Brother MFC 7840W User Manual

Internet Fax and Fax to Server features

NETWORK
USER’S GUIDE

MFC-7440N
MFC-7840N
MFC-7840W

The Brother Solutions Center (http://solutions.brother.com) is
your one stop resource for all your printing needs. Download the
latest drivers and utilities for your machine, read FAQs and
troubleshooting tips or learn about special printing solutions.

Note: Not all models are available in all countries.

Version B

ENG

Definitions of warnings, cautions, and notes

We use the following icon throughout this User’s Guide:

Notes tell you how you should respond to a situation that may arise or give tips about how the
operation works with other features.

Trademarks

Brother and the Brother logo are registered trademarks and BRAdmin Light and BRAdmin Professional are
trademarks of Brother Industries, Ltd.

UNIX is a registered trademark of The Open Group.
Macintosh is a registered trademark of Apple Inc.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States

and other countries.
Microsoft, Windows, Windows Server and Outlook are registered trademarks of Microsoft Corporation in the

United States and/or other countries.
SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of Broadcom

Corporation.
AOSS is a trademark of Buffalo Inc.
Wi-Fi is a registered trademark and Wi-Fi Protected Setup is a trademark of Wi-Fi Alliance.
All other terms, brand and product names mentioned in this User’s Guide are registered trademarks or

trademarks of their respective companies.

Compilation and publication notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the
latest product’s descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained

herein and shall not be responsible for any damages (including consequential) caused by reliance on the
materials presented, including but not limited to typographical and other errors relating to the publication.

©2008 Brother Industries Ltd.

i

IMPORTANT NOTE

 This product is approved for use in the country of purchase only. Do not use this product outside the

country of purchase as it may violate the wireless telecommunication and power regulations of that
country.

 Windows

Edition and Windows

 Windows

x64 Edition. Go to the Brother Solutions Center (http://solutions.brother.com
Windows

®

XP in this document represents Windows® XP Professional, Windows® XP Professional x64

®

XP Home Edition.

®

Server 2003 in this document represents Windows® Server 2003 and Windows® Server 2003

) for more information on

®

Server 2003 x64 Edition support.

ii

Brother numbers

IMPORTANT

For technical and operational assistance, you must call the country where you purchased the machine.
Calls must be made from within that country.

For Customer Service

In USA 1-877-BROTHER (1-877-276-8437)

1-901-379-1215 (fax)

In Canada 1-877-BROTHER

[phone] (fax)

In Brazil [e-mail]
In Europe Visit http://www.brother.com

for contact information on your local Brother office.

 Service center locator (USA)

For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437).

 Service center locations (Canada)

For the location of a Brother authorized service center, call 1-877-BROTHER.

If you have any comments or suggestions, please write to us at:

In USA Customer Support

Brother International Corporation
100 Somerset Corporate Boulevard

Bridgewater NJ 08807-0911

In Canada Brother International Corporation (Canada), Ltd.

- Marketing Dept.
1 Hôtel de Ville
Dollard des Ormeaux, QC
H9B 3H6
Canada

In Brazil Brother International Corporation do Brasil Ltda.

Av. Paulista, 854 - 15 and. - Ed. Top Center
CEP: 01310-100 - São Paulo - SP - Brasil

In Europe European Product & Service Support

1 Tame Street
Audenshaw
Manchester, M34 5JE, UK

iii

Internet address

Brother Global Web Site: http://www.brother.com
For Frequently Asked Questions (FAQs), Product Support, Driver Updates and Utilities:

http://solutions.brother.com

Ordering accessories and supplies

In USA: 1-877-552-MALL (1-877-552-6255)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER

http://www.brother.ca

iv

Table of Contents

1 Internet fax 1

Overview....................................................................................................................................................1

Getting connected ...............................................................................................................................1

Control panel key functions .................................................................................................................2

Sending an Internet fax .......................................................................................................................2

