Brother MFC-J6720DW User Guide
Basic User’s Guide
MFC-J6520DW
MFC-J6720DW
Version 0
UK/IRE/GEN
If you need to contact Customer Service
Please complete the following information for future
reference:
Model Number: MFC-J6520DW and MFC-J6720DW
(Circle your model number)
1
Serial Number:
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
© 2013 Brother Industries, Ltd. All rights reserved.
User's Guides and where do I find them?
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Quick Setup Guide Follow the instructions for setting up your machine,
and installing the drivers and software for the
operating system and connection type you are
using.
Basic User’s Guide Learn the basic Fax, Copy, Scan and PhotoCapture
Center™ operations and how to replace
consumables. See troubleshooting tips.
Advanced User’s Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and performing
routine maintenance.
Software and Network
User’s Guide
This Guide provides instructions for Scanning,
Printing, PC-Fax and other operations that can be
performed by connecting your Brother machine to a
computer. You can also find useful information
about using the Brother ControlCenter utility, using
your machine in a network environment, and
frequently used terms.
Printed / In the box
Printed / In the box
Printed / In the box
PDF file / CD-ROM
HTML file / CD-ROM
1
Web Connect Guide This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.
AirPrint Guide This Guide provides information for using AirPrint to
print from OS X v10.7.x, 10.8.x and your iPhone,
iPod touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.
Google Cloud Print
Guide
This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.
Wi-Fi Direct™ Guide This Guide provides details on how to configure and
use your Brother machine for wireless printing
directly from a mobile device supporting the Wi-Fi
Direct™ standard.
Mobile Print/Scan Guide
for Brother iPrint&Scan
This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.
1
This may differ depending on your country.
2
Visit us at http://solutions.brother.com/.
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
2
2
2
2
2
i
Table of Contents
(Basic User’s Guide)
1 General information 1
Using the documentation .......................................................................................1
Symbols and conventions used in the documentation ....................................1
Accessing Brother Utilities (Windows
Accessing the Advanced User’s Guide and Software and
Network User’s Guide......................................................................................... 2
Viewing User’s Guides ....................................................................................2
How to access Guides for Advanced Features...................................................... 4
Accessing Brother Support (Windows
Accessing Brother Support (Macintosh) ................................................................ 5
Control panel overview ..........................................................................................6
2.7"(67.5 mm) Touchscreen LCD ....................................................................8
Basic Operations ...........................................................................................11
Changing the keyboard setting......................................................................12
Shortcut Settings ................................................................................................. 12
Adding Copy Shortcuts..................................................................................12
Adding Fax Shortcuts .................................................................................... 13
Adding Scan Shortcuts ..................................................................................14
Adding Web Connect Shortcuts .................................................................... 15
Changing Shortcuts.......................................................................................16
Editing Shortcut Names................................................................................. 17
Deleting Shortcuts .........................................................................................17
Recalling Shortcuts........................................................................................ 17
Volume Settings................................................................................................... 18
Ring Volume ..................................................................................................18
Beeper Volume..............................................................................................18
Speaker Volume............................................................................................19
Touchscreen LCD ................................................................................................19
Setting the Backlight brightness ....................................................................19
®
8) ............................................................. 1
®
)................................................................ 4
2 Loading paper 20
Loading paper and other print media...................................................................20
Loading paper in paper tray #1............................................................................20
Loading smaller paper (Photo, Photo L, Photo 2L or envelopes)..................25
Loading paper in paper tray #2 (MFC-J6720DW)................................................28
Loading paper in the manual feed slot.................................................................33
Unprintable area ..................................................................................................36
Paper settings......................................................................................................37
Paper Type (MFC-J6520DW)........................................................................37
Paper Size (MFC-J6520DW).........................................................................37
Paper Size and Type (MFC-J6720DW).........................................................37
Tray use in Copy mode (MFC-J6720DW) .....................................................38
Tray use in Fax mode (MFC-J6720DW)........................................................39
ii
Acceptable paper and other print media..............................................................39
Recommended print media ...........................................................................40
Handling and using print media.....................................................................40
Choosing the right print media.......................................................................41
3 Loading documents 44
How to load documents .......................................................................................44
Using the ADF ............................................................................................... 44
Using the scanner glass ................................................................................ 45
Unscannable area .........................................................................................46
4 Sending a fax 47
How to send a fax ................................................................................................ 47
Stop faxing..................................................................................................... 48
Setting scanner glass size for faxing .............................................................49
Colour fax transmission ................................................................................. 49
Cancelling a fax in process............................................................................ 49
How to preview an outgoing fax .................................................................... 50
Transmission Verification Report...................................................................51
5 Receiving a fax 52
Receive Modes....................................................................................................52
Choose the Receive Mode .................................................................................. 52
Using Receive Modes..........................................................................................54
Fax Only ........................................................................................................ 54
Fax/Tel........................................................................................................... 54
Manual...........................................................................................................54
External TAD ................................................................................................. 54
Receive Mode settings ........................................................................................55
Ring Delay ..................................................................................................... 55
F/T Ring Time (Fax/Tel mode only)...............................................................55
Fax Detect ..................................................................................................... 56
Fax Preview (Monochrome faxes only) ...............................................................57
How to preview a received fax....................................................................... 57
Turning off Fax Preview................................................................................. 59
6Using PC-FAX 60
PC-FAX Sending .................................................................................................60
Sending a file as a PC-FAX...........................................................................60
