Brother MFC-740, MFC-730 User Manual

MFC-730 MFC-740

OWNER’S MANUAL

Legal and safety requirements

Telecommunication Authorities (P.T.T.s) require that this product is manufactured specifically for the country into which it is originally imported for sale by Brother.

Brother advises that this product may not function correctly and does not offer any warranty should this product be used on any other public exchange equipment other than that of the original country of sale.

Brother also advises that any use of this equipment in other countries may render the user to prosecution according to local regulations.

APPROVED FOR CONNECTION TO TELECOMMUNICATIONS SYSTEMS SPECIFIED IN THE INSTRUCTIONS FOR USE SUBJECT TO THE CONDITIONS SET OUT THEREIN.

APPROVAL CERTIFICATE NUMBER : 610154 (MFC-730)

608761 (MFC-740)

IMPORTANT SAFETY WARNING

MAIN APPARATUS PORT (modular socket on “T” - shaped line cord connector for EXTENSION TELEPHONE or ANSWERING MACHINE)

Please ensure that any external device connected into the equipment’s external device socket meets the isolation and other safety requirements of BS6301, EN41003 or EN60950 (including Amendment 2). BABT approval of such external devices indicates compliance with one of these safety standards.

STATUTORY STATEMENTS

Your Brother fax machine (the “series apparatus”) may be used in conjunction with additional apparatus (the “main apparatus”) supplied separately, such as telephones and/or an answering machine. The total REN must not in any case exceed 4; for an explanation of REN see chap. 2.

No additional series apparatus may be connected between the incoming line and the equipment. The voltage drop at 40mA introduced by the equipment and the PSTN is 0.5V.

In case additional devices are connected downstream of your equipment, difficulties may occasionally be experienced when making calls from such downstream devices. These difficulties may include: (a) Difficulty in making calls. (b) Problems in conversation being experienced by both parties to a call.

THIS EQUIPMENT IS NOT DESIGNED FOR MAKING TELEPHONE CALLS WHEN THE POWER FAILS. ALTERNATIVE ARRANGEMENTS SHOULD BE MADE FOR ACCESS TO EMERGENCY SERVICES.

REQUEST TO INSTALL SOCKETS

This equipment needs to be connected to a new-style modular telephone socket. If your telephone line does not have such a socket, your local Telephone Area Sales Office can fit one for you. If you have extensions that need re-wiring, your Telephone Area Sales Office can also do this for you, or you can do it yourself using one of the many approved extension kits available on the market. Complete the form below and send it to your local Telephone Area Sales Office, whose address you can find in your telephone directory.

Note that a charge is made for this service.

REQUEST TO INSTALL SOCKET(S)

I/we request the installation of new style telephone socket(s).

Customer’s name........................................................................................................................

Address.......................................................................................................................................

....................................................................................................................................................

Postcode .....................................................................................................................................

Telephone number......................................................................................................................

Equipment : BROTHER MFC-730, MFC-740 APPROVAL CERTIFICATE NUMBER : 610154 (MFC-730), 608761 (MFC-740)

Special installation instructions..................................................................................................

....................................................................................................................................................

Customer’s signature...........................................................................Date ..............................

Ordering Accessories and Supplies

For the best quality results use only genuine Brother accessories. These are available from most Brother dealers or alternatively you can contact our mail order department on telephone number 0161 931 2258 or fax number 0161 931 2218.

Description Item

Ink Cartridge <black> LC02BK Ink Cartridge <cyan>(blue) LC02C Ink Cartridge <magenta>(red) LC02M Ink Cartridge <yellow> LC02Y 360 dpi High Quality Coated Paper (200 sheets) BP36CA 720 dpi High Quality Coated Paper (200 sheets) BP72CA Glossy Paper (20 sheets) BPGLA Transparancies (ink jet compatible) Print Head HD002 2MB Upgrade Memory Board (Only for MFC-740) ME2000

Brother Coated Paper is Ink Jet Paper.

Table of Contents

Introduction

MFC Setup and

Connections

Using This Manual................................................................................. 1

Finding Information.............................................................................. 1

Symbols Used In This Manual.............................................................. 2

About Fax Machines ............................................................................. 2

Fax Tones and Handshake .................................................................... 2

ECM (Error Correction Mode) ............................................................. 3

MFC-730 Control Panel Overview ..................................................... 4

MFC-740 Control Panel Overview ..................................................... 6

Packing List ............................................................................................ 9

Choosing a Location............................................................................ 10

Caution .................................................................................................. 11

Assembly ............................................................................................... 11

IMPORTANT: ................................................................................ 11

Installing the Ink Cartridges ............................................................... 17

Important ........................................................................................ 18

Multi-Line Connections (PABXs) ...................................................... 21

If you are installing the MFC to work with a PABX: ................ 21

Ringer Equivalence Number (REN)............................................... 21

Using Extension Telephones .......................................................... 22

Connecting an External Telephone Answering Device (TAD) ........... 23

Sequence......................................................................................... 23

Connections .................................................................................... 23

Outgoing Message (OGM) of External TAD ................................. 24

Connecting an External Telephone ..................................................... 24

Paper

On-Screen Programming

About Brother Paper........................................................................... 25

Paper Specifications for Cassette and Manual Slot ............................ 26

Print Area ............................................................................................ 27

User-Friendly Programming.............................................................. 29

Function Mode.................................................................................... 29

Alternating Displays ........................................................................... 30

Function Selection Table..................................................................... 30

TABLE OF CONTENTS

Initial Setup

Setup Receive

Getting Started..................................................................................... 35

Setting the Dialling Mode (Tone/Pulse) ............................................. 35

Setting the Date and Time................................................................... 35

Setting the Station ID.......................................................................... 36

Entering T ext .................................................................................. 38

Inserting spaces .............................................................................. 38

Making corrections ......................................................................... 38

Repeating letters ............................................................................. 38

Special characters and symbols ...................................................... 38

Setting the Beeper Volume.................................................................. 39

PABX and TRANSFER...................................................................... 39

Setting PABX...................................................................................... 39

Setting the Clock Change ................................................................... 40

Setting the Speaker Volume ................................................................ 40

Setting the Ring Volume ..................................................................... 41

Memory Storage ................................................................................. 41

Basic Receiving Operations................................................................ 43

Select Answer Mode ........................................................................... 43

Manual Reception (Manual Mode)..................................................... 44

Automatic Fax Only Reception (Fax Mode) ...................................... 44

Setting the Ring Delay ........................................................................ 45

Setting the F/T (Fax/Tel) Ring Time (For Fax/Tel Mode Only)......... 45

Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE)

(Only for MFC-740) ......................................................................... 46

Fax Detect ........................................................................................... 46

Printing a Reduced Incoming Document............................................ 47

Reception into Memory ...................................................................... 48

Advanced Receiving Operations ....................................................... 49

Operation from an External or Extension Telephone ......................... 49

For Fax/Tel Mode Only .................................................................. 49

Changing Remote Codes ................................................................ 50

To change Remote Codes........................................................... 50

Printing a Fax from Memory (Only for MFC-730) ............................ 50

Caller ID (Caller IDentification) (Only for the UK)........................... 51

Advantages of Caller ID ................................................................. 51

Set the Caller ID to ON....................................................................... 51

How Does the Caller ID Work? .......................................................... 52

The Caller ID Appears on the Display When Your Telephone

Rings............................................................................................. 52

Helpful Hints .............................................................................. 52

The Caller ID is Stored in Your Machine’s Memory...................... 52

Selecting a Caller ID from the Memory for Call Reply ..................... 53

To Activate Certain Network Services When Using Call Reply .... 54

Call Reply to DDI numbers via Caller ID ...................................... 54

Clearing the Caller ID Stored in Memory ...................................... 55

Printing Caller ID List .................................................................... 55

Setup Send

Setup Quick-Dial Numbers

TABLE OF CONTENTS

Polling ................................................................................................. 55

Secure Polling................................................................................. 55

Setup for Polling Receive ............................................................... 55

Setup for Polling Receive with Secure Code ................................. 56

Setup Delayed Polling Receive ...................................................... 57

Sequential Polling........................................................................... 57

Setting PC Interface Mode.................................................................. 58

Before You Begin .................................................................................. 59

Resolution ........................................................................................... 60

Contrast ............................................................................................... 60

Automatic Transmission ..................................................................... 61

Manual Transmission.......................................................................... 61

Fax Redial ........................................................................................... 61

Dual Access......................................................................................... 61

Real Time Transmission ..................................................................... 62

Basic Sending Operations................................................................... 63

Composing an Electronic Cover Page ................................................ 63

Cover Page for Next Fax Only ....................................................... 63

Always Send Cover Page ............................................................... 64

Using a Printed Cover Page............................................................ 65

Cover Page Message ........................................................................... 65

Composing Your Own Comments .................................................. 65

Advanced Sending Operations .......................................................... 66

Overseas Mode ................................................................................... 66

Call Reservation.................................................................................. 66

Print Sample Call Back Message........................................................ 67

Delayed Transmission (T imer) ........................................................... 67

Broadcasting ....................................................................................... 68

Multiple Resolution Transmission...................................................... 69

Setup for Polling Transmit.................................................................. 70

Setup for Polling Transmit with Secure Code ................................ 70

Cancelling a Job While Scanning the Document................................ 71

Checking Job Status............................................................................ 71

Cancelling a Scheduled Job in Memory ............................................. 71

Interrupting Delayed Fax and Polling Transmit Jobs ......................... 72

Storing Numbers for Easy Dialling................................................... 73

Storing One Touch Dial Numbers....................................................... 73

Storing Speed Dial Numbers .............................................................. 74

Changing One Touch and Speed Dial Numbers ................................. 75

Setting Groups for Broadcasting......................................................... 75

iii

TABLE OF CONTENTS

Telephone (Voice) Operation

Remote Fax Options

(Only for MFC-730)

Copy Operations

Making V oice Calls .............................................................................. 77

Manual Dialling .................................................................................. 77

Full-Duplex Digital Speakerphone (Only for MFC-740) ................... 77

One Touch Dialling............................................................................. 78

Speed Dialling..................................................................................... 78

Mute .................................................................................................... 78

Pause ................................................................................................... 78

On Hook Dialling................................................................................ 79

Searching Telephone Index................................................................. 79

Chain Dialling..................................................................................... 79

Tone/Pulse........................................................................................... 80

Fax/Tel Mode ...................................................................................... 80

Answering Calls with the Speaker Phone (Only for MFC-740)......... 80

Tel Key (Only for MFC-730).............................................................. 80

Fax Forwarding ................................................................................... 81

Programming a Fax Forwarding Number ........................................... 81

Setting Fax Storage.............................................................................. 82

Changing the Remote Access Code................................................... 82

Remote Retrieval.................................................................................. 83

Using Your Remote Access Code ................................................... 83

Remote Commands ........................................................................ 83

Change Fax Forwarding Setting................................................. 84

Retrieve a Fax ............................................................................ 84

Check the Receiving Status........................................................ 84

Change Answer Mode ................................................................ 84

Exit Remote Operation............................................................... 84

Retrieving the Memory Status List................................................. 85

Retrieving Fax Messages................................................................ 85

Changing the Fax Forwarding Number .......................................... 86

Basic Copy Operations........................................................................ 87

Copying One Page .............................................................................. 87

Making Multiple Copies ..................................................................... 88

Making Enlarged or Reduced Copies (Temporary Setting)................ 89

Copy Quality – Temporary Settings ................................................. 89

Using the Copy Quality Key............................................................... 90

Using the Paper Type Key .................................................................. 91

Using the Brightness Key ................................................................... 91

Copy Quality – Default Settings........................................................ 92

Changing Default Settings .................................................................. 92

Select Paper Type................................................................................ 94

Select Copy Quality ............................................................................ 95

Select Type of Original ....................................................................... 95

Colour Adjustment .............................................................................. 96

Message Manager

(Only for MFC-740)

TABLE OF CONTENTS

Copy Brightness.................................................................................. 96

Copy Contrast ..................................................................................... 96

Selecting a Single Colour (One Colour) ............................................. 97

Memory Full Message......................................................................... 97

Legal Limitations ................................................................................. 98

Introduction.......................................................................................... 99

Message Manager Mode ..................................................................... 99

Flexible Memory Settings (Message Store)...................................... 100

Setting Up Message Manager ........................................................... 100

Setting the Message Store................................................................. 101

