Brother MFC-9700 User Manual

Download

MFC-9700

OWNER’S MANUAL

version A

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: MFC-9700

Serial Number*:

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain

this manual with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

Brother Numbers

IMPORTANT

For technical and operational assistance, you must call the country where you purchased the MFC. Calls must be made

Brother fax-back system

Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any MFC, not just the one from which you are calling. Call and follow the voice prompts to receive faxed instructions on how to use the system and your index of fax-back subjects.

If you can’t resolve a difficulty with your Brother MFC using this manual, call our fax-back system, and follow the voice prompts to receive faxed instructions about using the system and an index of fax-back subjects.

In USA:

In Canada: 1-800-681-9838

The Brother fax-back system number (USA only) has been preprogrammed on One Touch key

1-800-521-2846

1-514-685-5381

Frequently Asked Questions (FAQs)

The Brother Solutions Center is our one-step resource for all your Fax Machine/Multifunction Center needs. You can download the latest software and utilities, read FAQs and troubleshooting tips, and go to the ‘Solutions’ section to learn how to get the most from your Brother product.

from within that country.

In Montreal

http://solutions.brother.com

You can check here for Brother Printer Driver updates.

For Customer Service

In USA:

In Canada: 1-800-853-6660 (voice)

Dealers/Service Centers (USA Only)

For the name of a Brother authorized dealer or service center, call 1-800-284-4357.

Service Centers (Canada Only)

For service center address in Canada, call 1-800-853-6660.

1-800-284-4329 (voice) 1-908-575-8790 (fax) 1-800-284-3238 (TTY service for the hearing-impaired)

1-514-685-4898 (fax) 1-514-685-6464 (voice)

In Montreal

BROTHER NUMBERS

Ordering Accessories and Supplies

IMPORTANT

For technical and operational assistance, you must call the country where you purchased the MFC. Calls must be made

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

from within that country.

In USA:

In Canada: 1-800-668-2768 (voice)

Description Item

Laser Fax Toner TN-430 (Able to print 3000 pages)

Laser Fax Drum DR-400 Telephone Line Cord LG3077001 IEEE-1284 Bi-directional Cable F2A046-10 Power Protector for A/C Power, Phone

Line Surges and Voltage Spikes (2 outlets)

Power Protector for A/C Power, Phone Line Surges and Voltage Spikes (8 outlets)

Paper Cassette #2 (Option)

Network (LAN) Board (Option) Brother Print/Fax Server (10/100 BaseTX Ethernet Network)

Owner’s Manual LE7056001

1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com

TN-460 (Able to print 6000 pages)

QPD120

FX120

LT-400 NC-8100h

ORDERING ACCESSORIES AND SUPPLIES

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

NOTICE – DISCLAIMER OF WARRANTIES

iii

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

This warranty gives you certain rights and you may also have other rights that may vary from state to state.

This warranty is given only to the first enduse purchaser of the accompanying product (referred to in this warranty as “this Product”).

What is covered: Brother warrants to you

for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The “Warranty Period” is 1 year from the date you purchased this product. The “Warranty Period” for consumable items, such as Print Heads, Toner, Drums, Ink Cartridges, Print Cartridges, Refill Ribbons, Therma PLUS Paper and Thermal Paper, etc. is 90 days from the date of purchase, or the rated life of the Consumable item, whichever is shorter.

What is NOT covered: This warranty is

VOID — that is, this Product has no warranty — if: (1) you did not purchase this Product from an authorized Brother reseller within the United States, (2) this Product has been serviced, modified or tampered with by anyone other than an Authorized Service Representative of Brother, (3) the serial number has been modified, defaced or removed from this Product, (4) this Product has been abused or damaged, or, the recommended monthly volume has been exceeded, (5) non Brother®-brand or non Brother approved parts, supplies, power supplies or other accessories have been used with this Product, or (6) this Product has been transported without the proper preparation and packaging.

What to do if you think your Product is defective:

Call our Customer Service Hotline at 1-800-284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service Center. During the Warranty Period, supply Brother’s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States.

For the name of your Brother Authorized Service Center, call 1-800-521-2846.

After contacting the Brother Authorized Service Center, you may be required to deliver or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

What Brother will do: Brother (or its

Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or (at Brother’s option) replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturer’s specifications for new products. The repaired or replacement product will be returned to you at no cost.

Exchange Service:

When an exchange is authorized, Brother will exchange of your non working Product with a refurbished or remanufactured product that conforms to the manufacturer’s specifications for new products. The refurbished or remanufactured Product you receive will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original non working product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product’s malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number. Your credit card will be charged up to the cost of a new Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your

Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale).

original

MFC LIMITED WARRANTY (USA)

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill.

Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return air bill, signed by the courier.

Limitations:

Repair or replacement as described above is your sole and exclusive (that is, your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement, Brother shall not be

liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

This Limited Warranty is the only warranty that Brother is giving for this Product. It is the

final expression and the exclusive and only statement of Brother’s obligations to you. It

replaces all other agreements and understandings that you may have with Brother or its representatives.

This Limited Warranty (and Brother’s obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Product Support: Toll-free customer

service and technical support is available for hardware operational assistance at 1-800-284-4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax back system at 1-800-521-2846 or Brother’s Internet Web Site (www.brother.com). Now you can visit us on-line (www.brothermall.com), your complete source for genuine Brother Accessories and Supplies.

BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD. BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial number and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service.

Model #___________________________ Serial # ___________________________ Date of purchase: ___________________ Store where purchased: ______________ Location of store: ___________________

Important: We recommend that you keep all

original packing materials, in the event that you ship this product.

MFC LIMITED WARRANTY (USA)

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-

6464. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6

LIMITED WARRANTY (CANADA)

Quick Reference Guide

Sending Faxes

Automatic Transmission

Place the original face up in the ADF, or face down on the scanner glass.

Enter the fax number using One Touch, Speed Dial, Search or the dial pad.

Press Fax Start .

Sending a Cover Page

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu , 2 , 2 , 8 .

When

NEXT FAX ONLY

appears, press Set .

Press or to select

OFF

), and then press Set .

Press or to select a comment, and then press

Enter two digits to indicate the number of pages being sent, and then press

Press 1 to select additional settings — fax.

Enter the fax number.

Press Fax Start .

Real Time Transmission

You can send faxes in real time.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu , 2 , 2, 6.

Set .

—Press 2 if you are ready to

Set .

(or

Press or to select ON (or

OFF), and then press Set—OR—

For the next transmission only, press or to select NEXT

FAX ONLY, and then press Set.

For the next fax only, press

or to select

and then press Set.

Press 1 to select additional settings —OR—Press 2 to fax.

Enter the fax number.

Press Fax Start.

(or

Receiving Faxes

Select Receive Mode

There are three Receive modes:

FAX ONLY, EXT. TEL /TAD and MANUAL. Press

until the LCD shows your selection. After two seconds the LCD returns to the Data and Time prompt and shows the new Receive mode.

Brother fax-back system :

In USA: 1-800-521-2846 In Canada:1-800-681-9838

Brother Global Web Site :

http://www.brother.com

Frequently Asked Questions (FAQs) and Product Support:

http://solutions.brother.com

Brother

1-800-947-1445 (fax)

Accessories & Supplies :

In USA: 1-888-879-3232 (voice)

http://www.brothermall.com

Canada: 1-800-668-2768 (voice)

Receive Mode

1-514-685-5381 (in Montreal)

OFF

QUICK REFERENCE GUIDE

vii

Storing Numbers

Storing One Touch Dial Numbers

Press Menu, 2, 3, 1.

Press the One Touch key where you want to store the number.

Enter a number (up to 20 digits), and then press Set.

Enter a name (or leave it blank), and then press Set.

Press Stop/Exit.

Search/Speed Dial

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, and then enter the first letter of the name you’re looking for.

Press or to search the memory.

Press Fax Start, when the LCD shows the name you want to call.

Storing Speed Dial Numbers

Press Menu, 2, 3, 2.

Enter a two-digit Speed Dial number, and then press Set.

Enter a number (up to 20 digits), and then press Set.

Enter a name (or leave it blank) , and then press Set.

Press Stop/Exit.

Dialing Operations

One Touch Dialing / Speed Dialing

Place the original face up in the ADF, or face down on the scanner glass.

Press the One Touch key of the number you want to call—OR— Press Search/Speed Dial, press #, and then press the two-digit Speed Dial number.

Press Fax Start.

Making Copies

Single Copy

Place the original face up in the ADF, or face down on the scanner glass.

Press Copy.

Sorting Multiple Copies (Using the ADF)

Place the original face up in the ADF.

Use the dial pad to enter the number of copies you want (up to

99).

Press Options, press or to select OPT: STACK/SORT, and then press Set.

Press or to select SORT, and then press Set.

Press Copy.

QUICK REFERENCE GUIDE

viii

Introduction..................................................................................... 1-1

Using This Manual..................................................................... 1-1

Finding Information............................................................. 1-1

Conventions Used in this Manual........................................ 1-1

Test Sheet Procedure and Product Registration (For USA Only) ....1-2

To Complete Your MFC-9700 Registration On-Line

(For USA Only) .............................................................. 1-2

MFC-9700 Control Panel Overview .......................................... 1-3

About Your Machines ................................................................ 1-5

Custom Features .................................................................. 1-5

Do You Have Voice Mail on the Phone Line? ............... 1-5

Why Should There Be Trouble? ..................................... 1-5

How Can You Avoid Possible Problems? ...................... 1-5

Fax Tones and Handshake................................................... 1-5

ECM (Error Correction Mode)............................................ 1-6

Assembly and Connections............................................................. 2-1

Packing List................................................................................ 2-1

Choosing a Location................................................................... 2-2

Important Safety Instructions .............................................. 2-3

Release the Scanner Lock.................................................... 2-3

Assembly.................................................................................... 2-4

Installing the Drum Unit Assembly (with Toner Cartridge) ....2-4

Paper........................................................................................... 2-5

Acceptable Paper ................................................................ 2-5

Paper Capacity of Paper Cassette........................................ 2-5

Paper Specification for the Cassette.................................... 2-5

Manual Feed Slot................................................................. 2-6

Loading Paper in the Paper Cassette ................................... 2-6

Manual Feed Slot................................................................. 2-7

Connecting the MFC .................................................................. 2-8

Connections................................................................................ 2-9

Connecting an External Telephone ..................................... 2-9

Connecting an External TAD

(Telephone Answering Device) ...................................... 2-9

Sequence ......................................................................... 2-9

Connections..................................................................... 2-9

TABLE OF CONTENTS

Recording Outgoing Message (OGM) on External TAD....2-10

Special Line Considerations.............................................. 2-11

Roll Over Phone Lines.................................................. 2-11

Two-Line Phone System............................................... 2-11

Converting Telephone Wall Outlets ............................. 2-11

Installing MFC, External Two-Line TAD, and

Two-Line Telephone ................................................ 2-12

Multi-Line Connections (PBX) ......................................... 2-13

If You are Installing the MFC to Work with a PBX:.... 2-13

Custom Features on Your Phone Line............................... 2-13

On-Screen Programming................................................................ 3-1

User-Friendly Programming....................................................... 3-1

Alternating Displays............................................................ 3-1

Menu Mode ......................................................................... 3-1

Menu Selection Table.......................................................... 3-2

Initial Setup...................................................................................... 4-1

Getting Started............................................................................ 4-1

Setting Paper Size ............................................................... 4-1

Turning on Cassette #2 (Option) ......................................... 4-1

Setting Cassette Usage ........................................................ 4-2

Setting Date and Time......................................................... 4-2

Setting Station ID ................................................................ 4-3

Entering Text................................................................... 4-4

Inserting Spaces .............................................................. 4-4

Making Corrections......................................................... 4-4

Repeating Letters ............................................................ 4-4

Special Characters and Symbols ................................... 4-4

Setting the Ring Volume ..................................................... 4-5

Setting the Beeper Volume.................................................. 4-5

Setting the Speaker Volume ................................................ 4-5

Memory Storage .................................................................. 4-5

Turning On Automatic Daylight Savings Time .................. 4-5

Toner Save........................................................................... 4-6

Sleep Mode.......................................................................... 4-6

Setting Tone/Pulse Dialing Mode (For Canada Only) ........ 4-6

Setup Receive................................................................................... 5-1

Receive Mode Settings............................................................... 5-1

Select Your Receive Mode.................................................. 5-1

To Select or Change Your Receive Mode ...................... 5-2

Setting Ring Delay .............................................................. 5-2

Easy Receive ....................................................................... 5-3

Printing a Reduced Incoming Document

(Auto Reduction) ............................................................ 5-3

Setting the Print Density...................................................... 5-4

Advanced Receiving Operations................................................ 5-4

Operation from Extension Telephone ................................. 5-4

Changing the Fax Receive Code..................................... 5-4

Printing a Fax in Memory.................................................... 5-5

Polling.................................................................................. 5-5

Setting Up Polling Receive............................................. 5-5

Setting Up Sequential Polling Receive........................... 5-6

Canceling a Scheduled Job.................................................. 5-6

PC-FAX Receive Mode....................................................... 5-6

Setup Send ....................................................................................... 6-1

Before You Begin....................................................................... 6-1

Sending Faxes Using Multiple Settings .............................. 6-1

Faxing from the ADF (Automatic Document Feeder) ........ 6-1

Faxing from the Scanner Glass............................................ 6-3

Manual Transmission .......................................................... 6-4

Automatic Transmission...................................................... 6-4

Manual and Automatic Fax Redial...................................... 6-4

Dual Access......................................................................... 6-4

Real Time Transmission...................................................... 6-5

Checking the Jobs Status..................................................... 6-5

Canceling a Job While Scanning the Original..................... 6-5

Canceling a Job in Memory................................................. 6-6

Basic Sending Operations .......................................................... 6-6

