Brother PT-H500LI User Manual
ELECTRONIC LABELING SYSTEMELECTR O N I C L ABELING SYSTEMELECTRONIC LABELING SYSTEM
In order to use your P-touch labeler safely, read the included
Quick Setup Guide first.
Read this guide before using your P-touch labeler.
Keep this guide in a handy place for future reference.
Please visit us at http://solutions.brother.com/ where you can
get product support and answers to frequently asked
questions (FAQs).
INTRODUCTION
EDITING A LABEL
LABEL PRINTING
USING THE FILE MEMORY
USING P-TOUCH SOFTWARE
RESETTING & MAINTENANCE
TROUBLESHOOTING
APPENDIX
PT-H500LI
Version 0
US ENG
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Contents
EDITING A LABEL................................................................................... 3
Entering and Editing Text.............................................................................................. 3
Entering Text from the Keyboard............................................................................ 3
Using Text Reminder .............................................................................................. 3
Deleting Text Reminder Memory ............................................................................ 3
Adding a New Line ................................................................................................. 4
Adding a New Block................................................................................................ 4
Moving the Cursor................................................................................................... 4
Inserting Text .......................................................................................................... 4
Deleting Text........................................................................................................... 4
Entering Symbols.......................................................................................................... 5
Entering Symbols Using the Symbol Function ........................................................ 5
Entering Icons ............................................................................................................... 7
Entering Icons Using the Icon Function .................................................................. 7
Entering Accented Characters ...................................................................................... 8
Setting Character Attributes.......................................................................................... 9
Setting Character Attributes by Label ..................................................................... 9
Setting Character Attributes by Each Line ............................................................ 10
Setting Auto Fit Style ............................................................................................ 13
Setting Frame.............................................................................................................. 13
Setting the Label Length ............................................................................................. 17
Setting the Label Length ....................................................................................... 17
Using Templates ......................................................................................................... 18
Using Templates - Example creating an Asset Tag.............................................. 18
Using Block Layouts.................................................................................................... 22
Using Block Layouts ............................................................................................. 22
Creating a Bar Code Label .......................................................................................... 25
Setting Bar Code Parameters and Entering Bar Code Data................................. 26
Editing and Deleting a Bar Code........................................................................... 28
LABEL PRINTING.................................................................................. 29
Label Preview.............................................................................................................. 29
Printing a Label ........................................................................................................... 29
Printing Multiple Copies ........................................................................................ 30
Auto-numbering Labels......................................................................................... 30
Mirror Printing ....................................................................................................... 32
Tape Cutting Options .................................................................................................. 32
Adjusting the Label Length .......................................................................................... 34
Attaching Labels.......................................................................................................... 35
Printing from the Label Collection ............................................................................... 35
Printing a label from the Label Collection Stored in the P-touch labeler ............... 35
INTRODUCTION
1
INTRODUCTION
USING THE FILE MEMORY ................................................................. 38
Storing a Label into Memory ........................................................................................38
Opening a Stored Label File ........................................................................................38
Printing a Stored Label File..........................................................................................39
Deleting a Stored Label File.........................................................................................39
USING P-TOUCH SOFTWARE ............................................................ 40
Using P-touch Editor ....................................................................................................40
Using P-touch Editor (For Windows
Using P-touch Editor (For Macintosh)....................................................................44
Updating P-touch Editor.........................................................................................46
Downloading a New Label Collection Category (Windows
Downloading a New Label Collection Category to your P-touch labeler ...............49
®
) ...................................................................40
®
only) ...............................48
RESETTING & MAINTENANCE ........................................................... 52
Resetting the P-touch Labeler......................................................................................52
Resetting the Data to Factory Settings Using the P-touch Labeler Keyboard .......52
Resetting the Data Using the Menu Key................................................................52
Maintenance.................................................................................................................53
Cleaning the Unit ...................................................................................................53
Cleaning the Print Head.........................................................................................53
Cleaning the Tape Cutter.......................................................................................53
TROUBLESHOOTING .......................................................................... 54
What to do when..........................................................................................................54
Error Messages............................................................................................................56
APPENDIX ............................................................................................ 59
Specifications ...............................................................................................................59
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EDITING A LABEL
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Entering and Editing Text
Entering Text from the Keyboard
The keyboard of your P-touch labeler can be used in the same way as a standard computer
keyboard.
