Page 1
Basic User’s Guide
MFC-J6520DW
MFC-J6720DW
Version 0
UK/IRE/GEN
Page 2
If you need to contact Customer Service
Please complete the following information for future
reference:
Model Number: MFC-J6520DW and MFC-J6720DW
(Circle your model number)
1
Serial Number:
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
© 2013 Brother Industries, Ltd. All rights reserved.
Page 3
User's Guides and where do I find them?
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Quick Setup Guide Follow the instructions for setting up your machine,
and installing the drivers and software for the
operating system and connection type you are
using.
Basic User’s Guide Learn the basic Fax, Copy, Scan and PhotoCapture
Center™ operations and how to replace
consumables. See troubleshooting tips.
Advanced User’s Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and performing
routine maintenance.
Software and Network
User’s Guide
This Guide provides instructions for Scanning,
Printing, PC-Fax and other operations that can be
performed by connecting your Brother machine to a
computer. You can also find useful information
about using the Brother ControlCenter utility, using
your machine in a network environment, and
frequently used terms.
Printed / In the box
Printed / In the box
Printed / In the box
PDF file / CD-ROM
HTML file / CD-ROM
1
Web Connect Guide This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.
AirPrint Guide This Guide provides information for using AirPrint to
print from OS X v10.7.x, 10.8.x and your iPhone,
iPod touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.
Google Cloud Print
Guide
This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.
Wi-Fi Direct™ Guide This Guide provides details on how to configure and
use your Brother machine for wireless printing
directly from a mobile device supporting the Wi-Fi
Direct™ standard.
Mobile Print/Scan Guide
for Brother iPrint&Scan
This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.
1
This may differ depending on your country.
2
Visit us at http://solutions.brother.com/.
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
2
2
2
2
2
i
Page 4
Table of Contents
(Basic User’s Guide)
1 General information 1
Using the documentation .......................................................................................1
Symbols and conventions used in the documentation ....................................1
Accessing Brother Utilities (Windows
Accessing the Advanced User’s Guide and Software and
Network User’s Guide......................................................................................... 2
Viewing User’s Guides ....................................................................................2
How to access Guides for Advanced Features...................................................... 4
Accessing Brother Support (Windows
Accessing Brother Support (Macintosh) ................................................................ 5
Control panel overview ..........................................................................................6
2.7"(67.5 mm) Touchscreen LCD ....................................................................8
Basic Operations ...........................................................................................11
Changing the keyboard setting......................................................................12
Shortcut Settings ................................................................................................. 12
Adding Copy Shortcuts..................................................................................12
Adding Fax Shortcuts .................................................................................... 13
Adding Scan Shortcuts ..................................................................................14
Adding Web Connect Shortcuts .................................................................... 15
Changing Shortcuts.......................................................................................16
Editing Shortcut Names................................................................................. 17
Deleting Shortcuts .........................................................................................17
Recalling Shortcuts........................................................................................ 17
Volume Settings................................................................................................... 18
Ring Volume ..................................................................................................18
Beeper Volume..............................................................................................18
Speaker Volume............................................................................................19
Touchscreen LCD ................................................................................................19
Setting the Backlight brightness ....................................................................19
®
8) ............................................................. 1
®
)................................................................ 4
2 Loading paper 20
Loading paper and other print media...................................................................20
Loading paper in paper tray #1............................................................................20
Loading smaller paper (Photo, Photo L, Photo 2L or envelopes)..................25
Loading paper in paper tray #2 (MFC-J6720DW)................................................28
Loading paper in the manual feed slot.................................................................33
Unprintable area ..................................................................................................36
Paper settings......................................................................................................37
Paper Type (MFC-J6520DW)........................................................................37
Paper Size (MFC-J6520DW).........................................................................37
Paper Size and Type (MFC-J6720DW).........................................................37
Tray use in Copy mode (MFC-J6720DW) .....................................................38
Tray use in Fax mode (MFC-J6720DW)........................................................39
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Acceptable paper and other print media..............................................................39
Recommended print media ...........................................................................40
Handling and using print media.....................................................................40
Choosing the right print media.......................................................................41
3 Loading documents 44
How to load documents .......................................................................................44
Using the ADF ............................................................................................... 44
Using the scanner glass ................................................................................ 45
Unscannable area .........................................................................................46
4 Sending a fax 47
How to send a fax ................................................................................................ 47
Stop faxing..................................................................................................... 48
Setting scanner glass size for faxing .............................................................49
Colour fax transmission ................................................................................. 49
Cancelling a fax in process............................................................................ 49
How to preview an outgoing fax .................................................................... 50
Transmission Verification Report...................................................................51
5 Receiving a fax 52
Receive Modes....................................................................................................52
Choose the Receive Mode .................................................................................. 52
Using Receive Modes..........................................................................................54
Fax Only ........................................................................................................ 54
Fax/Tel........................................................................................................... 54
Manual...........................................................................................................54
External TAD ................................................................................................. 54
Receive Mode settings ........................................................................................55
Ring Delay ..................................................................................................... 55
F/T Ring Time (Fax/Tel mode only)...............................................................55
Fax Detect ..................................................................................................... 56
Fax Preview (Monochrome faxes only) ...............................................................57
How to preview a received fax....................................................................... 57
Turning off Fax Preview................................................................................. 59
6Using PC-FAX 60
PC-FAX Sending .................................................................................................60
Sending a file as a PC-FAX...........................................................................60
PC-FAX Receiving (Windows
®
)........................................................................... 61
iii
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7 Telephone and external devices 63
Voice operations..................................................................................................63
Fax/Tel mode................................................................................................. 63
Caller ID (U.K. and Ireland only)....................................................................63
Telephone services..............................................................................................64
Setting the Telephone Line Type...................................................................64
Voice over Internet Protocol (VoIP) ............................................................... 65
Connecting an external TAD (telephone answering device)................................66
Connection settings.......................................................................................66
Recording an outgoing message (OGM) on an external TAD.......................67
Multi-line connections (PBX) .........................................................................67
External and extension telephones......................................................................67
Connecting an external or extension telephone ............................................67
Operation from external and extension telephones.......................................68
Using extension telephones (U.K. only) ........................................................68
Using remote codes.......................................................................................69
8 Dialling and storing numbers 71
How to dial ...........................................................................................................71
Manual dialling...............................................................................................71
Dialling from the Address Book ..................................................................... 71
Fax Redial .....................................................................................................72
Additional Dialling Operations.............................................................................. 72
Outgoing Call history ..................................................................................... 72
Caller ID history ............................................................................................. 73
Storing numbers .................................................................................................. 74
Storing a pause .............................................................................................74
Storing Address Book numbers.....................................................................74
Changing or deleting Address Book names or numbers ...............................75
9 Making copies 76
How to copy .........................................................................................................76
Stop copying ..................................................................................................76
Copy options ........................................................................................................ 77
Paper Type....................................................................................................77
Paper Size.....................................................................................................77
Tray Select (MFC-J6720DW) ........................................................................78
ADF High Speed Mode copying ....................................................................78
10 Printing photos from a memory card or USB Flash drive 79
PhotoCapture Center™ operations (PHOTO mode) ...........................................79
Using a memory card or USB Flash drive .....................................................79
Getting started ..................................................................................................... 80
Print Images.........................................................................................................82
View Photos................................................................................................... 82
PhotoCapture Center™ print settings.................................................................. 83
How to scan to a memory card or USB Flash drive............................................. 83
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11 How to print from a computer 85
Printing a document ............................................................................................. 85
12 How to scan to a computer 86
Before scanning ................................................................................................... 86
Scanning a document as a PDF file using ControlCenter4 (Windows
How to change the machine’s SCAN mode settings for PDF scanning ..............90
How to scan a document as a PDF file using the Touchscreen .................... 92
ADF High Speed Mode scanning ..................................................................93
®
) ............. 87
A Routine maintenance 94
Replacing the ink cartridges ................................................................................94
Cleaning and checking the machine....................................................................97
Cleaning the scanner glass ...........................................................................97
Cleaning the print head .................................................................................98
Checking the print quality .............................................................................. 98
Checking the print alignment ....................................................................... 100
Setting the date and time................................................................................... 101
B Troubleshooting 102
Identifying your problem ....................................................................................102
Error and maintenance messages.....................................................................104
Error animations .......................................................................................... 114
Transferring your faxes or Fax Journal report .............................................114
Document jam ............................................................................................ 115
Printer jam or paper jam..............................................................................117
If you are having difficulty with your machine .................................................... 123
Dial Tone detection......................................................................................135
Telephone line interference / VoIP ..............................................................135
Machine Information .......................................................................................... 136
Checking the serial number ......................................................................... 136
Checking the firmware version .................................................................... 136
Reset functions ............................................................................................ 136
How to reset the machine............................................................................ 137
C Settings and feature tables 138
Using the Settings tables ................................................................................... 138
Settings tables ................................................................................................... 139
Feature tables.................................................................................................... 158
Entering Text ..................................................................................................... 186
Inserting spaces ......................................................................................... 186
Making corrections ...................................................................................... 186
v
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D Specifications 187
General ..............................................................................................................187
Print media.........................................................................................................189
Fax .....................................................................................................................191
Copy ..................................................................................................................192
PhotoCapture Center™ ..................................................................................... 193
PictBridge .......................................................................................................... 194
Scanner .............................................................................................................195
Printer ................................................................................................................196
Interfaces ........................................................................................................... 197
Network.............................................................................................................. 198
Computer requirements .....................................................................................199
Consumable items ............................................................................................. 200
EIndex 201
vi
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Table of Contents
(Advanced User’s Guide)
The Advanced User’s Guide explains the following features and operations.
You can view the Advanced User’s Guide on the CD-ROM.
1 General setup
Memory Storage
Automatic Daylight Saving Time
Sleep Mode
Touchscreen LCD
2 Security features
Secure Function Lock 2.0
Restricting dialling
3Sending a fax
Additional sending options
Additional sending operations
Polling
4 Receiving a fax
Memory Receive (Monochrome only)
Remote Retrieval
Additional receiving operations
Polling
8 Printing photos from a
memory card or USB Flash
drive
PhotoCapture Center™ operations
Print Images
PhotoCapture Center™ print settings
Scan to a memory card or USB Flash
drive
9 Printing photos from a
camera
Printing photos directly from a
PictBridge camera
Printing photos directly from a digital
camera (without PictBridge)
A Routine maintenance
Cleaning and checking the machine
Packing and shipping the machine
B Glossary
5 Dialling and storing numbers
Voice operations
Additional dialling operations
Additional ways to store numbers
6Printing reports
Fax reports
Reports
7 Making copies
Copy options
A3 Copy Shortcuts
CIndex
vii
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viii
Page 11
General information 1
1
Using the
1
NOTE
documentation
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold typeface identifies the
dial pad numbers of the
Touchpanel and buttons on
your computer screen.
Italics Italicized typeface
emphasizes an important
point or refers you to a related
topic.
Courier
New
Text in the Courier New font
identifies messages on the
Touchscreen of the machine.
1
Notes tell you how to respond to a situation
that may arise or give tips about how the
operation works with other features.
Electrical Hazard icons alert you to
possible electrical shocks.
Accessing Brother
®
Utilities (Windows
If you are using a tablet or computer running
Windows
either by tapping the screen or by clicking
with your mouse.
After the printer driver is installed,
Start screen and the desktop.
a Tap or click Brother Utilities either on
®
8, you can make your selections
(Brother Utilities) appears on both the
the Start screen or the desktop.
8) 1
WARNING
WARNING indicates a potentially
hazardous situation which, if not avoided,
could result in death or serious injuries.
CAUTION
CAUTION indicates a potentially hazardous
situation which, if not avoided, may result in
minor or moderate injuries.
IMPORTANT
IMPORTANT indicates a potentially
hazardous situation which, if not avoided,
may result in damage to property or loss of
product functionality.
1
Page 12
Chapter 1
NOTE
b Select your machine.
c Choose the function you want to use.
Accessing the
Advanced User’s
Guide and Software
Viewing User’s Guides 1
(Windows®) 1
(Windows®XP/Windows Vista®/Windows®7/
Windows Server
2008/Windows Server
To view the documentation, from
(Start), All Programs, select Brother,
MFC-XXXX (where XXXX is your model
name) from the programs list, and then
choose User’s Guides.
(Windows
Click (Brother Utilities), and then click
the drop-down list and select your model
name (if not already selected). Click Support
in the left navigation bar, and then click
User’s Guides.
If you have not installed the software, you can
find the documentation on the CD-ROM by
following the instructions below:
®
®
2003/Windows Server®
®
2008 R2)
8/Windows Server® 2012)
and Network User’s
Guide
This Basic User’s Guide does not contain all
the information about the machine, such as
how to use the advanced Fax, Copy,
PhotoCapture Center™, Printer, Scanner,
PC-Fax, and Network features. When you are
ready to learn detailed information about
these operations, you can read the
Advanced User’s Guide and Software and
Network User’s Guide in HTML format that
are on the CD-ROM.
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
1
If the Brother screen does not appear, go
to Computer or My Computer. (For
Windows
Click (File Explorer) on the
taskbar, and then go to Computer.)