Contrast................................................................................ 6-6

Fax Resolution..................................................................... 6-7

Composing Electronic Cover Page...................................... 6-7

Composing Your Own Comments.................................. 6-8

Cover Page for the Next Fax Only.................................. 6-8

Always Send Cover Page................................................ 6-9

Using a Printed Cover Page ............................................ 6-9

Advanced Sending Operations................................................. 6-10

Overseas Mode .................................................................. 6-10

Delayed Timer................................................................... 6-10

Delayed Fax....................................................................... 6-10

TABLE OF CONTENTS

Delayed Batch Transmission ........................................ 6-11

Setting Up for Polling Transmit ........................................ 6-11

Auto Dial Numbers and Dialing Options ...................................... 7-1

Storing Numbers for Easy Dialing ............................................. 7-1

Storing One Touch Dial Numbers....................................... 7-1

Storing Speed Dial Numbers............................................... 7-2

Changing One Touch and Speed Dial Numbers.................. 7-2

Setting Up Groups for Broadcasting ................................... 7-2

Dialing Options .......................................................................... 7-3

Search .................................................................................. 7-3

Speed Dialing ...................................................................... 7-4

One Touch Dialing .............................................................. 7-4

Access Codes and Credit Card Numbers............................. 7-4

Broadcasting........................................................................ 7-5

Pause.................................................................................... 7-6

Fax Redial............................................................................ 7-6

Tone/Pulse (For Canada Only)............................................ 7-6

Telephone Services .......................................................................... 8-1

Custom Feature........................................................................... 8-1

Distinctive Ring................................................................... 8-1

What Does Your Telephone Company’s

“Distinctive Ring” Do?............................................... 8-1

What Does Brother’s “Distinctive Ring” Do? ................ 8-1

Do You Have Voice Mail?.............................................. 8-2

Before You Choose the Ring Pattern to Register ........... 8-2

Very Important .................................................................... 8-3

Registering the Distinctive Ring Pattern......................... 8-3

Caller ID .............................................................................. 8-3

Viewing Caller ID List.................................................... 8-4

Clearing a Caller ID Stored in Memory.......................... 8-4

Printing Caller ID List..................................................... 8-4

xii

Remote Fax Options........................................................................ 9-1

Fax Forwarding/Paging .............................................................. 9-1

Programming a Fax Forwarding Number............................ 9-1

Programming Your Pager Number...................................... 9-1

Setting Fax Storage .................................................................... 9-2

Backup Print ........................................................................ 9-2

Changing Remote Retrieval Access Code.................................. 9-3

Remote Retrieval................................................................. 9-3

Using Remote Retrieval Access Code................................. 9-3

Remote Commands ............................................................. 9-4

Retrieving Fax Messages..................................................... 9-5

Changing Fax Forwarding Number..................................... 9-5

Printing Reports............................................................................ 10-1

MFC Settings and Activity....................................................... 10-1

Customizing the Transmission Verification Report.......... 10-1

Setting the Fax Activity Report Interval ........................... 10-1

Using the Reports Key....................................................... 10-2

Making Copies............................................................................... 11-1

Basic Copy Operations............................................................. 11-1

Making a Single Copy (Using the ADF)........................... 11-1

Making Multiple Copies (Using the ADF)........................ 11-1

Single or Multiple Copies (Using the Scanner Glass)....... 11-2

Out of Memory Message................................................... 11-2

Temporary Copy Settings......................................................... 11-3

Copying Using Multiple Settings ...................................... 11-3

Using Enlarge/Reduce Key ............................................... 11-3

Copy Contrast.................................................................... 11-4

Using the Options Key ...................................................... 11-5

Copy Mode (Type of Original).......................................... 11-5

Sorting Multiple Copies (Using the ADF) ........................ 11-5

Special Copy Options (Using the ADF)............................ 11-6

Special Copy Options (Using the Scanner Glass) ............. 11-6

2 in 1 ............................................................................. 11-6

4 in 1 ............................................................................ 11-6

Poster............................................................................. 11-7

Paper Type......................................................................... 11-8

Changing Default Copy Settings.............................................. 11-8

Copy Mode (Type of Original).......................................... 11-9

Copy Contrast.................................................................... 11-9

Paper Type......................................................................... 11-9

For DOS Users............................................................................... 12-1

How to Use the Brother MFC with Your DOS

Application Software .................................................... 12-1

What Does the Remote Printer Console Do? .................... 12-1

TABLE OF CONTENTS

xiii

Remote Printer Console Main Program........................ 12-1

Installing the Remote Printer Console............................... 12-2

Using the Remote Printer Console Main Program ............ 12-3

Remote Printer Console..................................................... 12-4

Current Printer Status Information................................ 12-4

Printer Setup Category ...................................................... 12-4

Print Setup Section........................................................ 12-4

Page Setup Section........................................................ 12-5

Font Configuration........................................................ 12-5

Other Configuration ...................................................... 12-6

Console Configuration Category .................................. 12-6

Using the Brother MFC as a Printer ........................................... 13-1

Special Printing Features.......................................................... 13-1

Windows® Printing............................................................ 13-1

Popular Printer Emulation Support ................................... 13-1

Remote Printer Console Program for DOS ....................... 13-1

Bi-directional Parallel Interface......................................... 13-1

Enhanced Memory Management....................................... 13-1

Printing From Your PC ............................................................ 13-2

Multi-purpose Paper Cassette............................................ 13-2

Two-Sided Printing (Manual Duplexing).......................... 13-2

Front Output Bin................................................................ 13-3

Manual Feed Slot............................................................... 13-3

Loading One Sheet of Paper ......................................... 13-4

Loading More than One Sheet of Paper........................ 13-4

Printing on Thicker Paper and Card Stock.................... 13-5

Simultaneous Printing/Faxing .................................................. 13-6

Choosing Acceptable Paper...................................................... 13-6

Printer Operation Keys............................................................. 13-7

Reset Key........................................................................... 13-7

Printing the Internal Font List ........................................... 13-7

Printing the Print Configuration List................................. 13-7

Restoring Factory Default Settings ................................... 13-7

xiv

Printer Driver Settings (For Windows® Only) ........................... 14-1

Using the Brother MFC-9700 Printer Driver ........................... 14-1

Features in the Printer Driver (For Windows® 95/98/Me and

Windows® NT 4.0 Users) ............................................. 14-1

Basic Tab.................................................................................. 14-2

Paper Size .......................................................................... 14-3

Multiple Page..................................................................... 14-3

Border Line........................................................................ 14-3

Orientation......................................................................... 14-3

Copies................................................................................ 14-3

Collate................................................................................ 14-4

Media Type........................................................................ 14-4

Advanced Tab .......................................................................... 14-5

Print Quality (*1)............................................................... 14-5

Resolution ..................................................................... 14-5

Toner Save .................................................................... 14-5

Print Setting

(For Windows® 95/98/98SE/Me Users Only).......... 14-6

Duplex Printing (*2).......................................................... 14-6

Manual Duplex.............................................................. 14-6

Binding Offset............................................................... 14-6

Watermark (*3) ................................................................. 14-7

Print Watermark............................................................ 14-7

In background ............................................................... 14-7

Watermark Text ............................................................ 14-8

Watermark Bitmap........................................................ 14-8

Position ......................................................................... 14-8

Page Setting (*4) ............................................................... 14-9

Device Options (*5) ........................................................ 14-10

Quick Print Setup ............................................................ 14-11

Administrator

(For Windows® 95/98/98SE/Me Users Only) ............ 14-11

Print Date & Time ........................................................... 14-12

Accessories Tab...................................................................... 14-13

Paper Source Setting........................................................ 14-13

Default Source................................................................. 14-13

Available Options............................................................ 14-13

Support ................................................................................... 14-14

Brother Solutions Center ................................................. 14-14

Web Update..................................................................... 14-14

Check Setting................................................................... 14-14

Features in the Printer Driver (For Windows® 2000) ............ 14-15

General Tab ..................................................................... 14-15

Printing Preferences.................................................... 14-15

Layout Tab....................................................................... 14-16

*1 Orientation ............................................................. 14-16

*2 Pages Per Sheet...................................................... 14-17

TABLE OF CONTENTS

Paper/Quality Tab............................................................ 14-17

*1 Paper Source .......................................................... 14-17

*2 Media ..................................................................... 14-18

Advanced Options....................................................... 14-18

*1 Paper /Output ......................................................... 14-18

*2 Graphic................................................................... 14-19

*3 Document Options ................................................. 14-19

Device Settings Tab......................................................... 14-20

Installable Options ...................................................... 14-20

Using the Windows®-Based Brother MFL-Pro Control Center... 15-1

Brother Control Center............................................................. 15-1

AutoLoad the Brother Control Center............................... 15-1

How to Turn Off AutoLoad............................................... 15-2

Using the Scan Keys................................................................. 15-2

Using the Control Panel Keys .................................................. 15-2

Scan Image ........................................................................ 15-3

Scan/OCR.......................................................................... 15-3

Scan to E-mail ................................................................... 15-3

Brother Control Center Features .............................................. 15-4

Auto Configuration............................................................ 15-4

Scanning Operations.......................................................... 15-4

Copy Operations................................................................ 15-5

PC Fax Operation .............................................................. 15-5

Scanner Settings for Scan, Copy and PC Fax Buttons ...... 15-5

Global Settings .................................................................. 15-5

Setting Up the Scanner Configurations ............................. 15-6

To Access the Scanner Configuration Screen: .................. 15-6

Perform an Operation from the Control Center Screen..... 15-6

Scan to File............................................................................... 15-7

Scanner Settings ................................................................ 15-7

Destination Folder ............................................................. 15-8

Scan to E-mail .......................................................................... 15-8

Scanner Settings ................................................................ 15-9

E-mail Application ............................................................ 15-9

File Attachments................................................................ 15-9

Conversion Options......................................................... 15-10

Format ......................................................................... 15-10

Show QuickSend Menu .............................................. 15-10

QuickSend List............................................................ 15-10

Scan to Word Processor ......................................................... 15-11

xvi

Scanner Settings .............................................................. 15-11

Word Processor ............................................................... 15-12

User-Defined Button .............................................................. 15-13

Scanner Settings .............................................................. 15-13

Target Application........................................................... 15-13

Copy ....................................................................................... 15-14

Scanner Settings .............................................................. 15-14

Copy Settings................................................................... 15-14

Send a Fax .............................................................................. 15-15

Scanner Settings .............................................................. 15-15

Fax Settings ..................................................................... 15-15

Using ScanSoft™ PaperPort® for Brother and

ScanSoft™ TextBridge® (For Windows® Only)......................... 16-1

Using ScanSoft™ PaperPort® and TextBridge®...................... 16-1

Viewing Items in ScanSoft™ PaperPort® for Brother ...... 16-2

Organizing Your Items in Folders..................................... 16-2

Links to Many Other Applications.................................... 16-3

Using ScanSoft™ TextBridge® OCR

(Converting Image Text to Text You Can Edit) ........... 16-3

Importing Items from Other Applications......................... 16-3

Exporting Items in Other Formats..................................... 16-4

Exporting an Image File................................................ 16-4

Accessing the Scanner....................................................... 16-4

Scanning an Image into Your PC ...................................... 16-5

Settings in the Scanner Window........................................ 16-5

Image............................................................................. 16-5

Contrast......................................................................... 16-6

Custom .......................................................................... 16-6

PreScanning an Image ....................................................... 16-7

Setting Up and Using PC-FAX (For Windows® Only) .............. 17-1

Introduction .............................................................................. 17-1

Brother Resource Manager................................................ 17-1

MFC Remote Setup.................................................................. 17-2

PC FAX Sending (For Windows® Only) ................................. 17-3

Setting Up User Information ............................................. 17-3

Setting Up Sending............................................................ 17-4

Outside Line Access.......................................................... 17-4

Include Header................................................................... 17-4

TABLE OF CONTENTS

xvii

Address Book File ............................................................. 17-4

Internet PC-FAX ............................................................... 17-4

User interface..................................................................... 17-5

Simple Style .................................................................. 17-5

Facsimile Style.............................................................. 17-5

Setting Up Speed Dial .............................................................. 17-6

The Address Book ............................................................. 17-7

Setting Up a Member in the Address Book....................... 17-8

Setting Up a Group for Broadcasting ................................ 17-9

Editing Member Information............................................. 17-9

Deleting a Member or Group .......................................... 17-10

Exporting the Address Book ........................................... 17-10

Importing to the Address Book ....................................... 17-11

Setting Up Cover Page .................................................... 17-12

To ................................................................................ 17-13

From............................................................................ 17-13

Comment..................................................................... 17-13

Select Cover Page Form.............................................. 17-13

Import BMP file.......................................................... 17-13

Count Cover Page ....................................................... 17-13

Sending a File as a PC-FAX Using the Simple Style...... 17-14

Sending a File as a PC-FAX Using the Facsimile Style.... 17-15

Redial .......................................................................... 17-16

Setting Up PC-FAX Receiving (For Windows® Only).......... 17-16

Setting Up Your MFC ..................................................... 17-16

Running PC-FAX Receiving........................................... 17-16

Setting Up Your PC......................................................... 17-17

Viewing New PC-FAX Messages................................... 17-17

xviii

Using Automatic E-Mail Printing................................................ 18-1

For Windows® 95, 98, 98SE, Me Only.................................... 18-1

Main Features .................................................................... 18-1

To Access the On-Line Documentation........................ 18-1

To Install Automatic E-mail Printing

(Optional Application): ............................................ 18-1

Using the Brother MFC with a New Power Macintosh®

G3, G4 or iMac™/iBook ............................................................... 19-1

Set up Your USB Equipped Apple® Macintosh®

G3,G4, iMac™ or iBook with

Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1........................................ 19-1