PC-FAX Receiving (Windows
®
)........................................................................... 61
iii
7 Telephone and external devices 63
Voice operations..................................................................................................63
Fax/Tel mode................................................................................................. 63
Caller ID (U.K. and Ireland only)....................................................................63
Telephone services..............................................................................................64
Setting the Telephone Line Type...................................................................64
Voice over Internet Protocol (VoIP) ............................................................... 65
Connecting an external TAD (telephone answering device)................................66
Connection settings.......................................................................................66
Recording an outgoing message (OGM) on an external TAD.......................67
Multi-line connections (PBX) .........................................................................67
External and extension telephones......................................................................67
Connecting an external or extension telephone ............................................67
Operation from external and extension telephones.......................................68
Using extension telephones (U.K. only) ........................................................68
Using remote codes.......................................................................................69
8 Dialling and storing numbers 71
How to dial ...........................................................................................................71
Manual dialling...............................................................................................71
Dialling from the Address Book ..................................................................... 71
Fax Redial .....................................................................................................72
Additional Dialling Operations.............................................................................. 72
Outgoing Call history ..................................................................................... 72
Caller ID history ............................................................................................. 73
Storing numbers .................................................................................................. 74
Storing a pause .............................................................................................74
Storing Address Book numbers.....................................................................74
Changing or deleting Address Book names or numbers ...............................75
9 Making copies 76
How to copy .........................................................................................................76
Stop copying ..................................................................................................76
Copy options ........................................................................................................ 77
Paper Type....................................................................................................77
Paper Size.....................................................................................................77
Tray Select (MFC-J6720DW) ........................................................................78
ADF High Speed Mode copying ....................................................................78
10 Printing photos from a memory card or USB Flash drive 79
PhotoCapture Center™ operations (PHOTO mode) ...........................................79
Using a memory card or USB Flash drive .....................................................79
Getting started ..................................................................................................... 80
Print Images.........................................................................................................82
View Photos................................................................................................... 82
PhotoCapture Center™ print settings.................................................................. 83
How to scan to a memory card or USB Flash drive............................................. 83
iv
11 How to print from a computer 85
Printing a document ............................................................................................. 85
12 How to scan to a computer 86
Before scanning ................................................................................................... 86
Scanning a document as a PDF file using ControlCenter4 (Windows
How to change the machine’s SCAN mode settings for PDF scanning ..............90
How to scan a document as a PDF file using the Touchscreen .................... 92
ADF High Speed Mode scanning ..................................................................93
®
) ............. 87
A Routine maintenance 94
Replacing the ink cartridges ................................................................................94
Cleaning and checking the machine....................................................................97
Cleaning the scanner glass ...........................................................................97
Cleaning the print head .................................................................................98
Checking the print quality .............................................................................. 98
Checking the print alignment ....................................................................... 100
Setting the date and time................................................................................... 101
B Troubleshooting 102
Identifying your problem ....................................................................................102
Error and maintenance messages.....................................................................104
Error animations .......................................................................................... 114
Transferring your faxes or Fax Journal report .............................................114
Document jam ............................................................................................ 115
Printer jam or paper jam..............................................................................117
If you are having difficulty with your machine .................................................... 123
Dial Tone detection......................................................................................135
Telephone line interference / VoIP ..............................................................135
Machine Information .......................................................................................... 136
Checking the serial number ......................................................................... 136
Checking the firmware version .................................................................... 136
Reset functions ............................................................................................ 136
How to reset the machine............................................................................ 137
C Settings and feature tables 138
Using the Settings tables ................................................................................... 138
Settings tables ................................................................................................... 139
Feature tables.................................................................................................... 158
Entering Text ..................................................................................................... 186
Inserting spaces ......................................................................................... 186
Making corrections ...................................................................................... 186
v
D Specifications 187
General ..............................................................................................................187
Print media.........................................................................................................189
Fax .....................................................................................................................191
Copy ..................................................................................................................192
PhotoCapture Center™ ..................................................................................... 193
PictBridge .......................................................................................................... 194
Scanner .............................................................................................................195
Printer ................................................................................................................196
Interfaces ........................................................................................................... 197
Network.............................................................................................................. 198
Computer requirements .....................................................................................199
Consumable items ............................................................................................. 200
EIndex 201
vi
Table of Contents
(Advanced User’s Guide)
The Advanced User’s Guide explains the following features and operations.