Recording the Message Manager’s Outgoing Message

(TAD MESSAGE) .......................................................................... 101

Listening to the Outgoing Message (OGM) ................................. 102

Erasing the Outgoing Message (OGM) ........................................ 102

Activating Message Manager Mode ................................................. 102

Message Indicator ............................................................................. 103

What Happens When the Memory Is Full... ................................. 103

Playing Voice Messages and Memos ................................................ 104

Printing a Fax Message..................................................................... 104

Backup Printing Option .................................................................... 105

Erasing Messages.............................................................................. 105

To erase voice messages individually ...................................... 105

To erase messages all at once ................................................... 106

Setting the Maximum Time for Incoming Messages........................ 106

Setting the Toll Saver........................................................................ 106

ICM Recording Monitor (Call Screening)........................................ 107

Recording a Memo............................................................................ 107

Recording a Conversation................................................................. 107

Fax Forwarding/Paging..................................................................... 108

Programming a Fax Forwarding Number..................................... 108

Recording the Paging Outgoing Message (OGM) ....................... 108

Programming the Paging Number ................................................ 109

Remote Retrieval ............................................................................... 109

Using the Remote Access Code........................................................ 110

Changing the Remote Access Code.................................................. 110

Remote Control Commands...............................................................111

Remote control commands........................................................111

Detail Operation ........................................................................111

Retrieving the Memory Status List................................................... 112

Retrieving Fax Messages .................................................................. 112

Changing the Fax Forwarding Number ............................................ 112

TABLE OF CONTENTS

Using MFC as Printer

Walk-Up Video Printing

Printing Reports

Setting Up the MFC and Computer to Work Together

Features ............................................................................................... 115

Printer Driver..................................................................................... 116

Choosing the Right Kind of Paper.................................................. 116

Multi-purpose Sheet Feeder............................................................. 116

Loading Paper ................................................................................... 117

Manual Feed Slot .............................................................................. 118

Setup for Envelopes .......................................................................... 118

Simultaneous Printing/Fax............................................................... 119

Printer Operation Keys .................................................................... 119

On/Off Line Key ............................................................................... 119

Reset Key.......................................................................................... 120

Priority Key....................................................................................... 120

Ink Management Key........................................................................ 120

Turning Off Bi-directional Printing .................................................. 120

Getting Started................................................................................... 121

Auto Switch ...................................................................................... 122

Colour Video Printing....................................................................... 122

Black & White Video Printing......................................................... 123

Video Print Quality – Temporary Settings .................................... 123

Using the Copy Quality Key............................................................. 123

Using the Paper Type Key ................................................................ 124

Using the Brightness Key ................................................................. 125

Changing Default Settings................................................................ 125

Setting Paper Type ............................................................................ 126

Setting Video Printing Quality.......................................................... 127

Setting Video Type ............................................................................ 127

Setting Print Size .............................................................................. 128

Video Printing Colour Adjustment ................................................... 128

Video Printing Brightness................................................................. 129

MFC Settings and Journal ............................................................... 131

To Print a Report............................................................................... 132

Transmission Verification (Xmit) Report ......................................... 132

Journal Period ................................................................................... 132

Before You Begin ................................................................................ 135

Connecting the MFC to Your Computer ........................................... 135

Notice to PC User ............................................................................. 136

How to Attach the Filter Core to the Double Shielded Parallel

I/F Cable: .................................................................................... 136

Computer Requirements ................................................................... 137

Installing Drivers for your MFC -730 in Windows

Software / Drivers ............................................................................. 137

Installing MFC-730 Printer Driver................................................. 138

.................... 137

TABLE OF CONTENTS

If you are using Windows NT® W orkstation Version 4.0: ................ 138

If you are using Windows® 3.1 or 3.11:........................................... 140

If you are using Windows® 95 or 98: ................................................ 140

Installing Brother Drivers for your MFC-740 in Windows

Brother Drivers ................................................................................. 141

Installing Brother Drivers for your MFC-740 under Windows

Installing the Maintenance Utility on MS-DOS

Installing the MFC-740 Maintenance Utility for DOS ..................... 144

Using the MFC-740 Maintenance Utility for DOS .......................... 144

.......................... 143

...... 141

....... 142

vii

Optional Accessories

(Only for MFC-740)

PC Printing

Memory Board ................................................................................... 147

Optional Memory for the Fax Operations......................................... 147

Installing the Optional Memory Board ............................................. 148

Printer Emulation.............................................................................. 151

Using the Maintenance Utility Program for Printing from DOS

(Only for MFC-740) ........................................................................ 151

Maintenance...................................................................................... 151

Data 1 ................................................................................................ 152

Data 2 ................................................................................................ 152

Using the Brother MFC-730/740 Printer Driver .......................... 152

The Paper Tab .................................................................................... 153

Paper Size ......................................................................................... 154

User Defined Paper Size ................................................................... 154

Paper Source ..................................................................................... 155

Feeder ........................................................................................... 155

Manual Feed ................................................................................. 155

Orientation ........................................................................................ 155

Scaling .............................................................................................. 155

2 in 1 ............................................................................................. 155

1 in N ............................................................................................ 155

Copies ............................................................................................... 156

Collate........................................................................................... 156

Reverse Order ............................................................................... 156

The Quality/Colour Tab.................................................................... 157

Quality .............................................................................................. 158

Media ................................................................................................ 158

Colour/Mono..................................................................................... 159

Colour ........................................................................................... 159

Mono............................................................................................. 159

Controlling the Colour ...................................................................... 159

Document.......................................................................................... 160

Custom Setting.................................................................................. 160

Colour Matching........................................................................... 160

Halftone Pattern............................................................................ 161

Effect ............................................................................................ 161

viii

TABLE OF CONTENTS

The Control/Maintenance Tab.......................................................162

Monitor Calibration ...................................................................... 163

Bi-Directional Printing ..................................................................... 163

Maintenance...................................................................................... 163

The Cleaning Tab.............................................................................. 163

Test Print....................................................................................... 163

Cleaning........................................................................................ 164

The Printer Adjustment Tab.............................................................. 164

Vertical Alignment ........................................................................ 164

Important Information

Troubleshooting and Maintenance

Important Safety Instructions ................................................... 165

BABT Approval............................................................................ 166

Radio Interference (220-240 V Model Only) ............................... 167

IMPORTANT -For Your Safety..................................................... 168

Disconnect device .................................................................... 168

Troubleshooting.................................................................................. 169

Error Messages ................................................................................. 169

Document Jam .................................................................................. 170

Printer Jam or Paper Jam .................................................................. 171

If You Are Having Difficulty with Your MFC .................................. 174

How to Improve Print Quality......................................................... 176

Test Print........................................................................................... 176

Cleaning the Print Head .................................................................... 177

Aligning Ink Cartridges .................................................................... 177

Turning Off Bi-directional Printing .................................................. 179

Packing and Shipping the MFC ...................................................... 180

Regular Maintenance ........................................................................ 183

Cleaning the Scanner ........................................................................ 183

Cleaning the MFC Printer Platen...................................................... 183

Cleaning the Pick-up Roller.............................................................. 184

Replacing the Ink Cartridges ............................................................ 184

Specifications

Product Description........................................................................... 189

Fax Specifications .............................................................................. 189

Printer Specifications ........................................................................ 190

Printing ............................................................................................. 190

Controller .......................................................................................... 191

Print Media ....................................................................................... 191

Compilation and Publication Notice................................................. 192

Trademarks ....................................................................................... 192

Glossary............................................................................................... 193

Index .................................................................................................... 199

CHAPTER ONE

Introduction

Using This Manual

Thank you for purchasing a Brother multifunction center (MFC).

This MFC has been designed to be simple to use, with LCD screen

prompts to guide you through functions. However, you can use your

MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Help Key for assistance. Press Help/

Broadcast to print a list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents.

You will also be able to find information about a specific feature or

function by checking the Index at the back of this manual. Also,

throughout this manual, you will see special symbols alerting you to

important information, cross-references, and warnings. Illustrations of

some screen displays also help you choose the correct key-presses.

CHAPTER ONE

Symbols Used In This Man ual

Note or additional information.

The MFC may be damaged or may not work correctly if this is not observed.

Warning. Damage can result if this is not observed.

About Fax Machines

If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax T ones and Handshake

When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You will hear them when you dial and press Start, and they continue for about 40 seconds after dialling. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You will soon learn to listen for these soft beeps each time you answer a phone on your MFC line, so you can know if you are about to receive a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVING. If your MFC is set to the Fax mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVING. To cancel the receiving mode, press Stop.

INTRODUCTION

When your MFC is in Fax/Tel mode, it answers with a short beep. After

this beep, the fax machine listens for CNG tones, and then responds with

receiving tones if the CNG tones are present. If it is a voice incoming

call, the MFC makes an attention sound.

The fax “handshake” is the time in which the sending machine’s CNG

tones and the receiving machines “chirps” overlap. This must be for at

least 2 to 4 seconds, so the fax machines can understand how each is

sending and receiving the fax. The handshake cannot begin until the call

is answered, and the CNG tones only last for about 40 seconds after the

number is dialled. Therefore, it is important for the receiving machine to

answer the call in as few rings as possible. We suggest 2 rings as the

standard setting.

When you have an external telephone answering device (T AD) on your

MFC line, your T AD will determine the number of rings before the call is

answered. Pay special attention to the directions in the Installation chapter

for connecting a TAD (or answering machine) to your MFC.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the

integrity of a fax transmission while it is in progress. ECM transmissions

are possible only between machines that both have the ECM feature. If

they do, you may send and receive fax messages that are continuously

checked for their integrity. Because of this you should send and receive

error free documents, thus avoiding the need to resend.

Sufficient memory must be available in your MFC for this feature to

work.

CHAPTER ONE

MFC-730 Control P anel Overview

status status

1 2

3 4

Tel

Use to shuttle the line between handset and monitor speaker.

R (Recall)

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Redial / Pause

Redials the last number called. Also inserts a pause in autodial numbers.

Speed Dial

Lets you dial stored phone numbers by pressing a twodigit number.

28 27

30 31

5 6 7

3 6 9

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the MFC. # key lets you switch the dialling type during a telephone call from “PULSE” to “TONE”.

V olume High / Lo w

Adjusts speaker and ring volume.

Shift

Use to access memory locations 13 through 24 in the One Touch keys and the Verify and Mute key.

21222324

20 19 18 17

16 15 14

One T ouch Keys

These 12 keys give you instant access to previously stored phone numbers.

Stop

Stops a fax, cancels an operation, or exits from function mode.

Start

Starts an operation, such as sending a fax.

Enlarge/Reduce

Lets you reduce or enlarge copies depending on the ratio you select.

INTRODUCTION

Brightness

Lets you adjust the brightness of the whole image to be lighter or darker.

Paper T ype

Use this key to temporarily change the paper type setting for Copy and Video Printing modes.

Copy Quality

Use this key to temporarily change the quality and type of original for Copy and Video Printing modes.

Colour Copy

Makes a full-colour copy.

Mono Copy

Makes a black-and-white or one-colour copy.

On/OffLine

Use this key to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE.

Reset

Clears data from the printer memory, and then resets and restores to the factory default settings.

Ink Management

Cleans the ink print heads and/or resets the ink dot counter after replacing an ink cartridge.

Priority

When you press this key the MFC enters printer mode, and will not print faxes on paper. Instead, faxes are stored in the memory until you press Priority again.

Help/Broadcast

Press this key whenever you want a quick reference Help List printed. The Help List shows how to perform functions, how to register information, and how to get basic information. Also use this key whenever you want to broadcast faxes to many different locations, maximum of 130.

Mode

Use to select how the MFC will handle incoming calls.

Resolution

Sets the resolution when you send a fax.

Tel-Index

Lets you look up numbers stored in the dialling memory.

Ink Empty Indicator

Flashes when ink cartridge is low and stays lit when ink is empty.

Liquid Crystal

LCD displays messages to help you set and operate your MFC.

(Right Arr ow)

Verify

Moves the LCD cursor to the right. When the machine is idle, you can also use this key to print the Transmission Verification Report for your last transmission.

(Left Arr ow)

Mute

Moves the LCD cursor to the left. You can also use this key to put calls on hold.

Lets you access the function and programming mode.

Set

Stores a function setting in the MFC.

Clear

Deletes entered data or backs up one step in function procedure.

