Brother MFC-J6710DW, MFC-J6510DW User Manual

ADVANCED
USER’S GUIDE

MFC-J6510DW
MFC-J6710DW

Version 0

USA/CAN

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Read this Guide first. Please read the Safety

Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and software
for the operating system and connection type
you are using.

Basic User's Guide Learn the basic Fax, Copy, Scan and

PhotoCapture Center™ operations and how to
replace consumables. See troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Fax, Copy,

security features, printing reports and
performing routine maintenance.

Software User's Guide Follow these instructions for Printing, Scanning,

Network Scanning, PhotoCapture Center™,
Remote Setup, PC-Fax, and using the Brother
ControlCenter utility.

Network Glossary This Guide provides basic information about

advanced network features of Brother
machines along with general networking and
common terms.

Printed / In the box

Printed / In the box

Printed / In the box

PDF file /
Documentation
CD-ROM

PDF file /
Documentation
CD-ROM

PDF file /
Documentation
CD-ROM

Network User's Guide This Guide provides more advanced

information for configuring the Ethernet and
Wireless network connections. In addition, find
information about network utilities, network
printing, troubleshooting tips and supported
network specifications.

PDF file /
Documentation
CD-ROM

i

Table of Contents

1 General setup 1

Memory storage ..................................................................................................... 1

Volume Settings..................................................................................................... 1

Ring Volume ....................................................................................................1

Beeper Volume................................................................................................2

Speaker Volume..............................................................................................2

Automatic Daylight Saving Time............................................................................3

Sleep Mode ........................................................................................................... 3

LCD screen............................................................................................................4

Setting the backlight brightness.......................................................................4

Setting the Dim Timer for the backlight ........................................................... 4

Setting the Wallpaper ......................................................................................4

Dial Prefix ..............................................................................................................5

Setting up the prefix number ........................................................................... 5

Changing the prefix number ............................................................................5

Mode Timer............................................................................................................6

2 Security features 7

Secure Function Lock 2.0 ......................................................................................7

Before you begin to use Secure Function Lock 2.0.........................................7

Setting and changing the Administrator Password..........................................8

Setting up restricted users ...............................................................................9

Turning Secure Function Lock on/off............................................................. 10

Switching users .............................................................................................10

Changing to the Public mode ........................................................................10

3 Sending a fax 11

Additional sending options ................................................................................... 11

Sending faxes using multiple settings ...........................................................11

Stop faxing..................................................................................................... 11

Contrast ......................................................................................................... 11

Changing fax resolution.................................................................................12

Setting your changes as the new default....................................................... 12

Restoring fax settings to the factory settings ................................................. 12

Additional sending operations..............................................................................13

Sending a fax manually .................................................................................13

Sending a fax at the end of a conversation ...................................................13

Dual Access (Black & White only) .................................................................13

Broadcasting (Black & White only) ................................................................ 14

Real Time Transmission ................................................................................ 15

Overseas Mode .............................................................................................15

Delayed Faxing (Black & White only) ............................................................ 16

Delayed Batch Transmission (Black & White only) ....................................... 16

Checking and canceling waiting jobs............................................................. 16

Polling overview................................................................................................... 17

Polled Transmit (Black & White only) ............................................................ 17

ii

4 Receiving a fax 18

Memory Receive (Black & White only) ................................................................ 18

Receiving faxes into memory when paper tray is empty ...............................18

Fax Forwarding.............................................................................................. 18

Paging ........................................................................................................... 19

Fax Storage ...................................................................................................20

Printing a fax from the memory ..................................................................... 20

PC-Fax Receive (Windows

Turning off Memory Receive operations........................................................22

Changing Memory Receive operations .........................................................22

Remote Retrieval ................................................................................................. 23

Setting a Remote Access Code..................................................................... 23

Using your Remote Access Code..................................................................23

Remote Fax commands ................................................................................24

Retrieving fax messages ...............................................................................25

Changing your Fax Forwarding number........................................................25