You can view the Advanced User’s Guide on the CD-ROM.
1 General setup
Memory Storage
Automatic Daylight Saving Time
Sleep Mode
Touchscreen LCD
2 Security features
Secure Function Lock 2.0
Restricting dialling
3Sending a fax
Additional sending options
Additional sending operations
Polling
4 Receiving a fax
Memory Receive (Monochrome only)
Remote Retrieval
Additional receiving operations
Polling
8 Printing photos from a
memory card or USB Flash
drive
PhotoCapture Center™ operations
Print Images
PhotoCapture Center™ print settings
Scan to a memory card or USB Flash
drive
9 Printing photos from a
camera
Printing photos directly from a
PictBridge camera
Printing photos directly from a digital
camera (without PictBridge)
A Routine maintenance
Cleaning and checking the machine
Packing and shipping the machine
B Glossary
5 Dialling and storing numbers
Voice operations
Additional dialling operations
Additional ways to store numbers
6Printing reports
Fax reports
Reports
7 Making copies
Copy options
A3 Copy Shortcuts
CIndex
vii
viii
General information 1
1
Using the
1
NOTE
documentation
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold typeface identifies the
dial pad numbers of the
Touchpanel and buttons on
your computer screen.
Italics Italicized typeface
emphasizes an important
point or refers you to a related
topic.
Courier
New
Text in the Courier New font
identifies messages on the
Touchscreen of the machine.
1
Notes tell you how to respond to a situation
that may arise or give tips about how the
operation works with other features.
Electrical Hazard icons alert you to
possible electrical shocks.
Accessing Brother
®
Utilities (Windows
If you are using a tablet or computer running
Windows
either by tapping the screen or by clicking
with your mouse.
After the printer driver is installed,
Start screen and the desktop.
a Tap or click Brother Utilities either on
®
8, you can make your selections
(Brother Utilities) appears on both the
the Start screen or the desktop.
8) 1
WARNING
WARNING indicates a potentially
hazardous situation which, if not avoided,
could result in death or serious injuries.
CAUTION
CAUTION indicates a potentially hazardous
situation which, if not avoided, may result in
minor or moderate injuries.
IMPORTANT
IMPORTANT indicates a potentially
hazardous situation which, if not avoided,
may result in damage to property or loss of
product functionality.
1
Chapter 1
NOTE
b Select your machine.
c Choose the function you want to use.
Accessing the
Advanced User’s
Guide and Software
Viewing User’s Guides 1
(Windows®) 1
(Windows®XP/Windows Vista®/Windows®7/
Windows Server
2008/Windows Server
To view the documentation, from
(Start), All Programs, select Brother,
MFC-XXXX (where XXXX is your model
name) from the programs list, and then
choose User’s Guides.
(Windows
Click (Brother Utilities), and then click
the drop-down list and select your model
name (if not already selected). Click Support
in the left navigation bar, and then click
User’s Guides.
