Brother MFC-7400C User Guide

Download

MFC 7300C MFC 7400C

OWNER’S MANUAL

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: MFC 7300C, MFC 7400C (Circle your model number)

Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain

this Owner’s Manual with your sales receipt as a permanent record of your purchase, in the event of a theft, fire or warranty service.

Year 2000 Compliant

Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000.

Brother fax machines and multi-function centers will function properly after January 1, 2000, provided that all non-Brother hardware, software and firmware used by our customers in connection or combination with Brother fax machines, MFCs and bundled software, accurately exchange date data with the Brother products.

Please continue to check our Web page for updates at http://www.brother.com. All remedies will be provided to individual customers via software patches through software download or from Brother Customer Service.

http://www.brother.com

Brother Numbers

Brother fax-back system

Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve difficulty with your MFC machine using this manual, call our fax-back system, and follow the voice prompts to receive faxed instructions about using the system, and an index of fax-back subjects.

USA: From within Canada: 1-800-681-9838

The Brother fax-back system number (USA only) has been preprogrammed on One Touch key

1-800-521-2846

Frequently Asked Questions (FAQs)

You can find more information about Brother products on the World Wide Web. From product specification sheets to Frequently Asked Questions (FAQs), it is all there. Visit us at:

You can check here for Brother Printer Driver updates.

Brother Bulletin Board

Brother’s Bulletin Board Numbers are

USA: From within Canada: 1-514-685-2040

1-888-298-3616

For Customer Service

USA:

From within Canada: 1-800-853-6660 (voice)

From within Montreal: 1-514-685-6464 (voice)

1-800-284-4329 (voice) 1-908-575-8790 (fax)

1-514-685-4898 (fax)

BROTHER NUMBERS

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax) http://www.brothermall.com

Description Item

Ink Cartridge <black> LC04BK Ink Cartridge <cyan>(blue) LC04C Ink Cartridge <magenta>(red) LC04M Ink Cartridge <yellow> LC04Y 720 dpi High Quality Coated Paper BP72CL Glossy Paper BPGLL Transparancies BPTRL Print Head HD004 Power Protector QPD120 Telephone Line Cord UG3565001 Telephone Handset LE0446011 Handset Curled Cord UG3543011 Paper Wire Extension UU1309001 Document Wire Extension LE3305001 Document Support UU2080001 Paper Tray UU2069001 Owner’s Manual LE13310001 (English for USA and

From within Canada:

Canada) LE3487001 (French for Canada)

1-800-668-2768 (voice)

Brother Coated Paper is Ink Jet Paper.

ORDERING ACCESSORIES AND SUPPLIES

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

iii

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

This warranty gives you certain rights and you may also have other rights that may vary from state to state.

This warranty is given only to the first end-use purchaser of the accompanying product (referred to in this warranty as “this Product”).

What is covered:

Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The “Warranty Period” is 1 year from the date you purchased this product. The “Warranty Period” for consumable items, such as Ink Cartridges, Print Heads, etc. is 90 days from the date of purchase, or the rated life of the Consumable item, whichever is shorter.

What is NOT covered:

This warranty is VOID -- that is, this Product has no warranty -- if: (1) you did not purchase this Product from an authorized Brother reseller within the United States, (2) this Product has been serviced, modified or tampered with by anyone other than an Authorized Service Representative of Brother, (3) the serial number has been modified, defaced or removed from this Product, (4) this Product has been abused or damaged, (5) non Brother brand or non Brother approved parts, supplies, power supplies or other accessories have been used with this Product, or (6) this Product has been transported without the proper preparation and packaging.

What to do if you think your Product is defective:

Call our Customer Service Hotline at 1800-284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service Center. During the Warranty Period, supply Brother’s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States. For the name of your Brother Authorized Service Center, call 1-800-521-2846. After contacting the Brother Authorized Service Center, you may be required to deliver or send the

Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

What Brother will do:

Brother (or its Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or (at Brother’s option) replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturer’s specifications for new products. The repaired or replacement product will be returned to you at no cost.

Exchange Service:

When an exchange is authorized, Brother will exchange your non-working product with a refurbished or remanufactured product that conforms to the manufacturer’s specifications for new products. The refurbished or remanufactured Product you receive will be covered by the balance of the

limited warranty period remaining on

the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original non- working product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product’s malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number. Your credit card will be charged up to the cost of a new Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product;

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill. Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return air bill, signed by the courier.

Limitations:

Repair or replacement as described above is your sole and exclusive (that is, your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement,

Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother’s obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

This Limited Warranty (and Brother’s obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Product Support: Toll-free customer service and technical support is available for hardware operational assistance at 1-800-284-4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax-back system at 1-800-521-2846 or Brother’s Internet Web Site (www.brother.com). Now you can visit us on-line (www.brothermall.com), your complete source for genuine Brother Accessories and Supplies.

BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD. BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial numbers and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service.

Model # _______________________ Serial #________________________ Date of purchase: _______________ Store where purchased:___________ Location of store:________________

Important: We recommend that you

keep all original packing materials, in the event that you ship this product.

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/ purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6

We ’re at y our side.

Quick Reference Guide

Sending Faxes

Automatic Transmission

Place the original face down in the ADF.

Enter the fax number using One Touch, Speed Dial, Search or the dial pad.

Press Start .

Sending a Cover Page

Place the original face down in the ADF.

Press Function , 1 , 3 , 1 .

When NEXT FAX ONLY? appears, press

Press or to select ON (or

OFF ) and press Set .

Press or to select a comment and press

Enter two digits to indicate the number of pages being sent and press

Set .

Press 1 to select additional settings —

—Press 2 if you are ready to

fax.

Enter the fax number.

Press Start .

Real Time Transmission

You can send faxes in real time.

Place the original face down in the ADF.

Press Function , 1 , 3 , 9 .

Press or to select ON and press

Set — OR—For the next

transmission only, press or to select NEXT FAX ONLY and press Set.

Set .

For the next fax only, press or

to select ON and press Set.

Press 1 to select additional settings —OR—Press 2 to fax.

Enter the fax number.

Press Start.

Receiving Faxes

Select Receive Mode

Press

Receive Mode

FAX/TEL, TAD, MANUAL FAX ONLY TEL

, make sure to set Ring Delay

and F/T Ring Time.

Manual Reception

Pick up the handset.

Press Start if you hear fax tones (beeps).

When the screen displays RECEIVE, replace the handset.

. If you select

Storing Numbers

Storing One Touch Dial Numbers

Press Function, 1, 5, 1.

Press the One Touch key where you want to store the number.

Enter a number (up to 20 digits) and press Set.

Enter a name (or leave it blank) and press Set.

Press or to select FAX, TEL, or FAX/TEL and press Set.

Press Stop.

Storing Speed Dial Numbers

Press Function, 1, 5, 2.

to select

FAX/

, or

vii

Enter a two-digit Speed Dial number and press Set.

Enter a number (up to 20 digits) and press Set.

Enter a name (or leave it blank) and press Set.

Press or to select FAX, TEL, or FAX/TEL and press Set.

Press Stop.

Telephone Operation

One Touch Dialing / Speed Dialing

Pick up the handset.

When you hear the dial tone, press the One Touch key of the location you want to call—OR—Press Search/Speed Dial, press #, then press the two-digit Speed Dial number.

To hang up, replace the handset.

Search/Speed Dial

Press Search/Speed Dial, then enter the first letter of the name you’re looking for.

Press or to search the memory.

When the name is displayed, lift the handset.

Press Start to dial.

To hang up, replace the handset.

Making Copies

Making a Single Copy

Place the original face down in the ADF.

Press Mono Copy or Color Copy, then wait for five seconds —OR—Press Mono Copy or Color Copy again. (Make sure it’s

the same key you pressed before.)

Making Multiple Copies

Place the original face down in the ADF.

Press Mono Copy or Color Copy.

Use the dial pad to enter the number of copies you want.

Wait five seconds—OR—Press Mono Copy or Color Copy. (Make sure it’s the same key you pressed in Step 2.)

Sorting Multiple Copies (Black and White Copy only)

Place the original face down in the ADF.

Press Mono Copy.

Press Options.

Press or to select

COPY:OPTIONS and press Set.

Press or to select SORT and press Set.

Press Mono Copy.

Use the dial pad to enter the number of copies you want.

Press Mono Copy.

Brother fax-back system : 1-800-521-2846

Brother Web Site : http://www.brother.com

Brother Accessories & Supplies:

USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com

Brother Accessories & Supplies:

From within Canada: 1-800-668-2768 (voice)

viii

Introduction.....................................................................................1-1

Using This Manual..................................................................... 1-1

Finding Information............................................................. 1-1

Conventions Used in this Manual........................................ 1-1

Test Sheet Procedures (For USA Only)..................................... 1-2

MFC 7300C and MFC 7400C Control Panel Overview............ 1-3

About Fax Machines .................................................................. 1-5

Fax Tones and Handshake................................................... 1-5

ECM (Error Correction Mode)............................................1-5

Assembly and Connections............................................................. 2-1

Packing List................................................................................ 2-1

Choosing a Location................................................................... 2-2

Assembly.................................................................................... 2-3

Installing the Ink Cartridges................................................ 2-7

Important......................................................................... 2-8

Connecting the MFC................................................................ 2-10

Connecting an External Telephone

Answering Device (TAD)............................................. 2-10

Sequence....................................................................... 2-10

Connections................................................................... 2-11

Outgoing Message (OGM) ........................................... 2-12

Special Line Considerations.............................................. 2-12

Roll Over Phone Lines.................................................. 2-12

Two-Line Phone System............................................... 2-12

Converting Telephone Wall Outlets ............................. 2-13

Installing MFC, External Two-Line TAD, and

Two-Line Telephone................................................ 2-13

Multi-Line Connections (PBX)......................................... 2-14

If you are installing the MFC to work with a PBX:...... 2-14

Custom Features on a Single Line..................................... 2-15

Paper ................................................................................................ 3-1

About Brother Paper................................................................... 3-1

Paper Specifications for Cassette ........................................ 3-2

Print Area............................................................................. 3-3

On-Screen Programming................................................................ 4-1

User-Friendly Programming....................................................... 4-1

Function Mode..................................................................... 4-1

Alternating Displays............................................................ 4-2

Function Selection Table..................................................... 4-2

1. Fax Functions.............................................................. 4-2

2. Printer Functions......................................................... 4-5

3. Copy Functions........................................................... 4-5

4. Video Functions.......................................................... 4-6

5. PhotoCapture Center™ Function

(For MFC 7400C only)............................................... 4-6

Initial Setup...................................................................................... 5-1

Getting Started............................................................................ 5-1

Setting Station ID ................................................................ 5-1

Entering Text................................................................... 5-2

Inserting spaces............................................................... 5-2

Making corrections ......................................................... 5-2

Repeating letters.............................................................. 5-2

Special characters and symbols....................................... 5-3

Setting Tone/Pulse Dialing Mode (For Canada only)......... 5-3

Setting Beeper Volume........................................................ 5-3

Choosing the Handset Volume............................................ 5-4

Setting Volume Amplify ..................................................... 5-5

Setting the Speaker Volume................................................ 5-5

Setting the Ring Volume ..................................................... 5-5

Memory Storage.................................................................. 5-5

Turning On Automatic Daylight Savings Time .................. 5-6

Setup Receive................................................................................... 6-1

Basic Receiving Operations ....................................................... 6-1

To select or change your Receive Mode......................... 6-2

Setting Ring Delay .............................................................. 6-2

Setting F/T Ring Time (For FAX/TEL Mode only)............ 6-3

Easy Receive ....................................................................... 6-3

Printing a Reduced Incoming Document ............................ 6-4

Recommended Reductions.............................................. 6-4

Setting Paper Size................................................................ 6-5

Advanced Receiving Operations................................................ 6-5

For FAX/TEL Mode only............................................... 6-5

Changing Remote Codes................................................. 6-6

Printing a Fax in Memory.................................................... 6-6

Polling.................................................................................. 6-6

Setting Up Polling Receive............................................. 6-7

Setting Up Sequential Polling Receive........................... 6-7

Canceling a Scheduled Job.................................................. 6-8

Distinctive Ring................................................................... 6-8

Registering the Distinctive Ring Pattern......................... 6-9

Caller ID............................................................................ 6-10

Viewing Caller ID List.................................................. 6-10

Printing Caller ID List .................................................. 6-10

Call Waiting Caller ID....................................................... 6-11

Setup Send ....................................................................................... 7-1

Before You Begin....................................................................... 7-1

Using the ADF (Automatic Document Feeder)................... 7-1

Sending Faxes with Multiple Settings................................. 7-2

Resolution............................................................................ 7-2

Contrast................................................................................ 7-2

Manual Transmission .......................................................... 7-3

