the machine, such as the system
manager’s information and the location where the machine is
installed.

Displays the information about the machine, such as the
maximum print speed, the total RAM size, and the number of the
drawers attached to the machine.

Displays the information about the machine’s network settings.

Displays page counts such as the total counts and copy counts.
The number and types of counters displayed may vary
depending on the machine configuration.

1

Introduction to the Remote UI

Viewing the Machine Status and Information

1-15

1

Introduction to the Remote UI

1-16

Viewing the Machine Status and Information

Managing Jobs and
Machine Data

This chapter describes how to manage jobs, import/export data, and install key pairs and
digital certificates by using the Remote UI.

Managing Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Managing the Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Viewing the Job Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

Managing the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Editing the Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Importing and Exporting Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Exporting Address Book Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12

Importing Address Book Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13

Exporting User Management Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14

Importing User Management Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-15

Resetting Imported User Management Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-17

Exporting Additional Functions Setting Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Importing Additional Functions Setting Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Managing Key Pairs and Digital Certificates from a Web Browser . . . . . . . . . . . . . . . . . 2-25

Installing and Registering a Key and Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-26

Deleting a Key and Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-30

Installing and Registering a CA Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-32

Deleting a CA Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-35

2

CHAPTER

2-1

Managing Jobs

You can manage the print jobs and view the logs of the jobs processed by the
machine. The [Job Status] menu has the following sections:

2

• Print Job

- Status

-Log

• Send/Receive Fax Job

-Log

• Send/Store/Receive Job

-Log

Managing the Print Jobs

You can manage the print jobs that are being processed or waiting to be processed
by the machine.

Managing Jobs and Machine Data

NOTE

End Users can delete their own print jobs, when the Permit End-user’s Job Operation
setting is enabled. (See “To specify the System Manager ID and System Password:,”
on p. 4-9.)

2-2

Managing Jobs

1

Click [Job Status] ➞ [Status] in the [Job Status] menu.

The list of print jobs being processed or waiting to be processed by the machine is
displayed.

2

To delete a print job, click [ ] (Select) next to the job you want to
delete ➞ [ ] (Delete).

2

Managing Jobs and Machine Data

The selected job is deleted.

Managing Jobs

2-3

Viewing the Job Logs

You can view the logs of the jobs processed by the machine. The maximum
numbers of the logs displayed are as follows:

• Print Job Log: the last 128 jobs

• Send/Receive Fax Job Log: the last 45 jobs

• Send/Store/Receive Job Log: the last 128 jobs

2

IMPORTANT

The Job Logs are displayed only when the Job Log Display setting in the Edit System
Settings page is enabled. (See “Customizing the System Settings,” on p. 4-2.)

1

Click [Job Status] ➞ [Log] you want to view in the [Job Status]
menu.

Managing Jobs and Machine Data

The screen shot above shows the screen displayed when you select the [Log] of the
<Print Job>.

2-4

The Print Job page shows a list of the jobs that have already been processed by the
machine.

Managing Jobs

Managing the Address Book

You can manage the Address Book data on the Remote UI as well as on the
machine’s control panel. The types of addresses are as follows:

■ E-mail Address

You can manage e-mail addresses.

■ I-fax Address

You can manage I-fax addresses.

■ File Server Address

You can manage file server addresses with the information to save scanned
documents in a file server, such as the protocol and path name of the destination
folder.

■ Fax Number

You can manage fax numbers.

■ Group Address

You can manage group addresses, which enable you to include multiple
addresses in a single group.

NOTE

For instructions on how to manage the Address Book on the machine’s control panel,
see Chapter 4, “Specifying Destinations Easily and Quickly,” in the Sending and
Facsimile Guide.

2

Managing Jobs and Machine Data

Managing the Address Book

2-5

Editing the Destinations

You can register, edit, or delete the destinations in the Address Book.

NOTE

The screen shots and procedures in this section are for the Address Book. The
Address Book and One-touch Speed Dial use a similar procedure for editing
destinations.

2

1

Click [Address] ➞ [One-touch Speed Dial] or [Address Book] from
the menu displayed under [Address].

Managing Jobs and Machine Data

2-6

If the address book is protected by a password, the Enter password page appears.
Enter the password ➞ click [OK].

The Address Book page is displayed.

NOTE

You can select the address numbers to display from the [Select Range] drop-down list
box.

Managing the Address Book

2

Edit the destinations.

● To register a new destination:

❑

Click [None] or any number for which [None] is displayed.

The Register New Address page is displayed.

❑ Select the type of the address from the [Type] drop-down list box ➞ specify the

necessary settings depending on the type of address you selected ➞ click [OK].

2

Managing Jobs and Machine Data

The new address is registered in the machine, and the page returns to the Address
Book page.

NOTE

For more information on the address types, see Chapter 4, “Specifying
Destinations Easily and Quickly,” in the Sending and Facsimile Guide.

Managing the Address Book

2-7

● To register a new group address:

❑

Click [None] or any number for which [None] is displayed on the page shown in step 1.

The Register New Address page is displayed.

❑ Select <Group> from the [Type] drop-down list box.
❑ Enter the name for the group in the [Group Name] text box.
❑ Click [Address Book].

The list of addresses registered in the machine is displayed in the new window.

❑ Specify the type of address from the drop-down list box.

2

❑ Select the check boxes next to the addresses you want to include to the group ➞

click [OK].

Managing Jobs and Machine Data

2-8

The selected addresses are displayed in the [Members List].

❑ Make sure that the addresses you want to add to the group are displayed in the

Members List field ➞ click [OK].

The new group address is registered and the page returns to the Address Book page.

Managing the Address Book

● To edit the details of the destination:

❑

Click the name or any number next to the name on the Address Book page shown in
step 1.

The Destination Details page appears.

❑ Click [Edit].

The Edit Destination page is displayed.

2

Managing Jobs and Machine Data

Managing the Address Book

2-9

❑ Edit the settings as necessary ➞ click [OK].

2

The page returns to the Address Book page.

● To delete the destination:

❑

On the Address Book page shown in step 1, click [ ] (Select) next to the address
you want to delete ➞ [ ] (Delete).

The selected destination is deleted.

Managing Jobs and Machine Data

2-10

Managing the Address Book

Importing and Exporting Data

You can save (export) setting information such as the Address Book and Additional
Functions setting data as a file. You can store the exported file as a backup and
load (import) the data into the machine when necessary.

IMPORTANT

• The importing/exporting operation may take a few minutes to complete. Do not turn
the machine’s main power OFF until the operation is complete. Otherwise, the
machine may malfunction.

• During an exporting operation, the page does not change until the operation is
complete. Do not click [Start Export] while the computer indicates that the operation is
still being processed.

• The Import/Export function is available only when the Remote UI is in the System
Manager Mode.

• The importing/exporting operation is performed based on the language displayed on
the touch panel display of the machine. For example, if the language displayed on the
touch panel display and the language of the Address Book data to import do not
match, the importing operation cannot be properly performed.