Manually entering text .........................................................................................................................3

Receiving E-mail or Internet fax ..........................................................................................................3

Receiving an Internet fax to your computer.........................................................................................4

Forwarding received E-mail and fax messages...................................................................................4

Relay broadcasting..............................................................................................................................4

TX Verification Mail..............................................................................................................................7

Setup Mail TX......................................................................................................................................7

Setup Mail RX......................................................................................................................................7

Error mail.............................................................................................................................................7

Important information on Internet fax...................................................................................................8

2 Fax operation 9

Storing numbers ........................................................................................................................................9

Storing a pause ...................................................................................................................................9

Storing one touch dial numbers...........................................................................................................9

Storing speed dial numbers...............................................................................................................11

Changing one touch and speed dial numbers ...................................................................................12

Broadcasting ...........................................................................................................................................13

Setting up groups for broadcasting....................................................................................................14

3 Control panel setup 16

LAN menu................................................................................................................................................16

TCP/IP ...............................................................................................................................................16

Ethernet (wired network only)............................................................................................................25

Setup Wizard (MFC-7840W wireless network only) ..........................................................................25

SES/WPS/AOSS (MFC-7840W wireless network only) ....................................................................26

WPS w/PIN Code (MFC-7840W wireless network only) ...................................................................26

WLAN Status (MFC-7840W wireless network only) ..........................................................................26

Set to Default (MFC-7840W only) .....................................................................................................28

Wired Enable (MFC-7840W wired network only) ..............................................................................29

WLAN Enable (MFC-7840W wireless network only) .........................................................................29

Setup Internet (from the Setup IFAX menu) ......................................................................................30

Setup Mail RX (from the Setup IFAX menu)......................................................................................35

Setup Mail TX (from the Setup IFAX menu) ......................................................................................37

Setup Relay (from the Setup IFAX menu) .........................................................................................39

Scan to E-mail (E-mail server)...........................................................................................................41

Scan to FTP.......................................................................................................................................43

Fax to Server .....................................................................................................................................44

Time Zone .........................................................................................................................................46

Restoring the network settings to factory default.....................................................................................47

Printing the Network Configuration List ...................................................................................................47

v

A Appendix 48

Function table and default factory settings ..............................................................................................48

MFC-7440N and MFC-7840N ...........................................................................................................48

MFC-7840W ......................................................................................................................................52

Entering Text ...........................................................................................................................................58

B Index 60

vi

1

Note

Intenet Fax

E-mail

E-mail

Relay Fax
(G3 TX)

Relay E-mail

Internet

Internet

Internet fax 1

Overview 1

Internet faxing (IFAX) allows you to send and receive fax documents using the Internet as the transport
mechanism. Documents are transmitted in E-mail messages as attached TIFF-F files. This means that
computers are also able to receive and send documents, providing that the computer has as an application
that can generate and view TIFF-F files, you can use any TIFF-F viewer application. Any documents sent via
the machine will automatically be converted into a TIFF-F format. If you wish to send and receive messages
to and from your machine, your mail application on the computer must be able to support the MIME format.

1

Internet Fax is available in Black & White only.

Getting connected 1

Before sending or receiving an Internet fax you must configure your Brother machine to communicate with
your network and mail server. You must ensure the following: a correctly configured IP address for your
machine, an E-mail address for your machine, the mail server(s) IP address, mailbox name and password for
your Brother machine. If you are unsure of any of these items, please contact your systems Administrator.
For details of how to configure this information, see Setup Internet (from the Setup IFAX menu) on page 30.

1

Internet fax

Control panel key functions 1

Shift + 1 1

Used to change input mode. You can use dial pad keys as Standard alphabet character keys.

1

Dial Pad

Used to enter Standard Alpha characters (26 letters), as well as @. space ! “ # % & ’ () + / : ; < > = ? [ ] ^ - $
, l _ and Numbers.

d or c

Moves the LCD cursor to the left or right when you enter text.