If you have not installed the software, you can
find the documentation on the CD-ROM by
following the instructions below:
®
®
2003/Windows Server®
®
2008 R2)
8/Windows Server® 2012)
and Network User’s
Guide
This Basic User’s Guide does not contain all
the information about the machine, such as
how to use the advanced Fax, Copy,
PhotoCapture Center™, Printer, Scanner,
PC-Fax, and Network features. When you are
ready to learn detailed information about
these operations, you can read the
Advanced User’s Guide and Software and
Network User’s Guide in HTML format that
are on the CD-ROM.
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
1
If the Brother screen does not appear, go
to Computer or My Computer. (For
Windows
Click (File Explorer) on the
taskbar, and then go to Computer.)
Double-click the CD-ROM icon, and then
double-click start.exe.
®
8 and Windows Server® 2012:
b If the model name screen appears, click
your model name.
2
General information
NOTE
c If the language screen appears, click
your language. The CD-ROM
Top Menu will appear.
d Click User’s Guides.
e Click PDF/HTML documents. If the
country screen appears, choose your
country. After the list of User’s Guides
appears, choose the guide you want to
read.
(Macintosh) 1
a Turn on your Macintosh. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software and Network User’s Guide
Scan
ControlCenter
Nuance™ PaperPort™ 12SE
How-to-Guides
(Windows
The complete Nuance™ PaperPort™
12SE How-to-Guides can be viewed from
the Help section in the PaperPort™ 12SE
application.
Presto! PageManager User’s Guide
(Macintosh)
Presto! PageManager must be
downloaded and installed before use. For
more information, see Accessing Brother
Support (Macintosh) on page 5.
The complete Presto! PageManager
User’s Guide can be viewed from the Help
section in the Presto! PageManager
application.
®
)
1
b Double-click the User’s Guides icon.
c Select your model and language if
needed.
d Click User’s Guides. If the country
screen appears, choose your country.
e After the list of User’s Guides appears,
choose the Guide you want to read.
How to find Network setup instructions
Your machine can be connected to a wireless
or wired network.
Basic setup instructions
(See Quick Setup Guide.)
The wireless access point or router
supports Wi-Fi Protected Setup™ or
AOSS™
(See Quick Setup Guide.)
More information about network setup
(See Software and Network User’s
Guide.)
1
3
Chapter 1
How to access Guides for Advanced Features
You can view and download these Guides
from the Brother Solutions Center at:
http://solutions.brother.com/
Click Manuals on your model’s page to
download the documentation.
Web Connect Guide 1
This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images,
printing data and uploading files directly to
Internet services.
AirPrint Guide 1
This Guide provides information for using
AirPrint to print from OS X v10.7.x, 10.8.x and
your iPhone, iPod touch, iPad, or other iOS
device to your Brother machine without
installing a printer driver.
.
Accessing Brother
1
Support (Windows
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the CD-ROM.
Click Brother Support on the Top Menu.
The following screen will appear:
To access our website
(http://www.brother.com/
Brother Home Page.
), click
®
) 1
Google Cloud Print Guide 1
This Guide provides details on how to use
Google Cloud Print™ services for printing
over the Internet.
Wi-Fi Direct™ Guide 1
This Guide provides details on how to
configure and use your Brother machine for
wireless printing directly from a mobile device
supporting the Wi-Fi Direct™ standard.
Mobile Print/Scan Guide for Brother
iPrint&Scan
This Guide provides useful information about
printing from your mobile device and
scanning from your Brother machine to your
mobile device when connected to a Wi-Fi
network.
For the latest news and product support
information
(http://solutions.brother.com/
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/
click Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/
for FREE photo projects and printable
downloads, click
Brother CreativeCenter.
1
To return to the top menu, click Back or if
you have finished, click Exit.
), click
),
)
4
Accessing Brother
General information
Support (Macintosh)
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the CD-ROM.
Double-click the Brother Support icon.
The following screen will appear:
1
1
To download and install Presto!
PageManager, click
Presto! PageManager.
To access the Brother Web Connect
page, click Brother Web Connect.
To register your machine from the Brother
Product Registration Page
(http://www.brother.com/registration/
click On-Line Registration.
For the latest news and product support
information
(http://solutions.brother.com/
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/
Supplies Information.
), click
),
), click
5
Chapter 1
NOTE
1
Control panel overview 1
The MFC-J6520DW and MFC-J6720DW have the same 2.7"(67.5 mm) Touchscreen
LCD and Touchpanel.
1
Most of the illustrations in this User’s Guide show the MFC-J6720DW.