Refer to the "Quick Setup Guide" for the name and location of each key.
Using Text Reminder
When a character is entered, the P-touch labeler remembers character sequences
beginning with the character entered from a history of all printed character sequences to
date, and displays a list of options from which to select.
Enter "c".
The P-touch labeler displays the last word printed beginning
with the letter "c" such as "computer".
Press the OK key to display other word options that match the entered character.
Press the or key to select the desired word.
Press the OK or
The selected character word will then appear on the text line.
Text Reminder settings can be changed by pressing the Menu key.
Enter
key.
EDITING A LABEL
Deleting Text Reminder Memory
Press the
Select "Text Reminder" using the or key and press the OK or
Select "Clear Memory" using the or key and press the OK or
"Clear All Text Reminder Memory?" is then displayed.
Press the OK or
Menu
key.
Enter
key. All text options in memory will be deleted.
Entering and Edit ing Text
Enter
Enter
key.
key.
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EDITING A LABEL
Adding a New Line
• To end the current line of text and start a new line, press the
mark appears at the end of the line, and the cursor moves to the start of the new line.
• There is a maximum number of lines of text that can be entered for each tape width.
A maximum of 7 lines for 0.94" (24mm) tape, 5 lines for 0.70" (18mm) tape, 3 lines
for 0.47" (12mm) tape, 2 lines for 0.35" (9mm) tape, and 0.23" (6 mm) tape, and 1
line for 0.13" (3.5mm) tape.
• If you press the Enter key when seven lines already exist, an error message is
displayed.
• To change the character attribute of each line, refer to "Setting Character Attributes
by Each Line" on page 10.
Enter
key. A carriage return
Adding a New Block
• To create a new block of text/lines to the right of your current text, press the
then press the
A maximum of 5 blocks can be entered in one label.
Enter
key. The cursor moves to the start of the new block.
Shift
key and
Moving the Cursor
• Press the , , or key to move the cursor by one space or line.
Shift
Shift
key and then
key and
• To move the cursor to the beginning or end of the current line, press the
then press the or key.
• To move the cursor to the very beginning or end of the text, press the
press the or key.
Inserting Text
• To insert additional text into an existing line of text, move the cursor to the character to
the right of the position where you want to start inserting text, and then enter the additional
text. The new text is inserted to the left of the cursor.
Deleting Text
Deleting one character at a time
• To delete a character from an existing line of text, move the cursor to the character to the
right of the position you want to start deleting text, and then press the
The character to the left of the cursor is deleted each time the
If you hold down the Backspace key, the characters left of the cursor are deleted
continuously.
Enterin g and Editing Text
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Backspace
Backspace
key is pressed.
key.
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Deleting all text at once
Use the
Clear
key to delete all text at once.
Press the
The Clear options are displayed.
Using the or key, select "Text Only" to delete all text while retaining the current
format settings, or select "Text&Format" to delete all text and format settings.
Clear
key.
Press the Esc key to return to the text entry screen, without erasing (or clearing)
text or format.
EDITING A LABEL
Press the OK or
All text is deleted. All format settings are also deleted if
"Text&Format"
Enter
key.
was selected.
Entering Symbols
In addition to the symbols available on the keyboard, there are various symbols (including
international and extended ASCII characters) available with the symbol function.
To enter a symbol, use the Symbol function (see below).
Alternatively, press the
printed on the selected key's upper-right corner.
Entering Symbols Using the Symbol Function
Press the
A list of symbol categories and symbols in that category is displayed.
The last symbol entered is selected in the displayed list.
Select a symbol category (Punctuation, Mathematics, etc.) using the or key and
then press the
Select a symbol using the , , or key and then press the OK or
The selected symbol is inserted into the line of text.
When selecting a symbol:
• Press the Shift key and Symbol key to return to the previous page.
• Press the Symbol key to go to the next page.
Symbol
OK
Shift
key and then press a key on the keyboard to enter the symbol
key.
or
Enter
key.
Enter
key.
