Brother MFC-J6710DW User's Guide

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SOFTWARE USER’S GUIDE

Not all models are available in all countries.

Version A

USA

Section I Windows

1Printing 2

Using the Brother printer driver..................................................................................................................2

Features ....................................................................................................................................................2

Choosing the right type of paper................................................................................................................3

Simultaneous printing, scanning and faxing ..............................................................................................3

Clearing data from the memory.................................................................................................................3

Status Monitor............................................................................................................................................4

Monitoring the machine’s status..........................................................................................................4

Turning off the Status Monitor .............................................................................................................5

Printer driver settings.................................................................................................................................6

Accessing the printer driver settings..........................................................................................................6

Basic tab....................................................................................................................................................7

Media Type..........................................................................................................................................8

Print Quality.........................................................................................................................................8

Paper Size ...........................................................................................................................................9

Color Mode........................................................................................................................................10

Orientation.........................................................................................................................................10

Copies ...............................................................................................................................................11

Multiple Page.....................................................................................................................................11

Duplex / Booklet ................................................................................................................................12

Paper Source (Not available for MFC-J6510DW) .............................................................................12

Advanced tab...........................................................................................................................................13

Color/Grayscale.................................................................................................................................14

Color Settings....................................................................................................................................15

Ink Save Mode...................................................................................................................................16

Use Watermark..................................................................................................................................17

Watermark Settings...........................................................................................................................17

Header-Footer Print...........................................................................................................................19

Other Print Options............................................................................................................................20

Print Profiles tab ......................................................................................................................................24

Edit a profile.......................................................................................................................................25

Support ....................................................................................................................................................26

Using FaceFilter Studio for photo printing by REALLUSION...................................................................27

Starting FaceFilter Studio with your Brother machine turned On ......................................................28

Starting FaceFilter Studio when your Brother machine is turned Off ................................................29

Printing an image...............................................................................................................................30

Smart Portrait ....................................................................................................................................32

Red-eye Reduction............................................................................................................................32

Print Expression List..........................................................................................................................33

Uninstalling FaceFilter Studio............................................................................................................33

2Scanning 34

Scanning a document using the TWAIN driver........................................................................................34

Scanning a document into the PC .....................................................................................................34

Pre-Scanning to crop a portion you want to scan..............................................................................36

Auto Crop ..........................................................................................................................................38

Settings in the Scanner Setup dialog box..........................................................................................39

Scanning a document using the WIA driver (Windows

XP/Windows Vista®/Windows®7) ...................43

WIA compliant ...................................................................................................................................43

Scanning a document into the PC .....................................................................................................43

Pre-Scanning and cropping a portion using the scanner glass .........................................................45

Scanning a document using the WIA driver

(Windows

Photo Gallery and Windows® Fax and Scan users) ..........................................................48

Scanning a document into the PC .....................................................................................................48

Pre-Scanning and cropping a portion using the scanner glass .........................................................50

Using ScanSoft™ PaperPort™12SE with OCR by NUANCE™..............................................................51

Viewing items ....................................................................................................................................51

Organizing your items in folders........................................................................................................52

Quick links to other applications ........................................................................................................52

ScanSoft™ PaperPort™12SE with OCR lets you convert image text into text you can edit.............53

Importing items from other applications.............................................................................................53

Exporting items into other formats.....................................................................................................53

Uninstalling ScanSoft™ PaperPort™12SE with OCR .......................................................................54

3 ControlCenter4 55

Overview..................................................................................................................................................55

Changing the user interface ..............................................................................................................55

Using ControlCenter4 in Home Mode......................................................................................................56

ControlCenter4 Features for Home Mode users ...............................................................................57

Photo tab .................................................................................................................................................58

Copying images from a memory card or USB Flash memory drive ..................................................58

Opening the ControlCenter4 folder tree ............................................................................................58

Opening the folder tree......................................................................................................................59

Printing images..................................................................................................................................59

Editing images ...................................................................................................................................59

Attaching images to E-mail................................................................................................................59

Opening images with an application..................................................................................................59

Scan tab ..................................................................................................................................................60

File types ...........................................................................................................................................61

Document Size..................................................................................................................................61

Saving the scanned image ................................................................................................................61

Printing the scanned image ...............................................................................................................62

Opening the scanned image with an application ...............................................................................62

Attaching the scanned data to E-mail................................................................................................63

Using the OCR feature ......................................................................................................................63

PC-FAX tab..............................................................................................................................................64

Sending an image file from your computer........................................................................................64

Sending a scanned image .................................................................................................................65

Viewing and printing received PC-FAX data .....................................................................................65

Device Settings tab..................................................................................................................................66

Configuring Remote Setup ................................................................................................................66

Accessing Quick Dial.........................................................................................................................66

Configuring Scan button settings.......................................................................................................67

Launching the BRAdmin utility...........................................................................................................67

Support tab ..............................................................................................................................................68

Opening ControlCenter Help .............................................................................................................68

Using Brother Solutions Center.........................................................................................................68

Accessing the Brother CreativeCenter ..............................................................................................68

Using ControlCenter4 in Advanced Mode ...............................................................................................69

ControlCenter4 Features for Advanced Mode users .........................................................................70

Scan tab ..................................................................................................................................................71

File types ...........................................................................................................................................72

Document Size..................................................................................................................................72

Opening the scanned image with application....................................................................................72

Using the OCR feature ......................................................................................................................73

Attaching the scanned data to E-mail................................................................................................73

Saving the scanned image ................................................................................................................73

PC-Copy tab ............................................................................................................................................74

Printing the scanned image ...............................................................................................................74

Photo tab .................................................................................................................................................75

Printing/Editing images......................................................................................................................75

Opening PCC folder (PCC: PhotoCapture Center™)........................................................................76

Copying files from PCC folder ...........................................................................................................76

Copying files to an application...........................................................................................................76

PC-FAX tab..............................................................................................................................................77

Sending an image file from your computer........................................................................................77

Sending a scanned image .................................................................................................................77

Viewing and printing received PC-FAX data .....................................................................................77

Device Settings tab..................................................................................................................................78

Configuring Remote Setup ................................................................................................................78

Accessing Quick Dial.........................................................................................................................78

Configuring Scan button settings.......................................................................................................79

Launching the BRAdmin utility...........................................................................................................79

Support tab ..............................................................................................................................................80

Opening ControlCenter Help .............................................................................................................80

Using Brother Solutions Center.........................................................................................................80

Accessing the Brother CreativeCenter ..............................................................................................80

Custom tab ..............................................................................................................................................81

Creating a Custom tab.......................................................................................................................81

Creating a Custom button..................................................................................................................81

4 Remote Setup 83

Remote Setup..........................................................................................................................................83

iii

5 Brother PC-FAX Software 85

PC-FAX sending......................................................................................................................................85

Setting up user information................................................................................................................85

Sending setup....................................................................................................................................86

Setting up a cover page.....................................................................................................................87

Entering cover page information........................................................................................................87

Sending a file as a PC-FAX using the Facsimile style user interface................................................88

Sending a file as a PC-FAX using the Simple style user interface....................................................89

Address Book ..........................................................................................................................................91

Brother Address Book .......................................................................................................................92

Setting up a member in the Address Book........................................................................................92

Speed Dial setup ...............................................................................................................................93

Setting up a group for broadcasting ..................................................................................................94

Editing member information...............................................................................................................94

Deleting a member or group..............................................................................................................95

Exporting the Address Book..............................................................................................................95

Importing to the Address Book ..........................................................................................................96

PC-FAX receiving....................................................................................................................................98

Enabling the PC-FAX Receiving software on your machine .............................................................99

Running the PC-FAX Receiving software on your PC.....................................................................100

Setting up your PC ..........................................................................................................................100

Configuring the Network PC-FAX Receiving Settings.....................................................................102

Viewing new PC-FAX messages.....................................................................................................103

6 PhotoCapture Center™ 104

Using PhotoCapture Center™...............................................................................................................104

For Network Users.................................................................................................................................106

7 Firewall settings (For Network users) 107

Before using the Brother software.........................................................................................................107

Windows Windows Vista Windows

XP SP2 or higher users .................................................................................................107

users .....................................................................................................................109

7 users...........................................................................................................................111

Section II Apple Macintosh

8 Printing and Faxing 117

Setting up your Macintosh.....................................................................................................................117

Choosing the right type of paper............................................................................................................117

Simultaneous printing, scanning and faxing ....................................................................................117

Clearing data from the memory.......................................................................................................117

Status Monitor .................................................................................................................................118

Using the Brother printer driver..............................................................................................................120

Choosing page setup options ..........................................................................................................120

Duplex Printing ................................................................................................................................122

Choosing printing options................................................................................................................123

Print Settings .........................................................................................................................................124

Media Type......................................................................................................................................124

Print Quality.....................................................................................................................................125

Color/Grayscale...............................................................................................................................125

Paper Source (Not available for MFC-J6510DW) ...........................................................................125

Advanced settings ...........................................................................................................................126

Color Settings ........................................................................................................................................129

Advanced Color Settings.................................................................................................................129

Sending a fax.........................................................................................................................................131

Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.4.11) .........................134

Using Mac OS X 10.5.x to 10.6.x Addresses panel.........................................................................136

9Scanning 138

Scanning a document using the TWAIN driver......................................................................................138

Accessing the TWAIN driver............................................................................................................138

Scanning an image into your Macintosh..........................................................................................139

Pre-Scanning an image...................................................................................................................139

Scanning a duplex (two-sided) document (For MFC-J6910DW).....................................................141

Settings in the Scanner window ......................................................................................................142

Scanning a document using the ICA driver (Mac OS X 10.6.x).............................................................146

Using Image Capture.......................................................................................................................146

Scanning directly from the “Print & Fax” section .............................................................................149

Using Presto! PageManager..................................................................................................................152

Features ..........................................................................................................................................152

System requirements for Presto! PageManager .............................................................................152

Technical support ............................................................................................................................153

10 ControlCenter2 155

Using ControlCenter2............................................................................................................................155

Turning the AutoLoad feature off.....................................................................................................156

SCAN.....................................................................................................................................................157

File types .........................................................................................................................................158

Document Size................................................................................................................................158

Image (example: Apple Preview).....................................................................................................158

OCR (word processing application).................................................................................................160

E-mail ..............................................................................................................................................161

File...................................................................................................................................................162

CUSTOM SCAN ....................................................................................................................................163

File types .........................................................................................................................................164

Document Size................................................................................................................................164

User-defined button .........................................................................................................................164

Scan to Image .................................................................................................................................165

