Brother PT-H500LI User Manual

ELECTRONIC LABELING SYSTEMELECTR O N I C L ABELING SYSTEMELECTRONIC LABELING SYSTEM

In order to use your P-touch labeler safely, read the included Quick Setup Guide first. Read this guide before using your P-touch labeler. Keep this guide in a handy place for future reference.

Please visit us at http://solutions.brother.com/ where you can get product support and answers to frequently asked questions (FAQs).

INTRODUCTION

EDITING A LABEL

LABEL PRINTING

USING THE FILE MEMORY

USING P-TOUCH SOFTWARE

RESETTING & MAINTENANCE

TROUBLESHOOTING

APPENDIX

PT-H500LI

Version 0 US ENG

EDITING A LABEL................................................................................... 3

Entering and Editing Text.............................................................................................. 3

Entering Text from the Keyboard............................................................................ 3

Using Text Reminder .............................................................................................. 3

Deleting Text Reminder Memory ............................................................................ 3

Adding a New Line ................................................................................................. 4

Adding a New Block................................................................................................ 4

Moving the Cursor................................................................................................... 4

Inserting Text .......................................................................................................... 4

Deleting Text........................................................................................................... 4

Entering Symbols.......................................................................................................... 5

Entering Symbols Using the Symbol Function ........................................................ 5

Entering Icons ............................................................................................................... 7

Entering Icons Using the Icon Function .................................................................. 7

Entering Accented Characters ...................................................................................... 8

Setting Character Attributes.......................................................................................... 9

Setting Character Attributes by Label ..................................................................... 9

Setting Character Attributes by Each Line ............................................................ 10

Setting Auto Fit Style ............................................................................................ 13

Setting Frame.............................................................................................................. 13

Setting the Label Length ............................................................................................. 17

Setting the Label Length ....................................................................................... 17

Using Templates ......................................................................................................... 18

Using Templates - Example creating an Asset Tag.............................................. 18

Using Block Layouts.................................................................................................... 22

Using Block Layouts ............................................................................................. 22

Creating a Bar Code Label .......................................................................................... 25

Setting Bar Code Parameters and Entering Bar Code Data................................. 26

Editing and Deleting a Bar Code........................................................................... 28

LABEL PRINTING.................................................................................. 29

Label Preview.............................................................................................................. 29

Printing a Label ........................................................................................................... 29

Printing Multiple Copies ........................................................................................ 30

Auto-numbering Labels......................................................................................... 30

Mirror Printing ....................................................................................................... 32

Tape Cutting Options .................................................................................................. 32

Adjusting the Label Length .......................................................................................... 34

Attaching Labels.......................................................................................................... 35

Printing from the Label Collection ............................................................................... 35

Printing a label from the Label Collection Stored in the P-touch labeler ............... 35

 INTRODUCTION

INTRODUCTION

USING THE FILE MEMORY ................................................................. 38

Storing a Label into Memory ........................................................................................38

Opening a Stored Label File ........................................................................................38

Printing a Stored Label File..........................................................................................39

Deleting a Stored Label File.........................................................................................39

USING P-TOUCH SOFTWARE ............................................................ 40

Using P-touch Editor ....................................................................................................40

Using P-touch Editor (For Windows

Using P-touch Editor (For Macintosh)....................................................................44

Updating P-touch Editor.........................................................................................46

Downloading a New Label Collection Category (Windows

Downloading a New Label Collection Category to your P-touch labeler ...............49

) ...................................................................40

only) ...............................48

RESETTING & MAINTENANCE ........................................................... 52

Resetting the P-touch Labeler......................................................................................52

Resetting the Data to Factory Settings Using the P-touch Labeler Keyboard .......52

Resetting the Data Using the Menu Key................................................................52

Maintenance.................................................................................................................53

Cleaning the Unit ...................................................................................................53

Cleaning the Print Head.........................................................................................53

Cleaning the Tape Cutter.......................................................................................53

TROUBLESHOOTING .......................................................................... 54

What to do when..........................................................................................................54

Error Messages............................................................................................................56

APPENDIX ............................................................................................ 59

Specifications ...............................................................................................................59

EDITING A LABEL

Entering and Editing Text

Entering Text from the Keyboard

The keyboard of your P-touch labeler can be used in the same way as a standard computer keyboard. Refer to the "Quick Setup Guide" for the name and location of each key.

Using Text Reminder

When a character is entered, the P-touch labeler remembers character sequences beginning with the character entered from a history of all printed character sequences to date, and displays a list of options from which to select.

Enter "c".

The P-touch labeler displays the last word printed beginning with the letter "c" such as "computer".

Press the OK key to display other word options that match the entered character. Press the or key to select the desired word.

Press the OK or The selected character word will then appear on the text line.

Text Reminder settings can be changed by pressing the Menu key.

Enter

key.

 EDITING A LABEL

Deleting Text Reminder Memory

Press the

Select "Text Reminder" using the or key and press the OK or

Select "Clear Memory" using the or key and press the OK or

"Clear All Text Reminder Memory?" is then displayed.

Press the OK or

key.

Enter

key. All text options in memory will be deleted.

Entering and Edit ing Text

Enter

key.

EDITING A LABEL

Adding a New Line

• To end the current line of text and start a new line, press the mark appears at the end of the line, and the cursor moves to the start of the new line.

• There is a maximum number of lines of text that can be entered for each tape width. A maximum of 7 lines for 0.94" (24mm) tape, 5 lines for 0.70" (18mm) tape, 3 lines for 0.47" (12mm) tape, 2 lines for 0.35" (9mm) tape, and 0.23" (6 mm) tape, and 1 line for 0.13" (3.5mm) tape.

• If you press the Enter key when seven lines already exist, an error message is displayed.

• To change the character attribute of each line, refer to "Setting Character Attributes by Each Line" on page 10.

Enter

key. A carriage return

Adding a New Block

• To create a new block of text/lines to the right of your current text, press the then press the

A maximum of 5 blocks can be entered in one label.

Enter

key. The cursor moves to the start of the new block.

Shift

key and

Moving the Cursor

• Press the , , or key to move the cursor by one space or line.

Shift

key and then

key and

• To move the cursor to the beginning or end of the current line, press the then press the or key.

• To move the cursor to the very beginning or end of the text, press the press the or key.

Inserting Text

• To insert additional text into an existing line of text, move the cursor to the character to the right of the position where you want to start inserting text, and then enter the additional text. The new text is inserted to the left of the cursor.

Deleting Text



Deleting one character at a time

• To delete a character from an existing line of text, move the cursor to the character to the right of the position you want to start deleting text, and then press the The character to the left of the cursor is deleted each time the

If you hold down the Backspace key, the characters left of the cursor are deleted continuously.

Enterin g and Editing Text

Backspace

key is pressed.

key.



Deleting all text at once

Use the

Clear

key to delete all text at once.

Press the The Clear options are displayed.

Using the or key, select "Text Only" to delete all text while retaining the current format settings, or select "Text&Format" to delete all text and format settings.

Clear

key.

Press the Esc key to return to the text entry screen, without erasing (or clearing) text or format.

 EDITING A LABEL

Press the OK or All text is deleted. All format settings are also deleted if "Text&Format"

Enter

key.

was selected.

Entering Symbols

In addition to the symbols available on the keyboard, there are various symbols (including international and extended ASCII characters) available with the symbol function. To enter a symbol, use the Symbol function (see below). Alternatively, press the printed on the selected key's upper-right corner.

Entering Symbols Using the Symbol Function

Press the A list of symbol categories and symbols in that category is displayed.

The last symbol entered is selected in the displayed list.

Select a symbol category (Punctuation, Mathematics, etc.) using the or key and then press the

Select a symbol using the , , or key and then press the OK or The selected symbol is inserted into the line of text.