Automatic Transmission...................................................... 7-3

Color Fax transmission........................................................ 7-3

Manual and Automatic Fax Redial...................................... 7-3

Dual Access (Not Available for Color Fax)........................ 7-4

Real Time Transmission...................................................... 7-4

Checking the Job Status....................................................... 7-5

Canceling a Job in Memory................................................. 7-5

Basic Sending Operations .......................................................... 7-6

Composing Electronic Cover Page...................................... 7-6

Composing Your Own Comments.................................. 7-6

Cover Page For Next Fax Only....................................... 7-7

Always Send Cover Page................................................ 7-7

Using a Printed Cover Page............................................ 7-8

Advanced Sending Operations................................................... 7-8

Call Reservation .................................................................. 7-9

Print Sample Call Back Message ........................................ 7-9

Delayed FAX

(Not Available for Color Fax)....................................... 7-10

Delayed Batch Transmission

(Not Available for Color Fax)....................................... 7-10

Multiple Resolution Transmission

(Not Available for Color Fax)....................................... 7-11

Setting Up Polled Transmit

(Not Available for Color Fax)....................................... 7-11

Auto Dial Numbers and Dialing Options...................................... 8-1

Storing Numbers for Easy Dialing............................................. 8-1

Storing One Touch Dial Numbers....................................... 8-1

Storing Speed Dial Numbers...............................................8-2

Changing One Touch and Speed Dial Numbers.................. 8-3

Setting Up Groups for Broadcasting ................................... 8-4

Dialing Options .......................................................................... 8-5

One Touch Dialing .............................................................. 8-5

Speed Dialing ...................................................................... 8-5

Access Codes and Credit Card Numbers............................. 8-6

Search .................................................................................. 8-6

Broadcasting (Not Available for Color Fax)....................... 8-7

Pause.................................................................................... 8-8

Hold..................................................................................... 8-8

Redial................................................................................... 8-8

Tone/Pulse (For Canada only)............................................. 8-8

Remote Fax Options (Not Available for Color Fax).................... 9-1

Fax Forwarding/Paging.............................................................. 9-1

Programming a Fax Forwarding Number............................ 9-1

Programming Paging Number............................................. 9-1

Setting Fax Storage .................................................................... 9-2

Changing Remote Retrieval Access Code.................................. 9-2

Remote Retrieval........................................................................ 9-3

Using Remote Retrieval Access Code................................. 9-3

Remote Commands ............................................................. 9-4

Retrieving Memory Status List ........................................... 9-5

Retrieving Fax Messages..................................................... 9-5

Changing Fax Forwarding Number..................................... 9-6

xii

Printing Reports............................................................................ 10-1

MFC Settings and Activity....................................................... 10-1

To Print a Report ............................................................... 10-1

Transmission Verification (Xmit) Report.......................... 10-2

Activity Report Interval..................................................... 10-2

Making Copies............................................................................... 11-1

Basic Copy Operations............................................................. 11-1

Making Multiple Copies.................................................... 11-1

Memory Full Message....................................................... 11-2

Temporary Copy Settings......................................................... 11-2

Using Enlarge/Reduce Key ............................................... 11-2

Using the Quality Key....................................................... 11-3

Using the Options Key ...................................................... 11-4

2in1 ............................................................................... 11-5

4in1 .............................................................................. 11-5

Changing Default Copy Settings.............................................. 11-6

Paper Type......................................................................... 11-7

Copy Quality ..................................................................... 11-7

Color Adjustment .............................................................. 11-7

Copy Contrast.................................................................... 11-8

Single Color (One Color) .................................................. 11-8

Legal Limitations ..................................................................... 11-9

Walk-Up Video Printing............................................................... 12-1

Getting Started.......................................................................... 12-1

Auto Switch....................................................................... 12-1

Color Video Printing................................................................ 12-2

Black & White Video Printing................................................. 12-2

Temporary Video Print Setting................................................ 12-2

Using the Quality Key....................................................... 12-2

Using the Options Key ...................................................... 12-3

Changing Default Settings ....................................................... 12-5

Paper Type......................................................................... 12-6

Video Printing Quality ...................................................... 12-6

Video Type........................................................................ 12-6

Print Size ........................................................................... 12-7

Video Printing Color Adjustment...................................... 12-7

Video Printing Contrast..................................................... 12-8

Video Capture to PC ................................................................ 12-8

Walk-Up PhotoCapture Center™ (For MFC 7400C only) ........ 13-1

General Description.................................................................. 13-1

Getting Started.......................................................................... 13-1

DPOF Printing................................................................... 13-2

Printing Thumbnails.......................................................... 13-2

xiii

Printing Images.................................................................. 13-3

Using the Option Key........................................................ 13-4

Changing Default Settings........................................................ 13-6

Paper Type......................................................................... 13-7

Setting PhotoCapture Center

™

Quality..............................13-7

Photo Brightness................................................................ 13-7

Photo Contrast ................................................................... 13-7

Color Adjustment .............................................................. 13-8

Color Enhancement ........................................................... 13-8

Setting Up the MFC and PC to Work Together......................... 14-1

Using the Brother Machine with Your PC............................... 14-1

Before You Install Multi-Function Link® Pro.......................... 14-1

Computer Requirements.................................................... 14-2

Using a bi-directional IEEE-1284 compliant parallel cable to

Connect the MFC to the PC (Using Windows® 95, 98, 98SE, ME, Windows NT® Workstation Version 4.0 and

Windows® 2000 Professional) .............................................. 14-2

Notice to PC User.............................................................. 14-2

How to Attach the Filter Core to a BI-directional Parallel

Cable:............................................................................ 14-3

Using Windows® 95, 98, 98SE and ME............................ 14-4

Using Windows® 2000 Professional.................................. 14-8

Using Windows NT® Workstation Version 4.0............... 14-12

Using a USB Cable to Connect the MFC to the PC

(Using Windows® 98, 98SE, ME and Windows® 2000

Professional Only) .............................................................. 14-17

Notice to Computer Users ............................................... 14-17

Using Windows

98, 98SE, ME...................................... 14-18

Using Windows® 2000 Professional................................ 14-24

Installing the Brother Software .............................................. 14-27

To install Multi-Function Link® Pro

(Main Application):..................................................... 14-27

To Install Automatic E-mail Printing

(Optional Application): .......................................... 14-28

To Register Your MFC 7300C/MFC 7400C On-Line

(For USA only):...................................................... 14-29

To view On-Line Documentation:.............................. 14-29

To Install PhotoPrinter Pro For MFC 7400C only);... 14-30

To View Brother Support Information: ...................... 14-30

xiv

Helpful Hints for Windows® 95/98/98SE/ME/

2000 Professional or Windows NT® 4.0..................... 14-31

Receiving Faxes into the PC

(For MFC 7400C only)....................................................... 14-32

Using the MFC as a Printer ......................................................... 15-1

Features .................................................................................... 15-1

Printer Driver............................................................................ 15-1

Choosing the Right Kind of Paper ........................................... 15-2

Multi-purpose Sheet Feeder..................................................... 15-2

Loading Paper.................................................................... 15-3

Simultaneous Printing/Fax....................................................... 15-3

Printer Operation Keys............................................................. 15-4

Reset Key........................................................................... 15-4

Ink Management Key........................................................ 15-4

Turning Off Bi-directional Printing................................... 15-4

Printer Driver Settings ................................................................. 16-1

Using the Brother MFC 7300C/MFC 7400C Printer Driver.... 16-1

The Paper Tab .......................................................................... 16-1

Paper Size.......................................................................... 16-2

User Defined Paper Size.................................................... 16-3

Orientation......................................................................... 16-3

Copies................................................................................ 16-3

Collate........................................................................... 16-3

Reverse Order ............................................................... 16-4

Paper Thickness................................................................. 16-4

Scaling............................................................................... 16-4

2 in 1 ............................................................................. 16-4

Paper Source...................................................................... 16-4

Feeder............................................................................ 16-4

The Quality/Color Tab............................................................. 16-5

Quality............................................................................... 16-6

Media................................................................................. 16-6

Document .......................................................................... 16-7

Color/Mono ....................................................................... 16-7

Color ............................................................................. 16-7

Mono............................................................................. 16-7

Color Matching............................................................. 16-7

Custom Setting .................................................................. 16-8

Halftone Pattern............................................................ 16-8

True2Life ...................................................................... 16-8

Using the Windows®-Based Brother Control Center................. 17-1

Brother Control Center............................................................. 17-1

AutoLoad the Brother Control Center............................... 17-2

How to Turn Off AutoLoad............................................... 17-2

Using the Scan Keys................................................................. 17-2

Using the Control Panel Keys.................................................. 17-2

Scan Image ........................................................................ 17-3

Scan/OCR.......................................................................... 17-3

Scan to E-mail ................................................................... 17-3

Brother Control Center Features .............................................. 17-4

Scanning Operations.......................................................... 17-4

Copy Operations................................................................ 17-5

PC Fax Operation (For MFC 7400C only)........................ 17-5

Scanner Settings for Scan, Copy and PC Fax Buttons...... 17-5

Global Settings .................................................................. 17-5

Setting Up the Scanner Configurations............................. 17-6

To access the Scanner Configurations screen: .................. 17-6

Perform an Operation from the Control Center Screen..... 17-6

Scan to File............................................................................... 17-7

Scanner Settings ................................................................ 17-7

Destination Folder ............................................................. 17-8

Send Scan to E-mail................................................................. 17-8

Scanner Settings ................................................................ 17-9

Email Application.............................................................. 17-9

File Attachments................................................................ 17-9

Conversion Options.........................................................17-10

Format......................................................................... 17-10

Show QuickSend Menu .............................................. 17-10

QuickSend List............................................................ 17-10

Send Scan to Word Processor ................................................ 17-11

Scanner Settings .............................................................. 17-11

Word Processor ............................................................... 17-12

User Defined Button............................................................... 17-13

Scanner Settings .............................................................. 17-13

Target Application........................................................... 17-13

Copy/Two on One Copy......................................................... 17-14

Scanner Settings .............................................................. 17-14

Copy Settings................................................................... 17-14

xvi

Send a Fax (For MFC 7400C only)........................................ 17-15

Scanner Settings .............................................................. 17-15

FAX Settings................................................................... 17-16

Using ScanSoft™ PaperPort® for Brother/TextBridge®............. 18-1

Using ScanSoft™ PaperPort® and TextBridge®........................ 18-1

Viewing Items in ScanSoft™ PaperPort®........................... 18-2

Organizing Your Items in Folders..................................... 18-2

Links to Many Other Applications.................................... 18-3

Using ScanSoft™ TextBridge® OCR

(Converting Image Text to Text You Can Edit)........... 18-3

Importing Items from Other Applications......................... 18-4

Exporting Items in Other Formats..................................... 18-4

Scanning a Document............................................................... 18-4

TWAIN COMPLIANT ..................................................... 18-4

Accessing the Scanner....................................................... 18-5

Scanning a Document into the PC..................................... 18-5

Settings in the Scanner Window........................................ 18-6

Resolution:.................................................................... 18-6

Color Type:................................................................... 18-6

Size:............................................................................... 18-7

Custom:......................................................................... 18-7

Adjust:........................................................................... 18-7

Paper: ............................................................................ 18-8

Video Capture:.............................................................. 18-8

PreScanning an Image....................................................... 18-8

How to use PreScan to adjust an image:....................... 18-8

Video Capture from the PC.................................................... 18-10

Connecting Your Video Equipment................................ 18-10

To connect your video equipment: ............................. 18-10

Capturing An Image........................................................ 18-10

To capture a frame as an image: ................................. 18-11

Using Multi-Function Link® Pro Software................................. 19-1

Introduction.............................................................................. 19-1

Brother Resource Manager................................................ 19-1

MFC Remote Setup.................................................................. 19-2

Multi-Function Link® Pro Main Menu

(For MFC 7400C only)................................................. 19-3

Sending a Fax from Your PC

(For MFC 7400C only)......................................................... 19-3

xvii

Sending a Fax from the Main Menu.................................. 19-4

Sending a Fax from a Windows® Application................... 19-5

Receiving Faxes into the PC

(For MFC 7400C only)......................................................... 19-5

Checklist for Your PC ....................................................... 19-5

Viewing Received Faxes................................................... 19-6

PhotoCapture Center™ (MFC 7400C only) ................................ 20-1

Introduction.............................................................................. 20-1

PhotoPrinter 2000 Pro ....................................................... 20-2

Overview of Basic Steps .......................................................... 20-2

Using Automatic E-Mail Printing................................................ 21-1

For Windows® 95/98/98SE, ME only ...................................... 21-1

To Access the On-Line Documentation........................ 21-1

Using the Brother MFC with a New Power Macintosh® G3,

G4 or iMac™/iBook........................................................................ 22-1