Additional receiving operations............................................................................26

Printing a reduced incoming fax ....................................................................26

Receiving a fax at the end of a conversation.................................................26

Polling overview...................................................................................................27

Polling receive ............................................................................................... 27

®

only) ................................................................. 21

5 Dialing and storing numbers 28

Voice operations..................................................................................................28

Tone or Pulse (Canada only).........................................................................28

Fax/Tel mode................................................................................................. 28

Caller ID.........................................................................................................28

Special line considerations ............................................................................ 29

Additional dialing operations................................................................................ 31

Outgoing Call .................................................................................................31

Caller ID history ............................................................................................. 31

Dialing access codes and credit card numbers .............................................32

Additional ways to store numbers ........................................................................ 33

Storing One Touch numbers from Outgoing Calls.........................................33

Storing One Touch numbers from the Caller ID history.................................33

Storing Speed Dial numbers from Outgoing Calls.........................................34

Storing Speed Dial numbers from the Caller ID history.................................34

Setting up groups for broadcasting................................................................35

6Printing reports 37

Fax reports...........................................................................................................37

Transmission Verification Report...................................................................37

Fax Journal (activity report) ...........................................................................37

Reports ................................................................................................................38

How to print a report ......................................................................................38

iii

7 Making copies 39

Copy settings ....................................................................................................... 39

Stop copying.................................................................................................. 39

Changing copy quality ...................................................................................39

Enlarging or reducing the copied image........................................................ 40

Making N in 1 copies or a poster (Page Layout) ........................................... 41

2 in 1 ID Copy................................................................................................ 43

Sorting copies using the ADF ........................................................................ 44

Adjusting Density........................................................................................... 44

Ink Save Mode...............................................................................................44

Thin Paper Copy............................................................................................ 45

Skew Adjustment........................................................................................... 45

Book Copy ..................................................................................................... 46

Watermark Copy............................................................................................ 46

Duplex (2-sided) copying ...............................................................................48

Setting your changes as the new default....................................................... 49

Restoring all settings to the factory settings .................................................. 49

8 PhotoCapture Center™: Printing photos from a memory card or

USB Flash memory drive 50

PhotoCapture Center™ operations .....................................................................50

Memory cards, USB Flash memory drive and folder structures .................... 50

Movie printing ................................................................................................ 51

Print Images.........................................................................................................51

Print Index (Thumbnails) ...............................................................................51

Printing Photos .............................................................................................. 52

Print All Photos .............................................................................................. 53

Enhance Photos ............................................................................................53

Search by Date .............................................................................................. 57

Slide Show..................................................................................................... 57

Trimming........................................................................................................ 58

DPOF printing ................................................................................................ 58

PhotoCapture Center™ print settings.................................................................. 59

Print Quality ................................................................................................... 59

Paper options ................................................................................................ 59

Adjusting Brightness, Contrast and Color...................................................... 60

Cropping ........................................................................................................61

Borderless printing......................................................................................... 61

Print Date....................................................................................................... 61

Setting your changes as the new default....................................................... 62

Restoring all settings to the factory settings .................................................. 62

Scan to a memory card or USB Flash memory drive .......................................... 62

Glass Scan Size ............................................................................................ 62

Auto Crop ...................................................................................................... 63

How to set a new default ............................................................................... 64

How to reset to the factory settings ............................................................... 64

iv

9 Printing photos from a camera 65

Printing photos directly from a PictBridge camera...............................................65

PictBridge requirements ................................................................................ 65

Setting your digital camera ............................................................................65

Printing Images..............................................................................................66

DPOF printing ................................................................................................66

Printing photos directly from a digital camera (without PictBridge)......................67

Printing Images..............................................................................................67

A Routine maintenance 68

Cleaning and checking the machine....................................................................68

Cleaning the outside of the machine ............................................................. 68

Cleaning the machine’s printer platen ........................................................... 69

Cleaning the paper feed rollers .....................................................................69

Cleaning the paper pick-up rollers ................................................................. 70

Cleaning the paper pick- up rollers for paper tray #2

(MFC-J6710DW only)................................................................................72

Checking the ink volume ...............................................................................72

Packing and shipping the machine......................................................................73

B Glossary 75

C Index 79

v

Note

General setup 1

1

Memory storage 1

1

Volume Settings 1

Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the FAX, SCAN, COPY and
PHOTO CAPTURE mode key menus if you
have chosen Set New Default. You may
have to reset the date and time.