1 2.7"(67.5 mm) Touchscreen LCD (Liquid
Crystal Display)
This is a Touchscreen LCD. You can access
the menus and options by pressing them as
they are displayed on this screen.
You can adjust the angle of the Touchscreen
LCD and Touchpanel by lifting it. To lower this
control panel, push the release button that is
located behind the control panel, as shown in
the illustration.
6
General information
3
2
4
1
2 Touchpanel:
The LEDs on the Touchpanel only light up
when they are available for use.
Back
Press to go back to the previous menu
level.
Home
Press to return to the Home screen.
Cancel
Press to cancel an operation when lit.
Dial Pad
Press the numbers on the Touchpanel to
dial telephone or fax numbers and to enter
the number of copies.
3
The WiFi light is on when the network interface
is set to WLAN.
4 Power On/Off
Press to turn on the machine.
Press and hold down to turn off the
machine. The Touchscreen LCD will show
Shutting Down and will stay on for a few
seconds before turning off.
If you have connected an external telephone or
TAD, it is always available for use.
If you turn off the machine using , it will still
periodically clean the print head to maintain
print quality. To prolong the life of the print
head, provide better ink efficiency and
maintain print quality, you should keep your
machine connected to the power at all times.
7
Chapter 1
5 6 7
910 8
2.7"(67.5 mm) Touchscreen LCD 1
The Touchscreen LCD shows the machine’s
status when the machine is idle.
1 2 3 4
4 Wireless Status
A four-level indicator on the Ready mode
screen shows the current wireless signal
strength when using a wireless connection.
0Max
If you see at the top of the screen, you
can easily configure the wireless settings by
pressing it. For more information, see Quick
Setup Guide.
5 Web
Lets you connect the Brother machine to an
Internet service when you press c, and then
press .
For more information, see Web Connect
Guide.
1 Fax
Lets you access the Fax mode.
2 Copy
Lets you access the Copy mode.
3 Scan
Lets you access the Scan mode.
6 Photo
Lets you access Photo mode when you press
c, and then press .
7 A3 Copy Shortcuts
You can quickly copy to A3 or Ledger size
paper using this preset menu. For details,
see Advanced User’s Guide: A3 Copy
Shortcuts.
8 Settings
Lets you access the main settings.
For more information, see Settings screen
on page 10.
9 Ink
Lets you see the available ink volume and also
lets you access the Ink menu.
When the ink cartridge is near the end of its life
or having a problem, an error icon is displayed
on the ink colour. For more information,
see Advanced User’s Guide: Checking the ink
volume.
8
General information
NOTE
11
10 Shortcuts
Lets you set up Shortcuts.
You can save certain settings as a Shortcut so
you can quickly send a fax, make a copy, scan
or use Web Connect services.
• Three Shortcut screens are available. You can
set up to 4 Shortcuts on each Shortcut screen.
A total of 12 Shortcuts are available.
• To display the other Shortcut screens, press
d or c.
12 New Fax(es)
12
When Fax Preview is set to On, you can see
how many new faxes you have received and
stored in the memory.
Press View to see your faxes on the
Touchscreen.
13 Warning icon
13
1
11 Faxes in memory
You can see how many received faxes are in
1
the memory
.
Press Print to print the faxes.
1
When Fax Preview is set to Off.
The warning icon appears when there is
an error or maintenance message; press
Detail to view it, and then press to return
to Ready mode.
For information about error messages, see
Error and maintenance messages
on page 104.
9
Chapter 1
4
1
3
2
5
6
7
4
1
9
8
5
6
7
Settings screen 1
The Touchscreen LCD shows the machine
status when you press (Settings).
You can check and access all the machine's
settings from the following screen.
(MFC-J6520DW)
(MFC-J6720DW) 1
1
3 Paper Size (MFC-J6520DW)
See the selected paper size.
Press to change the Paper Size setting if
needed.
4 Receive Mode
See the current Receive Mode:
Fax (Fax Only)
Fax/Tel
External TAD
Manual
5Wi-Fi
Press to set up a wireless network connection.
A four-level indicator on the screen shows the
current wireless signal strength if you are using
a wireless connection.
6 Fax Preview
See the Fax Preview setting.
Press to access the Fax Preview setting.
7 All Settings
Press to access the full Settings menu.