Set up Your USB Equipped Apple® Macintosh® G3,G4 or

iMac™ with Mac OS 8.5/8.51/8.6/9.0 ................................... 22-1

Notice to Computer Users ................................................. 22-1

Installing the Brother Printer and Scanner Drivers.................. 22-2

Installing PaperPort®......................................................... 22-2

Using Brother Printer driver with your Apple® Macintosh®.... 22-3

Using Brother TWAIN Scanner Driver with Your Apple®

Macintosh®............................................................................ 22-5

Accessing the Scanner....................................................... 22-6

Scanning a Document into Your Macintosh G3, G4 or

iMac .............................................................................. 22-6

Settings in the Scanner Window........................................ 22-7

Image............................................................................. 22-7

Resolution.................................................................................22-7

Color Type................................................................................22-7

Scanning Area............................................................... 22-8

Business Card Size........................................................ 22-8

Miscellaneous................................................................ 22-9

Brightness.................................................................................22-9

Contrast......................................................................... 22-9

Color Sync Dialog......................................................... 22-9

Scanner Profile............................................................ 22-10

PreScanning an Image..................................................... 22-11

xviii

Important Information................................................................. 23-1

Standard Telephone and FCC Notices..................................... 23-1

Federal Communications Commission (FCC)

Declaration of Conformity (For USA only).................. 23-3

Industry Canada Compliance Statement

(For Canada only)..................................................... 23-3

ENERGY STAR® Compliance Statement.................... 23-3

Important Safety Instructions........................................ 23-3

Trademarks........................................................................ 23-5

25 26

Troubleshooting and Routine Maintenance............................... 24-1

Troubleshooting ....................................................................... 24-1

Frequently Asked Questions (FAQs) ................................ 24-1

Brother Bulletin Board...................................................... 24-1

Error Messages.................................................................. 24-2

Document Jam................................................................... 24-3

Printer Jam or Paper Jam................................................... 24-4

If You Are Having Difficulty with Your MFC................. 24-6

How to Improve Print Quality.................................................. 24-8

Cleaning the Print Head..................................................... 24-8

Aligning Ink Cartridges..................................................... 24-9

Turning Off Bi-directional Printing................................. 24-10

Packing and Shipping the MFC ............................................. 24-10

Routine Maintenance.............................................................. 24-12

Cleaning the MFC Printer Platen .................................... 24-13

Replacing the Ink Cartridges........................................... 24-13

Glossary........................................................................................... G-1

Specifications...................................................................................S-1

Product Description....................................................................S-1

Fax.............................................................................................. S-1

Printer......................................................................................... S-2

Controller............................................................................. S-3

Print Media..........................................................................S-3

Consumable Items...............................................................S-3

27 28

Index..................................................................................................I-1

Remote Retrieval Access Card...................................................... R-1

xix

Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For added clarification, illustrations of some screen displays will help you choose the correct key presses.

boldface Bold typeface identifies a specific key on the FAX/MFC control panel. italics Italics typeface emphasize an important point, or refer you to related

bubble dot Bubble Dot typeface identifies the messages on the LCD of the

Warnings detail precautions you must take to avoid possible personal injury.

topic.

FAX/MFC.

Cautions specify procedures you must follow or avoid to prevent possible damage to the FAX/MFC.

Notes tell you the proper response for a situation that may occur.

Note

FYI tips provide details about how the current operation interacts with other features.

Improper Setup alerts you to devices and procedures that are not compatible with the FAX/MFC.

1 - 1

INTRODUCTION

Test Sheet Procedures (For USA Only)

After programming your Station ID, please fill out the TEST SHEET included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed. (See

Setting Station ID, page 5-1.)

When this document is received, a confirmation sheet will be sent back to your MFC. In order to receive a response, be sure to set up your Station ID.

USA 1-908-685-9283 (fax)

INTRODUCTION

1 - 2

MFC 7300C and MFC 7400C Control Panel Overview

15 1412

Liquid Crystal Display (LCD)

LCD displays messages to help you set and operate your MFC.

Redial/Pause

Redials the last number called. Also inserts a pause in autodial numbers.

Color Printer Keys:

Ink Management

Cleans the ink print heads and/or resets the ink dot counter after replacing an ink cartridge.

Reset

Clears data from the printer memory, and then resets and restores to the factory default settings.

Color Copy Keys:

Enlarge/Reduce

Lets you reduce or enlarge copies depending on the ratio you select.

Options

You can change the setting of Copy, Video printing and PhotoCapture

™

Center (For MFC 7400C only).

Quality

Use this key to temporarily change the quality for Copy and Video Printing and PhotoCapture Center

™

(For MFC 7400C only).

Mono Copy

Makes a black-and-white or singlecolor copy.

Color Copy

Makes a full-color copy.

Hold

Lets you put calls on hold.

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the MFC. (Only for Canada: # key lets you switch the dialing type during a telephone call from “PULSE” to “TONE”.

One T ouch Keys

These 4 keys give you instant access to previously stored phone numbers.

Shift

To access memory locations 5 through 8 in the One Touch keys hold down the Shift key.

Search/Speed Dial

Lets you look up numbers stored in the dialing memory. Also lets you dial stored phone numbers by pressing a # and a two-digit number.

1110

1 - 3

INTRODUCTION

Stop

Stops a fax, cancels an operation, or exits from function mode.

Start

Starts an operation, such as sending a fax.

Fax Keys:

Receive Mode

Use to select how the MFC will handle incoming calls.

Resolution

Sets the resolution when you send a fax.

Color Scanner Keys:

Scan Image

Press this key to scan a color picture into your graphics application for viewing and editing.

Scan/OCR

Press this key to start scanning a text document. ScanSoft TextBridge will

™

convert it to editable text and display it in your word processor application for further editing.

Scan to E-mail

Press this key to start scanning an original into your E-mail application, setting it up automatically as an attachment.

Resolution Indicator Lights

These LEDs show the resolution mode you selected.

Programming Keys:

Function

Lets you access the function and programming mode.

(Left Arrow) (Right Arrow) Volume

Moves the LCD cursor to the left or right. Adjusts speaker, ring and handset volume.

Set

Stores a function setting in the MFC. Also use this key whenever you want to broadcast faxes to many different locations, maximum of 158 locations at once.

INTRODUCTION

1 - 4

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press Start, and they continue for about 40 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your MFC line, so you can know if you are receiving a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVE. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVE.

When your MFC answers in FAX/TEL mode, the MFC listens for CNG tones and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your MFC

Note

line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD to your MFC.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your MFC for this feature to work.

1 - 5

INTRODUCTION

Assembly and Connections

Packing List

Make sure you have the following items:

Ink Cartridges

For USB Cable

For Bi-directional IEEE 1284

Handset Curled Cord

Telephone Handset

Document Wire Extension

Paper Tray

Owner’s Manual

Paper Wire Extension

Cable Tie

Document Support

Telephone Line Cord

Reference Guide for Improving Print Quality

StartCard

Brother Color Suite CD-ROM

Caution

Do NOT throw away the filter cores and cable ties by accident. You will need them to meet FCC Emission Requirements when you connect the MFC to your computer using USB cable and bi-directional IEEE-1284 compliant parallel cable.

ASSEMBLY AND CONNECTIONS

2 - 1

If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA),

Note

1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you may void your warranty.

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C).

Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the MFC’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

WARNING

■ Never install telephone wring during a lightning storm.

■ We recommend that this product be used with a surge protection device to protect the

product against lightning storms.

■ Never install a telephone jack in a wet location unless the jack is specifically designed

for a wet location.

■ Never touch telephone wires or terminals that are not insulated unless the telephone

line has been disconnected at the network interface.

■ Use caution when installing or modifying telephone lines.

■ Avoid using a telephone (other than a cordless type) during an electrical storm. There

may be a remote risk of electric shock from lightning.

2 - 2

ASSEMBLY AND CONNECTIONS

NO !

■ Do not use the telephone to report a gas leak in the vicinity of the leak.

■ For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the

equipment and should be easily accessible.

■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger

telecommunications line cord.

Assembly

Connect the handset.

Connect the curled handset cord to the MFC and the other end to the handset.

Connect the power cord.

There is no ON/OFF switch. When you plug in the power cord, the power goes on and the screen alternately displays.

WARNING

■ The MFC must be grounded using a 3-prong plug.

■ Since the MFC is grounded through the power outlet, you can protect yourself from

potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your MFC, by disconnecting the telephone line first, and then the power cord.

■ Lightning and power surges can damage this product! We recommend that you use a

quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

Connect the telephone line cord.

Connect one end of the telephone line cord to the jack on the MFC and the other end to a modular wall jack.

SET CARTRIDGES

PLS OPEN COVER

ASSEMBLY AND CONNECTIONS

2 - 3

Caution

Operating the MFC before you install the ink cartridges will permanently damage the print head.

Handset Curled Cord

Power Cord

Telephone Line Cord

Attach the paper wire extension to the multi-purpose sheet feeder.

Paper Wire Extension

2 - 4

ASSEMBLY AND CONNECTIONS

Attach the plastic document support.

Document Support

Attach the paper tray to the paper output slot, and pull out the plastic extension.

Caution

Please attach the paper tray to prevent paper jams and maintain print quality.

Plastic Paper Tray

Extension

ASSEMBLY AND CONNECTIONS

2 - 5

Attach the document wire extension.

Document Wire Extension

Load paper in the multi-purpose sheet feeder (paper cassette).

A Fan the paper

well. Gently insert the paper.

Paper Guide Line

Make sure the print side is toward you and the paper level is stacked below the paper guide line.

B Adjust the guide

to fit the paper width.

Paper width Guide

2 - 6

ASSEMBLY AND CONNECTIONS

Installing the Ink Cartridges

Check that you turned on the power (by plugging in the power cord). The screen alternately displays

SET CARTRIDGES

PLS OPEN COVER

Open the control panel cover by pulling it toward you ( ), then lift the top cover toward the back ( ). After a few seconds, the print head will move left to its

replacement position.

Top Cover

Control Panel Cover

Remove the yellow shipping cover by pulling it toward you and lifting it up and out.

Caution

■ The bottom of the yellow

shipping cover is wet with ink that will cause stains, so wipe it clean before you place it down. Keep the yellow shipping cover in a safe place. You will need it in the future when you replace the print head.

Yellow Shipping Cover

We recommend that you install the ink cartridges from left to right in this order: Black, Yellow, Cyan, Magenta.

ASSEMBLY AND CONNECTIONS

2 - 7

Open the Black ink cartridge bag and remove the ink cartridge.

Carefully remove the sealing tape from the bottom of the ink cartridge. Be sure to peel the tape in the direction away from you.

Important

To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly. Do not touch the ink opening on the cartridge or the removed tape.

Opening

Peel in the direction away from you!

Each color has its own correct position. Match the markings of the color indicators on the cartridge holder as a guide. Then, gently insert the Black ink cartridge by tilting it toward you and then pressing it backward until it clicks into place.

Repeat Steps 4–6 to install each color ink cartridge.

After installing all ink cartridges, close the top cover and control panel cover until they click into place. Your MFC enters a “head cleaning” cycle for approximately 6 minutes. The MFC goes online to set the ink dot counter for each color, so the MFC can warn you with an error message when ink is running low.

2 - 8

ASSEMBLY AND CONNECTIONS

Caution

Make sure the paper is loaded in the multi-purpose sheet feeder. The LCD displayes CLEANING BLACK. After the cleaning cycle is finished, the LCD shows PRESS START KEY.

Press Start within one minute. The MFC starts printing the Test Sheet. (Only during initial ink cartridge installation) The LCD shows: PRINT OK?

1.YES 2.NO

Check the print quality of the test sheet. If it is not good, clean the print head again by pressing 2. The screen will ask

PRINT OK?

1.YES 2.NO

you if the print quality is OK for each color. Press 2 for any color with a problem. You can choose several colors. After cleaning is finished, press Start. The MFC starts printing Test Sheet No. 2.

Adjust the Vertical Alignment by following the instructions printed on the Test Print page.

WARNING

If ink gets in your eyes, irrigate them with water immediately and if irritation occurs, consult a doctor.

Caution

■ DO NOT remove ink cartridges if you do not need to replace them. If you do so, it

may reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge.

■ DO NOT shake the ink cartridges. If you do so, the ink may spill when you take off

the sealing tape. If ink stains your body or clothing, wash with soap or detergent immediately.

■ If you install an ink cartridge in the wrong color position, you must clean the print

head several times after correcting the cartridge installation and before you start printing because the colors were mixed.

■ Once you open an ink cartridge, install it in the MFC and use it up within six months

of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

■ DO NOT refill the ink cartridges. Attempting to use refilled cartridges may cause

damage to the print head and will void your warranty.