When selecting a symbol:

• Press the Shift key and Symbol key to return to the previous page.

• Press the Symbol key to go to the next page.

Symbol

Shift

key and then press a key on the keyboard to enter the symbol

key.

Enter

key.

Enter

key.

Entering Symbol s

EDITING A LABEL

Press the Esc key to return to the previous step.

Symbol List

Category Symbols

Punctuation

Bracket/Arrow

Mathematics

Currency/Unit

(Number)

[Number]

Entering Symbols

Entering Icons

To enter an icon, use the Icon function (see below).

Entering Icons Using the Icon Function

 EDITING A LABEL

Press the A list of icon categories and icons in that category is displayed.

Select an icon category (Sign, Business, etc.) using the or key and then press the

Select an icon using the , , or key and then press the OK or The selected

Press the Esc key to return to the previous step.

Icon

key.

The last icon entered is selected in the displayed list.

Enter

key.

icon

is inserted into the line of text.

When selecting icon:

• Press the Shift key and Icon key to return to the previous page.

• Press the Icon key to go to the next page.

Enter

Icon List

Category Icons

Sign

Electrical

Datacom/AV

Business

key.

Professional

Event

Vehicle

Entering Icons

EDITING A LABEL

Category Icons

Personal

Nature/Earth

Pictograph

The symbols shown in the table may look slightly different on the LCD and when printed.

Entering Accented Characters

The P-touch labeler can display and print a set of accented characters such as other language specific characters.

Enter the character you wish to change to an accented character.

Caps mode can be used with the Accent function.

Press the The character you entered will change to an accented character.

Press the select it by using the or key.

Press the OK or The selected accented character is inserted into the line of text.

•Press the Esc key to return to the previous step.

• Refer to the Accented Character List table for a complete list of all available accented characters.

Enterin g Accented Character s

Accent

key.

Accent

key repeatedly until the desired accented character is selected, or

The order of accented characters displayed will differ depending on the selected LCD language.

Enter

key.

Accented Character List

Character Accented Characters Character Accented Characters

a n A N c o

C O

d r

D R

e s

E S

g t

G T

i u I U

k y

K Y

l z

L Z

Setting Character Attributes

Setting Character Attributes by Label

Using the attributes.

Font

key, you can select a font and apply size, width, style, line, and alignment

Press the The current settings are displayed.

Select an attribute using the or key, and then set a value for that attribute using the or key.

Press the OK or

Font

key.

Enter

key to apply the settings.

New settings are NOT applied if you do not press the OK or Enter key.

 EDITING A LABEL

Setting Chara cter Att ributes

EDITING A LABEL

•Press the Esc key to return to the previous step.

•Press the Space key to set the selected attribute to the default value.

• Refer to the Setting Options table for all the available settings.

• Small characters may be difficult to read when certain styles are applied (e.g. Shadow + Italic).

Setting Character Attributes by Each Line

When a label consists of two or more lines of text, you can set different values of character attributes (font, size, width, style, line and alignment) for each line.

Move the cursor to the line you wish to change the character attribute by using the , , or key. Next, press the

display the attributes. ( on the screen indicates that you are now applying the attribute for that specific line

only.)

Shift

key and then press the

Font

key to

When different attribute values are set for each line, the value will be displayed as ***** when you press the Font key. When you change the setting on this screen by using the or key, the same change will be applied to all lines of the label.

Setting Character Attributes

Setting Options

Attribute Value Result Value Result

Font

HEL

(Helsinki)

BRU

(Brussels)

(US)

(Los

Angeles)

SGO (San

Diego)

FLO

(Florida)

CAL

(Calgary)

When Auto is selected, the

Auto

48pt 12pt

text is automatically adjusted to print in the largest size available for each tape width.

BEL

(Belgium)

ATL

(Atlanta)

ADM

(Adams)

BRN

(Brunei)

SOF

(Sofia)

GER

(Germany)

LGO

(Letter

Gothic)

18pt

 EDITING A LABEL

Size

42pt 9pt

36pt 6pt

24pt

Setting Chara cter Att ributes

EDITING A LABEL

Attribute Value Result Value Result

x 2 x 2/3

Width

Style

Line

Align

(Alignment)

x 3/2 x 1/2

x 1

Normal

BLD

(Bold)

OUT

(Outline)

Shadow)

SHD

(Shadow)

SLD

(Solid)

(Vertical)

ITA

(Italic)

Off

(Underline)

STR

(Strikeout)

Left

Center

I+BLD

(Italic Bold)

I+OUT

(Italic

Outline)

I+SHD

(Italic

I+SLD

(Italic

Solid)

VRT

UND

Right

Just

(Justify)

• The actual printed font size depends on the tape width, number of characters and

• The 6 point font only prints in Helsinki, no other font type.

• Default settings are highlighted in bold.

Setting Character Attributes

number of input lines. Once characters reach a minimum size, the selected font will default to a custom font which is based on the Helsinki style. This allows labels to print using the smallest text possible on narrow or multi-line labels.

Setting Auto Fit Style

When "Size" of the length, you can select the way to reduce the text size to fit within the label length.

Press the

Select the style using the or key.

Font

key is set to "Auto" and "Length" of the

Enter

When "Text Size" is selected, the total text size is modified to fit within the label. When "Text Width" is selected, the text width will be reduced to the size of "x 1/2" setting. (If further size reduction is required to fit the text into the selected label length, the total text size will be modified after reducing the text width to "x 1/2" setting.)

key, select "Auto Fit Style" using the or key, and then press the

key.

Label

key is set to a specific

 EDITING A LABEL

Press the OK or

• Press the Esc key to return to the previous step.

• Press the Space key to set the style to the default setting ("Text Size").

Enter

key to apply the setting.

Setting Frame

Press the Select the frame using the or key.

Press the OK or

• Press the Esc key to return to the previous step.

• Press the Space key to set the selected attribute to the default value.

• Refer to the Frames table for a list of available frames.

Frame

key. The current settings are displayed.

You can also select the frame directly by typing the frame number using the number keys.

Enter

key to apply the settings.

New settings are NOT applied if you do not press the OK or Enter key.

Setting Frame

EDITING A LABEL

Frames

Attribute Value Result Value Result

Frame

Off

01 17

02 18

03 19

04 20

05 21

06 22

07 23

08 24

09 25

10 26

11 27

12 28

13 29

14 30

15 31

Setting Frame

Attribute Value Result Value Result

32 50

33 51

34 52

35 53

36 54

37 55

38 56

 EDITING A LABEL

Frame

Setting Frame

EDITING A LABEL

Attribute Value Result Value Result

Frame

69 85

Setting Frame

Setting the Label Length

You can set the length of the label within the range 1.2" (30 mm) - 12.0" (300 mm).

Press the

Select "Length" using the or key, and then set the value by using the or key.

Label

key.

 EDITING A LABEL

Press the OK or

• Press the Esc key to return to the previous step.

• Press the Space key to set the value to default setting.

• When Auto is selected, the length of the label is automatically adjusted based on the amount of text entered.

Enter

key.

Setting t he Label Length

EDITING A LABEL

Using Templates

You can quickly and easily create labels for a variety of purposes, such as file tabs, equipment labels, name badges, etc. Simply select a layout from the templates, enter the text and apply formatting as desired.

Symbols, icons and accented characters can also be used in Templates.

Using Templates - Example creating an Asset Tag

Press the The last template used is displayed.

Select a template using the or key.

Press the OK or

Select an attribute using the or key, and then set a value for that attribute using the or key.

Press the OK or

Select an attribute using the or key, and then set a value for that attribute using the or key.

Press the OK or The template text entry screen is displayed.

Template

The Bar Code Setup screen is displayed only when a layout containing a bar code is selected.

The "C.Digit" (Check Digit) attribute is only available for the CODE39, I-2/5 and CODABAR protocols.