2

Managing Jobs and Machine Data

Importing and Exporting Data

2-11

Exporting Address Book Data

You can save (export) the Address Book data stored in the machine as a file.

1

Click [Add.Func.] ➞ [Import/Export] in the [Add.Func.] menu.

2

Managing Jobs and Machine Data

2-12

The Import/Export page is displayed.

2

Click [Address Book] on the page shown in step 1.

The Import/Export Address Book page is displayed.

Importing and Exporting Data

3

Click [Start Export].

4

Follow the instructions on the computer screen to specify the
location to save the file.

The file is saved in the specified location.

Importing Address Book Data

2

You can load (import) the Address Book data into the machine from a saved
(exported) file.

IMPORTANT

• When you load (import) the Address Book data, the addresses registered in the
machine are overwritten by the new data.

• The machine imports/exports the Address Book data based on the index numbers
displayed on the address list on the Address Book page on the Remote UI. An
address entry is overwritten if the imported Address Book data contains an address
entry with the same index number.

• Do not load the Address Book when the machine has Delayed Send jobs.

• If the machine is in the Sleep mode, press the machine’s control panel power switch to

clear the Sleep mode before performing an Import operation.

1

Click [Add.Func.] ➞ [Import/Export] in the [Add.Func.] menu.

For help, see the screen shot in step 1 in

The Import/Export page is displayed.

“Exporting Address Book Data,” on p. 2-12

Managing Jobs and Machine Data

.

Importing and Exporting Data

2-13

2

Click [Address Book].

For help, see the screen shot in step 1 in

The Import/Export Address Book page is displayed.

3

Click [Import].

For help, see the screen shot in step 3 in

2

Managing Jobs and Machine Data

The Import Address Book page is displayed.

4

Click [Browse] ➞ select the file to import ➞ click [OK].

The Remote UI starts importing the data and when it is complete, the page returns to
the Import/Export Address Book page.

“Exporting Address Book Data,” on p. 2-12

“Exporting Address Book Data,” on p. 2-12

.

.

IMPORTANT

Do not import any files while the machine is processing other jobs.

Exporting User Management Data

You can save (export) the User Management data stored in the machine as a file.

IMPORTANT

All the User IDs are exported as ‘User’ (End User).

1

Click [Add.Func.] ➞ [Import/Export] in the [Add.Func.] menu.

For help, see the screen shot in step 1 in

The Import/Export page is displayed.

2-14

Importing and Exporting Data

“Exporting Address Book Data,” on p. 2-12

.

2

Click [User Management Data].

For help, see the screen shot in step 1 in

The Import/Export User Management Data page is displayed.

3

Click [Start Export].

4

Follow the instructions on the computer screen to specify the

“Exporting Address Book Data,” on p. 2-12

location to save the file.

The file is saved in the specified location.

.

2

Managing Jobs and Machine Data

Importing User Management Data

You can load (import) the User Management data into the machine from a saved
(exported) file.

IMPORTANT

• Be sure to disable the Department ID Management and User Management before
importing the User Management data. (See “Enabling Department ID Management
and User Management,” on p. 3-2.)

• All the User IDs are registered or overwritten as ‘User’ (End User) when the machine
imports the User ID data and their passwords are cleared. You must reset the
passwords for the User IDs and for Department IDs each User ID belongs to after
importing. (See “Resetting Imported User Management Data,” on p. 2-17.)

• If the machine is in the Sleep mode, press the machine’s control panel power switch to
clear the Sleep mode before importing the data.

Importing and Exporting Data

2-15

1

Click [Add.Func.] ➞ [Import/Export] in the [Add.Func.] menu.

For help, see the screen shot in step 1 in

The Import/Export page is displayed.

2

Click [User Management Data].

2

Managing Jobs and Machine Data

For help, see the screen shot in step 1 in

The Import/Export User Management Data page is displayed.

3

Click [Import].

For help, see the screen shot in step 3 in
p. 2-14

.

The Import User Management Data page is displayed.

4

Click [Browse] ➞ select the file to import ➞ click [OK].

“Exporting Address Book Data,” on p. 2-12

“Exporting Address Book Data,” on p. 2-12

“Exporting User Management Data,” on

.

.

2-16

The Remote UI starts importing the data and when it is complete, the page returns to
the Import/Export User Management Data page.

IMPORTANT

Do not import any files while the machine is processing jobs.

Importing and Exporting Data

Resetting Imported User Management Data

For security reasons, the loaded (imported) User Management data does not
contain the passwords for User IDs and for Department IDs each User ID belongs
to. You must follow the procedure below to reset the passwords after loading
(importing) the User Management data.

IMPORTANT

• Before you enable Department ID Management and User Management, be sure to
reset the passwords for User IDs as directed in the procedure below.

• To reset the passwords, log in to the Remote UI in the System Manger mode. (See
“When Department ID Management and User Management are disabled:,” on
p. 1-10.)

1

Click [Add.Func.] ➞ [Department ID/User Management] in the
[Add.Func.] menu.

2

Managing Jobs and Machine Data

The [Department ID/User Management] page is displayed.

Importing and Exporting Data

2-17

2

Click [Settings].

2

The [Department ID/User Management Settings] page is displayed.

3

Click [User Management Settings].

Managing Jobs and Machine Data

2-18

The [Register New User] page is displayed.

Importing and Exporting Data

4

Click [Cancel] on the [Register New User] page.

Specifying the new user information is not required in this step.

The User IDs registered in the machine are displayed.

5

Click the User ID to reset the passwords.

2

Managing Jobs and Machine Data

The [Edit User] page is displayed.

Importing and Exporting Data

2-19

6

Reset the passwords ➞ click [OK].

2

Change Password:
(for the User ID)

Managing Jobs and Machine Data

NOTE

You can enter the new password for the User ID instead of entering the old
(before importing) password.

Change Password:
(for the Department
ID)

User Type: Specify the User Type by selecting the [User] (End User) or

IMPORTANT

All the User IDs are registered or overwritten as ‘User’ (End User) when the
machine imports User Management data, so you may need to reset the User
Types. If the User Types of all the User IDs are set to ‘User’ (End User), every
user is regarded as the System Manager and will be able to log in to the machine
and the Remote UI in the System Manager Mode.

Select this check box and enter the password for the User ID in
the [Password] and [Confirm] text box.

Select this check box and enter the password for the
Department ID the User ID belongs to in the [Password] and
[Confirm] text box.

[System Manager] option button.

2-20

Importing and Exporting Data

7

Repeat steps 5 and 6 to reset the passwords of the other User IDs.

8

Enable Department ID Management and/or User Management as
necessary after resetting the passwords for all the User IDs.

For more information, see “Enabling Department ID Management and User
Management,” on p. 3-2.

NOTE

To switch from the User ID list to the Department ID list, click [Department ID
Management Settings] on the [Department ID/User Management Settings] page
shown in step 3, and click [Cancel] on the [Register New Department] page. To display
the list of the User IDs again, follow steps 1 to 4.

Exporting Additional Functions Setting Data

You can save (export) the Additional Functions setting data stored in the machine
as a file.

