Brother MFC-760 User Manual

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MFC-760

OWNER’S MANUAL

Pan Eur opean Approv als Information

This product has been granted a Pan-European Approval via KCS in the Netherlands. It is designed to interwork with the basic network functions for facsimile and telephony in most European countries. However, since there are still network differences between countries, other features such as caller ID, will only work in the specific country for which this product was produced. If you experience any difficulties when connecting this product, please contact your nearest Brother Office or supplier, as detailed in the warranty documentation for this product.

Ordering Accessories and Supplies

For the best quality results use only genuine Brother accessories. These are available from most Brother dealers or alternatively you can contact our mail order department on telephone number 0161 931 2258 or Fax number 0161 931 2218.

Description Item

Ink Cartridge <black> LC02BK Ink Cartridge <cyan>(blue) LC02C Ink Cartridge <magenta>(red) LC02M Ink Cartridge <yellow> LC02Y 360 dpi High Quality Coated Paper (200 sheets) BP36CA 720 dpi High Quality Coated Paper (200 sheets) BP72CA Glossy Paper (20 sheets) BPGLA Transparancies (Ink Jet compatible) ——— Print Head HD002

Brother Coated Paper is Ink Jet Paper.

Table of Contents

Introduction

MFC Setup and Connections

Using This Manual................................................................................. 1

Finding Information.............................................................................. 1

Symbols Used In This Manual.............................................................. 2

About Fax Machines.............................................................................. 2

Fax Tones and Handshake..................................................................... 2

ECM (Error Correction Mode) ............................................................. 3

MFC-760 Control Panel Overview ..................................................... 4

Packing List ............................................................................................ 7

Choosing a Location.............................................................................. 8

Caution .................................................................................................... 8

Loading Paper in the Multi-Purpose Paper Cassette ...................... 9

Connecting the MFC........................................................................... 11

Installing the Ink Cartridges ............................................................... 13

Multi-Line Connections (PABXs) ...................................................... 17

If you are installing the MFC to work with a PABX: ................ 18

Ringer Equivalence Number (REN) ............................................... 18

Using Extension Telephones .......................................................... 19

Connecting an External Telephone Answering Device (TAD) ........... 20

Sequence......................................................................................... 20

Connections .................................................................................... 20

Outgoing Message (OGM) of External TAD ................................. 21

Connecting an External Telephone ..................................................... 21

Setting Up the MFC and Computer to Work Together................. 22

Before Y ou Begin ................................................................................ 22

Connecting the MFC to Your Computer ............................................. 22

Computer Requirements ..................................................................... 23

Installing Brother Drivers in Windows

Brother Drivers ................................................................................... 23

Installing Brother Drivers under Windows

Installing the Maintenance Utility on MS-DOS

Installing the MFC-760 Maintenance Utility for DOS ....................... 26

Using the MFC-760 Maintenance Utility for DOS ............................ 27

.......................................... 23

....................................... 24

............................ 26

TABLE OF CONTENTS

Paper

On-Screen Programming

Initial Setup

Setup Send

About Brother Paper........................................................................... 29

Paper Specifications for Cassette and Manual Slot ............................ 30

Print Area ............................................................................................ 31

User-Friendly Programming.............................................................. 33

Function Mode.................................................................................... 33

Alternating Displays ........................................................................... 34

Function Selection Table..................................................................... 34

Getting Started..................................................................................... 39

Setting the Dialling Mode (Tone/Pulse) ............................................. 39

Setting the Date and Time................................................................... 39

Setting the Station ID.......................................................................... 40

Entering T ext .................................................................................. 42

Inserting Spaces.............................................................................. 42

Making Corrections ........................................................................ 42

Repeating Letters............................................................................ 42

Special Characters and Symbols .................................................... 42

Setting the Beeper Volume.................................................................. 43

PABX and TRANSFER...................................................................... 43

Setting PABX...................................................................................... 43

Setting the Clock Change ................................................................... 44

Setting the Speaker Volume ................................................................ 44

Setting the Ring Volume ..................................................................... 44

Memory Storage ................................................................................. 44

Before Y ou Begin.................................................................................. 45

Sending Faxes Using Multiple Settings .............................................. 45

Faxing from the Document Feeder ..................................................... 46

ADF (Automatic Document Feeder) .............................................. 46

Faxing from the Scanner Glass ........................................................... 47

Scan Fax ......................................................................................... 47