If the INK EMPTY error message is on the screen display after you have

Note

installed the ink cartridges, check and make sure that the ink cartridges are installed correctly.

ASSEMBLY AND CONNECTIONS

2 - 9

Connecting the MFC

Connecting an External Telephone

Your MFC is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the back side of the MFC.

Whenever this phone (or TAD) is in use, the LCD displays EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the fax, press Hold.

The external telephone cannot be used while a function is being performed on the control panel.

Connecting an External Telephone Answering Device (TAD)

Sequence

You might choose to connect an answering system. When you have an external TAD on the same telephone line as the MFC, the

TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The MFC cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. Do not use a “toll-saver” ring setting on the TAD.

If You Subscribe to your Telephone Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your machine, use that number as a fax number and set your machine’s Answer mode to MANUAL.

If You Do Not Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of your Brother machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See illustration on page 2-11.)

Do not connect a TAD elsewhere on the same phone line. (unless you have the Distinctive Ring service.)

2 - 10

ASSEMBLY AND CONNECTIONS

Connections

The external TAD must be plugged into the left side of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack.

Plug the telephone line cord from the wall jack into the left side of the MFC, in the jack labeled LINE.

Plug the telephone line cord from your external TAD into the left side of the MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does not apply).

Record the outgoing message on your external TAD (see below).

Set the TAD to answer calls.

Set the Receive Mode to TAD:ANSWER MACH.

ASSEMBLY AND CONNECTIONS

2 - 11

Outgoing Message (OGM)

Timing is important in recording this message.

Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing 51 and press Start.”

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers; when the other lines are busy and a second fax call would be received, the fax call is transferred to a line that does not have a fax machine. Your MFC

will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your MFC. (See Easy Receive, page 6-3.)

2 - 12

ASSEMBLY AND CONNECTIONS

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11 RJ14

Installing MFC, External Two-Line TAD, and Two-Line Telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2. The two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2, which is our assumption in the following Steps. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your MFC.

Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the MFC.

Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

ASSEMBLY AND CONNECTIONS

2 - 13

Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC.

Triplex Adapter

External Two Line TAD Fax Machine

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Two Line Phone

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX mode to receive faxes any time of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the MFC cannot be made.

If you are installing the MFC to work with a PBX:

It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The MFC may be used with either pulse or tone dialing telephone service (Only For Canada only).

2 - 14

ASSEMBLY AND CONNECTIONS

Custom Features on a Single Line

To learn how custom features may affect your faxing operations, see Chapter 24, Troubleshooting and Routine Maintenance.

ASSEMBLY AND CONNECTIONS

2 - 15

Note

Paper

The quality of your document can be affected by the kind of paper you use in the MFC. You can use plain paper, coated paper, transparencies, glossy paper, organizer paper, and envelopes. We recommend testing various papers before purchasing large quantities. For best results, use Brother special coated paper, glossy paper, and transparencies. (See page ii for information about ordering Brother accessories).

When you print on coated paper, transparencies, and glossy paper, be sure to select the correct media in the “Quality/Color” tab in the printer driver. When using coated paper, transparencies or glossy paper, avoid stacking by removing each page after copying or printing.

About Brother Paper

Brother paper is manufactured specifically for this MFC, to provide optimum print quality.

High Quality Coated Paper for Color Ink Jet printing—super fine mode (BP72CL for letter)

Color Ink Jet Transparencies—fine mode (BPTRL for letter) Color Ink Jet Glossy Paper—superfine mode (BPGLL for letter)

■ For optimum output quality, we recommend you use only genuine Brother

paper.

■ Brother coated (ink jet) paper is coated only on one side. Therefore, when

loading paper in the paper cassette, make sure that the whiter side (the coated side) is facing up.

■ The coated side of glossy paper is shiny. Do not touch the shiny side. Load

glossy paper in the feeder with the shiny side facing up toward you.

■ DO NOT touch the coated side of the paper or both sides of Transparencies,

because it absorbs water and perspiration easily, and might cause decreased output quality.

■ For optimum output quality, be sure to use paper appropriate for your resolution

setting.

■ Store paper in the original bag, and keep it sealed. Keep the paper flat and away

from moisture and direct sunlight and heat.

■ Transparencies designed for laser printers/copiers may stain your next

document. Use only recommended transparencies.

3 - 1

PAPER

Paper Specifications for Cassette

Paper Type Paper Size Cassette Capacity

Cut Sheet Letter, Executive 100 Sheets of 20 lb

(75 g/m

Legal 100 Sheets of 20 lb

(75 g/m Coated Paper Letter 50 Sheets Transparencies Letter 20 Glossy Paper Letter 20 Envelopes DL, COM-10, C5,

B5, Monarch Organizer K, L 10 Photo 4 Postcard 5

"x6" 10 "x7" 30

Paper Capacity for Feeder:

Cut Sheet Paper Weight 17 to 32 lb (64 to 120 g/m Sheet Feeder: Up to 0.43 inches (11mm) / Approximately 100 sheets of 20 lb (75 g/m

) Output Stacker: Approximately 50 Sheets of 20 lb (75 g/m Transparencies and glossy paper must be picked up from the paper tray one page at a time.

)

■ For fax reception paper size, see page 6-4.

PAPER

3 - 2

Print Area

The Print Area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheets and envelopes.

Cut Sheet

unprintable area

Envelopes

(inch)

Paper Type Paper Size

Fax

0.16

0.24

Cut Sheet

Letter, Legal

Mono Copy

Color Copy

0.12 0.43 0.16

Printer 0.34

Executive Printer 0.12 0.43 0.13 0.13 Organizer K, L Printer 0.12 0.43 0.13 0.13 Envelopes Printer 0.39 0.79 0.13 0.13

*Printer depends on the Printer driver. Do not use the following types of paper and envelopes:

■ Damaged, curled, wrinkled, or irregularly shaped paper and envelopes

■ Extremely shiny or highly textured paper and envelopes

■ Envelopes with clasps

■ Envelopes of baggy construction

■ Envelopes not sharply creased

■ Embossed envelopes

■ Paper and envelopes already printed with a laser printer

■ Envelopes preprinted on the inside

■ Paper and envelopes that cannot be arranged uniformly when stacked

3 - 3

PAPER

On-Screen Programming

User-Friendly Programming

We have designed your Multi-Function Center with on-screen programming. User-friendly programming helps you take full advantage of all the functions your MFC has to offer. (See Using This Manual, page 1-1.)

Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

You can access the Function Mode by pressing Function. The screen displays:

Then press 1 for Fax Functions—OR— press 2 for Printer Functions— OR—press 3 for Copy Functions—OR—press 4 for Video Functions—OR—press 5 for PhotoCapture Center MFC 7400C only).

When you enter the Function Mode, your MFC displays a list of Level One Functions from which you can choose. These function options appear one after the other on the display. Select an option by pressing Set when the option appears on the LCD.

You can “scroll” more quickly through options by pressing screen displays your selection, press Set. Use passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order. When you finish a function, the screen displays ACCEPTED.

If you want to exit the Function Mode, press Stop.

Note

™

Functions (For

1.FAX

2.PRINTER

3.COPY

4.VIDEO

5.PHOTOCAPTURE

. When the

to scroll backward if you

ON-SCREEN PROGRAMMING

4 - 1

Alternating Displays

When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below. It appears when you place an original in the ADF to tell you that you can dial a number and send a fax, or you can make a copy.

FAX: NO. & START COPY: PRESS COPY

Function Selection Table

You can probably perform most of these programming settings without the Owner’s Manual. To help you understand the function selections, options and settings that are found in the MFC programs, use the Function Selection Table below.

1. Fax Functions

1. INITIAL SETUP

Function Description Factory Setting Page

1. DATE/TIME

2. STATION ID

3. BEEPER

4. VOLUME AMPLIFY

5. AUTO DAYLIGHT

6. TONE/PULSE (For Canada only)

7. LOCAL LANGUAGE (For Canada only)

Enter date and time for the

2001 1/1 00:00 5-1 LCD display and heading on fax transmissions.

Program your name, fax

— 5-1 number and telephone number to appear on each transmitted page.

Adjust volume level of

LOW 5-3

beeper. For the hearing-impaired,

OFF 5-5 you can set the volume to the VOL AMPLIFY:ON setting on a permanent or temporary basis.

Changes for Daylight

OFF 5-6 Savings Time automatically.

Selects dialing mode. TONE 5-3

Allows you to change the LCD Language to French.

ENGLISH See

French

Manual

4 - 2

ON-SCREEN PROGRAMMING

2. SETUP RECEIVE

Function Description Factory Setting Page

1. RING DELAY

Number of rings before MFC answers in FAX/TEL, FAX,

RING DELAY:

6-2

MANUAL, or TAD mode.

2. F/T RING TIME

Sets the time for “double

20 6-3

ring” in FAX/TEL mode.

3. EASY RECEIVE

Receive fax messages without

ON 6-3

pressing the Start key.

4. REMOTE CODE

Personalize the codes to

ON ( 51, #51) 6-5 activate and deactivate the MFC from a remote location.

5. REDUCTION

6. PAPER

Reduces size of image. AUTO 6-4 Selects size of paper for

LETTER 6-5

received faxes.

7. POLLING RX

Sets up your MFC to poll

OFF 6-6

another fax machine.

3. SETUP SEND

Function Description Factory Setting Page

1. COVERPG SETUP

Automatically sends a cover

OFF 7-6

page you program.

2. COVERPAGE MSG

Programs customized

— 7-6

message for fax cover page.

3. CONTRAST

Changes lightness or darkness

AUTO 7-2

of a fax you are sending.

4. RESOLUTION

Allows you to change

STANDARD 7-11

resolutions page by page.

5. OVERSEAS MODE

Adjusts for sometimes difficult

OFF 7-8

overseas transmissions.

6. CALL RESERVE

7. DELAYED FAX

8. POLLED TX

Sends a fax, then speak. OFF 7-9 Sends documents later. — 7-10 Sets up your MFC with a

OFF 7-11 document to be retrieved by another fax machine.

9. REAL TIME TX

You can send a fax without

OFF 7-4 using memory.

0. BATCH TX

Sends all delayed faxes that are

OFF 7-10

to the same fax number and at the same time as one transmission.

ON-SCREEN PROGRAMMING

4 - 3

4. REMAINING JOBS

Function Description Factory Setting Page

Checks which jobs are in

6-8, 7-5 memory or cancel a delayed fax or polling job.

5. SET AUTO DIAL

Function Description Factory Setting Page

1. ONE-TOUCH DIAL

Dials numbers stored in memory

— 8-1

by pressing only one key.

2. SPEED-DIAL

Dials numbers stored in

— 8-2 memory by pressing only four keys.

3. SETUP GROUPS

Sets up a Group number for

— 8-4 broadcasting.

6. PRINT REPORTS

Function Description Factory Setting Page

1. XMIT REPORT

2. ACT. REPORT

3. AUTO DIAL

4. TEL. INDEX

5. HELP

6. USER SETTINGS

7. MEMORY STATUS

8. ORDER FORM

Print lists and reports of activity. (Details in Chapter 10.)

OFF 10-2

INTERVAL: OFF

— 10-1

10-2

7. REMOTE FAX OPT

Function Description Factory Setting Page

1. FAX FWD/PAGING

Sets MFC to forward fax

OFF 9-1

messages–OR–to call your pager.

2. FAX STORAGE

Stores incoming faxes in

OFF 9-2

memory for remote retrieval.

3. REMOTE ACCESS

Personalizes code for

159 9-2

retrieving faxes.

4. PRINT FAX

Prints incoming faxes stored

— 6-6 in the memory.

4 - 4

ON-SCREEN PROGRAMMING

0. TEL SERVICE

Function Description Factory Setting Page

1. DISTINCTIVE

Uses the phone company

OFF 6-8 Distinctive Ring subscriber service to register the ring pattern with the MFC.

2. CALLER ID

View or print a list of the last 30

— 6-10

Caller IDs stored in memory.

2. Printer Functions

Function Description Factory Setting Page

1. TEST PRINT

2. VERTICAL ALIGN

3. BI-DIR PRINT

Use these functions when you need to adjust the print quality.

— 24-8 — 24-9

ON 15-4

3. Copy Functions

Function Description Factory Setting Page

1. PAPER TYPE

Identifies the type of paper in

PLAIN PAPER 11-7

the cassette.

2. QUALITY

Selects Draft, Normal, High

NORMAL 11-7

or Photo copy quality.

3. COLOR ADJUST

Adjusts the amount of Red,

— 11-7

Green, or Blue in copies.

4. CONTRAST

5. ONE COLOR

Adjusts the contrast. — 11-8 Selects a single color to use,

OFF=Black 11-8 instead of Black, when you use the Mono Copy key.