NOTE

The Additional Functions settings you can export are displayed on the page shown in
step 3.

2

Managing Jobs and Machine Data

1

Click [Add.Func.] ➞ [Import/Export] in the [Add.Func.] menu.

For help, see the screen shot in step 1 in

The Import/Export page is displayed.

2

Click [Additional Functions].

For help, see the screen shot in step 1 in

The Import/Export Additional Functions page including the list of the Additional
Functions settings to be exported is displayed.

“Exporting Address Book Data,” on p. 2-12

“Exporting Address Book Data,” on p. 2-12

Importing and Exporting Data

.

.

2-21

3

Click [Start Export].

2

Managing Jobs and Machine Data

2-22

4

Follow the instructions on the computer screen to specify the
location to save the file.

The file is saved in the specified location.

Importing and Exporting Data

Importing Additional Functions Setting Data

You can load (import) the Additional Functions setting data into the machine from a
saved (exported) file.

IMPORTANT

If the machine is in the Sleep mode, press the machine’s control panel power switch to
clear the Sleep mode before performing an Import operation.

NOTE

The Additional Functions settings you can import are displayed on the page shown in
step 3 in “Exporting Additional Functions Setting Data,” on p. 2-21.

1

Click [Add.Func.] ➞ [Import/Export] in the [Add.Func.] menu.

For help, see the screen shot in step 1 in

The Import/Export page is displayed.

2

Click [Additional Functions].

For help, see the screen shot in step 1 in

The Import/Export Additional Functions page including the list of the Additional
Functions settings to be imported is displayed.

3

Click [Import].

For help, see the screen shot in step 3 in
on p. 2-21

The Import Additional Functions page is displayed.

.

“Exporting Address Book Data,” on p. 2-12

“Exporting Address Book Data,” on p. 2-12

“Exporting Additional Functions Setting Data,”

2

.

.

Managing Jobs and Machine Data

Importing and Exporting Data

2-23

4

Click [Browse] ➞ select the file to import ➞ click [OK].

2

The Remote UI starts importing the data and when it is complete, the page returns to
the Import/Export Additional Functions page.

IMPORTANT

Do not import any files while the machine is processing other jobs.

5

Restart the machine to enable the imported settings.

Managing Jobs and Machine Data

Turn OFF the machine, wait at least 10 seconds, and then turn it ON.

IMPORTANT

• When Additional Functions settings data is imported, the System Manager ID,
Department IDs, Address Book password, and network settings are automatically
overwritten.

• The Remote UI cannot be used to perform other operations until the machine is
restarted.

• Do not import any files while the machine is processing other jobs.

2-24

Importing and Exporting Data

Managing Key Pairs and Digital Certificates from a Web Browser

Key pairs and digital certificates can be used for security purposes, such as
IEEE802.1X port-based authentication and SSL communication.

You can manage key pairs and digital certificates from the Remote UI by dividing
them into the following types:

■ Key and Certificate

In IEEE802.1X port-based authentication, a key pair (or a private key and
certificate) in PKCS#12 format is required for enabling the EAP-TLS method on
the client device. If you want to access the machine securely from a web browser
(Remote UI), generate a key pair and set it for SSL communications. Up to three
key pairs can be registered.

■ CA Certificate

CA certificates are used for verifying the digital certificates sent from other
devices, such as servers, client computers, etc. Up to 10 CA certificates
(including the pre-installed CA certificates) can be registered.

This section focuses on how to install and register key pairs and digital certificates
from a computer on the network. For instructions on how to generate a key pair for
SSL communications, see Chapter 3, “Setting up the Machine for Your Network
Environment,” in the System Settings Guide.

IMPORTANT

• Certificates must meet the following requirements:

- Format: X.509 version 1 or version 3 (DER encoded binary)

- Signature algorithm: SHA1-RSA, SHA256-RSA, SHA384-RSA*, SHA512-RSA*,
MD5-RSA, or MD2-RSA (For CA certificates, SHA1-DSA is also allowed.)

- Key length: 512, 1024, 2048, or 4096 bits (RSA)/2048 or 3072 bits (DSA)

- File extension: ‘.p12’ or ‘.pfx’ (for key pair files)/‘.cer’ or ‘.der’ (for CA certificate files)

* SHA384-RSA and SHA512-RSA are supported only when the key length is 1024 bits or more.

• The machine does not use certificate revocation list (CRL) for verifying digital
certificates.

• The Certificate Settings are available only when the Remote UI is in the System
Manager Mode.

2

Managing Jobs and Machine Data

Managing Key Pairs and Digital Certificates from a Web Browser

2-25

Installing and Registering a Key and Certificate

Install a key pair (or a private key and certificate) in the machine as described
below. You can also register the key pair or delete unnecessary key pair files.

1

Click [Add.Func.] ➞ [Settings] in the [Add.Func.] menu.

2

Managing Jobs and Machine Data

2-26

The Settings page is displayed.

2

Click [TCP/IP Settings] on the page shown in step 1.

The TCP/IP Settings page is displayed.

Managing Key Pairs and Digital Certificates from a Web Browser

3

Scroll the page until [Certificate Settings] appears ➞ click [Key
and Certificate Settings].

2

Managing Jobs and Machine Data

The Key and Certificate Settings page is displayed.

4

Click [Register Key and Certificate].

The Register Key and Certificate page is displayed.

Managing Key Pairs and Digital Certificates from a Web Browser

2-27

NOTE

If you want to generate an SSL key pair with the machine, click [Generate Key] ➞
enter the required information on the page that appears ➞ click [OK]. For more
information, see Chapter 3, “Setting up the Machine for Your Network Environment,” in
the System Settings Guide.

5

Select the function.

● To install a new key and certificate:

2

❑

Click [Install].

Managing Jobs and Machine Data

The Install Key and Certificate page is displayed.

❑ Click [Browse] ➞ select the key pair file to install ➞ click [Start Installation].

The Remote UI starts installing the key and certificate and when it is complete, the
page returns to the Register Key and Certificate page.

IMPORTANT

The maximum number of characters that you can enter for the file name is 24
(including the file extension ‘.p12’ or ‘.pfx’).

2-28

Managing Key Pairs and Digital Certificates from a Web Browser

● To register the key and certificate:

❑

Click [ ] (Select) next to the key pair file you want to register ➞ [Register].

❑ Enter the key name and password (up to 24 characters respectively) ➞ click [OK].

2

Managing Jobs and Machine Data

The Remote UI starts registering the key and certificate and when it is complete, the
page returns to the Register Key and Certificate page.

Managing Key Pairs and Digital Certificates from a Web Browser

2-29

● To delete the installed (but not registered) key and certificate:

❑

Click [ ] (Select) next to the file you want to delete ➞ [Delete].

2

The selected file is deleted.

6

Restart the machine.

Turn OFF the machine, wait at least 10 seconds, and then turn it ON.