Scan to OCR ...................................................................................................................................166

Scan to E-mail .................................................................................................................................167

Scan to File......................................................................................................................................168

COPY / PC-FAX ....................................................................................................................................169

DEVICE SETTINGS ..............................................................................................................................171

Remote Setup..................................................................................................................................172

Quick-Dial........................................................................................................................................172

Ink Level ..........................................................................................................................................173

11 Remote Setup & PhotoCapture Center™ 174

Remote Setup........................................................................................................................................174

PhotoCapture Center™.........................................................................................................................176

For USB cable users .......................................................................................................................176

For network users............................................................................................................................177

Section III Using the Scan key

12 USB cable scanning 180

Using the Scan key over a USB cable connection ................................................................................180

Scan to E-mail .................................................................................................................................181

Scan to Image .................................................................................................................................182

Scan to OCR ...................................................................................................................................183

Scan to File......................................................................................................................................184

Scan to Media..................................................................................................................................186

How to set a new default for Scan to Media....................................................................................190

13 Network Scanning 192

Before using Network Scanning ............................................................................................................192

Network license (Windows Configuring Network Scanning for Windows

Configuring network scanning for Macintosh...................................................................................196

Using the Scan key on your network .....................................................................................................198

Scan to E-mail (PC).........................................................................................................................198

Scan to E-mail (E-mail Server)........................................................................................................199

Scan to Image .................................................................................................................................200

Scan to OCR ...................................................................................................................................201

Scan to File......................................................................................................................................203

Scan to FTP.....................................................................................................................................205

Scan to FTP using FTP Server Profiles...........................................................................................207

Scan to Network ..............................................................................................................................209

Scan to Network using Scan to Network Profiles............................................................................211

) ...........................................................................................................192

.................................................................................193

AIndex 213

Section I

Windows

Printing 2 Scanning 34 ControlCenter4 55 Remote Setup 83 Brother PC-FAX Software 85 PhotoCapture Center™ 104 Firewall settings (For Network users) 107

Note

• The screens in this section are from Windows® XP. Screens on your PC may vary depending on your operating system.

• If your PC is protected by a firewall, and you are unable to network print, network scan or PC-Fax, you may need to configure the firewall settings. If you are using the Windows

MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not install from the CD-ROM, see Firewall settings (For Network users) on page 107 to configure your

Windows software or contact the software manufacturer.

Printing 1

Firewall and you installed

Firewall. If you are using any other personal Firewall software, see the User’s Guide for your

Using the Brother printer driver 1

A printer driver translates the data from your PC application, and using a page description language, converts it into a format that can be understood by the printer/multi-function device.

You will find appropriate drivers on the CD-ROM supplied with the machine. Install those drivers by following the Quick Setup Guide. You can also download the latest drivers from the Brother Solutions Center at:

http://solutions.brother.com/

Features 1

This machine offers many features you will find in a high quality ink jet printer.

Brilliant High Quality Output

Printing at up to 1200  6000 dpi on glossy paper to get the best possible resolution. (See Resolution in the Specifications of the Basic User’s Guide.) The printer driver supports N in 1, Watermark printing, Color

Enhancement technology and many other features.

Low Running Cost

Whenever a particular ink color requires replacement, you only have to replace that individual cartridge.

USB

The Universal Serial Bus interface provides fast communication with your PC.

Ethernet

The Ethernet interface lets your machine communicate with multiple PCs connected on a network.

Wireless LAN (IEEE802.11b/g/n)

The wireless LAN capability lets your machine communicate with other wireless devices using the IEEE802.11b/g/n wireless standard in Infrastructure and Ad-hoc modes. (See the Network User’s Guide for details.)

Printing

Choosing the right type of paper 1

For high quality printing, it is important to choose the right type of paper. Be sure to read Loading paper and Loading documents in the Basic User’s Guide before buying paper, and to determine the printable area

depending on the settings in the printer driver.

Simultaneous printing, scanning and faxing 1

Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing.

However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.

Clearing data from the memory 1

If the LCD shows Data Remaining, you can clear the data that is left in the printer memory by pressing the

Stop/Exit key on the control panel.

Printing

Note

Status Monitor 1

The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty, paper jam or ink replacement required.

You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing

Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC.

There is also a link to the Genuine Brother Supplies web site. Click the Visit the Genuine Supplies website button for more information on Brother genuine supplies.

Click the Troubleshooting button to access the troubleshooting web site.

For more information about using the Status Monitor software, right-click the Brother Status Monitor icon and choose Help.

Monitoring the machine’s status 1

Once you start up your PC, the Brother Status Monitor icon appears on the tasktray.

 A green icon indicates the normal stand-by condition.

 A yellow icon indicates a warning.

 A red icon indicates an error has occurred.

The Status Monitor can be displayed in the tasktray or on the desktop of your computer.

Printing

Note

Turning off the Status Monitor 1

If you want to switch off the Status Monitor, follow these steps:

a Right-click the Brother Status Monitor icon or window and click Load Status Monitor on Startup to

clear the check mark.

b Right-click again then click Exit.

Even if the Status Monitor is off, you can check the machine’s status at any time by clicking

Status Monitor from the Start menu on your PC.

Printing

Printer driver settings 1

You can change the following printer settings when you print from your PC:

 Media Type

 Print Quality

 Paper Size

 Orientation

 Color/Grayscale

 Ink Save Mode

 Scaling

Accessing the printer driver settings 1

a From an application such as Microsoft

Notepad, click File, then Print in your application.

b Choose Brother MFC-XXXX Printer (where XXXX is your model name) and click Preferences.

The printer driver window appears.

Printing

Basic tab 1

1 2

2 3

3 4

4 5

7 8

8 9

9 10

10 11

11 12

12 13

13 14

14 15

15 16

1 Media Type drop-down list 2 Slow Drying Paper check box 3 Print Quality drop-down list 4 Paper Size drop-down list 5 Borderless check box 6 Color Mode option 7 Orientation option 8 Copies option 9 Collate check box 10 Reverse Order check box 11 Multiple Page drop-down list 12 Page Order drop-down list 13 Border Line drop-down list 14 Duplex / Booklet drop-down list 15 Duplex Settings button 16 Paper Source drop-down list (Not available for MFC-J6510DW) 17 Default button 18 OK button 19 Current settings view

Printing

Note

a Choose your settings for Media Type, Slow Drying Paper and Print Quality.

Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text.

b Choose Paper Size, Borderless, Color Mode, Orientation, number of Copies and the page order,

Collate, Reverse Order, Multiple Page, Page Order, Border Line, Duplex / Booklet and Paper Source (not available for MFC-J6510DW) (if any).

c Click OK to apply your chosen settings.

To return to the default settings, click Default, then OK.

Media Type 1

To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way to print depending on the selected media type.

 Plain Paper

 Inkjet Paper

 Brother BP71 Photo Paper

 Brother BP61 Photo Paper

 Other Photo Paper

 Transparencies

Print Quality 1

The Print Quality selection lets you choose the print resolution. As print quality and speed are related, the higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose. (See Resolution in the Specifications of the Basic User’s Guide.)

 Best

Use for printing precise images such as photographs. This is the best resolution and slowest speed.

 Photo

Use for printing photographs. Since the print data is much larger than a normal document, the processing time, data transfer time and print time will be longer.

 High

Better print quality than Normal mode and faster print speed than Photo.

 Normal

Good print quality with typical print speed.

 Fast

The fastest print mode and the lowest amount of ink used. Use for printing large volume documents or documents for proofing.

Printing

Note

Media Type Color/Grayscale Print Quality Selection

Plain Paper

Color/Grayscale Fast, Normal, High, Best Inkjet Paper Color/Grayscale Normal, Photo Brother BP71 Photo Paper,

Color/Grayscale Fast, Photo, Best Brother BP61 Photo Paper or Other Photo Paper

Transparencies Color/Grayscale Normal

If you choose A3 (Borderless) as Paper Size, you can only choose Best.

The default settings are shown in bold.

Paper Size 1

The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a custom size ranging from 3.5  5 in. (88.9  127.0 mm) to 11.3  17 in. (287  431.8 mm). You can also choose the borderless setting for specific paper sizes. From the drop-down list, choose the Paper Size you are using.

You can create a custom size by choosing name you want for this custom size. Choose the correct paper thickness to improve the quality of your output.

User Defined

. Specify the

Width

and

Height

values, and enter any

To do borderless printing 1

From the Paper Size drop-down list choose the size of paper you want to print such as Letter (Borderless).

• If your prints look smudged when you use Ledger paper, your paper may be short grain paper. Choose Ledger (Short Grain) to avoid smudging. Consult the paper packaging or paper manufacturer for paper specifications.

• Printing will be slower when using the Ledger (Short Grain) setting.

Printing

Note

Color Mode 1

Color is adjusted to get the closest color match with the PC monitor.

 Natural: Use for photographic images. The color is adjusted to print more natural colors.  Vivid: Use for business graphics such as charts, graphics and text. The color is adjusted to print more vivid

colors.

Orientation 1

Orientation chooses the position your document will be printed (in Portrait or Landscape).

Portrait (Vertical) Landscape (Horizontal)

If your application software contains a similar function to this, we recommend you use the one in the application.

Printing

Copies 1

The Copies selection sets the number of copies that will be printed (1 to 999).

Collate 1

With Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose. If Collate is unchecked, then each page will be printed according to the number of copies chosen before the next page of the document is printed.

Reverse Order 1

Reverse Order prints the pages of your document in the opposite order.

Multiple Page 1

The Multiple Page option lets you choose the N in 1 options or the 1 in N options. The N in 1 options print 2, 4, 9 or 16 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints the document in poster print mode.

Page Order 1

When the N in 1 option is selected, the Page Order can be selected from the drop-down list.

Border Line 1

When the N in 1 and Multiple Page features are selected, you can choose to have a solid border, dashed border or no border around each page on the sheet.

Printing

Note

Duplex / Booklet 1

You can print a booklet or do duplex printing with these features.

 None

Disable duplex printing.

 Duplex

Use this option to duplex print. Once Duplex is selected, you may click the Duplex Settings button to adjust the duplex options. You can configure the following settings in the Duplex Settings dialog box:

• Duplex Type There are four types of duplex binding directions available for each orientation.

• Binding Offset When checking Binding Offset, you can also specify the offset for binding in inches or millimeters.

 Booklet

Use this option to print a document in booklet format using duplex printing; it will arrange the document according to the correct page number and allows you to fold at the center of the print output without having to change the order of the page number. When choosing Booklet, the Duplex Settings button becomes available to choose. You can set following settings in the Duplex Settings dialog box.