CHAPTER ONE

MFC-740 Control P anel Overview

status status

1 2

MIC

Redial / Pause

Speed Dial

4 5

Speaker Phone

R (Recall)

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Microphone

Picks up your voice when you speak to another party using speaker phone.

Redial / Pause

Redials the last number called. Also inserts a pause in autodial numbers.

Speed Dial

Lets you dial stored phone numbers by pressing a twodigit number.

33 32

VerifyMute

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

Tone

6 7

31 30 24 222526272829 23

74O

Resolution

Volume

Shift

Tel - Index

01 13

05 17

09 21

02 14 15

06 18

10 22 23 24

ClearMenu Set

High

Low

6 9

Speaker Phone (Handsfree mode)

Lets you speak to the person at the other end and dial telephone and fax numbers

Fine Photo S.Fine

FAX TAD F / T

Mode

07 19 20

Help /

Broadcast

04 16

Voice

Record Erase Play

On / Off Line

Enlarge / Reduce

Brightness

Copy Quality

Paper Type

Stop

Shift

Use to access memory locations 13 through 24 in the One Touch keys and the Verify and Mute key.

without lifting the handset.

Dial Pad

Dials phone and fax numbers, and can be used as

One T ouch Keys

These 12 keys give you instant access to previously stored phone numbers.

a keyboard for entering

information into the MFC. # key lets you switch the dialling type during a telephone call from “PULSE” to “TONE”.

V olume High / Lo w

Adjusts speaker and ring volume. The speaker volume is for message playback and speaker phone conversation.

Stop

Stops a fax, cancels an operation, or exits from function mode.

Start

Starts an operation, such as sending a fax.

Enlarge/Reduce

Lets you reduce or enlarge copies depending on the ratio you select.

Reset

Doc

Priority

Mono Copy

Start

Ink Management

Colour Copy

21 20 19 18

17 16 15

INTRODUCTION

Brightness

Lets you adjust the brightness of the whole image to be lighter or darker.

Paper T ype

Use this key to temporarily change the paper type setting for Copy and Video Printing modes.

Copy Quality

Use this key to temporarily change the quality and type of original for Copy and Video Printing modes.

Colour Copy

Makes a full-colour copy.

Mono Copy

Makes a black-and-white or one-colour copy.

On/OffLine

Use this key to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE.

Reset

Clears data from the printer memory, and then resets and restores to the factory default settings.

Ink Management

Cleans the ink print heads and/or resets the ink dot counter after replacing an ink cartridge.

Priority

When you press this key the MFC enters printer mode, and will not print faxes on paper. Instead, faxes are stored in the memory until you press Priority again.

Play

Lets you listen to voice messages and outgoing messages.

Message Indicator Lights

Notify you that you have voice or fax messages in the memory.

Erase

Lets you delete voice messages, and/or fax messages from the memory.

Record

Lets you record Outgoing Messages (OGM), memos and telephone calls.

Help/Broadcast

Mode

Use to select how the MFC will handle incoming calls.

Resolution

Sets the resolution when you send a fax.

Tel-Inde x

Lets you look up numbers stored in the dialling memory.

Ink Empty Indicator

Flashes when ink cartridge is low and stays lit when ink is empty.

Liquid Crystal

LCD displays messages to help you set and operate your MFC.

(Right Arr ow)

Verify

Moves the LCD cursor to the right. When the machine is idle, you can also use this key to print the Transmission Verification Report for your last transmission.

(Left Arr ow)

Mute

Moves the LCD cursor to the left. You can also use this key to put calls on hold.

Lets you access the function and programming mode.

Set

Stores a function setting in the MFC.

Clear

Deletes entered data or backs up one step in function procedure.

CHAPTER ONE

CHAPTER TWO

MFC Setup and Connections

Packing List

Handset Curled Cord

Dust cover

Make sure you have the f ollowing items:

Telephone Handset

Document Tray

Paper Tray

Telephone Line Cord

Owner’s Manual

Ink Cartridges

Paper Wire Extension

Document Wire Extension

Printer Drive Floppy Disks**

Brother Colour Suite 1 CD-ROM*

Starter Coated Paper (Ink Jet Paper)

* ... Only for MFC-740

** ... Only for MFC-730

Whenever you transport the MFC, use the packing materials that came with your MFC and pack the MFC correctly.

CHAPTER TWO

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone socket and a standard, earthed electrical socket. Choose a location where the temperature remains between 10°C and 32°C (50°–90°F).

Avoid placing your MFC where it may be knocked. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply . Avoid interference sources, such as speakers or the base units of cordless phones. Ensure the airflow from the fan on the right hand side of the MFC is not impeded.

Caution

Keep the MFC out of strong light such as direct sunlight.

NO !

Caution

Never touch telephone wires or terminals that are not insulated

unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Assembly

MFC SETUP AND CONNECTIONS

Connect the handset.

Connect the longer end of the curled handset cord to the MFC and the shorter end to the handset.

Connect the power cord.

When you connect the power, the screen alternately displays

SET CARTRIDGES OFFLINE

PLS OPEN COVER OFFLINE

Connect the telephone line cord.

Connect one end of the telephone line cord to the socket on the MFC and the other end to a modular wall socket.

Caution

Operating the MFC before you install the ink cartridges will permanently damage the print head.

Power Cord

Telephone Line Cord

Handset Curled Cord

CHAPTER TWO

NOTICE:

■ The MFC must be fitted with an earthed plug.

■ Since the MFC is earthed via the mains plug, you can protect

yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your MFC, by disconnecting the telephone line first, and then the power cord.

IMPORTANT: If you need to remove the moulded mains plug in order to fit an appropriate

type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are coloured in accordance with the following code.

Green-and-yellow : Earth Blue : Neutral

Brown : Live As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:

The wire which is coloured green-and-yellow must be connected to the terminal in the plug which is marked by the letter “E” or by the safety earth

symbol or coloured green or green-and-yellow. The wire which is coloured blue must be connected to the terminal which is

marked with the letter “N” or coloured black. The wire which is coloured brown must be connected to the terminal which

is marked with the letter “L” or coloured red.

Paper Wire

Extension

MFC SETUP AND CONNECTIONS

Attach the paper wire extension to the multi-purpose sheet feeder.

Multi-purpose Sheet Feeder

Attach the document wire extension.

Document

Extension

Wire

CHAPTER TWO

Attach the paper tray to the paper output slot to prevent paper

jams and maintain print quality.

Paper Tray

Paper Output Slot

Attach the document tray.

Document Tray

Pull out the plastic extension of the document tray.

Plastic

Extension

MFC SETUP AND CONNECTIONS

Loading paper in the multi-purpose sheet feeder (paper cassette).

A Open the multi-purpose sheet feeder cover.

Multi-purpose Sheet Feeder Cover

B Fan the paper well. Load the paper. Make sure the printing

surface is towards you and the paper level is stacked below the paper guide line.

Paper Guide Line

C Adjust the guides to fit the paper width.

Guide

CHAPTER TWO

Attaching Dust Cover

A Attach the dust cover to the multi-purpose sheet feeder cover,

B Close the multi-purpose sheet feeder cover.

pressing the dust cover sides around the feeder until they snap into place.

W ARNING

It is essential to keep the dust cover on your MFC to prevent dust from entering the print mechanism. Using the dust cover on your MFC should prolong the life of the print head.

MFC SETUP AND CONNECTIONS

Installing the Ink Cartridges

Be sure that the power is on. The screen alternately displays

SET CARTRIDGES OFFLINE

PLS OPEN COVER OFFLINE

Open the top cover by pulling it toward you. The print head will

move left to its replacement position after a few seconds.

Open the ink cartridge cover by pinching the clip as shown in the

illustration.

Cartridge Cover

Clip

Yellow Shipping Cover

CHAPTER TWO

Remove the yellow shipping cover by lifting it up and out.

We recommend that you install the ink cartridges from left to right in this order: Black, Yellow, Cyan, Magenta.

Keep the yellow shipping cover in a safe place. You will need it in the future when you replace the print head.

Open the Black ink cartridge bag and remove the ink cartridge.

Carefully remove the sealing tape from the side of the ink cartridge.

Be sure to peel the tape from the side of the cartridge in the direction away from you.

Important

To prevent spilling ink and staining your hands and clothing, remove the sealing tape gently and slowly. Do not touch the ink opening on the cartridge or the removed tape.

opening

MFC SETUP AND CONNECTIONS

Each colour has its own correct position. Insert the Black ink

cartridge, matching the markings of the colour indicators on the print head as a guide.

Please be careful not to push down the switch bar shown in the right side of the illustration, when inserting a cartridge.

Switch Bar

Repeat Steps 5–7 to install each colour ink cartridge.

Close the cartridge covers until they click into place.

After installing all ink cartridges, close the top cover until it clicks

into place. Your MFC now prepares for a “head cleaning” and goes online. The MFC will ask you if you changed each colour ink cartridge.

DID YOU CHANGE BLCK?1.YES 2.NO

CHAPTER TWO

Press 1 on the dial pad for each colour, as prompted (for initial setup

only) within 1 minute. The MFC will enter a cleaning cycle for approximately 6 minutes. The screen alternately displays CLEANING BLACK and PLEASE WAIT. The ink dot counter will be set automatically for each colour, so the MFC can warn you with an error message when ink is running low.

Make sure paper is loaded in the cassette, then press Start within 1 minute.

When the MFC completes the cleaning cycle, the MFC starts printing the test sheet.

Only during initial ink cartridge installation, the screen shows.

Check the print quality of the test sheet. If it is not good, clean the print head again, by pressing 2. The screen will ask you if the print quality is OK for each colour. Press 2 for any colour with a problem. You can choose several colours. After cleaning is finished, press Start.

The MFC starts printing Test Sheet No. 2. Adjust the Vertical Alignment by following the instructions printed

on the Test Print page.

PRINT OK?

1.YES 2.NO

W ARNING

If ink gets in your eyes, flush them with water immediately and seek medical attention if required.

Caution

■ DO NOT remove ink cartridges if you do not need to replace them.

If you do so, it may reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge.

■ DO NOT shake the ink cartridges. If you do so, the ink may spill

when you take off the sealing tape. If ink stains your body or clothing, wash with soap or detergent immediately.

■ If you install an ink cartridge in the wrong colour position, you must

clean the print head several times after correcting the cartridge installation and before you start printing because the colours were mixed.

MFC SETUP AND CONNECTIONS

■ Once you open an ink cartridge, install it in the MFC and use it up

within six months of installation. Use unopened ink cartridge by the expiry date printed on the cartridge box.

■ DO NOT refill the ink cartridges. Attempting to use refilled

cartridges may cause damage to the print head and will void your product warranty.

If the INK EMPTY XXXX error message is on the screen display after you have installed the ink cartridges, check and make sure that the ink cartridges are installed correctly.

Multi-Line Connections (PABXs)

Most offices use a central telephone system, or PABX. The MFC will work with most PABX or key systems that allow a two-wire analogue connection. However, we recommend that you have a separate telephone line for your MFC. You can then leave the MFC in Fax Mode to receive faxes any time of day or night.

If you are installing the MFC to work with a PABX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to Manual. All incoming calls should initially be regarded as telephone calls.

The unit may be used with either pulse or tone dialling telephone

service.

Ringer Equivalence Number (REN)

This equipment has a REN value of 1. A BT line has a “bell ringing” capacity, or REN, of 4. This means that adding downstream-connected extension telephones and/or extension bells to a total REN of greater than 4 may cause a reduction in the bell volume. In extreme cases, it may cause the auto-answer facility of the machine to fail.

Therefore, up to three additional extension telephones (each assuming a REN of 1), may be connected downstream of your machine. For an explanation of “downstream connection, read “Using extension telephones” which follows.

Unless otherwise marked, a telephone provided by BT may be assumed to have a REN value of 1.

CHAPTER TWO

Using Extension T elephones

It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, remote activation may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of your machine, in a master/slave configuration. In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”

The inadvisable configuration is shown in figure 1 below, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.

EXTENSION

SOCKET

EXTENSION

SOCKET

MASTER SOCKET

INCOMING

LINE

FAX

INADVISABLE CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

Fig. 1.

DISCONNECT

EXTENSION

SOCKET

Fig. 2.

MASTER SOCKET

FAX

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

INCOMING

LINE

MFC SETUP AND CONNECTIONS

Connecting an External T elephone Answering Device (TAD)

Sequence

You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it does not hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way.