Using Brother Printer Driver with Your Apple® Macintosh®.. 19-1

Sending a Fax from Your Macintosh® Application ................. 19-3

Setting Up Your Address Book......................................... 19-5

Adding a New Member................................................. 19-5

Adding a New Group.................................................... 19-6

Using Brother TWAIN Scanner Driver with Your

Apple® Macintosh®............................................................... 19-7

Accessing the Scanner....................................................... 19-8

Scanning a Document into Your Macintosh

G3, G4 or iMac ............................................................. 19-8

Settings in the Scanner Window........................................ 19-9

Image............................................................................. 19-9

Scanning Area............................................................... 19-9

Business Card Size...................................................... 19-10

Miscellaneous ............................................................. 19-10

Contrast....................................................................... 19-10

PreScanning an Image ..................................................... 19-11

Optional Accessories ..................................................................... 20-1

Paper Cassette #2 (Option)....................................................... 20-1

Network (LAN) Board (Option) .............................................. 20-1

Troubleshooting and Routine Maintenance ............................... 21-1

Troubleshooting ....................................................................... 21-1

Error Messages .................................................................. 21-1

Original Jams and Paper Jams.................................................. 21-3

Original is Jammed in the top of the ADF Unit ................ 21-3

Original is Jammed inside the ADF Unit .......................... 21-3

Paper Jam........................................................................... 21-4

Paper is Jammed in the Paper Cassette......................... 21-4

Paper is Jammed near the Drum Unit ........................... 21-5

Paper is Jammed in the Fuser Unit ............................... 21-5

If You Are Having Difficulty with Your MFC ................. 21-6

Packing and Shipping the MFC ............................................. 21-13

Lock the Scanner Lock.................................................... 21-13

Routine Maintenance.............................................................. 21-16

Cleaning the Scanner....................................................... 21-16

Cleaning the Printer......................................................... 21-17

Cleaning the Drum Unit .................................................. 21-18

Replacing the Toner Cartridge ........................................ 21-18

How to Replace the Toner Cartridge............................... 21-19

TABLE OF CONTENTS

xix

Replacing the Drum Unit................................................. 21-21

Checking the Drum Life.................................................. 21-22

Important Information ................................................................. 22-1

Standard Telephone and FCC Notices ..................................... 22-1

Laser Safety....................................................................... 22-2

FDA Regulations........................................................... 22-2

Federal Communications Commission (FCC) Declaration of

Conformity (For USA Only)......................................... 22-3

Important....................................................................... 22-4

Industry Canada Compliance Statement

(For Canada Only) ........................................................ 22-4

Important – About the Interface Cable.............................. 22-4

Warranty............................................................................ 22-4

International ENERGY STAR® Compliance Statement... 22-4

Important Safety Instructions ................................................... 22-5

Trademarks............................................................................... 22-7

Glossary........................................................................................... G-1

Specifications ................................................................................... S-1

Product Description....................................................................S-1

Fax.............................................................................................. S-1

Printer ......................................................................................... S-2

Computer Requirements......................................................S-3

Parallel Interface.................................................................. S-4

USB (Universal Serial Bus) Interface .................................S-4

Resident Fonts .....................................................................S-5

Symbol Sets/Character Sets ............................................ S-5

Index ..................................................................................................I-1

Remote Retrieval Access Card...................................................... R-1

Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming your MFC. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Reports key. Press Reports, 1 to print a list of basic step instructions and explanations.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For clarification, and to help you choose the correct key presses, we’ve added illustrations of some of the LCD messages.

boldface Bold typeface identifies a specific key on the MFC control panel. italics Italics typeface emphasize an important point, or refer you to related

bubble dot Bubble Dot typeface identifies the messages on the LCD of the

topic.

MFC.

Warnings detail precautions you must take to avoid possible personal injury.

Note

Cautions specify procedures you must follow or avoid to prevent possible damage to the MFC.

Notes tell you the proper response for a situation that may occur.

FYI tips provide details about how the current operation interacts with other features.

Improper Setup alerts you to devices and procedures that are not compatible with the

MFC.

INTRODUCTION

1 - 1

Test Sheet Procedure and Product Registration (For USA Only)

After programming your Station ID, please fill out the TEST SHEET included with your MFC, and then fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed. To receive a response, you must set up your Station ID. (See page 4-3.)

When this document is received, a confirmation sheet and Product Registration form will be sent back to your MFC. Please fill out the form and return to complete your registration.

In USA: 1-877-268-9575 (fax)

To Complete Your MFC-9700 Registration On-Line (For USA Only)

Insert the MFL Pro CD-ROM into your CD-ROM drive.

Click On-Line Registration to register your product on-line from the main menu.

Setting Station ID,

1 - 2

INTRODUCTION

MFC-9700 Control Panel Overview

236 5 4

1LCD (Liquid Crystal Display)

The LCD displays messages to help you set up and operate your MFC.

2Stop/Exit

Stops a fax, cancels an operation, or exits from menu mode.

3Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the MFC.

(For Canada only): The # key lets you switch the dialing type during a telephone call from PULSE to TONE.

4Receive and Dialing Keys:

Receive mode

Use to select how the MFC will handle incoming calls.

Redial / Pause

Redials the last number that was called. Also inserts a pause in auto dial numbers.

Search/Speed Dial

Lets you look up numbers stored in the dialing memory. Also lets you dial stored phone numbers by pressing a # plus a two-digit number.

5Shift

To access memory locations 5 through 8 in the One Touch keys hold down the Shift key.

987

6One Touch Keys

These 4 keys give you instant access to 8 previously stored auto dial numbers.

7Fax Start

Starts an operation, such as sending a fax.

8Fax Resolution

Sets the resolution when you send a fax.

9Programming Keys:

Lets you access the menu and programing mode.

(Left Arrow) (Right Arrow)

Moves the LCD cursor through text and options.

Set

Stores a menu setting in the MFC. Also used for sending one fax to multiple numbers. (For details, see Broadcasting, page 7-5.)

0Copy Keys

(Temporary Settings):

Enlarge/Reduce

Lets you reduce or enlarge copies depending upon the ratio you select.

Contrast

Lets you make a copy that is lighter or darker than the original.

INTRODUCTION

1 - 3

Options

You can quickly and easily change your temporary settings for each copy.

Copy Makes a copy.

AScanner Keys:

Scan to E-mail

Press this key to start scanning an original into your E-mail application, setting it up automatically as an attachment.

Scan Image

Press this key to scan a color picture into your graphics application for viewing and editing.

Scan/OCR

Press this key to start scanning a text document. ScanSoft™ TextBridge will convert it to editable text and display it in your word processor application for further editing.

BPrinter Keys:

Reset

Clears data from the printer memory.

Reports

Access the Reports menu so you can select reports to print: Help List, Auto Dial, Fax Activity, Transmission Verification and User Settings.

1 - 4

INTRODUCTION

About Your Machines

If you’re a first-time MFC user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Custom Features

Do You Have Voice Mail on the Phone Line?

If you have Voice Mail on the phone line on which you will install your new MFC, there is a strong possibility that Voice Mail and the MFC will conflict

with each other while receiving incoming calls.

Why Should There Be Trouble?

Since both machines and Voice Mail pick up the line at the number of rings you have set, each of them has the ability to keep the other from receiving calls. For example, if your Voice Mail is set to answer after two rings and your MFC is set to answer after four, your Voice Mail will keep your MFC from receiving faxes. If you set Voice Mail and the Brother MFC to answer at the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered.

How Can You Avoid Possible Problems?

A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line. Many people with Voice

Mail opt for this choice, which is called “Distinctive Ring”, and they are very satisfied with it. For details about this type of custom service, please See

Distinctive Ring, page 8-1.

Another way to avoid possible problem is to replace your Voice Mail with an answering MFC. Your Brother MFC is designed to work in tandem with an answering MFC or TAD (telephone answering device). (See

External TAD (Telephone Answering Device)

, page 2-9.)

Connecting an

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them after you dial and press Fax Start; they continue for about 60 seconds after dialing. During that time, the sending MFC must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

INTRODUCTION

1 - 5

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 60 seconds over the phone line, and the LCD shows RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 60 seconds, and the screen continues to show RECEIVING.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones last for only about 60 seconds after the number is dialed. Therefore, it’s important for the receiving MFC to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions for connecting a TAD to your MFC in Chapter 2,

Assembly and Connections.

ECM (Error Correction Mode)

ECM is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity. Sufficient memory must be available in your MFC for this feature to work.

1 - 6

INTRODUCTION

Assembly and Connections

Packing List

Make sure you have the following items:

Bi-directional Parallel Cable

CD-ROM

Telephone Line Cord

Power Cord

Paper Cassette

Owner’s Manual

Drum Unit Assembly (With free Toner Cartridge – up to 3,000 pages)

Standard

Test Sheet (For USA only)

Filter Core For USB Cable

Cable Tie

Software License Agreement

Quick Setup Guide

Accessory Order Form

If an item is missing, call Brother Customer Service at 1-800-284-4329 (in

Note

USA), 1-800-853-6660 (in Canada) or 1-514-685-6464 (in Montreal). See

Ordering Accessories and Supplies, page ii for the correct item numbers.

Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you may void your warranty.

ASSEMBLY AND CONNECTIONS

2 - 1

Choosing a Location

Place your MFC on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 90.5°F (10°–32.5°C).

Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the MFC’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

WARNING

■ Use caution when installing or modifying telephone lines. Never touch telephone

wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

■ Lightning and power surges can damage this product! We recommend that you use a

quality surge protection device on the AC power line and on the telephone line, or unplug the lines during a lightning storm.

■ For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the

equipment and should be easily accessible.

■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger

telecommunication line cord.

NO ! NO !

2 - 2

ASSEMBLY AND CONNECTIONS

Important Safety Instructions

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

Do not use this product near appliances that use water, in a wet basement or near a swimming pool.

Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

Release the Scanner Lock

Push the blue Scanner Lock Lever up to unlock the scanner. This lever is located on the rear left underside of the scanner cover.

Caution

Scanner Lock Lever

Lock Unlock

If the message CHECK SCAN LOCK appears on the LCD, unlock the scanner immediately, and then press Stop/Exit.

ASSEMBLY AND CONNECTIONS

2 - 3

Assembly

Installing the Drum Unit Assembly (with Toner Cartridge)

Unpack the drum unit assembly including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

Open the front cover of the MFC.

Insert the drum unit assembly into the MFC.

Close the front cover.

2 - 4

ASSEMBLY AND CONNECTIONS

Paper

Acceptable Paper

Paper Type Paper Size

Paper Cassette #1:

Manual Feed Slot:

We Recommend: Cut sheet:

Labels: Transparencies:

Paper Capacity of Paper Cassette

cut sheet cut sheet

envelopes post cards labels and

transparencies

Letter, Legal, A4, A5, ISO B5, Executive, A6 Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, A6,

2.75–8.5 × 4.57–14 inches (70–216 × 116–356 mm) COM-10, Monarch, C5, DL — Letter, A4

Xerox 4200DP 20 lb, Champion Paper One 20 lb, Hammermill Laser Paper 24 lb Avery laser label #5160 3M CG3300 for laser printers or equivalent

Paper Cassette #1:

Front Output Bin: Approx. 150 sheets of 20 lb. (75 g/m2)

Max. paper height is 1.06 inches (27 mm) (use the guides) or approx. 250 sheets of 20 lb. (75 g/m Letter/A4 paper, 10 transparencies.

Letter/A4 paper

Paper Specification for the Cassette

Cut Sheet

Basis Weight: 16 to 28 lb. (60 to 105 g/m Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm) Moisture Content: 4% to 6% by weight

ASSEMBLY AND CONNECTIONS

)

2 - 5

Manual Feed Slot

Cut Sheet Envelopes

Basis Weight: 16 to 43 lb.

(60 to 161 g/m

Caliper: 0.003 to 0.008 inches.

(0.08 to 0.2 mm)

Moisture Content: 4% to 6% by weight 4% to 6% by weight

Fax messages can be received on Letter, Legal and A4 size paper. If you use legal or A4, change the Paper Size setting: (Menu, 1, 1)

)

20 to 24 lb. (75 to 90 g/m2)

0.003 to 0.005 inches. (0.084 to 0.14 mm)

Loading Paper in the Paper Cassette

Pull the paper cassette completely out of the MFC.

Slide the paper width and length adjusters to the position for the paper size you are using.

2 - 6

ASSEMBLY AND CONNECTIONS

Fan the paper well. Load paper in the paper cassette. Press down on the paper to flatten it in all four corners,

Maximum Paper Height Guide

keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m

)

paper.

Slide the paper cassette into the MFC until it locks into place.

Manual Feed Slot

Use the manual feed slot to print or copy on envelopes, labels, transparencies, card stock or thicker paper:

The manual feed slot is above the paper cassette. Load paper or envelopes one at a time. You do not have to remove paper from the paper cassette.

You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot.

Align the paper at the center of the manual feed slot and insert the paper into the manual feed slot until the front edge of the paper touches the paper feed roller.

Adjust the paper guides to the width of the paper.

Manual Feed Slot

ASSEMBLY AND CONNECTIONS

2 - 7

Connecting the MFC

Connect the power cord.

Connect the telephone line cord.

Connect one end of the telephone line cord to the line jack on the MFC and the other end to a modular wall jack.

Power Cord

Telephone Line Cord

WARNING

■ The MFC must be grounded using a 3-prong plug.

■ Since the MFC is grounded through the power outlet, protect yourself from

potentially hazardous electrical conditions on the telephone line by keeping the power to your MFC on when you connect it to a telephone line. When you want to move your MFC, protect yourself by disconnecting the telephone line first, and then the power cord.

■ Lightning and power surges can damage this product! We recommend that you

use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

■ Do not touch the rollers at the paper exit.

2 - 8

ASSEMBLY AND CONNECTIONS

Connections

Connecting an External Telephone

Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to the MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the MFC.

Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE.