ON-SCREEN PROGRAMMING

4 - 5

4. Video Functions

Function Description Factory Setting Page

1. PAPER TYPE

Identifies the type of paper in

PLAIN PAPER 12-6

the cassette.

2. QUALITY

3. VIDEO TYPE

Selects Normal or High print. NORMAL 12-6 Selects Moving or Still video

MOVING 12-6

signal.

4. PRINT SIZE

Selects the size you want the

4"x3" 12-7

captured frame to print.

5. COLOR ADJUST

Adjusts the amount of Red,

— 12-7 Green, or Blue in video printing.

6. CONTRAST

Adjusts the contrast. — 12-8

5. PhotoCapture Center™ Function (For MFC 7400C only)

Function Description Factory Setting Page

1. PAPER TYPE

Identifies the type of paper in

PLAIN PAPER 13-7

the cassette.

2. QUALITY

Selects Normal, High or

HIGH 13-7

Photo print.

3. BRIGHTNESS

4. CONTRAST

5. COLOR ADJUST

Adjusts the brightness. — — Adjusts the contrast. — — Adjusts the amount of Red,

— 13-8 Green or Blue in color printing.

6. TRUE2LIFE

Adjusts white balance,

—— sharpness and chroma of an image.

4 - 6

ON-SCREEN PROGRAMMING

Initial Setup

Getting Started

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other

settings remain unaffected.

Press Function, 1, 1, 1.

Enter the last two digits of the year and press Set.

Enter two digits for the month (for example, enter 09 for September, or 10 for October) and press Set.

Enter two digits for the day (for example,

06) and press Set.

Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM) and press Set.

Press Stop. The LCD now displays the date and time you set, and displays it whenever the MFC is in Standby mode.

YEAR:XX

MONTH:XX

DAY:XX

TIME:XX:XX

Setting Station ID

You can store your name, fax number, and telephone number to be printed on all fax pages that you send. (See Composing Electronic Cover Page, page 7-6.)

Press Function, 1, 1, 2.

Enter your fax number (up to 20 digits) and press Set. You must enter a fax number to proceed.

Enter your telephone number (up to 20 digits) and press Set. If your telephone number and fax number are the same, enter the same number again.

The telephone number you enter is used only for Call Back Message and Cover Page features.

Use the dial pad to enter your name (up to 20 characters) , and press Set. (See

Entering Text, page 5-2.)

FAX:

TEL:

NAME:

INITIAL SETUP

5 - 1

Press Stop. The screen returns to the date and time.

If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing.

Entering Text

When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special characters.

By pressing the appropriate number key the correct number of times, you can access the character you want.

Press Key one time two times three times four times

2 ABC 3 DEF 4 GH I 5 JKL 6 MNO 7 PQRS 8 TUV 9 WXY Z

Inserting spaces

To enter a space, press once between numbers and twice between characters.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop; all letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters.

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press

5 - 2

INITIAL SETUP

to move the cursor to the right.

Special characters and symbols

Press , # or 0 repeatedly to move the cursor under the special character or symbol you want, then press to select it.

Press for (space) ! “ # $ % & ’ ( ) * + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press 0 for É À È Ê Î Ç Ë Ö 0

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into your fax machine, complete the steps described on page 5-1.

If you do not enter a fax number, no additional information can be entered.

Setting Tone/Pulse Dialing Mode (For Canada only)

Your fax machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode.

Press Function, 1, 1, 6.

Press or to select TONE or PULSE and press Set.

Press Stop to exit.

DIALING:TONE?

DIALING:PULSE?

INITIAL SETUP

5 - 3

Setting Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error, and at the end of fax sending or receiving.

Press Function, 1, 1, 3.

Press or to select your setting.

When the screen displays the setting you want, press Set.

Press Stop to exit.

Choosing the Handset Volume

Before you begin to use the machine, you must decide if you need to set the handset volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards.

VOLUME AMPLIFY: OFF This default setting is appropriate if none of the users are hearing-impaired. During a conversation, users can press Volume to adjust the volume to LOW or HIGH. When the handset is replaced, the handset volume will remain until you change it again.

VOLUME AMPLIFY: ON—TEMPORARY This setting is appropriate if some of the users are hearing-impaired. During a conversation, users can press Volume the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of LOW.

VOLUME AMPLIFY:ON—PERMANENT Choose VOL AMPLIFY:ON—PERMANENT if all of the users are hearing-impaired. During a conversation, users can press Volume the control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of AMPLIFY.

or on the control panel to adjust

or on the control panel

or on

When you press Volume or on the control panel to adjust the volume, the display shows the setting you are choosing. Each key press changes the volume to the next setting.

WARNING

It is important that you do not choose PERMANENT unless all the users are hearing-impaired. Otherwise, the default setting of AMPLIFY may

damage the hearing of some users.

5 - 4

INITIAL SETUP

Setting Volume Amplify

Please carefully read Choosing the Handset Volume, page 5-4 before you do the following steps:

Press Function, 1, 1, 4.

If none of the users are hearing-impaired, press or to select VOL AMPLIFY:OFF? and press Set, then go to Step 4—OR—If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON? and press Set.

If all the users are hearing-impaired, press or to select PERMANENT? and press Set—OR— If only some of the users are hearingimpaired, select TEMPORARY? and press Set.

Press Stop to exit.

VOL AMPLIFY:ON? SELECT <- -> & SET

PERMANENT? SELECT <- -> & SET

TEMPORARY? SELECT <- -> & SET

Setting the Speaker Volume

You can adjust the speaker volume when your machine is onhook (after the machine is onhook dialing). You can turn the speaker off or you can select a speaker volume level. The default setting is the lowest volume.

Press

or to adjust the volume level. The display shows the setting you

are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Setting the Ring Volume

You can adjust the ring volume when your MFC is idle. You can turn the ring OFF or you can select a ring volume level.

Press

or to adjust the volume level. With each key press, the MFC rings

so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Memory Storage

In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, SET AUTO DIAL, REMOTE FAX OPT, plus the COVERPG SETUP and COVERPAGE MSG functions (from SETUP SEND) are stored permanently. You may have to reset the date and time.

INITIAL SETUP

5 - 5

Turning On Automatic Daylight Savings Time

You can set the machine to change automatically for Daylight Savings Time by resetting itself forward one hour in the Spring and backward one hour in the Fall.

Press Function, 1, 1, 5.

Press or to select ON (or OFF) and press Set.

Press Stop to exit.

5.AUTO DAYLIGHT

5 - 6

INITIAL SETUP

Setup Receive

Basic Receiving Operations

Choosing the Receive Mode

There are four different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the screen displays the setting you want to use.

LCD How it works When to use it

MANUAL (manual receive)

FAX (automatic receive)

FAX/TEL* (Fax/Telephone)

TAD:ANSWER MACH. (External Telephone Answering Device)

You control the phone line and must answer every call yourself.

The MFC automatically answers every call as a fax.

The MFC controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (double ring) for you to pick up the call.

The external TAD automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can also use this mode with Distinctive Ring.

For dedicated fax lines. You cannot receive a voice call but you can call out.

You cannot have an answering machine on the same line, even if it is on a separate wall jack on the same line. You cannot use the telephone company’s Voice Mail in this mode.

Use this mode if you have an external answering machine on your phone line.

*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have

extension phones on the line, keep the Ring Delay to 4 rings.

SETUP RECEIVE

6 - 1

To select or change your Receive Mode

Press Receive Mode. The screen displays your current selection.

FAX ONLY

FAX/TEL

TAD:ANSWER MACH.

MANUAL

Continue to press Receive Mode until your new selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Receive Mode setting.

If you are changing the Receive Mode while in another operation, the screen returns to that operation.



09/06 15:25 FAX

Current Receive Mode

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, keep the Ring Delay default setting of 4. (See Easy Receive, page 6-3, Operation from Extension Telephone, and For FAX/TEL Mode only, page 6-5.)

Press Function, 1, 2, 1.

Press or to select how many times the line rings before the MFC answers (00–04) and press Set. If you select 00, the line doesn’t ring at all.

Press Stop to exit.

6 - 2

SETUP RECEIVE

Setting F/T Ring Time (For FAX/TEL Mode only)

If you set the receive mode to FAX/TEL, you’ll need to determine how long the MFC will send you its special double ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the MFC rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double ring. However, you can answer the call on any extension phone (in a separate wall jack) on the same line as the MFC. (See Operation from Extension Telephone, page 6-5.)

Press Function, 1, 2, 2.

Press or to select how long the MFC will ring to alert you that you have a voice call and press Set.

Press Stop to exit. Now, when a call comes in and the MFC

is set to FAX/TEL mode, all phones on this line will ring the number of times you selected in Ring Delay.

You can let the MFC pick up and detect if it’s a fax or voice call. If it’s a fax call, the MFC prints the fax. If it’s a voice call, the MFC signals you with a double ring for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the double ringing, the MFC continues for the set time.

RING TIME:20 SEC

Easy Receive

When you use this feature, you don’t have to press Start when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see “RECEIVE” on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your MFC does the rest. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the MFC receive the call only if you’ve answered it at the MFC. Selecting OFF means you’ll have to activate the MFC yourself, by pressing Start or by pressing 5 1 if you are not at your MFC. (See Operation from Extension Telephone, 6-5 and For FAX/TEL Mode only, 6-5)

If you’ve set the feature to ON, but your MFC doesn’t automatically connect a fax call when you lift an external or extension phone handset, press the Fax Receive code 5 1. At the MFC, lift the handset and press Start.

Press Function, 1, 2, 3.

Use or to select ON, SEMI or OFF and press Set.

Press Stop to exit.

SETUP RECEIVE

6 - 3

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your MFC. If you choose AUTO, your MFC chooses the level of reduction for you.

Press Function, 1, 2, 5.

Use or to select the reduction ratio you want—AUTO, 100%, 88%, 83% or 70% and press Set. Choose 100% if you don't want a reduction.

Press Stop to exit.

Recommended Reductions

If your paper is letter size (8.5" x 11"), and the incoming fax is

letter size, select 88% A4, select 83% legal size, select 70%

If your paper is legal size (8.5" x 14"), and the incoming fax is

letter size, select 100% A4, select 100% legal size, select 88%

If your paper is A4 (8.2" x 11.6"), and the incoming fax is

letter size, select 100% A4 size, select 88% legal size, select 70%

5.REDUCTION

6 - 4

SETUP RECEIVE

Setting Paper Size

You can use three sizes of paper for printing your faxes — letter, legal and A4. When you change the kind of paper you have loaded in the MFC, you will need to change the setting for paper size, so your MFC will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit on the paper in your MFC.

Press Function, 1, 2, 6.

Press or to select LETTER, LEGAL or A4 and press Set.

Press 1 to change the reduction setting —OR—Press 2 to go to Step 5.

Press or to select AUTO, 100%, 88%, 83% or 70% and press Set.

Press Stop to exit.

6.PAPER

CHANGE REDUCTION

1.YES 2.NO

Advanced Receiving Operations

Operation from Extension Telephone

If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the MFC starts to receive a fax. (See Easy Receive, page 6-3.)

If the MFC answers a voice call and double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone. (See F/T Ring Time, page 6-3.)

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the MFC phone, press Start, then hang up. At an extension phone, press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press

5 1 and wait for the phone to be disconnected (the screen displays RECEIVE)

before you hang up. (Your caller will have to press Start to send the fax.)

For FAX/TEL Mode only

When the MFC is in FAX/TEL mode, it will use the F/T Ring Time (double ringing) to alert you to a voice call. If you’re at the MFC, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press # 5 1 between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the MFC by pressing

5 1.

SETUP RECEIVE

6 - 5

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Answer Code is # 5 1.

If you are always disconnected when accessing your external TAD remotely,

Note

try changing the Fax Receive Code from 5 1 to # # # and the Telephone Answer Code from # 5 1 to 9 9 9.

Press Function, 1, 2, 4.

Press or to select ON (or OFF) and press Set.

If you want to, enter a new Fax Receive Code, then press Set.

If you want to, enter a new Telephone Answer Code, then press Set.

Press Stop to exit.

REMOTE ACT.:ON?

FAX RECEIVE:*51

TEL ANSWER:#51

Printing a Fax in Memory

If you have Fax Storage ON for remote retrieval, you can still print a fax in the memory when you are at your MFC. (See Setting Fax Storage, page 9-2.)

Press Function, 1, 7, 4.

Press Start.

After printing is finished, press Stop to exit.

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

6 - 6

SETUP RECEIVE

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press Function, 1, 2, 7.

POLLING RX:OFF? SELECT <- -> & SET

Press or to choose ON and press Set.

Enter the fax number you are polling.

Press Start. The screen displays DIALING.

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed.

Press Function, 1, 2, 7.

ENTER FAX NO. 