Caps mode can be used when entering text.

key.

Enter

key.

Using Template s

 EDITING A LABEL

Enter the text and then press the OK or Repeat this for each text field. After all text fields are entered, the print menu is displayed when the

Select "Print" using the or key and then press the OK or the Copies screen.

• Select "Edit" to change the text data or style settings.

• Select "Save" to store the label to the file memory. For the file memory, refer to "USING THE FILE MEMORY" on page 38.

• Select "Cancel" to exit the Template function.

• Select "Print Options" to set the print settings.

Select the number of copies to be printed using the or key, or type the number using the number keys.

Press the OK or "Printing... Copies" is displayed while the labels are being printed.

• Press the Esc key to return to the previous step.

• On the Style and Bar Code Setup screens, press the Space key to change the selected attribute to the default value.

• Refer to the Templates table for a list of available templates.

• If the width of the current tape cassette does not match the set width for the selected layout, an error message is displayed when you try to print the label. Press the Esc key or any other key to clear the error message, and insert a tape cassette of the correct width.

• If the number of characters entered exceeds the limit, "Text Too Long!" is displayed when the OK error message, and edit the text using fewer characters.

Enter

key to print the labels.

or Enter key is pressed. Press the Esc key or any other key to clear the

Enter

key

is pressed.

key.

Enter

key to display

Using Templates

EDITING A LABEL

Templates

Attribute Value Details

Flag 1

(0.47" x 3.5" [12mm x 90mm])

Flag 2

(0.47" x 3.5" [12mm x 90mm])

Template Name

Cable Wrap 1

(Rotate & repeat)

Cable Wrap 2

(Rotate & repeat)

Faceplate(VRT)

Binder Spine 1

Binder Spine 2

File Folder Tab

Divider Tab

(Hanging Folder)

Asset Tag

(0.94" x 1.5" [24 mm x 39 mm])

(0.70" x 1.5" [18mm x 39mm])

(0.47" x 2.7" [12mm x 70mm])

(0.94" x 8.6" [24 mm x 219 mm])

(0.70" x 8.6" [18mm x 219mm])

(0.47" x 3.2" [12 mm x 82 mm])

(0.47" x 1.6" [12 mm x 42 mm])

(0.70" x 2.7" [18 mm x 70 mm])

Using Template s

Attribute Value Details

Bin Box

(0.70" x 3.0" [18 mm x 76 mm])

Equipment Label

(0.70" x 2.2" [18 mm x 58 mm])

Address Label 1

(0.94" x 2.7" [24 mm x 70 mm])

 EDITING A LABEL

Template Name

Address Label 2

Name Badge 1

Name Badge 2

CD Case Spine 1

CD Case Spine 2

(0.70" x 2.7" [18 mm x 70 mm])

(0.94" x 2.8" [24 mm x 72 mm])

(0.70" x 2.8" [18 mm x 72 mm])

(0.23" x 4.4" [6 mm x 113 mm])

(0.13" x 4.4" [3.5 mm x 113 mm])

Using Templates

EDITING A LABEL

Using Block Layouts

You can quickly and easily create labels using the preset block layouts. Simply select a layout from the block layouts, enter the text and apply formatting as desired.

Using Block Layouts

Press the

Select a tape width using the or key.

Press the OK or When the tape width has not changed, the last block layout selected is displayed. When the tape width has changed, the default layout for the new tape width is displayed.

Select a block layout using the or key.

Press the OK or

Select an attribute using the or key, and then set a value for that attribute using the or key.

Press the OK or The block layout text entry screen is displayed.

Enter text and then press the OK or Repeat for each text field. After all text fields are completed, press the key to display the print menu.

Block Layout

Press the Space key to set the selected attribute to the default value.

Caps mode can be used when entering text.

Enter

key.

Enter

key.

Enter

Using Block Layouts

 EDITING A LABEL

Select "Print" using the or key and then press the OK or the Copies screen.

• Select "Edit" to change the text data or style settings.

• Select "Save" to store the label to the file memory. For the file memory, refer to "USING THE FILE MEMORY" on page 38.

• Select "Cancel" to exit the Block Layouts function.

• Select "Change Layout" to use a different layout.

• Select "Print Options" to set the print settings.

Select the number of copies to be printed using the or key, or type the number using the number keys.

Press the OK or "Printing... Copies" is displayed while the labels are being printed.

• Press the Esc key to return to the previous step.

• Refer to the Block Layouts table for a list of available block layouts.

Enter

key to print the labels.

Enter

key to display

Block Layouts

Attribute Value Details

0.94"/24mm

2LineA

2LineB

3Line

Using Blo ck Layouts

EDITING A LABEL

Attribute Value Details

1+2LineA

1+2LineB

0.94"/24mm

0.70"/18mm

1+3Line

1+4Line

1+5Line

2LineA

2LineB

3Line

1+2LineA

1+2LineB

1+3Line

1+4Line

1+5Line

Using Block Layouts

Attribute Value Details

2LineA

2LineB

0.47"/12mm 3Line

1+2Line

2LineA

 EDITING A LABEL

0.35"/9mm

0.23"/6mm

2LineB

1+2Line

Creating a Bar Code Label

Using the Bar Code function you can create labels with one dimensional bar codes for use with cash registers, stock control systems or other bar code reader systems, or even asset control tags used in an asset management system.

• The P-touch labeler is not designed exclusively for creating bar code labels. Always check that bar code labels can be read by the bar code reader.

• For best results, print bar code labels in black ink on white tape. Some bar code readers may not be able to read bar code labels created using colored tape or ink.

• Use the "Large" setting for "Width" whenever possible. Some bar code readers may not be able to read bar code labels created using the "Small" setting.

• Continuously printing a large number of labels with bar codes can overheat the print head, which may affect printing quality.

Creating a Bar Code Label

EDITING A LABEL

Setting Bar Code Parameters and Entering Bar Code Data

Press the

Select an attribute using the or key, and then set a value for that attribute using the or key.

Press the OK or

Type in the bar code data. Special characters can be entered in the bar code when using the CODE39, CODE128, CODABAR or GS1-128 protocols. When not using special characters, go to step

Press the A list of characters available for the current protocol is displayed.

Select a character using

Press the OK or The bar code is displayed on the text entry screen.

Bar Code

Up to five bar codes can be entered on a label.

Characters may not appear below the bar code even when "On" is selected for "Under#", depending on the tape width being used, the number of lines entered, or the current character style settings.

New settings are NOT applied if you do not press the OK or Enter key.

Symbol

Enter key to insert the character in the bar code data.

key.

Enter

key to apply the settings.

key.

the or

Enter

key to insert the bar code in the label.

key, then press

the

• The "C.Digit" (Check Digit) attribute is only available for the CODE39, I-2/5 and CODABAR protocols.

•Press the Esc key to return to the previous step.

•Press the Space key to set the selected attribute to the default value.

• Refer to the Bar Code Settings table for a list of all available settings.