Connecting an External TAD (Telephone Answering Device)

Sequence

You might choose to connect an answering system. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within five rings (the recommended setting is two rings). The MFC cannot hear CNG tones until the TAD has answered the call, and with five rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

If you do not receive all your faxes, you must reset the setting on your external TAD to four rings.

Connections

The external TAD must be plugged into the left side of the MFC in the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack.

If You Subscribe to your Telephone Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your MFC, use that number as a fax number and have set your MFC’s Receive mode to MANUAL. The recommended setting is three or four rings on the external TAD when you have the telephone company’s Distinctive Ring service.

If You Do NOT Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of your MFC. If your TAD is plugged into a wall jack, both your MFC and the TAD will try to control the phone line. (See

illustration on page 2-10.)

ASSEMBLY AND CONNECTIONS

2 - 9

Do not connect a TAD elsewhere on the same phone line.

illustration

Plug the telephone line cord from the wall jack into the left side of the MFC, in the jack labeled LINE.

Plug the telephone line cord from your TAD into the left side of the MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does not apply).

Record the outgoing message. (See below.)

Set the Receive mode to EXT.TEL/TAD (page 5-1).

Recording Outgoing Message (OGM) on External TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds. (See Easy Receive, page 5-3.)

End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing 5 1 and Start.”

We recommend beginning your OGM with an initial 5-second silence because the MFC cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your MFC has trouble receiving, then you must rerecord the OGM to include it.

2 - 10

ASSEMBLY AND CONNECTIONS

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your MFC

will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your MFC.

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11

ASSEMBLY AND CONNECTIONS

RJ14

2 - 11

Installing MFC, External Two-Line TAD, and Two-Line Telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is our assumption in the following steps. The back of the twoline TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your MFC.

Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the MFC.

Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC.

Triplex Adapter

Two Line

External TAD

MFC

Two Line Phone

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

2 - 12

ASSEMBLY AND CONNECTIONS

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX mode to receive faxes any time of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this MFC must be connected to a two wire system. If your line has more than two wires, proper connection of the MFC cannot be made.

If You are Installing the MFC to Work with a PBX:

It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The MFC may be used with either pulse or tone dialing telephone service.

Custom Features on Your Phone Line

If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system, or other custom feature on one phone line, it may create a problem with the operation of your MFC. (See

with custom features on a single line

ASSEMBLY AND CONNECTIONS

, page 21-7.)

I have difficulty

2 - 13

On-Screen Programming

User-Friendly Programming

We have designed your Multi-Function Center with on-screen programming and a Reports key. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the menu selections and programming options. Additionally, you can program settings more quickly by pressing

Menu and the menu numbers using the dial pad.

Alternating Displays

Sometimes, the LCD alternates between the active setting and a help message giving brief instructions about how to proceed. The LCD you’ll probably see most often is shown below. When you place an original in the ADF, it appears to tell you that you can dial a number and send a fax, or you can make a copy.

FAX: NO. & START COPY: NO. & COPY

Menu Mode

You can access the Menu mode by pressing Menu. The LCD shows:

Then Press 1 for General Setup—OR—

Press 2 for Fax Operations—OR—

Press 3 for Copy Operations—OR—

Press 4 for Print Operations—OR—

When you enter Menu mode, your MFC scrolls a list of Main menu options from which you can choose. These menu options appear one after the other on the LCD. Select a menu by pressing Set when that option appears on the LCD. The LCD will scroll the options within that next menu.

You can scroll more quickly through options by pressing . Use to scroll backward if you passed your choice or to see options in the opposite order.

When the LCD shows your selection, press Set.

When you finish a setting, the LCD shows ACCEPTED. If you want to exit the Menu mode, press Stop/Exit.

3 - 1

ON-SCREEN PROGRAMMING

1.GENERAL SETUP

2.FAX

2.FAX3.COPY

4.PRINTER

Menu Selection Table

You can probably perform most of these programming settings without the Owner’s Manual. To help you understand the menu selections, options and settings that are found in the MFC programs, use the Menu Selection Table below.

Main Menu Submenu

1. GENERAL SETUP

1. PAPER SIZE

2. DATE/TIME

3. STATION ID

4. VOLUME 1. RING OFF

Selections

—

——

2. BEEPER OFF

3. SPEAKER OFF

The factory setting (option) is shown in bold.

Note

Options Descriptions Page

LETTER

LEGAL

LOW

MED HIGH

LOW

HIGH

LOW

MED HIGH

Selects size of paper for received faxes.

Enter date and time for the LCD display and heading on fax transmissions.

Program your name, fax number and telephone number to appear on each transmitted page.

Adjusts ring volume.

Adjusts beeper volume.

Adjusts speaker volume.

4-1

4-2

4-3

4-5

ON-SCREEN PROGRAMMING

3 - 2

Main Menu Submenu

1. GENERAL SETUP

(continued)

2. FAX 1. SETUP

5. CASSETTE #2

6. AUTO DAYLIGHT

7. TONER SAVE —

8. SLEEP MODE

9. TONE/ PULSE

(Canada Only)

0. LOCAL LANGUAGE

(Canada Only)

RECEIVE

Selections

—

——

—

1. RING DELAY

2. EASY RECEIVE

3. REMOTE CODE

4. AUTO REDUCTION

5. PRINT DENSITY

6. POLLING RX ON

7. PC FAX RECEIVE

Options Descriptions Page

OFF

TONE

PULSE

ENGLISH

FRENCH

00 01 02 03

OFF

ON ( 51)

OFF

Turn CASSETTE #2 ON if you purchased the optional Cassette #2.

Changes for Daylight Savings Time automatically.

Increases life of toner cartridge.

Conserves power Selects dialing

mode.

Allows you to change the LCD Language to French.

Number of rings before the MFC answers in FAX, EXTERNAL TEL/ TAD or MANUAL mode.

Receive fax messages without pressing the Fax Start key.

Activate the MFC from a remote location. You can also personalize these codes.

Reduces size of image.

Makes prints darker or lighter.

Sets up your MFC to poll another fax machine.

Turn ON if PC is connected to MFC for PC receiving of messages.

4-1

4-5

4-6

See French Manual

5-2

5-3

5-4

5-3

5-4

5-5

5-6

The factory setting (option) is shown in bold.

Note

3 - 3

ON-SCREEN PROGRAMMING

Main Menu Submenu

2. FAX

(continued)

2. SETUP SEND

Selections

1. CONTRAST AUTO

2. FAX RESOLUTION

3. DELAYED TIMER

Options Descriptions Page

S.LIGHT

S.DARK

STANDARD

FINE S.FINE PHOTO

00:00

Changes lightness or darkness of a fax you are sending.

Changes the default setting of fax resolution.

Sets the time of day that delayed faxes will be sent.

6-6

6-7

6-10

4. DELAYED FAX

5. BATCH TX

6. REAL TIME TX

7. POLLED TX

8. COVERPG SETUP

9. COVERPAGE MSG

0. OVERSEAS MODE

The factory setting (option) is shown in bold.

Note

—

OFF

NEXT FAX ONLY

OFF

NEXT FAX ONLY

OFF

PRINT SAMPLE

—

OFF

Sends documents later.

Sends all delayed faxes that are to the same fax number and at the same time as one transmission.

You can send a fax without using memory.

Sets up your MFC with a document to be retrieved by another fax machine.

Automatically sends a cover page you program.

Programs customized message for fax cover page.

Adjusts for sometimes difficult overseas transmissions.

6-10

6-11

6-5

6-11

6-8, 6-9

6-8

6-10

ON-SCREEN PROGRAMMING

3 - 4

Main Menu Submenu

2. FAX (continued)

3. SET AUTO DIAL

4. SETUP REPORTS

5. REMOTE FAX OPT

Selections

1. ONE-TOUCH DIAL

2. SPEED-DIAL

3. SETUP GROUPS

1. TRANSMISSION

2. ACT. INTERVAL

1. FAX FWD/ PAGING

2. FAX STORAGE

3. REMOTE ACCESS

4. PRINT FAX

Options Descriptions Page

Store One-Touch

—

numbers so you can dial by pressing only one key (and Fax Start).

Store Speed Dial

—

numbers so you can dial by pressing only four keys (and Fax Start).

—

Sets up a Group number for broadcasting.

ON ON+IMAGE

OFF

OFF+IMAGE

6/12/24 Hours

2/4/7 Days

OFF

FAX FORWARD

PAGING

Initial setup for Transmission Verification Report and Fax Activity Report.

Sets the MFC to forward fax messages–OR–to call your pager.

Stores incoming faxes in memory

OFF

159

for remote retrieval.

Personalizes code for retrieving faxes.

Prints backup copy

—

of incoming faxes stored in the memory.

7-1

7-2

7-3

10-1

9-1

9-2

9-3

5-5

The factory setting (option) is shown in bold.

Note

3 - 5

ON-SCREEN PROGRAMMING

Main Menu Submenu

2. FAX (continued)

3. COPY 1. COPY MODE

4. PRINTER

6. REMAINING JOBS

0. MISCELLANEOUS

2. CONTRAST

3. PAPER TYPE

1. PRINT OPTIONS

2. RESET PRINTER

Selections

——

1. DISTINCTIVE

2. CALLER ID

3. DRUM LIFE

—

—- +

—

1. INTERNAL FONT

2. CONFIGURATION

1. FACTORY SET

Options Descriptions Page

OFF

SET

DISPLAY #

PRINT REPORT

—

AUTO

TEXT

PHOTO

THIN

PLAIN

THICK THICKER

—

Check which jobs are in memory —OR—cancel a delayed fax or polling job.

Uses the telephone company Distinctive Ring subscriber service to register the ring pattern with the MFC.

View or print a list of the last 30 Caller IDs stored in memory.

You can check the percentage of drum life that remains available.

Selects the Copy resolution for your type of original.

Adjusts the contrast.

Identify the type of paper in the multipurpose sheet feeder.

You can print resident fonts to check and confirm font types.

Printer settings and status are listed here.

You can restore the printer back to the factory default settings.

5-6, 6-5,

6-6

8-3

8-4

21-22

11-9

13-7

The factory setting (option) is shown in bold.

Note

ON-SCREEN PROGRAMMING

3 - 6

Initial Setup

Getting Started

Setting Paper Size

You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the MFC, you will need to change the setting for the paper size, so your MFC will know how to fit the incoming fax on the page.

After you connect the optional Cassette #2, you can select the paper size for each cassette. (See Turning on Cassette #2)

Press Menu, 1, 1.

If you have the Cassette #2, press or

to select CASSETTE #1 or

CASSETTE #2, and then press Set.

Press or to select LETTER, LEGAL or A4 (for the cassette you selected in Step 2), and then press Set.

Press Stop/Exit.

Turning on Cassette #2 (Option)

When the optional CASSETTE #2 is set to ON, you can set paper size and the cassette usage. (See 5-3 and

Press Menu, 1, 5.

Use or to select ON (or OFF), and then press Set.

Press Stop/Exit.

Setting Paper Size, above.)

Printing a Reduced Incoming Document (Auto Reduction), page

1.PAPER SIZE

2.CASSETTE #2

5.CASSETTE #2

4 - 1

INITIAL SETUP

Setting Cassette Usage

The default setting of AUTO allows your MFC to choose the optional Cassette #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in Cassette #2. Choose CASSETTE#1 ONLY, CASSETTE#2 ONLY or

CASSETTE USAGE if you want to keep special paper in the other cassette and

control when it is used.

Press Menu, 1, 1.

Press or to select CASSETTE

USAGE, and then press Set.

To set cassette usage for faxes, press or to select FOR FAX, and then press Set.

—OR—To set cassette usage for copies, press or to select FOR

COPY, and then press Set.

—OR—If you are finished, go to Step 5.

Press or to select AUTO, CASSETTE#1 ONLY or CASSETTE#2

ONLY, and then press Set.

Press Stop/Exit.

1.PAPER SIZE

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other

settings remain unaffected.

Press Menu, 1, 2.

Enter the last two digits of the year, and then press Set. For example, enter 02 for the year 2002.

Enter two digits for the month, and then press Set. For example, enter 09 for September, or 10 for October.

Enter two digits for the day, and then press Set. For example, 06

Enter the time in 24-hour format, and then press Set. For example, enter 15:25 for 3:25 PM.

Press Stop/Exit. The LCD now shows the date and time you set whenever the MFC is standing by.

2.DATE/TIME

YEAR:XX

MONTH:XX

DAY:XX

TIME:XX:XX

INITIAL SETUP

4 - 2

Setting Station ID

You should store your name or (company name) and fax number to be printed on all fax pages you send. The telephone number you enter will be printed only on your cover pages and call back messages. (See

Page

, page 6-7.)

Press Menu, 1, 3.

Enter your fax number (up to 20 digits), and then press Set.

(You must enter a fax number to proceed.)

Enter your telephone number (up to 20 digits), and then press Set. If your telephone number and fax number are the same, enter the same number again. (This number appears on Cover pages.)

Use the dial pad to enter your name or your company name (up to 20 characters), and then press Set. (See

Entering Text, page 4-4.)

Press Stop/Exit. The LCD returns to the date and time.

If your Station ID has already been programmed, the LCD prompts “1” to make a change, or “2” to exit without changing.

Composing Electronic Cover

3.STATION ID

FAX:

TEL:

NAME:

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual.

In order to program this information into your MFC, you should complete the steps described on pages 4-2 and 4-3.

4 - 3

INITIAL SETUP

NOTICE

Entering Text

When you are setting certain menu selections, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special characters.

By pressing the appropriate number key repeatedly, you can access the character you want.

Key once twice three times four times

2 ABC 3 DEF 4 GH I 5 JKL 6 MNO 7 PQRS 8 TUV 9 WXYZ

Inserting Spaces

If you want to enter a blank space, press twice.