Deleting a Key and Certificate

Managing Jobs and Machine Data

2-30

Key pairs become invalid when the certificate expires or when the file becomes
corrupted. If this happens, delete unnecessary key pair files as described below.

1

Click [Add.Func.] ➞ [Settings] in the [Add.Func.] menu.

For help, see the screen shot in step 1 in “Installing and Registering a Key and
Certificate,” on p. 2-26.

The Settings page is displayed.

2

Click [TCP/IP Settings] on the page shown in step 1.

For help, see the screen shot in step 1 in “Installing and Registering a Key and
Certificate,” on p. 2-26.

The TCP/IP Settings page is displayed.

Managing Key Pairs and Digital Certificates from a Web Browser

3

Scroll the page until [Certificate Settings] appears ➞ click [Key
and Certificate Settings].

For help, see the screen shot in step 3 in “Installing and Registering a Key and
Certificate,” on p. 2-26.

The Key and Certificate Settings page is displayed.

4

Click [ ] (Select) next to the key pair you want to delete ➞
[Delete].

2

The selected key pair is deleted.

NOTE

• If you want to display the details of a certificate, click [ ] (Certificate).

• You may not be able to delete a key pair. In this case, check what the key pair is being

used for (indicated under <Key Usage>) and perform the following:

- If the key pair is used for SSL, disable the SSL settings for e-mails/I-faxes and the

Remote UI. (See Chapter 3, “Setting up the Machine for Your Network Environment,”
and Chapter 6, “Protecting the Machine from Unauthorized Access,” in the System
Settings Guide.)

- If the key pair is used for IEEE802.1X authentication, register a new key pair and set

it as the default key. (See Chapter 2, “Connecting the Machine to a TCP/IP Network,”
in the System Settings Guide.) The key pair reset to ‘Off’ can be deleted.

5

Restart the machine.

Turn OFF the machine, wait at least 10 seconds, and then turn it ON.

Managing Jobs and Machine Data

Managing Key Pairs and Digital Certificates from a Web Browser

2-31

Installing and Registering a CA Certificate

Install a CA certificate in the machine as described below. You can also register the
CA certificate or delete unnecessary certificate files.

1

Click [Add.Func.] ➞ [Settings] in the [Add.Func.] menu.

For help, see the screen shot in step 1 in “Installing and Registering a Key and

2

Certificate,” on p. 2-26.

The Settings page is displayed.

2

Click [TCP/IP Settings] on the page shown in step 1.

For help, see the screen shot in step 1 in “Installing and Registering a Key and
Certificate,” on p. 2-26.

The TCP/IP Settings page is displayed.

3

Scroll the page until [Certificate Settings] appears ➞ click [CA
Certificate Settings].

Managing Jobs and Machine Data

2-32

For help, see the screen shot in step 3 in “Installing and Registering a Key and
Certificate,” on p. 2-26.

The CA Certificate Settings page is displayed.

4

Click [Register CA Certificate].

The Register CA Certificate page is displayed.

Managing Key Pairs and Digital Certificates from a Web Browser

5

Select the function.

● To install a new CA certificate:

❑

Click [Install].

The Install CA Certificate page is displayed.

❑ Click [Browse] ➞ select the CA certificate file to install ➞ click [Start Installation].

2

Managing Jobs and Machine Data

The Remote UI starts installing the CA certificate and when it is complete, the page
returns to the Register CA Certificate page.

IMPORTANT

The maximum number of characters that you can enter for the file name is 24
(including the file extension ‘.cer’ or ‘.der’).

Managing Key Pairs and Digital Certificates from a Web Browser

2-33

● To register the CA certificate:

❑

Click [ ] (Select) next to the CA certificate file you want to register ➞ [Register].

2

The Remote UI starts registering the CA certificate and when it is complete, the
page returns to the CA Certificate Settings page.

● To delete the installed (but not registered) CA certificate:

❑

Click [ ] (Select) next to the file you want to delete ➞ [Delete].

Managing Jobs and Machine Data

2-34

The selected file is deleted.

6

Restart the machine.

Turn OFF the machine, wait at least 10 seconds, and then turn it ON.

Managing Key Pairs and Digital Certificates from a Web Browser

Deleting a CA Certificate

CA certificates become invalid when the certificate expires or when the file
becomes corrupted. If this happens, delete unnecessary files as described below.

1

Click [Add.Func.] ➞ [Settings] in the [Add.Func.] menu.

For help, see the screen shot in step 1 in “Installing and Registering a Key and
Certificate,” on p. 2-26.

The Settings page is displayed.

2

Click [TCP/IP Settings] on the page shown in step 1.

For help, see the screen shot in step 1 in “Installing and Registering a Key and
Certificate,” on p. 2-26.

The TCP/IP Settings page is displayed.

3

Scroll the page until [Certificate Settings] appears ➞ click [CA
Certificate Settings].

2

For help, see the screen shot in step 3 in “Installing and Registering a Key and
Certificate,” on p. 2-26.

The CA Certificate Settings page is displayed.

Managing Key Pairs and Digital Certificates from a Web Browser

Managing Jobs and Machine Data

2-35

4

Click [ ] (Select) next to the CA certificate you want to delete ➞
[Delete].

2

The selected CA certificate is deleted.

NOTE

If you want to display the details of a certificate, click [ ] (Certificate).

Managing Jobs and Machine Data

2-36

5

Restart the machine.

Turn OFF the machine, wait at least 10 seconds, and then turn it ON.

Managing Key Pairs and Digital Certificates from a Web Browser

Specifying Department ID and
User Management

CHAPTER

This chapter describes how to specify the Department ID Management and User Management
settings by using the Remote UI.

Managing the Department IDs and User IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Enabling Department ID Management and User Management. . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Managing the Department IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6

Managing the User IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10

3

3-1

Managing the Department IDs and User IDs

You can specify the Department ID Management and User Management settings
on the Remote UI.

IMPORTANT

• Be sure to disable User Management when the optional Copy Card Reader-F1 is
attached to the machine.

3

Enabling Department ID Management and User Management

Specifying Department ID and User Management

• Specifying the Department ID Management and User Management settings are
available only when the Remote UI is in the System Manager Mode.

You can enable either or both the Department ID management and User
Management, depending on your needs.

IMPORTANT

• Be sure to confirm the System Manager ID and System Password are properly set to
log in to the Remote UI in the System Manager Mode before enabling Department ID
Management. (See “To specify the System Manager ID and System Password:,” on
p. 4-9.)

• Before enabling Department ID/User Management, register at least one Department
ID/User ID beforehand. (See “Managing the Department IDs,” on p. 3-6 and
“Managing the User IDs,” on p. 3-10.)

• First register a User ID as the System Manager, and then register other User IDs as
the End Users before enabling User Management. (See “To register a new User ID:,”
on p. 3-10.)

3-2

1

Click [Add.Func.] ➞ [Department ID/User Management] in the
[Add.Func.] menu.

NOTE

The list of the Department IDs switches to the list of the User IDs by clicking [Change
List View]. The [Change List View] button appears when both Department ID
Management and User Management are enabled and at least one ID is registered for
each mode.