Double-click the CD-ROM icon, and then
double-click start.exe.
®
8 and Windows Server® 2012:
b If the model name screen appears, click
your model name.
2
Page 13
General information
NOTE
c If the language screen appears, click
your language. The CD-ROM
Top Menu will appear.
d Click User’s Guides.
e Click PDF/HTML documents. If the
country screen appears, choose your
country. After the list of User’s Guides
appears, choose the guide you want to
read.
(Macintosh) 1
a Turn on your Macintosh. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software and Network User’s Guide
Scan
ControlCenter
Nuance™ PaperPort™ 12SE
How-to-Guides
(Windows
The complete Nuance™ PaperPort™
12SE How-to-Guides can be viewed from
the Help section in the PaperPort™ 12SE
application.
Presto! PageManager User’s Guide
(Macintosh)
Presto! PageManager must be
downloaded and installed before use. For
more information, see Accessing Brother
Support (Macintosh) on page 5.
The complete Presto! PageManager
User’s Guide can be viewed from the Help
section in the Presto! PageManager
application.
®
)
1
b Double-click the User’s Guides icon.
c Select your model and language if
needed.
d Click User’s Guides. If the country
screen appears, choose your country.
e After the list of User’s Guides appears,
choose the Guide you want to read.
How to find Network setup instructions
Your machine can be connected to a wireless
or wired network.
Basic setup instructions
(See Quick Setup Guide.)
The wireless access point or router
supports Wi-Fi Protected Setup™ or
AOSS™
(See Quick Setup Guide.)
More information about network setup
(See Software and Network User’s
Guide.)
1
3
Page 14
Chapter 1
How to access Guides for Advanced Features
You can view and download these Guides
from the Brother Solutions Center at:
http://solutions.brother.com/
Click Manuals on your model’s page to
download the documentation.
Web Connect Guide 1
This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images,
printing data and uploading files directly to
Internet services.
AirPrint Guide 1
This Guide provides information for using
AirPrint to print from OS X v10.7.x, 10.8.x and
your iPhone, iPod touch, iPad, or other iOS
device to your Brother machine without
installing a printer driver.
.
Accessing Brother
1
Support (Windows
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the CD-ROM.
Click Brother Support on the Top Menu.
The following screen will appear:
To access our website
(http://www.brother.com/
Brother Home Page.
), click
®
) 1
Google Cloud Print Guide 1
This Guide provides details on how to use
Google Cloud Print™ services for printing
over the Internet.
Wi-Fi Direct™ Guide 1
This Guide provides details on how to
configure and use your Brother machine for
wireless printing directly from a mobile device
supporting the Wi-Fi Direct™ standard.
Mobile Print/Scan Guide for Brother
iPrint&Scan
This Guide provides useful information about
printing from your mobile device and
scanning from your Brother machine to your
mobile device when connected to a Wi-Fi
network.
For the latest news and product support
information
(http://solutions.brother.com/
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/
click Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/
for FREE photo projects and printable
downloads, click
Brother CreativeCenter.
1
To return to the top menu, click Back or if
you have finished, click Exit.
), click
),
)
4
Page 15
Accessing Brother
General information
Support (Macintosh)
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the CD-ROM.
Double-click the Brother Support icon.
The following screen will appear:
1
1
To download and install Presto!
PageManager, click
Presto! PageManager.
To access the Brother Web Connect
page, click Brother Web Connect.
To register your machine from the Brother
Product Registration Page
(http://www.brother.com/registration/
click On-Line Registration.
For the latest news and product support
information
(http://solutions.brother.com/
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/
Supplies Information.
), click
),
), click
5
Page 16
Chapter 1
NOTE
1
Control panel overview 1
The MFC-J6520DW and MFC-J6720DW have the same 2.7"(67.5 mm) Touchscreen
LCD and Touchpanel.
1
Most of the illustrations in this User’s Guide show the MFC-J6720DW.
1 2.7"(67.5 mm) Touchscreen LCD (Liquid
Crystal Display)
This is a Touchscreen LCD. You can access
the menus and options by pressing them as
they are displayed on this screen.
You can adjust the angle of the Touchscreen
LCD and Touchpanel by lifting it. To lower this
control panel, push the release button that is
located behind the control panel, as shown in
the illustration.
6
Page 17
General information
3
2
4
1
2 Touchpanel:
The LEDs on the Touchpanel only light up
when they are available for use.
Back
Press to go back to the previous menu
level.
Home
Press to return to the Home screen.
Cancel
Press to cancel an operation when lit.
Dial Pad
Press the numbers on the Touchpanel to
dial telephone or fax numbers and to enter
the number of copies.
3
The WiFi light is on when the network interface
is set to WLAN.
4 Power On/Off
Press to turn on the machine.
Press and hold down to turn off the
machine. The Touchscreen LCD will show
Shutting Down and will stay on for a few
seconds before turning off.
If you have connected an external telephone or
TAD, it is always available for use.
If you turn off the machine using , it will still
periodically clean the print head to maintain
print quality. To prolong the life of the print
head, provide better ink efficiency and
maintain print quality, you should keep your
machine connected to the power at all times.
7
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Chapter 1
5 6 7
910 8
2.7"(67.5 mm) Touchscreen LCD 1
The Touchscreen LCD shows the machine’s
status when the machine is idle.
1 2 3 4
4 Wireless Status
A four-level indicator on the Ready mode
screen shows the current wireless signal
strength when using a wireless connection.
0Max
If you see at the top of the screen, you
can easily configure the wireless settings by
pressing it. For more information, see Quick
Setup Guide.
5 Web
Lets you connect the Brother machine to an
Internet service when you press c, and then
press .
For more information, see Web Connect
Guide.
1 Fax
Lets you access the Fax mode.
2 Copy
Lets you access the Copy mode.
3 Scan
Lets you access the Scan mode.
6 Photo
Lets you access Photo mode when you press
c, and then press .
7 A3 Copy Shortcuts
You can quickly copy to A3 or Ledger size
paper using this preset menu. For details,
see Advanced User’s Guide: A3 Copy
Shortcuts.
8 Settings
Lets you access the main settings.
For more information, see Settings screen
on page 10.
9 Ink
Lets you see the available ink volume and also
lets you access the Ink menu.
When the ink cartridge is near the end of its life
or having a problem, an error icon is displayed
on the ink colour. For more information,
see Advanced User’s Guide: Checking the ink
volume.
8
Page 19
General information
NOTE
11
10 Shortcuts
Lets you set up Shortcuts.
You can save certain settings as a Shortcut so
you can quickly send a fax, make a copy, scan
or use Web Connect services.
• Three Shortcut screens are available. You can
set up to 4 Shortcuts on each Shortcut screen.
A total of 12 Shortcuts are available.
• To display the other Shortcut screens, press
d or c.
12 New Fax(es)
12
When Fax Preview is set to On, you can see
how many new faxes you have received and
stored in the memory.
Press View to see your faxes on the
Touchscreen.
13 Warning icon
13
1
11 Faxes in memory
You can see how many received faxes are in
1
the memory
.
Press Print to print the faxes.
1
When Fax Preview is set to Off.
The warning icon appears when there is
an error or maintenance message; press
Detail to view it, and then press to return
to Ready mode.
For information about error messages, see
Error and maintenance messages
on page 104.
9
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Chapter 1
4
1
3
2
5
6
7
4
1
9
8
5
6
7
Settings screen 1
The Touchscreen LCD shows the machine
status when you press (Settings).
You can check and access all the machine's
settings from the following screen.
(MFC-J6520DW)
(MFC-J6720DW) 1
1
3 Paper Size (MFC-J6520DW)
See the selected paper size.
Press to change the Paper Size setting if
needed.
4 Receive Mode
See the current Receive Mode:
Fax (Fax Only)
Fax/Tel
External TAD
Manual
5Wi-Fi
Press to set up a wireless network connection.
A four-level indicator on the screen shows the
current wireless signal strength if you are using
a wireless connection.
6 Fax Preview
See the Fax Preview setting.
Press to access the Fax Preview setting.
7 All Settings
Press to access the full Settings menu.
8 Tray #1 (MFC-J6720DW)
Displays the size of paper in Tray #1. Also, lets
you access the Tray #1 setting. You can
change the paper size and paper type.
9 Tray #2 (MFC-J6720DW)
Displays the size of paper in Tray #2. Also, lets
you access the Tray #2 setting. You can
change the paper size.
1 Ink
See the remaining ink volume.
When the ink cartridge is near the end of its life
or having a problem, an error icon is displayed
on the ink colour. For more information,
see Advanced User’s Guide: Checking the ink
volume.
Press to access the Ink menu.
2 Paper Type (MFC-J6520DW)
See the selected paper type.
Press to change the Paper Type setting if
needed.
10
Page 21
General information
IMPORTANT
NOTE
Basic Operations 1
Press your finger on the Touchscreen LCD to
operate it. To display and access all the
screen menus and options, press d c or a b to
scroll through them.
DO NOT touch the Touchscreen
immediately after plugging in the power
cord or turning on the machine. Doing this
may cause an error.
The following steps show how to change a
setting in the machine. In this example, the
Receive Mode setting is changed from
Fax Only to Fax/Tel.
a Press (Settings).
f Press Setup Receive.
g Press a or b to display Receive Mode.
h Press Receive Mode.
i Press a or b to display Fax/Tel.
j Press Fax/Tel.
1
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Setup Receive.
Press if you want to go back to the
previous level.
k Press .
11
Page 22
Chapter 1
Changing the keyboard setting 1
You can choose the type of keyboard for the
Touchscreen.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display
Keyboard Settings.
f Press Keyboard Settings.
g Press QWERTY or ABC.
Shortcut Settings 1
You can add the fax, copy, scan and Web
Connect settings you use most frequently by
setting them as your Shortcuts. Later you can
quickly and easily recall and apply these
settings. You can add up to 12 Shortcuts.
Adding Copy Shortcuts 1
The following settings can be included in a
Copy Shortcut:
ADF HighSpeed Mode
Quality
Paper Type
Paper Size
Tray Select (MFC-J6720DW)
Enlarge/Reduce
h Press .
Density
Stack/Sort
Page Layout
Auto Deskew
2-sided Copy
Advanced Settings
a Press (Shortcuts).
b Press where you have not added a
Shortcut.
c Press a or b to display Copy.
d Press Copy.
e Read the information on the
Touchscreen, and then confirm it by
pressing OK.
12
f Press a or b to display the available
settings, and then press the setting you
want to change.
Page 23
General information
NOTE
g Press a or b to display the available
options for the setting, and then press
the option you want to set.
Repeat steps f and g until you have
chosen all the settings for this Shortcut.
h When you have finished changing
settings, press Save as Shortcut.
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
j Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Entering Text
on page 186.)
Press OK.
k Press OK to save your Shortcut.
Adding Fax Shortcuts 1
The following settings can be included in a fax
Shortcut:
Address
Fax Resolution
Contrast
Glass Scan Size
Broadcasting
e Read the information on the
Touchscreen, and then confirm it by
pressing OK.
f Enter the fax number using the dial pad
on the Touchpanel, or you can use the
Address Book or Call History on the
Touchscreen. When you have finished,
go to step g.
• You can enter up to 20 digits for a fax
number.
• If the Shortcut is to be used for
broadcasting, press Options and choose
Broadcasting in step h before entering
the fax number in step f.
• You can enter up to 20 fax numbers if the
Shortcut is for broadcasting. The fax
numbers can be entered in any
combination of Group numbers from the
Address Book and individual fax numbers
from the Address Book or entered
manually. (See Advanced User’s Guide:
Broadcasting (Monochrome only).)
• When you enter a fax number in a
Shortcut, it will be added to the Address
Book. The name in the Address Book will
be the Shortcut name plus a sequential
number.
1
Preview
Colour Setting
Real Time TX
Overseas Mode
a Press (Shortcuts).
b Press where you have not added a
Shortcut.
c Press a or b to display Fax.
d Press Fax.
g Press Options.
h Press a or b to display the available
settings, and then press the setting you
want to change.
i Press the new option you want to set.
Repeat steps h and i until you have
chosen all the settings for this Shortcut.
Press OK.
j When you have finished choosing new
options, press Save as Shortcut.
k Read and confirm the displayed list of
options you have chosen, and then
press OK.
13
Page 24
Chapter 1
NOTE
l Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Entering Text
on page 186.)
Press OK.
m Press OK to save your Shortcut.
Adding Scan Shortcuts 1
The following settings can be included in a
scan Shortcut:
to Media
ADF HighSpeed Mode
Scan Type
Resolution
File Type
Scan Size
Scan Long Paper
File Name
Auto Crop
Remove Background Colour
to E-mail Server (Available after IFAX
has been downloaded)
Address
ADF HighSpeed Mode
a Press (Shortcuts).
b Press where you have not added a
Shortcut.
c Press a or b to display Scan.
d Press Scan.
e Press a or b to display the type of scan
you want to do, and then press it.
f Do one of the following:
If you pressed to Media, read the
information on the Touchscreen, and
then press OK to confirm it. Go to
step i.