During a power failure the machine will
retain messages that are in the memory
for approximately 24 hours.

Ring Volume 1

You can choose a range of ring volume
levels, from High to Off.

While the machine is idle, press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.

You can also change the volume through the
menu, by following the instructions below:

Setting the Ring Volume from the menu

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

1

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Ring.
e Press d or c to choose Low, Med, High

or Off.
Press OK.

f Press Stop/Exit.

1

Chapter 1

Beeper Volume 1

When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax.

You can choose a range of beeper volume
levels, from High to Off.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Beeper.
e Press d or c to choose Low, Med, High

or Off.
Press OK.

f Press Stop/Exit.

Speaker Volume 1

You can choose a range of speaker volume
levels, from High to Off.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Speaker.
e Press d or c to choose Low, Med, High

or Off.
Press OK.

f Press Stop/Exit.

You can also adjust the speaker volume by
pressing Hook.

a Press Hook.
b Press a or b to choose Speaker.

Press OK.

c Press d or c to choose Low, Med, High

or Off.

d Press Hook.

2

General setup

Automatic Daylight Saving Time

You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Time setting.

The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose

Auto Daylight.

Sleep Mode 1

1

You can choose how long the machine must
be idle (from 1 to 60 minutes) before it goes
into sleep mode. The timer will restart if any
operation is carried out on the machine.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose Sleep Mode.
d Press d or c to choose 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or
60Mins.

Press OK.

e Press Stop/Exit.

1

d Press d or c to choose On (or Off).

Press OK.

e Press Stop/Exit.

3

Chapter 1

LCD screen 1

Setting the backlight brightness 1

You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Backlight.
e Press d or c to choose Light, Med or

Dark.
Press OK.

Setting the Wallpaper 1

You can change the wallpaper.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Wallpaper.

Press OK.

e Press a or b to choose your wallpaper

from the four available designs.
Press OK.

f Press Stop/Exit.

f Press Stop/Exit.

Setting the Dim Timer for the backlight

You can set how long the LCD backlight stays
on after you go back to the Ready screen.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Dim Timer.
e Press d or c to choose 10Secs,

20Secs, 30Secs or Off.
Press OK.

1

f Press Stop/Exit.

4

General setup

Note

Dial Prefix 1

The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside number
use this setting to automatically dial 9 for
every fax you send.

Setting up the prefix number 1

a Press Menu.
b Press a or b to choose

Initial Setup.
Press OK.

c Press a or b to choose Dial Prefix.

Press OK.

d Press a or b to choose On (or Off).

Press OK.

e Enter the prefix number (up to 5 digits)

on the dial pad.
Press OK.

Changing the prefix number 1

a Press Menu.
b Press a or b to choose

Initial Setup.
Press OK.

c Press a or b to choose Dial Prefix.

Press OK.

d Press a or b to choose On.

Press OK.

e Do one of the following:

 To change the prefix number, press

a or b to choose Change.
Press OK.

 To exit without making a change,

press a or b to choose Exit.
Press OK. Go to step g.

f Enter a new prefix number using the dial

pad (up to 5 digits), press OK.

g Press Stop/Exit.

1

• If your telephone system requires a timed

break recall (hookflash), press Hook to
enter the break.

• You can use the numbers 0 to 9, #, l

and !. (Press Hook to display !.)

You cannot use ! with any other numbers
or characters.

• (Canada only) If the pulse dialing mode is
on, # and l are not available to use.

f Press Stop/Exit.