Managing the Department IDs and User IDs

The page above displays the list of the Department IDs.

3

The page above displays the list of the User IDs.

2

Click [Settings] on the page shown in step 1.

The Department ID/User Management Settings page appears.

Managing the Department IDs and User IDs

Specifying Department ID and User Management

3-3

3

Select the [Enable Department ID Management] and/or [Enable
User Management] check box, and specify the necessary settings
➞ click [OK].

3

The settings are as follows:

Enable Department
ID Management:

IMPORTANT

Before selecting this check box, make sure that at least one Department ID is
registered.

Department ID
Management
Settings:

Enable User
Management:

Specifying Department ID and User Management

IMPORTANT

Before selecting this check box, make sure that at least one User ID is
registered.

Select this check box to enable Department ID Management.
When it is enabled, the users must enter their Department ID and
password (when it is set) to log in to the machine and the
Remote UI.

Click this button to register a Department ID. (See “Managing the
Department IDs,” on p. 3-6.)

Select this check box to enable User Management. When it is
enabled, the users must enter their User ID and password (when
it is set) to log in to the machine and the Remote UI.

3-4

Managing the Department IDs and User IDs

User Management
Settings:

Allow Printer Jobs
with Unknown IDs:

Allow Remote Scan
Jobs with Unknown
IDs:

Add Username to
Document Name:

Clear All Counts: Click this button to reset the counters to zero for all Department

Click this button to register a User ID. (See “Managing the User
IDs,” on p. 3-10.)

Select this check box to allow the machine to accept print jobs
from unknown IDs.

Select this check box to allow the machine to accept remote
scan jobs from unknown IDs.

Select this check box to add the User ID to the name of the sent
document.

IDs.

NOTE

For instructions on how to specify the settings above on the machine’s control panel,
see Chapter 6, “Protecting the Machine from Unauthorized Access,” in the System
Settings Guide.

3

Specifying Department ID and User Management

Managing the Department IDs and User IDs

3-5

Managing the Department IDs

You can register, edit, or delete the Department IDs.

1

Click [Add.Func.] ➞ [Department ID/User Management] in the
[Add.Func.] menu.

NOTE

The list of the Department IDs switches to the list of the User IDs by clicking [Change
List View]. The [Change List View] button appears when both the Department ID

3

Management and the User Management are enabled and at least one ID is registered
for each mode.

The page above displays the list of the Department IDs.

Specifying Department ID and User Management

3-6

Managing the Department IDs and User IDs

The page above displays the list of the User IDs.

2

Edit the Department IDs.

● To register a new Department ID:

NOTE

You can register up to 1,000 Department IDs.

❑ Click [Settings] on the page shown in step 1.

The Department ID/User Management Settings page is displayed.

❑ Click [Department ID Management Settings].

3

Specifying Department ID and User Management

The Register New Department page is displayed.

You can also display the Register New Department page by clicking [ ] (New) on
the list of the Department IDs shown in step 1.

Managing the Department IDs and User IDs

3-7

❑ Specify the necessary settings on the Register New Department page ➞ click [OK].

3

The settings are as follows:

Department ID: Enter a numeric ID (seven digits maximum).
Set Password: Select this check box to set the password.
Password: Enter a numeric password (seven digits maximum).
Confirm: Enter the password again to confirm it.
Page Limits: Select each check box to enter the maximum number of

prints, copies, or scans that the department is allowed to
make (0 - 999999).

IMPORTANT

When the optional Copy Card Reader-F1 is attached to the machine, do not
register a new Department ID.

NOTE

• For instructions on how to specify the settings above on the machine’s control

Specifying Department ID and User Management

3-8

Managing the Department IDs and User IDs

panel, see Chapter 6, “Protecting the Machine from Unauthorized Access,” in the
System Settings Guide.

• The maximum number of digits you can register for the Department ID is seven.
If you enter fewer than seven digits, the machine automatically adds zeros to the
beginning.
Example: If <321> is entered, the Department ID will be displayed as
<0000321>.

• <Print Total> is the sum of <Copy> and <Print>.

● To edit the Department ID:

❑

On the Department ID list shown in step 1, click [ ] (Edit) next to the Department
ID you want to edit.

The Edit Department ID page is displayed.

❑ Edit the settings as necessary ➞ click [OK].

● To delete the Department ID:

❑

On the Department ID list shown in step 1, click [ ] (Select) next to the Department
ID you want to delete ➞ [ ] (Delete).

3

The selected Department ID is deleted.

IMPORTANT

When the optional Copy Card Reader-F1 is attached to the machine, do not
delete a Department ID.

Managing the Department IDs and User IDs

Specifying Department ID and User Management

3-9

Managing the User IDs

You can register, edit, or delete the User IDs.

IMPORTANT

• First register a User ID as the System Manager, and then register other User IDs as
the End Users before enabling User Management.

• If the User Types of all the User IDs are set to ‘User’ (End User), every user is
regarded as the System Manager and will be able to log in to the machine and the
Remote UI in the System Manager Mode.

• If you enable both Department ID Management and User Management, be sure to
assign a Department ID (and the password for the Department ID) to each User ID.

3

Users can log in to the machine and the Remote UI by entering the User ID that
belongs to a Department ID.

• User IDs can be registered, edited, or deleted only on the Remote UI, while User
Management can be enabled and disabled both on the machine’s control panel and on
the Remote UI.

1

Click [Add.Func.] ➞ [Department ID/User Management] in the
[Add.Func.] menu.

For help, see the screen shot in step 1 in

2

Edit the User IDs.

● To register a new User ID:

NOTE

You can register up to 1,000 User IDs.

Specifying Department ID and User Management

❑ Click [Settings] on the page shown in step 1 in “Managing the Department IDs,” on

p. 3-6.

The Department ID/User Management Settings page is displayed.

❑ Click [User Management Settings].

“Managing the Department IDs,” on p. 3-6

.

3-10

Managing the Department IDs and User IDs

The Register New User page is displayed.

You can also display the Register New User page by clicking [ ] (New) on the list
of the User IDs shown in step 1 in “Managing the Department IDs,” on p. 3-6.

❑ Specify the necessary settings on the Register New User page ➞ click [OK].

3

Specifying Department ID and User Management

Managing the Department IDs and User IDs

3-11

The settings are as follows:

User ID: Enter a User ID (a log-in name) (32 characters maximum).
Set Password: Select this check box to set a password for the User ID.
Password: Enter the password (32 characters maximum).
Confirm: Enter the password again to confirm it.
Department ID: Enter the Department ID the User ID belongs to (seven digits

maximum).

Set Password: Select this check box to set a password for the Department

ID.
Password: Enter the password (seven digits maximum).
Confirm: Enter the password again to confirm it.

3

IMPORTANT

If you enable both Department ID Management and User Management, be sure
to assign a Department ID (and the password for the Department ID) to each
User ID. Users can log in to the machine and the Remote UI by entering their
User ID that belongs to a Department ID.