If you pressed
to E-mail Server, read the
information on the Touchscreen, and
then press OK to confirm it. Go to
step g.
If you pressed to File, to OCR,
to Image or to E-mail, read the
information on the Touchscreen, and
then press OK to confirm it. Go to
step h.
If you pressed to Network or
to FTP, read the information on the
Touchscreen, and then press OK to
confirm it.
Scan Type
Resolution
File Type
Scan Size
Scan Long Paper
to File/to OCR/to Image/to E-mail
PC Select
to FTP/to Network
Profile Name
14
Press a or b to display the Profile
Name, and then press it.
Press OK to confirm the Profile Name
you have chosen. Go to step n.
To add a Shortcut for to Network and
to FTP, you must have added the Profile
Name beforehand.
Page 25
General information
NOTE
NOTE
g Do one of the following:
To enter an E-mail address
manually, press Manual. Enter the
E-mail address using the keyboard
on the Touchscreen. (See Entering
Text on page 186.)
Press OK.
To enter an E-mail address from the
Address Book, press
Address Book. Press a or b to
display the E-mail address you want,
and then press it.
Press OK.
After you confirm the E-mail address
you entered, press OK. Go to step i.
Press to view the list of addresses
you have entered.
h Do one of the following:
When the machine is connected to a
PC using a USB connection:
Press OK to confirm <USB> is chosen
as the PC Name. Go to step n.
l Review the settings you have chosen:
If you need to make more changes,
return to step i.
If you are satisfied with your
changes, press
Save as Shortcut.
m Review your settings on the
Touchscreen, and then press OK.
n Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Entering Text
on page 186.)
Press OK.
o Read the information on the
Touchscreen, and then press OK to save
your Shortcut.
Adding Web Connect Shortcuts 1
The settings for the following services can be
included in a Web Connect Shortcut:
SkyDrive
Box
®
1
When the machine is connected to a
network:
Press a or b to display the PC Name,
and then press it. Press OK to confirm
the PC Name you have chosen. Go
to step n.
i Press Options.
j Press a or b to display the available
settings, and then press the setting you
want to change or store.
k Press a or b to display the available
options for the setting, and then press
the new option you want to set.
Repeat steps j and k until you have
chosen all the settings for this Shortcut.
When you have finished changing
settings, press OK.
Google Drive™
Evernote
Dropbox
Facebook
Picasa Web Albums™
Flickr
• Web services may have been added
and/or service names may have been
changed by the provider since this
document was published.
• To add a Web Connect Shortcut, you
need to have an account with the desired
service. (For more information, see Web
Connect Guide.)
®
®
15
Page 26
Chapter 1
NOTE
NOTE
a Press (Shortcuts).
b Press where you have not added a
Shortcut.
c Press a or b to display Web.
d Press Web.
e If information about the Internet
connection is displayed, read and
confirm it by pressing OK.
f Press a or b to display the available
services, and then press the desired
service.
g Press your account.
If the account needs a PIN, enter the
PIN for the account using the keyboard
on the Touchscreen.
Press OK.
h Choose the function you want to use.
Changing Shortcuts 1
You can change the settings in a Shortcut.
You cannot edit existing Web Connect
Shortcuts.
If you want to change a Web Connect
Shortcut, you should delete it, and then
add a new Shortcut.
(For more information, see Deleting
Shortcuts on page 17 and Adding Web
Connect Shortcuts on page 15.)
a Press (Shortcuts).
b Press d or c to display the Shortcut you
want to change.
c Press the Shortcut you want to change.
The settings for the Shortcut that you
chose are displayed.
d Press Options.
The available functions vary depending on
the chosen service.
i Read and confirm the displayed list of
functions you have chosen, and then
press OK.
j Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Entering Text
on page 186.)
Press OK.
k Press OK to save your Shortcut.
e Change the settings for the Shortcut you
chose in step c. (For example, see
Adding Copy Shortcuts on page 12.)
f Press Save as Shortcut when you
have finished changing the settings.
g Press OK to confirm.
h Do one of the following:
If you want to overwrite the Shortcut,
press Yes. Go to step j.
If you do not want to overwrite the
Shortcut, press No to enter a new
Shortcut name. Go to step i.
i To edit the name, hold down to
delete the current name, and then enter
a new name using the keyboard on the
Touchscreen. (For help entering letters,
see Entering Text on page 186.)
Press OK.
16
Page 27
General information
NOTE
NOTE
j Press OK to confirm.
Editing Shortcut Names 1
You can edit a Shortcut name.
a Press (Shortcuts).
b Press d or c to display the Shortcut you
want to edit.
c Press and hold the Shortcut until the
options appear.
You can also press Edit/Delete, and
then press the Shortcut you want.
d Press Edit Shortcut Name.
Deleting Shortcuts 1
You can delete a Shortcut.
a Press (Shortcuts).
b Press d or c to display the Shortcut you
want to delete.
c Press and hold the Shortcut until the
options appear.
You can also press Edit/Delete, and
then press the Shortcut you want.
d Press Delete to delete the Shortcut
that you chose in step c.
Press Yes to confirm.
1
e To edit the name, hold down to
delete the current name, and then enter
a new name using the keyboard on the
Touchscreen. (For help entering letters,
see Entering Text on page 186.)
Press OK.
f Press .
e Press .
Recalling Shortcuts 1
The Shortcut settings are displayed on the
Shortcut screen. To recall a Shortcut, simply
press the Shortcut name.
a Press (Shortcuts).
b Press d or c to display the Shortcut you
want to recall.
c Press the Shortcut.
17
Page 28
Chapter 1
Volume Settings 1
Ring Volume 1
You can choose from a range of ring volume
levels. The machine will keep your new
setting until you change it.
Setting the Ring Volume 1
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display Volume.
Beeper Volume 1
When the beeper is on, the machine will
make a sound when you press the
Touchscreen or Touchpanel, or if you make a
mistake, or after you send or receive a fax.
You can choose from a range of sound
volume levels.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display Volume.
f Press Volume.
f Press Volume.
g Press Ring.
h Press Low, Med, High or Off.
i Press .
g Press Beep.
h Press Low, Med, High or Off.
i Press .
18
Page 29
General information
Speaker Volume 1
You can choose from a range of speaker
volume levels.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display Volume.
f Press Volume.
g Press Speaker.
h Press Low, Med, High or Off.
Touchscreen LCD 1
1
Setting the Backlight brightness 1
If you are having difficulty reading the
Touchscreen LCD, try changing the
brightness setting.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display LCD Settings.
i Press .
f Press LCD Settings.
g Press Backlight.
h Press Light, Med or Dark.
i Press .
19
Page 30
2
CAUTION
NOTE
NOTE
Loading paper 2
Loading paper and other print media
DO NOT carry the machine by holding the
scanner cover, the Jam Clear Cover, the
manual feed slot cover, or the control panel.
Doing this may cause the machine to slip
out of your hands. Carry the machine by
sliding your hands into the handhold
indentations located on each side of the
machine.
For detailed information, see Product
Safety Guide.
(MFC-J6720DW)
For tray #2 (lower tray), see Loading
paper in paper tray #2 (MFC-J6720DW)
on page 28.
Loading paper in paper
2
tray #1
Load only one size of paper and one type of
paper in the paper tray at a time.
(For more information about paper size,
weight and thickness, see Choosing the right
print media on page 41.)
You must load paper sizes A4 or Letter in
Landscape position. Load A3, Ledger, Legal,
Folio or smaller paper
(A5/A6/Photo/Photo L/Photo 2L/Index
cards/envelopes) in Portrait position.
When you load a different paper size in
the tray, you must change the machine’s
Paper Size setting at the same time.
(MFC-J6520DW: See Paper Size
(MFC-J6520DW) on page 37.)
(MFC-J6720DW: See Paper Size and
Type (MFC-J6720DW) on page 37.)
a Pull the paper tray completely out of the
machine.
2
20
Page 31
NOTE
If the paper support flap (1) is open, close
2
1
1
2
3
2
1
1
it, and then close the paper support (2).
b Adjust the tray length if needed:
Loading paper
When using A4, Letter, or smaller
size paper
If you are using A4 or Letter, you do
not have to extend the tray. If tray #2
is extended, then extend tray #1 and
pull up the stopper.
If you are using A5 or smaller size
paper, make sure the paper tray is
not extended.
c Gently press and slide the paper side
guides (1) to fit the paper size.
Make sure that the triangular mark (2)
on the paper side guide (1) lines up with
the mark for the paper size you are
using.
2
When using A3, Ledger, Legal, or
Folio size paper
Press the universal guide release
button (1) as you slide out the front of
the paper tray.
Make sure that the triangular mark
on the output paper tray cover is
aligned with the line indicating Legal
or Folio (2) or A3 or Ledger (3) size,
as shown in the illustration.
d Open the output paper tray cover (1).
21
Page 32
Chapter 2
NOTE
NOTE
1
3
2
e Gently press and slide the paper length
guide (1) to fit the paper size.
Make sure that the triangular mark (2)
on the paper length guide (1) lines up
with the mark for the paper size you are
using.
Always make sure that the paper is not
curled.
g To load paper in the tray, do one of the
following:
When using A4 or Letter size
paper
1 Close the output paper tray
cover.
2 Gently put the paper into the
(MFC-J6720DW)
If you are loading A4 or Letter size paper
in tray #1 and must extend it because
tray #2 is extended, lift up the A4/LTR
stopper (3) to hold the paper in landscape
position.
(For instructions about how to extend
tray #1 over tray #2, see Loading paper in
paper tray #2 (MFC-J6720DW)
on page 28.)
paper tray print side down.
Check that the paper is flat in
the tray.
Landscape orientation
2
f Fan the stack of paper well to avoid
paper jams and misfeeds.
22
Page 33
Loading paper
NOTE
1
When using A3, Ledger, Legal or
Folio size paper
1 Gently put the paper into the
paper tray print side down and
top edge first.
Check that the paper is flat in
the tray.
Portrait orientation
2
2 Close the output paper tray
cover.
h Gently adjust the paper side guides to fit
the paper using both hands.
Make sure the paper side guides touch
the sides of the paper.
Be careful not to push the paper in too far;
it may lift at the back of the tray and cause
feed problems.
i Check that the paper is flat in the tray
and below the maximum paper
mark (1).
Overfilling the paper tray may cause
paper jams.
2
23
Page 34
Chapter 2
CAUTION
NOTE
2
1
1
j Slowly push the paper tray completely
into the machine.
DO NOT push Tray #1 into the machine too
quickly. Doing this may cause injury to your
hand by trapping it between Tray #1 and
Tray #2. Please push Tray #1 slowly.
Before you shorten Tray #1, take the
paper out of the tray. Then shorten the
tray by pressing the universal guide
release button (1). Adjust the paper length
guide (2) to fit the paper size you are
going to use. Then put the paper in the
tray.
k While holding the paper tray in place,
pull out the paper support (1) until it
locks into place, and then unfold the
paper support flap (2).
2
24
Page 35
Loading paper
IMPORTANT
IMPORTANT
1
1
1
Loading smaller paper (Photo, Photo L, Photo 2L or envelopes) 2
Portrait orientation
(A5 or smaller size paper)
b Do one of the following:
If you load Photo L (89 127 mm) in
the paper tray, lift up the Photo L
stopper (1).
2
If you load Photo (10 15 cm) or
Photo 2L (13 18 cm) in the paper
tray, open the output paper tray
cover.
Gently press the paper length
guide (1) to fit the paper size, and
then close the output paper tray
cover.
Be careful not to push the paper in too far;
it may lift at the back of the tray and cause
paper feed problems.
Loading Photo, Photo L and Photo 2L paper
a Before loading, press the corners and
sides of the Photo, Photo L and
Photo 2L paper to make them as flat as
possible.
If Photo (10 15 cm), Photo L
(89 127 mm) or Photo 2L (13 18 cm)
paper is “double-feeding,” put only one
sheet of Photo or Photo L paper in the
paper tray at a time.
2
c Gently press the paper side guides to fit
the paper size.
25
Page 36
Chapter 2
IMPORTANT
d Put Photo, Photo L, or Photo 2L paper
in the paper tray print side down.
e Gently adjust the paper side guides to fit
the paper.
Make sure the paper side guides touch
the sides of the paper.
About envelopes 2
Use envelopes that weigh between 80 to
95 g/m
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing multiple
envelopes.
DO NOT use the following types of
envelopes, as they will not feed correctly:
2
.
• That are of a baggy construction.
• That have windows.
• That are embossed (have raised
writing on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue Double flaps
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
26
Page 37
Loading paper
IMPORTANT
1
Loading envelopes 2
a Before loading, press the corners and
sides of the envelopes to make them as
flat as possible.
If envelopes are “double-feeding”, put one
envelope in the paper tray at a time.
c Put envelopes in paper tray #1 with the
address side down. If the envelope flaps
are on the long edge, load the
envelopes with the flap on the left, as
shown in the illustration.
Gently adjust the paper side guides (1)
to fit the size of the envelopes.
2
b Gently press and slide the paper side
guides to fit the paper size.