Resolution ........................................................................................... 48

Contrast ............................................................................................... 48

Automatic Transmission ..................................................................... 49

Dual Access......................................................................................... 49

Real Time Transmission ..................................................................... 49

Basic Sending Operations................................................................... 50

Composing an Electronic Cover Page ................................................ 50

Cover Page for Next Fax Only ....................................................... 51

Always Send Cover Page................................................................ 51

Using a Printed Cover Page............................................................ 52

Cover Page Message ........................................................................... 52

Composing Your Own Comments .................................................. 52

Advanced Sending Operations .......................................................... 53

Setup Receive

Quick-Dial Numbers and Dialling Options

TABLE OF CONTENTS

Overseas Mode ................................................................................... 53

Delayed Transmission (T imer) ........................................................... 53

Multiple Resolution Transmission...................................................... 54

Setup for Polling Transmit.................................................................. 54

Setup for Polling Transmit with Secure Code ................................ 55

Cancelling a Job While Scanning the Document................................ 55

Checking Job Status............................................................................ 55

Cancelling a Scheduled Job in Memory ............................................. 56

Basic Receiving Operations................................................................ 57

Setting or Changing the Answer Mode............................................... 58

Setting the Ring Delay ........................................................................ 58

Fax Detect (with an External Telephone) ........................................... 58

Printing a Reduced Incoming Document............................................ 59

Reception into Memory ...................................................................... 59

Advanced Receiving Operations ....................................................... 60

Operation from an External or Extension Telephone ......................... 60

Changing Remote Codes ................................................................ 61

To change Remote Codes ........................................................... 61

Printing a Fax from Memory .............................................................. 61

BT Call Sign (For U.K. Only) ............................................................ 62

Set the BT Call Sign ....................................................................... 62

Polling .................................................................................................... 63

Secure Polling................................................................................. 63

Setup for Polling Receive ............................................................... 63

Setup for Polling Receive with Secure Code.................................. 64

Setup Delayed Polling Receive ...................................................... 64

Sequential Polling........................................................................... 65

Setting PC Interface Mode.................................................................. 66

Storing Numbers for Easy Dialling................................................... 67

Storing One Touch Dial Numbers....................................................... 67

Storing Speed Dial Numbers .............................................................. 68

Changing One Touch and Speed Dial Numbers ................................. 69

Setting Groups for Broadcasting......................................................... 69

Dialling Options ................................................................................... 71

Searching the Telephone Index ........................................................... 71

One T ouch Dialling............................................................................. 71

Speed Dialling..................................................................................... 71

Pause ................................................................................................... 71

Fax Redial ........................................................................................... 72

Chain Dialling..................................................................................... 72

Broadcasting ....................................................................................... 72

iii

TABLE OF CONTENTS

Remote Fax Options

Printing Reports

Copy Operations

Walk-Up Video Printing

Setting Fax Storage.............................................................................. 75

Fax Forwarding.................................................................................... 76

Programming a Fax Forwarding Number ........................................... 76

Changing the Remote Access Code................................................... 76

Remote Retrieval.................................................................................. 77

Using Your Remote Access Code ....................................................... 77

Remote Commands............................................................................. 77

Change Fax Forwarding Setting................................................. 78

Retrieve a Fax............................................................................. 78

Check the Receiving Status........................................................ 78

Change Answer Mode ................................................................ 78

Exit Remote Operation............................................................... 78

Retrieving the Memory Status List ..................................................... 79

Retrieving Fax Messages .................................................................... 79

Changing the Fax Forwarding Number .............................................. 80

MFC Settings and Journal ................................................................. 81

To Print a Report................................................................................. 81

Transmission Verification (Xmit) Report............................................ 82

Journal Period ..................................................................................... 82

Basic Copy Operations........................................................................ 83

Copying One Page .............................................................................. 83

Making Multiple Copies (Using the ADF) ......................................... 84

Multiple Copies (Using the Scanner Glass)........................................ 84

Making Enlarged or Reduced Copies (Temporary Setting)................ 86

Copy Quality – Temporary Settings ................................................. 86

Using the Copy Quality Key ............................................................... 87

Using the Paper Type Key................................................................... 87

Using the Brightness Key ................................................................... 88

Copy Quality – Default Settings........................................................ 88

Changing Default Settings .................................................................. 88

Select Paper Type................................................................................ 90

Select Copy Quality ............................................................................ 91