Creating a Bar Code Label

Bar Code Settings

Attribute Value

Protocol

Width

Under#

(characters printed below

bar code)

C.Digit

(check digit)

CODE39

GS1-128 (UCC/EAN-128), UPC-A, UPC-E, I-2/5 (ITF), CODABAR

Small

Large

Off

On (only available for the CODE39, I-2/5 and CODABAR protocols)

, CODE128, EAN-8, EAN-13,

Special Character List

CODE39 CODABAR

Code Special Character Code Special Character

1 1 2 2 3 (SPACE) 3 4 4 5 5 6 6 7

 EDITING A LABEL

Creating a Bar Code Label

EDITING A LABEL

CODE128, GS1-128 (UCC / EAN-128)

Code Special Character Code Special Character Code Special Character

1 (SPACE) 25 49 DC3 2 26 50 DC4 3 27 51 NAK 4 28 52 SYN 5 29 NUL 53 ETB 6 30 54 CAN 7 31 SOH 55 EM 8 32 STX 56 SUB

9 33 ETX 57 ESC 10 34 EOT 58 11 35 ENQ 59 FS 12 36 ACK 60 13 37 BEL 61 GS 14 38 BS 62 15 39 HT 63 RS 16 40 LF 64 17 41 VT 65 US 18 42 FF 66 DEL 19 43 CR 67 FNC3 20 44 SO 68 FNC2 21 45 SI 69 FNC4 22 46 DLE 70 FNC1 23 47 DC1 24 48 DC2

Editing and Deleting a Bar Code

• To edit bar code parameters and bar code data, position the cursor beneath the bar code mark on the data entry screen and then open the Bar Code Setup screen. Refer to "Setting Bar Code Parameters and Entering Bar Code Data" on page 26.

• To delete a bar code from a label, position the cursor to the right of the bar code mark on the data entry screen and press the

Creating a Bar Code Label

Backspace

key.

LABEL PRINTING

321

Label Preview

Using the Preview function you can check the layout of the label and the type of the installed tape before printing.

Press the An image of the label is displayed on the screen.

1. The bar indicates the position of the currently

2. The tape width of the installed tape cassette

3. The information for the installed tape cassette is

Press the or key to scroll the preview to the left or right. Press the or key to change the magnification of the preview.

• Press the Esc, OK or Enter key to return to the text entry screen.

• To scroll the preview to the left or right end, press the Shift key and then press the

• To print the label directly from the preview screen, press the Print key or open the print options screen and select a print option. Refer to "Printing a Label" below for details.

• The print preview is a generated image of the label, and may differ from the actual label when printed.

• The character color and tape color cannot be detected for some tape cassettes.

Preview

key.

displayed portion of the label.

and the label length are indicated as follows. Tape width x Label length

detected and indicated. The first line indicates the character color and the second line indicates the tape color.

or key.

 LABEL PRINTING

Printing a Label

Labels can be printed once text entry and formatting is complete. Printing options include single and multiple copies, sequential numbering and mirror-printing.

• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon to be discharged with the tape, making the tape no longer usable.

• Do not block the tape exit slot during printing or when feeding tape. Doing so will cause the tape to jam.

• Be sure to check that there is enough tape remaining when printing several labels continuously. If tape is running low, set fewer copies, print labels one at a time, or replace the tape cassette.

• Striped tape indicates the end of the tape cassette. If this appears during printing, press the Power key to turn the P-touch labeler off. Attempting to print with an empty tape cassette may damage the P-touch labeler.

Label Preview

LABEL PRINTING

Printing Multiple Copies

Using this function you can print up to 99 copies of the same label.

Make sure that the appropriate tape cassette is inserted and ready for printing.

Press the or key, or type the number using the number keys.

Press the OK or while the labels are being printed.

•Press the Esc key to return to the previous step.

• The figures shown on the screen during printing indicate the "count / number of copies set".

• Pressing the defaul t.

Remove the labels soon after they are cut so that they do not remain in the tape exit slot.

key, and then select the number of copies to be printed using the

Hold down the or key to quickly adjust the number of copies.

Enter

key. "Printing... Copies" is displayed

If you select an automatic cutting option when printing multiple copies of a label, a message will be displayed to confirm whether you want the labels to be cut after each label is printed. To disable the message display, press the key, select "Cut Pause" using the or key, and then press the the or key and press the

Enter

key. Select "Off" using

Space

key when setting the number of copies resets the value to 01, the

Enter

key.

Auto-numbering Labels

Using the numbering function you can create a set of sequentially numbered labels from a single label format. (Up to 99 labels can be numbered.)

Make sure that the appropriate tape cassette is inserted and ready for printing.

Press the

Press the OK or

Printi ng a Label

Print Options

To apply auto-numbering to a bar code, select the bar code here. After selecting the bar code you will be prompted to enter the number of labels to be printed (step 6).

key and select "Numbering" using the or key.

Enter

key.

Move the cursor to the first character to be incremented in

the numbering sequence and press the

Enter

key.

 LABEL PRINTING

Move the cursor to the last character to be incremented in the numbering sequence and press the The number of labels to be printed is displayed.

Select the number of labels to be printed using the or key, or type the number using the number key.

Hold down the or key to quickly adjust the number of copies.

Press the OK or The labels are printed. As each label is printed the number of copies printed is shown.

• Press the Esc key to return to the previous step.

• The figures shown on the screen during printing indicate the "count / number of copies".

• Pressing the Space key when selecting the number of copies resets the value to 01, the default.

• Auto-numbering can also be applied to bar codes. When a bar code contains an autonumbering sequence, no other fields in the label can contain an auto-numbering sequence.

• The auto-number portion of the label is incremented after each label is printed.

• Only one auto-numbering sequence can be used in a label.

• Any symbols or other non-alphanumeric characters in the auto-numbering sequence are ignored.

• An auto-numbering sequence can only contain a maximum of five characters.

• Letters and numbers increase as shown below: 01...90... A



B...ZA...



b...za...

a A0



A1...A9B0... Spaces (shown as underscores "_" in the example below) can be used to adjust the spacing between characters or to control the number of digits that are printed. _910...9900...



AA...ZZAA...

_Z 1_9



2_0...9_90_0...

Enter

key.

Enter

key.

Printing a Label

LABEL PRINTING

Mirror Printing

Using the mirror printing function you can create labels with the text printed in reverse so that they can be read from the opposite side when attached to glass or other transparent material.

Make sure that the appropriate tape cassette is inserted and ready for printing.

Press the

Press the OK or The message "Print OK?" is displayed

Press the OK or while the labels are being printed.

•Press the Esc key to return to the previous step.

• Text should be printed on clear tape when using the mirror printing function.

• The copy and auto-numbering functions cannot be used together with the mirror printing function.

Print Options

Enter

key, and select "Mirror" using the or key.

key.

key. "Printing... Copies" is displayed

Tape Cutting Options

The tape cutting options allow you to specify how the tape is fed and cut when printing labels. In particular, the "Chain" and "No Cut" options greatly reduce the amount of wasted tape by using smaller margins and eliminating blank sections cut between labels.

Press the

Select "Cut Option" using the or key, and then set the value by using the or

Press the OK or

Label

key.

Enter

key to apply the settings.

New settings are NOT applied if you do not press the OK or Enter key.

•Press the Esc key to return to the previous step.

• Refer to the Tape Cutting Options table for a list of all available settings.

Tape Cutt ing Options

Tape Cutting Options

ABC ABC

0.96” (24.5mm)

Setting Description Example

Automatically cuts the tape after each label is

Large

Margin

Small

Margin

Chain

No Cut

printed, leaving a margin of 0.96" (24.5 mm) on each end.

Automatically cuts a piece of blank tape before printing the first label and then cuts the tape after each label is printed, leaving a

0.08" (2 mm) margin at both ends of each label.

• Automatically cuts a piece of blank tape before printing the first label and then cuts the tape after each label is printed, leaving a 0.08" (2 mm) margin at

both ends

of each label.

• Once the last label is printed, the tape is not fed and cut. Press the

Feed & Cut

key to feed

and cut the tape.

• Select this setting when printing multiple copies of a label and you do not want the labels cut after each label is printed, or when using Fabric Iron-On Tapes or other special tapes that cannot be cut by the tape cutter of the P-touch labeler.

• Once the label is printed, the tape is not fed and cut.

• Press the

Feed & Cut

key to feed and cut

the tape.

• When using the special tapes that cannot be cut by the tape cutter of the P-touch labeler, remove the tape cassette from the P-touch labeler and use scissors to cut the tape.