8 Tray #1 (MFC-J6720DW)
Displays the size of paper in Tray #1. Also, lets
you access the Tray #1 setting. You can
change the paper size and paper type.
9 Tray #2 (MFC-J6720DW)
Displays the size of paper in Tray #2. Also, lets
you access the Tray #2 setting. You can
change the paper size.
1 Ink
See the remaining ink volume.
When the ink cartridge is near the end of its life
or having a problem, an error icon is displayed
on the ink colour. For more information,
see Advanced User’s Guide: Checking the ink
volume.
Press to access the Ink menu.
2 Paper Type (MFC-J6520DW)
See the selected paper type.
Press to change the Paper Type setting if
needed.
10
General information
IMPORTANT
NOTE
Basic Operations 1
Press your finger on the Touchscreen LCD to
operate it. To display and access all the
screen menus and options, press d c or a b to
scroll through them.
DO NOT touch the Touchscreen
immediately after plugging in the power
cord or turning on the machine. Doing this
may cause an error.
The following steps show how to change a
setting in the machine. In this example, the
Receive Mode setting is changed from
Fax Only to Fax/Tel.
a Press (Settings).
f Press Setup Receive.
g Press a or b to display Receive Mode.
h Press Receive Mode.
i Press a or b to display Fax/Tel.
j Press Fax/Tel.
1
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Setup Receive.
Press if you want to go back to the
previous level.
k Press .
11
Chapter 1
Changing the keyboard setting 1
You can choose the type of keyboard for the
Touchscreen.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display
Keyboard Settings.
f Press Keyboard Settings.
g Press QWERTY or ABC.
Shortcut Settings 1
You can add the fax, copy, scan and Web
Connect settings you use most frequently by
setting them as your Shortcuts. Later you can
quickly and easily recall and apply these
settings. You can add up to 12 Shortcuts.
Adding Copy Shortcuts 1
The following settings can be included in a
Copy Shortcut:
ADF HighSpeed Mode
Quality
Paper Type
Paper Size
Tray Select (MFC-J6720DW)
Enlarge/Reduce
h Press .
Density
Stack/Sort
Page Layout
Auto Deskew
2-sided Copy
Advanced Settings
a Press (Shortcuts).
b Press where you have not added a
Shortcut.
c Press a or b to display Copy.
d Press Copy.
e Read the information on the
Touchscreen, and then confirm it by
pressing OK.
12
f Press a or b to display the available
settings, and then press the setting you
want to change.
General information
NOTE
g Press a or b to display the available
options for the setting, and then press
the option you want to set.
Repeat steps f and g until you have
chosen all the settings for this Shortcut.
h When you have finished changing
settings, press Save as Shortcut.
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
j Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Entering Text
on page 186.)
Press OK.
k Press OK to save your Shortcut.
Adding Fax Shortcuts 1
The following settings can be included in a fax
Shortcut:
Address
Fax Resolution
Contrast
Glass Scan Size
Broadcasting
e Read the information on the
Touchscreen, and then confirm it by
pressing OK.
f Enter the fax number using the dial pad
on the Touchpanel, or you can use the
Address Book or Call History on the
Touchscreen. When you have finished,
go to step g.
• You can enter up to 20 digits for a fax
number.
• If the Shortcut is to be used for
broadcasting, press Options and choose
Broadcasting in step h before entering
the fax number in step f.
• You can enter up to 20 fax numbers if the
Shortcut is for broadcasting. The fax
numbers can be entered in any
combination of Group numbers from the
Address Book and individual fax numbers
from the Address Book or entered
manually. (See Advanced User’s Guide:
Broadcasting (Monochrome only).)
• When you enter a fax number in a
Shortcut, it will be added to the Address
Book. The name in the Address Book will
be the Shortcut name plus a sequential
number.
1
Preview
Colour Setting
Real Time TX
Overseas Mode
a Press (Shortcuts).
b Press where you have not added a
Shortcut.
c Press a or b to display Fax.
d Press Fax.
g Press Options.
h Press a or b to display the available
settings, and then press the setting you
want to change.
i Press the new option you want to set.
Repeat steps h and i until you have
chosen all the settings for this Shortcut.
Press OK.
j When you have finished choosing new
options, press Save as Shortcut.
k Read and confirm the displayed list of
options you have chosen, and then
press OK.
13
Chapter 1
NOTE
l Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Entering Text
on page 186.)