27
Page 38
Chapter 2
NOTE
If you have problems printing on
envelopes with the flap on the short edge,
try the following:
a Open the envelope flap.
b Put the envelope into paper tray #1 with
the address side down and the flap
positioned as shown in the illustration.
Loading paper in paper
2
tray #2
(MFC-J6720DW)
You can only use plain paper sizes A4 or
Letter (in Landscape position) and A3,
Legal or Ledger (in Portrait position) in
tray #2.
a Pull the paper tray completely out of the
machine.
2
c Select Reverse Print (Windows
Reverse page orientation (Macintosh)
in the printer driver’s dialog box, and
then adjust the size and margin in your
application.
(See Software and Network User’s
Guide.)
®
) or
28
Page 39
Loading paper
NOTE
1
b Adjust the tray length, if needed:
When using A3, Ledger, or Legal
size paper
Press the universal guide release
button (1) as you slide out the front of
the paper tray.
You can check if the length of the
tray is adjusted correctly by opening
the paper tray cover.
1
d Gently press and slide the paper side
guides (1) to fit the paper size. If you are
loading A4 or Letter size paper, put it in
landscape position and lift up the
A4/LTR stopper (2).
Make sure that the triangular mark (3)
on the paper side guide lines up with the
marks for the paper size you are using.
3
1
2
When using A4 or Letter
If you are using A4 or Letter, you do
not have to extend the tray.
c Open the paper tray cover (1).
2
e Fan the stack of paper well to avoid
paper jams and misfeeds.
Always make sure that the paper is not
curled.
29
Page 40
Chapter 2
NOTE
f Gently put the paper into the paper tray
print side down.
When using A4 or Letter size
paper
Landscape orientation
When using A3, Ledger, or Legal
size paper
Portrait orientation
2
2
g Gently adjust the paper side guides so
they touch the sides of the paper stack.
Be careful not to push the paper in too far;
it may lift at the back of the tray and cause
feed problems.
h Check that the paper is flat in the tray
and below the maximum paper
mark (1).
Overfilling the paper tray may cause
paper jams.
1
30
Page 41
Loading paper
NOTE
2
1
i Close the paper tray cover.
j Slowly push the paper tray back into the
machine.
If you are using A4 or Letter size
paper, pull out the paper support (1)
until it locks into place, and then
unfold the paper support flap (2).
l Extending tray #1 over tray #2
Pull tray #1 out of the machine.
Press the universal guide release
button (1) as you slide out the front of
the paper tray.
2
k Do one of the following:
If you are using A3, Ledger or Legal
size paper, go to step l.
When Tray #2 is extended for large size
paper, you must also extend Tray #1 out
over Tray #2 to prevent printed pages
from falling off the output tray.
1
31
Page 42
Chapter 2
NOTE
m Open the output paper tray cover and lift
the A4/LTR stopper (1).
1
n Close the output paper tray cover and
slowly push the paper tray into the
machine.
If you are finished using A3, Ledger or
Legal size paper and want to use A4 or
Letter size paper, take the paper out of the
tray.
Shorten the tray by pressing the universal
guide release button (1). Adjust the paper
side guides (2) to fit A4 or Letter size
paper. Lift up the A4/LTR stopper (3).
Then put the paper into the tray.
1
o Pull out the paper support (1) until it
locks into place, and then unfold the
paper support flap (2).
2
2
1
3
32
Page 43
Loading paper
NOTE
NOTE
Loading paper in the manual feed slot
You can load special print media into this slot
one sheet at a time.
Use the manual feed slot to print or copy on
A3, Ledger, Legal, Folio, A4, Letter,
Executive, A5, A6, envelopes,
Photo (10 15 cm), Photo L (89 127 mm),
Photo2L(13 18 cm) and
Index Card (127 203 mm.).
The machine automatically turns on
Manual Feed mode when you load paper
in the manual feed slot.
a Open the manual feed slot cover.
b Slide the manual feed slot paper guides
to fit the paper width that you are going
2
to use.
2
For information about the paper
orientation, follow the label attached on
the right side of the manual feed slot.
When you slide the paper guides, confirm
that they are in these positions.
33
Page 44
Chapter 2
IMPORTANT
c Load only one sheet of paper in the
manual feed slot with the side to be
printed on face up.
When using A3, Ledger, Legal,
Folio, A5, A6, envelopes, Photo,
Photo L, Photo 2L or Index Card
Portrait orientation
2
• DO NOT put more than one sheet of paper
in the manual feed slot at any one time.
Doing this may cause a paper jam. Even if
you are printing multiple pages, do not
feed the next sheet of paper until the
Touchscreen shows a message
instructing you to feed the next sheet.
• DO NOT put paper in the manual feed slot
when you are printing from the paper tray.
Doing this may cause a paper jam.
• For details about the paper orientation,
see Paper orientation and capacity of the
paper trays on page 42.
When using A4, Letter or
Executive
Landscape orientation
2
d Using both hands, gently adjust the
manual feed slot paper guides to fit the
paper.
34
Page 45
Loading paper
NOTE
NOTE
NOTE
• DO NOT press the paper guides too tightly
against the paper. Doing this may cause
the paper to fold.
• Place the paper in the centre of the
manual feed slot between the paper
guides. If the paper is not centred, pull it
out and insert it again at the centre
position.
e Using both hands, put one sheet of
paper in the manual feed slot until the
front edge touches the paper feed roller.
Let go of the paper when you hear the
machine pull it in a short distance. The
Touchscreen will show
Manual Feed Slot ready.
• Make sure printing has finished before you
close the manual feed slot cover.
• When paper is placed in the manual feed
slot, the machine always prints from the
manual feed slot.
• Paper inserted in the manual feed slot
while a test page, fax or report is being
printed will be ejected.
• During the machine's cleaning process,
paper you place in the manual feed slot
will be ejected. Wait until the machine
finishes its cleaning, and then put the
paper into the manual feed slot again.
2
When loading an envelope or a sheet of
thick paper, push the envelope into the
manual feed slot until you feel it grab the
envelope.
f If the data does not fit on one sheet, the
Touchscreen will prompt you to load
another sheet of paper. Place another
sheet of paper in the manual feed slot,
and then press OK on the Touchscreen.
35
Page 46
Chapter 2
NOTE
1
3
24
Unprintable area 2
The printable area depends on the settings in the application you are using. The figures show the
unprintable areas on cut-sheet paper and envelopes.
Cut-Sheet Paper Envelopes
1
42
3
Top (1) Left (2) Bottom (3) Right (4)
Cut-Sheet 3 mm 3 mm 3 mm 3 mm
Envelopes 22 mm 3 mm 22 mm 3 mm
• The machine can print in the shaded areas of cut-sheet paper when the Borderless print
feature is available and turned on. (See Software and Network User’s Guide.)
• The Borderless print feature is not available for envelopes and 2-sided printing.
36
Page 47
Loading paper
NOTE
Paper settings 2
Paper Type (MFC-J6520DW) 2
To get the best print quality, set the machine
for the type of paper you are using.
a Press (Settings).
b Press .
c Press a or b to display Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossy or Transparency,
and then press the option you want to
set.
d Press .
Paper Size (MFC-J6520DW) 2
You can use the following sizes of paper for
printing copies: A4, A5, A3, 10 15 cm,
Letter, Legal and Ledger. You can use the
following sizes for printing faxes: A4, A3,
Ledger, Letter and Legal. When you change
the size of paper you load in the machine, you
will need to change the paper size setting at
the same time so your machine can fit an
incoming fax on the page.
a Press (Settings).
b Press .
c Press a or b to display A4, A5, A3,
10x15cm, Letter, Legal or Ledger
and then press the option you want to
set.
2
The machine ejects paper onto the paper
tray on the front of the machine with the
printed side face up. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
d Press .
Paper Size and Type (MFC-J6720DW) 2
To get the best print quality, set the machine
for the type of paper you are using.
You can use the following sizes of paper for
printing copies: A4, A5, A3, 10 15 cm,
Letter, Legal and Ledger and five sizes for
printing faxes: A4, A3, Ledger, Letter and
Legal. When you load a different size of paper
in the machine, you will need to change the
paper size setting at the same time so your
machine can fit an incoming fax on the page.
a Press (Settings).
b Press the displayed paper size for
Tray #1 or Tray #2.
37
Page 48
Chapter 2
NOTE
NOTE
c Do one of the following:
If you press the displayed paper size
for Tray #1, press Paper Type.
Press a or b to display
Plain Paper, Inkjet Paper,
Brother BP71, Other Glossy or
Transparency, and press the
option you want.
Press Paper Size.
Press a or b to display A4, A5, A3,
10x15cm, Letter, Legal or
Ledger, and press the option you
want.
If you press the displayed paper size
for Tray #2, press Paper Size.
Press a or b to display A4, A3,
Letter, Legal or Ledger, and
press the option you want.
d Press .
Tray use in Copy mode (MFC-J6720DW) 2
You can change the default tray the machine
will use for copies.
Auto Tray Select will allow your machine
to feed paper from either Tray #1 or Tray #2,
using the paper type and size settings from
the Copy menu.
To change the default setting follow the
instructions below:
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display Tray Setting.
• You can use only plain paper in Tray #2.
• The machine ejects paper onto the paper
tray on the front of the machine with the
printed side face up. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
f Press Tray Setting.
g Press Tray Use: Copy.
h Press Tray #1, Tray #2 or
Auto Tray Select.
i Press .
You can change the paper size and tray
selection temporarily for the next copy.
(See Paper Size on page 77 and Tray
Select (MFC-J6720DW) on page 78.)
38
Page 49
Loading paper
Tray use in Fax mode (MFC-J6720DW) 2
You can change the default tray the machine
will use for printing received faxes.
Auto Tray Select will allow your machine
to take paper from Tray #1 first, or from
Tray #2 if:
Tray #2 is set to a different paper size that
is more suitable for the received faxes.
Both trays are using the same size paper
and Tray #1 is not set to use plain paper.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display Tray Setting.
f Press Tray Setting.
g Press Tray Use: Fax.
Acceptable paper and other print media
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper that is loaded in
the tray.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated
paper), transparencies and glossy paper,
be sure to choose the correct print media
in the Basic tab of the printer driver or in
the Paper Type setting of the machine’s
menu.
(MFC-J6520DW: See Paper Size
(MFC-J6520DW) on page 37.)
(MFC-J6720DW: See Paper Size and
Type (MFC-J6720DW) on page 37.)
2
2
h Press Tray #1, Tray #2 or
Auto Tray Select.
i Press .
When you print on Brother Photo paper,
load one extra sheet of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
When using transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
39
Page 50
Chapter 2
IMPORTANT
1
1
Recommended print media 2
To get the best print quality, we suggest using
the Brother paper in the table.
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using 3M Transparency Film
when you print on transparencies.
Brother paper
Paper Type Item
A3 Plain BP60PA3
A3 Glossy Photo BP71GA3
A3 Inkjet (Matte) BP60MA3
A4 Plain BP60PA
A4 Glossy Photo BP71GA4
A4 Inkjet (Matte) BP60MA
10 15 cm Glossy
Photo
BP71GP
Handling and using print media 2
Store paper in its original packaging and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1 2 mm or greater curl may cause jams
to occur.
• Extremely shiny or highly textured
paper
• Paper that cannot be arranged
uniformly when stacked
• Short grain paper
Paper capacity of the output paper tray cover
Up to 50 sheets of 80 g/m2 A4 paper.
Transparencies and photo paper must be
picked up from the output paper tray cover
one page at a time to avoid smudging.
2
Avoid touching the shiny (coated) side of
the photo paper.