The TAD must answer within a maximum of four rings. However, we recommend two rings as the TAD setting. The MFC cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. Do not use a “toll-saver” ring setting on the TAD.

Do not connect a TAD elsewhere on the same phone line—your machine and TAD will both try to control the line.

Connections

You may connect an external TAD to your MFC, as shown below.

Set your external TAD to two rings or less. (The MFC’s Ring Delay

setting does not apply). Record the outgoing message (see below).

Set the TAD to answer calls.

Set Message Storage (Menu, 1, 8, 1) to VOICE:EXT. (Only for

MFC-740) Set the Answer Mode to TAD.

CHAPTER TWO

Outgoing Message (OGM) of External T AD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Limit your speaking to 20 seconds.

Record 5 seconds of silence at the beginning of your message.

(This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

End your 20-second message by giving your Remote Activation

Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax manually by pressing

Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone in manual mode. In these cases you must inform callers that they must enter the remote activation code to send a fax.

51 and Start.”

Connecting an External Telephone

Your MFC is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone to your MFC, as shown below.

Whenever this external phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the MFC’s handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the MFC, lift the handset and press Tel (for MFC 730 only) or Speaker Phone (for MFC-740 only).

CHAPTER THREE

Paper

The quality of your document can be affected by the kind of paper you use in the MFC. You can use plain paper, coated paper , transparencies, glossy paper, or ganizer paper, and envelopes. We recommend testing various papers before purchasing large quantities. For best results, use Brother special coated paper, glossy paper, and transparencies. (See the page next to front page for information about ordering Brother accessories).

When you print on coated paper, transparencies, and glossy paper, be sure to select the correct media in the “Quality/Colour” tab in the printer driver. When using coated paper or transparencies, avoid stacking by removing each page after copying or printing.

About Brother P aper

Brother paper is manufactured specifically for this MFC, to provide you with optimum print quality.

Quality Coated Paper for 360 dpi Colour Ink Jet printing— normal mode (BP36CA for A4)

High Quality Coated Paper for 720 dpi Colour Ink Jet printing— super fine mode (BP72CA for A4)

Colour Ink Jet Transparencies— fine mode (BPTRA for A4) Colour Ink Jet Glossy Paper— superfine mode (BPGLA for A4)

CHAPTER THREE

■ Brother coated (ink jet) paper is coated only on one side. Make sure

this whiter (coated) side is facing up toward you. Therefore, when loading paper in the paper cassette, make sure that the whiter side (the coated side) is facing up.

■ The coated side of glossy paper is shiny. Do not touch the shiny side.

Load glossy paper in the feeder with the shiny side facing up toward you.

■ DO NOT touch the coated side of the paper or either side of

transparencies, because the media absorbs water and perspiration easily, and this might cause decreased output quality.

■ For optimum output quality, be sure to use paper appropriate for your

resolution setting.

■ Store paper in the original bag, and keep it sealed. Keep the paper

flat and away from moisture and direct sunlight and heat.

■ Transparencies designed for laser printers/copiers may stain your

next document. Use only recommended transparencies for ink jet printer.

Paper Specifications f or Cassette and Manual Slot

When used as a printer, the MFC can handle paper that has the following specifications:

But please note that you can receive

Paper Type Paper Size Cassette Capacity

Cut Sheet A4, Letter, Executive 200 Sheets of 75 g/m

Legal 100 Sheets of 75 g/m Coated Paper A4, Letter 100 Sheets Transparencies Glossy Paper A4, Letter 20 Envelopes DL, COM-10, C5, 10

Organizer J(Manual Feed Slot 10

Paper Capacity for Feeder

A4, Letter 20

B5, Monarch

only), K, L

Cut Sheet Paper Weight 60 to 120 g/m Sheet Feeder: Up to 2 2 mm/Approximately 200 Sheets of 75 g/m Output Stacker: Approximately 75 Sheets of 75 g/m Transparencies and glossy paper must be picked up from the paper tray page by page.

fax messages only on A4 cut sheet

PAPER

■ Curled or damaged paper may cause paper jams and misfeeds. If the

paper is curled, straighten it as much as possible by rolling it in the opposite direction to the curl.

■ For optimum output quality, we recommend you use only genuine

Brother paper.

■ If paper will not load from the feeder, try the manual feed slot.

Print Area

The Print Area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheets and envelopes.

Cut Sheet

unprintable area

Paper Type Paper Size ABCD

Fax

Letter, Legal

Cut Sheet Fax

Executive Printer 3mm 11mm 3.4mm 3.4mm Organizer J, K, L Printer 3mm 11mm 3.4mm 3.4mm Envelopes Printer 10mm 20mm 3.4mm 3.4mm

Printer depends on the Printer driver.

Mono Copy 3mm 11mm 3.95mm Colour Copy Printer 3mm 11mm 3.95mm 8.75mm

Mono Copy 3mm 11mm 2mm Colour Copy Printer 3mm 11mm 2mm 4.8mm

Envelopes

3.95mm

6.25mm

2mm

4.8mm

CHAPTER THREE

Do not use the following types of paper and envelopes:

■ Damaged, curled, wrinkled, or irregularly shaped paper and

envelopes

■ Extremely shiny or highly textured paper and envelopes

■ Envelopes with clasps

■ Envelopes of baggy construction

■ Envelopes not sharply creased

■ Embossed envelopes

■ Paper and envelopes already printed with a laser printer

■ Envelopes preprinted on the inside

■ Paper and envelopes that cannot be arranged uniformly when stacked

CHAPTER FOUR

On-Screen Programming

User-Friendly Programming

See

“Using This

Manual”

chap. 1

We have designed your Multi-Function Center with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your MFC has to offer.

Since your programming is done on the LCD, we have created step-bystep on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

The screen displays

1.FAX 2.PRINTER

3.COPY 4.VIDEO

Then press 1 for Fax Functions—OR—press 2 for Printer Functions —OR—press 3 for Copy Functions—OR—press 4 for Video Functions.

When you enter the Function Mode, your MFC displays a list of Level One Functions from which you can choose. These function options appear one after the other on the display . Select an option by pressing Set when the option appears on the LCD.

You can “scroll” more quickly through options by pressing screen displays your selection, press Set. Use to scroll backward if you passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.

When you finish a function, the screen displays ACCEPTED.

. When the

If you want to exit the Function Mode, press Stop.

CHAPTER FOUR

Alternating Displays

The LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you that when you place a document in the feeder, you can either dial a number to send it as a fax or press the Mono Copy or Colour Copy key to make a copy of the document.

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

Function Selection Table

If you have a basic understanding of how to program your MFC, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are available, use the Function Selection Table below.

1. Fax Functions

1. INITIAL SETUP

Function Description Factory Set Chapter

1. TONE/PULSE Selects the dialling mode. TONE 5

2. DATE/TIME Enter date and time for LCD

display and to print on transmissions.

3. STATION ID Program the name, fax number -- 5

to appear on each transmitted page.

4. BEEPER Adjust the volume level of the LOW 5

beeps when you press a key, an error occurs or a document is sent or received.

5. PBX Turn on if PABX (Private OFF 5

Automatic Branch Exchange) is connected to your MFC.

6. CLOCK CHANGE Adjust the MFC’s clock by -- 5

one hour for summer/winter time.

01/01 2000 00:00

ON-SCREEN PROGRAMMING

1. Fax Functions (continued)

2. SETUP RECEIVE

Function Description Factory Set Chapter

1. RING DELAY Number of rings before the

MFC answers in Fax/Tel, Fax or TAD (Message (MFC-740) Manager for MFC-740) mode.

2. F/T RING TIME

3. FAX DETECT Receive fax messages without ON 6

4. REMOTE CODE Enter code to activate or OFF 6

5. REDUCTION Reduces size of image. AUTO 6

6. MEM. RECEIVE Automatically stores any ON 6

7. POLLING RX You call another fax machine to STANDARD 6

8. PC INTERFACE Turn on if PC is connected to ON

Sets the time for “F/T pseudo ring” in Fax/Tel mode.

pressing the Start key.

deactivate your MFC from a ( remote location.

incoming faxes in its memory if it runs out of paper.

receive a fax from it.

MFC for PC receiving of fax message.

RING DELAY:02 TOLL SAVER:OFF

30 6

51, #51)

3. SETUP SEND

Function Description Factory Set Chapter

COVERPG SETUP

COVERPAGE NOTE

3. CONTRAST Change the lightness or AUTO 7

4. RESOLUTION Allows you to change STANDARD 7

5. OVERSEAS MODE Special setting for international OFF 7

6. CALL RESERVE You can send a fax, then speak OFF 7

7. TIMER Set the MFC to send documents -- 7

8. POLLED TX Set Polled Transmission for STANDARD 7

9. REAL TIME TX When memory is full, you can OFF

Automatically sends a OFF 7 programmable cover page or prints a sample coverpage.

Program customized message -- 7 for fax cover page.

darkness of a fax you are sending.

resolutions page by page.

transmissions.

to the person operating the other fax machine or print a sample call back message.

later.

someone to poll your MFC to receive a fax from you.

send faxes in real time.

CHAPTER FOUR

1. Fax Functions (continued)

4. REMAINING JOBS

Function Description Factory Set Chapter

5. INTERRUPT

Function Description Factory Set Chapter

6. SET QUICK-DIAL

Function Description Factory Set Chapter

ONE-TOUCH DIAL

2. SPEED-DIAL Dial numbers stored in memory -- 8

3. SETUP GROUPS Set up a Group number for -- 8

Check which jobs are in 7 memory or cancel a delayed fax (timer) or polling job.

Send a fax now, even if you 7 have the MFC set to send a fax later, or if you have it set for Polling.

Dial numbers stored in memory -- 8 by pressing only one key.

by pressing only three keys.

broadcasting.

7. PRINT REPORTS

Function Description Factory Set Chapter

1. XMIT REPORT Print confirmation of OFF 15

transmission after each document is sent.

2. JOURNAL Lists information about the last

50 incoming and outgoing faxes.

3. QUICK-DIAL Lists names and numbers stored -- 15

in One Touch and Speed Dial memory (in numerical order).

4. TEL. INDEX Alphabetical lists of stored

numbers.

5. SYSTEM SETUP Lists various system settings. -- 15

6. MEMORY STATUS Lists information about -- 15

memory use.

JOURNAL:OFF

ON-SCREEN PROGRAMMING

1. F ax Functions (continued)

8. REMOTE FAX OPT (MFC-730 Only)

Function Description Factory Set Chapter

1. FAX FWD Set your fax machine to OFF 10

forward faxes.

2. FAX STORAGE Store incoming faxes into OFF 10

memory for remote retrieval.

3. REMOTE ACCESS Set code for retrieving faxes. 159

PRINT DOCUMENT

Print incoming faxes stored in -- 6 the memory.

8. SETUP TAD (MFC-740 Only)

Function Description Factory Set Chapter

1. MESSAGE STORE Select if memory will store fax, DOC:OFF 12 voice or both. VOICE:ON

2. BACKUP PRINT Automatically prints a copy of ON 12

faxes received into memory.

3. OGM Select/Record outgoing messages.

4. ICM MAX. TIME Select maximum length of 35 seconds 12 incoming messages.

ICM REC. MONITR

6. FAX FWD/PAGING Set MFC to forward OFF 12

7. REMOTE ACCESS Set code for retrieving 159 12

Select ON or OFF to screen ON 12 voice messages as they come in.

fax/message ––OR–– to call your pager.

messages.

TAD MESSAGE

6, 12

0. MISCELLANEOUS

Function Description Factory Set Chapter

1. NOT USED ———

IN THIS MODEL

2. CALLER ID View and dial back, or print a ON 6

list of the last 30 Caller IDs stored in memory.

CHAPTER FOUR

2. Printer Functions

Function Description Factory Set

1. TEST PRINT Use these functions when you — 13

2. VERTICAL ALIGN need to adjust the print — 13

3. BI-DIR PRINT quality. ON 13

3. Copy Functions

Function Description Factory Set

1. PAPER TYPE Identify the type of paper in

2. QUALITY Select Draft, Normal or High HIGH 11

3. ORIGINAL TYPE Select Standard for any original STD 11

4. COLOUR ADJUST Adjust the amount of Red, — 11

5. BRIGHTNESS Adjust the brightness. — 11

6. CONTRAST Adjust the contrast. — 11

7. ONE COLOUR Select a single colour to use, OFF=Black 11

}

the cassette.

copy quality.

that is not a photograph.