Press OK.
m Press OK to save your Shortcut.
Adding Scan Shortcuts 1
The following settings can be included in a
scan Shortcut:
to Media
ADF HighSpeed Mode
Scan Type
Resolution
File Type
Scan Size
Scan Long Paper
File Name
Auto Crop
Remove Background Colour
to E-mail Server (Available after IFAX
has been downloaded)
Address
ADF HighSpeed Mode
a Press (Shortcuts).
b Press where you have not added a
Shortcut.
c Press a or b to display Scan.
d Press Scan.
e Press a or b to display the type of scan
you want to do, and then press it.
f Do one of the following:
If you pressed to Media, read the
information on the Touchscreen, and
then press OK to confirm it. Go to
step i.
If you pressed
to E-mail Server, read the
information on the Touchscreen, and
then press OK to confirm it. Go to
step g.
If you pressed to File, to OCR,
to Image or to E-mail, read the
information on the Touchscreen, and
then press OK to confirm it. Go to
step h.
If you pressed to Network or
to FTP, read the information on the
Touchscreen, and then press OK to
confirm it.
Scan Type
Resolution
File Type
Scan Size
Scan Long Paper
to File/to OCR/to Image/to E-mail
PC Select
to FTP/to Network
Profile Name
14
Press a or b to display the Profile
Name, and then press it.
Press OK to confirm the Profile Name
you have chosen. Go to step n.
To add a Shortcut for to Network and
to FTP, you must have added the Profile
Name beforehand.
General information
NOTE
NOTE
g Do one of the following:
To enter an E-mail address
manually, press Manual. Enter the
E-mail address using the keyboard
on the Touchscreen. (See Entering
Text on page 186.)
Press OK.
To enter an E-mail address from the
Address Book, press
Address Book. Press a or b to
display the E-mail address you want,
and then press it.
Press OK.
After you confirm the E-mail address
you entered, press OK. Go to step i.
Press to view the list of addresses
you have entered.
h Do one of the following:
When the machine is connected to a
PC using a USB connection:
Press OK to confirm <USB> is chosen
as the PC Name. Go to step n.
l Review the settings you have chosen:
If you need to make more changes,
return to step i.
If you are satisfied with your
changes, press
Save as Shortcut.
m Review your settings on the
Touchscreen, and then press OK.
n Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Entering Text
on page 186.)
Press OK.
o Read the information on the
Touchscreen, and then press OK to save
your Shortcut.
Adding Web Connect Shortcuts 1
The settings for the following services can be
included in a Web Connect Shortcut:
SkyDrive
Box
®
1
When the machine is connected to a
network:
Press a or b to display the PC Name,
and then press it. Press OK to confirm
the PC Name you have chosen. Go
to step n.
i Press Options.
j Press a or b to display the available
settings, and then press the setting you
want to change or store.
k Press a or b to display the available
options for the setting, and then press
the new option you want to set.
Repeat steps j and k until you have
chosen all the settings for this Shortcut.
When you have finished changing
settings, press OK.
Google Drive™
Evernote
Dropbox
Facebook
Picasa Web Albums™
Flickr
• Web services may have been added
and/or service names may have been
changed by the provider since this
document was published.
• To add a Web Connect Shortcut, you
need to have an account with the desired
service. (For more information, see Web
Connect Guide.)
®
®
15
Chapter 1
NOTE
NOTE
a Press (Shortcuts).
b Press where you have not added a
Shortcut.
c Press a or b to display Web.
d Press Web.
e If information about the Internet
connection is displayed, read and
confirm it by pressing OK.
f Press a or b to display the available
services, and then press the desired
service.
g Press your account.
If the account needs a PIN, enter the
PIN for the account using the keyboard
on the Touchscreen.
Press OK.
h Choose the function you want to use.
Changing Shortcuts 1
You can change the settings in a Shortcut.
You cannot edit existing Web Connect
Shortcuts.
If you want to change a Web Connect
Shortcut, you should delete it, and then
add a new Shortcut.
(For more information, see Deleting
Shortcuts on page 17 and Adding Web
Connect Shortcuts on page 15.)
a Press (Shortcuts).
b Press d or c to display the Shortcut you
want to change.
c Press the Shortcut you want to change.
The settings for the Shortcut that you
chose are displayed.
d Press Options.