Making Corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop/Exit; all letters above and to

the right of the cursor will be deleted. Re-enter the correct characters. You can also back up and type over incorrect letters.

Repeating Letters

If you need to enter a character that is assigned to the same key as the previous character, press to move the cursor to the right.

Special Characters and Symbols

Press for (space) ! “ # $ % & ’ ( ) + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press 0 for É À È Ê Î Ç Ë Ö 0

INITIAL SETUP

4 - 4

Setting the Ring Volume

Press Menu, 1, 4, 1.

Press or to select OFF, LOW,

MED, or HIGH, and then press Set.

Press Stop/Exit.

1.RING

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error and when fax sending or receiving has finished.

Press Menu, 1, 4, 2.

Press or to select your option.

When the LCD shows the option you want, press Set.

Press Stop/Exit.

2.BEEPER

Setting the Speaker Volume

You can set the volume of the MFC’s one-way speaker.

Press Menu, 1, 4, 3.

Press or to select OFF, LOW,

MED, or HIGH, and then press Set.

Press Stop/Exit.

3.SPEAKER

Memory Storage

In the event of a power failure, all menu settings are stored permanently:

GENERAL SETUP, SETUP RECEIVE, SET AUTO DIAL, REMOTE FAX OPT plus the COVERPG SETUP and COVERPAGE MSG (from SETUP SEND). You may have to reset the date and time.

Turning On Automatic Daylight Savings Time

You can set the MFC to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and back one hour in the Fall.

Press Menu, 1, 6.

Press or to select ON (or OFF), and then press Set.

Press Stop/Exit.

4 - 5

INITIAL SETUP

6.AUTO DAYLIGHT

Toner Save

You can conserve toner using this feature. When you set Toner Save to ON print appears somewhat lighter. The default setting is OFF.

Press Menu, 1, 7.

Press or to select

ON (or OFF) and then press Set.

Press Stop/Exit.

7.TONER SAVE

Sleep Mode

Setting the Sleep Mode reduces power consumption while the MFC is idle. You can choose how long the MFC is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets itself after the MFC receives a fax or PC data, or makes a copy. The default setting is 5 minutes.

Press Menu, 1, 8.

Use the Dial pad to enter the length of time the MFC is idle before it drops into sleep mode (00 to 99 minutes), and then press Set.

Press Stop/Exit.

If you make copies frequently, make the idle time long enough so you won’t always be waiting for the MFC to warm up.

8.SLEEP MODE

Setting Tone/Pulse Dialing Mode (For Canada Only)

Your MFC comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode.

Press Menu, 1, 9.

Press or to select TONE or

PULSE dialing mode, and then press Set.

Press Stop/Exit.

9.TONE/PULSE

INITIAL SETUP

4 - 6

Setup Receive

Receive Mode Settings

Select Your Receive Mode

There are three different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use.

LCD How it works When to use it

FAX ONLY (automatic receive)

EXT.TEL/TAD (External telephone / External Telephone Answering Device)

The MFC automotically answers every call as a fax.

If an external telephone is connected to the EXT. jack, you control the phone line and must answer every call yourself.

For dedicated fax lines.

Use this mode if you receive very few faxes.

MANUAL (manual receive)

5 - 1

SETUP RECEIVE

If an external TAD (telephone answering device) is connected to the EXT. jack, the TAD automatically answers every call. Voice messages are stored in the external TAD. Fax messages are printed.

You control the phone line and must answer every call yourself by using an external phone.

Use this mode if you have an external answering machine on your phone line.

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can use this mode with Distinctive Ring.

To Select or Change Your Receive Mode

Current Receive Mode

Press Receive Mode. The LCD shows your current selection.

FAX ONLY

EXT.TEL/TAD

MANUAL

Continue to press Receive Mode until your new selection appears. After two seconds, the LCD returns to the date and time display, along with your new Receive Mode setting.

If you are changing the Receive Mode while in another operation, the LCD returns to that operation.

09/06 15:25 FAX

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC or are using the telephone company’s Distinctive Ring service, keep the Ring Delay default setting of 4. You can try increasing the Ring Delay to 5 rings; however, if you do not receive all your faxes, you must reset it to 4 rings.

Press Menu, 2, 1, 1.

Press or to select how many times the line rings before the MFC answers (00–05) , and then press Set. If you

select 00, the line doesn’t ring at all.

Press Stop/Exit.

1.RING DELAY

SETUP RECEIVE

5 - 2

Easy Receive

When you use this feature, you don’t have to press Fax Start when you answer a fax call. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see

RECEIVING on the LCD or when you hear “chirps” through the handset of an

extension phone, just replace the handset and let your MFC do the rest. Selecting

OFF means you’ll have to activate the MFC yourself, by lifting the handset of

an external or extension phone, and then pressing Fax Start on the MFC or by pressing 5 1 if you are not at your MFC. (See

Telephone

If Easy Receive is OFF and an original is in the ADF, lift the handset of an external or extension phone, press Fax Start and 2 to activate the MFC.

If you’ve set the feature to ON, but your MFC doesn’t automatically connect a fax call when you lift a handset, press the Fax Receive code 5 1 on the external or extension phone.

If you send faxes from a computer on the same phone line and the MFC intercepts them, set Easy Receive to OFF.

Press Menu, 2, 1, 2.

Use or to select ON (or OFF), and then press Set.

Press Stop/Exit.

, page 5-4.)

Operation from Extension

2.EASY RECEIVE

Printing a Reduced Incoming Document (Auto Reduction)

Your MFC can reduce the size of an incoming fax to fit the size of the paper you loaded.

Select ON to turn on this feature. After you connect Cassette #2, you can turn on Automatic Reduction for each

cassette. (See

Press Menu, 2, 1, 4.

If you have the optional Cassette #2 press

or to select CASSETTE #1 or CASSETTE #2, and then press Set.

Use or to select ON (or OFF), and then press Set.

Press Stop/Exit.

5 - 3

SETUP RECEIVE

Turning on Cassette #2 (Option), page 4-1).

4.AUTO REDUCTION

Setting the Print Density

You can adjust print density, making your printed pages darker or lighter than the original.

Press Menu, 2, 1, 5.

Press to make print lighter, or to make print darker.

Press Stop/Exit .

5.PRINT DENSITY

Advanced Receiving Operations

Operation from Extension Telephone

If you answer a fax call on an extension phone (or on an external phone in the EXT. jack), you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the MFC starts to receive a fax. (See

Easy Receive, page 5-3.)

If you answer a call at an extension or external phone, and no one is on the line, assume you’re receiving a fax. At an extension phone, press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the LCD shows RECEIVING) before you hang up. (Your caller will have to press Fax Start to send the fax.)

Changing the Fax Receive Code

The preset Fax Receive Code ( 5 1) may not work with some telephone systems.

If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from 5 1 to # # #.

Press Menu, 2, 1, 3.

Press or to select ON (or OFF), and then press Set.

If you want to, enter a new Fax Receive Code, and then press Set.

Press Stop/Exit.

3.REMOTE CODE

REMOTE ACT.:ON?

FAX RECEIVE:*51

SETUP RECEIVE

5 - 4

Printing a Fax in Memory

If you have Fax Storage ON for remote retrieval, you can still print a fax from memory when you are at your MFC. (See

Press Menu, 2, 5, 4.

Press Fax Start.

After printing is finished, and then press Stop/Exit.

Setting Fax Storage, page 9-2.)

4.PRINT FAX

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling must set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling feature.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press Menu, 2, 1, 6.

Press or to choose ON, and then press Set.

Enter the fax number you’re polling.

Press Fax Start. The LCD shows DIALING.

6.POLLING RX

5 - 5

SETUP RECEIVE

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed.

Press Menu, 2, 1, 6.

Press or to select Polling ON (or

OFF), and then press Set.

Specify the destination fax machines you wish to poll using One Touch, Speed Dial, Groups or the dial pad. You must press Set between each location.

Press Fax Start. The LCD shows DIALING. Your MFC will poll each number or Group member in turn for a document.

6.POLLING RX

ENTER FAX NO. PRESS FAX START

DIALING#001

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See

Press Menu, 2, 6. Jobs waiting to be sent from memory appear on the display. If there are no jobs, the LCD shows NO JOB WAITING.

Checking the Jobs Status, page 6-5.)

6.REMAINING JOBS

If you have more than two jobs waiting, press or to select the job you want to cancel, and then press Set.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Press Stop/Exit.

PC-FAX Receive Mode

You can switch PC-FAX Receive Mode on and off as needed. If you want your fax messages to go directly into your PC, make sure the MFL Link Pro suite setting is ON. If you want faxes to print on your MFC when they arrive, you can switch MFL Link Pro suite mode to OFF. (See On-Line Documentation on the Brother CD-ROM.)

Press Menu, 2, 1, 7.

Pres or to select ON (or OFF), and then press Set.

Press Stop/Exit.

7.PC FAX RECEIVE

SETUP RECEIVE

5 - 6

Setup Send

Before You Begin

You can send a fax from the ADF (Automatic Document Feeder) or from the scanner glass.

Sending Faxes Using Multiple Settings

When you send a fax you can choose any combination of the available settings: add a cover page and select a comment; set the contrast or resolution; send using overseas mode, or delayed fax timer, polling transmission or real time transmission. After each menu selection is accepted, the LCD will ask if you want to enter other settings:

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to the next step.

Faxing from the ADF (Automatic Document Feeder)

The ADF can hold up to 50 pages, feeding each one individually through the MFC. Use standard (20 lb/75g/m pages well before placing them in the ADF.

DO NOT use curled, wrinkled, folded, ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric. (To fax this kind of original, see

■ Make sure originals written with ink are completely dry.

■ Before you send a fax, press Fax Resolution to select the resolution for the

type of original you are sending. (See

) paper when using the ADF. Always fan the

Faxing from the Scanner Glass, page 6-3.)

Fax Resolution, page 6-7.)

6 - 1

SETUP SEND

■ Originals to be faxed must be

from 5.8 to 8.5 inches wide and between 5 to 14 inches long.

Insert originals face up, top edge first.

Adjust the paper guides to fit the width of your original.

Stagger the pages. Then place them in the ADF until you feel the first page lightly touch the feed roller.

Pull up the document stopper.

Originals are

Face Up

in the ADF

Document Stopper

SETUP SEND

6 - 2

Faxing from the Scanner Glass

You can use the scanner glass to fax one page at a time or pages of a book. Originals can be Letter or A4 size (8.5 inches to 11.7 inches).

To use the scanner glass, the ADF must be empty.

Document Cover

Originals are Face Down on the Scanner Glass

Lift the document cover.

Using the document guidelines on the left, center the original face down on the scanner glass.

Close the document cover. If the original is a book or is thick, do not slam down the cover or press on it.

Dial the fax number, then press Fax Start. The MFC starts scanning the first page.

To send a single page, go to Step 7 —OR— To send multiple pages, go to Step 6.

MEMORY #001 99%

NEXT:PRESS SET

DIAL:PRESS START

Place the next page on the scanner glass, and then press Set. The MFC starts scanning. (Repeat Step 6 for each additional page.)

Press Fax Start to begin dialing.

Press Stop/Exit to cancel. If the original was scanned into memory, press 1 to

CLEAR it—OR—2 to EXIT.

If memory is full, and you are faxing a single page, it will be sent in real time.

You cannot fax from the scanner glass when the MFC is sending, receiving or printing a fax.

6 - 3

SETUP SEND

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones while sending a fax.

Place the original face up in the ADF, or face down on the scanner glass.

Pick up the handset of the external telephone and listen for a dial tone.

Dial the number you want to call (you can enter the digits using the dial pad, or you can enter a One Touch or Speed Dial number).

When you hear the fax tone, press Fax Start—OR—If you are using the scanner glass, go to Step 5.

Press 1.

Automatic Transmission

This is the easiest way to send a fax.

Place the original face up in the ADF, or face down on the scanner glass.

Enter the fax number using One Touch, Speed Dial, Search or the dial pad. (See

Speed Dialing, page 7-4.)

Press Fax Start.

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to retry the number.

If you’re sending a fax automatically and the line is busy, the MFC will automatically redial (up to three times at 5 minute intervals).

Dual Access

If the ADF is empty, you can place an original in the ADF and set temporary settings, dial a number, and begin scanning the fax into memory—even when the MFC is receiving a fax, sending a fax, or printing a fax from memory. The LCD shows the new job number and available memory.

You cannot fax from the scanner glass while the MFC is sending, receiving or printing a fax.

If you get an press while scanning a subsequent page, you’ll have the option to press transmit the pages scanned so far, or to press

The number of pages you can scan into memory varies with the data they contain.

OUT OF MEMORY

Stop/Exit

to cancel the scan. If you get an

message while scanning the first page of a fax,

OUT OF MEMORY

Stop/Exit

to cancel the operation.

SETUP SEND

message

Fax Start

6 - 4

Real Time Transmission

When you are sending a fax, the MFC will scan originals into memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending the fax. If memory becomes full, the MFC will send the document in real time (even if REAL

TIME TX is set to OFF).

Sometimes you may want to send an important document immediately, without waiting for memory transmission. You can set REAL TIME TX to ON.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu, 2, 2, 6.

To change the default setting, press or to select ON (or OFF), and then press Set. Go to Step 5

—OR—For the next fax transmission only, press or to select NEXT

FAX ONLY, and then press Set.

For the next fax only, press or to select ON (or OFF), and then press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and then go

to Step 6.

Enter fax number.

Press Fax Start.

6.REAL TIME TX

Checking the Jobs Status

Check memory for unsent jobs. (If no memory is clear, the LCD shows NO JOB

WAITING.) (See

If the MFC is idle, press Menu, 2, 6. —OR— If the MFC is busy, press Stop/Exit.

If you have multiple jobs waiting, use or to scroll through the list.

Press Stop/Exit.

Canceling a Job in Memory, page 6-6.)