• Duplex Type There are two types of duplex binding directions available for each orientation.

• Booklet Printing Method When Divide into Sets is selected, this option allows you to print the whole booklet into smaller

individual booklet sets, it still allows you to fold at the center of the smaller individual booklet sets without having to change the order of the page number. You can specify the number of sheets in each smaller booklet set, from 1 to 15. This option can help when folding the printed booklet that has a large number of pages.

• Binding Offset When checking Binding Offset, you can also specify the offset for binding in inches or millimeters.

The Borderless feature is not available for duplex printing and booklet printing.

Paper Source (Not available for MFC-J6510DW) 1

You can choose Auto Select, Tray1 or Tray2 as Paper Source. If you put one sheet of paper in the manual feed slot, the paper from the slot is automatically chosen. Make sure that you do not put any paper in the slot when printing on paper from Tray1 or Tray2.

Printing

Advanced tab 1

1 2

5 6 7

1 Color/Grayscale option 2 Color Settings button 3 Ink Save Mode check box 4 Scaling option 5 Mirror Print check box 6 Reverse Print check box 7 Use Watermark check box 8 Header-Footer Print check box 9 Other Print Options button 10 Default button 11 OK button

a Choose your setting for Color/Grayscale. b Choose Ink Save Mode to help reduce ink consumption.

c Choose your setting for the Scaling feature.

 Choose Off to print the document as it appears on your screen.  Choose Fit to Paper Size to enlarge or reduce the document to fit the paper size.  Choose Free to reduce the size.

Printing

Note

d You can choose reverse printing options.

 Check Mirror Print to reverse the data from left to right.  Check Reverse Print to reverse the data up to down.

Mirror Print is not available when choosing Transparencies as a Media Type.

e You can print a logo or text onto your document as a watermark. You can choose one of the preset

watermarks, or you can use a bitmap file or text file that you have created.

f You can print the date and time from your computer's system clock, and the PC login user name or your

entered text on your document using Header-Footer Print.

Header-Footer Print is not available when checking Borderless.

g Click Other Print Options to set more Printer functions. h Click OK to apply your chosen settings.

To return to the default settings, click Default, then OK.

Color/Grayscale 1

This function can be used to print documents in color, or black and white using grayscale.

Printing

Color Settings 1

Click Color Settings on the Advanced tab to see options for enhanced print settings.

Color Enhancement (True2Life) 1

Checking the Color Enhancement (True2Life) option enables the True2Life feature. This feature analyzes your image to improve its sharpness, white balance and color density. This process may take several minutes depending on the size of the image and the specifications of your PC.

 Color Density

Adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak-looking picture.

 White Balance

Adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will affect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By adjusting the white balance you can adjust those white areas.

 Brightness

Adjusts the brightness of the whole image. To lighten or darken the image, move the slider to the right or left.

 Contrast

Adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued.

 Red

Increases the intensity of Red in the image to make the image redder.

Printing

 Green

Increases the intensity of Green in the image to make the image greener.

 Blue

Increases the intensity of Blue in the image to make the image bluer.

Bi-Directional Printing

When Bi-Directional Printing is checked, the print head prints in both directions offering faster print speeds. When unchecked, the print head will only print in one direction giving higher quality printouts, but slower printing speeds.

Improve Pattern Printing 1

Select the Improve Pattern Printing option if the printed fills and patterns appear different to how they appear on your screen.

Ink Save Mode 1

When you choose Ink Save Mode, the machine prints the colors lighter and emphasizes the outlines of the images. The amount of ink that is saved varies depending on the type of documents that are printed.

Ink Save Mode may make your printouts look different to what you see on your screen.

Ink Save Mode: Off 1 InkSaveMode: On 1

Printing

Use Watermark 1

You can print a logo or text onto your document as a watermark. You can choose one of the preset watermarks, or you can use a bitmap file or text file that you have created.

Check Use Watermark and then click Settings on the Advanced tab.

Watermark Settings 1

Choose a watermark you want to use or edit from Select Watermark.

Transparent 1

Check Transparent to print the watermark image in the background of your document. If this feature is unchecked, the watermark is printed at the front of your document.

In Outline Text

Check In Outline Text if you only want to print an outline of the watermark. This feature is available when choosing a text watermark.

Custom Settings

You can choose a watermark to be printed on the first page or on the other pages. You can change watermark settings and add a new watermark. Click Settings to change the settings or click

Add to add a new watermark.

Printing

You can change the watermark settings with this feature. If you want to add a new watermark, enter Title and then choose Use Text or Use Bitmap File in Watermark Style.

 Title

Enter a title you like in the field when adding a new watermark. Your chosen watermark is overwritten with this title.

 Text

Enter your watermark text in Text, then choose Font, Style, Size and Choose Color.

 Bitmap

Enter a file name and location of your bitmap image in File, or click Browse to search for the file. You can also configure the scaling size and transparency of the image.

 Position

Use this setting if you want to adjust the position of the watermark on the page.

Printing

Header-Footer Print 1

You can print the date and time from your computer's system clock, and the PC login user name or your entered text on your document. To customize the settings, click Settings on the Advanced tab.

ID Print 1

You can choose your PC login user name or your entered text as a header or footer from the following ways:

 Choosing Login User Name to print your PC login user name.

 Choosing Custom to print your entered text in the Custom text box.

Printing

Note

Other Print Options 1

Click Other Print Options on the Advanced tab to set more Printer functions:

The screen shown in this section may vary depending on your machine.

Change Data Transfer Mode 1

The Change Data Transfer Mode feature lets you choose a print data transfer mode to improve print quality or print speed.

 Recommended Setting

Choose Recommended Setting for general use.

 Improved Print Quality

Choose Improved Print Quality for better print quality. Print speed may be slightly reduced, depending on the print data.

 Improved Print Speed

Choose Improved Print Speed for faster print speed. Print quality may be slightly reduced, depending on the print data.

Printing

Advanced Color Settings 1 You can set the Halftone Pattern and Match Monitor for more color adjustment.

 Halftone Pattern

The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use for your document.

• Diffusion Dots are put at random to create the halftones. Use for printing photographs that have delicate shades

and graphics.

• Dither Dots are arranged in a pre-defined pattern to make halftones. Use for printing graphics that have

definite color boundaries or for printing charts such as business charts.

 Match Monitor

Color is adjusted to get the closest color match with the PC monitor.

Printing

Note

Advanced Duplex Settings 1

Some types of print media may need more drying time when using the duplex feature. Change Advanced Duplex Settings if you have problems with smudged duplex prints or paper jams.

 Normal

Choose Normal to print at normal speed, using a normal amount of ink.

 Duplex 1 (Slower print speed)

Choose Duplex 1 to print at a slower speed, using a normal amount of ink.

 Duplex 2 (Slower print speed & less ink)

Choose Duplex 2 to print the same speed as using Duplex 1, but using less ink.

Duplex 1 (Slower print speed) is not available for Ledger or A3 size paper.

Printing

Retrieve Printer’s Color Data 1

This setting helps you to optimize print quality by acquiring the device information. Use this option when you have replaced the device or changed the network device of the destination network address.

 Use Printer’s Color Data

Check this box if you want to use the printer’s color data. Remove the check mark if you do not want to use the information.

 Retrieve Printer’s Color Data

If you click this button, the printer driver starts retrieving the color data of your device. This may take time. Depending on the device status, the printer driver may fail to retrieve the color data.

Printing

Print Profiles tab 1

Print Profiles are editable presets designed to give you quick access to frequently used printing

configurations.

1 Print profile list box 2 Edit a profile button 3 Restore default profiles button 4 Always show Print Profiles tab first check box 5 OK button 6 Current print profile view

a Choose your profile from the print profile list box. b If you want to display the Print Profiles tab at the front of the window from the next time you print, check

Always show Print Profiles tab first.

c Click OK to apply your chosen profile.

To return to the default profile, click Restore default profiles, then OK.

Printing

Edit a profile 1

The Save your profile changes dialog appears by clicking Edit a profile. You can overwrite any of the preset profiles with your preferred settings.

1 Icon drop-down list 2 Name text box 3 Print profile list box 4 OK button

a Choose an icon you want to use from the Icon list, then enter a title you like in Name. b Choose a profile you want to overwrite from the print profile list box, then click OK. c The current settings shown on the left side of the Print Profiles tab will be saved.

Printing

Support 1

The Support window shows the driver version and settings information. There are also links to the Brother Solutions Center and Genuine Supplies Website.

Click Support on the printer driver window to display the Support window:

 Brother Solutions Center

The Brother Solutions Center is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.

 Genuine Supplies Website

The Genuine Supplies Website offers information about your Brother genuine supplies.

 Brother CreativeCenter

The Brother CreativeCenter is a FREE web site where you can access many ideas and resources for personal and professional use.

 Check Setting

This function provides information on the current printer driver settings.

 About

This function provides information about the printer driver installed for your Brother machine.

Printing

Note

Using FaceFilter Studio for photo printing by REALLUSION 1

FaceFilter Studio is an easy-to-use borderless photo printing application. FaceFilter Studio also lets you edit your photo data. You can add photo effects such as red eye reduction or skin tone enhancement.

To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine. Install FaceFilter Studio and download FaceFilter Studio Help by following the instructions in the Quick Setup Guide.

You can start FaceFilter Studio by clicking on Start/All Programs/Reallusion/FaceFilter Studio/FaceFilter Studio.

Before you start FaceFilter Studio for the first time, you must make sure your Brother machine is turned On, and connected to your computer. This will allow you to access all the functions of FaceFilter Studio.

If your Brother machine is not turned On, or connected to your computer, FaceFilter Studio will start with limited features. You will not be able to use the Print function.

This chapter only introduces the basic functions of the software. For more details, see the FaceFilter Studio Help.

To view the complete FaceFilter Studio Help, click Start, point to

All Programs/Reallusion/FaceFilter Studio and click FaceFilter Studio Help on your PC.

Printing

Starting FaceFilter Studio with your Brother machine turned On 1

a When you launch FaceFilter Studio for the first time, this screen will appear, if your Brother machine is

turned On, and connected to your computer, the FaceFilter Studio will detect your Brother machine.

b After you click Continue in step a, this screen will appear. FaceFilter Studio is ready to use with full

functionality.

Printing

Starting FaceFilter Studio when your Brother machine is turned Off 1

a When you launch FaceFilter Studio for the first time, if your Brother machine is turned Off or not

connected to your computer, this screen will appear.

b Click Detect in step a, and this screen will appear.