OK

Used to store multiple numbers.

Start

Begins transmitting the document.

Stop/Exit

Deletes entered data and stops the scanning or transmitting process.

One Touch
Search/Speed-Dial

These functions work the same way as with conventional machine’s.
However, please note that you cannot use chain dialing for E-mail address.

1

1

1

1

1

1

Shift + Start

Used to receive E-mail from the POP3 server manually.

Sending an Internet fax 1

Sending an Internet fax is the same as sending a normal fax. If you have already programmed the addresses
of the destination Internet fax machines as One Touch or Speed-Dial locations, you can send the Internet fax
by loading the document into the machine, use the Fax Resolution key to set the preferred resolution and
choose a Speed Dial or One Touch number and press Start.

If you wish to manually enter the Internet fax address, load the document into the machine and press Shift
and 1 simultaneously to change into the “alphabet” dialing mode.

To manually enter the Internet fax address, see Entering Text on page 58.

1

2

Internet fax

Manually entering text 1

Press Shift and 1 simultaneously to change into the “alphabet” dialing mode.
You can use the Dial Pad to enter the E-mail address. For more information, see Entering Text on page 58.
Please note that also you can connect to the machine using a web browser and store the E-mail address

information to a Speed Dial or One Touch location through Web Based Management. For more information
on Web Based Management, see the Network User’s Guide on the CD-ROM we have provided with the
machine.

As you enter an Internet fax address, the address will appear character by character on the LCD panel. If you
specify more than 16 characters, the LCD panel will scroll the name to the left character by character. You
can enter up to 60 characters.

Press Start to send the document.
After the document is scanned, it is transmitted to the recipient Internet fax machine automatically via your

SMTP server. You can cancel the send operation by pressing the Stop/Exit key during scanning. After the
transmission is finished, the machine will return to standby mode.

Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often
place a limit on the maximum E-mail size). With this function enabled, the machine will display
Out of Memory when trying to send E-mail documents over 1 Mbyte in size. The document will not be sent
and an error report will be printed. The document you are sending should be separated into smaller
documents that will be accepted by the mail server. (For your information, a 42 page document based on the
ITU-T Test Chart #1 test chart is approximately 1 Mbyte in size.)

1

Receiving E-mail or Internet fax 1

There are 2 ways you can receive E-mail messages:

 POP3 receiving (manually initiated)
 POP3 receiving at regular intervals

Using POP3 receiving the machine must poll the E-mail server to receive the print jobs. This polling can occur
at set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute intervals)
or you can manually poll the server by pressing the Shift + Start keys.

If your machine starts to receive E-mail print jobs, the LCD panel will reflect this activity. For example, you
will see Receiving on the LCD panel followed by xx E-mail(s). If you press the Shift + Start keys to
manually poll the E-mail server for E-mail print jobs and there are no mail documents waiting to be printed,
the machine will display No Mail on the LCD panel for two seconds.

If your machine is out of paper when receiving data, the received data will be held in the machine's memory.
This data will be printed automatically after paper is re-inserted into the machine. (For European, Asian and
Oceanic machines, Memory Receive must be switched On.)

If the received mail is not in a plain text format or an attached file is not in the TIFF-F format, the following
error message will be printed: “ATTACHED FILE FORMAT NOT SUPPORTED. FILE NAME:XXXXXX.doc”
If the received mail is too large, the following error message will be printed: "E-MAIL FILE TOO LARGE". If
Delete POP Receive Error Mail is ON (default) then the error mail is automatically deleted from the E-mail
server.

3

Internet fax

Receiving an Internet fax to your computer 1

When a computer receives an Internet fax document, the document is attached to a mail message that
informs the computer that it has received a document from an Internet fax. This is notified in the subject field
of the received mail message.

If the computer to which you wish to send a document is not running Windows
2003 or Windows Vista

software that can view TIFF-F files.