Colour Adjustment .............................................................................. 91

Copy Brightness.................................................................................. 92

Copy Contrast ..................................................................................... 92

Selecting a Single Colour (One Colour) ............................................. 92

Memory Full Message......................................................................... 93

Legal Limitations ................................................................................. 94

Getting Started..................................................................................... 95

Auto Switch ........................................................................................ 96

Colour Video Printing......................................................................... 96

Black & White Video Printing........................................................... 97

Using MFC as a Printer

TABLE OF CONTENTS

Video Print Quality – Temporary Settings ...................................... 97

Using the Copy Quality Key ............................................................... 97

Using the Paper Type Key................................................................... 98

Using the Brightness Key ................................................................... 98

Changing Default Settings.................................................................. 99

Setting Paper Type ............................................................................ 100

Setting V ideo Printing Quality.......................................................... 100

Setting Video Type ............................................................................ 100

Setting Print Size .............................................................................. 101

Video Printing Colour Adjustment ................................................... 102

Video Printing Brightness................................................................. 102

Video Capture to PC ......................................................................... 103

Connecting Y our Video Equipment................................................... 103

To connect your video equipment: ........................................... 103

Capturing An Image .......................................................................... 103

To capture a frame as an image:............................................... 104

Features ............................................................................................... 107

Printer Driver..................................................................................... 108

Choosing the Right Kind of Paper.................................................. 108

Multi-Purpose Paper Cassette ......................................................... 108

Loading Paper in Multi-Purpose Paper Cassette .............................. 109

Adjusting for Thick Paper and Envelopes .................................... 109

Manual Feed Slot .............................................................................. 110

Setup for Envelopes .......................................................................... 111

Simultaneous Printing/Fax............................................................... 111

Printer Operation Keys .................................................................... 112

On/Off Line Key ............................................................................... 112

Reset Key .......................................................................................... 112

Print Priority Key .............................................................................. 112

Ink Management Key........................................................................ 112

Turning Off Bi-directional Printing .................................................. 113

For Windows Users........................................................................... 113

Important Information

Troubleshooting and Maintenance

Important Safety Instructions ....................................................... 115

Radio Interference (220-240 V Model Only) ............................... 116

IMPOR TANT -For Your Safety ..................................................... 116

Disconnect device .................................................................... 116

Troubleshooting.................................................................................. 117

Error Messages ................................................................................. 117

Document Jams and Paper Jams .................................................... 119

Document Jam in the Top of the ADF Unit ...................................... 119

Document Jam inside the ADF Unit................................................. 119

Paper Jam .......................................................................................... 120

TABLE OF CONTENTS

If You Are Having Difficulty with Your MFC................................... 121

How to Improve Print Quality......................................................... 123

Test Print........................................................................................... 123

Cleaning the Print Head .................................................................... 123

Aligning Ink Cartridges .................................................................... 124

Turning Off Bi-directional Printing .................................................. 125

Packing and Shipping the MFC ...................................................... 126

Regular Maintenance ........................................................................ 129

Cleaning the Scanner ........................................................................ 129

Cleaning the MFC Printer Platen...................................................... 130

Cleaning the Pick-up Roller.............................................................. 130

Replacing the Ink Cartridges ............................................................ 131

Specifications

Product Description........................................................................... 135

Fax Specifications .............................................................................. 135

Printer Specifications ........................................................................ 136

Printing ............................................................................................. 136

Controller .......................................................................................... 137

Print Media ....................................................................................... 137

Compilation and Publication Notice................................................. 138

Trademarks ....................................................................................... 138

Glossary............................................................................................... 139

Index .................................................................................................... 143

CHAPTER ONE

Introduction

Using This Manual

Thank you for purchasing a Brother multifunction centre (MFC). This MFC is a 6 in 1 Multi-Function Centre: Colour Printer, Colour Copier, Colour Scanner, Plain Paper Fax, Colour PC Fax (via your PC) and Video Capture.

This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Help Key for assistance. Press Help to print a list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will also be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you will see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

CHAPTER ONE

Symbols Used In This Man ual

Note or additional information.

The MFC may be damaged or may not work correctly if this is not observed.

Warning. Damage can result if this is not observed.

About Fax Machines

If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You will hear them when you dial and press Start, and they continue for about 40 seconds after dialling. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You will soon learn to listen for these soft beeps each time you answer a phone on your MFC line, so you can know if you are about to receive a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVING. If your MFC is set to the Fax mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVING. To cancel the receiving mode, press Stop.