Green, or Blue in copies.

instead of Black, when you use Mono Copy key.

PLAIN

Chapter

4. Video Functions

Function Description Factory Set

1. PAPER TYPE Identify the type of paper in

the cassette.

2. QUALITY Select NORMAL or H IGH HIGH 14

3. VIDEO TYPE Select MOVINGor STILL MOVING 14

video signal.

4. PRINT SIZE Select the size you want the (14.6x10.8) 14

captured frame to print.

5. COLOUR ADJUST Adjust the amount of Red, — 14

Green, or Blue in Copies.

6. BRIGHTNESS Adjust the brightness — 14

PLAIN

Chapter

CHAPTER FIVE

Initial Setup

Getting Started

Setting the Dialling Mode (T one/Pulse)

Your MFC is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below.

Press Menu, 1, 1, 1. The screen prompts you to select TONE or

PULSE.

DIALLING:TONE

DIALLING:PULSE

Use or to select the dialling mode.

Press Set when the screen displays the dialling mode you want.

Press Stop to exit.

Although this equipment can use either Pulse or Tone signalling, only the performance of the Tone signalling is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use the Tone signalling for access to public or private emergency services. The Tone signalling also provides faster call set up.

Setting the Date and Time

Your MFC displays the date and time, and prints it on every fax you send.

In the event of a power failure, the MFC maintains date and time information for several hours. All other settings remain unaffected.

CHAPTER FIVE

Press Menu, 1, 1, 2. The screen prompts you to enter the year.

Enter the last two digits of the year. (for example, enter 00 for the

year 2000) Press Set. The screen prompts you to enter the month.

Enter two digits for the month (for example, enter 09 for September,

or 10 for October). The screen displays your entry. Press Set. The screen prompts you to enter the day.

Enter two digits for the day (for example, 06). The screen displays

your entry. Press Set. The screen prompts you to set the time.

ENTER YEAR:XX

ENTER MONTH:XX

ENTER DAY:XX

See

“Composing

Electronic

Cover page”

chap. 7

ENTER TIME:XX:XX

Enter the time in 24-hour format (for example, enter 15:25 for 3:25

PM). Press Set.

Press Stop. The screen now displays the date and time you set, and

displays it whenever the MFC is in stand by mode.

Setting the Station ID

You can store your name, fax number, and telephone number to be printed on the fax Cover Page, on all fax pages that you send.

It is important that you enter the fax and telephone numbers in the internationally standardized format, i.e. in accordance with the following strict sequence:

- The “+” (plus) character (press * key)

- Your Country Code (e.g. “44” for the United Kingdom, “41” for Switzerland)

- Your local area code minus any leading “0” (“9” in Spain)

- A space

- Your number on the local exchange, using spaces to aid readability as appropriate.

See

“Entering

Text”

in this

chapter

INITIAL SETUP

As an example, your MFC is installed in the United Kingdom, is to be used for both fax and voice calls, and your national telephone number is 0161-444 5555, then you must set the fax and telephone number parts of your station ID as: +44 161-444 5555

Press Menu, 1, 1, 3. The screen prompts you to enter your fax

number.

FAX:

Enter your fax number (up to 20 digits). The screen displays your

entry. Press Set. The screen prompts you to enter your telephone number.

TEL:

Enter your telephone number (up to 20 digits). If your telephone

number and fax number are the same, enter the same number again. The screen displays your entry.

Press Set. The screen prompts you to enter your name or your

company name.

NAME:

Use the dial pad to enter your name (up to 20 characters). (You can

use the following chart to help you enter letters.) Press Set to confirm.

Press Stop. The screen returns to the date and time.

■ The telephone number you entered is used only for the Call Back

Message and Cover Page features.

■ If you do not enter a fax number, no additional information can be

entered.

■ To enter a space, press

characters.

■ If your Station ID has already been programmed, the screen prompts

“1” to make a change, or “2” to exit without changing.

once between numbers and twice between

CHAPTER FIVE

Entering Text

When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, and printed letters because they are used for special characters.

By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.

Press Key one time two times three times four times five times

2 ABC2A 3 DEF3D 4 GH I 4G 5 JKL5J 6 MNO 6M 7 PQRS7 8 TUV8T 9 WXY Z 9

don’t have

Inserting spaces

If you want to enter a blank space, press twice.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Clear; all letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters.

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press

to move the cursor to the right.

Special characters and symbols

0 key ------------ ДЛЦЬАЗИЙ0

key ------------ (space) !”#$%&’() +,-./

# key ------------ :;<=>?@[]^_

INITIAL SETUP

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The MFC comes set to LOW. When the beeper is set to LOW or HIGH, the MFC beeps every

time you press a key or make an error, and at the end of sending or receiving a fax.

Press Menu, 1, 1, 4.

Press or to select your setting.

When the screen displays the setting you want, press Set.

Press Stop to exit.

PABX and TRANSFER

Your MFC is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. You can easily gain access to the outside line from your MFC connected to PABX by just pressing

Also, you can transfer a call to another external by pressing R.

Setting PABX

If your MFC is connected to a PABX system, set PBX:ON. If not, set OFF.

Press Menu, 1, 1, 5. The screen displays

PBX:OFF

SELECT { } & SET

Press or to select ON (or OFF).

Press Set when the screen displays your selection.

Press Stop to exit.

You can programme an R keypress as part of a number stored in a One Touch or Speed Dial location. When programming the One Touch or Speed Dial number (Function menu 1-6-1 or 1-6-2) press R first (the screen displays “!”), then enter the telephone number. If you do this, you do not need to press R each time before you dial using a One Touch or Speed Dial location. (See chap. 8.)

However, if PBX is set to OFF, you can not use the One Touch or Speed Dial numbers that have R keypress programmed in to them.

CHAPTER FIVE

Setting the Clock Change

You can easily let the MFC’s clock gain or lose one hour by using this feature.

Press Menu, 1, 1, 6. The screen displays

Press or to select Summer Time to gain an hour or Winter time

to lose an hour. Press Set.

Press 1 to change to Winter Time or Summer Time –– OR –– Press 2

to exit without changing.

TO SUMMER TIME ?

SELECT { } & SET

Setting the Speaker V olume

You can adjust the speaker volume when your MFC has dialled (on hook dialing), the line is connected and telephone is on the display. You can turn the volume OFF or you can select a volume level.

Press you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

If you have a MFC-740, you can adjust the speaker volume while you are listening to your OGM (Outgoing Message) and ICMs (incoming messages).

If you turn the Incoming Recording Monitor to OFF (Menu, 1, 8, 5), on the MFC-740, the Speaker for screening calls will be disabled and you will not be able to hear callers leaving messages. The volume for other operations can still be controlled using

or to adjust the volume level. The display shows the setting

and .

INITIAL SETUP

Setting the Ring Volume

You can adjust the ring volume when your MFC is idle. You can turn the ring OFF.

Press or to adjust the volume level. With each key press, the MFC rings so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting.

The new setting will remain until you change it again.

Memory Storage

In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, SET QUICK-DIAL, REMOTE FAX OPT (MFC-

730), and SETUP TAD (MFC-740), plus the COVERPG SETUP and COVERPAGE NOTE (from SETUP SEND) functions are stored

permanently. You may have to reset the date and time. On the MFC-740, it will retain the data for Out-of-Paper Reception and

Message Manager for up to 6 hours after a power interruption.

CHAPTER FIVE

CHAPTER SIX

Setup Receive

Basic Receiving Operations

Select Answer Mode

See

“Fax/Tel

Mode Only”

in this

chapter

Answer Mode For

( means light off. means light on.)

1. Manual You must answer all calls yourself. If you

2. Fax The MFC automatically answers every call

3. Fax/Tel The MFC automatically answers every

FAX TAD F/T

hear fax tones, press Start to begin receiving the fax, then hang up.

as a fax call. You cannot receive a voice call, but you can dial out and make a voice call.

call. If the call is a fax, it prints the fax. If the call is not a fax, it signals you with a F/T pseudo-ring, different from the phone company ringing, to alert you to pick up the call. If you select this setting, you’ll need to set the Ring Delay and F/T Ring Time features (on the following pages). You cannot have an answering machine on the same line, even if it is on a separate jack on the same line.

CHAPTER SIX

4. TAD This is the only setting in which you can

For MFC730

The TAD setting works only with an external telephone answering device (TAD). Ring Delay and F/T Ring Time do not work in this setting.

4. TAD The MFC provides you with a built-in

For MFC740

)(

FAX

use an external answering machine. Your

TAD

telephone answering device is connected to

F/T

your machine, and answers every call. Once the external telephone answering device (TAD) answers, the machine listens for fax tones. If it detects fax tones, Fax messages are printed.

FAX

digital Message Manager for fax and

TAD

voice. When you set the MFC to answer calls, it will record up to 99 minutes of

F/T

messages. For more information about Message Manager operation, please see chap. 12.

Manual Reception (Manual Mode)

When you set the Answer Mode to manual, you must answer each incoming call yourself. Here is what you should do when using Manual Mode:

If You Get a... Then You Should...

1. Regular phone call Talk as you normally would.

2. Phone call and

request to send a fax

3. Fax tone... Press Start, and replace the handset.

Press Start when you have finished talking

NOTE:Sender must also press Start.

Automatic Fax Only Reception (Fax Mode)

You can automatically receive all your faxes in Automatic Fax Reception mode (Fax light is on). Select this mode by pressing Mode.

SETUP RECEIVE

See

“Operation

from an

External or

Extension

Telephone”

and

“For Fax/Tel

Mode Only”

in this

chapter

See

“Operation

from

Extension

Telephone” in

this chapter

Setting the Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers.

Press Menu, 1, 2, 1.

Press Set.

Press or to select how many times the line rings before the

MFC answers (01-04). Press Set when the screen displays your selection.

Press Stop to exit.

Setting the F/T (Fax/T el) Ring Time (For Fax/T el Mode Onl y)

You need to determine how long the MFC will give its special F/T pseudo-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the MFC rings, for 20, 30, 40, or 70 seconds; no other phones on the same line ring the special F/T pseudo ring. However, you can answer the call on any extension phone on a separate wall socket on the same line as the MFC.

Press Menu, 1, 2, 2.

Press or to select how long the MFC will ring to alert you that

you have a voice call. Press Set when the screen displays your selection.

RING TIME:30 SEC

Press Stop to exit.

Now, when a call comes in and the MFC is set to Fax/Tel Mode, all phones on this line will ring the number of times you selected in Ring Delay.

You can let the MFC pick up and detect if it’s a fax or voice call. If it’s a fax call, the MFC prints the fax. If it’s a voice call, the MFC signals you with an F/T pseudo-ring for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the F/T pseudo-ringing, the MFC continues the F/T pseudo-ringing for the set time.

Please note that some faxes cannot be received automatically in Fax/Tel mode, because some fax machines do not send the standard Group 3 calling tone (“CNG”).

CHAPTER SIX

IMPORTANT! This MFC does not re-generate ringing conditions to any extension telephones. Any such extension telephones will only ring during the period set on ring delay.

Recording the Fax/T el Outgoing Announcement (F/T MESSA GE) (Only for MFC-740)

This is the announcement played by your MFC (not an external TAD) when someone calls and your MFC is set to Fax/Tel mode. Although callers hear your announcement, they cannot leave a message. To erase the announcement, follow the directions in chapter 12, “Erasing the Outgoing Message”.

Press Menu, 1, 8, 3. The screen prompts you to choose F/T

MESSAGE, TAD MESSAGE or PAGING MSG. Press or to select F/T MESSAGE.

Press Set.

See

“Operation

from

Extension

Telephone”

and

“For Fax/Tel

Mode Only”

in this

chapter

Press Record, then pick up the handset to record a message.

Replace the handset. Your announcement is played.

Press Stop to exit.

It is not necessary to have an outgoing message. The Fax/Tel mode will work fine without one. It is only to help the caller understand the status of your MFC.

For example, you can leave a message that says: “Hello, please wait, we are trying to connect you. If you wish to send a

fax, please wait until you hear a fax tone and press the Start key, or, press

51 (your three-digit remote activation code) and press the Start key.”

Fax Detect

When you use this feature, you don’t have to press Start when you answer a fax call and hear calling beeps. Just hold the handset and wait for several seconds. When you see RECEIVING on the MFC screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your MFC does the rest. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the MFC receive the call only if you’ve answered it at the MFC. Selecting OFF means you’ll have to activate the MFC yourself, by pressing Start or by pressing your MFC.