6.REMAINING JOBS

Canceling a Job While Scanning the Original

You can cancel a job while you are scanning it into memory by pressing

Stop/Exit. Eject the document by pressing Stop/Exit again.

6 - 5

SETUP SEND

Canceling a Job in Memory

You can cancel tasks you’ve scheduled, such as Polling Transmit and faxes waiting in memory. If jobs are waiting, they will appear on the LCD; otherwise, the LCD will show NO JOB WAITING.

Press Menu, 2, 6.

If you have more than two jobs waiting, use or to select the job you want to cancel, and then press Set. —OR— If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Press Stop/Exit.

6.REMAINING JOBS

Basic Sending Operations

Contrast

If your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK, to send a very dark document.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu, 2, 2, 1.

1.CONTRAST

Use or to select AUTO, S.LIGHT or S.DARK, and then press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and go to

Step 5.

Enter a fax number, and then press Fax Start to send a fax.

SETUP SEND

6 - 6

Fax Resolution

When you have an original in the ADF or on the scanner glass, you can use the

Fax Resolution key to temporarily change the setting. Press Fax Resolution repeatedly until the LCD shows the setting you want.

—OR— You can change the default setting for all faxes.

Press Menu, 2, 2, 2.

Press or to select the resolution you want, and then press Set.

Press Stop/Exit.

STANDARD - Suitable for most typed documents. FINE - Good for small print; transmits a little slower than Standard resolution. SUPER FINE - Good for small print or artwork; transmits slower than Fine

resolution.

PHOTO - Use when original has varying shades of gray; slowest transmission

time.

2.FAX RESOLUTION

Composing Electronic Cover Page

The cover page is generated at the receiving party’s MFC. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you are dialing manually, the name is left blank. (See

Dialing

, page 7-4.)

The cover page indicates your Station ID and the number of pages you’re sending. If you have Coverpage Setup set to ON (Menu, 2, 2, 8), the number of pages remains blank. (See

You can include a comment on your cover page.

Setting Station ID, page 4-3.)

One Touch Dialing and Speed

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the pre-programmed comments above, you can enter one of two customized messages. (Up to 27 characters long) Use the chart on page 4-2 to help enter characters. (See

Composing Your Own Comments, page 6-8.)

5.(USER DEFINED)

6.(USER DEFINED)

Most of the SETUP SEND menu selections are temporary settings that allow you to make adjustments for each fax you send. However, you can set up your cover page and cover page comments in advance. The Cover Page Setup and Cover Page Message menu selections change the default settings.

6 - 7

SETUP SEND

Composing Your Own Comments

You can set up two custom comments.

Press Menu, 2, 2, 9.

Press or to choose position 5 or 6 for your customized comment, and then press Set.

Use the dial pad to enter your customized comment, and then press Set. (See

Entering Text, page 4-4.)

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Cover Page for the Next Fax Only

Make sure the Station ID is set up. (see page 4-3.) This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular fax. This cover page will include the number of pages in your original.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu, 2, 2, 8.

When the LCD shows NEXT FAX ONLY, press Set.

Press or to select ON (or OFF), and then press Set.

Press or to select one of the standard or custom comments, and then press Set.

Enter two digits to indicate the number of pages you are sending, and then press Set. (For example, press 0 2 for 2.) (Enter 0 0 to leave the number of pages blank.) If you make a mistake, press to back up and reenter the number of pages.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Enter the fax number you’re calling.

Press Fax Start.

9.COVERPAGE MSG

8.COVERPG SETUP

SETUP SEND

6 - 8

Always Send Cover Page

Make sure the Station ID is set up. This feature does not work without the Station ID. (See

Setting Station ID, page 4-3.)

You can set the MFC to send a cover page whenever you send a fax. The number of fax pages is not included when you use this setting.

Press Menu, 2, 2, 8.

Press or to select

8.COVERPG SETUP

COVERPAGE: ON, and then press Set.

If you selected ON, press or to select one of the standard or custom comments, and then press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Press Menu, 2, 2, 8.

Press or to select PRINT

8.COVERPG SETUP

SAMPLE, and then press Set.

Press Fax Start. Your MFC prints a copy of your cover page.

6 - 9

SETUP SEND

TO:

FROM:

FAX: TEL:

COMMENT:

- - -

COVER PAGE

- - -

PAGE[S] TO FOLLOW

- - -

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu, 2, 2, 0.

Press or to select ON (or OFF), and then press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Enter the fax number you’re calling.

Press Fax Start.

Delayed Timer

You can set up the time of day that delayed faxes will be sent. This time will be displayed for acceptance or you can override it in Delayed Fax. (See

Advanced Sending Operations, page above.)

Press Menu, 2, 2, 3.

Enter the time (in 24-hour format) that you want delayed faxes to be sent, and then press Set.

Press Stop/Exit.

0.OVERSEAS MODE

3.DELAYED TIMER

SET TIME=00:00

Delayed Fax

During the day you can store up to 50 faxes in memory for delayed sending. Transmission of these messages will begin at the time of day you enter in Step 3. If you have set up a time of day in or enter another time for this fax.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu, 2, 2, 4.

Accept the displayed time or enter another time for this fax, and then press Set. (For example, enter 19:45 for 7:45 PM.)

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Enter the fax number.

Press Fax Start.

Delayed Timer

on page 6-10 , you can accept it

4.DELAYED FAX

SETUP SEND

6 - 10

The MFC starts scanning the original into memory. It will wait until the time you have entered to send the fax.

The number of pages you can scan into memory varies with the data they contain.

Delayed Batch Transmission

Before sending the delayed faxes, your Brother MFC will economize by sorting all the messages in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.

Press Menu, 2, 2, 5.

Press or to select ON (or OFF), and then press Set.

Press Stop/Exit to exit.

5.BATCH TX

Setting Up for Polling Transmit

Polling Transmit is when you set up your MFC to wait with an original in the ADF so another fax machine can retrieve it.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu, 2, 2, 7.

Press or to choose

ON (or OFF), and then press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Press Fax Start and wait for the fax to be polled. If you pressed 1 in Step 4, the original remains in the ADF until your MFC is

Note

polled. If you must use your MFC before the polled transmit occurs, you must cancel this job.

7.POLLED TX

6 - 11

SETUP SEND

Auto Dial Numbers

and Dialing Options

Storing Numbers for Easy Dialing

You can set up your MFC to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes. You can store names with these numbers for easy identification.

If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing Redial/Pause. Each key press adds a 3.5 second delay.

If you lose electrical power, auto dial numbers stored in memory will not be lost.

Storing One Touch Dial Numbers

You can store 8 fax/phone numbers that you can dial by pressing one key (and Fax Start). To access numbers 5 to 8, hold down the Shift key. When you press a One Touch dial location, the LCD shows the name or number as the call is dialed. (See

One Touch keys are the 4 keys (numbers 01–08) located on the left side of the control panel.

(For USA only) One-Touch key 1 has been pre-programmed for the Brother fax-back system.

Press Menu, 2, 3, 1.

Press the One Touch key where you want to store a number.

Enter a number (up to 20 digits), and then press Set. (See

If you want to enter a pause in the dialing sequence (for example, to access an outside line), press Redial/Pause as you’re entering digits. Each key press of Redial/Pause enters a 3.5 second pause when the number is dialed, and a dash appears on the screen.

Use the dial pad to enter the name (up to 15 characters), and then press Set —OR—Press Set to store the number without a name. (See

Return to Step 2 to store another number—OR—Press Stop/Exit. When you dial an auto dial number, the LCD shows the name you’ve stored, or, if you haven’t stored a name, the nember you’ve stored.

One Touch Dialing, page 7-4.)

1.ONE-TOUCH DIAL

Changing One Touch and Speed Dial Numbers, page 7-2.)

NAME:

Entering Text, page 4-4.)

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 1

Storing Speed Dial Numbers

You can store Speed Dial numbers, so you can dial by pressing only four keys (Search/Speed Dial, #, the two digit location, and Fax Start). The MFC has 100 Speed Dial locations. (See

Press Menu, 2, 3, 2.

Use the dial pad to enter a two-digit location (00–99), and then press Set.

Enter the number (up to 20 digits), and then press Set.

Use the dial pad to enter the name (up to 15 characters), and then press Set. You can use the chart on page 4-2 to help you enter letters—OR—Press Set to store the number without a name.

Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit.

Speed Dialing, page 7-4.)

2.SPEED-DIAL

SPEED-DIAL? #

#05:

NAME:

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the LCD shows the current name stored there, then prompts you to either

1.CHANGE 2.EXIT

Press 1 to change the number, or press 2 to exit without changing it.

Enter a new number, and then press Set.

• If you want to erase the number, press Stop/Exit when the cursor is to the left of the digits.

• If you want to change a digit, use the digit you want to change, then type over it.

Follow the directions from Step 4 for Storing One Touch Numbers or Storing Speed Dial Numbers.

or to position the cursor under

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and Fax Start). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key or a Speed Dial location. Finally, you can have up to six small Groups, or you can assign up to 107 numbers to one large Group. (See

7 - 2

AUTO DIAL NUMBERS AND DIALING OPTIONS

Broadcasting, page 7-5.)

Press Menu, 2, 3, 3.

Select a One Touch key where you wish to store the Group number. For example, press One Touch key 02 for Group 1.

Use the dial pad to enter the Group number, and then press Set. For example, press 1 for Group 1.

To include One Touch or Speed Dial numbers in the Group, enter them as if you were dialing. For example, for One Touch key 05, and then press One Touch key 05. For Speed Dial location 09, press

Search/Speed Dial, and then press 0, 9 on the dial pad. The LCD shows 05, #09.

When you’re finished adding numbers, press Set.

Use the dial pad and the chart on page 4-4 to enter a name for the Group, and then press Set. For example, NEW CLIENTS.

Press Stop/Exit. You can print a list of all One Touch and Speed Dial numbers.

(See

Chapter 10, Printing Reports.)

3.SETUP GROUPS

PRESS SPEED DIAL OR ONE-TOUCH KEY

SETUP GROUP:GO

G01:*05#09

NAME:

Dialing Options

When you dial an auto dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.

Search

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically. (See

Numbers

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, and then enter the first letter of the name you’re looking for.

Press or to search the name that are stored alphabetically.

When the LCD shows the name you want to call, press Fax Start to begin dialing. If you use the scanner glass, press Fax Start again.

, page 7-1 and Storing Speed Dial Numbers, page 7-2.)

AUTO DIAL NUMBERS AND DIALING OPTIONS

Storing One Touch Dial

7 - 3

Speed Dialing

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, #, and then press the two-digit Speed Dial number.

Press Fax Start.

One Touch Dialing

Place the original face up in the ADF, or face down on the scanner glass.

Press the One Touch key of the location you want to call.

Press Fax Start. If you try to use a One Touch or Speed Dial location with no number stored in

it, you hear a warning sound, and LCD shows NOT REGISTERED. The LCD returns to normal after 2 seconds.

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up separately in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press Fax Start. (See

Storing One Touch Dial Numbers, page 7-1.)

You store “555” on One Touch key 03 and “7000” on One Touch key 02. If you press One Touch 03, 02 and Fax Start you will dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you can press One Touch 03, and then press 7, 0, 0, 1 using the dial pad.

If you must wait for another dial tone at any point in the dialing sequence, store

Note

a pause at that point in the number by pressing Redial/Pause. Each key press adds a 3.5 second delay.

7 - 4

AUTO DIAL NUMBERS AND DIALING OPTIONS

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Set key, you can include Groups, One Touch locations, Speed Dial locations and up to 50 manually dialed numbers. The easiest way to Broadcast is to press Group keys. If you did not use up any locations for Groups, access codes or credit card numbers, you can “broadcast” faxes automatically to up to 158 different locations from the MFC. However, available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer. (See

Setting Up Groups for Broadcasting, page 7-2.)

You must press Set between each of these locations. Use the Search/Speed Dial to help you choose the numbers easily.

After the broadcast is finished, a Broadcast Report will be printed automatically to let you know the results.

■ To stop the broadcasting in progress, press Stop/Exit. The LCD asks if you

want to cancel all locations or only the location that is being sent.

■ Enter the long dialing sequence numbers as you normally would. Keep in mind

that each key counts as one location, so the number of locations you can call becomes limited.

■ If the line is busy or for other reasons a connection could not be made while

broadcasting, the MFC will redial the number automatically.

■ If the memory is full, press Stop/Exit to abort the job; or, if more than one page

has been scanned, press Fax Start to send the portion that is in the memory.

Place the original face up in the ADF, or face down on the scanner glass.

Enter a number using One Touch, Speed Dial, Group number, Search or the dial pad. Example: Group number

Press Set. You will be prompted to press the next number.

Enter the next number. Example: Speed Dial number

Press Set.

Enter the fax number. Example: Manual dialing using the dial pad.

Press Fax Start. Your MFC will read the original into memory and then start sending faxes to the numbers you entered.

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 5

Pause

Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time.

Tone/Pulse (For Canada Only)

If you have pulse dialing service, but need to send tone signals (for example, telephone banking), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset of an external phone.

Press #. Digits dialed after # will send tone signals.

When you hang up, the MFC returns to pulse dialing service.

7 - 6

AUTO DIAL NUMBERS AND DIALING OPTIONS

Telephone Services

Custom Feature

Your MFC supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies.

If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, or on alarm system custom feature on your telephone line, it may create a problem in the operation of your MFC. If you have Voice Mail on you phone line, please read the following carefully.

Distinctive Ring

The term “Distinctive Ring” is used by Brother to identify a phone company service that is given many names, depending on the telephone company you are using. For example, this service may be called SmartRing, RingMaster, TeenRing, Indent-a-Call or Indent-a-Ring.

What Does Your Telephone Company’s “Distinctive Ring” Do?