ABC ABC

0.08”

(2mm)

0.96” (24.5mm)

(2mm)

ABC ABC

0.08” (2mm)

0.96” (24.5mm)

0.08” (2mm)

ABC AB

0.96” (24.5mm)

0.16” (4mm)

 LABEL PRINTING

Tape Cutti ng Options

LABEL PRINTING

Setting Description Example

• Select this setting when using special tape.

• When using Fabric Iron-On Tapes, select "No

• When multiple copies are printed one time:

Cut" for Cut Options before printing. After printing, remove the tape cassette from the P-touch labeler and use scissors to cut the tape.

ABC

0.96” (24.5mm)

0.16” (4mm)

ABC ABC

0.16” (4mm)

Special

• When a label is printed

tape

1. 1st print

2. 2nd print

Adjusting the Label Length

You can adjust the length of the printed label in a range of -3 to +3.

Press the

Select "Label Length" using the or key and set the value using the or key.

Press the OK or

•Press the Esc key to return to the previous step.

•Press the Space key to set the value to the default setting.

• One level is equal to approximately 1% of the total label length.

Adjustment

Enter

key.

key to apply the setting.

two times:

ABC ABC

0.96” (24.5mm)

1.04” (26.5mm)

Adjusti ng the Label Length

Attaching Labels

If necessary, trim the printed label to the desired shape and length using scissors, etc.

Peel the backing from the label.

Position the label and then press firmly from top to bottom with your finger to attach the label.

• Most TZe tapes offer a convenient crack and peel backing. To remove the backing, simply fold the label lengthwise with the text facing inward, to expose the inside edges of the backing. Then, peel off the backing one piece at a time.

• Labels may be difficult to attach to surfaces that are wet, dirty, or uneven. The labels may peel off easily from these surfaces.

• Be sure to read the instructions provided with Fabric Iron-On Tapes, Extra Strength Adhesive Tapes or other special tapes and observe all precautions noted in the instructions.

• We advise using scissors to cut Heat Shrink Tube.

Printing from the Label Collection

Printing a label from the Label Collection Stored in the P-touch labeler

The list of the next page shows the many labels that are stored in your Label Collection. Printing these pre-designed labels saves you time. To download the new label designs, please visit the Brother Solutions Center at: http://solutions.brother.com For details, refer to "Downloading a New Label Collection Category (Windows® only)" on page 48.

Press the

Label Collection

key.

 LABEL PRINTING

Select the language of the label to be printed using the or key, and then press the

Enter

The language can be selected from "Croatian", "Czech", "Danish", "Dutch", "English (United Kingdom)", "English (United States)", "Finnish", "French", "French (Canada)", "German", "Hungarian", "Italian", "Norwegian", "Polish", "Portuguese", "Portuguese (Brazil)", "Romanian", "Slovak", "Slovenian", "Spanish (Spain)", "Spanish (United States)", "Swedish", "Turkish" or "Others".

If you download a label collection for a language that is not preset in the P-touch labeler, "Others" will be displayed at the end of the available languages. To use these labels, select "Others".

key.

Attaching Labels

LABEL PRINTING

Select the category using the or key, and then press the OK or

Refer to the Label Collection List to view all of the available labels.

The first label image is displayed. Select a label using the or key, and then press the OK or

To add the label to your "Favorites", select "Add to Favorites" using the or

key, and then press the OK or Enter key to register the selected label image in the Favorites category. Registering your most frequently used label images allows you to quickly and easily display them when needed again.

Select "Print" using the or key, and then press the OK or

Only 0.47" (12mm), 0.70" (18mm) or 0.94" (24mm) tape can be used for Label Collection.

Select the number of copies to be printed using the or key, or type the number using the number keys.

Press the OK or the labels are being printed.

Enter

key to print the labels. "Printing... Copies" is displayed while

Enter

key.

Label Collection List

Category Label

Files

Office signage

* Labels are for illus trative purpos es only.

Printi ng from the Label Collection

Category Label

Communication

Attention

Retail

* Labels are for illust rative purposes only.

 LABEL PRINTING

Printing fr om the Label Collection

USING THE FILE MEMORY

You can store up to 50 of your most frequently used labels in the file memory. Each label is stored as a file, allowing you to quickly and easily recall your label when needed again.

When the file memory is full, each time you save a file you will need to overwrite one of your stored files.

Storing a Label into Memory

After entering the text and formatting the label, press the using the or key.

Press the OK or If a label is already stored to the file number, the label text will also be displayed.

Select a file number using the or key, and then press the OK or save the label to the selected file number. The file is saved and the screen returns to the text entry screen.

If a file is already stored to the selected number, the data will be overwritten by the file you try to save.

•Press the Esc key to return to the previous step.

• Up to 280 characters can be saved in one file. However, the number of characters that can be saved may differ, for example when entering symbols.

• To store a label created by using the Templates or the Block Layouts, refer to "Using Templates" on page 18 or "Using Block Layouts" on page 22.

Enter

key. A file number is displayed.

File

key and select "Save"

Enter

key to

Opening a Stored Label File

Press the

Press the OK or The label text is also displayed to identify the label.

Select a file number using the or key, and then press the OK or open the selected file. The file is opened and displayed on the text entry screen.

Press the Esc key to return to the previous step.

File

key and select

Enter

"Open" using the or key

key. The file number of a stored label is displayed.

Enter

key to

Storing a Label into Memory

Printing a Stored Label File

 USING THE FILE MEMORY

Press the

Press the OK or The file number of the stored label is displayed. The label text is also displayed to identify the label.

Select a file number using the or key, and then press the to display the Copies screen.

Select the number of copies to be printed using the or key, or type the number using the number keys.

Press the OK or "Printing... Copies" is displayed while the labels are being printed.

• Press the Esc key to return to the previous step.

• The message "No Text!" is displayed when you try to print a file with no text.

File

key and select

Enter

"Print" using the or key

key.

key to print the labels.

Print, OK

Enter

key

Deleting a Stored Label File

Press the

Press the OK or The file number of the stored label is displayed. The label text is also displayed to identify the label.

Select a file number using the or key, and then press the OK or The message “Delete?” is displayed.

Press the OK or The file is deleted and the screen returns to the text entry screen.

File

key and select

Enter

"Delete" using the or key

key.

key to delete the file.

Enter

key.

Press the Esc key to cancel deleting the file and return to the previous screen.

Printing a Stor ed Label File

USING P-TOUCH SOFTWARE

You will need to install P-touch Editor and the printer driver to use your P-touch labeler with your computer. For details on how to install the P-touch software, please refer to the Quick Setup Guide.

Using P-touch Editor

Refer to the procedures below for your computer’s operating system. In the screen shots, “XX-XXXX” is displayed to represent the P-touch labeler model number. To download the latest driver and software, please visit the Brother Solutions Center at: http://solutions.brother.com

Using P-touch Editor (For Windows®)



Starting P-touch Editor

For Windows Vista® / Windows® 7

From the Start button, click [All Programs]-[Brother P-touch]-[P-touch Editor 5.1]. When P-touch Editor starts, select whether you want to create a new layout or open an existing layout.

Using P-touch Editor

For Windows® 8

Click [P-touch Editor 5.1] on the [Start]/[Apps] screen, or double-click [P-touch Editor 5.1] on the desktop. When P-touch Editor starts, select whether you want to create a new layout or open an existing layout.

• You can also start P-touch Editor using shortcuts, if you selected to create shortcuts during installation.

• Shortcut icon on the desktop: double-click to start P-touch Editor

• Shortcut icon in the Quick Launch bar: click to start P-touch Editor

• To change how P-touch Editor functions when it starts, click [Tools]-[Options] in the P-touch Editor menu bar to display the [Options] dialog box. Select [General] and the desired setting in the [Operations] list box under the [Startup Settings]. The default setting is [Display New View].

Select an option in the screen.