5

Chapter 1

Mode Timer 1

The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO CAPTURE. You can change the
amount of time the machine takes after the
last Scan, Copy or PhotoCapture operation
before it returns to Fax mode. If you choose
Off, the machine stays in the mode you used
last.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose Mode Timer.
d Press d or c to choose 0Sec, 30Secs,

1Min, 2Mins, 5Mins or Off.
Press OK.

e Press Stop/Exit.

6

2

Note

Note

Security features 2

Secure Function Lock

2.0

Secure Function Lock lets you restrict public
access to certain machine functions:

 Fax Tx (Fax Transmit)

 Fax Rx (Fax Receive)

 Copy

 Scan

 PCC

 PC Print

 Color Print

 Page Limit

This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.

Before using the security features you must
first enter an administrator password.

Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.

Make a careful note of your password. If you
forget it, please call Brother Customer
Service.

Before you begin to use

2

Secure Function Lock 2.0 2

2

You can configure Secure Function Lock 2.0
settings using a Web browser. Before
configuration, following preparations are
needed.

a Start your Web browser.
b Type “http://machine’s IP

address/” into your browser (where
“machine’s IP address” is the
machine’s IP address).

 For example:

http://192.168.1.2/

You can find the machine's IP address in
the Network Configuration List. (See
Printing the Network Configuration List in
the Network User’s Guide.)

c Enter a password in Login box. (This is

a password to log into the machine's
Web page, not the administrator
password for Secure Function Lock.)

Click .

• Only administrators can set limitations
and make changes for each user.

• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.

• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.

7

Chapter 2

Note

Setting and changing the

If you are using a Web browser to
configure the machine's setting for the first
time, set a password.

1 Click

Please configure the password.

2 Enter a password you want to use

(up to 32 characters).

3 Re-enter the password in

Confirm new password box.

4 Click Submit.

Administrator Password 2

You can configure these settings using a
Web browser. To set up the Web page, see

Before you begin to use Secure Function
Lock 2.0 on page 7. Then follow the

instructions below.

Setting the administrator password 2

The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 9 and Turning Secure Function Lock
on/off on page 10.)

a Click Administrator.
b Click Secure Function Lock.
c Enter a four-digit number for the

password in the New Password box.

d Re-enter the password in the

Retype Password box.

e Click Submit.

8

Security features

Note

Changing the administrator password2

a Click Administrator.
b Click Secure Function Lock.
c Enter a four-digit number for the new

password in the New Password box.

d Re-enter the password in the

Retype Password box.

e Click Submit.

Setting up restricted users 2

You can set up users with restrictions and a
password. You can set up to 10 restricted
users.

You can configure these settings using a
Web browser.
To set up the Web page, see Before you
begin to use Secure Function Lock 2.0
on page 7. Then follow the instructions
below.

a Click Administrator.
b Click Secure Function Lock.
c Enter an up to 15 digit alphanumeric

group name or user name in the
ID Number/Name box and then enter a
four-digit password in the PIN box.

2

d Uncheck the functions that you want to

restrict in the Print box or the Others
box. If you want to configure the
maximum page count, check the On box
in Page Limit, and then enter the
number in the Max. box. Then click
Submit.

• You cannot use the same password as
another user’s password.

• You can set up one Public user. Public
users do not need to enter a password.
For more information, see the Network
User's Guide.

9

Chapter 2

Note

Note

Turning Secure Function Lock on/off 2

Make a careful note of the administrator
password. If you enter the wrong
password, the LCD will show
Wrong Password. Enter the correct
password. If you forget it, please call
Brother Customer Service.

Turning Secure Function Lock on 2

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose

Function Lock.
Press OK.

Switching users 2

This setting allows a restricted user to log on
the machine when Secure Function Lock is
turned on.

a Hold down Shift as you press l.

Or, press Menu. Then press a or b to
choose Change User and press OK.

b Press a or b to choose your user name

and press OK.

c Enter your four-digit user password.

Press OK.

Changing to the Public mode 2

a Press Menu.
b Press a or b to choose Go to Public.