User Type: Specify the User Type by selecting the [User] (End User) or

[System Manager] option button.
Display Name: Enter the user name to display (32 characters maximum).
E-mail Address: Enter the e-mail address of the user (120 characters

maximum).

IMPORTANT

• When the optional Copy Card Reader-F1 is attached to the machine, do not
register a new User ID.

• The settings above can be specified only on the Remote UI.

Specifying Department ID and User Management

3-12

Managing the Department IDs and User IDs

● To edit the User ID:

❑

Click the User ID you want to edit on the list of the User IDs shown in step 1 in
“Managing the Department IDs,” on p. 3-6.

The Edit User page is displayed.

❑ Edit the settings as necessary ➞ click [OK].

3

Managing the Department IDs and User IDs

Specifying Department ID and User Management

3-13

● To delete the User ID:

❑

Click [ ] (Select) next to the User ID you want to delete ➞ [ ] (Delete).

For help, see the screen shot in step 1 in “Managing the Department IDs,” on
p. 3-6.

3

The selected User ID is deleted.

IMPORTANT

When the optional Copy Card Reader-F1 is attached to the machine, do not
delete a User ID.

Specifying Department ID and User Management

3-14

Managing the Department IDs and User IDs

Customizing Settings

This chapter describes how to customize the machine settings by using the Remote UI.

Customizing the System Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Editing the LDAP Server Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

Editing the Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Specifying the Authorized Send Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Customizing the Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-26

Specifying the SNMPv3 Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Enabling SNMPv3. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Specifying the User Information for SNMPv3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-31

Specifying the Context Settings for SNMPv3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-34

Verifying SSL Server Certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-37

4

CHAPTER

4-1

Customizing the System Settings

In the System Settings page in the [Add.Func.] (Additional Functions) menu, you
can specify the System Settings of the machine. Although many of the settings can
be specified both on the Remote UI and on the machine’s control panel, some
settings can be specified only on the machine.

You can find the System Settings on the machine’s control panel by pressing
(Additional Functions). For more information, see the System Settings Guide.

IMPORTANT

4

You can edit the System Settings on the Remote UI only when it is in the System
Manager Mode.

Customizing Settings

System Settings on the

Machine

System Manager Settings
(System Manager’s name and
other information)

System Manager Settings
(System Manager ID and System
Password)

Device Info Settings [Add.Func.] ➞ [System Settings] ➞ [Edit]

Department ID Management [Add.Func.]

User ID Management [Add.Func.]

Network Settings [Add.Func.] ➞ [Settings] ➞ [Network Settings]

Communications Settings [Add.Func.] ➞ [System Settings] ➞ [Edit]

Forwarding Settings [Add.Func.] ➞ [Forwarding Settings]

Store/Print When Forwarding [Add.Func.] ➞ [System Settings] ➞ [Edit]

Use SSL
(under the Remote UI On/Off
setting)

Restrict the Send Function [Add.Func.] ➞ [System Settings] ➞ [Edit]

Menus or Buttons on the Remote UI to access the

settings listed left

[Add.Func.] ➞ [System Settings] ➞ [Edit]
(See p. 4-5)

[Add.Func.] ➞ [System Settings] ➞ [Edit]
➞ [Register ID and Password]
(See p. 4-9)

➞ [Department ID/User Management]
(See p. 3-6)

➞ [Department ID/User Management]
(See p. 3-10)

(See p. 4-14)

[Add.Func.] ➞ [System Settings] ➞ [Edit]
(The Remote UI On/Off setting is available only on the
machine’s control panel.)

➞ [Restrict the Send Function]
(See p. 4-8)

4-2

Customizing the System Settings

System Settings on the

Machine

Register LDAP Server [Add.Func.] ➞ [Register LDAP Server]

Job Log Display [Add.Func.] ➞ [System Settings] ➞ [Edit]

Memory Media Send Log* [Add.Func.] ➞ [System Settings] ➞ [Edit]

Use USB Device [Add.Func.] ➞ [System Settings] ➞ [Edit]

PDL Selection (Plug-n-Play) [Add.Func.] ➞ [System Settings] ➞ [Edit]

Memory Media Settings [Add.Func.] ➞ [System Settings] ➞ [Edit]

Secure Print Settings [Add.Func.] ➞ [System Settings] ➞ [Edit]

Mem. Used When Warning
Displayed

Other Settings Available only on the machine’s control panel.

* [Memory Media Send Log] is displayed only when the Use Scan to Memory Media setting in Memory Media Settings

is set to ‘On’.

1

Click [Add.Func.] ➞ [System Settings] in the [Add.Func.] menu.

Menus or Buttons on the Remote UI to access the

settings listed left

(See p. 4-10)

[Add.Func.] ➞ [System Settings] ➞ [Edit]

4

Customizing Settings

The System Manager Settings page is displayed.

Customizing the System Settings

4-3

2

Click [Edit].

4

Customizing Settings

4-4

The Edit System Settings page is displayed.

Customizing the System Settings

● To specify the System Settings:

❑

Specify the necessary settings ➞ click [OK].

4

Customizing Settings

Customizing the System Settings

4-5

The settings are as follows:

<System Manager Information Settings>

System Manager: Enter the name of the System Manager (32 characters

maximum).

Phone: Enter the contact information of the System Manager (64

characters maximum).

E-mail Address: Enter the e-mail address of the System Manager (64

characters maximum).

System Manager
Comment:

IMPORTANT

<Phone>, <E-mail Address>, and <System Manager Comment> can be
specified only on the Remote UI.

Enter the comments from the System Manager (64 characters
maximum).

4

NOTE

For instructions on how to specify the System Manager ID and System
Password, see “To specify the System Manager ID and System Password:,” on
p. 4-9.

<Support>

URL: Enter the URL for supporting the users as necessary.

IMPORTANT

<Support> can be specified only on the Remote UI.

Customizing Settings

4-6

Customizing the System Settings

NOTE

For information on the settings except described above, see the following
chapters in the System Settings Guide:

Device Information
Settings:

Job Log Display: Chapter 6, “Protecting the Machine from Unauthorized

Memory Media
Send Log:

System Manager
Information Settings:

USB Settings: Chapter 7, “Other System Settings”

Communications
Settings:

E-Mail/I-Fax
Settings:

Fax Settings: Chapter 4, “Setting the Send Function”

Store/Print When
Forwarding:

Remote UI Settings: Chapter 6, “Protecting the Machine from Unauthorized

PDL Selection (PnP): Chapter 7, “Other System Settings”

Memory Media
Settings:

Secured Print
Settings:

Memory Used When
Warning Message is
Displayed:

Chapter 7, “Other System Settings”

Access”

Chapter 7, “Other System Settings”

Chapter 1, “Before You Start”

Chapter 4, “Setting the Send Function”

Chapter 4, “Setting the Send Function”

Chapter 4, “Setting the Send Function”

Access”

Chapter 4, “Setting the Send Function” and
Chapter 7, “Other System Settings”

Chapter 7, “Other System Settings”

Chapter 7, “Other System Settings”

4

Customizing Settings

Customizing the System Settings

4-7

4

Customizing Settings

● To specify the Restrict the Send Function settings:

❑

Click [Restrict the Send Function] displayed on the Edit System Settings page.