Avoid touching either side of the
transparency paper because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
40
Page 51
Loading paper
Choosing the right print media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Fax Copy
Cut-Sheet A3 297 420 mm (11.7 16.5 in.) Yes Yes Yes Yes
A4 210 297 mm (8.3 11.7 in.) Yes Yes Yes Yes
Ledger 279.4 431.8 mm (11 17 in.) Yes Yes Yes Yes
Letter 215.9 279.4 mm (8 1/2 11 in.) Yes Yes Yes Yes
Legal 215.9 355.6 mm (8 1/2 14 in.) Yes Yes – Yes
Folio 215.9 330.2 mm (8 1/2 13 in.) – – – Yes
Executive 184 267 mm (7 1/4 10 1/2 in.) – – – Yes
A5 148 210 mm (5.8 8.3 in.) – Yes – Yes
A6 105 148 mm (4.1 5.8 in.) – – – Yes
Cards Photo 10 15 cm (4 6 in.) – Yes Yes Yes
Photo L 89 127 mm (3 1/2 5 in.) – – – Yes
Photo 2L 13 18 cm (5 7 in.) – – Yes Yes
Index Card 127 203 mm (5 8 in.) – – – Yes
Envelopes C5 Envelope 162 229 mm (6.4 9 in.) – – – Yes
Photo
Capture
Printer
2
Transparencies
DL Envelope 110 220 mm (4.3 8.7 in.) – – – Yes
Com-10 105 241 mm (4 1/8 9 1/2 in.) – – – Yes
Monarch 98 191 mm (3 7/8 7 1/2 in.) – – – Yes
A4 210 297 mm (8.3 11.7 in.) – Yes – Yes
Letter 215.9 279.4 mm (8 1/2 11 in.) – Yes – Yes
Legal 215.9 355.6 mm (8 1/2 14 in.) – Yes – Yes
A5 148 210 mm (5.8 8.3 in.) – Yes – Yes
41
Page 52
Chapter 2
NOTE
Paper orientation and capacity of the paper trays 2
Paper size Paper types No. of
sheets
Paper Tray #1 <Landscape>
A4, Letter, Executive
<Portrait>
A3, Ledger, Legal, Folio, A5, A6,
Photo, Photo L, Photo 2L, Index
card, Envelopes (C5, Com-10,
DL, Monarch)
Paper Tray #2
(MFC-J6720DW)
<Landscape>
A4, Letter
<Portrait>
A3, Legal, Ledger
Plain Paper
Inkjet Paper 20
Glossy Paper, Photo 20
Index Card 30
Envelopes, Transparencies 10
Plain Paper
250
250
1
1
Manual Feed Slot <Landscape>
A4, Letter, Executive
<Portrait>
A3, Ledger, Legal, Folio, A5, A6,
Plain Paper, Inkjet Paper,
Glossy Paper, Photo,
Envelopes and
Transparencies
1
Photo, Photo L, Photo 2L, Index
card, Envelopes (C5, Com-10,
DL, Monarch)
1
When using 80 g/m2paper.
When you choose User Defined in the Paper Size drop-down list of the printer driver, the paper
orientation will differ depending on the size and thickness of the paper.
(For details, see Paper orientation using User Defined as the Paper Size in the printer driver
on page 43.)
42
Page 53
Loading paper
NOTE
Paper orientation using User Defined as the Paper Size in the printer driver 2
User Defined Size Paper Orientation
Paper Tray #1 When both of the following conditions are satisfied:
Width: 148.0 mm – 215.9 mm
Height: 216.0 mm – 297.0 mm
When any one of the following conditions is satisfied:
Width: less than 148.0 mm
Width: greater than 215.9 mm
Height: less than 216.0 mm
Height: greater than 297.0 mm
Manual Feed Slot When both of the following conditions are satisfied:
Width: 127.0 mm – 215.9 mm
Height: 216.0 mm – 297.0 mm
When any one of the following conditions is satisfied:
Width: less than 127.0 mm
Width: greater than 215.9 mm
Height: less than 216.0 mm
Height: greater than 297.0 mm
Landscape
2
Portrait
Landscape
Portrait
• When choosing Envelope in the Paper Thickness drop-down list, you must load the envelopes
in Portrait orientation.
• Tray #2 cannot be used for user defined paper sizes.
Paper weight and thickness 2
Paper Type Weight Thickness
Cut-Sheet Plain Paper
(Tray #2)
64 to 120 g/m
64 to 105 g/m
2
2
Plain Paper
2
2
2
2
2
Cards
Envelopes
Inkjet Paper
Glossy Paper
Photo Card
Index Card
64 to 200 g/m
1
Up to 220 g/m
1
Up to 220 g/m
Up to 120 g/m
80 to 95 g/m
Transparencies – –
0.08 to 0.15 mm
0.08 to 0.15 mm
0.08 to 0.25 mm
Up to 0.25 mm
Up to 0.25 mm
Up to 0.15 mm
Up to 0.52 mm
1
BP71 (260 g/m2) paper is especially designed for Brother inkjet machines.
43
Page 54
3
IMPORTANT
1
2
1
Loading documents 3
How to load documents
You can send a fax, make copies, or scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF 3
The ADF can hold up to 35 pages and feeds
each sheet individually. Use paper that is
within the sizes and weights shown in the
table. Always fan the edges of the pages
before placing them in the ADF.
Document Sizes and Weights 3
Length: 148 to 431.8 mm
Width: 148 to 297 mm
Weight:
64 to 90 g/m
2
a Unfold the ADF Document Support (1)
and the ADF Document Output Support
3
Flap (2).
b Fan the pages well.
c Adjust the paper guides (1) to fit the
width of your documents.
How to load documents 3
• DO NOT pull on the document while it is
feeding.
• DO NOT use paper that is curled,
wrinkled, folded, ripped, stapled, paper
clipped, glued or taped.
• DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink or
modified with correction fluid are completely
dry.
44
Page 55
d Place your documents in the ADF face
NOTE
IMPORTANT
NOTE
up, short edge first until you feel them
touch the feed rollers.
The Touchscreen will display
ADF Ready.
When using ADF High Speed
Mode in Copy and Scan mode
Loading documents
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Using the scanner glass 3
Make sure your document size is A4
or Letter.
Place your documents in the ADF
face up, long edge first until you
feel them touch the feed rollers.
The Touchscreen will display
ADF Ready.
You can use the scanner glass to fax, copy or
scan single pages or pages of a book.
Document Sizes Supported 3
Length: Up to 431.8 mm
Width: Up to 297 mm
Weight: Up to 2 kg
How to load documents 3
To use the scanner glass, the ADF must
be empty.
a Lift the document cover.
3
ADF High Speed Mode is available with
Copy and Scan mode. For more
information about ADF High Speed Mode,
see the following:
• (Copy)
ADF High Speed Mode copying
on page 78
• (Scan)
ADF High Speed Mode scanning
on page 93
45
Page 56
Chapter 3
IMPORTANT
b Using the document guidelines on the
left and top, place the document
face down in the upper left corner of the
scanner glass.
1
1 document cover
Unscannable area 3
The scannable area depends on the settings
in the application you are using. The figures
show the unscannable areas.
1
24
3
Usage Document
Size
Fax A3 3 mm 4.5 mm
A4
Top (1)
Bottom (3)
Left (2)
Right (4)
1
3mm
c Close the document cover.
If you are scanning a book or thick
document, DO NOT slam the cover down
or press on it.
Ledger 3.7 mm
Letter 4 mm
Legal
Copy All paper
Scan 2 mm 2 mm
1
The unscannable area is 1 mm when you use the
ADF.
sizes
3mm
46
Page 57
4
NOTE
Sending a fax 4
How to send a fax 4
The following steps show how to send a fax.
a Do one of the following to load your
document:
Place the document face up in the
ADF. (See Using the ADF
on page 44.)
Load your document face down on
the scanner glass. (See Using the
scanner glass on page 45.)
• To send colour faxes with multiple pages,
use the ADF.
• If you send a mono fax from the ADF when
the memory is full, it will be sent in real
time.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
The Touchscreen shows:
4
• You can use the scanner glass to fax
pages of a book one at a time. The
documents can be up to A3 or Ledger
size.
• Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple-page document.
c You can change the following
fax-sending settings. Press Options.
Press a or b to scroll through the fax
settings. When the setting you want is
displayed, press it and choose your new
option. When you have finished
changing options, press OK.
(Basic User’s Guide)
For information about changing the
following fax-sending settings, see
pages 49 to 51.
Glass Scan Size
Colour Fax Transmission
Preview Outgoing Fax
Transmission Verification Report
(Setup)
47
Page 58
Chapter 4
NOTE
(Advanced User’s Guide)
For more advanced fax-sending
operations and settings
(see Advanced User’s Guide: Sending a
fax).
Contrast
Fax Resolution
Set New Defaults
Factory Reset
Faxing at the end of a call
Broadcasting
Real Time Transmission
Overseas Mode
Delayed Fax
Batch Transmission
Cancelling Waiting Jobs
Polled Transmit
e Press Fax Start.
Faxing from the ADF 4
The machine starts scanning the
document to be sent.
Faxing from the scanner glass 4
If you choose Mono in the
Colour Setting (default setting),
the machine starts scanning the first
page. Go to step f.
If you choose Colour in the
Colour Setting, the
Touchscreen asks if you want to
send a colour fax. Press
Yes (Colour fax) to confirm.
The machine starts dialling and
sending the document.
f When the Touchscreen asks you
Next page?, do one of the following:
d Enter the fax number.
Using the dial pad
Using (Address Book)
Address Book
Using (Call History)
Outgoing Call
Caller ID history
• You can preview a fax message before
sending it by setting Preview to On. (See
How to preview an outgoing fax
on page 50.)
• If your network supports the LDAP
protocol you can search for fax numbers
and E-mail addresses on your server.
To send a single page, press No.
The machine starts sending the
document.
To send more than one page, press
Yes and go to step g.
g Place the next page on the scanner
glass.
Press OK.
The machine starts scanning the page.
(Repeat steps f and g for each
additional page.)
Stop faxing 4
To stop faxing, press .
(See Software and Network User’s
Guide.)
48
Page 59
Sending a fax
NOTE
Setting scanner glass size for faxing 4
When documents are Letter size, you need to
set the Scan Size to Letter. If you do not,
the side portion of the faxes will be missing.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
Colour fax transmission 4
Your machine can send a colour fax to
machines that support this feature.
Colour faxes cannot be stored in the
machine’s memory. When you send a colour
fax, the machine will send it in real time (even
if Real Time TX is set to Off).
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
4
d Press a or b to display
Glass Scan Size.
e Press Glass Scan Size.
f Press a or b to display A4, A3, Letter,
Legal or Ledger, and then press the
option you want to set.
g Press OK.
h Enter the fax number.
i Press Fax Start.
• You can save the setting you use most
often by setting it as the default setting.
(See Advanced User’s Guide: Setting
your changes as a new default.)
• This setting is only available for sending
documents from the scanner glass.
c Press Options.
d Press a or b to display
Colour Setting.
e Press Colour Setting.
f Press Colour.
g Press OK.
h Enter the fax number.
i Press Fax Start.
Cancelling a fax in process 4
If you want to cancel a fax while the machine
is scanning, dialling or sending, press .
49
Page 60
Chapter 4
NOTE
How to preview an outgoing fax 4
You can preview a fax message before you
send it. You must set Real Time
Transmission and Polling RX to Off before
you use this feature.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Press a or b to display Preview.
Description
Enlarge the fax.
Reduce the fax.
or
or
Scroll vertically.
Scroll horizontally.
Rotate the fax clockwise.
Go back to the previous page.
Go to the next page.
j Press Start.
• To send a colour fax, do not use Fax
Preview.
• The fax message in the memory will be
sent, and then erased when you press
Start.
e Press Preview.
f Press On.
g Press OK.
h Enter the fax number using the dial pad
or Address Book.
i Press Fax Start.
The machine starts scanning the
document and the outgoing fax appears
on the Touchscreen.
When the fax is displayed, press the
Touchscreen to perform the following
operations.
50
Page 61
Sending a fax
NOTE
Transmission Verification Report 4
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the sender’s name or fax number,
the time and date of the transmission,
duration of the transmission, number of
pages sent, and whether or not the
transmission was successful.
There are several settings available for the
Transmission Verification Report:
On: Prints a report after every fax you
send.
On+Image: Prints a report after every fax
you send. A portion of the fax’s first page
appears on the report.
Off: Prints a report if your fax is
unsuccessful due to a transmission error.
The report will also print if the receiving
machine modifies the size of the
document you fax. Off is the default
setting.
Off+Image: Prints a report if your fax is
unsuccessful due to a transmission error.
The report will also print if your fax is
successful, but the receiving machine
modifies the size of the document you fax.
A portion of the fax’s first page appears on
the report.
e Press a or b to display
Report Setting.
f Press Report Setting.
g Press XMIT Report.
h Press a or b to display On, On+Image,
Off, Off+Image, Off2 or
Off2+Image and then press the option
you want to set.
4
i Press .
• If you choose On+Image, Off+Image or
Off2+Image the image will only appear
on the Transmission Verification Report if
Real Time Transmission is set to Off. The
image will not appear on the report when
you send a colour fax.
(See Advanced User’s Guide: Real Time
Transmission.)
• If your transmission is successful, OK will
appear next to RESULT on the
Transmission Verification Report. If the
transmission is not successful, ERROR will
appear next to RESULT.
Off2: Prints a report only if your fax is
unsuccessful due to a transmission error.
Off2+Image: Prints a report only if your
fax is unsuccessful due to a transmission
error. A portion of the fax’s first page
appears on the report.
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
51
Page 62
Receiving a fax 5
Do you want to use the telephone features of your machine (if available), an external
telephone or external telephone answering device connected on the same line as the
machine?
Yes
Fax Only
No
No
No
Manual
Yes
External TAD
Fax/Tel
Are you using the voice message function of
an external telephone answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Yes
5
Receive Modes 5
You must choose a Receive Mode depending on the external devices and telephone services you
have on your line.
Choose the Receive Mode 5
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct receive mode.
For more detailed information on the Receive Modes, see Using Receive Modes on page 54.
To set the Receive Mode follow the instructions:
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display Setup Receive.
f Press Setup Receive.
g Press a or b to display Receive Mode.
52
Page 63
Receiving a fax
NOTE
h Press Receive Mode.