Press OK.

d Press a or b to choose Lock OffiOn.

Press OK.

e Enter your four-digit administrator

password.
Press OK.

Turning Secure Function Lock off 2

a Press Menu.
b Press a or b to choose Lock OniOff.

Press OK.

c Enter your four-digit administrator

password.
Press OK.

After a restricted user has finished using
the machine, it will return to the Public
setting within the same time as the Mode
Timer setting. (See Mode Timer
on page 6.)

10

3

Note

Note

Sending a fax 3

Additional sending options

Sending faxes using multiple settings 3

When you send a fax you can choose any
combination of these settings: resolution,
contrast, scan size, etc.

a Press (FAX).

The LCD shows:

FAX

FAX

Enter Number

Fax Resolution Standard

Contrast Auto

Glass ScanSize

b Press a or b to choose a setting you

want to change.

Fax Press Start

Letter

Stop faxing 3

3

To stop faxing, press Stop/Exit.

Contrast 3

If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.

3

a Press (FAX).

b Press a or b to choose Contrast.
c Press d or c to choose Auto, Light or

Dark.
Press OK.

c Press d or c to choose an option.

Press OK.

d Repeat steps b to c to change more

settings.

• Most settings are temporary and the
machine returns to its default settings after
you send a fax.

• You can save some of the settings you
use most often by setting them as the
default. These settings will stay until you
change them again. (See Setting your
changes as the new default on page 12.)

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:

• When you send a color fax.

• When you choose Photo as the Fax
Resolution.

11

Chapter 3

Note

Changing fax resolution 3

The quality of a fax can be improved by
changing the fax resolution.

a Press (FAX).

b Press a or b to choose

Fax Resolution.

c Press d or c to choose the resolution

you want.
Press OK.

You can choose four different resolution
settings for black & white faxes and two for
color faxes.

Black & White

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than
Standard resolution.

Setting your changes as the new default 3

You can save the fax settings for

Fax Resolution, Contrast,
Glass ScanSize and Real Time TX you

use most often by setting them as default.
These settings will stay until you change
them again.

a Press (FAX).

b Press a or b to choose the setting you

want to change, and then press d or c to
choose your new option.
Press OK.

Repeat this step for each setting you
want to change.

c After changing the last setting, press

a or b to choose Set New Default.
Press OK.

d Press 1 to choose Yes.

S.Fine Good for small print or artwork

and transmits slower than Fine
resolution.

Photo Use when the document has

varying shades of gray or is a
photograph. Photo has the
slowest transmission.

Color

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission
time is slower than Standard
resolution.

If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.

e Press Stop/Exit.

Restoring fax settings to the factory settings 3

You can restore the fax settings

Fax Resolution, Contrast,
Glass ScanSize and Real Time TX, that

you have changed, to the factory settings.

a Press (FAX).

b Press a or b to choose

Factory Reset.
Press OK.

c Press 1 to choose Yes.
d Press Stop/Exit.

12

Sending a fax

Note

Note

Additional sending operations

Sending a fax manually 3

Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.

To send a multiple page fax, use the ADF.

a Press (FAX).

b Load your document.
c To listen for a dial tone press Hook or

pick up the handset of the external
telephone.

Sending a fax at the end of a

3

conversation 3

At the end of a conversation you can send a
fax to the other party before you both hang
up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or
Send key before hanging up.

3

b Press (FAX).

c Load your document.
d Press Black Start or Color Start.

 If you are using the scanner glass,

press 1 to send a fax.

e Replace the handset of the external

phone.

d Dial the fax number.
e When you hear the fax tone, press

Black Start or Color Start.
If you are using the scanner glass
press 1 on the machine to send a fax.

f If you picked up the handset of the

external telephone, replace it.

Dual Access (Black & White only) 3

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

If the Out of Memory message appears
while scanning a document, press
Stop/Exit to cancel or Black Start to send
the scanned pages.