5 1 if you are not at

SETUP RECEIVE

In case Fax Detect does not work, because of a poor phone line connection, just press Start or press the Activation Code

Press Menu, 1, 2, 3.

Use or to select ON, SEMI or OFF.

Press Set when the screen displays your selection.

Press Stop to exit.

If you’ve set the feature to ON, but your MFC doesn’t automatically connect a fax call when you lift an external or extension phone handset, press

At the MFC, lift the handset and press Start.

5 1.

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a fixed percentage with your MFC. If you choose AUTO, the MFC chooses the level of reduction for you regardless of the original size of the incoming document.

Press Menu, 1, 2, 5. The screen displays

5.REDUCTION

Use or to select the reduction ratio you want—AUTO, 100%,

88%, 83% or 70%. Choose 100% if you don’t want a reduction. Press Set when the screen displays your selection.

Press Stop to exit.

If you receive faxes that are split on two pages, change the reduction to

AUTO ––OR–– choose a lower reduction percentage.

NOTE: ■ When you use Auto Reduction to reduce incoming

documents to fit on one page of recording paper, you can do so only as long as the original document is not longer than 35 cm. If the original is longer than 35 cm, the data will not be reduced and will carry over to print on a second page.

■ When you use Auto Reduction and you receive an incoming

document that is smaller than your recording paper, no reduction will take place, and you will get the same size recorded as the original.

CHAPTER SIX

Reception into Memory

As soon as the paper cassette becomes empty during fax reception, the screen will display “CHECK PAPER”; please put some paper in the paper cassette (see chap. 2).

If the MEMORY RECEPTION function is ON at this time…

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming faxes will also be stored into memory until the memory is full, following which no further incoming fax calls will be automatically answered; all data will be printed as soon as fresh paper is put in the paper cassette.

If the MEMORY RECEPTION function is OFF at this time…

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper cassette. The last fax received will be printed as soon as fresh paper is put in the cassette.

Press Menu, 1, 2, 6. The screen displays

6.MEM.RECEIVE

Use or to select ON or OFF.

Press Set when the screen displays your selection.

Press Stop to exit.

SETUP RECEIVE

Advanced Receiving Operations

Operation from an External or Extension T elephone

An external phone is a telephone that is plugged into your MFC (either into the MFC’s EXT socket or into the back of the connector that plugs into the telephone wall socket).

See

“F/T Ring

Time”

in this

chapter

An extension phone is another phone on the same phone number as your MFC, but plugged into a different telephone wall socket. For example, your MFC may be connected to a phone line in your study, and you may have another phone on the same line (and same phone number) in your kitchen. This feature enables you to answer the phone in the kitchen if it rings while you are making a coffee, knowing that you can transfer the call to your MFC if the incoming call is a fax.

If you answer a fax call on an external or extension phone, you can make your MFC take over by using the Activation Code. When you press the Activation Code

5 1, the MFC starts to receive a fax.

See

“Outgoing

Message

(OGM) of

External

TAD”

chap. 2

If the MFC answers a voice call and F/T pseudo-rings for you to take over, use the Deactivation Code # 5 1 to take the call at an extension phone. The Deactivation Code is used only in Fax/Tel mode.

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the MFC phone, press Start, then hang up. At an extension phone, press an external phone, press 5 1 and wait for the phone to be disconnected (the screen displays RECEIVING) before you hang up. (Your caller will have to press Start to send the fax.)

If you accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable.

The Remote Activation Code also can be used by your callers. When you are using a external TAD, your outgoing message (OGM) should end with the statement “to send a fax, press

5 1, wait for fax receiving tones (chirps), then hang up. At

5 1”.

For Fax/T el Mode Only

When the MFC is in Fax/Tel mode, it will use the F/T Ring Time (F/T pseudo-ringing) to alert you to a voice call. If you’re at the MFC, you can lift the handset to answer.

CHAPTER SIX

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press # 5 1 between the F/T pseudo-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the MFC by pressing

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Activation Code is

If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from Deactivation Code from # 5 1 to 1 1 1. You cannot use the same number for the Activation Code and the Deactivation Code.

T o change Remote Codes

Press Menu, 1, 2, 4.

Press or to select ON (or OFF).

5 1.

5 1. The preset Deactivation Code is # 5 1.

5 1 to # # # and the

REMOTE ACT.:ON

Press Set when the screen displays the setting you want.

If you want to, enter a new Remote Activation Code, then press Set.

ACT.CODE:*51

If you want to, enter a new Remote Deactivation Code, then press

Set.

DEACT.CODE:#51

Press Stop to exit.

Printing a Fax from Memory (Onl y for MFC-730)

If you have fax storage ON for remote retrieval, you can still print a fax from the machine’s memory when you are at your machine:

Press Menu, 1, 8, 4.

Press Start .

After all the data saved in the memory is printed out. Press Stop.

SETUP RECEIVE

Caller ID (Caller IDentification) (Only for the UK)

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’s memory. In addition to the standard Caller ID features, you can select a Caller ID and have your machine dial the number for you.

NOTE: ■ To get the Caller ID Service: apply for the Caller ID service

at your local telephone company, if available.

■ To PABX Users :

Calling line identification signals are not generally delivered to your Brother fax machine if it is connected behind a private branch exchange (PBX) system or other call routing device.

Advantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.

At Home

Residential customers can protect themselves from unwanted calls.

Set the Caller ID to ON

If you have BT Caller ID on your line, then this function should be set to ON to display the caller’s phone number on the fax LCD as the telephone rings.

Press Menu 1, 0, 2. The screen displays

CALLER ID:ON

SELECT { } & SET

Press or to choose ON.

Press Set.

Press Stop to exit.

CHAPTER SIX

How Does the Caller ID W ork?

The Caller ID Appears on the Display When Y our T elephone Rings

As your telephone rings, the display shows you the caller’s phone number. Once you pick up the handset, the caller’s ID disappears. You will see up to the first 16 characters of the number on the display.

Helpful Hints

■ If “# UNAVAILABLE” appears on the display, it means that the call came from outside your caller ID service area. *

■ If “# WITHHELD” appears on the display, it means the caller intentionally blocked the transmission of his/her ID. *

■ If no caller ID was transmitted to your fax machine, “PICK UP PHONE” will remain on the display.

* Depends on network Function.

The Caller ID is Stored in Y our Mac hine’ s Memory

The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be used for the following.

■ Selecting a Caller ID from the Memory for Call Reply.

You can scroll through the Caller IDs on the display and select one for your machine to dial.

■ Printing the Caller ID List.

You can review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller ID), and type of call (Comment).

NOTE: Please set up the number of rings to more than 02 in the Ring

Delay (see chap.6) before you use the Caller ID. If you set up the number of rings to 01, you cannot receive the Caller ID.

SETUP RECEIVE

Selecting a Caller ID from the Memory for Call Reply

You can display the caller IDs that are stored in the memory and select the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call “onhook” to the opposite party associated with a Caller ID number which has been captured into memory. This saves you from having to copy and dial back to that number manually. (You can skip to Step 4 below by Pressing the Shift and Tel-Index simultaneously.)

Press Menu 1, 0, 2. The screen displays

CALLER ID:ON

SELECT { } & SET

Press or to select DISPLAY ID.

Press Set. The caller ID of the last call will appear on the display.

If no ID is stored, the beeper will sound and “NO CALLER ID” will appear on the display.

Press or to scroll through the Caller IDs in the memory.

25)5555151

Press Set to automatically dial the Caller ID number. Wait until the

screen prompts you to press the Start key.

25)09/11 15:25

PRESS START KEY

Press Start.

DIALLING

TELEPHONE

If you wish to send a fax, insert a document into the feeder. Then press Start.

To cancel the Call Reply (for example, when you selected the Wrong Caller ID), simply press Stop and begin again ; the Caller ID will not be lost.

CHAPTER SIX

In certain circumstances, you may not be able to use this feature due to the type of CALLER ID service or the type of telephone system you or the other party is using.

T o Activate Certain Network Services When Using Call Reply

It may be desired (in order to activate certain network services), to insert a special prefix to be dialled in front of the Caller ID number when using the Call Reply feature. Some examples of such network services are :

* Your outgoing Caller ID withheld The required prefix, typically three to six digits (including # and

symbols) in length, may be inserted after displaying the desired Caller ID in step 4 on the previous page. (You can enter the prefix up to 20 digits on the machine. ) The complete number string including the prefix will then be dialled by pressing Start.

()

page Step 4.

Select the desired Caller ID, wait 2 seconds until you see the date and time the caller ID was received.

Enter the prefix by using number keys up to 20 digits.

- The display will be cleared when you press any of the number keys.

- To cancel the prefix (such as when you entered the wrong number), simply press Stop.

The display will return to the desired Caller ID you selected.

- If you press Stop again, the machine will return to the current date and time display. You are no longer in the call reply mode.

- Any problems or queries in using network services should be raised in the first instance with your network operator(s).

- With Call Reply, automatic redial does not function in cases where the called party is busy or doesn’t answer.

Call Reply to DDI numbers via Caller ID

25)09/11 15:25

PRESS START KEY

Calls derived from a caller ID number to destinations connected to a “Direct Dial Inward (DDI)” private exchange system may fail to connect, or may be answered in the first instance by the called premises’ main switchboard rather than by the intended extension. Brother is not liable for any call charges thus incurred.

SETUP RECEIVE

Clearing the Caller ID Stored in Memory

For the effective use of the memory, it is recommended that you should clear the Caller ID stored into memory by pressing Clear when the display shows the number.

Printing Caller ID List

Press Menu 1, 0, 2.

Press or to select PRINT REPORT .

Press Set.

Press Start.

P olling

Polling is the process of retrieving faxes from another machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling need to set up their machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. (See “Setup for Polling Transmit” in chap. 6.)

Some machines do not respond to the polling function.

Secure Polling

Secure Polling is a way to keep your documents and others’ from falling into the wrong hands while the MFC are set up for polling. You can use Secure Polling ID number must be entered on the fax machine that polls for your documents.

only with another Brother fax machine. Your four-digit

Setup for Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press Menu, 1, 2, 7. The screen displays

POLLING:STANDARD

SELECT { } & SET

CHAPTER SIX

Press or to choose STANDARD.

Press Set.

The screen prompts you to enter the fax number you want to poll, and then to press Start.

Enter the fax number you are polling.

Press Start. The screen displays DIALLING.

Setup for Polling Receive with Secure Code

You need to make sure you are using the same ID number as the other party.

Press Menu, 1, 2, 7. The screen displays

ENTER FAX NO. ONLINE

THEN PRESS START ONLINE

POLLING:STANDARD

SELECT { } & SET

Press or to choose SECURE.

Press Set.

Enter a four-digit number.

This is the same as the security code of the fax machine you are polling.

Press Set.

The screen prompts you to enter the fax number you want to poll, and then to press Start.

ENTER FAX NO.

THEN PRESS START

Press Start.

SETUP RECEIVE

Setup Delayed Polling Receive

You can set your MFC to begin Polling Receive at a later time.

Press Menu, 1, 2, 7. The screen displays

POLLING:STANDARD

SELECT { } & SET

Press or to choose TIMER.

Press Set.

The screen prompts you to enter the time you want to begin polling.

SET TIME=15:25

Enter the time (in 24-hour format) you want to begin polling. For

example, enter 21:45 for 9:45 PM. Press Set. The screen prompts you to enter the fax number you are

polling.

ENTER FAX NO. ONLINE

THEN PRESS START ONLINE

Enter the fax number (you can use One Touch or Speed Dial, or dial

manually). Press Start. The MFC makes the polling call at the time you entered.

You can set up only one Delayed Polling.

Sequential Polling

Your MFC can request documents from several fax units in a single operation. You just specify several destinations in Step 5. Afterwards, a Sequential Polling Report will be printed.

Press Menu, 1, 2, 7. The screen displays

POLLING:STANDARD

Press or to choose STANDARD, SECURE or TIMER.

Press Set when the screen displays the setting you want.

CHAPTER SIX

If you selected STANDARD, the screen prompts you to enter the fax

number you want to poll, and then to press Start.