 USING P-TOUCH SOFTWARE

3 1

1. To create a new layout, click the [New Layout] button.

2. To create a new layout using a pre-set layout, select the desired category button.

3. To connect a pre-set layout to a database, select the check box next to [Connect Database].

4. To open an existing layout, click [Open].

Using P-touch Editor

USING P-TOUCH SOFTWARE



Operation modes

P-touch Editor has three different operation modes: [Express] mode, [Professional] mode, and [Snap] mode. You can easily switch between modes by using the mode selection buttons.

[Express] mode

This mode allows you to quickly and easily create layouts that include text and images. The [Express] mode screen is explained below.

1. Menu bar

2. Command bar

3. Draw/Edit toolbar

4. Property bar

5. Layout window

6. Database window

7. Mode selection buttons

Using P-touch Editor

[Professional] mode

This mode allows you to create layouts using a wide-range of advanced tools and options. The [Professional] mode screen is explained below.

1 2

3 4

 USING P-TOUCH SOFTWARE

1. Menu bar

2. Standard toolbar

3. Property palette

4. Draw/Edit toolbar

5. Layout window

6. Database window

7. Mode selection buttons

8. Side bar

Using P-touch Editor

USING P-TOUCH SOFTWARE

[Snap] mode

This mode allows you to capture all or a portion of your computer screen content, print it as an image, and save it for future use.

Click the [Snap] mode selection button. The [Description of Snap mode] dialog box is displayed.

Click [OK]. The [Snap] mode palette is displayed.

• If you select the [Do Not Display This Dialog Again] check box in the [Description of Snap mode] dialog box, you switch to [Snap] mode next time without displaying the dialog box.

• For Windows Vista You can also start P-touch Editor in [Snap] mode by clicking the Start menu -[All Programs]-[Brother P-touch]-[P-touch Editor 5.1 (Snap mode)].

• For Windows You can also start P-touch Editor in [Snap] mode by clicking [P-touch Editor 5.1 (Snap mode)] on the [Start]/[Apps] screen.

/ Windows® 7

Using P-touch Editor (For Macintosh)



Starting P-touch Editor

Double-click [P-touch Editor] icon on the desktop.

The following method can also be used to start the P-touch Editor. Double-click [Macintosh HD] - [Applications] - [P-touch Editor] and then [P-touch Editor] application icon.

P-touch Editor starts.



Operation modes

Standard Mode

This mode provides easy label creation with texts and images. The layout window consists of the following sections:

Using P-touch Editor

1. Command bar

2. Draw/Edit toolbar

3. Inspector

4. Layout window

5. Database window

Snap Mode

With this mode, you can capture the screen, print it as an image, and save it for future use. To start the Snap mode, follow the steps below.

When you click [Snap Mode], the [Description of Snap mode] dialog box appears. Click [OK].

If you put a checkmark in [Do Not Display This Dialog Again], you can go to Snap mode directly from the next time.

 USING P-TOUCH SOFTWARE

Snap mode appears.

Using P-touch Editor

USING P-TOUCH SOFTWARE

Updating P-touch Editor

The software can be upgraded to the latest available version using the P-touch Update Software. In the following steps, you will see XX-XXXX. Read "XX-XXXX" as your P-touch labeler name.

• You must be connected to the internet in order to launch the P-touch Update Software.

• You may find that the software and the contents in this manual are different.

• Upon installation of the P-touch Update Software, an icon will be installed on your desktop for your convenience.

• Do not turn off the power when transferring data or updating software.



Updating P-touch Editor Software (For Windows®)

To use the P-touch Update Software, it is necessary to install it from the CD-ROM provided. You can also download the software from the Brother Solutions Center (http://solutions.brother.com

For Windows Vista® / Windows® 7

Double-click the [P-touch Update Software] icon.

The following method can also be used to start the P-touch Update Software. Click the Start button, and then select [All Programs] [Brother P-touch] - [P-touch Update Software].

For Windows® 8

Click [P-touch Update Software] on the [Start]/[Apps] screen or double-click [P-touch Update Software] on the desktop.

Click the [Computer software update] icon.

Using P-touch Editor

Select the [Printer] and [Language], select the

check box next to P-touch Editor and then click [Install].

A message is displayed to indicate the installation has finished.



Updating P-touch Editor Software (For Macintosh)

To use the P-touch Update Software, you can download it from the Brother Solutions Center (http://solutions.brother.com Macintosh users can access this URL directly by clicking the icon found on your CD-ROM.

Double-click the [P-touch Update Software] icon.

The following method can also be used to start the P-touch Update Software. Double-click [Macintosh HD] - [Applications] - [P-touch Update Software] and then the [P-touch Update Software] application icon.

 USING P-TOUCH SOFTWARE

Click the [Computer software update] icon.

Using P-touch Editor

USING P-TOUCH SOFTWARE

Select the [Printer] and [Language], select the check box next to P-touch Editor and then click [Install].

A message is displayed to indicate the installation has finished.

Downloading a New Label Collection Category

(Windows® only)

Using the P-touch Update Software, additional label collection categories can be downloaded to your P-touch labeler. Furthermore, the software can be upgraded to the latest version using this tool.

• To use the P-touch Update Software, it is necessary to install it from the CD-ROM provided.

• Refer to the "Quick Setup Guide" for details on how to install the software.

• You must be connected to the internet to launch the P-touch Update software.

• Label Collection Designs cannot be edited.

• You may find that the software and the contents in this manual are different.

• Upon installation of the P-touch Update Software, an icon will be installed on your desktop for your convenience. To check for New Label Collection Designs, doubleclick the icon to launch the software.

Downloading a New Label Collection Categ ory (Windows® only)

Downloading a New Label Collection Category to your P-touch labeler

The following is an example for Windows®7. In the following steps, you will see XX-XXXX. Read "XX-XXXX" as your P-touch labeler name.

Turn the P-touch labeler on and connect the USB cable.

Double-click the [P-touch Update Software] icon.

The following method can also be used to start the P-touch Update Software. Click the Start button, and then select [All Programs] [Brother P-touch] - [

Click the [Machine update] icon.

Select the [Printer], ensure that [The machine is connected correctly.] is displayed, and then click [OK].

P-touch Update Software

 USING P-TOUCH SOFTWARE

Downloading a New Label Collect ion Category (Windows® only)

USING P-TOUCH SOFTWARE

Select the [Language], select the check box next to the label collection to be downloaded, and then click [Transfer].

Do not turn off the P-touch labeler or disconnect the cable while the data is being transferred.

Check the content to be updated, and then click [Start] to begin the update.

The screen on the right is displayed on your computer while the software is being updated.

The screen on the right appears on the P-touch labeler's LCD display.

Do not turn off the P-touch labeler during the update process.

Click [OK] to complete the update.

The display returns to the input screen when the update is complete.

Downloading a New Label Collection Categ ory (Windows® only)

 USING P-TOUCH SOFTWARE

• Newly downloaded label collection categories are added to

the respective "Category".

• An asterisk "*" is displayed at the end of the newly added category.

• Downloaded label collections can be deleted using the following procedure

1. Press the

2. Select the language using the or key and press the

3. Select the category using the or key and press the

4. Press the

Label Collection

Clear

key.

Enter

key.

• If the downloaded label collection was registered in "Favorites", it will also be deleted from here.

• It is not possible to delete individual labels from each "Category".

• When "Download New Labels" is selected, the prompt "Connect PC, and Run P-touch Update Software" is displayed.

• If you download a label collection for a language that is not preset in the P-touch labeler, the language for these labels will be registered as "Others".

Downloading a New Label Collect ion Category (Windows® only)

RESETTING & MAINTENANCE

Resetting the P-touch Labeler

You can reset the internal memory of your P-touch labeler when you want to clear all saved label files, or in the event the P-touch labeler is not operating correctly.