INTRODUCTION

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialled. Therefore, it is important for the receiving machine to answer the call in as few rings as possible. We suggest 2 rings as the standard setting.

When you have an external telephone answering device (T AD) on your MFC line, your T AD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD (or answering machine) to your MFC.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity. Because of this you should send and receive error free documents, thus avoiding the need to resend.

Sufficient memory must be available in your MFC for this feature to work.

CHAPTER ONE

MFC-760 Control Panel Overview

1 2 3 4 5 6 7 8 9

One Touch Keys

These 8 keys give you instant access to previously stored phone numbers.

Help

Press this key whenever you want a quick reference Help List printed. The Help List shows how to perform functions, how to register information, and how to get basic information.

Broadcast

Use this key whenever you want to broadcast faxes to many different locations, maximum of 166.

▼ Shift

Use to access memory locations 9 through 16 in the One Touch keys.

LCD (Liquid Crystal Display)

LCD displays messages to help you set and operate your MFC.

Ink Empty Indicator

Flashes when ink cartridge is low and stays lit when ink is empty.

Resolution Indicator Lights

These LED show the resolution mode you selected.

Resolution

Sets the resolution when you send a fax.

Programming Keys: Menu

Lets you access the function and programming mode.

(Right Arr ow)

Verify

Moves the LCD cursor to the right. When the machine is idle, you can also use this key to print the Transmission Verification Report for your last transmission.

(Left Arr ow)

Moves the LCD cursor to the left.

Set

Stores a function setting in the MFC.

Clear

Deletes entered data or backs up one step in function procedure.

Colour Printer Keys: On/Off Line

Use this key to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE.

INTRODUCTION

Copy Quality

Use this key to temporarily change the quality for Copy and Video Printing modes.

Mono Copy

Makes a black-and-white or singlecolour copy.

Reset

Clears data from the printer memory, and then resets and restores to the factory default settings.

Print Priority

Press this key if you want to print PC data without interruption from incoming faxes. Faxes will be stored and can be printed later.

Ink Management

Cleans the ink print heads and/or resets the ink dot counter after replacing any of the ink cartridges.

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the MFC.

Colour Copy Keys: Paper T ype

Use this key to temporarily change the paper type setting for Copy and Video Printing modes.

Brightness

Lets you temporarily adjust the brightness of the whole image to be lighter or darker.

Colour Copy

Makes a full-colour copy.

Facsimile Keys: Tel-Inde x

Lets you look up numbers stored in the dialling memory.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Redial / Pause

Redials the last number called. Also inserts a pause in autodial numbers.

R (Recall)

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Stop

Stops a fax, cancels an operation, or exits from function mode.

Start

Starts an operation, such as sending a fax.

Enlarge/Reduce

Lets you reduce or enlarge copies depending on the ratio you select. (25% to 400%)

CHAPTER ONE

CHAPTER TWO

MFC Setup and Connections

Packing List

Make sure you have the f ollowing items:

Power Cord

Telephone Line Cord

Paper Cassette

Bi-directional Parallel Cable

Ink Cartridges

Brother Colour Suite 1 CD-ROM

Owner’s Manual

Whenever you transport the MFC, use the packing materials that came with your MFC and pack the MFC correctly.

Starter Coated Paper (Ink Jet Paper)

CHAPTER TWO

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone socket and a standard, earthed electrical socket. Choose a location where the temperature remains between 10°C and 35°C (50°–95°F).

Avoid placing your MFC where it may be knocked. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply . Avoid interference sources, such as speakers or the base units of cordless phones. Ensure the airflow from the fan on the right hand side of the MFC is not impeded.

Caution

Keep the MFC out of strong light such as direct sunlight.

Caution

Never touch telephone wires or terminals that are not insulated

unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

MFC SETUP AND CONNECTIONS

Loading Paper in the Multi-Purpose Paper Cassette

Before you install paper, please read chapter 3. The paper cassette can hold up to 250 sheets of paper (75 g/m2).

Remove the paper cassette (lift up and pull out).

Remove the cassette cover.

Adjust the cassette to the letter (A4/LTR) or legal position for the

size of paper you are using. To adjust the cassette to legal size, press the button on the left and pull out the front part of the cassette.