• If you selected SECURE, enter a four-digit number and press

• If you selected TIMER, enter the time (in 24-hour format) you

Specify the destination fax machines, which you wish to poll by

using One Touch, Speed Dial, a Group, Tel-Index or the dial pad. You must press Help/Broadcast between each location.

Press Start.

Your MFC polls each number or group number in turn for a document.

ENTER FAX NO. ONLINE

THEN PRESS START ONLINE

Set.

want to begin polling and press Set.

DIALLING

Setting PC Interface Mode

If you connect your MFC to your PC, you can receive faxes into your PC. After completing all setup for Multi-Function Link Pro for Fax, you can select PC Interface Mode (ON/OFF) for routing incoming faxes.

Press Menu, 1, 2, 8.

8.PC INTERFACE

Press or to select ON or OFF.

Press Set when the screen displays your selection.

Press Stop to exit.

CHAPTER SEVEN

Setup Send

Before You Begin

■ Documents must be between 7.0 and 21.6 cm wide, and 12.7 and

35.6 cm long. Your MFC can only scan an image 20.8 cm wide, regardless of how wide the paper is.

■ Make sure you insert documents face down, top edge first.

■ Adjust the paper guides to fit the width of your document.

See

“Resolution”

in this

chapter

Paper Guides

■ The automatic document feeder (ADF) can hold up to 20 pages,

feeding each one individually through the MFC. Use standard (75 g/

) paper when using the ADF; if you’re using heavier paper, feed

m each sheet individually to prevent paper jams.

■ Press Resolution (before you send the fax) to select the resolution

for the document you’re sending.

■ DO NOT use curled, wrinkled, folded, or ripped paper, or paper with

staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric.

Transmission”

CHAPTER SEVEN

■ Make sure documents written with ink are completely dry.

■ To set different resolutions for each page of a multi page document,

refer to “Multiple Resolution Transmission”.

Resolution

See

“Multiple

Resolution

in this

chapter

When you have a document in the feeder, you can use the Resolution key. Press Resolution continuously until you see the LEDs change.

Standard Suitable for most typed documents. (Fine and S.Fine

Fine Good for small print; transmits a little slower than

Super Fine Good for very small print or artwork; transmits slower

Photo Use when document has varying shades of grey; slow

Fine Photo S.Fine

Resolution

lights are off)

Standard resolution. (Only the Fine light is ON)

than Fine resolution. (Only the S.Fine light is ON)

transmission time. (Both Fine and S.Fine lights are ON)

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document.

Insert the document, face down, in the feeder.

Press Menu, 1, 3, 3.

Use or to select AUTO, LIGHT, or DARK.

When the screen displays your selection, press Set.

Press 2 if you are finished choosing settings, and go to Step 6 ––

OR–– Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu.

Enter a fax number and press Start to send a fax.

See

“One Touch

Dialling”

chap. 9

See

“Speed

Dialling”

chap. 9

SETUP SEND

Automatic Transmission

This is the easiest way to send a fax.

IMPORTANT: Do not pick up the handset ––OR–– press Speaker Phone (for MFC-740).

Insert the document face down in the feeder.

Enter the fax number using One Touch, Speed Dial, Tel-index or the

dial pad. Press Start. The MFC starts scanning the document and the display

indicates the job number and how much memony is available. Then the MFC will start dialling if it is not sending, receiving or printing the other documents.

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the document face down in the feeder.

Pick up the handset and listen for a dial tone ––OR–– press

Speaker Phone (for MFC-740). Enter the fax number you want to call. (You can enter the digits

using the dial pad or you can enter a One Touch or Speed Dial number or you can call from the Tel-index.)

When you hear the fax tone, press Start.

To hang up, replace the handset ––OR–– press Speaker Phone

(for MFC-740).

Note: Manual transmission does not use memory.

Fax Redial

If you’re sending a fax manually and the line is busy, you can retry the number by pressing Redial/Pause.

If you’re sending a fax automatically and the line is busy, the MFC will automatically redial up to 4 times at 2 minute intervals.

Dual Access

If the document feeder is empty, you can place a document in the feeder, set temporary settings, dial a number, and begin scanning the fax into memory , even when the MFC is receiving a fax, sending a fax, or printing a fax from memory. The screen displays the new job number and how much memory is available.

CHAPTER SEVEN

If you try to scan in and store a 51st fax, the MFC will send it immediately, without storing it in memory.

If you get a MEMORY FULL message while scanning the first page of a fax, press Stop to cancel a scan. If you get a MEMORY FULL

See

“One Touch

and Speed

Dial”

chap. 9

message while scanning in a subsequent page, you'll have the option to press Start to transmit the pages scanned so far, or to press Stop to cancel the operation.

Real Time Transmission

When memory is full, the MFC cannot continue to scan documents into memory before sending. However, you can turn on REAL TIME TX. Then place the documents in the feeder and enter the fax number. As

See

“Setting

Station ID”

chap. 5

soon as the phone line is free, the MFC starts dialling and sending the fax.

Place the document in the feeder.

Press Menu, 1, 3, 9. The screen displays

9.REAL TIME TX

To change the default setting, press or to select ON (or OFF)

and press Set. Go to Step 5 ––OR–– For the next fax transmission only, press

For the next fax only, press or to select ON (or OFF) and

press Set. Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings and go to Step 6.

Enter fax number and press Start.

or to select NEXT FAX ONLY and press Set.

Basic Sending Operations

Composing an Electronic Cover P age

SETUP SEND

See

“Setup

Quick-Dial

Numbers”

chap. 8

See

“Setting

Station ID”

chap. 5

The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory, if you have used this feature to start the call.

The cover page indicates the fax is from your Station ID, and the number of pages you’re sending. If you have COVERPG SETUP set to ON (Function menu 1-3-1), the number of pages remains blank.

You can select a comment to include on your cover page, or you can select 1. NOTE OFF if you do not wish to include a comment.

1.NOTE OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

As well as using one of the comments above, you can also enter up to two customized messages, each 27 characters long. Use the chart of “Entering Text” in chap. 5 to help enter characters.

Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message functions will change their default settings.

Cover Pa ge for Next Fax Onl y

Make sure Station ID is set up (chap. 5). This feature does not work without the Station ID.

You can set the MFC to send a cover page with a particular document. This cover page will include the number of pages in your document.

Insert the document in the feeder.

Press Menu, 1, 3, 1.

Press Set when the screen displays NEXT FAX ONLY.

Press or to select ON (or OFF).

CHAPTER SEVEN

Press Set.

Press or to view the comment selections.

Press Set when the screen displays your selection.

Enter two digits to indicate the number of pages you are sending.

(Enter 00 to leave the number of pages blank.) If you make a mistake, press

Press Set. The screen displays

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings, and go to Step 11.

Enter the fax number .

Press Start.

Always Send Co ver Page

Make sure Station ID is set up (chap. 5). This feature does not work without the Station ID.

to back up and re-enter the number of pages.

You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Press Menu, 1, 3, 1.

Press or to select.

COVERPAGE:OFF

COVERPAGE:ON

Press Set when the screen displays COVERPAGE:ON. (If you

select ON, a coverpage is always sent when you send a fax.) If you selected ON, the screen displays the cover page comment

options. Press Press Set when the screen displays your selection. The screen

displays. Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 to exit if you are finished choosing settings.

or to view comment selections.

SETUP SEND

Using a Printed Cover P age

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Press Menu, 1, 3, 1.

Press or to select PRINT SAMPLE.

Press Set when the screen displays your selection.

Press Start. Your MFC prints a copy of your cover page.

=== COVER PAGE ===

TO:

FROM: FAX: TEL: PAGE[S] TO FOLLOW

COMMENT:

See

“Entering

Text”

chap. 5

Cover P age Message

You can set up two custom comments.

Composing Y our Own Comments

Press Menu, 1, 3, 2. The screen displays

2.COVERPAGE NOTE

Use or to choose position 5 or 6 for your customized

comment. Press Set.

Use the dial pad to enter your customized comment.

Press Set.

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 to exit.

CHAPTER SEVEN

Advanced Sending Operations

Overseas Mode

Sometimes, when sending a fax to overseas numbers, problems can be experienced. This mode makes the MFC work better for such calls.

After you send a fax using this feature, the feature turns itself off.

Insert the document.

Press Menu, 1, 3, 5.

5.OVERSEAS MODE

Press or to select ON (or OFF).

Press Set when the screen displays your selection.

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings and go to Step 6.

Enter the fax number you’re calling.

Press Start.

Call Reservation

You can send a fax and let the other party know that you want to speak to him after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your MFC will ring. Lift the handset to have a conversation.

If you set Call Reservation and Call Back message to ON, your MFC leaves a message if the other party does not answer.

Insert the document in the feeder.

Press Menu, 1, 3, 6. The screen displays the current setting for Call

Reservation.

CALL RESERVE:OFF

SELECT { } & SET

Press or to select ON (or OFF).

SETUP SEND

If you set Call Reservation to ON, press Set when the screen

displays your selection. The screen displays the current setting for Call Back Message.

CALL MESSAGE:OFF

CALL MESSAGE:ON

Press or to select ON (or OFF).

Press Set when the screen displays your selection.

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings, and go to Step 8. The screen prompts you to enter the fax number you want to call.

Enter the fax number, and press Start.

If you’ve set Call Reservation to ON, pick up your handset if the

MFC rings.

You cannot use auto redial with Call Reservation. You cannot use Call Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to ON.

Print Sample Call Back Message

Press Menu, 1, 3, 6.

Press or to select PRINT SAMPLE.

Press Set.

Press Start.

Delayed Transmission (Timer)

You can use this function to send a fax up to 24 hours later.

Insert the document in the feeder.

Press Menu, 1, 3, 7.

Enter the time you want the fax to be sent, in 24-hour format (for

example, enter 19:45 for 7:45 PM). Press Set. The screen displays

1.DOC 2.MEMORY

CHAPTER SEVEN

Press 1 to select DOC ––OR–– Press 2 to select MEMORY. If you

select 1.DOC, the MFC will not start scanning the document until the time it is due to be sent, so the document must be left in the feeder.

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings and go to Step 7. The screen prompts you to enter the fax number.

Enter the fax number, and press Start. The MFC will wait until the

time you have entered to send the fax.

Broadcasting

ENTER FAX NO. ONLINE

THEN PRESS START ONLINE

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Help/Broadcast key, you can include up to 24 One Touch locations, up to 56 Speed Dial locations (MFC-730) and 100 Speed Dial locations (MFC-740), and up to 50 manually dialled numbers (maximum of 130 locations (MFC-730) and 174 locations (MFC-740) if you did not use up any locations for Groups, access codes or credit card numbers). Real Time Transmission needs to be set to OFF.

However, available memory will vary with the types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to setup transmissions using dual access and the timer.

The easiest way to broadcast is to first combine frequently used One Touch and Speed Dial numbers as a Group, which uses up a One Touch Key . (Remember, you can have up to six Groups and Quick-Dial numbers can be included in more than one Group). Then by pressing Help/Broadcast between each location, you can include One Touch, Speed Dial, Groups, and manual dialling (using the dial pad) in the same broadcast. Use the Tel-index to help you choose the numbers easily.

After the broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

Insert the document into the feeder.

Enter a number using One Touch, Speed Dial, Group number, Tel-

index or the dial pad. Example: Group number

SETUP SEND

See “Setting

Up Groups

for

Broadcasting”

chap. 8

Press Help/Broadcast. You will be prompted to press the next

number. Enter the next number.

Example: Speed Dial Press Help/Broadcast.

Enter the next fax number.

Example: Manual dialling, using the dial pad. Press Start.

Your MFC will read the documents into memory and then start sending faxes to all the numbers you entered.

■ To stop the broadcasting in progress, press Stop. The display asks if

you want to cancel all locations or just the location that is being sent to.

■ Enter the long dialling sequence numbers as you normally would, but

keep in mind that each key counts as one location, so the number of locations you can call becomes limited.

■ If the line is busy or a connection could not be made for some other

reasons while broadcasting, the MFC will redial the number automatically.

■ If the memory is full, press Stop to abort the job or press Start to

send the portion that is in the memory (if more than one page has been scanned).

Multiple Resolution T ransmission

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

Insert documents in feeder, then press Menu, 1, 3, 4.

Use or to select resolution for page 1, then press Set.

Repeat Step 2 for subsequent pages. Press Stop when you’re

finished. Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings, and go to step 5.

Enter the fax number you’re calling, and press Start.