PRESS START KEY 

POLLING RX:OFF? SELECT <- -> & SET

Press or to select Polling ON and press Set.

Specify the destination fax machines you wish to poll, using One Touch, Speed Dial, a Group or the dial pad. You must press Set between each location.

Press Start.

POLLING RX:ON?

ENTER FAX NO. 

PRESS START KEY

ACCEPTED

Your MFC will poll each number or group member in turn for a document.

DIALING

SETUP RECEIVE

6 - 7

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See Checking Job Status, page 7-5.)

Press Function, 1, 4. Any waiting jobs appear on the display. If no job is waiting, the screen displays “NO JOB WAITING.”

If you have more than two jobs waiting, press or to select the job you want to cancel and press Set. —OR— If you have only one job waiting, go to step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Press Stop to exit.

4.REMAINING JOBS

Distinctive Ring

This MFC feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you’ll know which phone number is ringing. This is one way you can have a separate phone number for your MFC.

Your MFC has a Distinctive Ring function, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the new Distinctive Ring pattern, that was assigned by the Telephone Company, so your MFC can recognize its incoming calls. (Call your Telephone Company if you don’t know your ring pattern.)

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function.

You can register only one Distinctive Ring pattern with the MFC. Some ringing patterns cannot be registered.

■ The MFC will answer only calls to its registered number.

■ To have your TAD answer only the main number, the MFC must be in Manual

Mode.

■ In FAX/TEL or FAX mode, the MFC will answer all numbers on the phone line.

6 - 8

SETUP RECEIVE

Registering the Distinctive Ring Pattern

If you are not sure which ring pattern you have, call your Telephone Company. Then assign that pattern in the steps below.

Set the MFC to MANUAL mode.

Press Function, 1, 0, 1. The screen displays the current setting of this feature.

Press or to select DISTINCTIVE:SET? and press Set.

Press or to select the prestored ring pattern you want to assign and press Set. (You will hear each pattern as you scroll through the four patterns.) Be sure to choose the pattern assigned by the Telephone Company.

Ring

Pattern

Rings

DISTINCTIVE:OFF?

DISTINCTIVE:SET?

1 2 3 4

Press Stop to exit. Once you’ve registered the Distinctive Ring pattern in your MFC, you can turn

this feature ON or OFF. To change the setting, follow steps 1 to 4 above, selecting ON or OFF.

long - long short - long - short short - short - long very long (normal pattern)

SETUP RECEIVE

6 - 9

Caller ID

The Caller ID feature lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings.

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

■ You will see the first 16 characters of the number or name.

■ OUT-OF-AREA display means call originates outside your Caller ID service

area.

■ PRIVATE CALL display means the caller has intentionally blocked

transmission of information.

■ CALL PICKUP display remains on screen when no Caller ID information was

transmitted. If both the name and number are received, the screen displays only the name.

You can print a list of Caller ID information received by your MFC. (See Printing Caller ID List below.)

Caller ID service varies with different carriers. Call your local phone company to determine what kind of service is available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.

Press Function, 1, 0, 2.

Press or to select DISPLAY #? and press Set. If the name was not received, it will not be displayed.

Press or to scroll through the Caller ID memory to select the Caller ID you want to view and press Set. The screen shows the caller’s name and number and the date and time of the call.

Press or to return to the Caller ID listing—OR—Press Stop to exit.

Printing Caller ID List

Press Function, 1, 0, 2.

Press or to select PRINT REPORT, and press Set.

Press Start.

6 - 10

SETUP RECEIVE

Call Waiting Caller ID

The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service offered by many local telephone companies.The feature displays the telephone number (or name, if available) of Call Waiting callers on your MFC’s screen.

To answer a Call Waiting signal while you’re talking on the phone, ask the other party if you can put them on Hold a minute to catch the other call. The screen displays the Caller ID.

Press Search/Speed Dial to switch to the second call.

To switch back to the first call, press Search/Speed Dial again.

Either caller can hang up at any time. However, if you hang up you will disconnect both callers.

SETUP RECEIVE

6 - 11

Setup Send

Before You Begin

Using the ADF (Automatic Document Feeder)

■ Documents must be between 5.8 and 8.5 inches wide, and 5 and 14 inches long.

■ Make sure you place originals face down, top edge first.

■ Adjust the paper guides to fit the width of your document.

Originals are Face Down in the ADF

Paper Guides

■ The automatic document feeder (ADF) can hold up to 20 pages, feeding each

one individually through the MFC. Use standard (20 lb/75g/m using the ADF.

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric. Make sure documents written with ink are completely dry.

7 - 1

SETUP SEND

) paper when

Sending Faxes with Multiple Settings

When you send a fax you can choose any combination of the available settings: add a coverpage and select a comment; set the contrast or resolution; send using overseas mode, call reservation, delayed fax, polling transmission or real time transmission. After each function is accepted, the display will ask if you want to enter other settings:

■ Press 1 if you want to select additional settings. The display returns to the

SETUP SEND menu—OR— Press 2 if you are finished choosing settings, and go to the next step.

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Resolution

When you have an original in the ADF, you can use the Resolution key to change the default setting. Press Resolution continuously until you see the lights change to the setting you want. For standard, turn Fine & Photo lights off. (See Multiple Resolution Transmissions, page 7-11.)

Standard—For most typed documents. (No lights) Fine—Good for small print; transmits slower than standard resolution. Photo—Use when document has varying shades of gray; slowest transmission

time. Color fax—Use to send the original in color. You can also change the fax resolution to S.Fine. Please see Multiple

Note

Resolution Transmission, page 7-11.

Contrast

If your original is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a very dark original.

Place the original face down in the ADF.

Press Function, 1, 3, 3.

Press or to select AUTO, S.LIGHT or S.DARK and press Set.

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to step 5.

Enter a fax number

Press Start to send a fax.

SETUP SEND

7 - 2

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Place the original face down in the ADF.

Pick up the handset and listen for a dial tone.

Enter the fax number you want to call (you can enter the digits using the dial pad, or you can enter a One Touch or Speed Dial number or you can call using Search). (See One-Touch Dialing, page 8-5.)

When you hear the fax tone, press Start.

Replace the handset.

Automatic Transmission

This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset.

Place the original face down in the ADF.

Enter the fax number using the dial pad, One Touch, Speed Dial or Search. (See Speed Dialing, page 8-5.)

Press Start.

Color Fax transmission

Your Multi-Function Center allows you to transmit a color fax.

Place the original face down in the ADF.

Press Resolution to select the Color Fax.

Enter the fax number using the dial pad, One Touch, Speed Dial or Search.

Press Start.

When you are sending a color fax, the MFC starts sending the fax without scanning the original into memory.

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to retry the number.

If you’re sending a fax automatically and the line is busy, the MFC will automatically redial up to three times at 5 minute intervals.

7 - 3

SETUP SEND

Dual Access (Not Available for Color Fax)

You can scan up to 50 documents into the fax memory, even while the machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you’re scanning, except Polling.

If you try to scan in and store a 51st fax, the machine will send it immediately, without storing it in memory.

If you get a MEMORY FULL message while scanning the first page of a fax,

Note

press Stop to cancel scanning. If you get a MEMORY FULL message while scanning in a subsequent page, you’ll have the option to press Start to transmit the pages scanned so far, or to press Stop to cancel the operation.

Place the original in the ADF.

Enter the fax number.

Press Start. The machine starts scanning the document and the screen displays the job number (#XX) of the fax and how much memory is available. Then the machine starts dialing. You can immediately repeat steps 1 through 4 for the next fax.

Your machine normally operates in Dual Access mode. However, to send a

Note

color fax, you must override Dual Access and use Real Time Transmission. The number of pages you can scan into memory varies with the data they

contain.

Real Time Transmission

When you are sending a fax, the MFC will scan originals into memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending the fax. If memory becomes full, the MFC will send the document in real time, even if REAL TIME TX is set to OFF.

Sometimes you may want to send an important document immediately, without waiting for memory transmission. You can set REAL TIME TX to ON.

Place the original face down in the ADF.

Press Function, 1, 3, 9.

To change the default setting, press or

to select ON (or OFF) and press Set.

Go to Step 5—OR—For the next fax transmission only, press

For the next fax only, press or to select ON (or OFF) and press Set.

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6.

Enter fax number and press Start.

or to select NEXT FAX ONLY and press Set.

9.REAL TIME TX

REALTIME TX:ON?

SETUP SEND

7 - 4

A color fax will be sent even if REALTIME TX is set to OFF.

Checking the Job Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the screen displays NO JOB WAITING.) (See Canceling a Job in Memory below.)

Press Function, 1, 4.

If you have multiple jobs waiting, press or to scroll through the list.

Press Stop to exit.

Canceling a Job in Memory

You can cancel tasks you’ve scheduled, such as Polling Transmit, as well as all faxes waiting in Memory to be sent. (See Checking Job Status above.)

Press Function, 1, 4. Any waiting jobs appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, press or to select the job you want to cancel and press Set. —OR— If you have only one job waiting, go to step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Press Stop to exit.

4.REMAINING JOBS 

7 - 5

SETUP SEND

Basic Sending Operations

Composing Electronic Cover Page

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. (See One Touch and Speed Dialing, page 8-5.)

The cover page indicates your Station ID, and the number of pages you’re sending. If you have Cover page Setup set to ON, the number of pages remains blank. (Function, 1, 3, 1.) (See Setting Station ID, page 5-1.)

You can select a comment to include on your cover page.

1.COMMENT OFF 

2.PLEASE CALL

3.URGENT 

4.COFIDENTIAL

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 5-2 to help enter characters. (See Composing Your Own Comments below.)

5.(USER DEFIND) 

6.(USER DEFIND)

Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message functions will change the default settings.

Composing Your Own Comments

You can set up two custom comments.

Press Function, 1, 3, 2.

Press or to choose position 5 or 6 for your customized comment and press Set.

Use the dial pad to enter your customized comment and press Set. (See Entering Text, page 5-2.)

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 to exit.

SETUP SEND

7 - 6

Cover Page For Next Fax Only

Make sure the Station ID is set up. (See page 5-1.) This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

Place the original face down in the ADF.

Press Function, 1, 3, 1.

When the screen displays NEXT FAX ONLY?, press Set.

Press or to select ON (or OFF) and press Set.

Press or to select one of the standard or custom comments and press

Set.

Enter two digits to indicate the number of pages you are sending, and press Set. (Enter 0 0 to leave the number of pages blank.) If you make a mistake, press Z to back up and reenter the number of pages.

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 8.

Enter the fax number you’re calling.

Press Start.

Always Send Cover Page

Make sure Station ID is set up (See page 5-1). This feature does not work without the Station ID.

You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Press Function, 1, 3, 1.

Press or to select COVERPAGE:ON? and press Set.

If you selected ON, press or to select one of the standard or custom comments and press

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 to exit if you are finished choosing settings.

Set.

7 - 7

SETUP SEND

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Press Function, 1, 3, 1.

Press or to select PRINT SAMPLE? and press Set.

Press Start. Your MFC prints a copy of your cover page.

TO:

FROM:

FAX: TEL:

COMMENT:

- - -

COVER PAGE

- - -



PAGE[S] TO FOLLOW

- - -

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Place the original face down in the ADF.

Press Function, 1, 3, 5.

Press or to select ON (or OFF) and press Set.

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 5.

Enter the fax number you’re calling.

Press Start.

5.OVERSEAS MODE

SETUP SEND

7 - 8

Call Reservation

You can send a fax and let the other party know that you want to speak to him after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your MFC will ring. Lift the handset to have a conversation. You must register your Station ID to set Call Back Message to ON.

If you set Call Reservation and Call Back message to ON, your MFC leaves a message if the other party does not answer.

Place the original face down in the ADF.

Press Function, 1, 3, 6.

Press or to select CALL RESERVE:ON? (or OFF) and press Set.

The screen displays the current setting for Call Back Message.

Press or to select ON (or OFF) and press Set.

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 6.

Enter the fax number.

Press Start.

If you’ve set Call Reservation to ON, pick up your handset if the MFC rings. You cannot use automatic redial with Call Reservation. You cannot use Call

Reservation with Delayed Transmission or with Polling.

CALL RESERVE:OFF

CALL BACK:OFF?

CALL BACK:ON?

Print Sample Call Back Message

Press Function, 1, 3, 6.

Press or to select PRINT SAMPLE? and press Set.

Press Start.

7 - 9

SETUP SEND

Delayed FAX (Not Available for Color Fax)

During the day you can store up to 50 documents in memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3. Step 3 will display the time you entered last. Press Set to accept it, or enter another time for this fax.

Place the original face down in the ADF.

Press Function, 1, 3, 7.

Enter the time you want the fax to be sent, in 24-hour format and press Set. (For example, enter 19:45 for 7:45 PM.)