If the option to change the receive mode is unavailable, make sure the BT Call Sign feature is
set to Off. (See Advanced User’s Guide: To enable the machine to work with BT Call Sign
(with your external telephone only).)
i Press a or b to display Fax Only, Fax/Tel, External TAD or Manual, and then press
the option you want.
j Press .
5
53
Page 64
Chapter 5
Using Receive Modes 5
Some Receive Modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the Ring Delay before using these
modes. (See Ring Delay on page 55.)
Fax Only 5
Fax Only mode will automatically answer every call as a fax call.
Fax/Tel 5
Fax/Tel mode helps you manage incoming calls by recognising whether they are fax or voice calls and dealing with them in one of the following ways:
Faxes will be automatically received.
Voice calls will start the F/T Ring to tell you
to pick up the line. The F/T Ring is a fast
double-ring made by your machine.
If you use Fax/Tel mode, see F/T Ring Time
(Fax/Tel mode only) on page 55 and Ring
Delay on page 55.
Manual 5
Manual mode turns off all automatic answering functions unless you are using the BT Call Sign feature.
To receive a fax in Manual mode, lift the
handset of an external telephone. When you
hear fax tones (short repeating beeps), press
Fax Start and choose Receive. You can
also use the Fax Detect feature to receive
faxes by lifting a handset on the same line as
the machine.
(See Fax Detect on page 56.)
External TAD 5
External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
To connect your External TAD, see
Connecting an external TAD (telephone
answering device) on page 66.
54
Page 65
Receiving a fax
Receive Mode settings 5
Ring Delay 5
Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode. If you have external or
extension telephones on the same line as the
machine, choose the maximum number of
rings.
(See Operation from external and extension
telephones on page 68 and Fax Detect
on page 56.)
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
F/T Ring Time (Fax/Tel mode only) 5
When somebody calls your machine, you and
your caller will hear the normal telephone
ring. The number of rings is set by the ring
delay setting.
If the call is a fax, then your machine will
receive it. However, if it is a voice call then the
machine will sound the F/T Ring (a fast
double-ring) for the time you have set in the
F/T Ring Time setting. If you hear the F/T
Ring, it means that you have a voice caller on
the line.
Because the F/T Ring is made by the
machine, extension and external telephones
will not ring. However, you can still answer
the call on any telephone by using a remote
code.
(For more information, see Using remote
codes on page 69.)
5
e Press a or b to display
Setup Receive.
f Press Setup Receive.
g Press a or b to display Ring Delay.
h Press Ring Delay.
i Press the number of times you want the
machine to ring before it answers.
If you choose 0, the machine will answer
immediately and the line will not ring at
all.
j Press .
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Setup Receive.
f Press Setup Receive.
g Press a or b to display
F/T Ring Time.
h Press F/T Ring Time.
i Press how long the machine will ring to
alert you that you have a voice call
(20Secs, 30Secs, 40Secs or
70Secs).
j Press .
55
Page 66
Chapter 5
NOTE
NOTE
f Press Setup Receive.
Even if the caller hangs up during the fast
double-ring, the machine will continue to
ring for the set time.
Fax Detect 5
If Fax Detect is On: 5
The machine receives a fax call
automatically, even if you answer the call.
When you see Receiving on the
Touchscreen or when you hear “chirps”
through the handset you are using, just
replace the handset. Your machine will do the
rest.
If Fax Detect is Off: 5
If you are at the machine and answer a fax
call by lifting the handset, press Fax Start,
then press Receive to receive the fax.
g Press a or b to display Fax Detect.
h Press Fax Detect.
i Press On (or Off).
j Press .
If you answered at an extension or external
telephone, press l 51. (See Operation from
external and extension telephones
on page 68.)
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external telephone
handset, press the remote activation code
l 51.
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Fax Detect to Off.
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Setup Receive.
56
Page 67
Receiving a fax
NOTE
NOTE
NOTE
Fax Preview (Monochrome faxes only)
How to preview a received fax5
You can view received faxes on the
Touchscreen by pressing (Fax) and
then (Received Faxes). When the
machine is in Ready mode, a pop-up
message will appear on the Touchscreen to
alert you of new faxes.
Setting Fax Preview 5
a Press (Settings).
Using Fax Preview 5
When you receive a fax, you will see a pop-up
message on the Touchscreen. (For example:
5
New Fax(es):01 [View])
a Press View.
The Touchscreen will display the fax list.
• The fax list includes old and new faxes.
New faxes are indicated by a blue mark.
• If you want to see a fax that has already
been previewed, press (Fax) and
(Received Faxes).
5
b Press a or b to display the fax number of
the fax you want to see.
c Press the fax you want to see.
b Press (Fax Preview).
c Press On (or Off).
d Press Yes.
e The Touchscreen will tell you that any
future faxes will not be printed as you
receive them.
Press Yes (or No).
f Press .
When Fax Preview is turned on, a backup
copy of received faxes will not be printed
for Fax Forwarding and PC-Fax Receiving
operations, even if you have set Backup
Print to On.
• If your fax is large there may be a delay
before it is displayed.
• The Touchscreen will show the current
page number and total pages of the fax
message. When your fax message is over
99 pages the total number of pages will be
shown as “XX”.
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Chapter 5
Press the Touchscreen or Touchpanel
to perform the following operations.
Description
Enlarge the fax.
Reduce the fax.
or
or
Scroll vertically.
Scroll horizontally.
Rotate the fax clockwise.
Delete the fax.
Press Yes to confirm.
Go back to the previous page.
Go to the next page.
Go back to the fax list.
Print the fax.
Do one of the following:
Press Print All Pages
to print the whole fax
message.
Press
Print Displayed Only
to only print the displayed
page.
Press
Print From Displayed
to print from the displayed
page to the last page.
How to print a fax 5
a Press (Fax).
b Press (Received Faxes).
c Press the fax you want to view.
d Press .
If the fax is multiple pages, go to
step e.
If the fax is a single page, it will start
printing. Go to step f.
e Do one of the following:
Press Print All Pages to print
all pages of the fax. Go to step f.
Press Print Displayed Only to
print the displayed page.
Go to step g.
Press Print From Displayed to
print from the displayed page to the
last page. Go to step g.
f Do one of the following:
To delete the fax, press Yes.
To keep the fax in the memory,
press No.
g Press .
d Press .
58
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Receiving a fax
How to print all faxes in the list 5
a Press (Fax).
b Press (Received Faxes).
c Press Print/Delete.
d Do one of the following:
To print all new faxes, press a or b to
display Print All(New Faxes).
Press Print All(New Faxes).
To print all old faxes, press a or b to
display Print All(Old Faxes).
Press Print All(Old Faxes).
e Press .
Turning off Fax Preview 5
a Press (Settings).
b Press (Fax Preview).
c Press Off.
d Press Yes to confirm.
e If there are faxes stored in the memory,
do one of the following:
5
If you do not want to print the stored
faxes, press Continue.
The machine asks you to confirm the
deletion of the stored faxes.
Press Yes to confirm. Your faxes will
be deleted.
How to delete all faxes in the list 5
a Press (Fax).
b Press (Received Faxes).
c Press Print/Delete.
d Do one of the following:
To delete all new faxes, press a or b
to display
Delete All(New Faxes).
Press Delete All(New Faxes).
To delete all old faxes, press a or b to
display
Delete All(Old Faxes).
Press Delete All(Old Faxes).
e Press Yes to confirm.
If you want to print all the stored
faxes, press
Print All Faxes Before Delete
If you do not wish to turn off Fax
Preview, press Cancel.
f Press .
.
f Press .
59
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6
NOTE
NOTE
NOTE
NOTE
Using PC-FAX 6
PC-FAX Sending 6
You can send a file created in any application
on your PC as a standard fax.
The PC-FAX software can only send
monochrome fax documents.
Sending a file as a PC-FAX 6
Please install MFL-Pro Suite software,
connect your machine and PC before using
PC-FAX sending.
a Create a file in any application on your
PC.
b Click File, then Print. The Print dialog
box appears.
d Enter a fax number using any of the
following methods:
Use the dial pad to enter the number.
If you select the Dial Restriction check
box, a confirmation dialog box will appear
for you to re-enter the fax number. This
feature helps to prevent transmissions to
the wrong destination.
Click the Address Book button, and
then choose a member or group from
the Address Book.
If you make a mistake, click All Clear to
delete all the entries.
e To include a cover page, click
Add Cover Page.
c Choose Brother PC-FAX as your
printer, and then click Print. The
PC-FAX sending dialog box appears:
You can also click the cover page icon
to create or edit a cover page.
f Click Start to send the fax.
• If you want to cancel the fax, click Cancel,
or press on the Touchpanel.
• If you want to redial a number, click Redial
to scroll through the last five fax numbers,
choose a number, and then click Start.
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Using PC-FAX
PC-FAX Receiving
(Windows
If you turn on the PC-FAX Receive feature,
your machine will store received faxes in the
memory and send them to your PC. You can
then use your PC to view and store these
faxes.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC.
Do one of the following:
(Windows
Windows
From (Start), select All Programs,
Brother, MFC-XXXX, PC-FAX Receiving,
and select Receive. (where XXXX is your
model name.)
®
XP, Windows Vista® and
®
7)
®
) 6
e Press a or b to display
Setup Receive.
f Press Setup Receive.
g Press a or b to display
Memory Receive.
h Press Memory Receive.
i Press a or b to display
PC Fax Receive.
j Press PC Fax Receive.
k The Touchscreen shows the message
Run PC-Fax on your computer.
Press OK.
l Press a or b to display <USB> or the
name of the PC you want to receive
faxes if you are on a network.
Press <USB> or the name of the PC.
Press OK.
m If Fax Preview is set to Off, press
Backup Print: On or
Backup Print: Off.
n Press .
6
(Windows
Click (Brother Utilities), and then click
the drop-down list and select your model
name (if not already selected). Click
PC-FAX Receive in the left navigation bar,
and then click Receive.
If you choose Backup Print: On, the
machine will also print the fax.
®
8)
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
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Chapter 6
NOTE
• PC-FAX Receive is not supported by Mac
OS.
• Before you can set up PC-FAX Receive,
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
(See Software and Network User’s
Guide.)
• If you get an error message and the
machine cannot print the faxes in the
memory, you can use this setting to
transfer your faxes to your PC. (See
Transferring your faxes or Fax Journal
report on page 114.)
• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not send the fax to your
PC.
• To change the destination PC, repeat
steps a to n.
62
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7
NOTE
Telephone and external devices 7
Voice operations 7
Fax/Tel mode 7
When the machine is in Fax/Tel mode, it will
use the F/T Ring (fast double-ring) to alert
you to pick up a voice call.
If you are at an external telephone, lift the
handset of the external telephone, and then
press Pickup to answer.
If you are at an extension telephone, you'll
need to lift the handset during the F/T Ring
Time and then press #51 between the fast
double-rings. If no one is on the line, or if
someone wants to send you a fax, send the
call back to the machine by pressing l 51.
Caller ID (U.K. and Ireland only) 7
You can print a list of the Caller ID information
received by your machine. (See Advanced
User’s Guide: How to print a report.)
The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
Setting the Caller ID to On 7
If you have Caller ID on your line, then this
function should be set to On to display the
caller's telephone number on the
Touchscreen as the telephone rings.
7
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
After a few rings, the Touchscreen shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the
Touchscreen, but the call information stays
stored in the Caller ID memory.
You can view the list or choose one of these
numbers to fax to, add to Address Book, or
delete from the history. (See Caller ID history
on page 73.)
The ID Unknown message means the
call originated outside your Caller ID
service area.
The ID Withheld message means the
caller has intentionally blocked the
transmission of their information.
d Press Fax.
e Press a or b to display
Miscellaneous.
f Press Miscellaneous.
g Press Caller ID.
h Press On (or Off).
i Press .
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Chapter 7
NOTE
NOTE
NOTE
Telephone services 7
Your machine supports the Caller ID
subscriber telephone service that some
telephone companies offer.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, answering services, alarm
systems or other custom features on one
telephone line may create problems with the
operation of your machine.
Caller ID is available for U.K. and Ireland
only.
Setting the Telephone Line Type 7
If you are connecting the machine to a line
that features PBX or ISDN to send and
receive faxes, it is also necessary to change
the Telephone Line Type accordingly by
completing the following steps:
i Press On or Always.
If you choose On, the machine dials a
prefix number before the fax number you
dial only when R is pressed.
If you choose Always, the machine
always automatically dials a prefix number
before the fax number.
j Press Dial Prefix.
k Enter the prefix number using the
keyboard on the Touchscreen.
Press OK.
You can use the numbers 0 to 9, #, l and !.
You cannot use ! with any other numbers
or characters.
l Press .
PBX and TRANSFER 7
a Press (Settings).
b Press All Settings.
c Press a or b to display
Initial Setup.
d Press Initial Setup.
e Press a or b to display
Phone Line Set.
f Press Phone Line Set.
g Press Normal, PBX or ISDN.
h Do one of the following:
If you choose PBX, go to step i.
If you choose ISDN or Normal, go to
step l.
The machine is initially set to Normal, which
lets the machine connect to a standard PSTN
(Public Switched Telephone Network) line.