Entering Symbol s
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EDITING A LABEL
Press the Esc key to return to the previous step.
Symbol List
Category Symbols
Punctuation
Bracket/Arrow
Mathematics
Currency/Unit
(Number)
[Number]
Entering Symbols
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Entering Icons
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To enter an icon, use the Icon function (see below).
Entering Icons Using the Icon Function
EDITING A LABEL
Press the
A list of icon categories and icons in that category is displayed.
Select an icon category (Sign, Business, etc.) using the or key and then press
the
Select an icon using the , , or key and then press the OK or
The selected
Press the Esc key to return to the previous step.
Icon
key.
The last icon entered is selected in the displayed list.
OK
or
Enter
key.
icon
is inserted into the line of text.
When selecting icon:
• Press the Shift key and Icon key to return to the previous page.
• Press the Icon key to go to the next page.
Enter
Icon List
Category Icons
Sign
Electrical
Datacom/AV
Business
key.
Professional
Event
Vehicle
Entering Icons
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EDITING A LABEL
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Category Icons
Personal
Nature/Earth
Pictograph
The symbols shown in the table may look slightly different on the LCD and when
printed.
Entering Accented Characters
The P-touch labeler can display and print a set of accented characters such as other
language specific characters.
Enter the character you wish to change to an accented character.
Caps mode can be used with the Accent function.
Press the
The character you entered will change to an accented character.
Press the
select it by using the or key.
Press the OK or
The selected accented character is inserted into the line of text.
•Press the Esc key to return to the previous step.
• Refer to the Accented Character List table for a complete list of all available accented
characters.
Enterin g Accented Character s
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Accent
key.
Accent
key repeatedly until the desired accented character is selected, or
The order of accented characters displayed will differ depending on the selected
LCD language.
Enter
key.
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Accented Character List
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Character Accented Characters Character Accented Characters
a n
A N
c o
C O
d r
D R
e s
E S
g t
G T
i u
I U
k y
K Y
l z
L Z
Setting Character Attributes
Setting Character Attributes by Label
Using the
attributes.
Font
key, you can select a font and apply size, width, style, line, and alignment
Press the
The current settings are displayed.
Select an attribute using the or key, and then set a value for that attribute using
the or key.
Press the OK or
Font
key.
Enter
key to apply the settings.
New settings are NOT applied if you do not press the OK or Enter key.
EDITING A LABEL
Setting Chara cter Att ributes
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EDITING A LABEL
•Press the Esc key to return to the previous step.
•Press the Space key to set the selected attribute to the default value.
• Refer to the Setting Options table for all the available settings.
• Small characters may be difficult to read when certain styles are applied (e.g.
Shadow + Italic).
Setting Character Attributes by Each Line
When a label consists of two or more lines of text, you can set different values of
character attributes (font, size, width, style, line and alignment) for each line.
Move the cursor to the line you wish to change the
character attribute by using the , , or key. Next,
press the
display the attributes. ( on the screen indicates that
you are now applying the attribute for that specific line
only.)
Shift
key and then press the
Font
key to
When different attribute values are set for each line, the
value will be displayed as ***** when you press the Font
key. When you change the setting on this screen by using
the or key, the same change will be applied to all
lines of the label.
Setting Character Attributes
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Setting Options
Attribute Value Result Value Result
Font
HEL
(Helsinki)
BRU
(Brussels)
US
(US)
LA
(Los
Angeles)
SGO
(San
Diego)
FLO
(Florida)
CAL
(Calgary)
When Auto is selected, the
Auto
48pt 12pt
text is automatically adjusted
to print in the largest size
available for each tape width.
BEL
(Belgium)
ATL
(Atlanta)
ADM
(Adams)
BRN
(Brunei)
SOF
(Sofia)
GER
(Germany)
LGO
(Letter
Gothic)
18pt
EDITING A LABEL
Size
42pt 9pt
36pt 6pt
24pt
Setting Chara cter Att ributes
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EDITING A LABEL
Attribute Value Result Value Result
x 2 x 2/3
Width
Style
Line
Align
(Alignment)
x 3/2 x 1/2
x 1
Normal
BLD
(Bold)
OUT
(Outline)
Shadow)
SHD
(Shadow)
SLD
(Solid)
(Vertical)
ITA
(Italic)
Off
(Underline)
STR
(Strikeout)
Left
Center
I+BLD
(Italic
Bold)
I+OUT
(Italic
Outline)
I+SHD
(Italic
I+SLD
(Italic
Solid)
VRT
UND
Right
Just
(Justify)
• The actual printed font size depends on the tape width, number of characters and
• The 6 point font only prints in Helsinki, no other font type.