Your telephone company’s Distinctive Ring service allows more than one number to be on the same phone line. If you need more than one phone number, it is an inexpensive alternative to paying for an additional line. Each phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your MFC.

Please consult your telephone company for availability and rates.

Note

What Does Brother’s “Distinctive Ring” Do?

The Brother MFC has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company’s Distinctive Ring service. You can dedicate the new phone number on your line to receiving only faxes.

You must purchase your telephone company’s Distinctive Ring service before

Note

you program the Brother MFC to work with it.

TELEPHONE SERVICES

8 - 1

Do You Have Voice Mail?

If you have Voice Mail on the phone line you on which will install your new MFC on, there is a strong possibility that Voice Mail and the MFC will conflict

with each other while receiving incoming calls. However, this Distinctive Ring feature allows the use of more than one number on your line, so both Voice Mail and the MFC can coexist peacefully. If each one has a separate phone

number, neither will interfere with the other’s work. If you decide to get the Distinctive Ring Service from the telephone company,

you will need to follow the directions below to “register” the new Distinctive Ring pattern they provided, so your MFC can recognize its incoming calls.

You can change or cancel the Distinctive Ring pattern at any time. You can

Note

switch it off temporarily, and later turn it back on. When you get a new fax number, make sure you reset this setting.

Before You Choose the Ring Pattern to Register

You can register only one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered. Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below.

Ring

Pattern

If the ring pattern the phone company provided cannot be registered by the fax,

Note

long - long

short - long - short

short - short - long

very long (normal pattern)

Rings

please check for other available ring pattern choices from the phone company.

■ The MFC will answer only calls to its registered number.

■ The first two rings are silent on the MFC. This is because the fax must «listen»

to the ring pattern (compare it to the pattern that was “registered”).

■ If you program the MFC correctly, it will recognize the registered ring pattern

of the “fax number” within 2 ring patterns and then automatically answer with a fax tone. When the “voice number” is called, the MFC will not interrupt the call.

8 - 2

TELEPHONE SERVICES

Very Important

If you have Voice Mail, or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the MFC in MANUAL mode at all times while using the Distinctive Ring Feature. Here’s why: Manual mode will never pick up a call by itself, since it is «Neutral». When the MFC is in this «neutral» mode, the Distinctive Ring Feature can be activated. The Distinctive Ring Feature is actually an answering mode. So, do not activate FAX ONLY mode while using distinctive ring; otherwise, the MFC will answer calls for all the numbers.

Registering the Distinctive Ring Pattern

Set the MFC to MANUAL mode.

Press Menu, 2, 0, 1.

Press or to select DISTINCTIVE:SET and then press Set.

Press or to select the prestored ring pattern you want to assign, and then press Set. (You will hear each pattern as you scoll through the four patterns.)

Be sure to choose the pattern assigned by the Telephone Company.

Press Stop/Exit.

1.DISTINCTIVE

Caller ID

The Caller ID feature of this MFC lets you use the Caller ID subscriber service offered by many local phone companies. This service provides the LCD, the name or telephone number of your caller on the LCD as the line rings. (See

Printing Caller ID List, page 8-4.)

After a few rings, the LCD shows the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the LCD, but the call information remains stored in the Caller ID memory.

■ You will see the first 16 characters of the number or name.

■ OUT OF AREA means call originates outside your Caller ID service area.

■ PRIVATE CALL means the caller has intentionally blocked transmission of

information.

If both the name and number are received, the LCD shows only the name. You can print a list of Caller ID information received by your MFC.

TELEPHONE SERVICES

8 - 3

Caller ID service varies with different carriers. Call your local telephone company to determine the kind of service available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.

Press Menu, 2, 0, 2.

Press or to select DISPLAY # and then press Set. If the name was not received, it will not be displayed.

Press or to scroll through the Caller ID memory to select the Caller ID you want to view and then press Set. The next LCD shows the caller’s telephone number and the date and time of the call.

Press or to return to the Caller ID listing—OR—Press Stop/Exit.

Clearing a Caller ID Stored in Memory

For effective use of the memory, we recommend that you clear the Caller IDs stored in memory by pressing Stop/Exit when the LCD shows each caller ID number or name.

Printing Caller ID List

Press Menu, 2, 0, 2.

Press or to select

PRINT REPORT, and then press Set.

Press Fax Start to exit.

2.CALLER ID

8 - 4

TELEPHONE SERVICES

Remote Fax Options

Fax Forwarding/Paging

You cannot use Paging and Fax Forwarding at the same time. To use Paging or Fax Forwarding you must set Fax Storage to ON.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in memory. Then it dials the fax number you’ve programmed and forwards the fax message.

Press Menu, 2, 5, 1.

Press or until the LCD shows

FAX FORWARD, and then press Set.

The LCD prompts you to enter the number of the fax machine where faxes will be forwarded. Enter the forwarding number (up to 20 digits), and then press Set.

Press Stop/Exit.

Programming Your Pager Number

When Paging is selected, your MFC dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN); this activates your pager so you know you have a fax message in the memory.

Press Menu, 2, 5, 1.

Press or until the LCD shows

PAGING, and then press Set.

Enter your pager phone number (up to 20 digits) followed by # #, and then press Set. Do not include the area code if it is the same as that of your MFC.

For example,

1 8 0 0 5 5 5 1 2 3 4 # #.

1.FAX FWD/PAGING

PAG#:

REMOTE FAX OPTIONS

9 - 1

If your pager requires a PIN, enter the PIN, and then press #, press Redial/Pause, enter your fax number followed by # #, and then press Set. For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.

—OR—

If you do not need a PIN, press Redial/Pause, enter your fax number followed by # #, and then press Set. For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.

Press Stop/Exit. You cannot change a Paging number or PIN remotely.

Press Redial/Pause for each 3.5 second delay, as needed.

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding, Paging or Remote Retrieval operations. The LCD will indicate when you have a fax stored in memory. The LCD prompts you to choose a fax setting.

Press Menu, 2, 5, 2.

Press or to select ON (or OFF), and then press Set.

Press Stop/Exit. If there are faxes in memory when you turn Fax Storage OFF, you must choose

to delete them or exit without turning Fax Storage on.

2.FAX STORAGE

Press 1 to erase faxes from memory and to turn off Fax Storage.

—OR—

Press 2 to exit without deleting faxes or changing this setting. (See

Printing a Fax in Memory, page 5-5.)

ERASE ALL FAX?

1.YES 2.NO

Backup Print

If you have set FAX STORAGE to ON, your MFC automatically prints faxes as they are received into memory. This is a safety feature in case the power goes out so you won’t lose your message.

9 - 2

REMOTE FAX OPTIONS

Changing Remote Retrieval Access Code

Enter your Remote Retrieval Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , however, you can change your access code. (See 5-4.)

Press Menu, 2, 5, 3.

Enter a three-digit number from 000 to 999, and then press Set. The “” cannot be changed. Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code.

Press Stop/Exit.

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page and keep

it in your wallet as an aid.

Using Remote Retrieval Access Code

Dial your MFC phone number from a fax machine using touch tone.

When your MFC answers, immediately enter your Remote Retrieval Access Code (1 5 9 ).

The MFC signals the kinds of messages received:

1 long beep — Fax message(s) No beeps — No messages

The MFC then prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, the MFC hangs up. If you enter an invalid command, the MFC beeps three times.

Press 9 0 to reset the MFC when you’re finished.

Hang up. If your MFC is set to MANUAL mode, you can access it by waiting about 2

minutes, and then entering the Remote Retrieval Access Code within 30 seconds.

Operation from Extension Telephone, page

3.REMOTE ACCESS

REMOTE FAX OPTIONS

9 - 3

Remote Commands

Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command.

Remote Commands Operation Details

95 Changing Fax

Forwarding/ Paging setting

1 OFF If you hear one long beep, the change is accepted. If you 2 Fax Forwarding 3 Paging 4 FAX FWD No.

6 Fax Storage ON You can turn FAX STORAGE to ON or OFF. 7 Fax Storage OFF

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive

3 Erase fax from the memory

97 Check the Receiving

Status

1 Fax You can check whether your MFC has received any fax

98 Change Receive Mode If you hear one long beep, you can change the Receive

1 EXT. TEL/TAD 2 FAX

90 Exit After a long beep, you can exit remote control.

hear three short beeps, you cannot change it because the conditions have not been met. (Example: registering paging number.) You can register your fax forwarding number by using 4. FAX FWD NO. (See page 9-5.) Once you have registered the number, your MFC will change automatically to FAX FWD:ON mode.

stored fax message(s). (See page 9-5.) If you hear one long beep, you can erase fax message(s)

from the memory.

message(s). If yes, you will hear one long beep. If no, you will hear three short beeps.

Mode. If you hear three short beeps, you cannot change it.

9 - 4

REMOTE FAX OPTIONS

Retrieving Fax Messages

Dial your fax number.

When your MFC answers, immediately enter your Remote Retrieval Access Code (1 5 9 ).

As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, followed by # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

After you hear your MFC beep, hang up and wait. Your MFC calls the remote fax machine. The remote fax machine prints your fax messages.

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax number.

When your MFC answers, immediately enter your Remote Retrieval Access Code (1 5 9 ).

When you hear two short beeps, use the dial pad to press 9 5 4.

Enter the new number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, followed by # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

After you hear your MFC beep, hang up.

REMOTE FAX OPTIONS

9 - 5

Printing Reports

MFC Settings and Activity

Two reports require initial setup in the Menu: Transmission Verification Report and Fax Activity Report Interval. For initial setup:

Press Menu, 2, 4, 1 .

—OR—

Press Menu, 2, 4, 2.

Customizing the Transmission Verification Report

You can use the Transmission Report as proof that you sent a fax. This report lists the job number, time and date of transmission and whether the transmission was successful (OK). If you select ON or ON+IMAGE, the report will print for every fax you send.

When the feature is OFF, the report prints only if a transmission error

Note

prevented delivery (NG). If you typically send multiple faxes to the same destinations, you may need

more than the job numbers to know the faxes you must send again. Selecting

OFF+IMAGE will print a portion of the fax’s first page on the report to help

you remember.

Press Menu, 2, 4, 1.

Press or to select OFF,

OFF+IMAGE, ON or ON+IMAGE, and then press Set.

Press Stop/Exit.

1.TRANSMISSION

2.ACT.INTERVAL

1.TRANSMISSION

Setting the Fax Activity Report Interval

You can set the MFC to print activity reports at specific interval (6, 12, 24 hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by following the Steps on the next page.

Press Menu, 2, 4, 2.

Press or to choose an interval, and then press Set.

(If you choose 7 days, the LCD prompts you to choose a day on which to begin the 7-day countdown.)

10 - 1

PRINTING REPORTS

2.ACT.INTERVAL

INTERVAL:OFF

Enter the time to begin printing, in 24-hour format, and then press Set. (For example: enter 19:45 for 7:45 PM.)

Press Stop/Exit.

Using the Reports Key

Press Reports.

Press or to select the report you want, and then press Set.

—OR—

Enter the number of the report you want to print. For example, press 1 to print the Help List.

Five reports are available:

1.HELP LIST

2.AUTO DIAL

3.FAX ACTIVITY

4.TRANSMISSION

5.USER SETTINGS

Don’t forget to set up the Fax Activity Report and Transmission Verification

Note

Report as explained on page 10-1.

Prints the Help List so you can see at a glance how to quickly program every menu selection.

Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order.

Lists information about the last 200 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Prints a transmission Verification Report for your last transmission.

Lists settings for GENERAL SETUP,

SETUP RECEIVE, SETUP SEND, SETUP REPORTS, REMOTE FAX OPT

and MISCELLANEOUS.

PRINTING REPORTS

10 - 2

Making Copies

Basic Copy Operations

You can use your MFC as a copier, making up to 99 copies at a time. The MFC can stack the copies or collate (sort) them.

The scannable area of your MFC begins at approximately one-sixth inch (4mm) from the edge of the paper.

Copy Keys

1/6" (4mm)

Incoming faxes cannot be received on paper or into memory while the MFC is copying.

Not Scannable area

Making a Single Copy (Using the ADF)

Place the original face up in the ADF.

Press Copy. Do NOT pull on the paper while copying is in progress.

To stop copying and eject the original, press Stop/Exit. To release the original document, press Stop/Exit.

COPYING P.01

Making Multiple Copies (Using the ADF)

Insert the original face up in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Copy. To sort the copies, use the Options key.

Using the Options Key, page 11-5.)

(See

11 - 1

MAKING COPIES

Single or Multiple Copies (Using the Scanner Glass)

Document Cover

White Film

Scanner Glass

If you want to sort multiple copies, use the ADF. (See Sorting Multiple Copies

(Using the ADF)

Lift the Document Cover.

Using the document guide on the left, center the original face down on the

, page 11-5.)

scanner glass and close the Document cover.

Using the dial pad, enter the number of copies you want (up to 99).

Press Copy .

Out of Memory Message

If the memory becomes full while you are making copies, the LCD shows a message:

OUT OF MEMORY

If the OUT OF MEMORY message appears while you are scanning the first page of your original, press Stop/Exit to cancel. You will need to clear some faxes from memory before you can continue.

To gain extra memory, you can turn off Fax Storage (see page 9-2). —OR—Print fax messages in memory (see page 5-5).

MAKING COPIES

11 - 2

Temporary Copy Settings

You can improve your copies by using the Copy keys: Enlarge/

Reduce, Contrast and Options. These settings are

temporary, and the MFC returns to its default settings 30 seconds after it finishes copying. If you want to use these temporary settings again, place the next original in the ADF or on the scanner glass before the 30 seconds expire.

Copying Using Multiple Settings

You can try different combinations of settings for the best results. After you finish your settings using the Enlarge/Reduce or Options keys, the LCD shows:

PRESS COPY OR FOR NEXT OPT.

Copy Keys

■ Press

additional settings.