However, many offices use a central
telephone system or Private Branch
Exchange (PBX). Your machine can be
connected to most types of PBX. The
machine's recall feature supports timed break
recall only (TBR). TBR will work with most
PBX systems allowing you to gain access to
an outside line, or transfer calls to another
extension. The feature works when the R on
the Touchscreen is pressed.
64
Page 75
NOTE
You can program a press of the R button
as part of a number stored in Address
Book. When programming the Address
Book number, press R first (the
Touchscreen shows ‘!’), then enter the
telephone number. If you do this, you do
not need to press R each time before you
dial using an Address Book. (See Storing
numbers on page 74.) However, if your
Telephone Line Type is not set to PBX on
the machine, you cannot use the Address
Book number that the R is programmed
into.
Voice over Internet Protocol
Telephone and external devices
(VoIP) 7
VoIP is a type of phone system that uses an
Internet connection instead of a traditional
telephone line. Telephone providers
frequently bundle VoIP together with Internet
and cable services.
Your machine may not work with some VoIP
systems. If you want to use your machine to
send and receive faxes on a VoIP system,
make sure that one end of your telephone
cord is connected to the socket labelled LINE
on your machine. The other end of the
telephone cord may be connected to a
modem, phone adapter, splitter, or other such
device.
7
If you have questions about how to
connect your machine to the VoIP
system, please contact your VoIP
provider.
After you have connected your machine to
the VoIP system, check for a dial tone. Lift the
external telephone's handset and listen for a
dial tone. If there is no dial tone, please
contact your VoIP provider.
If you are having problems sending or
receiving faxes over a VoIP system, we
recommend changing the machine’s modem
speed to the Basic(for VoIP) setting
(see Telephone line interference / VoIP
on page 135).
65
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Chapter 7
NOTE
IMPORTANT
Connecting an external TAD (telephone answering device)
DO NOT connect a TAD elsewhere on the
same telephone line.
7
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine “listens” for fax calling
(CNG) tones. If it hears them, the machine
takes over the call and receives the fax. If it
does not hear CNG tones, the machine lets
the TAD continue playing your outgoing
message so your caller can leave a voice
message.
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings, there are only 8 to 10 seconds of CNG
tones left for the fax “handshake”. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
Connection settings 7
The external TAD must be connected as
shown in the previous illustration.
a Using both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
b Carefully guide the telephone line cord
into the cable channel and out the back
of the machine.
c Lift the scanner cover to release the
lock. Gently push the scanner cover
support down and close the scanner
cover using both hands.
d Set your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
e Record the outgoing message on your
external TAD.
If you do not receive all your faxes,
shorten the Ring Delay setting on your
external TAD.
1TAD
When the TAD answers a call, the
Touchscreen shows Telephone.
f Set the TAD to answer calls.
g Set the Receive Mode to
External TAD. (See Choose the
Receive Mode on page 52.)
1
1
66
Page 77
Telephone and external devices
NOTE
NOTE
NOTE
Recording an outgoing message (OGM) on an external TAD 7
Timing is important in recording this
message.
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b Limit your speaking to 20 seconds.
We recommend beginning your OGM with
an initial 5 second silence because the
machine may not hear the fax tones over
a voice. You may try omitting this pause,
but if your machine has trouble receiving,
then you must re-record the OGM to
include it.
External and extension telephones
Connecting an external or extension telephone 7
You can connect a separate telephone to
your machine as shown in the diagram.
1
2
1 Extension telephone
2 External telephone
7
7
Multi-line connections (PBX) 7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi-line system, we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator, we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate correctly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
Make sure the Telephone Line Type is set
to PBX. (See Setting the Telephone Line
Type on page 64.)
Please make sure you use an external
telephone with a cable no more than
3 metres long.
67
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Chapter 7
NOTE
Operation from external and extension telephones 7
If you answer a fax call on an extension or an
external telephone, you can make your
machine take the call by using the Remote
Activation Code. When you press the Remote
Activation Code l 51, the machine starts to
receive the fax.
If the machine answers a voice call and fast
double-rings for you to take over, use the
Remote Deactivation Code #51 to take the
call at an extension telephone. (See F/T Ring
Time (Fax/Tel mode only) on page 55.)
If you answer a call and no one is on the line:
Assume you are receiving a manual fax.
Press l 51 and wait for the chirp or until the
Touchscreen shows Receiving, and then
hang up.
You can also use the Fax Detect feature to
make your machine automatically take the
call. (See Fax Detect on page 56.)
Using extension telephones (U.K. only) 7
Your premises may already be wired with
parallel extension telephones, or you may
plan to add extension telephones to your line,
as well as your machine. While the simplest
arrangement is a straightforward parallel
connection, there are some problems with
this. The most obvious is inadvertent
interruption of a facsimile transmission
caused by someone picking up an extension
telephone to make an outgoing call. Also, the
remote activation code feature may not
operate reliably in such a simple
configuration.
7
This machine may also be set to make a
delayed transmission (i.e. a transmission at a
pre-set time). This pre-set job may coincide
with someone picking up an extension
handset.
These problems can easily be eliminated, if
you arrange modification of your extension
wiring circuit, such that extension devices are
connected “downstream” of your machine in
a master/slave configuration (see fig. 2). In
this configuration the machine can always
detect whether a telephone is in use. Thus it
will not attempt to seize the line during that
time. This is known as “telephone off-hook
detection.”
The inadvisable configuration is shown in
figure 1, and the recommended master/slave
configuration is shown in figure 2.
This new connection configuration can be
arranged by contacting BT, Kingston upon
Hull Telecommunications, your PBX
maintainer or a qualified telephone
installation company as appropriate. Simply
explained, the extension telephone circuit
should be terminated on a normal modular
plug (BT 431A style), which in turn should be
put into the modular socket of the white
“T”-shaped connector provided as part of the
line cord assembly.
68
Page 79
Telephone and external devices
NOTE
FAX
11
2
3
FAX
11
2
3
Inadvisable connection of extension
sockets (Fig. 1.)
1 Extension socket
2 Master socket
3 Incoming line
7
Recommended connection of extension
sockets (Fig. 2.)
7
Using remote codes 7
Remote Activation Code 7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialling the Remote Activation
Code l 51. Wait for the chirping sounds and
then replace the handset. (See Fax Detect
on page 56.)
If you answer a fax call at the external
telephone, you can make the machine
receive the fax by pressing Fax Start and
choose Receive.
Remote Deactivation Code 7
If you receive a voice call and the machine is
in Fax/Tel mode, it will start to sound the F/T
Ring (fast double-ring) after the initial ring
delay. If you pick up the call on an extension
telephone, you can turn the F/T Ring off by
pressing #51 (make sure you press this
between the rings).
7
1 Extension socket
2 Master socket
3 Incoming line
The fax machine must be plugged into the
master socket.
These telephones are now connected as
external devices (See Connecting an
external or extension telephone
on page 67), because they are connected
to the fax machine via the T-connector.
If the machine answers a voice call and fast
double-rings for you to take over, you can
take the call at the external telephone by
pressing Pickup.
Changing the remote codes 7
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Remote Activation Code is l 51. The preset
Remote Deactivation Code is #51. If you
want to, you can replace them with your own
codes.
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Setup Receive.
69
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Chapter 7
NOTE
f Press Setup Receive.
g Press a or b to display Remote Codes.
h Press Remote Codes.
i Do one of the following:
If you want to change the Remote
Activation Code, press Act.Code.
Enter the new code, and then
press OK.
If you want to change the Remote
Deactivation Code, press
Deact.Code.
Enter the new code, and then
press OK.
If you do not want to change the
Codes, go to step j.
If you want to turn the Remote Codes
Off (or On), press Remote Codes.
Press Off (or On).
j Press .
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Remote Activation Code and
Remote Deactivation Code to another
three-digit code using the numbers 0-9, l,
#.
• Remote Codes might not work with some
telephone systems.
70
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8
NOTE
Dialling and storing numbers 8
How to dial 8
Manual dialling 8
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press all of the digits of the fax number.
Dialling from the Address Book 8
a Load your document.
b Press (Fax).
c Press (Address Book).
d Do one of the following:
Press a or b to display the number
you want to dial.
Press , and then enter the first
letter of the name and press OK.
Press the name you want to dial.
If the name has two numbers, go to
step e.
8
d Press Fax Start.
If the name has one number, go to
step f.
If the LDAP search is available, the result
will be shown on the Touchscreen with
.
(For details, see Software and Network
User’s Guide.)
e Press the number you want to dial.
f To send a fax, press Apply.
g Press Fax Start.
The machine scans and sends the fax.
71
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Chapter 8
NOTE
Fax Redial 8
If you are sending a fax automatically and the
line is busy, the machine will redial up to three
times at five minute intervals.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Redial.
d Press Fax Start.
Additional Dialling Operations
Outgoing Call history 8
The last 30 numbers you sent a fax to will be
stored in the outgoing call history. You can
choose one of these numbers to fax to, add to
the Address Book, or delete from the history.
a Press (Fax).
b Press (Call History).
c Press Outgoing Call.
d Press the number you want.
e Do one of the following:
8
• In Real Time Transmission the automatic
redial feature does not work when you are
using the scanner glass.
• Redial will change to Pause when you
enter a fax number.
• Redial only works if you dialled from the
machine.
To send a fax, press Apply.
Press Fax Start.
If you want to store the number,
press Edit and then press
Add to Address Book.
(See Advanced User’s Guide:
Storing Address Book numbers from
the Outgoing Call history.)
If you want to delete the number from
the Outgoing Call history list, press
Edit and then press Delete.
Press Yes to confirm.
Press .
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Page 83
Caller ID history 8
NOTE
NOTE
Dialling and storing numbers
This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID (U.K. and Ireland
only) on page 63.)
The numbers, or names if available, from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to Address Book, or
delete from the history. When the thirty-first
call comes into the machine, it replaces
information about the first call.
If you are not a Caller ID subscriber, you
can still view call dates from the Caller ID
history and delete entries from the list.
a Press (Fax).
You can print the Caller ID list.
(See Advanced User’s Guide: How to
print a report.)
8
b Press (Call History).
c Press Caller ID history.
d Press the number or the name you want.
e Do one of the following:
To send a fax, press Apply.
Press Fax Start.
If you want to store the number,
press Edit and then press
Add to Address Book.
(See Advanced User’s Guide:
Storing Address Book numbers from
the Caller ID history.)
If you want to delete the number from
the Caller ID history list, press Edit
and then press Delete.
Press Yes to confirm.
Press .
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Chapter 8
NOTE
NOTE
Storing numbers 8
You can set up your machine to do the
following types of easy dialling: Address Book
and Groups for broadcasting faxes.
If you lose electrical power, the Address
Book numbers that are in the memory will
not be lost.
Storing a pause 8
When you are storing Address Book
numbers, you can insert one or more 3.5
second pauses by pressing Pause on the
Touchscreen.
Storing Address Book numbers 8
You can store up to 100 Addresses with a
name, and each name can have two
numbers.
a Press (Fax).
i Enter the first fax or telephone number
using the keyboard on the Touchscreen
(up to 20 digits).
Press OK.
• Be sure to include the area code when
entering a fax or telephone number.
Depending on the country, the Caller ID
names and history may not be displayed
correctly if the area code is not registered
with the fax or telephone number.
• If you downloaded the Internet Fax
feature:
If you want to store an E-mail address to
use with Internet Fax or Scan to E-mail
server, press and enter the E-mail
address and press OK. (See Entering Text
on page 186.)
j If you want to store a second fax or
telephone number, press Address 2.
Enter the second fax or telephone
number using the keyboard on the
Touchscreen (up to 20 digits).
Press OK.
b Press (Address Book).
c Press Edit.
d Press a or b to display
Add New Address.
e Press Add New Address.
f Press Name.
g Enter the name using the keyboard on
the Touchscreen (up to 16 characters).
Press OK.
(For help entering letters, see Entering
Text on page 186.)
h Press Address 1.
k Press OK to confirm.
l Do one of the following:
To store another Address Book
number, repeat steps c to k.
To finish storing numbers, press .
74
Page 85
Dialling and storing numbers
NOTE
Changing or deleting Address Book names or numbers 8
You can change or delete an Address Book
name or number that has already been
stored.
a Press (Fax).
b Press (Address Book).
c Press Edit.
d Do one of the following:
Press a or b to display Change.
Press Change to edit the name or
numbers of an address. Go to
step e.
Press a or b to display Delete.
Press Delete.
Choose the numbers you want to
delete by pressing them to display a
red check mark.
Press OK.
g Do one of the following:
If you want to change the name,
press Name.
Enter the new name (up to 16
characters) using the keyboard on
the Touchscreen. (For help entering
letters, see Entering Text
on page 186.)
Press OK.
If you want to change the first fax or
telephone number, press
Address 1.
Enter the new fax or telephone
number (up to 20 digits) using the
keyboard on the Touchscreen.
Press OK.
If you want to change the second fax
or telephone number, press
Address 2.
Enter the new fax or telephone
number (up to 20 digits) using the
keyboard on the Touchscreen.