Turn on your Brother machine and check that it is connected to your computer and then click Yes.

c If FaceFilter Studio does not detect the Brother machine, this screen will appear.

Make sure your Brother machine is turned on and click Retry.

If FaceFilter Studio still does not detect the Brother machine in step c, click Cancel.

d If you clicked Cancel in step c, this screen will appear.

Printing

Note

e After you click the check mark in step d, FaceFilter Studio will start with limited functionality. The Print

icon on the top menu will be grayed out and you will not be able to use the Print function.

• When FaceFilter Studio starts with limited functionality, the image file will be saved with a watermark.

• To start FaceFilter Studio with full functionality, see Starting FaceFilter Studio with your Brother machine turned On on page 28.

Printing an image 1

a Click the Open icon to choose the image file.

Printing

Note

b Click the Print icon in the top menu bar to move to the print screen.

c Click the Print icon on the left to open the print settings dialog box.

d Choose Paper Size, Paper Source, Orientation, number of Copies, Scaling and Printing Area.

If you want to print a borderless photo, choose Full Page Photo in Scaling and borderless paper in

Paper Size.

Printing

Note

e Click Print Setting and choose your Brother machine. Click OK.

If you want to use photo paper, click Properties and set the Media Type and Print Quality in the printer driver dialog.

f Click Print in the Print settings dialog box and your photo will print.

Smart Portrait 1

The Smart Portrait function detects faces in the photo and adjust the brightness of the skin tone automatically.

a Open the image file.

b Click the Smart Portrait icon to detect faces automatically.

c You can modify the Brightness adjustment by dragging the slider. d Click OK.

Red-eye Reduction 1

The Red Eye Reduction function lets you reduce red eyes in your photo.

a Open the image file.

b Click the Red Eye Reduction icon to reduce red eyes automatically.

c Auto Red eye Detection finds all the red eyes in the image and marks them as dotted boxes. You can

use the RedEye Threshold slider to adjust the color of the marked areas.

d Click OK.

Printing

Print Expression List 1

FaceFilter Studio lets you modify a facial expression by applying an expression template or by manual adjustment. In the Select Expression step, you can preview or print the expression list of your choice.

Uninstalling FaceFilter Studio 1

To uninstall FaceFilter Studio, choose

Start/All Programs/Reallusion/FaceFilter Studio/Uninstall FaceFilter Studio.

Note

The scanning operations and the drivers used will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications.

 (Windows

Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver on page 34) and a Windows

document using the WIA driver (Windows

Windows

• For ScanSoft™ PaperPort™12SE, see Using ScanSoft™ PaperPort™12SE with OCR by NUANCE™ on page 51.

• If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall settings to allow communication through port number 54925 and 137. If you are using Windows

and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. For more information, see Firewall settings (For Network users) on page 107.

Scanning 2

XP/Windows Vista®/Windows®7)

Imaging Acquisition (WIA) driver (See Scanning a

XP/Windows Vista®/Windows®7) on page 43).

XP/Windows Vista®/Windows®7 users can select either driver when scanning documents.

Firewall

Scanning a document using the TWAIN driver 2

The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can not only scan images directly into the PaperPort™12SE viewer that Brother included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning.

These applications include popular programs like Adobe

Scanning a document into the PC 2

There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass.

a Load your document. b Start the ScanSoft™ PaperPort™12SE software that was installed during the MFL-Pro Suite installation

to scan a document.

The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™12SE. The scanning steps may vary when using other software applications.

c Click Scan Settings in the Desktop ribbon.

The Scan or Get Photo panel appears on the left side of the screen.

Photoshop®, CorelDRAW® and many more.

d Click Select.

Scanning

e Choose TWAIN: TW-Brother MFC-XXXX or TWAIN: TW-Brother MFC-XXXX LAN from the

Available Scanners list.

(Where XXXX is your model name.)

f Check the Display scanner dialog box on the Scan or Get Photo panel. g Click Scan.

The Scanner Setup dialog box appears.

h Adjust the following settings, if needed, in the Scanner Setup dialog box:

8 9

1 Scan (Image Type)

2 Resolution

3ScanType

4 Reduce Noise

5 Brightness

6 Contrast

7 Document Size

8AutoCrop

9 Duplex(two-sided) Scanning

(For MFC-J6910DW)

i Click Start.

When scanning is finished, click Cancel to return to the PaperPort™12SE window.

Scanning

Note

• After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when cropping an image for scanning.

• For models supporting duplex scan: You cannot adjust the scanning area. You cannot use PreScan to preview an image. Duplex scan is available from the ADF only. Duplex scan is not available for B4, A3 and Ledger size paper.

Pre-Scanning to crop a portion you want to scan 2

You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click Start on the Scanner Setup dialog box to scan the image.

a Follow the steps from a to g of Scanning a document into the PC on page 34. b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and

Document Size as needed.

Pre-Scanning is not available when choosing Auto Crop or Duplex(two-sided) Scanning. (For MFC-J6910DW)

c Click PreScan.

The whole image is scanned into the PC and appears in the scanning area of the Scanner Setup dialog box.

d Press and hold down the left mouse button and drag it over the portion you want to scan.

1 Scanning area

Scanning

Note

You can enlarge the image using the icon, and then use the icon to restore the image to its original size.

e Load your document again.

Skip this step if you loaded the document on the scanner glass in step a.

f Click Start.

This time only the chosen area of the document appears in the PaperPort™12SE window (or your application window).

g In the PaperPort™12SE window, use the options available to refine the image.

Scanning

Auto Crop 2

You can scan multiple documents placed on the scanner glass by checking Auto Crop. When using Auto Crop, the machine will scan each document and create separate files. For example, if you place three

documents on the scanner glass, the machine will scan and create three separate files. If you want to create a three page file, scan the documents as PDF.

1 0.4 in. (10 mm) or greater

2 0.8 in. (20 mm) or greater (bottom)

Guidelines for Auto Crop 2

 This setting is only available for documents that are rectangular or square.  If your document is too long or wide, this setting does not work properly.  When you use this setting, you must use the scanner glass.  When you use this setting, you must choose a Document Size other than Auto.  You must place the documents away from the edges of the scanner glass as shown in the illustration.  You must place the documents at least 0.4 in. (10 mm) apart from each other.  Auto Crop adjusts the skew of the document on the scanner glass, but if your document is skewed more

than 10 degrees, this setting will not work.

 Auto Crop is available for up to a maximum of 16 documents depending on size of your documents.  If you check Auto Crop, you cannot choose PreScan and Duplex(two-sided) Scanning. (For

MFC-J6910DW)

Scanning

Settings in the Scanner Setup dialog box 2

Scan (Image Type) 2

Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be automatically altered for each of the default settings.

The default settings are listed in the table below:

Scan (Image Type) Resolution Scan Type Photo Use for scanning photo images 300 x 300 dpi 24bit Color Web Use for attaching the scanned image to web pages 100 x 100 dpi 24bit Color Text Use for scanning text documents 200 x 200 dpi Black & White

Resolution 2

You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors.

Resolution Black & White/

Gray (Error Diffusion)

100 x 100 dpi Yes Yes Yes 150 x 150 dpi Yes Yes Yes 200 x 200 dpi Yes Yes Yes 300 x 300 dpi Yes Yes Yes 400 x 400 dpi Yes Yes Yes 600 x 600 dpi Yes Yes Yes 1200 x 1200 dpi Yes No Yes 2400 x 2400 dpi Yes No Yes 4800 x 4800 dpi Yes No Yes 9600 x 9600 dpi Yes No Yes 19200 x 19200 dpi Yes No Yes

256 Color True Gray/24bit Color

Scan Type 2

 Black & White

Use for text or line art images.

 Gray (Error Diffusion)

Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give a gray appearance.)

 True Gray

Use for photographic images or graphics. This mode is more exact due to using up to 256 shades of gray.

Scanning

Note

 256 Color

Uses up to 256 colors to scan the image.

 24bit Color

Uses up to 16.8 million colors to scan the image. Although using 24bit Color creates an image with the most accurate color reproduction, the image file size

will be about three times larger than a file created using the 256 Color option. It requires the most memory and has the longest transfer time.

Reduce Noise 2

You can improve and enhance the quality of your scanned images with this selection. The Reduce Noise setting is available when using 24bit Color and scan resolutions of 300  300 dpi, 400  400 dpi or 600  600 dpi.

Auto Crop 2

You can scan multiple documents placed on the scanner glass. If you want to use Auto Crop, see Auto Crop on page 38.

Brightness 2

Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average and is usually suitable for most images.

You can set the Brightness level by dragging the slider to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.

If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is too dark, set a higher Brightness level and scan the document again.

The Brightness setting is only available when setting Scan Type to Black & White, Gray (Error Diffusion), True Gray or 24bit Color.

Contrast 2

You can increase or decrease the contrast level by moving the slider to the right or left. An increase emphasizes dark and light areas of the image, while a decrease reveals more details in gray areas. You can also enter a value in the box to set the Contrast.

The Contrast setting is only available when setting Scan Type to Gray (Error Diffusion), True Gray or 24bit Color.

When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the Resolution, Scan Type, Brightness and Contrast to see which setting best suits your needs.

Scanning

Document Size 2

Choose one of the following sizes:

 Auto

Auto is shown as the default setting for Document Size (for the ADF, Letter or Ledger size paper only). You can scan a standard sized document without any further adjustments to Document Size. If you want to use Auto Crop, choose a Document Size other than Auto.

 A3 11.7 x 16.5 in (297 x 420 mm)  Ledger 11 x 17 in (279.4 x 431.8 mm)  JIS B4 10.1 x 14.3 in (257 x 364 mm)  A4 8.3 x 11.7 in (210 x 297 mm)  JIS B5 7.2 x 10.1 in (182 x 257 mm)  Letter 8 1/2 x 11 in (215.9 x 279.4 mm)  Legal 8 1/2 x 14 in (215.9 x 355.6 mm)  A55.8x8.3in(148x210mm)  Executive 7 1/4 x 10 1/2 in (184.1 x 266.7 mm)

 BusinessCard3.5x2.4in(90x60mm)

To scan business cards, choose the Business Card size, and then put the business card face down at the top left of the scanner glass.

 Photo4x6in(10x15cm)  IndexCard5x8in(127x203.2mm)  PhotoL3.5x5in(89x127mm)  Photo2L5x7in(13x18cm)  Postcard 1 3.9 x 5.8 in (100 x 148 mm)  Postcard 2 (Double) 5.8 x 7.9 in (148 x 200 mm)  Custom

If you choose Custom as the size, the Custom Document Size dialog box appears.