The available functions vary depending on
the chosen service.
i Read and confirm the displayed list of
functions you have chosen, and then
press OK.
j Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Entering Text
on page 186.)
Press OK.
k Press OK to save your Shortcut.
e Change the settings for the Shortcut you
chose in step c. (For example, see
Adding Copy Shortcuts on page 12.)
f Press Save as Shortcut when you
have finished changing the settings.
g Press OK to confirm.
h Do one of the following:
If you want to overwrite the Shortcut,
press Yes. Go to step j.
If you do not want to overwrite the
Shortcut, press No to enter a new
Shortcut name. Go to step i.
i To edit the name, hold down to
delete the current name, and then enter
a new name using the keyboard on the
Touchscreen. (For help entering letters,
see Entering Text on page 186.)
Press OK.
16
General information
NOTE
NOTE
j Press OK to confirm.
Editing Shortcut Names 1
You can edit a Shortcut name.
a Press (Shortcuts).
b Press d or c to display the Shortcut you
want to edit.
c Press and hold the Shortcut until the
options appear.
You can also press Edit/Delete, and
then press the Shortcut you want.
d Press Edit Shortcut Name.
Deleting Shortcuts 1
You can delete a Shortcut.
a Press (Shortcuts).
b Press d or c to display the Shortcut you
want to delete.
c Press and hold the Shortcut until the
options appear.
You can also press Edit/Delete, and
then press the Shortcut you want.
d Press Delete to delete the Shortcut
that you chose in step c.
Press Yes to confirm.
1
e To edit the name, hold down to
delete the current name, and then enter
a new name using the keyboard on the
Touchscreen. (For help entering letters,
see Entering Text on page 186.)
Press OK.
f Press .
e Press .
Recalling Shortcuts 1
The Shortcut settings are displayed on the
Shortcut screen. To recall a Shortcut, simply
press the Shortcut name.
a Press (Shortcuts).
b Press d or c to display the Shortcut you
want to recall.
c Press the Shortcut.
17
Chapter 1
Volume Settings 1
Ring Volume 1
You can choose from a range of ring volume
levels. The machine will keep your new
setting until you change it.
Setting the Ring Volume 1
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display Volume.
Beeper Volume 1
When the beeper is on, the machine will
make a sound when you press the
Touchscreen or Touchpanel, or if you make a
mistake, or after you send or receive a fax.
You can choose from a range of sound
volume levels.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display Volume.
f Press Volume.
f Press Volume.
g Press Ring.
h Press Low, Med, High or Off.
i Press .
g Press Beep.
h Press Low, Med, High or Off.
i Press .
18
General information
Speaker Volume 1
You can choose from a range of speaker
volume levels.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display Volume.
f Press Volume.
g Press Speaker.
h Press Low, Med, High or Off.
Touchscreen LCD 1
1
Setting the Backlight brightness 1
If you are having difficulty reading the
Touchscreen LCD, try changing the
brightness setting.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display LCD Settings.
i Press .
f Press LCD Settings.
g Press Backlight.
h Press Light, Med or Dark.
i Press .
19
2
CAUTION
NOTE
NOTE
Loading paper 2
Loading paper and other print media
DO NOT carry the machine by holding the
scanner cover, the Jam Clear Cover, the
manual feed slot cover, or the control panel.
Doing this may cause the machine to slip
out of your hands. Carry the machine by
sliding your hands into the handhold
indentations located on each side of the
machine.
For detailed information, see Product
Safety Guide.
(MFC-J6720DW)
For tray #2 (lower tray), see Loading
paper in paper tray #2 (MFC-J6720DW)
on page 28.
Loading paper in paper
2
tray #1
Load only one size of paper and one type of
paper in the paper tray at a time.
(For more information about paper size,
weight and thickness, see Choosing the right
print media on page 41.)
You must load paper sizes A4 or Letter in
Landscape position. Load A3, Ledger, Legal,
Folio or smaller paper
(A5/A6/Photo/Photo L/Photo 2L/Index
cards/envelopes) in Portrait position.
When you load a different paper size in
the tray, you must change the machine’s
Paper Size setting at the same time.
(MFC-J6520DW: See Paper Size
(MFC-J6520DW) on page 37.)
(MFC-J6720DW: See Paper Size and
Type (MFC-J6720DW) on page 37.)
a Pull the paper tray completely out of the
machine.
2
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