Press 1 to leave the originals waiting in the ADF—OR—Press 2 to scan the document into memory.

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6.

Enter the fax number.

Press Start. The MFC will wait to send the fax at the time you set up.

The number of documents you can scan into memory varies with the data they contain.

1.DOC 2.MEMORY

ENTER FAX NO. 

PRESS START KEY

Delayed Batch Transmission (Not Available for Color Fax)

Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.

Press Function, 1, 3, 0.

Press or to select ON (or OFF) and press Set.

Press Stop to exit.

BATCH TX:ON?

SELECT <- -> & SET

SETUP SEND

7 - 10

Multiple Resolution Transmission (Not Available for Color Fax)

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

Place the original face down in the ADF.

Press Function, 1, 3, 4.

Press or to select resolution for page 1, then press Set.

Repeat Step 3 for subsequent pages.

Press Stop when you’re finished.

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 7.

Enter the fax number you’re calling.

Press Start.

STANDARD—For most typed documents. FINE—Good for small print; transmits slower than standard resolution. S.FINE—Good for small print or art work; transmits slower than fine

resolution. PHOTO—Use when document has varying shades of gray; slowest transmission time.

Setting Up Polled Transmit (Not Available for Color Fax)

Polled Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it.

Place the original to be retrieved face down in the ADF.

Press Function, 1, 3, 8.

Press or to choose POLLED TX:ON? and press Set.

Press 1 to select DOC if you want your MFC to scan the printed document at the time it is polled—OR—Press 2 to select MEMORY.

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to step 6.

7 - 11

SETUP SEND

POLLED TX:OFF? SELECT <- -> & SET

1.DOC 2.MEMORY

Press Start.

If you pressed 1 in Step 4, the printed document remains in the ADF until your

Note

MFC is polled. If you must use your MFC before the polled transmit occurs, you must cancel this job.

SETUP SEND

7 - 12

Auto Dial Numbers

and Dialing Options

Storing Numbers for Easy Dialing

You can set up your MFC to do three types of easy dialing: One Touch, Speed Dial and Groups for Broadcasting faxes.

If you loose electrical power, auto dial numbers in memory will not be lost.

Storing One Touch Dial Numbers

You can store 8 fax/phone numbers that you can dial by pressing one key (and Start). You also can store names with these numbers. When you press a One Touch dial location, the screen displays the name or number as the call is dialed.

One Touch Dialing, page 8-5.)

(See

One Touch keys are not the dial pad keys. They are the 4 keys (numbers 1–4) located underneath the dial pad. Numbers 5-8 are accessed by holding down shift while you press the appropriate One Touch key.

Press Function, 1, 5, 1.

Press the One Touch key where you want to store a number. To store a number in locations 5–8, press Shift, then press a key. (One-Touch key 1 is pre-programmed for Brother fax-back system, USA only. You can override it if you wish.) The screen displays the location you selected.

Enter a number (up to 20 digits) and press Set. If you want to enter a pause in the dialing sequence (for example, to wait for an “outside line” ), press Redial/Pause as you’re entering digits. Pressing Redial/Pause enters a 3.5 second pause when the number is dialed, and a dash appears on the screen.

Use the dial pad to enter the name (up to 15 characters) and press Set. You can use the chart on page 5-2 to help you enter letters—OR—To store the number without a name, press Set.

Press or to select the type of number and press Set.

NAME:

FAX a fax only number TEL a telephone (voice) number FAX/TEL both a fax and telephone (voice) number

8 - 1

AUTO DIAL NUMBERS AND DIALING OPTIONS

Return to Step 2 to store another One Touch number—OR—Press Stop to exit. When you dial an AUTO DIAL number, the screen displays the name you’ve

stored, or, if you haven’t stored a name, the number you’ve stored. If you need to store a pause longer than 3.5 seconds, press Redial/Pause two

Note

or more times.

Storing Speed Dial Numbers

You can store Speed Dial numbers, so when you dial you only have to press four keys. The MFC has 100 Speed Dial locations.

Press Function, 1, 5, 2.

Use the dial pad to enter a two-digit location (00-99) and press Set.

Enter the number (up to 20 digits) and press Set.

Use the dial pad to enter the name (up to 15 characters) and press Set. You can use the chart on page 5-2 to help you enter letters—OR—Press Set and go to Step 6 to store the number without a name.

The screen prompts you to select the type of number this is. Press or to select the type of number and press Set.

FAX A fax number TEL A telephone (voice) number FAX/TEL Both a fax and telephone number

SPEED-DIAL? #

#05: ENTER & SET

NAME:

Return to Step 2 to store another Speed Dial number—OR—Press Stop to exit.

AUTO DIAL NUMBERS AND DIALING OPTIONS

8 - 2

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either

1. CHANGE—OR—2. EXIT.

Press 1 to change the number stored, or press 2 to exit without making a change.

Enter a new number and press Set.

• If you want to erase the whole number, press Stop when the cursor is to

the left of the digits. The letters above and to the right of the cursor will be deleted.

• If you want to change a digit, use the digit you want to change, then type over it.

Follow the directions beginning at Step 4 in Storing One Touch Numbers and Storing Speed Dial Numbers.

or to position the cursor under

8 - 3

AUTO DIAL NUMBERS AND DIALING OPTIONS

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and Start). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 107 numbers to one large Group. (See

Storing One Touch Dial Numbers, page 8-1 and Storing Speed Dial Numbers,

page 8-2 and Broadcasting, page 8-7.)

Press Function, 1, 5, 3.

Select a One Touch key where you wish to store the Group number. (For example, press One Touch key 2.)

Use the dial pad to enter the Group number and press Set. (For example, press 1 for Group 1).

To include One Touch or Speed Dial numbers in the Group, enter them as if you were dialing. For example, for One Touch number 5, press One Touch key 5. For Speed Dial location 09, press the Search/Speed Dial button, then press 0, 9 on the dial pad. The LCD shows

51, #09.

Press Set. to accept the numbers for this group.

Use the dial pad and the chart on page 5-2 to enter a name for the group and press Set (For example, NEW CLIENTS).

Press Stop to exit. You can print a list of all One Touch and Speed Dial numbers. (See Chapter 10,

Printing Reports.)

SELECT ONE-TOUCH

SETUP GROUP:GO ENTER & SET

G01:*O5#O9

NAME: ENTER & SET

AUTO DIAL NUMBERS AND DIALING OPTIONS

8 - 4

Dialing Options

You can use your MFC to make voice telephone calls, by dialing manually, or by using Search, One Touch or Speed Dial memory. When you dial an auto dial number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the fax number you’ve stored.

One Touch Dialing

Pick up the handset.

When you hear a dial tone, press the One Touch key of the location you will want to call. (See

To hang up, replace the handset. If you try to use a One Touch location with no number stored in it, you will hear

a warning sound, and the LCD will display NOT REGISTERED for 2 seconds.

If you are sending a fax, press Start after pressing the One Touch key. If you

Note

picked up the handset, press Start when the receiving fax machine answers with fax tones.

Speed Dialing

Pick up the handset.

When you hear a dial tone, press Search/Speed Dial, press #, then press the two-digit Speed Dial location. (See

To hang up, replace the handset. If you are sending a fax, press Start after entering the Speed Dial number. If

Note

you picked up the handset, press Start when the receiving fax machine answers with fax tones.

Storing One Touch Dial Numbers, page 8-1.)

Storing Speed Dial Numbers, page 8-2.)

8 - 5

AUTO DIAL NUMBERS AND DIALING OPTIONS

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press Start. (See

Touch Dial Numbers

You can store “555” on One Touch key 3 and “7000” on One Touch key 2. If you press One Touch 3, 2, and Start, you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One Touch 3 and press 7, 0, 0, 1 using the dialing pad.

If you must wait for another dial tone at any point in the dialing sequence, store

Note

a pause at that point in the number by pressing Redial/Pause. Each key press adds a 3.5 second delay.

, page 8-1.)

Storing One

Search

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically. (See

Numbers

Press Search/Speed Dial, then enter the first letter of the name you’re looking for.

Press or to search the memory.

When the screen displays the name you want to call, pick up the handset.

Press Start to begin dialing.

When the call is over, hang up.

, page 8-1 and Storing Speed Dial Numbers, page 8-2.)

Storing One Touch Dial

AUTO DIAL NUMBERS AND DIALING OPTIONS

8 - 6

Broadcasting (Not Available for Color Fax)

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Set key, you can include Groups, One Touch locations, Speed Dial locations and up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can "broadcast" faxes automatically to up to 158 different locations from the MFC. However, available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer.

Although the easiest way to broadcast is to press Group keys, you can include One Touch, Speed Dial, and manually dialed numbers in the same broadcast. You must press Set between each of these locations. Use the Search to help you choose the numbers easily. (See

This feature is NOT available for faxing images in color. After the broadcast is completed, a Broadcast Report will be printed

automatically to let you know the results.

■ To stop the broadcasting in progress, press Stop. The LCD display asks if you

want to cancel all locations or only the location that is being sent.

■ Enter the long dialing sequence numbers as you normally would, but keep in

mind that each key counts as one location, so the number of locations you can call becomes limited.

■ If the line is busy or for some other reasons a connection could not be made

while broadcasting, the MFC will redial the number automatically.

■ If the memory is full, press Stop to abort the job or press Start to send the

portion that is in the memory (if more than one page has been scanned.)

Place the original face down in the ADF.

Enter a number using One Touch, Speed Dial, Group number or Search. Example: Group number

Press Set. You will be prompted to press the next number.

Enter the next number. Example: Speed Dial

Press Set.

Enter the fax number. Example: Manual dialing, using the dial pad.

Press Start. Your MFC will read the original into memory and then start sending faxes to the numbers you entered.

Setting Up Groups for Broadcasting, page 8-4.)

8 - 7

AUTO DIAL NUMBERS AND DIALING OPTIONS

Pause

Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Hold

Press Hold to put a call on Hold.

You can replace the handset without disconnecting the call.

Pick up the MFC handset. (Picking up an extension handset will not release the call from Hold.)

Redial

If the last number you dialed was busy, press Redial/Pause for easy dialing.

Tone/Pulse (For Canada only)

If you have pulse dialing service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press #. Any digits dialed after this send tone signals.

When you hang up, the MFC returns to pulse dialing service.

AUTO DIAL NUMBERS AND DIALING OPTIONS

8 - 8

Remote Fax Options

(Not Available for Color Fax)

Fax Forwarding/Paging

You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

Press Function, 1, 7, 1.

Press or until the screen displays FAX FORWARD? and press Set.

The screen prompts you to enter the number of the fax machine where faxes will be forwarded. Enter the forwarding number (up to 20 digits) and press Set.

Press Stop to exit.

Programming Paging Number

When Paging is selected, your MFC dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory.

Press Function, 1, 7, 1.

Press or until the screen displays PAGING? and press Set.

Enter your pager phone number (up to 20 digits) followed by # # and press Set. Do not include the area code if it is the same as that of your MFC.

For example, 1 8 0 0 5 5 5 1 2 3 4 # #.

If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your MFC telephone number, press # #, then press Set. For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # # —OR— If you do not need a PIN, press Redial/Pause, enter the fax number of your MFC, then press # # and press Set. For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

FAX FORWARD?

FWD#: ENTER & SET

PAGING?

PAG#: ENTER & SET

9 - 1

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

Press Stop to exit. You cannot change a Paging number or PIN remotely.

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.

Press Function, 1, 7, 2. The screen prompts you to choose a fax setting.

Press or to select ON (or OFF) and press Set.

Press Stop to exit. If there are faxes in memory when you

turn the Fax Storage OFF, the screens prompts you to erase any faxes in memory. If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data is not erased, and Fax Storage remains on. (See Printing a Fax in Memory, page 6-6.)

FAX STORAGE:OFF? SELECT & SET

ERASE ALL FAX?

1.YES 2.NO

Changing Remote Retrieval Access Code

Enter your Remote Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. (See Operation from Extension Telephone, page 6-5.)

Press Function, 1, 7, 3.

Enter a three-digit number from 000 to 999 and press Set. The “ ” cannot be changed. (Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code.)

Press Stop to exit.

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

9 - 2

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid.

Using Remote Retrieval Access Code

Dial your MFC phone number from a fax machine using touch tone.

When your MFC answers, immediately enter your Remote Retrieval Access Code (1 5 9 ).

The MFC signals the kinds of messages received:

1 long beep — Fax message(s) No long beeps — No messages

The MFC then prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, the MFC hangs up. If you enter an invalid command, the MFC beeps three times.

Press 9 0 to reset the MFC when you’re finished.

Hang up. If your MFC is set to Manual mode, you can access it by waiting about 2

Note

minutes, then entering the Remote Retrieval Access Code within 30 seconds.