Enter the Name, Width and Height of the document. You can choose “mm” or “inch” as the unit for Width and Height.

Scanning

Note

You can see the actual paper size you chose on the screen.

• Width: shows the width of scanning area.

• Height: shows the height of scanning area.

• Data Size: shows the approximate data size in Bitmap format. The size will vary depending on the type of file, resolution and number of colors used.

Scanning

Note

Scanning a document using the WIA driver (Windows® XP/Windows Vista®/Windows®7) 2

WIA compliant 2

For Windows® XP/Windows Vista®/Windows®7 you can choose Windows® Imaging Acquisition (WIA) when scanning images. You can scan images directly into the PaperPort™12SE viewer that Brother included with your machine or you can scan images directly into any other applications that support WIA or TWAIN scanning.

•Windows® XP does not support duplex scan in the WIA driver.

• Duplex scan is available up to Legal size paper.

Scanning a document into the PC 2

There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass.

If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using the scanner glass (Flatbed). (See Pre-Scanning and cropping a portion using the scanner glass on page 45.)

a Load your document.

b Start the ScanSoft™ PaperPort™12SE software that was installed during the MFL-Pro Suite installation

to scan a document.

The instructions for scanning in this Guide are based on ScanSoft™ PaperPort™12SE. The process will vary when scanning from other applications.

c Click Scan Settings on the Desktop ribbon.

The Scan or Get Photo panel appears on the left side of the screen.

d Click Select. e Choose WIA:Brother MFC-XXXX or WIA:Brother MFC-XXXX LAN from the Available Scanners list.

(Where XXXX is your model name.)

If you choose TW-Brother MFC-XXXX, the TWAIN driver will start.

f Check the Display scanner dialog box on the Scan or Get Photo panel. g Click Scan.

The Scan dialog box appears.

Scanning

h Adjust the following settings, if needed, in the Scanner Setup dialog box:

1 Paper source

2 Picture type

3 Adjust the quality of the scanned picture

4 Page size

5 Preview

6Scan

i Choose Document Feeder or Flatbed from the Paper source drop-down list. j Choose the picture type. k Choose the Page size from the drop-down list.

Scanning

Note

l If you want to change some advanced settings, click Adjust the quality of the scanned picture. You

can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after choosing the settings.

By default, the scanner resolution can be set to a maximum of 1200 dpi.

If you want to scan at higher resolutions, use the Scanner Utility. (See Scanner Utility on page 46.)

m Click Scan in the Scan dialog box.

The machine starts scanning the document.

Pre-Scanning and cropping a portion using the scanner glass 2

The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click Scan on the Scan dialog box to scan the image.

a Follow the steps from a to g of Scanning a document into the PC on page 43. b Choose Flatbed from the Paper source drop-down list. c Choose the picture type. d Click Preview.

The whole image is scanned into the PC and appears in the scanning area.

Scanning

Note

e Press and hold down the left mouse button and drag it over the portion you want to scan.

f If you need advanced settings, click Adjust the quality of the scanned picture. You can choose

Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after choosing settings.

g Click Scan in the Scan dialog box.

The machine starts scanning the document. This time only the chosen area of the document appears in the PaperPort™12SE window (or your application window).

Scanner Utility 2

The Scanner Utility is used to configure the WIA scanner driver for resolutions greater than 1200 dpi.

If you scan the document at a resolution of greater than 1200 dpi, the file size may be very large. Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do not have enough memory or hard disk space then your PC may freeze and you could lose your file.

Scanning

Note

 Running the utility

You can run the utility by clicking the Scanner Utility located in Start/All Programs/Brother/MFC-XXXX menu (where XXXX is your model name)/Scanner Settings/Scanner Utility.

Screens on your PC may vary depending on your operating system or the model of your machine.

(Windows Vista® and Windows®7) When the User Account Control screen appears, do the following.

• For users who have administrator rights: Click Allow or Yes.

• For users who do not have administrator rights: Enter the administrator password and click OK or Yes.

Scanning

Note

Scanning a document using the WIA driver (Windows® Photo Gallery and Windows® Fax and Scan users)2

Scanning a document into the PC 2

There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass.

Duplex scan is available up to Legal size paper.

a Load your document. b Open your software application to scan the document. c Do one of the following:

 (Windows

Click File, then Import from Camera or Scanner.

 (Windows® Fax and Scan)

Click File, New, then Scan.

Photo Gallery)

d Choose the scanner you want to use. e Click Import.

The Scan dialog box appears.

Scanning

Note

f Adjust the following settings, if needed, in the Scanner dialog box:

1 Profile

2 Source

3 Paper size

4 Color format

5Filetype

4 5

10 11

6 Resolution

7 Brightness

8 Contrast

9 Scanning area

10 Preview

11 Scan

By default, the scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Scanner Utility. (See Scanner Utility on page 46.) If you want to do duplex scanning, choose Feeder (Scan both sides) as Source. (For MFC-J6910DW)

g Click Scan on the Scan dialog box.

The machine starts scanning the document.

Scanning

Pre-Scanning and cropping a portion using the scanner glass 2

The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click Scan in the Scan dialog box to scan the image.

a Follow the steps from a to e of Scanning a document into the PC on page 48. b Put the document face down on the scanner glass. c Choose Flatbed from the Source drop-down list. Adjust the following settings, if needed, in the Scanner

dialog box.

d Click Preview.

The whole image is scanned into the PC and appears in the scanning area.

e Press and hold down the left mouse button and drag it over the portion you want to scan.

f Click Scan on the Scan dialog box.

The machine starts scanning the document. This time only the chosen area of the document appears in your application window.

Scanning

Note

Using ScanSoft™ PaperPort™12SE with OCR by NUANCE™ 2

• ScanSoft™ PaperPort™12SE supports Windows® XP (SP3 or higher), XP Professional x64 Edition (SP3

or greater), Windows Vista

• For Windows

2000 (SP4 or higher) users, you can download ScanSoft™ PaperPort™11SE by Nuance™

(SP2 or higher) and Windows®7 only.

during the installation of MFL-Pro Suite. See the Quick Setup Guide.

ScanSoft™ PaperPort™12SE for Brother is a document management application. You can use PaperPort™12SE to view scanned documents.

PaperPort™12SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.

This section only introduces the basic functions of the software. For more details, see the ScanSoft™ Getting Started Guide. To view the complete ScanSoft™ PaperPort™12SE Getting Started Guide, choose the Help ribbon and click Getting Started Guide. When you install MFL-Pro Suite, ScanSoft™ PaperPort™12SE for Brother is installed automatically. You can access ScanSoft™ PaperPort™12SE through the ScanSoft™ PaperPort™12SE program group located in

Start/All Programs/Nuance PaperPort 12 on your PC.

Viewing items 2

ScanSoft™ PaperPort™12SE gives several ways to view items: Desktop displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a

desktop or folder) or an icon.

You can see both PaperPort™12SE items (MAX files) and non-PaperPort™12SE items (files created using other applications).

All graphical files (PaperPort™12SE's *.max and other files) will be displayed and include an icon that indicates the application that the specific file type is associated or created with. Non-graphical files are indicated by a small rectangular thumbnail and are not displayed as actual images.

Scanning

Image View displays a close-up of a single page. You can open a PaperPort™12SE item by clicking the Open with Image View button on the Desktop ribbon.

As long as you have the appropriate application on your PC to display it, you can also open a nonPaperPort™12SE item by double-clicking it.

Organizing your items in folders 2

PaperPort™12SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop. An item can be a PaperPort™12SE item or a nonPaperPort™12SE item:

 Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and

view their items in Desktop.

 You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse

button and the item is stored in that folder.

 Folders can be ‘nested’—that is, stored in other folders.  When you double-click a folder, its contents (both PaperPort™12SE MAX files and non PaperPort™12SE

files) appear in Desktop.

 You can also use Windows

Explorer to manage the folders and items shown in Desktop.

Quick links to other applications 2

ScanSoft™ PaperPort™12SE automatically recognizes many other applications on your PC and creates a ‘working link’ to them.

The bar at the bottom of the PaperPort™12SE desktop shows which programs you can use with PaperPort™12SE.

Scanning

To send an item from PaperPort™12SE to another program, simply drag and drop the item from the PaperPort™12SE desktop to the program icon on the Send To bar. PaperPort™12SE automatically converts the item to the preferred format.

If PaperPort™12SE does not automatically recognize one of the applications on your PC, you can manually create a link using the New Link button on the Tools ribbon.

ScanSoft™ PaperPort™12SE with OCR lets you convert image text into text you can edit 2

ScanSoft™ PaperPort™12SE can quickly convert a text document image into text that you can edit with a word processing application.

PaperPort™12SE uses the optical character recognition software (OCR), which comes with PaperPort™12SE. PaperPort™12SE can use your preferred OCR application if it is already on your PC. You can convert the entire item, or by using the Copy Text button on the Items ribbon, you can choose only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort™12SE’s built-in OCR application, or you can use your own OCR application.

Importing items from other applications 2

As well as scanning items, you can bring items into PaperPort™12SE in a variety of ways and convert them to PaperPort™12SE (MAX) files in several different ways:

 Print to the Desktop from another application, such as Microsoft

 Import files saved in other file formats, such as Windows

(TIFF).

Bitmap (BMP) or Tagged Image File Format

Word.

Exporting items into other formats 2

You can export or save PaperPort™12SE items in several popular file formats, such as BMP, JPEG, TIFF or PDF.

Exporting an image file 2

a Click Save As on the PaperPort button.

The Save ‘XXXXX’ as dialog box is displayed.

b Choose the drive and folder where you want to store the file. c Enter the new file name and choose the file type. d Click Save to save your file, or Cancel to return to PaperPort™12SE without saving it.

Scanning

Uninstalling ScanSoft™ PaperPort™12SE with OCR 2

(Windows® XP) 2

a Click Start, Control Panel, Add or Remove Programs, and click the Change or Remove Programs

icon.

b Choose Nuance PaperPort 12 from the list and click Change or Remove.

(Windows Vista® and Windows®7) 2

a Click the button, Control Panel, Programs and Programs and Features.

b Choose Nuance PaperPort 12 from the list and click Uninstall.

ControlCenter4 3

Overview 3

ControlCenter4 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter4 eliminates the need to manually launch specific applications.

ControlCenter4 has two user interfaces: Home Mode and Advanced Mode.

 Home Mode

The Home Mode gives you easy access to your machine's main functions. See Using ControlCenter4 in Home Mode on page 56.