For help, see the screen shot in “To specify the System Settings:,” on p. 4-5.

The Restrict Send Function page is displayed.

❑ Specify the necessary settings ➞ click [OK].

NOTE

For information on the settings, see Chapter 4, “Setting the Send Function,” in
the System Settings Guide.

4-8

Customizing the System Settings

● To specify the System Manager ID and System Password:

❑

Click [Register ID and Password] on the Edit System Settings page.

For help, see the screen shot in “To specify the System Settings:,” on p. 4-5.

The Register ID and Password page is displayed.

❑ Specify the necessary settings ➞ click [OK].

The settings are as follows:

Set ID and
Password:

System Manager ID: Enter the System Manager ID (seven digits maximum).
Set/Change

Password:
System Manager

Password:
Confirm: Enter again the password to confirm it.

Select this check box to set the System Manager ID and
System Password.

Select this check box to set or change the System Password.

Enter the System Password (seven digits maximum).

4

Customizing Settings

IMPORTANT

The System Manager ID and System Password are both set to ‘7654321’ at
purchase. Change them before using the machine.

Permit End-user’s
Job Operation:

IMPORTANT

<Permit End-user’s Job Operation> can be specified only on the Remote UI.

When this check box is selected, print jobs can be deleted in
the End-User Mode under the user name entered when
logging in.

Customizing the System Settings

4-9

Editing the LDAP Server Settings

You can manage the LDAP server settings.

IMPORTANT

Specifying the LDAP server settings is available only when the Remote UI is in the
System Manager Mode.

NOTE

For instructions on how to edit the LDAP server settings on the machine’s control
panel, see Chapter 3, “Setting up the Machine for Your Network Environment,” in the

4

Customizing Settings

System Settings Guide.

1

Click [Add.Func.] ➞ [Register LDAP Server] in the [Add.Func.]
menu.

4-10

The Register LDAP Server page is displayed.

Editing the LDAP Server Settings

2

Edit the LDAP server settings.

● To register a new LDAP server:

❑

Click [ ] (Register) on the page shown in step 1.

The Register LDAP Server (or Register LDAP Search Server) page is displayed.

❑ Specify the necessary settings ➞ click [OK].

NOTE

• For information on the settings, see Chapter 3, “Setting up the Machine for Your
Network Environment,” in the System Settings Guide.

• If Authorized Send is activated, <Authentication Method> appears on this page.
Specify whether to carry over the login information (user name and password) from
Authorized Send to the authentication information used when users search for e-mail
addresses and fax numbers via the LDAP server. To use the same user name and
password for LDAP search authentication, select [Assume the same authentication
information as when operation to send was started]. If not, select [Use device-specific
authentication information].

4

Customizing Settings

Editing the LDAP Server Settings

4-11

4

Customizing Settings

● To edit the LDAP server:

❑

Click the LDAP server name you want to edit on the page shown in step 1.

The Edit LDAP Server (or Edit LDAP Search Server) page is displayed.

❑ Edit the settings as necessary ➞ click [OK].

● To delete the LDAP server:

❑

On the page shown in step 1, click [ ] (Select) next to the LDAP server you want to
delete ➞ [ ] (Delete).

The selected LDAP server is deleted.

4-12

Editing the LDAP Server Settings

● To register or edit the LDAP search attributes:

❑

Click [Register/Edit LDAP Search Attributes] on the page shown in step 1.

The Register/Edit LDAP Search Attributes page is displayed.

❑ Specify or edit the necessary settings ➞ click [OK].

NOTE

For information on the settings, see Chapter 3, “Setting up the Machine for Your
Network Environment,” in the System Settings Guide.

4

Customizing Settings

Editing the LDAP Server Settings

4-13

Editing the Forwarding Settings

You can register, edit, or delete the conditions for forwarding received documents.

IMPORTANT

Specifying the Forwarding Settings is available only when the Remote UI is in the
System Manager Mode.

NOTE

For instructions on how to edit the forwarding settings on the machine’s control panel,
see Chapter 4, “Setting the Send Function,” in the System Settings Guide.

4

1

Click [Add.Func.] ➞ [Forwarding Settings] in the [Add.Func.]
menu.

Customizing Settings

4-14

The Forwarding Settings page is displayed.

2

Edit the forwarding settings.

● To register a new forwarding condition:

Click [ ] (Add New Conditions) on the page shown in step 1.

❑

The Add New Conditions page is displayed.

❑ Specify the necessary settings ➞ click [OK].

Editing the Forwarding Settings

NOTE

For information on the settings, see Chapter 4, “Setting the Send Function,” in
the System Settings Guide.

● To forward all received documents without specific conditions:

❑

Click [Forwarding without Conditions] on the page shown in step 1.

The Add New Conditions page is displayed.

❑ Specify the necessary settings ➞ click [OK].

NOTE

For information on the settings, see Chapter 4, “Setting the Send Function,” in
the System Settings Guide.

4

Customizing Settings

Editing the Forwarding Settings

4-15

● To edit the forwarding condition:

❑

Click the name of the forwarding condition that you want to edit on the page shown in
step 1.

If you select [All] in the [Receive Type] drop-down list box, all the forwarding
settings registered in the machine are displayed.

The Edit Conditions page is displayed.

❑ Edit the settings as necessary ➞ click [OK].

4

Customizing Settings

4-16

● To delete the forwarding condition:

❑

On the Forwarding Settings page shown in step 1, click [ ] (Select) next to the
forwarding condition that you want to delete ➞ [ ] (Delete the Selected
Conditions).

The selected forwarding condition is deleted.

Editing the Forwarding Settings

Specifying the Authorized Send Settings

You can specify the Authorized Send settings on the Remote UI only.

IMPORTANT

Specifying the Authorized Send settings is available only when the Remote UI is in the
System Manager Mode.

1

Click [Add.Func.] ➞ [Send Function Authentication Settings] in
the [Add.Func.] menu.

4

Customizing Settings

The Send Function Authentication Settings page is displayed.

Specifying the Authorized Send Settings

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4

Customizing Settings

2

Specify the necessary settings ➞ click [OK].

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Specifying the Authorized Send Settings

The setting descriptions are as follows:

Display
authentication
screen when
operation to
send is started:

Display confirm
screen when
logged out:

IMPORTANT

The confirmation screen appears only if the machine is locked with security
features such as Department ID Management. If the machine is locked with
security features and [Display confirm screen when logged out] is not selected, the
machine works as if [Device] is pressed when the user logs out of Authorized Send.

<LDAP Authentication Server Settings>

Press [Register] and specify the authentication server settings in the machine,
according to the server used. Up to five authentication servers can be registered.
To change or delete the registered server settings, select the desired server name and
press [Edit] or [Delete].