Button

Legal

Position

A4/LTR

Position

CHAPTER TWO

Stack up to 250 sheets of paper face down in the cassette and slide

the paper adjusters at the front and right to fit around it. Do not place paper above the maximum paper height line, or paper may jam.

Maximum Height Line

Paper

Adjusters

Replace the cassette cover.

Slide the paper cassette into the MFC until it locks into place.

Pull out the paper output tray.

Paper Output Tray

MFC SETUP AND CONNECTIONS

Connecting the MFC

Release the scanner lock lever.

A) Press the blue scanner cover release button on the right side of the

MFC and lift the scanner cover until it locks in the open position.

Scanner

Cover

Scanner Cover Release Button

B) The blue scanner lock lever is on the back left under side of the

scanner cover. Push the lever up to unlock the scanner.

Unlock

Lock

Scanner Lock Lever

Caution

If CHECK SCAN LOCK appears on the LCD, immediately release the scanner lock lever. If you see MACHINE ERROR AF (or AE), stop operation and contact your Brother dealer for service.

Caution

Operating the MFC before you install the ink cartridges will permanently damage the print head.

CHAPTER TWO

Connect the power cord.

When you connect the power, the screen alternately displays.

Telephone

Line Cord

Power Cord

SET CARTRIDGES OFFLINE

PLS OPEN COVER OFFLINE

Connect the telephone line cord.

Connect one end of the telephone line cord to the socket on the MFC and the other end to a modular wall socket.

IMPORTANT: If you need to remove the moulded mains plug in order to fit an appropriate

type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are coloured in accordance with the following code.

Green-and-yellow : Earth Blue : Neutral

Brown : Live As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:

The wire which is coloured green-and-yellow must be connected to the terminal in the plug which is marked by the letter “E” or by the safety earth

symbol or coloured green or green-and-yellow. The wire which is coloured blue must be connected to the terminal which is

marked with the letter “N” or coloured black. The wire which is coloured brown must be connected to the terminal which

is marked with the letter “L” or coloured red.

MFC SETUP AND CONNECTIONS

NOTICE:

■ The MFC must be fitted with an earthed plug.

■ Since the MFC is earthed via the main plug, protect yourself from

potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. When you want to move your MFC, protect yourself by disconnecting the telephone line first, and then the power cord.

Installing the Ink Cartridges

Check that you turned on the power (by plugging in the power cord) and that the paper cassette is loaded with paper and installed in the MFC.

SET CARTRIDGES OFFLINE

PLS OPEN COVER OFFLINE

Caution

Close the document cover before you open the scanner cover.

Press the scanner cover release button at the right side of MFC and

lift the scanner cover. The print head will move left to its replacement position after a few seconds.

Print Head

CHAPTER TWO

Open the ink cartridge cover by pinching the clip as shown in the

illustration.

Cover

Remove the yellow shipping cover by lifting it up and out.

Yellow

Shipping

Cover

We recommend that you install the ink cartridges from left to right in this order: Black, Yellow, Cyan, Magenta.

ClipsCartridge

Keep the yellow shipping cover in a safe place. You will need it in the future when you replace the print head.

Open the Black ink cartridge bag and remove the ink cartridge.

Carefully remove the sealing tape from the side of the ink cartridge.

Be sure to peel the tape from the side of the cartridge in the direction away from you.

MFC SETUP AND CONNECTIONS

Important

T o prevent spilling ink and staining your hands and clothing, remove the sealing tape gently and slowly. Do not touch the ink opening on the cartridge or the removed tape.

Opening

Peel in the direction away from you!

Each colour has its own correct position. Insert the Black ink

cartridge, matching the colour of the cartridge covers. Please be careful not to push down the cartridge sensor shown in the

right side of the illustration, when inserting a cartridge.

Repeat Steps 5–7 to install each colour ink cartridge.

Cartridge Sensor

CHAPTER TWO

Close the cartridge covers until they click into place.

After installing all ink cartridges, close the scanner cover. Your MFC

now prepares for a “head cleaning” and goes online. The MFC will ask you if you changed each colour ink cartridge.

DID YOU CHANGE BLCK?1.YES 2.NO

Press 1 on the dial pad for each colour, as prompted (for initial setup

only) within 1 minute. The MFC will enter a cleaning cycle for approximately 6 minutes. The screen alternately displays CLEANING BLACK and PLEASE WAIT. The ink dot counter will be set automatically for each colour, so the MFC can warn you with an error message when ink is running low.