 Advanced Mode

The Advanced Mode gives you more control over the details of your machine’s functions. You can add up to three customized tabs in your original settings. See Using ControlCenter4 in Advanced Mode on page 69.

Changing the user interface 3

a Click Configuration and then select Mode Select. b Select Home Mode or Advanced Mode in the mode dialog.

ControlCenter4

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Using ControlCenter4 in Home Mode 3

This section briefly introduces the ControlCenter4 function in Home Mode. For more details of the each function, click Help.

1 Print or edit images, attach images to E-mail, open images with an application and copy images from a

memory card or USB Flash memory drive. 2 Scan directly to a file, E-mail, word processor or graphics application of your choice. 3 Access the PC-FAX applications available for your device. 4 Access the settings available to configure your device. 5 Link to Brother Solutions Center, Brother CreativeCenter or the Help file. 6 You can select which machine ControlCenter4 will connect with from the Model drop-down list. 7 You can change the user interface and ControlCenter4 preferences. 8 Access the Help file. 9 Access Status Monitor by clicking Device Status.

ControlCenter4

ControlCenter4 Features for Home Mode users 3

Photo (See Photo tab on page 58.)

 See Copying images from a memory card or USB Flash memory drive on page 58.  See Opening the ControlCenter4 folder tree on page 58.  See Opening the folder tree on page 59.  See Printing images on page 59.  See Editing images on page 59.  See Attaching images to E-mail on page 59.  See Opening images with an application on page 59.

Scan (See Scan tab on page 60.)

 See File types on page 61.  See Document Size on page 61.  See Saving the scanned image on page 61.  See Printing the scanned image on page 62.  See Opening the scanned image with an application on page 62.  See Attaching the scanned data to E-mail on page 63.  See Using the OCR feature on page 63.

PC-FAX (See PC-FAX tab on page 64.)

 See Sending an image file from your computer on page 64.  See Sending a scanned image on page 65.  See Viewing and printing received PC-FAX data on page 65.

Device Settings (See Device Settings tab on page 66.)

 See Configuring Remote Setup on page 66.  See Accessing Quick Dial on page 66.  See Configuring Scan button settings on page 67.  See Launching the BRAdmin utility on page 67.

Support

 Se  See Using Brother Solutions Center on page 68.  See Accessing the Brother CreativeCenter on page 68.

(See Su

e Opening ControlCenter Help on page 68.

pport tab on page 68.)

ControlCenter4

Photo tab 3

There are five functions: Print, Edit, Open with an Application, Send E-mail and Photo Capture. This section briefly introduces the functions. For more details of each function, click Help.

1 2 3

1 Photo Capture button 2 My CC4 Folder button 3 Desktop button 4 Print button 5 Edit button 6 Send E-mail button 7 Open with an Application button

Copying images from a memory card or USB Flash memory drive 3

The Photo Capture button lets you copy images on a memory card or USB Flash memory drive to a folder on your hard disk.

a Click Photo Capture, and the Photo Capture dialog appears. b Configure your settings for Destination Folder, then click OK. c The images on a memory card or USB Flash memory drive are copied to a folder on your hard disk.

Opening the ControlCenter4 folder tree 3

The My CC4 Folder button lets you open the ControlCenter4 folder located in the My Pictures folder on your computer. You can choose images you want to print, edit, attach to a new Email and open with a specific application directly in the ControlCenter4 folder.

ControlCenter4

Opening the folder tree 3

The Desktop button lets you open the folder tree from the desktop to choose images you want to print, edit, attach to a new Email and open with a specific application directly.

Printing images 3

The Print button lets you print images.

a Choose images you want to print by clicking the image from the image viewer, check the check box

under the image, and then enter the number of copies you want to print (1 to 99).

b Click Print, then the Print settings window appears. c Configure the settings for Paper size, Media Type and Layout. d Click Properties to configure Print Quality, Color / Grayscale, Color Mode and Paper Source if

necessary. Click OK.

e Click Start Printing.

Editing images 3

The Edit button lets you edit images with various functions.

a Choose images you want to edit by clicking the image from the image viewer. b Click Edit, and the Edit window appears. c Edit the images with Trimming, Image Correction and Image Enhancement functions.

d Click Save.

Attaching images to E-mail 3

The Send E-mail button lets you attach images to your default E-mail application.

a Choose images you want to attach to E-mail from the image viewer. b Click Send E-mail, and your default E-mail application starts and shows a new E-mail with attachments.

Opening images with an application 3

The Open with an Application button lets you open images with a specific application directly.

a Choose images you want to open by clicking the image from the image viewer. b Click Open with an Application. c Select the application from the drop-down list and click OK. d The image will appear in the application you have chosen.

ControlCenter4

Scan tab 3

There are five scan options: Save, Print, Open with an Application, Send E-mail and OCR. This section briefly introduces the Scan tab function. For more details of each function, click Help.

1 PC Scan setting area 2 Image viewer 3 Save button 4 Print button 5 Open with an Application button 6 Send E-mail button 7 OCR button

ControlCenter4

Note

File types 3

You can choose from the following list of file types when saving to a folder.

 Windows  JPEG (*.jpg)

Bitmap (*.bmp)

 TIFF (*.tif)  TIFF Multi-Page (*.tif)  Portable Network Graphics (*.png)  PDF (*.pdf)  Secure PDF (*.pdf)  XML Paper Specification (*.xps)

• The XML Paper Specification is available for Windows Vista®, Windows®7 or when using applications which support XML Paper Specification files.

• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.

• Secure PDF is available for the Save and Send E-mail selections.

Document Size 3

You can choose the document size from the pull-down list. If you choose a 1 to 2 document size, such as

1to2(A4), the scanned image will be divided into two A5 size documents.

Saving the scanned image 3

The Save button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list.

a Configure the settings in the PC Scan setting area. b Click Scan. c Confirm and edit (if necessary) the scanned image in the image viewer. d Click Save. e The Save dialog will appear. Select your Destination Folder and other settings. Click OK. f The image will be saved in the folder you have chosen.

ControlCenter4

Printing the scanned image 3

You can scan a page on the machine and print copies using any of the features of the ControlCenter4 supported Brother machine’s printer driver.

a Select the Scan tab. b Configure the settings in PC Scan setting area. c Click Scan. d Confirm and edit (if necessary) the scanned image in the image viewer. e Click Print. f Configure the print settings and then click Start Printing.

Opening the scanned image with an application 3

The Open with an Application button lets you scan an image directly into your graphics application for image editing.

a Select the Scan tab. b Configure the settings in PC Scan setting area. c Click Scan. d Confirm and edit (if necessary) the scanned the image in image viewer. e Click Open with an Application.

f Select the application from the drop-down list and click OK. g The image will appear in the application you have chosen.

ControlCenter4

Attaching the scanned data to E-mail 3

The Send E-mail button lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment.

a Select the Scan tab. b Configure the settings in the PC Scan setting area. c Click Scan. d Confirm and edit (if necessary) the scanned image in the image viewer. e Click Send E-mail. f Configure the attached file settings and click OK. g Your default E-mail application will open and the image will be attached to a new, blank email.

Using the OCR feature 3

The OCR button lets you scan a document and converts it into text. This text can be edited using your favorite word processing software.

a Select the Scan tab. b Configure the settings in the PC Scan setting area. c Click Scan. d Confirm and edit (if necessary) the scanned image in the image viewer.

e Click OCR. f Configure the OCR settings and click OK. g The application you have chosen will open with the converted text data.

ControlCenter4

Note

PC-FAX tab 3

This section briefly introduces the PC-FAX tab function. For more details of each function, click Help.

The PC-FAX software can only send Black & White fax documents.

1 2 3

1 Send Image File button 2 Send Scanned Image button 3 Received PC-FAX button 4 PC Scan setting area 5 Scan Image area 6 Send button

Sending an image file from your computer 3

The Send Image File button lets you send an image file as a fax from the PC using the Brother PC-FAX software.

a Select the PC-FAX tab. b Click Send Image File. c Click on the folder tree to browse for the folder where the image you want to send is located. Then select

the file you want to send.

d Click Send. e The PC-FAX sending dialog will appear. Enter a fax number and then click Start.

ControlCenter4

Sending a scanned image 3

The Send Scanned Image button lets you scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software.

a Select the PC-FAX tab. b Click Send Scanned Image. c Configure the settings in the PC Scan setting area. d Click Scan. e Confirm and edit (if necessary) the scanned image in the image viewer. f Click Send. g The PC-FAX sending dialog will appear. Enter a fax number and then click Start.

Viewing and printing received PC-FAX data 3

The Received PC-FAX button lets you view and print received fax data using the Brother PC-FAX software. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive option from the control panel menu of the Brother machine. (See Enabling the PC-FAX Receiving software on your

machine on page 99.)

a Select the PC-FAX tab. b Click Received PC-FAX. c The PC-FAX receiving function is activated and starts to receive fax data from your machine. The

received data will appear. To view the data, click View.

d If you want to print the received data, select the data and then click Print. e Configure the print settings and then click Start Printing.

ControlCenter4

Device Settings tab 3

This section briefly introduces the Device Settings tab function. For more details of each function, click Help.

1 Remote Setup button 2 Quick Dial button 3 Device Scan Settings button

4 BRAdmin button

Configuring Remote Setup 3

The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus.

a Select the Device Settings tab. b Click Remote Setup. c The Remote Setup Program window will appear. For Remote Setup configuration, see Remote Setup

on page 83.

Accessing Quick Dial 3

The Quick Dial button lets you open the Address Book window in the Remote Setup Program. You can then easily register or change the Quick Dial numbers from your PC.

a Select the Device Settings tab. b Click Quick Dial. c The Address Book window will appear. For Address Book configuration, see Remote Setup on page 83.

ControlCenter4

Note

Configuring Scan button settings 3

The Device Scan Settings button lets you configure your machine’s SCAN key settings.

a Select the Device Settings tab. b Click Device Scan Settings. c The Device Scan Settings dialog will appear. You can change settings of each Scan button function.

d Click OK.

Launching the BRAdmin utility 3

If you have installed BRAdmin Light or BRAdmin Professional 3, the BRAdmin button lets you open the BRAdmin Light or BRAdmin Professional 3 utility.

The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It can also search for Brother products in a TCP/IP environment, view the status and configure basic network settings, such as the IP address. To install BRAdmin Light from the installation CD-ROM, see the Network User's Guide. If you require more advanced machine management, use the latest version of BRAdmin Professional 3 utility that is available as a download from http://solutions.brother.com/

a Select the Device Settings tab. b Click BRAdmin. The BRAdmin Light or BRAdmin Professional 3 utility dialog appears.