• Default settings are highlighted in bold.
Setting Character Attributes
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number of input lines. Once characters reach a minimum size, the selected font will
default to a custom font which is based on the Helsinki style. This allows labels to
print using the smallest text possible on narrow or multi-line labels.
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Setting Auto Fit Style
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When "Size" of the
length, you can select the way to reduce the text size to fit within the label length.
Press the
OK
or
Select the style using the or key.
Font
key is set to "Auto" and "Length" of the
Menu
Enter
When "Text Size" is selected, the total text size is modified to fit within the label.
When "Text Width" is selected, the text width will be reduced to the size of "x
1/2" setting. (If further size reduction is required to fit the text into the selected
label length, the total text size will be modified after reducing the text width to
"x 1/2" setting.)
key, select "Auto Fit Style" using the or key, and then press the
key.
Label
key is set to a specific
EDITING A LABEL
Press the OK or
• Press the Esc key to return to the previous step.
• Press the Space key to set the style to the default setting ("Text Size").
Enter
key to apply the setting.
Setting Frame
Press the
Select the frame using the or key.
Press the OK or
• Press the Esc key to return to the previous step.
• Press the Space key to set the selected attribute to the default value.
• Refer to the Frames table for a list of available frames.
Frame
key. The current settings are displayed.
You can also select the frame directly by typing the
frame number using the number keys.
Enter
key to apply the settings.
New settings are NOT applied if you do not press
the OK or Enter key.
Setting Frame
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EDITING A LABEL
Frames
Attribute Value Result Value Result
Frame
Off
01 17
02 18
03 19
04 20
05 21
06 22
07 23
08 24
09 25
10 26
11 27
12 28
16
14
13 29
14 30
15 31
Setting Frame
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Attribute Value Result Value Result
32 50
33 51
34 52
35 53
36 54
37 55
38 56
EDITING A LABEL
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40
Frame
41
42
43
44
45
46
47
57
58
59
60
61
62
63
64
65
48
49
66
67
Setting Frame
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EDITING A LABEL
Attribute Value Result Value Result
Frame
68
84
69 85
70
71
72
73
74
75
76
77
78
79
80
86
87
88
89
90
91
92
93
94
95
96
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Setting Frame
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82
83
97
98
99
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Setting the Label Length
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Setting the Label Length
You can set the length of the label within the range 1.2" (30 mm) - 12.0" (300 mm).
Press the
Select "Length" using the or key, and then set the value by using the or
key.
Label
key.
EDITING A LABEL
Press the OK or
• Press the Esc key to return to the previous step.
• Press the Space key to set the value to default setting.
• When Auto is selected, the length of the label is automatically adjusted based
on the amount of text entered.
Enter
key.
Setting t he Label Length
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EDITING A LABEL
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Using Templates
You can quickly and easily create labels for a variety of purposes, such as file tabs,
equipment labels, name badges, etc. Simply select a layout from the templates, enter the
text and apply formatting as desired.
Symbols, icons and accented characters can also be used in Templates.
Using Templates - Example creating an Asset Tag
Press the
The last template used is displayed.
Select a template using the or key.
Press the OK or
Select an attribute using the or key, and then set a
value for that attribute using the or key.
Press the OK or
Select an attribute using the or key, and then set a
value for that attribute using the or key.
Press the OK or
The template text entry screen is displayed.
Template
The Bar Code Setup screen is displayed only when
a layout containing a bar code is selected.
The "C.Digit" (Check Digit) attribute is only
available for the CODE39, I-2/5 and CODABAR
protocols.
Caps mode can be used when entering text.
key.
Enter
Enter
Enter
key.
key.
key.
Using Template s
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