®

operating system, please inform the computer's owner that they must install some

®

2000/XP, Windows Server®

Forwarding received E-mail and fax messages 1

You can forward received E-mail or standard fax messages to another E-mail address or fax machine.
Received messages can be forwarded via E-mail to a computer or Internet fax. They can also be forwarded
via standard phone lines to another machine.

The setting can be enabled using a web browser or through the front panel of the machine. The steps for
configuring fax forward can be found in the User’s Guide supplied with your machine.

Please see the User’s Guide included with the machine to check that this feature is supported.

Relay broadcasting 1

This function allows the Brother machine to receive a document over the Internet, and then relay it to other
fax machines through conventional telephone lines.

1

If you wish to use your machine as a relay broadcast device, you must specify the domain name that you trust
at the machine, in other words, the portion of the name after the “@” sign.

A trusted domain refers to the E-mail address. For example, if the other party’s address is [e-mail],
then we identify the domain as brother.com. If the E-mail address is [e-mail], then we identify the
domain as brother.co.uk.

Use care in selecting a trusted domain since any user on a trusted domain will be able to send a relay
broadcast. You can register up to 10 domain names.

Relay broadcast can support the relay of a document up to a maximum of 48 fax machines through
conventional telephone lines.

4

Internet fax

Relay broadcast from a machine 1

[e-mail] [e-mail] 123456789

Internet

[e-mail](fax#[phone])

In this example, your machine has an E-mail address of [e-mail], you wish to send a document
from this machine to another machine in England with an E-mail address of [e-mail], this
machine will then forward the document to a standard fax machine using a conventional telephone line. If
your E-mail address is [e-mail], you must configure a trusted domain name of brother.com on the
machine in England that will broadcast the document to the conventional fax machine. If you do not enter the
domain name information, then the machine in the middle (the machine that will broadcast the document) will
not trust any internet jobs that it receives from the machine in the @brother.com domain.

1

After the trusted domain is set you can send the document from your machine [e.g. [e-mail]] by
entering the E-mail address of the machine [e.g. [e-mail]] that will forward the document
followed by the phone number of the fax that will receive the document. The following is an example of how
to enter the E-mail address and phone number

[e-mail](fax#[phone])

Fax Phone Number

E-mail address

The word "fax#" must be
included with the phone
number inside the parenthesis.

5

Internet fax

Sending to multiple phone numbers: 1

If you want to have the document relayed to more than one standard fax machine the address can be entered
using the following method:

a Enter the phone number of the first Fax machine [e-mail](fax#123).
b Press OK.
c Enter the phone number of the second Fax machine [e-mail](fax#456).
d Press Start.

Relay broadcast from a computer 1

Your PC

Internet

[e-mail](fax#[phone])

[e-mail] 123456789

1

You can also send E-mail from your computer and have it relayed to a conventional fax machine. The method
of entering the phone number of the conventional fax machine that will receive the relayed E-mail will vary
depending on the mail application you are using. The following are some examples of different mail
applications:

Some E-mail applications do not support sending to multiple phone numbers. If your E-mail application
cannot support multiple phone numbers you will only be able to relay to one fax machine at a time.

Enter the address of the relay machine and phone number of the fax in the “TO” box using the same method
used when sending from an machine.

[e-mail](fax#[phone])

Microsoft® Outlook®: 1

For Microsoft® Outlook® 97 or greater, the address information must be entered into the address book as
follows:

Name: fax#[phone]
E-mail address: [e-mail]

6

Internet fax

TX Verification Mail 1

Transmission Verification Mail supports two separate functions. Verification Mail for sending allows you to
request notification from the receiving station that the Internet Fax or E-mail was received and processed.
Verification Mail for receiving allows you to transmit a default report back to the sending station after
successfully receiving and processing an Internet Fax or E-mail.

To use this feature you must set the Notification option within the Setup Mail RX and
Setup Mail TX options.