Select this check box to activate Authorized Send and
authenticate users who send documents from the machine. To
enable the settings in the Send Function Authentication Settings
page, this check box must be selected.

Select this check box to display the confirmation screen when a
user logs out of Authorized Send. The log out options are [Send]
and [Device]. (See Chapter 2, “Sending Documents,” in the
Sending and Facsimile Guide.)

• [Send]: Logs out of Authorized Send only.

• [Device]: Simultaneously logs out of other security features

such as Department ID Management.

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Customizing Settings

Specifying the Authorized Send Settings

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4

Customizing Settings

Server Name: Enter the name of the authentication server.

Server Address: Specify the IP address or DNS name of the authentication server.

If log in to an authentication server uses the Kerberos
authentication method, the DNS name needs to be in a Fully
Qualified Domain Name (FQDN) format.

Location to Start
Search:

Port Number: Specify the port number for accessing the authentication server.

Attribute of User
Name:

Attribute of E-mail
Address:

Login Information: Specify the authentication method used when the machine

Domain Name: If you select [Use (Security Authentication)] for <Login

Use System
Manager ID:

User Name: This text box is available only when [Use System Manager ID] is

Password: This text box is available only when [Use System Manager ID] is

Use SSL: This setting is available only when [Use] is selected from [Login

Specify the location of the directory tree to start searching for
user entries.

The default port number is ‘389’ (non-SSL) or ‘636’ (SSL).

Specify the user attribute name such as ‘sAMAccountName’ and
‘uid’. The specified attribute is used to validate the user name
entered when the user logs in to Authorized Send.

Specify the mail attribute name such as ‘mail’. The specified
attribute is used to obtain the currently logged on user’s e-mail
address from the authentication server. The obtained address is
specified as destination when the user presses [Send Mail To
Self]. (See Chapter 2, “Sending Documents,” in the Sending and
Facsimile Guide.)

communicates with the authentication server. Select [Use] to use
the Simple authentication method, or [Use (Security
Authentication)] to use the Kerberos authentication method. The
Kerberos authentication method is available for Active Directory.

Information>, enter the directory tree name of the Active
Directory, such as <team1.salesdept.canon.co.jp>.

This setting is available only when [Use] is selected from [Login
Information] as the authentication method. Select this check box
to use the administrator’s ID and password for the authentication
server when performing the first bind of the simple binding
process. If you use anonymous binding, deselect this check box.

selected. Enter the administrator’s user name.

selected. Enter the administrator’s login password.

Information] as the authentication method. Select this check box
to use the Secure Sockets Layer (SSL) protocol when the
machine communicates with the authentication server. If you
select this check box, the value for <Port Number> automatically
changes to ‘636’.

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Specifying the Authorized Send Settings

IMPORTANT

• For your network server settings, consult your network administrator.

• <Location to Start Search> can be left blank. In this case, the value of the

defaultNamingContext attribute is retrieved and used as the location of the directory
tree to start searching. When no value is available, the attribute value with the shortest
length in the namingContexts attributes is selected instead. If this fails, <Location to
Start Search> is left blank.

• <Attribute of User Name> cannot be specified when the Kerberos authentication
method is selected in <Login Information>. If this method is selected or <Attribute of
User Name> is left blank, ‘sAMAccountName’ is automatically used as the user
attribute name.

• If <Attribute of E-mail Address> is left blank, ‘mail’ is automatically used as the mail
attribute name.

<LDAP Search Server Settings>

Press [Register] and specify the search server settings in the machine, according to
the server used. Up to five search servers can be registered.
To change or delete the registered server settings, select the desired server name and
press [Edit] or [Delete].

4

Customizing Settings

Specifying the Authorized Send Settings

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For information on the settings other than the one below, see Chapter 3, “Setting up
the Machine for Your Network Environment,” in the System Settings Guide.

4

Customizing Settings

Authentication
Method:

IMPORTANT

For your network server settings, consult your network administrator.

<Timeout Settings>

Authentication/
Attribute Retrieval
Timeout:

IMPORTANT

Depending on the conditions such as authentication methods you are using, the
timeout time may be shorter than designated.

<SMTP Authentication Settings>

SMTP
Authentication
Basic Settings:

Authentication
Method:

This setting is available only when Authorized Send is activated.
Specify whether to carry over the login information (user name
and password) from Authorized Send to the authentication
information used when users search for e-mail addresses and
fax numbers via the LDAP server. To use the same user name
and password for LDAP search authentication, select [Assume
the same authentication information as when operation to send
was started]. If not, select [Use device-specific authentication
information].

Specify the time that the machine takes to authenticate a user
against the authentication server and to retrieve attributes about
the user from the server.

To edit the SMTP authentication settings, press [Change
Settings]. For instructions on how to specify the SMTP
authentication settings, see Chapter 3, “Setting up the Machine
for Your Network Environment,” in the System Settings Guide.

You can specify whether to carry over the login information (user
name only) from Authorized Send to SMTP authentication. Select
the desired option from the following:

• [Assume the same user name as when operation to send was
started and display authentication screen]: Displays the
authentication screen with the user name for Authorized Send
automatically inserted in the [User Name] text box of the SMTP
authentication screen.

• [Display authentication screen with the authentication
information empty]: Displays the authentication screen with no
entries in the [User Name] text box of the SMTP authentication
screen. Users need to enter the user name each time they send
e-mails and I-faxes.

• [Use device-specific authentication information and do not
display authentication screen]: Does not display the
authentication screen. The user name and password specified
for the machine are used as the login information.

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Specifying the Authorized Send Settings

<SMB/FTP Authentication Settings>

You can specify whether to carry over the login information (user name and password)
from Authorized Send to the authentication information used when users send
documents to a file server. Specify the settings below to suit your needs.

When Sending File
to New Address:

When Sending File
to Address
Registered in
Address Book:

This setting is used when users specify the destination by pressing
[File] on the top screen (Send) and specifying the file server
address manually. Select the desired option from the following

• [Assume the same authentication information as when
operation to send was started and display authentication
screen]: Displays the authentication screen with the user name
and password for Authorized Send automatically inserted in the
[User] text box and the [Password] text box of the screen.

• [Display authentication screen with the authentication
information empty]: Displays the authentication screen with no
entries in the [User] text box and the [Password] text box of the
screen. Users need to enter the user name and password each
time they send documents to a file server.

This setting is used when users specify the destination by
selecting the file server address from the Address Book list.
Select the desired option from the following:

• [Assume the same authentication information as when
operation to send was started and display authentication
screen]: Displays the authentication screen with the user name
and password for Authorized Send automatically inserted in the
[User] text box and the [Password] text box of the screen.

• [Display authentication screen with the authentication
information empty]: Displays the authentication screen with no
entries in the [User] text box and the [Password] text box of the
screen. Users need to enter the user name and password each
time they send documents to a file server.

• [Use authentication information of address book and do not
display authentication screen]: Does not display the
authentication screen. The user name and password of each
address in the Address Book are used as the login information.

:

4

Customizing Settings

Specifying the Authorized Send Settings

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