Press OK.
How to change the stored name or
number:
8
Press Yes to confirm. Go to step i.
e Press a or b to display the number you
want to change.
f Press the number you want to change.
If you want to change a character or a
stored number, press d or c to position the
cursor to highlight the character or the
number you want to change, and then
press . Enter the new character or
number.
h Do one of the following:
Press OK to finish.
To change another Address Book
number, repeat steps c to h.
To make more changes, return
to g.
i Press .
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9
Making copies 9
How to copy 9
The following steps demonstrate a basic copy
operation.
a Do one of the following to load your
document:
Place the document face up in the
ADF.
(See Using the ADF on page 44.)
Place the document face down on
the scanner glass.
(See Using the scanner glass
on page 45.)
b Press (Copy).
The Touchscreen shows:
Stop copying 9
To stop copying, press .
1
1 No. of Copies
You can enter the number of copies by
pressing - or + on the Touchscreen (as
shown above) or by using the dial pad.
c If you want more than one copy, enter
the number (up to 99).
d Press Mono Start or Colour Start.
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Copy options 9
NOTE
You can change the following copy settings.
Making copies
If you want to sort copies, use the ADF.
a Press (Copy).
b Press Options.
c Press a or b to scroll through the copy
settings.
When the setting you want is displayed,
press it and choose your option.
d When you have finished changing
options, press OK.
(Basic User’s Guide)
For information about changing the following
copy settings, see pages 77 to 78.
Paper Type
Paper Size
Tray Select (MFC-J6720DW)
ADF HighSpeed Mode
(Advanced User’s Guide)
For information about changing the following
copy settings, see Advanced User’s Guide:
Copy options.
Quality
Paper Type 9
If you are copying on a special type of paper,
set the machine for the type of paper you are
using to get the best print quality.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Press a or b to display Paper Type.
f Press Paper Type.
g Press a or b to display Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossy or Transparency,
and then press the option you want to
set.
h If you do not want to change additional
settings, press OK.
9
Enlarge/Reduce
Page Layout
2in1(ID)
Stack/Sort
Density
2-sided Copy
Ink Save Mode
Thin Paper Copy
Auto Deskew
Book Copy
Watermark Copy
Remove Background Colour
Set New Default
Factory Reset
i Press Mono Start or Colour Start.
Paper Size 9
If you are copying on paper other than A4
size, you will need to change the Paper Size
setting. You can copy only on A4, A5, A3,
Photo (10 15 cm), Letter, Legal or Ledger
paper.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
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Chapter 9
NOTE
NOTE
NOTE
e Press a or b to display Paper Size.
f Press Paper Size.
g Press a or b to display A4, A5, A3,
10x15cm, Letter, Legal or Ledger,
and then press the option you want to
set.
If you are using the manual feed slot insert
only one sheet of paper at a time. (See
Loading paper in the manual feed slot
on page 33.)
h If you do not want to change further
settings, press OK.
i Press Mono Start or Colour Start.
Tray Select (MFC-J6720DW) 9
ADF High Speed Mode copying 9
When copying multi-page A4 or Letter size
documents, you can print multiple copies
faster by placing the documents face up,
long edge first in the ADF. (See Using the
ADF on page 44.)
a Place your document face up, long side
edge first in the ADF.
b Press (Copy).
c Press the Options.
d Press a or b to display
ADF HighSpeed Mode.
e Press ADF HighSpeed Mode.
You can change the tray temporarily for the
next copy. To change the default tray setting,
see Tray use in Copy mode (MFC-J6720DW)
on page 38.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Press a or b to display Tray Select.
f Press Tray Select.
g Press Tray #1, Tray #2 or
Auto Tray Select.
h If you do not want to change additional
settings, press OK.
f Press On (or Off).
g Read the information on the
Touchscreen, and then confirm it by
pressing OK.
h If you do not want to change more
settings, press OK.
Change Paper Size to A4 or Letter to
match the paper size of your document.
i Press Mono Start or Colour Start.
The machine scans the document and
starts printing.
Enlarge/Reduce, Page Layout,
Auto Deskew and
Advanced Settings are not available
with ADF HighSpeed Mode.
i Press Mono Start or Colour Start.
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Printing photos from a memory
10
card or USB Flash drive
PhotoCapture Center™ operations (PHOTO mode)
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media or a USB Flash drive.
(See Print Images on page 82.)
You can scan documents and save them
directly to a memory card or USB Flash drive.
(See How to scan to a memory card or USB
Flash drive on page 83.)
If your machine is connected to a computer,
you can use your computer to access a
memory card or USB Flash drive that is
inserted in the front of the machine.
10
10
(See Software and Network User’s Guide.)
Using a memory card or USB Flash drive 10
Your Brother machine has media drives
(slots) for use with the following popular
digital camera media: Memory Stick Duo™,
Memory Stick PRO Duo™, SD Memory Card,
SDHC Memory Card, SDXC Memory Card,
MultiMedia Card, MultiMedia Card plus and a
USB Flash drive.
The PhotoCapture Center™ feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
10
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Chapter 10
IMPORTANT
1
2
Getting started 10
a Open the media slot cover.
b Firmly put a memory card or USB Flash drive into the correct slot.
1 USB Flash drive
The USB direct interface supports only a USB Flash
drive, a PictBridge-compatible camera, or a digital
camera that uses the USB mass storage standard. Any
other USB devices are not supported.
2 Memory card slot
Slot Compatible memory cards
Upper slot
Lower slot
Memory Stick Duo™
Memory Stick PRO Duo™
Memory Stick Micro™ (M2™)
(Adapter required)
SD Memory Card
SDHC Memory Card
SDXC Memory Card
MultiMedia Card
80
MultiMedia Card plus
miniSD (Adapter required)
miniSDHC (Adapter required)
microSD (Adapter required)
microSDHC (Adapter required)
MultiMedia Card mobile
(Adapter required)
Page 91
Printing photos from a memory card or USB Flash drive
IMPORTANT
• DO NOT insert a Memory Stick Duo™ into the lower SD slot, this may cause damage to the
machine.
• DO NOT insert more than one media card in the machine at the same time. Doing this may
cause damage to the machine.
• DO NOT unplug the power cord or remove the memory card or USB Flash drive from the media
drive (slot) or USB direct interface while the machine is reading or writing to the memory card
or USB Flash drive. You will lose your data or damage the card.
The machine can only read one device at a time.
10
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Chapter 10
Print Images 10
View Photos 10
You can preview your photos on the
Touchscreen before you print them. If your
photos are large files there may be a delay
before each photo is displayed.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display View Photos.
e Press View Photos.
f Do one of the following:
k Read and confirm the displayed list of
options and do one of the following:
If you want to change the print
settings, press Print Settings.
(See Advanced User’s Guide:
PhotoCapture Center™ print
settings.)
If you do not want to change any
settings, go to step l.
l Press Start to print.
If you want to choose photos to print
or print more than one for an image,
go to step g.
If you want to print all photos, press
Print All. Press Yes to confirm.
Go to step j.
g Press d or c to display the photo you
want to print, and then press it.
h Enter the number of copies you want
either by entering the number of copies
or by pressing + or -.
Press OK.
i Repeat steps g and h until you have
chosen all the photos you want to print.
j Press OK.
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Printing photos from a memory card or USB Flash drive
NOTE
IMPORTANT
PhotoCapture Center™ print settings
You can temporarily change the print settings
for the next print.
The machine returns to its default settings
after 1 minute.
You can save the print settings you use
most often by setting them as the default.
(See Advanced User’s Guide: Setting
your changes as a new default.)
How to scan to a
10
memory card or USB
Flash drive
You can scan monochrome and colour
documents to a memory card or USB Flash
drive. Monochrome documents will be stored
in PDF (*.PDF) or TIFF (*.TIF) file formats.
Colour documents may be stored in PDF
(*.PDF) or JPEG (*.JPG) file formats. The
factory setting is Colour, 200 dpi and the
default format is PDF. The machine creates
file names based on the current date.
(See Quick Setup Guide.) For example, the
fifth image scanned on July 1, 2013 would be
named 01071305.PDF. You can change the
colour and resolution.
a Load your document.
10
b Open the media slot cover.
c Put the memory card or USB Flash drive
in the correct slot.
d Press Scan to Media.
DO NOT take out the memory card or
USB Flash drive while the machine is
reading or writing to it to avoid damaging
the card, USB Flash drive, or the data
stored on them.
e Do one of the following:
If you want to use the default
settings, go to j.
If you want to change the default
settings, go to f.
f Press Options.
10
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Chapter 10
NOTE
NOTE
g Choose the settings for
ADF High Speed Mode, Scan Type,
Resolution, File Type,
Scan Size, Scan Long Paper,
File Name, Auto Crop and
Remove Background Colour as
required.
• If you chose colour in the scan type
setting, you cannot choose the file type
TIFF.
• If you chose monochrome in the scan type
setting, you cannot choose the file type
JPEG.
• Scan Long Paper is available only
when using the ADF.
• Remove Background Colour
removes the base colour of documents to
make the scanned data more
recognizable.
h The file name is set automatically.
However, you can create a name of your
choice using the keyboard on the
Touchscreen. Press File Name, and
then enter the file name. You can only
change the first 6 digits of the file name.
Press OK.
i Press OK.
If you want to save the settings as a
shortcut, press Save as Shortcut.
j Press Start.
If you are using the scanner glass, the
Touchscreen shows Next page?.
Press Yes or No. After you finish
scanning, make sure you choose No
before removing the memory card or
USB Flash drive from the machine.
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How to print from a computer 11
11
Printing a document 11
The machine can receive and print data from
your computer. To print from a computer, you
must install the printer driver.
(For more information, see Software and
Network User’s Guide.)
a Install the Brother printer driver from the
CD-ROM or Brother website.
(See Quick Setup Guide.)
b From your application, choose the Print
command.
c Choose the name of your machine in the
Print dialog box and click Properties or
Preferences, depending on the
application you are using.
d Choose the settings you want to change
in the Properties dialog box.
Commonly used settings include:
Media Type
Print Quality
Paper Size
Orientation
Colour / Greyscale
Ink Save Mode
Scaling
2-sided / Booklet
e Click OK.
f Click Print (or OK depending on the
application you are using) to begin
printing.
11
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How to scan to a computer 12
12
Before scanning 12
To use the machine as a scanner, install a scanner driver. If the machine is on a network,
configure it with a TCP/IP address.
Install the scanner drivers from the CD-ROM. (See Quick Setup Guide: Install MFL-Pro Suite.)
Configure the machine with a TCP/IP address if network scanning does not work.
(See Software and Network User’s Guide.)
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How to scan to a computer
NOTE
Scanning a document as a PDF file using
ControlCenter4 (Windows
(For detailed information, see Software and Network User’s Guide.)
• The screens on your PC may vary depending on your model.
• This section is based on using the Advanced Mode of ControlCenter4.
ControlCenter4 is a software utility that lets you quickly and easily access the applications you use
most often. Using ControlCenter4 eliminates the need to manually launch specific applications.
a Load your document. (See How to load documents on page 44.)
®
) 12
b (Windows
Open ControlCenter4 by clicking (Start)/All Programs/Brother/MFC-XXXX (where
XXXX is your model name)/ControlCenter4. The ControlCenter4 application will open.
(Windows®8)
Click (Brother Utilities), and then click the drop-down list and select your model name
(if not already selected). Click SCAN in the left navigation bar, and then
click ControlCenter4. The ControlCenter4 application will open.
®
XP, Windows Vista® and Windows®7)
c If the ControlCenter4 Mode screen appears, choose the Advanced Mode, and then click
OK.
12
d Make sure the machine you want to use is selected from the Model drop-down list.
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Chapter 12
e Set the scanning configuration.
Click Configuration, and then select Button settings, Scan and File.
The configuration dialog box appears. You can change the default settings.
1
2
3
4
5
1 Choose PDF (*.pdf) from the File Type drop-down list.
2 You can enter the file name you want to use for the document.
3 You can save the file to the default folder, or choose your preferred folder by clicking the
(Browse) button.
4 You can choose a scanning resolution from the Resolution drop-down list.
5 You can choose the document size from the Document Size drop-down list.
f Click OK.
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How to scan to a computer
g Click File.
h Press Scan.
The machine starts the scanning process. The folder where the scanned data is saved will
open automatically.
89
12
Page 100
Chapter 12
How to change the machine’s SCAN mode settings for PDF scanning
You can change your machine’s Scan mode settings using ControlCenter4. (Windows®)
a (Windows
Open ControlCenter4 by clicking (Start)/All Programs/Brother/MFC-XXXX (where
XXXX is your model name)/ControlCenter4. The ControlCenter4 application will open.
(Windows
Click (Brother Utilities), and then click the drop-down list and select your model name
(if not already selected). Click SCAN in the left navigation bar, and then click
ControlCenter4. The ControlCenter4 application will open.
b Make sure the machine you want to use is selected from the Model drop-down list.
c Click the Device Settings tab.
d Click Device Scan Settings.
®
XP, Windows Vista® and Windows®7)
®
8)
12
90
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