13

Chapter 3

Note

Note

Broadcasting (Black & White only) 3

Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups,
One Touch, Speed Dial numbers, and up to
50 manually dialed numbers in the same
broadcast.

After the broadcast is finished, a Broadcast
Report will be printed.

Before you begin the broadcast 3

One Touch and Speed Dial numbers must be
stored in the machine's memory before they
can be used in a broadcast. (See Storing One

Touch Dial numbers and Storing Speed Dial
numbers in chapter 7 of the Basic User's
Guide.)

Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored One Touch Dial and Speed Dial
numbers for easier dialing. (See Setting up
groups for broadcasting on page 35.)

How to broadcast a fax 3

a Press (FAX).

If you chose Numeric Order:

One Touch Dial locations begin with l.
Speed Dial locations begin with #.

e After you have entered all the fax

numbers by repeating step d, press

a or b to choose Complete.
Press OK.

f Press Black Start.

• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 266 different numbers.

• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access and delayed
fax.

• If the Out of Memory message
appears, press Stop/Exit to stop the job.
If more than one page has been scanned,
press Black Start to send the portion that
is in the machine’s memory.

b Load your document.
c Press a or b to choose Broadcasting.

Press OK.

d You can add numbers to the broadcast

in the following ways:

 Press a or b to choose Add Number

and enter a number using the dial
pad.

Press OK.

 Press a or b to choose Phone Book

and OK. Press a or b to choose

Alphabetic Order or
Numeric Order and OK.

Press a or b to select a number and

OK.

14

Sending a fax

Note

Canceling a Broadcast in progress 3

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Remaining Jobs.
Press OK.
The LCD will show the fax number being
dialed and the Broadcast job number.

d Press OK.

The LCD will ask you the following
question:

Cancel Job?
Yes i Press 1
No i Press 2

e Press 1 to cancel the fax number being

dialed.
The LCD will then show the Broadcast
job number.

f Press OK.

The LCD will ask you the following
question:

Cancel Job?
Yes i Press 1
No i Press 2

g To cancel the Broadcast, press 1.

Real Time Transmission 3

When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.

Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.

a Press (FAX).

b Press a or b to choose Real Time TX.
c Press d or c to choose On (or Off).

Press OK.

• If the memory is full and you are sending a
black & white fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to
Off). Faxes from the scanner glass
cannot be sent until you clear some of the
memory.

• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.

3

h Press Stop/Exit.

Overseas Mode 3

If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.

a Press (FAX).

b Load your document.
c Press a or b to choose

Overseas Mode.

d Press d or c to choose On (or Off).

Press OK.

15

Chapter 3

Note

Delayed Faxing (Black & White only) 3

You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step e.

a Press (FAX).

b Load your document.
c Press a or b to choose Delayed Fax.
d Press d or c to choose On.

Press OK.

e Enter the time you want the fax to be

sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press OK.

Checking and canceling waiting jobs 3

You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Remaining Jobs.
Press OK.
Any waiting jobs appear on the LCD.

d Press a or b to scroll through the jobs

and choose the job you want to cancel.
Press OK.

• When you set 12h Clock in the
Date&Time setting, enter the time in
12-hour format.

• The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.

Delayed Batch Transmission (Black & White only) 3

Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.

a Press (FAX).

e Do one of the following:

 To cancel, press 1 to choose Yes.

If you want to cancel another job go
to step d.

 To exit without canceling, press 2 to

choose No.

f Repeat steps d and e for each job you

want to cancel.

g When you are finished, press Stop/Exit.

b Press a or b to choose Batch TX.
c Press d or c to choose On.

Press OK.

d Press Stop/Exit.

16

Sending a fax

Polling overview 3

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polled Transmit (Black & White only) 3

Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.

The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and canceling waiting jobs on page 16.)

h Place the next page on the scanner

glass.
Press OK.
Repeat steps g and h for each
additional page.
Your machine will automatically send
the fax.

3

Setup for polled transmit 3

a Press (FAX).

b Load your document.
c Press a or b to choose Polled TX.
d Press d or c to choose On (or Off).