—OR—

Press Copy if you are finished choosing settings.

or if you want to select

Using Enlarge/Reduce Key

AUTO sets the MFC to calculate the ratio that fits the size of your paper. ZOOM allows you to enter a ratio from 25% to 400% in 1% increments.

25% 50% 78% LGL>LTR 94% A4>LTR

Press

Enlarge/Reduce

and

AUTO 100% 104% EXE>LTR 150% 200% 400% ZOOM

11 - 3

MAKING COPIES

Place the original face up in the ADF, or face down on the scanner glass.

Use the dial pad to enter the number of copies you want (up to 99).

Press Enlarge/Reduce. (Enlargement or reduction ratios appear.)

Press or to select 25%, 50%, 78%, 94%, AUTO, 100%, 104%,

150%, 200% 400%, or ZOOM, and then press Set. (Enlargement or reduction

ratios appear.)

—OR—

For more choices select ZOOM, and the press Set. Use the dial pad to enter any percentage between 25% and 400%.

Press Copy—OR—Press or for additional settings.

Special Copy Options (2 in 1, 4 in 1, Poster or OFF) are not available with

Note

Enlarge/Reduce.

Poster copies require using the scanner glass.

When selecting an enlargement or reduction ratio, you will need to know the size of the paper you registered in Menu 1-1.

Selecting a Fixed Ratio:

Original is the size of…

LETTER LEGAL 100% A4 LETTER 94% LEGAL LETTER 78%

Paper size is…

Recommended ratio is…

Copy Contrast

You can adjust copy contrast to make copies darker or lighter.

Place the original face up in the ADF, or face down on the scanner glass.

Use the dial pad to enter the number of copies you want (up to 99).

Press Contrast.

Press to make a copy lighter, or to make a copy darker, and then press Set.

Press Copy—OR—Press or for additional settings.

MAKING COPIES

11 - 4

Using the Options Key

Use the Options key to temporarily change the copy mode (resolution), contrast and special copy options. See the explanations below the table.

Press

Options

Menu Selections Options Factory Setting

OPT:# OF COPIES NO. OF COPIES:XX

OPT:COPY MODE

OPT:STACK/SORT

OPT:SPECIAL

OPT:PAPER TYPE

AUTO/TEXT/PHOTO

STACK/SORT STACK

2 IN 1/4 IN 1/POSTER/OFF

THIN/PLAIN/THICK/ THICKER/TRANSPARENCY

AUTO

OFF

PLAIN

Copy Mode (Type of Original)

You can select the Copy Mode for your type of original. The default setting is

AUTO, which is used for originals that contain both text and photographs. TEXT is used for originals containing only text. PHOTO is used for copying

photographs.

Place the original face up in the ADF, or face down on the scanner glass.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and or to select OPT:COPY MODE, and then press Set.

Press or to choose the type of original (AUTO, TEXT or PHOTO), and then press Set.

Press Copy—OR—Press or for additional settings.

Sorting Multiple Copies (Using the ADF)

Place the original face up in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and or to select OPT:STACK/SORT, and then press Set.

Press or to select SORT, and then press Set.

Press Copy—OR—Press or for additional settings.

11 - 5

MAKING COPIES

Special Copy Options (Using the ADF)

You can save paper by copying either two or four pages onto one page.

Place the originals, face up in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and or to select OPT:SPECIAL, and then press Set.

Press or to select 2 IN 1, 4 IN 1 or OFF, and then press Set.

Press Copy.

Special Copy Options (Using the Scanner Glass)

You can save paper by copying either two or four pages onto one page, or you can create poster size copy.

Place the original face down on the scanner glass.

Use the dial pad to enter the number of copies you want.

Press Options and or to select OPT:SPECIAL, and then press Set.

Press or to select 2 IN 1, 4 IN 1, POSTER or OFF, and then press Set.

Press Copy.

If you selected 2 IN 1 or 4 IN 1 in step 4, place the next original on the scanner glass, and then press Set. After all originals have been scanned, press Copy.

2 in 1

PRESS COPY OR

<- -> FOR NXT COPY

4 in 1

Special Copy Options (2 in 1, 4 in 1 or Poster) are not available with Enlarge/Reduce.

Incoming faxes cannot be received on paper or into memory while the MFC is making 2 IN 1 or 4 IN 1 copies.

MAKING COPIES

11 - 6

Poster

You can create a poster size copy of a photograph.

Special Copy Options (2in1, 4in1 or Poster) are not available with Enlarge/Reduce.

Poster is not available for multiple copies.

Poster copies require using the scanner glass.

11 - 7

MAKING COPIES

Paper Type

You can use the following types of paper for copying. For the best print quality, select the type of media that you are using.

THIN (16lb - 18.4lb) - For thin paper or transparency PLAIN (18.7lb - 25.3lb) - For ordinary plain paper THICK (25.6lb - 32lb) - For heavy weight paper or rough paper THICKER (32.3lb - 43lb) - For heavier weight paper, rough paper or bond

paper.

TRANSPARENCY - For transparency (OHP)

Press

Options

Press or to select your type of paper, and then press Set.

Press Copy—OR—Press or for additional settings.

and

to select

OPT:PAPER TYPE

, and then press

Changing Default Copy Settings

Press Menu, 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu. Adjust the Copy Mode and Contrast settings.

By pressing a number, you can adjust copy settings as shown in the following chart. Press

to save your selection. Press Stop/Exit. —OR—Press setting you want to change.

Press Menu, and 3.

or to scroll through the options for each setting. Press Set

to select the next

Set

1.COPY MODE

2.CONTRAST

3.PAPER SIZE

AUTO TEXT PHOTO

- +

THIN PLAIN THICK THICKER

MAKING COPIES

is default

11 - 8

Copy Mode (Type of Original)

You can select the Copy Mode for your type of original. The default setting is

AUTO

, which is used for originals that contain both text and photographs.

is used for originals containing only text.

Press Menu, 3, 1.

Press or to choose the type of original (AUTO, TEXT or PHOTO), and then press Set.

Press Stop/Exit.

PHOTO

is used for copying photographs.

1.COPY MODE

Copy Contrast

You can adjust copy contrast to make copies darker or lighter.

Press Menu, 3, 2.

Press to make a copy lighter—OR— Press

to make a copy darker, and then press Set.

Press Stop/Exit.

2.CONTRAST

Paper Type

You can use the following types of paper for copying. For the best print quality, select the type of media that you are most often.

TEXT

THIN (16lb - 18.4lb) - For thin paper PLAIN (18.7lb - 25.3lb) - For ordinary plain paper THICK (25.6lb - 32lb) - For heavy weight paper or rough paper THICKER (32.3lb - 43lb) - For heavier weight paper, rough paper or bond

paper.

Press Menu, 3, 3.

Press or to select your type of paper, and then press Set.

Press Stop/Exit. After you connect the optional Cassette #2, you can select the paper size for each

cassette. (See page 4-1.)

11 - 9

MAKING COPIES

3.PAPER TYPE

For DOS Users

How to Use the Brother MFC with Your DOS Application Software

Before working with your application software that runs on DOS, check that the Brother MFC’s name appears in the printer selection of your application software. If the MFC is not listed, you must install the printer driver that corresponds to HP LaserJet IIP’s emulations.

The following table shows combinations of printer drivers and emulation mode. To get the most out of this MFC, you should install an HP printer driver in your application software.

Printer driver supported in your application software

HP LaserJet IIP

HP LaserJet II

■ The best or recommended printer driver is indicated in bold.

■ Be sure to choose the proper printer driver in your application software.

■ Be sure the printing resolution is set to 300 dpi in your DOS application

software.

™

Emulation mode to be selected with the remote printer console program

HP LaserJet IIP emulation mode Auto emulation selection

What Does the Remote Printer Console Do?

The Remote Printer Console (RPC) is a utility program that can run in the DOS environment and comprises the following program:

Remote Printer Console Main Program

This program allows you to change various printer settings such as emulation, print quality, fonts and page setup from your computer screen. Since most DOS applications have a Printer Settings menu that overrides the settings made by the RPC, you may not have to use this utility program. This utility program is useful for application software that does not control the printer’s settings and features.

FOR DOS USERS

12 - 1

Installing the Remote Printer Console

Before you install the program, make sure you have the following hardware and software to install the program:

DOS Version 3.3 or later Monitor EGA/VGA or compatible Option Mouse; the mouse driver must be installed.

(You can also operate the program with the keyboard.)

Follow these steps to install the remote printer console program:

Make sure your Brother MFC is connected to your computer and is set to Online.

Start your computer and go to the DOS prompt. If you are in Windows®, exit and return to the DOS prompt.

Insert the Brother CD-ROM into your CD-ROM drive.

At the DOS prompt (C:\>) type x: (Substitute the drive letter of your CD-ROM drive for “x”), and then press Enter.

C:\>x:

Type CD RPCX, and then press Enter.

x:\>CD RPCX

Type RPCSETUP, and then press Enter.

x:\RPCX>RPCSETUP

Follow the instructions in the installer.

12 - 2

FOR DOS USERS

Using the Remote Printer Console Main Program

Type C:\RPCX>RPCX, and then press the Enter key to start the Remote Printer Console main program.

The Main Screen will appear on your computer screen as shown below.

Direct_Access Printer_Setup Console_Config Guide

If bi-directional communication is enabled between your computer and MFC when it starts, the RPC gets the current settings information from your MFC. Otherwise, RPC shows its default settings. If you want to change settings, move the cursor to the item you want and select it using the Enter and Cursor keys. Then, press the Enter key to make the selected settings valid.

There are four sub menus. (See table below.) Select the sub menu you want by clicking on it with the mouse, using the cursor keys and the Enter key, or by pressing the hot key commands for that sub menu.

Menu Press the keys Functions Direct

Access Printer

Setup

Console Config

Guide Alt + G You can go to the Guide mode. Help F1 You can get Online Help: If you press F1, you can

Alt + D You can directly control the Brother MFC, with

Alt + P You can enter the setting mode to change other

Alt + C You can change the environment settings for the

Remote Printer Console

Current Status

Status

Media Type

Paper feed

Emulation Paper Size Orientation

Quality Copies

Memory size

Ready

Regular

Paper Cassette

Laser Jet IIP Letter Portrait

Normal 1

2138112 Byte

[Enter] Setting[↑/¬] Select

[ESC] Exit[F1] Help[Alt+Character] Menu

Print Form.

printer settings, such as, margin settings, continue mode, font and sleep mode.

RPC program: color, etc.

get information on a highlighted item.

FOR DOS USERS

12 - 3

Remote Printer Console

Current Printer Status Information

Item Default What This Item Does Media Type Regular Selects the media type “Regular,” “Thin Paper,”

“Thick Paper,” “Thicker Paper,” “Bond Paper” or “Transparency.”

Paper Feed Paper

Cassette Emulation*1 Laser Jet IIP Selects “Laser Jet IIP.” Paper Size*1 Letter Selects the paper size, either “Letter,” “Legal,”

Orientation*1 Portrait Selects the paper direction, either “Portrait” or

Quality*1 Normal Selects the print quality, either “Normal” or

Copies*1 1 Sets the number of print copies from 1 to 999

Selects the paper feed mode, either “Paper Cassette” or “Manual.”

“A4,” “Executive,’’ “Monarch,” “COM10,” “DL,” “C5,” “B5,” “A5,” “A6,” or “JIS B5.”

“Landscape.”

“Economy.”

pages.

*1 The items can be set in the current printer status information dialog box.

Printer Setup Category

Print Setup Section

Item Default What This Item Does Copies 1 Sets the number of print copies from 1 to 999

pages.

Quality Normal Selects the print quality to either “Normal” and

“Economy.”

Emulation Laser Jet IIP Selects “Laser Jet IIP”

12 - 4

FOR DOS USERS

Brother MFC-9700 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother Numbers

Brother fax-back system

Frequently Asked Questions (FAQs)

For Customer Service

Dealers/Service Centers (USA Only)

Service Centers (Canada Only)

Ordering Accessories and Supplies

Compilation and Publication Notice

Quick Reference Guide

Sending Faxes

Receiving Faxes

Storing Numbers

Dialing Operations

Making Copies

Table of Contents

Introduction

Using This Manual

Finding Information

Conventions Used in this Manual

Test Sheet Procedure and Product Registration (For USA Only)

To Complete Your MFC-9700 Registration On-Line (For USA Only)

MFC-9700 Control Panel Overview

About Your Machines

Custom Features

Do You Have Voice Mail on the Phone Line?

Why Should There Be Trouble?

How Can You Avoid Possible Problems?

Fax Tones and Handshake

ECM (Error Correction Mode)

Assembly and Connections

Packing List

Choosing a Location

Important Safety Instructions

Release the Scanner Lock

Assembly

Installing the Drum Unit Assembly (with Toner Cartridge)

Paper

Acceptable Paper

Paper Capacity of Paper Cassette

Paper Specification for the Cassette

Manual Feed Slot

Loading Paper in the Paper Cassette

Manual Feed Slot

Connecting the MFC

Connections

Connecting an External Telephone

Connecting an External TAD (Telephone Answering Device)

Sequence

Connections

Recording Outgoing Message (OGM) on External TAD

Special Line Considerations

Roll Over Phone Lines

Two-Line Phone System

Converting Telephone Wall Outlets

Installing MFC, External Two-Line TAD, and Two-Line Telephone

Multi-Line Connections (PBX)

If You are Installing the MFC to Work with a PBX:

Custom Features on Your Phone Line

On-Screen Programming

User-Friendly Programming

Alternating Displays

Menu Mode

Menu Selection Table

Initial Setup

Getting Started

Setting Paper Size

Turning on Cassette #2 (Option)

Setting Cassette Usage

Setting Date and Time

Setting Station ID

Entering Text

Inserting Spaces

Making Corrections

Repeating Letters

Special Characters and Symbols

Setting the Ring Volume