Resetting the Data to Factory Settings Using the P-touch Labeler Keyboard

All text, format settings, option settings and stored label files are cleared when you reset the P-touch labeler. Language and unit settings will also be cleared.



To reset all the labels and customized settings

Turn off the P-touch labeler. Press and hold down the While holding down the then release the

Release the Power key before releasing the other keys.



To reset the customized settings

(Label collections stored in Favorites are not reset.) Turn off the P-touch labeler. Press and hold down the holding down the

Shift

and R keys.

Release the Power key before releasing the other keys.

Shift

and

Backspace

and R keys, press the

Backspace

keys.

keys, press the

Power

Resetting the Data Using the Menu Key

Press the key. Select the resetting method using the or key and press the

Reset All Settings

Erase All Content

Factory Default

key, select "Reset" using the or key, and then press the OK or

Value Details

Downloaded labels are NOT cleared. Other data is cleared and all settings are reset to the fact ory settings.

Downloaded labels are cleared. The contents in the file memory are also cleared. Other data is NOT cleared and settings are NOT reset.

All labels and customized settings are reset to the factory settings.

Shift

and

Backspace

Power

Shift

and R keys. While

key once and then release the

keys.

key once and

Enter

key.

Resetting the P-touch Labeler

Maintenance

Your P-touch labeler should be cleaned on a regular basis to maintain its performance and life span.

Always remove the batteries and disconnect the AC adapter before cleaning the P-touch labeler.

Cleaning the Unit

Wipe any dust and marks from the main unit using a soft, dry cloth. Use a slightly dampened cloth on difficult to remove marks.

Do not use paint thinner, benzene, alcohol or any other organic solvent. These may deform the case or damage the appearance of your P-touch labeler.

Cleaning the Print Head

Streaks or poor quality characters on printed labels generally indicates that the print head is dirty. Clean the print head using a cotton swab or the optional print head cleaning cassette (TZe-CL4).

1. Print head

• Do not touch the print head directly with your bare hands.

• Refer to the instructions provided with the print head cleaning cassette for directions on how to use it.

Cleaning the Tape Cutter

Tape adhesive can build up on the cutter blade after repeated use, taking the edge off the blade which may result in the tape jamming in the cutter.

• About once every year, wipe the cutter blade using a cotton swab moistened with Isopropyl alcohol (rubbing alcohol).

• Do not touch the cutter blade directly with your bare hands.

 RESETTING & MAINTENANCE

Maintenance

TROUBLESHOOTING

What to do when...

Problem Solution

The screen ‘locks’, or the P-touch labeler does not respond normally.

The display remains blank after turning on the power.

The LCD messages are displayed in a foreign language.

The label is not printed after pressing the Print key.

The label is not printed correctly.

The ink ribbon is separated from the ink roller.

The P-touch labeler stops while printing a label.

The label is not cut automatically.

• Refer to "Resetting the P-touch Labeler" on page 52 and reset the internal memory to the initial settings. If resetting the P-touch labeler does not solve the problem, disconnect the AC adapter and remove the batteries for more than 10 minutes.

• Check that the batteries are correctly installed and that the AC adapter designed exclusively for your P-touch labeler (provided) is correctly connected.

• Check that the rechargeable Li-ion battery is fully charged.

• Refer to the Quick Setup Guide to select your desired language.

• Check that text has been entered and that the tape cassette is installed correctly with sufficient tape remaining.

• If the tape is bent, cut off the bent section and thread the tape through the tape exit slot.

• If the tape is jammed, remove the tape cassette and then pull out the jammed tape and cut it. Check that the end of the tape passes through the tape guide before reinstalling the tape cassette.

• Remove the tape cassette and reinstall it, pressing it firmly until it clicks into place.

• If the print head is dirty, clean it with a cotton swab or optional print head cleaning cassette (TZe-CL4).

• If the ink ribbon is broken, replace the tape cassette. If not, leave the tape uncut and remove the tape cassette, then wind the loose ink ribbon onto the spool as shown in the figure.

1. Spool

• Replace the tape cassette if striped tape is visible, as this indicates that you have reached the end of the tape.

• Replace all batteries or connect the AC adapter directly to the

• Check that the Cut Option setting is not set to "Chain" or

• Alternatively, press

labeler

P-touch

"No Cut", as the tape will not be fed after printing the label.

tape.

Feed & Cut

key to feed and cut the

What to do when.. .

Problem Solution

The tape jam which cannot be cleared easily occurred.

• Please contact our customer service. Refer to the Quick Setup Guide for the contact information.

 TROUBLESHOOTING

When printing multiple copies of a label, a message is displayed to confirm whether you want the labels to be cut after each label is printed.

• Because the cut labels must not remain in the tape exit slot, the message is displayed. To disable the message display, press the select "Cut Pause" using the or key, and then press the

Enter

key.

key,

What to d o when...

TROUBLESHOOTING

Error Messages

When an error message appears on the display, follow the directions provided below.

Message Cause/Remedy

Wrong Type Of Adapter Connected!

Low Battery! Replace Battery! Recharge Li-ion

Battery! Li-ion is damaged Use

other power source!

Unit Cooling Wait XX min. before restart!

Cutter Error!

Insert Tape Cassette!

Text Full!

No Text!

Line Limit! Max 7 Lines

Incorrect Value!

Tape Cassette Changed!

Tape Width Limit! Max 5 Lines

Tape Width Limit! Max 3 Lines

Tape Width Limit! Max 2 Lines

An incompatible AC adapter is connected. Use an appropriate AC adapter (AD-E001).

The installed batteries are getting weak.

The installed batteries are about to run out.

The battery is low. Please charge the lithium-ion battery.

The Li-ion battery is damaged. Please use an AC adapter (AD-E001) or an other battery (alkaline batteries (LR6), Ni-MH rechargeable batteries (HR6)).

High temperature error.

The tape cutter is closed when you try to print or feed tape. Turn the P-touch labeler off and then on again before continuing. When tape is twisted in the cutter, carefully remove the tape.

There is no tape cassette installed when you try to print or preview a label, or feed tape. Install a tape cassette before continuing.

The maximum number of characters have already been entered. Edit the text and use fewer characters.

There is no text, symbols or bar code data entered when you try to print or preview a label. Enter data before continuing.

The maximum number of lines have already been entered. Limit the number of lines to seven.

The value entered for setting the tape length, multiple copies or the numbering function is invalid. Enter a valid value for the setting.

The tape cassette selected for printing is different from the tape cassette installed in the P-touch labeler.

There are more than five lines of text when you press the

Preview

key while using 0.70"(18 mm) tape. Limit the number of

lines to five, or replace with a larger width tape cassette. There are more than three lines of text when you press the

Preview

key while using 0.47"(12 mm) tape. Limit the number of

lines to three, or replace with a larger width tape cassette. There are more than two lines of text when you press the

Preview

key while using 0.35" or 0.23" (9 mm or 6 mm) tape. Limit the number of lines to two, or replace with a larger width tape cassette.

Error Messages

Message Cause/Remedy

Tape Width Limit! Max 1 Line

Block Limit! Max 5 Blocks

Length Limit!

Insert 0.94" Tape Cassette!

Insert 24mm Tape Cassette!

Insert 0.70" Tape Cassette!

Insert 18mm Tape Cassette!

Insert 0.47" Tape Cassette!

Insert 12mm Tape Cassette!

Insert 0.35" Tape Cassette!

Insert 9mm Tape Cassette!

Insert 0.23" Tape Cassette!

Insert 6mm Tape Cassette!

Insert 0.13" Tape Cassette!

Insert 3.5mm Tape Cassette!

Too Much Text For This Layout!

Text Too Long!