Make sure paper is loaded in the cassette, then press Start within 1 minute.

When the MFC completes the cleaning cycle, the MFC starts printing the test sheet.

Only during initial ink cartridge installation, the screen shows.

PRINT OK?

1.YES 2.NO

Check the print quality of the test sheet. If it is not good, clean the print head again, by pressing 2. The screen will ask you if the print quality is OK for each colour. Press 2 for any colour with a problem. You can choose several colours. After cleaning is finished, press Start.

The MFC starts printing Test Sheet No. 2. Adjust the Vertical Alignment by following the instructions printed

on the Test Print page.

MFC SETUP AND CONNECTIONS

W ARNING

If ink gets in your eyes, flush them with water immediately and seek medical attention if required.

Caution

■ DO NOT remove ink cartridges if you do not need to replace them.

If you do so, it may reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge.

■ DO NOT shake the ink cartridges. If you do so, the ink may spill

when you take off the sealing tape. If ink stains your body or clothing, wash with soap or detergent immediately.

■ If you install an ink cartridge in the wrong colour position, you must

clean the print head several times after correcting the cartridge installation and before you start printing because the colours were mixed.

■ Once you open an ink cartridge, install it in the MFC and use it up

within six months of installation. Use unopened ink cartridge by the expiry date printed on the cartridge box.

■ DO NOT refill the ink cartridges. Attempting to use refilled

cartridges may cause damage to the print head and will void your product warranty .

If the INK EMPTY XXXX error message is on the screen display after you have installed the ink cartridges, check and make sure that the ink cartridges are installed correctly.

Multi-Line Connections (P ABXs)

Most offices use a central telephone system, or PABX. The MFC will work with most PABX or key systems that allow a two-wire analogue connection. However, we recommend that you have a separate telephone line for your MFC. You can then leave the MFC in Fax Mode to receive faxes any time of day or night.

CHAPTER TWO

If you are installing the MFC to work with a PABX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

If all incoming calls will be answered by a switchboard operator, it is recommended that the Answer Mode be set to Manual. All incoming calls should initially be regarded as telephone calls.

The unit may be used with either pulse or tone dialling telephone

service.

Ringer Equivalence Number (REN)

This equipment has a REN value of 1. A BT line has a “bell ringing” capacity, or REN, of 4. This means that adding downstream-connected extension telephones and/or extension bells to a total REN of greater than 4 may cause a reduction in the bell volume. In extreme cases, it may cause the auto-answer facility of the machine to fail.

Therefore, up to three additional extension telephones (each assuming a REN of 1), may be connected downstream of your machine. For an explanation of “downstream connection”, read “Using extension telephones” which follows.

Unless otherwise marked, a telephone provided by BT may be assumed to have a REN value of 1.

MFC SETUP AND CONNECTIONS

Using Extension T elephones

It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, remote activation may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of your machine, in a master/slave configuration. In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”

The inadvisable configuration is shown in figure 1 below , and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.

EXTENSION

SOCKET

EXTENSION

SOCKET

MASTER SOCKET

INCOMING

LINE

FAX

INADVISABLE CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

Fig. 1.

DISCONNECT

EXTENSION

SOCKET

Fig. 2.

MASTER SOCKET

FAX

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

INCOMING

LINE

CHAPTER TWO

Connecting an External Telephone Answering Device (TAD)

Sequence

When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it does not hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way.

The TAD must answer within a maximum of four rings. However, we recommend two rings as the TAD setting. The MFC cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings.

Do not connect a TAD elsewhere on the same phone line—your machine and TAD will both try to control the line.

Connections

You may connect an external TAD to your MFC, as shown below.

TAD

Set your external TAD to two rings or less. (The MFC’s Ring Delay

setting does not apply). Record the outgoing message (see below).

Set the TAD to answer calls.

Select the Answer Mode to EXT.TEL/TAD.

MFC SETUP AND CONNECTIONS

Outgoing Message (OGM) of External T AD

Timing is important in recording this message.

Limit your speaking to 20 seconds.

Record 5 seconds of silence at the beginning of your message.

(This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

End your 20-second message by giving your Remote Activation

Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax manually by pressing

51 and Start.”

Connecting an External T elephone

Although your MFC does not have a handset, you can connect a separate telephone to your MFC, as shown below.

External Telephone

Whenever this external phone (or TAD) is in use, the screen displays TELEPHONE.

Extension Telephone

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