Setup Mail TX 1

You can set the Notification option in the Setup Mail TX option to either On or Off. When switched
to On an additional field of information is sent with the image data. This field is named “MDN”.

MDN (Mail Disposition Notification):
This field requests the status of the Internet Fax/E-mail message after delivery through the SMTP (Send Mail
Transfer Protocol) transport system. Once the message has arrived at the receiving station this data is used
when the machine or user reads or prints the received Internet Fax or E-mail. For example, if the message is
opened for reading or is printed the receiving station sends back a notification to the original sending machine
or user.

The receiving station must support the MDN field in order to be able to send a notification report, otherwise
the request will be ignored.

1

Setup Mail RX 1

There are three possible settings for this option On, MDN or Off.
Receive Notification “On”
When switched to “On” a fixed message is sent back to the sending station to indicate successful reception

and processing of the message. These fixed messages depend on the operation requested by the sending
station.

Report messages consist of:

SUCCESS: Received From <mail address>

Receive Notification “MDN”
When switched to “MDN” a report as described above is sent back to the sending station if the originating

station sent the “MDN” field to request confirmation.
Receive Notification “Off”
Off switches all forms of receive notification Off, no message are sent back to the sending station regardless

of the request.

Error mail 1

If there is a mail delivery error while sending an Internet fax, the mail server will send an error message back
to the machine and the error message will be printed. If there is an error while receiving mail, an error
message will be printed (Example: “The message being sent to the machine was not in a TIFF-F format.”).

7

Internet fax

Important information on Internet fax 1

Internet fax communication on a LAN system is basically the same as communication via E-mail; however, it
is different from fax communication using standard phone lines. The following is important information for
using Internet fax:

 Factors such as the receiver’s location, structure of the LAN system, and how busy the circuit (such as the

internet) is, may cause the system to take a long time to send back an error mail. (normally 20 sec. to 30
sec.).

 In the case of transmission through the Internet, due to its low level of security, we recommend that you

use standard phone lines to send confidential documents.

 If the receiver’s mail system is not compatible with the MIME format, you cannot transmit a document to

the receiver. Depending on the receiver’s server, there may be some cases in which the error mail will not
be sent back.

 If the size of a document’s image data is too large, there is a possibility of unsuccessful transmission.
 You cannot change the font or character size of Internet mail that you received.

1

8

2

You can follow instructions in the User’s Guide we have provided with the machine for how to use your
machine as a fax after installing the internet fax software. This chapter explains some operations which are
unique for the internet fax capable machine.

Fax operation 2

Storing numbers 2

You can set up your machine to do the following types of easy dialing: One Touch, Speed-Dial and Groups
for Broadcasting faxes. You can also specify the default resolution for each One Touch and Speed Dial
number. When you dial a quick dial number, the LCD shows the name, if you stored it, or the number. A scan
profile can also be stored along with the fax number.

If you lose electrical power, the quick dial numbers stored in the memory will not be lost.
A scan profile is the resolution and other scan settings that you choose when you store a number.

Storing a pause 2

Press Redial/Pause to insert a 3.5-second or 2.8-second (for UK and Ireland) pause between numbers. You
can press Redial/Pause as many times as needed to increase the length of the pause.

2

Storing one touch dial numbers 2

Your machine has 4 One Touch keys where you can store 8 fax or telephone numbers for automatic dialing.
To access numbers 5 to 8, hold down Shift as you press the One Touch key.

a Press Menu, 2, 3, 1.

Set Quick Dial

1.One Touch Dial

b Press the One Touch key where you want to store a number.
c Press a or b to choose Fax/Tel, E-Mail or IFAX.

Press OK.

9

d Choose one of the options below:

Note

Note

 Enter the number (up to 20 characters) if you chose Fax/Tel.

Press OK.