There is more than one line of text when you press the

Preview

key while using 0.13" (3.5 mm) tape. Limit the number of

lines to one, or replace with a larger width tape cassette. There are already five blocks of text. Limit the number of blocks to

five.

The length of the label to be printed using the text entered is longer than 39.37" (1 m). Edit the text so that the length of the label is less than 39.37" (1 m).

A 0.94" (24 mm) tape cassette is not installed when Template or Block Layouts for 0.94" (24 mm) tape is selected. Install a 0.94" (24 mm) tape cassette.

A 0.70" (18 mm) tape cassette is not installed when Template or Block Layouts for 0.70" (18 mm) tape is selected. Install a 0.70" (18 mm) tape cassette.

A 0.47" (12 mm) tape cassette is not installed when Template or Block Layouts for 0.47" (12 mm) tape is selected. Install a 0.47" (12 mm) tape cassette.

A 0.35" (9 mm) tape cassette is not installed when Template or Block Layouts for 0.35" (9 mm) tape is selected. Install a 0.35" (9 mm) tape cassette.

A 0.23" (6 mm) tape cassette is not installed when Template or Block Layouts for 0.23" (6 mm) tape is selected. Install a 0.23" (6 mm) tape cassette.

A 0.13" (3.5 mm) tape cassette is not installed when Template or Block Layouts for 0.13" (3.5 mm) tape is selected. Install a 0.13" (3.5 mm) tape cassette.

The maximum number of characters for the selected layout have already been entered. Edit the text to use fewer characters or use a different layout.

The length of the label to be printed using the text entered is longer than the length setting. Edit the text to fit within the set length or change the length setting.

 TROUBLESHOOTING

Error Messages

TROUBLESHOOTING

Message Cause/Remedy

Memory Full!

Check # of Digits Entered!

Input A,B,C or D At Start&End!

Maximum Of 5 Bar Codes Per Label!

Text Too Large! Select Other Cut

Option!

Close Cover! Installed tape is not

compatible with this

There is not enough internal memory available when you try to save a label file. Delete any unnecessary files to make more memory available for the new label file.

The number of digits entered in the bar code data does not match the number of digits set in the bar code parameters. Enter the correct number of digits.

The bar code data entered does not have the required start/stop code (A, B, C, or D required at the beginning and end of the bar code data for the CODABAR protocol). Enter the bar code data correctly.

There are already 5 bar codes entered in the text data when you try to enter a new bar code. You can only use up to five bar codes in each label.

The text size is too large. Select a different size option.

The tape length set using the tape length setting is shorter than the total length of the left and right margins applied for the "Large Margin" cut option. Select a different cut option.

The rear cover is open. Close the cover when printing.

Tape that is incompatible with the P-touch labeler has been installed. Use a compatible tape.

machine! Category Full!

Already Exists in Favorites!

Favorite Folder

The memory available for categories is full. To make more memory available, delete any unnecessary registered label files by highlighting the label file and pressing the

The label which already exists is added in favorites category of label collection.

Favorites folder of label collection is empty.

Empty! Insert Corresponding

Tape Cassette!

System Error 01!

System Error 02!

Either no tape cassette is installed, or a 0.47" (9 mm) width or narrower tape cassette is installed when printing from the label collection. If a Heat Shrink Tube is installed, you are trying to print a label that cannot be printed on Heat Shrink Tube. Install an appropriate tape.

Please contact our customer service. Refer to the Quick Setup Guide for the contact information.

key.

Error Messages

APPENDIX

Specifications

Main Unit

Item Specification

Display

Character display 16 characters x 2 lines and guidance area

Screen contrast 5 levels (+2, +1, 0, -1, -2)

Printing

Print method Thermal Transfer Print head 128 dot / 180 dpi Print height 0.71" (18.0 mm) max. (when using 0.94" (24 mm) tape) Print speed AC Adapter: Maximum

Tape cassette

No. of lines

Cut Options Large Margin, Small Margin, Chain, No Cut, Special tape

Memory

Memory buffer size Maximum 2800 characters File storage Maximum 50 files

Other Features

Templates Label Collection, Template, Block Layout

*1 Actual chara cter siz e may be smaller th an maximum print height.

(128 dot x 64 dot)

Batteries: Maximum Actual print speed varies depending on the conditions.

Standard TZe tape cassette (0.13", 0.23", 0.35", 0.47", 0.70",

0.94" [3.5 m m, 6 mm, 9 mm, 12 mm, 18 mm, 24 mm] widths)

0.94" (24 mm) tape : 1 - 7 lines; 0.70" (18 mm) tape : 1 - 5 lines;

0.47" (12 mm) tape : 1 - 3 lines; 0.35" (9 mm) tape : 1 - 2 lines;

0.23" (6 mm) tape : 1 - 2 lines; 0.13" (3.5 mm) tape : 1 line

1.18" (30 mm)

0.78" (20 mm)

/sec.

 APPENDIX

Specificati ons

APPENDIX

Item Specification

Power Supply

Power supply

Auto Power-off Six "AA" alkaline batteries (LR6)/Six "AA" Ni-MH

Size

Dimensions Approx. 4.8"(W) x 9.6"(D) x 3.6"(H)

Weight Approx. 1.83lb (830g) (without tape cassette and batteries)

Other

Operating temperature / humidity

*2 Visit us at http://solutions.brother.com/ for the latest inf ormation about recommended bat teries.

Six "AA" alkaline batteries (LR6), Six "AA" Ni-MH rechargeable batteries (HR6) adapter (AD-E001).

rechargeable batteries (HR6): 20 min. Li-ion Battery (BA-E001): 30 min. AC adapter (AD-E001): 60 min.

[121.8 mm(W) x 245 mm(D) x 90.6 mm(H)]

F - 95°F (10°C - 35°C) / 20% - 80% humidity (without

50 condensation) Maximum wet bulb temperature: 80.6

*2 Li-ion Battery (BA-E001), AC

F (27°C)

Specifi cations

Brother PT-H500LI User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

EDITING A LABEL

Entering and Editing Text

Entering Text from the Keyboard

Using Text Reminder

Deleting Text Reminder Memory

Adding a New Line

Adding a New Block

Moving the Cursor

Inserting Text

Deleting Text

Entering Symbols

Entering Symbols Using the Symbol Function

Entering Icons

Entering Icons Using the Icon Function

Entering Accented Characters

Setting Character Attributes

Setting Character Attributes by Label

Setting Character Attributes by Each Line

Setting Auto Fit Style

Setting Frame

Setting the Label Length

Setting the Label Length

Using Templates

Using Templates - Example creating an Asset Tag

Using Block Layouts

Using Block Layouts

Creating a Bar Code Label

Setting Bar Code Parameters and Entering Bar Code Data

Editing and Deleting a Bar Code

LABEL PRINTING

Label Preview

Printing a Label

Printing Multiple Copies

Auto-numbering Labels

Mirror Printing

Tape Cutting Options

Adjusting the Label Length

Attaching Labels

Printing from the Label Collection

Printing a label from the Label Collection Stored in the P-touch labeler

USING THE FILE MEMORY

Storing a Label into Memory

Opening a Stored Label File

Printing a Stored Label File

Deleting a Stored Label File

USING P-TOUCH SOFTWARE

Using P-touch Editor

Using P-touch Editor (For Windows®)

Using P-touch Editor (For Macintosh)

Updating P-touch Editor

Downloading a New Label Collection Categ ory (Windows® only)

Downloading a New Label Collection Category to your P-touch labeler

RESETTING & MAINTENANCE

Resetting the P-touch Labeler

Resetting the Data to Factory Settings Using the P-touch Labeler Keyboard

Resetting the Data Using the Menu Key

Maintenance

Cleaning the Unit

Cleaning the Print Head

Cleaning the Tape Cutter

TROUBLESHOOTING

What to do when...

Error Messages

APPENDIX

Specifications