If you have installed both BRAdmin Light and BRAdmin Professional, ControlCenter4 will launch BRAdmin Professional 3.

ControlCenter4

Support tab 3

This section briefly introduces the Support tab function. For more details of each function, click Help.

Opening ControlCenter Help 3

The ControlCenter Help lets you open the Help file for detailed information about ControlCenter.

a Select the Support tab. b Click ControlCenter Help. c The ControlCenter Help main page will appear.

Using Brother Solutions Center 3

The Brother Solutions Center button lets you open the Brother Solutions Center web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.

a Select the Support tab. b Click Brother Solutions Center. c Brother Solutions Center web site will be shown in your web browser.

Accessing the Brother CreativeCenter 3

The Brother CreativeCenter button lets you access our web site for free and easy online solutions for business and home users.

a Select the Support tab. b Click Brother CreativeCenter. ControlCenter4 will launch your web browser and then open the Brother

CreativeCenter web site.

ControlCenter4

Using ControlCenter4 in Advanced Mode 3

This section briefly introduces the ControlCenter4 function in Advanced Mode. For more details of the each function, click Help.

12345678 9 10

1 Scan directly to a file, E-mail, word processor or graphics application of your choice. 2 Access the PC-Copy feature available via your PC.

3 Print or edit images, open images on a memory card or USB Flash memory drive, copy files on a memory

card or USB Flash memory drive, and copy files on a memory card or USB Flash memory drive and display the files with a specific application.

4 Access the PC-FAX applications available for your device. 5 Access the settings available to configure your device. 6 Link to Brother Solutions Center, Brother CreativeCenter or Help. 7 You can configure your original settings tab by right clicking the tab area. 8 You can select which machine ControlCenter4 will connect with from the Model drop-down list. 9 You can open the configuration window for each scan function and change the user interface mode. 10 Access the Help file. 11 Access the Status Monitor by clicking Device Status.

ControlCenter4

ControlCenter4 Features for Advanced Mode users 3

Scan (See Scan tab on page 71.)

 See File types on page 72.  See Document Size on page 72.  See Opening the scanned image with application on page 72.  See Using the OCR feature on page 73.  See Attaching the scanned data to E-mail on page 73.  See Saving the scanned image on page 73.

PC-Copy (See PC-Copy tab on page 74.)

 See Printing the scanned image on page 74.

Photo (See Photo tab on page 75.)

 See Printing/Editing images on page 75.  See Opening PCC folder (PCC: PhotoCapture Center™) on page 76.  See Copying files from PCC folder on page 76.  See Copying files to an application on page 76.

PC-FAX (See PC-FAX tab on page 77.)

 See Sending an image file from your computer on page 77.  See Sending a scanned image on page 77.  See Viewing and printing received PC-FAX data on page 77.

Device Settings (See Device Settings tab on page 78.)

 See Configuring Remote Setup on page 78.

 See Accessing Quick Dial on page 78.  See Configuring Scan button settings on page 79.  See Launching the BRAdmin utility on page 79.

Support (See Support tab on page 80.)

 See Opening ControlCenter Help on page 80.

See U

  See Accessing the Brother CreativeCenter on page 80.

Custom (See Custom tab on page 81.)

 See Creating a Custom tab on page 81.  See Creating a Custom button on page 81.

sing Brother Solutions Center o

n page 80.

ControlCenter4

Note

Scan tab 3

There are four scan options: Image, OCR, E-mail and File. This section briefly introduces the Scan tab function. For more details of each function, click Help.

12345

1 PC Scan setting area 2 Image button

3 OCR button 4 E-mail button 5 File button

• You can change the default settings of each button by right-clicking the appropriate button or clicking Configuration. When the settings dialog appears, you can change the settings and then click OK.

• To preview and configure the scanned image, check Pre Scan on the settings dialog.

ControlCenter4

Note

File types 3

You can choose from the following list of file types when saving to a folder.

 Windows  JPEG (*.jpg)

Bitmap (*.bmp)

 TIFF (*.tif)  TIFF Multi-Page (*.tif)  Portable Network Graphics (*.png)  PDF (*.pdf)  Secure PDF (*.pdf)  XML Paper Specification (*.xps)

• The XML Paper Specification is available for Windows Vista®, Windows®7 or when using applications which support XML Paper Specification files.

• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.

• Secure PDF is available for Scan to Image, Scan to E-mail and Scan to File.

Document Size 3

You can choose the document size from the pull-down list. If you choose a 1 to 2 document size, such as

1to2(A4), the scanned image will be divided into two A5 size documents.

Opening the scanned image with application 3

The Image button lets you scan an image directly into your graphics application for image editing.

a Select the Scan tab. b If you want to change the scan settings, right-click Image and then change settings. If you want to

preview and configure the scanned image, check Pre Scan. Click OK.

c Click Image. d The image will appear in the application you have chosen.

ControlCenter4

Using the OCR feature 3

The OCR button lets you scan a document and converts it into text. This text can be edited using your favorite word processing software.

a Select the Scan tab. b If you want to change the scan settings, right-click OCR and then change settings. If you want to preview

and configure the scanned image, check Pre Scan. Click OK.

c Click OCR. d Your default word processing application will open and display the converted text data.

Attaching the scanned data to E-mail 3

The E-mail button lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment.

a Select the Scan tab. b If you want to change the scan settings, right-click E-mail and then change settings. If you want to

preview and configure the scanned image, check Pre Scan. Click OK.

c Click E-mail. d Your default E-mail application will open and the image will be attached to a new, blank email.

Saving the scanned image 3

The File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list.

a Select the Scan tab. b If you want to change the scan settings, right-click File and then change settings. If you want to preview

and configure the scanned image, check Pre Scan. Click OK.

c Click File. d The image will be saved in the folder you have chosen.

ControlCenter4

PC-Copy tab 3

Printing the scanned image 3

You can scan a page on the machine and print copies using any of the features of the ControlCenter4 supported Brother machine’s printer driver.

a Select the PC-Copy tab. b If you want to change the scan settings, right-click the button you want to change and then change the

settings. If you want to preview and configure the scanned image, check Pre Scan. Click OK.

c Click Color Copy, Monochrome Copy, 2 in 1 Copy or 4 in 1 Copy. d The scanned image will be printed.

ControlCenter4

Photo tab 3

There are four functions: Photo Print, Open PCC Folder, Copy from PCC and Copy to Application. This section briefly introduces the functions. For more details of each function, click Help.

12 34

1 Photo Print button 2 Open PCC Folder button 3 Copy from PCC button

4 Copy to Application button

Printing/Editing images 3

The Photo Print button lets you print or edit images.

Printing images 3

a Click Photo Print, then the image viewer appears. b Choose images you want to print by clicking the image from the image viewer, check the check box

under the image, and then enter the number of copies you want to print (1 to 99).

c Click Print, then the Print settings window appears. d Configure the settings for Paper size, Media Type and Layout. e Click Properties to configure Print Quality, Color / Grayscale, Color Mode and Paper Source if you

need. Click OK.

f Click Start Printing.

ControlCenter4

Editing images 3

a Click Photo Print, then the image viewer appears. b Choose images you want to edit by clicking the image from the image viewer, check the check box under

the image, and then enter the number of copies you want to print (1 to 99).

c Click Edit, then the Edit window appears. d Edit the images with Trimming, Image Correction and Image Enhancement functions. e Click Save.

Opening PCC folder (PCC: PhotoCapture Center™) 3

The Open PCC Folder button starts Windows® Explorer and displays files and folders on a memory card or USB Flash memory drive connected to your Brother machine.

Copying files from PCC folder 3

The Copy from PCC button lets you copy files on a memory card or USB Flash memory drive to your hard disk. You can configure settings for Destination Folder, Copy Folder and Copy Files from the menu shown by clicking Configuration.

Copying files to an application 3

The Copy to Application button lets you copy files on a memory card or USB Flash memory drive to your hard disk and starts a specific application to display the copy destination folder. You can configure settings for Copy Folder and Copy Files from the menu shown by clicking Configuration.

ControlCenter4

Note

PC-FAX tab 3

This section briefly introduces the PC-FAX tab function. For more details of each function, click Help.

The PC-FAX software can only send Black & White fax documents.

Sending an image file from your computer 3

The Send Image File button lets you send an image file as a fax from the PC using the Brother PC-FAX software.

a Select the PC-FAX tab. b Click Send Image File. c Click on the folder tree to browse for the folder where the image you want to send is located. Then select

the file you want to send.

d Click Send.

e The PC-FAX sending dialog will appear. Enter a fax number and then click Start.

Sending a scanned image 3

The Send Scanned Image button lets you scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software.

a Select the PC-FAX tab. b If you want to change the scan settings, right-click Send Scanned Image and then change settings. If

you want to preview and configure the scanned image, check Pre Scan. Click OK.

c Click Send Scanned Image. d The PC-FAX sending dialog will appear. Enter a fax number and then click Start.

Viewing and printing received PC-FAX data 3

The Received PC-FAX button lets you view and print received fax data using the Brother PC-FAX software. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive option from the

control panel menu of your Brother machine. (See Enabling the PC-FAX Receiving software on your machine on page 99.)

a Select the PC-FAX tab. b Click Received PC-FAX. c The PC-FAX receiving function activates and starts to receive fax data from your machine. The received

data will appear. To view the data, click View.

d If you want to print the received data, select the data and then click Print. e Configure the print settings and then click Start Printing.

ControlCenter4

Device Settings tab 3

This section briefly introduces the Device Settings tab function. For more details of each function, click Help.

Configuring Remote Setup 3

The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus.

a Select the Device Settings tab. b Click Remote Setup. c The Remote Setup Program window will appear. For Remote Setup configuration, see Remote Setup

on page 83.

Accessing Quick Dial 3

The Quick Dial button lets you open the Address Book window in the Remote Setup Program. You can then easily register or change the Quick Dial numbers from your PC.

a Select the Device Settings tab. b Click Quick Dial. c The Address Book window will appear. For Address Book configuration, see Remote Setup on page 83.

ControlCenter4

Note

Configuring Scan button settings 3

The Device Scan Settings button lets you configure your machine’s SCAN key settings.

a Select the Device Settings tab. b Click Device Scan Settings. c The Device Scan Settings dialog will appear. You can change settings of each Scan button function. d Click OK.

Launching the BRAdmin utility 3

If you have installed BRAdmin Light or BRAdmin Professional 3, the BRAdmin button lets you open the BRAdmin Light or BRAdmin Professional 3 utility.