Fax operation

 Enter the E-mail address (up to 60 characters) if you chose E-Mail or IFAX. Use the chart in

Entering Text on page 58 to help you enter letters.
Press OK.

If you chose E-Mail and save the E-mail address, you can only use the E-mail address when you are in
Scan mode. If you chose IFAX and save the E-mail address, you can only use the E-mail address when
you are in Fax mode.

e Choose one of the options below:

 Enter the name using the dial pad (up to 15 characters). Press OK.
 Press OK to store the number or E-mail address without a name.

f If you want to save a fax/scan resolution along with the number, choose one of the options below:

 If you chose Fax/Tel in c, press a or b to choose Std, Fine, S.Fine or Photo.

Press OK and then go to h.

 If you chose E-Mail in c, press a or b to choose Color150dpi, Color300dpi, Color600dpi,

Gray100dpi, Gray200dpi, Gray300dpi, B&W200dpi (B/W200dpi) or B&W200x100

(B/W200x100).
Press OK and then go to g.

2

 If you chose IFAX in c, press a or b to choose Std, Fine or Photo.

Press OK and then go to h.

 Press OK if you don’t want to change the default resolution. Go to h.

g Choose one of the options below:

If you chose Color150dpi, Color300dpi, Color600dpi, Gray100dpi, Gray200dpi or
Gray300dpi in f, choose the file format (PDF or JPEG) that will be used to send to your PC.

If you chose B&W200dpi (B/W200dpi) or B&W200x100 (B/W200x100) in f, choose the file format
(TIFF or PDF) that will be used to send to your PC.
Press OK.

h Choose one of the options below:

 To store another One Touch number go to b.
 To finish storing One Touch numbers, press Stop/Exit.

When you do a broadcast and you have saved a scan profile along with the number or E-mail address,
the scan profile of the One Touch, Speed Dial or Group number you choose first will be applied to the
broadcast.

10

Fax operation

Note

Storing speed dial numbers 2

You can store your frequently used numbers as Speed Dial numbers, so that when you dial you will only have
to press a few keys (Search/Speed Dial, the three-digit number and Start). The machine can store 200
Speed Dial numbers (001-200).

a Press Menu, 2, 3, 2.

Set Quick Dial

2.Speed Dial

b Use the dial pad to enter a three-digit Speed Dial location number (001-200).

Press OK.

c Press a or b to choose Fax/Tel, E-Mail or IFAX.

Press OK.

d Choose one of the options below:

 Enter the number (up to 20 characters) if you chose Fax/Tel.

Press OK.

 Enter the E-mail address (up to 60 characters) if you chose E-Mail or IFAX. Use the chart on

Entering Text on page 58 to help you enter letters.

2

Press OK.

If you chose E-Mail and save the E-mail address, you can only use the E-mail address when you are in
Scan mode. If you chose IFAX and save the E-mail address, you can only use the E-mail address when
you are in Fax mode.

e Choose one of the options below:

 Enter the name using the dial pad (up to 15 characters).

Press OK.

 Press OK to store the number or E-mail address without a name.

f If you want to save a fax/scan resolution along with the number, choose one of the options below:

 If you chose Fax/Tel in c, press a or b to choose Std, Fine, S.Fine or Photo.

Press OK and then go to h.

 If you chose E-Mail in c, press a or b to choose Color150dpi, Color300dpi, Color600dpi,

Gray100dpi, Gray200dpi, Gray300dpi, B&W200dpi (B/W200dpi) or B&W200x100

(B/W200x100).
Press OK and then go to g.

 If you chose IFAX in c, press a or b to choose Std, Fine or Photo.

Press OK and then go to h.

 Press OK if you don’t want to change the default resolution. Go to h.

11

Fax operation

Note

g Choose one of the options below:

If you chose Color150dpi, Color300dpi, Color600dpi, Gray100dpi, Gray200dpi or
Gray300dpi in f, choose the file format (PDF or JPEG) that will be used to send your PC.