9 - 3

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

Remote Commands

Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command.

Remote Commands Operation Details

95 Changing Fax Forwarding

/Paging setting

1 OFF If you hear one long beep, the change is accepted. If you hear three 2 Fax Forwarding 3 Paging 4 FAX FWD No.

6 Fax Storage ON You can turn FAX STORAGE to ON or OFF. 7 Fax Storage OFF

96 Retrieve a fax

1 Memory Status List Enter the number of a remote fax machine to receive the Memory 2 Retrieve all faxes 3 Erase fax from the memory If you hear one long beep, you can erase fax message(s) from the

97 Check the Receiving Status

1 FAX You can check whether your MFC has received any faxes . If yes,

98 Change Receive Mode

1 TAD If you hear one long beep, you can change the Receive Mode. 2 FAX/TEL 3 FAX

90 Exit After a long beep, you can exit remote retrieval.

short beeps, you cannot change it because the conditions have not been met (Example: registering paging number). You can register your fax forwarding number by using 4. FAX FWD NO. (see page 9-6). Once you have registered the number, the MFC will change automatically to FAXFWD:ON mode. Then retrieve a Memory Status List by entering 961 (see page 9-5) to make sure that the Fax Forwarding number you registered is correct in the List.

Status List or stored fax message(s). (See page 9-5.)

memory.

you will hear one long beep. If no, you will hear three short beeps.

If you hear three short beeps, you cannot change it.

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

9 - 4

Retrieving Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ).

When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number of the remote fax machine where you want the Memory Status List forwarded (up to 20 digits), and then press # #.

You cannot use and # as dial numbers. However, if you want to store a

Note

pause, press #.

After you hear your MFC beep, hang up and wait. Your MFC calls the remote fax machine. The remote fax machine prints the Memory Status List.

Retrieving Fax Messages

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ).

As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number of the remote fax machine where you want your fax messages forwarded (up to 20 digits), and then press # #.

You cannot use and # as dial numbers. However, if you want to store a

Note

pause, press #.

After you hear your MFC beep, hang up and wait. Your MFC calls the remote fax machine. The remote fax machine prints your fax messages.

9 - 5

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ).

When you hear two short beeps, use the dial pad to press 9 5 4.

Enter the new number of the remote fax machine where you want your fax messages forwarded (up to 20 digits), then press # #.

You cannot use and # as dial numbers. However, if you want to store a

Note

pause, press #.

To retrieve the Memory Status List, when you hear two short beeps, use the dial pad to press 9 6 1.

Use the dial pad to enter the number of the remote fax machine (up to 20 digits), and then press # #.

After you hear your MFC beep, hang up and wait. Your MFC calls the remote fax machine. The remote fax machine prints the Memory Status List showing the new forwarding number.

Check the forwarding number. If the forwarding number is incorrect, return to Step 1 to reset it.

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

9 - 6

Printing Reports

MFC Settings and Activity

You can print the following lists and reports:

1.XMIT REPORT

2.ACT.REPORT

3.AUTO DIAL

4.TEL.INDEX

5.HELP

6.USER SETTINGS

7.MEMORY STATUS

8.ORDER FORM

Choose if you would like a Transmission Verification Report printed after all faxes you send.

Activity Report lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order.

AUTO DIAL LIST (above), alphabetically. Help list for quick reference. Lists settings for INITIAL SETUP, SETUP

RECEIVE, SETUP SEND, PRINT REPORTS, and TEL SERVICE. The settings for REMOTE FAX OPT are included.

Lists summary information and amount of occupied memory.

Prints an accessories order form for the ordering accessories directly from Brother.

To Print a Report

Press Function, 1, 6. (See Printing Reports, page 10-1.)

Enter the number of the report you want to print. For example, press 4 to print the Telephone Index List.

For the Activity Report, also press or to select PRINT REPORT?

Note

and press Set.

Press Start.

Press Stop to exit.

10 - 1

PRINTING REPORTS

Transmission Verification (Xmit) Report

You can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful.

When the feature is OFF, the report is printed only if there’s an error during

Note

transmission. If the report indicates NG, send the fax again. When the feature is ON, the report is printed with every fax you send.

If you typically send multiple faxes to the same destinations, you may need a reminder to identify each fax transmission. You can select OFF+IMAGE or ON+IMAGE to print a portion of the first page of the fax message on the report.

Press Function, 1, 6, 1.

Press or to select OFF, OFF+IMAGE, ON or ON+IMAGE and press

Set.

Press Stop to exit.

Activity Report Interval

You can set the MFC to print activity reports at a specific interval (6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the previous section.

Press Function, 1, 6, 2.

Press or to display: INTERVAL? and press Set.

Press or to choose your setting and press Set. (If you choose 7 days, the screen prompts you to choose the day at which to begin the 7-day countdown.)

Enter the time to begin printing in 24-hour format and press Set. (For example, enter 19:45 for 7:45 PM).

Press Stop to exit.

INTERVAL?

PRINTING REPORTS

10 - 2

Making Copies

Basic Copy Operations

Your Multi-Function Center allows you to make high-quality photocopies and transparencies. Copies can be in black and white, one color, or full color. Always make sure you have paper in the cassette before making copies. Do not pull on the paper while copying is in progress.

Making One Copy

Place the original face down in the ADF.

Press Mono Copy or Color Copy.

Press Mono Copy or Color Copy again. (Make sure it’s the same key you pressed in Step 2.)

To stop the copy process and release the original, press Stop.

Making Multiple Copies

You can make multiple copies in black and white or one color using your MFC.

Place the original face down in the ADF.

Press Mono Copy or Color Copy.

Using the dial pad, enter the number of copies you want. For example, press 3, 8 for 38 copies.

Press Mono Copy or Color Copy. You must press the same button you pressed in Step 2.

Note

COPYING P.01

To sort copies, see Using the Options Key, page 11-4.

After you press Mono Copy or Color Copy, you can use the Enlarge/Reduce,

Quality and Options keys to try different combinations of settings for best results.

11 - 1

MAKING COPIES

Memory Full Message

If the memory becomes full while you are making copies, the screen displays a message:

If the MEMORY FULL message appears while you are scanning the first page of your original, press Stop to cancel. You will need to clear some faxes from memory before you can continue. If you were scanning subsequent page(s), press Mono Copy or Color Copy to print the scanned pages—OR—Press Stop to cancel.

To gain extra memory, you can turn off Fax Storage (see page 9-2).

Note

—OR—Print fax messages in memory (see page 6-6).

MEMORY FULL P.01 COPY TO COPY

STOP TO ABORT

Temporary Copy Settings

You can improve your copies by using the Copy keys: Enlarge/Reduce, Quality and

Options. These setting are temporary, and the MFC returns to its default settings when you finish copying. You can try different combinations of settings for best results.

After you press Mono Copy or Color Copy you can use Enlarge/Reduce,

Quality and Options to try different combinations of settings for best results.

Using Enlarge/Reduce Key

Place the original face down in the ADF.

Press Enlarge/Reduce.

Press or to choose an enlargement or reduction ratio and press Set. You can reduce to 93%, 87%, 75%, 50% or 25% of the original size —OR— You can enlarge to 120%, 125%, 150%, 200% or 400% —OR— For more choices select ZOOM and press Set. Use the dial pad to enter any percentage between 25% and 400%. For example, press 5, 3 to enter 53%.

Press Mono Copy or Color Copy.

Using the dial pad, enter the number of copies and press Set. —OR— To accept the default (01), press Set.

ELG/RDC:100% THEN COPY OR SET

MAKING COPIES

11 - 2

When selecting a reduction ratio, you need to know the size of the paper you registered in Function 1-2-6.

If you want to make a copy the same size as the original document size, you

Note

should choose a reduction of 93%. (For example, if you want to copy from letter to letter, you should choose a reduction of 93%.) If you are making a sort copy, see

Using the Options Key on page 11-4.

Selecting the Ratios of Fixed Reduction:

Original Document the size of…

LETTER DOCUMENT LETTER 93%

A4 DOCUMENT LETTER 87% LEGAL DOCUMENT LETTER 75%

Paper size is…

LEGAL 100%

LEGAL 93%

Recommended reduction ratio is…

Using the Quality Key

The Quality key changes the settings for copy quality (NORMAL, HIGH, PHOTO, or DRAFT).

DRAFT: Fast copy speed and lowest ink consumption. Use DRAFT

to save time (documents to be proof-read, large documents, or many copies).

NORMAL: Recommended mode for ordinary printouts. Good copy

quality with adequate copy speed.

HIGH: Better copy quality than normal and faster copy speed than

PHOTO.

PHOTO: Use this mode to copy precise images such as photographs.

PHOTO uses the highest resolution and slowest speed.

Place the original face down in the ADF.

Press Quality.

Press or to select the copy quality resolution and press Set.

QUALITY:NORMAL THEN COPY OR SET

QUALITY:NORMAL QUALITY:HIGH QUALITY:PHOTO QUALITY:DRAFT

11 - 3

MAKING COPIES

Using the Options Key

The Options key changes the settings for paper type, brightness and special copy options for the next fax only. These options will be displayed in the order of the chart below.

Press Options:

COPY:PAPER TYPE PAPER:PLAIN

PAPER:INK JET PAPER:GLOSSY PAPER:PHOTO PAPER:TRNSPRNCY

INK JET:BROTHER INK JET:OTHER

COPY:BRIGHTNESS COPY:OPTIONS

Place the original face down in the ADF.

Press Options.

Press or to select COPY:PAPER TYPE, COPY:BRIGHTNESS, or COPY:OPTIONS, and press

– + OPTIONS:STACK OPTIONS:SORT

COLOR:OFF OPTIONS:2 IN 1 OPTIONS:4 IN 1

Set.

If you selected the COPY:PAPER TYPE:

If you use premium paper, the copy quality will be improved. For best results, we recommend using Brother special paper.

Press or to select the type of paper you are using (PLAIN, INKJET, GLOSSY, PHOTO or TRANSPRNCY), and press Set.

Brother coated paper is ink jet paper.

If you are using non-Brother ink jet paper or Brother coated paper, select

Note

INK JET. If you selected INK JET:

Press or to select BROTHER (BP72CL) or OTHER (non-Brother ink jet) paper type, and press Set.

is default

To select COPY:BRIGHTNESS:

Repeat Step 3.

MAKING COPIES

11 - 4

Press to make a lighter copy—OR—press to make a darker copy, and press Set.

To select special COPY:OPTIONS:

Repeat Step 3.

Press or to select STACK, SORT, 2 IN 1 or 4 IN 1, and press Set.

2in1

4in1

SORT, 2in1 or 4in1 prints in black and white only.

Press Mono Copy or Color Copy.

Using the dial pad, enter the number of copies you want. For example, press 3, 8 for 38 copies.

Press Mono Copy or Color Copy.

11 - 5

MAKING COPIES

Brother MFC-7400C User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother Numbers

Brother fax-back system

Frequently Asked Questions (FAQs)

Brother Bulletin Board

For Customer Service

Ordering Accessories and Supplies

Compilation and Publication Notice

Quick Reference Guide

Sending Faxes

Automatic Transmission

Sending a Cover Page

Real Time Transmission

Receiving Faxes

Select Receive Mode

Manual Reception

Storing Numbers

Storing One Touch Dial Numbers

Storing Speed Dial Numbers

Telephone Operation

One Touch Dialing / Speed Dialing

Search/Speed Dial

Making Copies

Making a Single Copy

Making Multiple Copies

Sorting Multiple Copies (Black and White Copy only)

Table of Contents

Introduction

Using This Manual

Finding Information

Conventions Used in this Manual

Test Sheet Procedures (For USA Only)

MFC 7300C and MFC 7400C Control Panel Overview

About Fax Machines

Fax Tones and Handshake

ECM (Error Correction Mode)

Assembly and Connections

Packing List

Choosing a Location

Assembly

Installing the Ink Cartridges

Important

Connecting the MFC

Connecting an External Telephone

Connecting an External Telephone Answering Device (TAD)

Sequence

Connections

Outgoing Message (OGM)

Special Line Considerations

Roll Over Phone Lines

Two-Line Phone System

Converting Telephone Wall Outlets

Installing MFC, External Two-Line TAD, and Two-Line Telephone

Multi-Line Connections (PBX)

If you are installing the MFC to work with a PBX:

Custom Features on a Single Line

Paper

About Brother Paper

Paper Specifications for Cassette

Print Area

On-Screen Programming

User-Friendly Programming

Function Mode

Alternating Displays

Function Selection Table

1. Fax Functions

2. Printer Functions

3. Copy Functions

4. Video Functions

5. PhotoCapture Center™ Function (For MFC 7400C only)

Initial Setup

Getting Started

Setting Date and Time

Setting Station ID

Entering Text

Inserting spaces

Making corrections