The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It also can search for Brother products in a TCP/IP environment, view the status and configure basic network settings, such as IP address. To install BRAdmin Light from the installation CD-ROM, see the Network User’s Guide. If you require more advanced machine management, use the latest version of BRAdmin Professional 3 utility that is available as a download from http://solutions.brother.com/

a Select the Device Settings tab. b Click BRAdmin. The BRAdmin Light or BRAdmin Professional 3 utility dialog appears.

If you have installed both BRAdmin Light and BRAdmin Professional, ControlCenter4 will launch BRAdmin Professional 3.

ControlCenter4

Support tab 3

This section briefly introduces the Support tab function. For more details of each function, click Help.

Opening ControlCenter Help 3

The ControlCenter Help lets you open the Help file for detailed information about ControlCenter.

a Select the Support tab. b Click ControlCenter Help. c The ControlCenter Help top page will appear.

Using Brother Solutions Center 3

The Brother Solutions Center button lets you open the Brother Solutions Center web site offering information about your Brother product including FAQ’s (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.

a Select the Support tab. b Click Brother Solutions Center. c Brother Solutions Center web site will be shown in your web browser.

Accessing the Brother CreativeCenter 3

The Brother CreativeCenter button lets you access our web site for a free and easy online solutions for business and home uses.

a Select the Support tab. b Click Brother CreativeCenter. ControlCenter4 will launch your web browser and then open the Brother

CreativeCenter web site.

ControlCenter4

Custom tab 3

This section briefly introduces adding Custom tabs. For more details, click Help.

Creating a Custom tab 3

You can create up to three customized tabs including up to five customized buttons with your preferred settings.

a Click Configuration and then select Create custom tab.

Creating a Custom button 3

a Click Configuration and then select Create custom button. Select a button you want to create from

the menu. The settings dialog will appear.

ControlCenter4

Note

b Enter the button name and change the settings if necessary. Click OK.

(The setting options vary depending on the created button.)

You can change or remove the created tab, button or settings. Click Configuration and follow the menu.

Remote Setup 4

The Remote Setup program lets you configure many machine settings from a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.

Click Start, All Programs, Brother, MFC-XXXX, and Remote Setup.

 OK

Lets you start uploading data to the machine and exit the Remote Setup application. If an error message is displayed, enter the correct data again and then click OK.

 Cancel

Lets you exit the Remote Setup application without uploading data to the machine.

 Apply

Lets you upload data to the machine without exiting the Remote Setup application.

 Print

Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.

 Export

Lets you save the current configuration settings to a file.

Remote Setup

Note

 Import

Lets you read the settings from a file.

• You can use the Export button to save Quick-Dial or all your settings for your machine.

• If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137. For more information, see Firewall settings (For Network users) on page 107.

• If you are using Windows

Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary

Firewall settings have already been made.

Note

Brother PC-FAX Software 5

PC-FAX sending 5

The Brother PC-FAX feature lets you use your PC to send a document file from an application as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface. You can use the Address Book Search feature to quickly find members to send to.

For the latest information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com/

The PC-FAX software can only send Black & White fax documents.

Setting up user information 5

You can access User Information from the FAX Sending dialog box by clicking the icon.

(See Sending a file as a PC-FAX using the Facsimile style user interface on page 88.)

a Click Start, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX Sending,

then PC-FAX Setup. The Brother PC-FAX Setup dialog box appears:

b Enter this information to create the fax header and cover page. c Click OK to save the User Information.

You can set up the User Information separately for each Windows® account.

Brother PC-FAX Software

Sending setup 5

From the Brother PC-FAX Setup dialog box, choose the Sending tab to display the screen below.

 Outside line access

Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office).

 Include header

To add the header information you entered in the User Information tab to the top of your sent faxes, check the Include header box. See Setting up user information on page 85.

To add header information to the top of the fax pages, check Include header.

 User interface

Choose the user interface from two choices: Simple style or Facsimile style.

Simple style

5 Facsimile style 5

Brother PC-FAX Software

Note

Setting up a cover page 5

From the PC-FAX dialog box, click the icon to access the Brother PC-FAX Cover Page Setup screen.

The Brother PC-FAX Cover Page Setup dialog box appears:

Entering cover page information 5

If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.

 To

Choose the recipient information you want to add to the cover page.

 From

Choose the sender information you want to add to the cover page.

 Comment

Enter the comment you want to add to the cover page.

 Form

Choose the cover page format you want to use.

 Cover page title

If you choose Custom, you can put a bitmap file, such as your company logo, on the cover page. Click Browse to choose the BMP file, and then choose the alignment style.

 Count cover page

When Count cover page is checked, the cover page will be included in the page numbering. When Count cover page is unchecked, the cover page will not be included.

Brother PC-FAX Software

Note

Sending a file as a PC-FAX using the Facsimile style user interface 5

a Create a file in any application on your PC. b Click File, then Print.

The Print dialog box appears:

c Choose Brother PC-FAX as your printer, and then click Print.

The Facsimile style user interface appears:

If the Simple style user interface appears, change the user interface selection setting. (See Sending setup on page 86.)

d Enter a fax number using any of the following methods:

 Use the dial pad to enter the number.  Use your PC’s keyboard to enter the number.  Click any of the 10 Speed Dial buttons.  Click the Address Book button, and then choose a member or group from the Address Book.

If you make a mistake, click Clear to delete all the entries.

Brother PC-FAX Software

Note

e To include a cover page, click Cover Page On.

You can also click the cover page icon to create or edit a cover page.

f Click Start to send the fax.

• If you want to cancel the fax, click Stop.

• If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start.

Sending a file as a PC-FAX using the Simple style user interface 5

a Create a file in any application on your PC. b Click File, then Print.

The Print dialog box appears:

c Choose Brother PC-FAX as your printer, and then click Print.

The Simple style user interface appears:

If the Facsimile style user interface appears, change the user interface selection setting. (See Sending setup on page 86.)

Brother PC-FAX Software

Note

d Enter the fax number using any of the following methods:

 Enter the fax number in the To: field.  Click the To: button, and then choose destination fax numbers from the Address Book.

If you make a mistake, click Clear to delete all the entries.

e To send a cover page and note, check Cover page On.

You can also click the icon to create or edit a cover page.

f Click the send icon.

If you want to cancel the fax, click the cancel icon.

Brother PC-FAX Software

Note

Address Book 5

If Outlook, Outlook Express or Windows Mail is installed on your PC, you can choose in the Select Address Book drop-down list which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express, Windows Mail Address or Windows Contacts.

For the address book file, you must enter the path and file name of the database file which contains the address book information.

Click Browse to choose the database file.

If you choose Outlook or Outlook Express, you can use the Outlook or Outlook Express Address Book

(Windows

2000/XP), Windows Mail Address (Windows Vista®) or Windows Contacts (Windows®7) by

clicking the Address Book button in the FAX Sending dialog box.

Outlook Express Address Book

To use your Outlook Address Book, you must select Microsoft® Outlook® 2000, 2002, 2003 or 2007 as your default E-mail application.

Brother PC-FAX Software

Brother Address Book 5

a Click Start, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX Sending,

then PC-FAX Address Book. The Brother Address Book dialog box appears:

Setting up a member in the Address Book 5

In the Brother Address Book dialog box you can add, edit and delete members and groups.

a In the Address Book dialog box, click the icon to add a member.

The Brother Address Book Member Setup dialog box appears:

b In the Member Setup dialog box, enter the member’s information. Name is a required field. Click OK to

save the information.

Brother PC-FAX Software

Note

Speed Dial setup 5

From the Brother PC-FAX Setup dialog box, choose the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.)

You can register a member or group on each of the ten Speed Dial buttons.

Registering an address in a Speed Dial button 5

a Click the Speed Dial button you want to program. b Click the member or group you want to store on the Speed Dial button. c Click Add >>.

Clearing a Speed Dial button 5

a Click the Speed Dial button you want to clear. b Click Clear.

You can select a speed dial from the PC-FAX interface to make sending a document easier and faster.

Brother MFC-J6710DW User's Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Printing 1

Using the Brother printer driver 1

Features 1

Choosing the right type of paper 1

Simultaneous printing, scanning and faxing 1

Clearing data from the memory 1

Status Monitor 1

Monitoring the machine’s status 1

Turning off the Status Monitor 1

Printer driver settings 1

Accessing the printer driver settings 1

Basic tab 1

Media Type 1

Print Quality 1

Paper Size 1

To do borderless printing 1

Color Mode 1

Orientation 1

Copies 1

Collate 1

Reverse Order prints the pages of your document in the opposite order.

Multiple Page 1

Page Order 1

Border Line 1

Duplex / Booklet 1

Paper Source (Not available for MFC-J6510DW) 1

Advanced tab 1

Color/Grayscale 1

Color Settings 1

Color Enhancement (True2Life) 1

Ink Save Mode may make your printouts look different to what you see on your screen.

Use Watermark 1

Watermark Settings 1

Header-Footer Print 1

Other Print Options 1

Print Profiles tab 1

Edit a profile 1

Support 1

Using FaceFilter Studio for photo printing by REALLUSION 1

Starting FaceFilter Studio with your Brother machine turned On 1

Starting FaceFilter Studio when your Brother machine is turned Off 1

Printing an image 1

Smart Portrait 1

Red-eye Reduction 1

Print Expression List 1

Uninstalling FaceFilter Studio 1

Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver on page 34) and a Windows

Scanning 2

Scanning a document into the PC 2

Pre-Scanning to crop a portion you want to scan 2

Auto Crop 2

Guidelines for Auto Crop 2

Settings in the Scanner Setup dialog box 2

Scan (Image Type) 2

Resolution 2

Scan Type 2

Reduce Noise 2

Auto Crop 2

Brightness 2

Contrast 2

Document Size 2

Scanning a document using the WIA driver (Windows® XP/Windows Vista®/Windows®7) 2

WIA compliant 2

Scanning a document into the PC 2

Pre-Scanning and cropping a portion using the scanner glass 2

Scanner Utility 2

Scanning a document using the WIA driver (Windows® Photo Gallery and Windows® Fax and Scan users)2

Scanning a document into the PC 2

Pre-Scanning and cropping a portion using the scanner glass 2

Using ScanSoft™ PaperPort™12SE with OCR by NUANCE™ 2

Viewing items 2

Organizing your items in folders 2

Quick links to other applications 2

ScanSoft™ PaperPort™12SE with OCR lets you convert image text into text you can edit 2

Importing items from other applications 2