If you chose B&W200dpi (B/W200dpi) or B&W200x100 (B/W200x100) in f, choose the file format
(TIFF or PDF) that will be used to send to your PC.
Press OK.

h Choose one of the options below:

 To store another Speed Dial number go to b.
 To finish storing Speed Dial numbers, press Stop/Exit.

When you do a broadcast and you have saved a scan profile along with the number or E-mail address,
the scan profile of the One Touch, Speed Dial or Group number you choose first will be applied to the
broadcast.

Changing one touch and speed dial numbers 2

2

If you try to store a One Touch or Speed Dial number over an existing number, the LCD will show the name
or number already stored there. If your machine has a scheduled job or you have set a fax forwarding number,
the LCD will ask you if you want to change the number.

a Do one of the following:

 To change the stored number, press 1.
 To exit without making a change, press 2.

#005:MIKE

1.Change 2.Exit

b Press a or b to choose Fax/Tel, E-Mail or IFAX.

Press OK.

c Enter a new number or character.

Press OK.

d Press d or c to position the cursor under the character you want to change, and then press Clear/Back

to delete it. Repeat for each character you want to delete.

12

Fax operation

Note

Note

Broadcasting 2

Broadcasting lets you send the same fax message to more than one fax number. You can include Groups,
One Touch, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast.

You can broadcast up to 258 different numbers. This will depend on how many groups, access codes or credit
card numbers you have stored, and on how many delayed or stored faxes are in memory.

Use the Search/Speed Dial to help you choose numbers easily.

a Make sure you are in Fax mode .
b Load your document.
c Enter a number.

Press OK.
You can use either a One Touch, Speed Dial, a Group number, or a number manually entered using the
dial pad.

d Repeat c until you have entered all the fax numbers you want to broadcast to.

2

e Press Start.

After the broadcast is finished the machine will print a broadcast report to let you know the results.

• You can only send to IFAX numbers in Standard, Fine or Photo resolution.

• The scan profile of the One Touch, Speed Dial, a Group number you choose first will be applied to the
broadcast.

• If the fax resolution of the fax number you choose first is S.Fine and you enter a stored IFAX number,

Select Std/Fine will appear on the LCD. Press Stop/Exit. Press Resolution and choose Standard,
Fine or Photo, then re-enter the IFAX number. If you want to enter other numbers, go back to c.

13

Fax operation

Setting up groups for broadcasting 2

If you often want to send the same fax message to many fax numbers you can set up a group.
Groups are stored on a One Touch key or a Speed Dial number. Each group uses up a One Touch key or a

Speed Dial location. You can then send the fax message to all the numbers stored in a group just by pressing
a One Touch key or entering a Speed Dial number, and then pressing Start.

Before you can add numbers to a group, you need to store them as One Touch or Speed Dial numbers. You
can have up to 8 small groups, or you can assign up to 207 numbers to one large group.

a Press Menu, 2, 3, 3.

Set Quick Dial

3.Setup Groups

b Choose an empty location where you want to store the group in one of the following ways:

 Press a One Touch key.
 Press Search/Speed Dial and then enter the three-digit Speed Dial location.

Press OK.

c Use the dial pad to enter a group number (01 to 08).

Press OK.

d Press a or b to choose Fax/IFAX or E-Mail.

Press OK.

e To add One Touch or Speed Dial numbers follow the instructions below:

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 For One Touch numbers, press the One Touch keys one after the other.
 For Speed Dial numbers, press Search/Speed Dial, and then enter the three-digit Speed Dial

location.

The LCD will display your chosen One Touch numbers with a l and Speed Dial numbers with a # (for
example l006, #009).

f Press OK when you have finished adding numbers.
g Do one of the following:

 Enter the name using the dial pad (up to 15 characters). Use the chart on Entering Text on page 58

to help you enter letters.
Press OK.

 Press OK to store the group without a name.

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