Press OK.

e Press a or b to choose any settings you

want to change, and then press d or c to
choose your option and press OK.
After each setting is accepted, you can
continue to change more settings.

f Press Black Start.
g If you are using the scanner glass, the

LCD will prompt you to choose one of
the options.

 Press 1 to send another page.

Go to step h.

 Press 2 or Black Start to send the

document.

17

4

IMPORTANT

Receiving a fax 4

Memory Receive (Black & White only)

You can only use one Memory Receive
operation at a time:

 Fax Forwarding

 Paging

 Fax Storage

 PC-Fax Receive

 Off

You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a question will appear on
the LCD. (See Changing Memory Receive
operations on page 22.)

Receiving faxes into memory when paper tray is empty 4

As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (See Loading paper and other

print media in chapter 2 of the Basic User’s
Guide.)

If you don't put paper in the paper tray, the
machine will carry on receiving the fax, with
the remaining pages being stored in memory,
if enough memory is available.

Further incoming faxes will also be stored in
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.

Fax Forwarding 4

4

When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.
Press OK.

d Press a or b to choose

Memory Receive.
Press OK.

e Press a or b to choose Fax Forward.

Press OK.

f Enter the forwarding number (up to

20 digits).
Press OK.

g Press a or b to choose

Backup Print:On or
Backup Print:Off.

Press OK.

• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.

• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to the
fax forwarding number you programmed.

18

h Press Stop/Exit.

Receiving a fax

Note

Paging 4

When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.

If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.
Press OK.

d Press a or b to choose

Memory Receive.
Press OK.

g Do one of the following:

 If you are programming your cell

phone number and do not need to
enter a PIN, press OK.

 If your pager needs a PIN, enter the

PIN, press #, press Redial/Pause,
and then enter your fax number
followed by ##.

Press OK.

For example, press:

1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5
5 6 7 8 9 # #

 If your pager does not need a PIN,

press:

Redial/Pause, and then enter your
fax number followed by ##.

Press OK.

For example, press:

Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #

4

e Press a or b to choose Paging.

Press OK.

f Enter your cell phone or pager number

followed by ## (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #

h Press Stop/Exit.

You cannot change a paging number or
PIN remotely.

19

Chapter 4

Note

Note

Fax Storage 4

If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.

If you have set Fax Storage, a backup copy
will automatically be printed at the machine.

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.
Press OK.

d Press a or b to choose

Memory Receive.
Press OK.

e Press a or b to choose Fax Storage.

Press OK.

Printing a fax from the memory 4

If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. (See Memory
Receive (Black & White only) on page 18.)

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose Print Fax.

Press OK.

d Press Black Start.
e Press Stop/Exit.

When you print a fax from the memory, the
fax data will be erased.

f Press Stop/Exit.

Color faxes cannot be stored in the
memory. When you receive a color fax
your machine prints the color fax at your
machine.

20

Receiving a fax

PC-Fax Receive (Windows® only) 4

If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.

Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear at
the bottom left side of the LCD.

When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide.)

If you choose Backup Print:On the
machine will also print the fax.

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.
Press OK.

d Press a or b to choose

Memory Receive.
Press OK.

e Press a or b to choose

PC Fax Receive.
Press OK.

f The LCD shows the message

Run PC-Fax on your computer.

Press OK.

g Press a or b to choose <USB> or the PC

you want to receive faxes.
Press OK.

h Press a or b to choose

Backup Print:On or
Backup Print:Off.

Press OK.

i Press Stop/Exit.

Note

• PC-Fax Receive is not supported in the
Mac OS.

• Before you can set up PC-Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User’s Guide.)

• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see

Transferring your faxes or Fax Journal
report in appendix B of the Basic User’s
Guide.)

• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.

Changing the destination PC 4

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.
Press OK.

d Press a or b to choose

Memory Receive.
Press OK.

e Press a or b to choose

PC Fax Receive.
Press OK.

4

21