If you want to copy a document using multiple resolutions, press Mono Copy and Colour Copy in Step 5.

CHAPTER SEVEN

Setup for Polling Transmit

Polling Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it.

Place document to be retrieved in feeder.

Press Menu, 1, 3, 8.

The screen displays

Press or to choose STANDARD.

Press Set. The screen displays

POLLING:STANDARD

SELECT { } & SET

1.DOC 2.MEMORY

See

“Interrupting

Timer and

Polling

Transmit

Jobs”

in this

chapter

Press 1 to select DOC if you want your MFC to scan the printed

document at the time it is polled ––OR–– Press 2 to select MEMORY.

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you choosing setting and go to Step 8.

Press Start.

If you pressed 1 in Step 5, the printed document remains in the document feeder until your MFC is polled. However, you can “interrupt” it to send another fax.

Setup for P olling T ransmit with Secure Code

When you set POLLING:SECURE to on, anyone who polls your MFC must enter the polling ID number.

Place document in feeder.

Press Menu, 1, 3, 8.

The screen displays

POLLING:STANDARD

SELECT { } & SET

Press or to choose SECURE.

SETUP SEND

Enter a four-digit number, and press Set.

1.DOC 2.MEMORY

Press 1 to select DOC if you want your MFC to scan the printed

document as it is polled ––OR–– Press 2 to select MEMORY. Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings and go to Step 8.

Press Start and wait for the fax to be polled.

You can use Secure Polling only with another Brother fax machine.

Cancelling a Job While Scanning the Document

You can cancel a job while you are scanning it into memory by pressing

Stop. Eject the document by pressing Stop again.

Checking Job Status

You can check which jobs are in memory waiting to be sent. Press Menu, 1, 4 to check it. While the MFC is sending or receiving a fax, press Stop. The screen display job numbers. Press

or to see them.

Cancelling a Scheduled Job in Memory

You can cancel tasks you’ve scheduled, such as Delayed Fax, Delayed Polling Receive or Polling T ransmit.

If the MFC is idle,

Press Menu, 1, 4.

Any waiting jobs appear on the display. If nothing is waiting, the screen displays NO JOB WAITING.

4.REMAINING JOBS

CHAPTER SEVEN

If you have more than two jobs waiting, use or to select the

job you want to cancel. Press Set when the screen displays your selection.

—OR— If you have only one job waiting, go to step 3.

Press 1 to cancel —OR— Press 2 to exit without cancelling.

To cancel another job, return to step 2. Press Stop to exit.

If the MFC is busy, press Stop, then follow Steps 2 through 4 to cancel a job.

#02 SALES REPORT

1.CLEAR 2.QUIT

You can check which jobs are remaining in memory by following Steps 1 and 2 above.

Interrupting Delayed F ax and Polling Transmit Jobs

You can send a fax or make a copy without cancelling the Timer or Poll Waiting with documents in the feeder by “interrupting” it. When you interrupt the Timer to send a “new” set of documents, the MFC will not automatically redial the number if it was busy. Also, you cannot use the function mode if you have interrupted the Timer or Poll Waiting.

Press Menu, 1, 5.

Wait 2 seconds, then remove the documents that are waiting in the

feeder.

INSERT DOCUMENT

Place the “new” document you want to send now in the feeder.

Enter the new fax number for the documents you want to send now.

Press Start.

After the transmission is finished, place the “old” documents back

into the feeder. Press Menu, 1, 5, to restore the Delayed Fax and/or Polling timer.

CHAPTER EIGHT

Setup Quick-Dial

Numbers

Storing Numbers f or Easy Dialling

You can set up your MFC to do three types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting of faxes.

See

“One Touch

Dialling”

chap. 9

Storing One Touch Dial Numbers

You can store 24 fax/phone numbers that you can dial by pressing one key. You can also store names with these numbers. Even if you lose electrical power, numbers stored in memory will not be lost. When you press a One Touch key, the screen displays the name or number as the call is dialled.

One Touch Dial keys are not the dial pad keys. They are the 12 keys (numbers 1-24) located to the right of the dial pad. One Touch Dial

Shift

Numbers 13-24 are accessed by holding down appropriate One Touch key.

Press Menu, 1, 6, 1.

Press the One Touch Dial key where you want to store a number. The

screen displays the location you selected. Enter a number (up to 20 digits).

Press Set. The screen prompts you to enter a name for this number.

NAME:

Use the dial pad to enter the name (up to 15 characters). You can use

the chart of Entering Text in chap. 5 to help you enter letters — OR— go to Step 6 to store the number without a name.

while you press the

CHAPTER EIGHT

Press Set. The screen prompts you to select the type of number this

is. Use

FAX a fax number TEL a telephone (voice) number F/T both a fax and telephone (voice) number

Press Set.

Return to Step 2 to store another One Touch Dial number —OR—

Press Stop to exit.

When you dial a One Touch Dial number, the screen displays the name you have stored, or, if you have not stored a name, the number you have stored.

Storing Speed Dial Numbers

or to select the type you want.

See

“Speed

Dialling”

chap. 9

You can store Speed Dial numbers, which you dial by pressing only three keys. There are 56 (MFC-730) and 100 (MFC-740) Speed Dial locations. Even if you lose electrical power, numbers stored in memory will not be lost.

Press Menu, 1, 6, 2. The screen prompts you to enter a location.

SPEED-DIAL? #

Use the dial pad to enter a two-digit location (01–56 for MFC-730)

(00–99 for MFC-740). Press Set. The screen displays your entry, then prompts you to enter

the number you’re storing.

#05:

ENTER & SET

Enter the number (up to 20 digits).

Press Set. The screen now prompts you to store a name with this

number.

NAME:

Use the dial pad to enter the name (up to 15 characters). You can use

the chart of “Entering Text” in chap. 5 to help you enter letters –– OR–– go to Step 7 to store the number without a name.

Press Set.

SETUP QUICK-DIAL NUMBERS

The screen prompts you to select the type of number this is. Use

or to select the type you want.

FAX a fax number TEL a telephone (voice) number F/T both a fax and telephone number

Press Set.

Return to Step 2 to store another Speed Dial number ––OR–– Press

Stop to exit.

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit.

1.CHANGE 2.QUIT

See

“Storing

One Touch

Dial

Numbers”

and

“Storing

Speed Dial

Numbers”

in this

chapter

Press 1 to change the number stored, or press 2 to exit without

making a change. Enter a new number.

■ If you want to erase the number, press Clear when the cursor is

to the far left of the digits.

■ If you want to change a digit, use

under the digit you want to change, then enter it.

Follow the directions in Storing One Touch Dial or Speed Dial

Numbers.

or to position the cursor

Setting Groups for Br oadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Dial key (This is called Broadcasting.). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch Dial key. Finally, you can have up to 6 small Groups, or you can assign up to 79 numbers (MFC-730) and 123 numbers (MFC-

740) to one large Group.

CHAPTER EIGHT

Press Menu, 1, 6, 3. The screen displays

Select a One Touch Dial key where you wish to store the number.

(For example, press One Touch Dial key 02 to use as a Group.)

Use the dial pad to enter the Group Number (for example, press 1 for

Group 1).

Press Set. To include One Touch or Speed Dial numbers in the

Group, enter them as if you were dialling. For example, for One Touch Dial key 05, press One Touch Dial key 05. For Speed Dial location 09, press Speed Dial, then press 0, 9 on the dial pad. The LCD shows

SELECT ONE-TOUCH

SETUP GROUP:GO

ENTER & SET

05, #09.

G01:*05#09_

Press Set. The screen prompts you to enter a name.

NAME:

ENTER & SET

Use the dial pad and the chart of “Entering Text” in chap. 5 to enter a

name for the group (for example, NEW CLIENTS). Press Set.

Press Stop to exit.

You can print a list of all One Touch and Speed Dial numbers. Group numbers will be marked in the column of “GROUP”. See chap. 15, “Printing Reports”.

CHAPTER NINE

Telephone (Voice)

Operation

Making Voice Calls

You can use your MFC to make voice telephone calls, by dialling manually or by using One Touch or Speed Dial memory. You can use the handset, or if you have the MFC-740 you can use the Speaker Phone to make and receive calls.

The “Full-duplex” digital Speaker Phone allows you to operate the phone hands free, or allows more than one person in the room to participate in a two-way phone conversation. When using the Speaker phone, make sure to speak clearly and close to the microphone.

Manual Dialling

Manual dialling is simply pressing all of the digits of the phone number.

Pick up the handset ––OR–– press Speaker Phone.

When you hear a dial tone, dial the number, using the dial pad.

On the MFC-740, you can switch from handset to Speaker Phone by pressing Speaker Phone, then replacing the handset. You can switch from Speaker Phone to handset by lifting the handset.

To hang up, replace the handset if you are lifting the handset,

––OR–– press Speaker Phone.

Full-Duplex Digital Speakerphone (Only for MFC-740)

When the MFC rings, instead of lifting the handset, press Speaker Phone. Speak clearly, toward the microphone. To end the call, press Speaker Phone.

CHAPTER NINE

One Touch Dialling

See

“Storing One

Touch Dial

Numbers”

chap. 8

2 3

If you try to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays NOT ASSIGNED. The display returns to normal after 2 seconds.

If you are sending a fax, press Start after pressing the One Touch Dial key. If you picked up the handset, press Start when the receiving fax machine answers with fax tones.

Pick up the handset ––OR–– press Speaker Phone. When you hear a dial tone, press the One Touch Dial key of the

location you want to call. To hang up, replace the handset ––OR–– press Speaker Phone.

See

“Storing

Speed Dial

Numbers”

chap. 8

Speed Dialling

Pick up the handset ––OR–– press Speaker Phone.

When you hear a dial tone, press Speed Dial, then press the two-

digit Speed Dial number. To hang up, replace the handset ––OR–– press Speaker Phone.

Mute

Press Mute to put a call on hold.

You can put down the handset without disconnecting the call.

Pick up the MFC’s handset or press Speaker Phone to release the

call from hold. Picking up an extension handset will not release the call from hold.

Pause

Press Redial/Pause to insert a pause between digits to be dialled.

If your MFC is connected to a PABX, you may need to insert an additional number prefix (e.g. “9”) and a “pause” before each fax or telephone number to gain access to the outside line. When you press Redial/Pause, a dash “-” will appear on the display. By storing a pause, you can create a delay of 3.5 seconds.

TELEPHONE (VOICE) OPERATION

On Hook Dialling

Dial the number by using the dial pad or One Touch Dial key, or

Speed Dial and then two-digit Speed Dial number. The number you are dialling, or the name you have stored for One

Touch or Speed Dial is displayed on the LCD. Press Start.

Pick up the handset when you hear the other end from the monitor

speaker. If you press Tel before lifting the handset, the call will be disconnected. (Only for MFC-730).

On MFC-740, you can now speak to the party at the other end of the phone, without lifting the handset when you hear the speaker at the other end. Press Speaker Phone when you finish the conversation.

Searching Telephone Index

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically.

See

“Storing One

Touch Dial

Numbers”

and

“Storing

Speed Dial

Numbers”

chap. 8

Press Tel-Index, then enter the first letter of the name you’re

looking for. Press or to search the memory.

When the screen displays the name you want to call,

press Start to begin dialling. Pick up the handset when the other party answers.

When the call is over, hang up.

Chain Dialling

You can store very long dialling sequences by dividing them and setting them up as One Touch and Speed Dial numbers. Then while dialling, you can combine two or more One Touch and/or Speed Dial numbers and even include manual dialling using the dial pad. You can use these numbers in any combination. The combined number will be dialled, in the order you entered it, as soon as you press Start.

For example: You store “555” on One Touch Dial key 01 and “7000” on One Touch Dial key 02. If you press One Touch 01, 02 and Start, you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. So, if you press One Touch 01 and press 7001 using the dial pad, you can dial “555-7001”.

CHAPTER NINE

Using access codes is easy. Sometimes you may want to choose from the among several long distance carriers when you make a call; rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers.

Tone/Pulse

If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press #. Any digits dialled after this sends tone signals.

When you hang up, the machine returns to pulse dialling service.

See

“Select

Answer

Mode”

chap. 6

Fax/T el Mode

When you share one line for your telephone and fax machine, in the Fax/Tel mode, the fax machine can determine whether an incoming call is a fax or a telephone call.

Answering Calls with the Speaker Phone (Only for MFC-740)

When the MFC rings, instead of lifting the handset, press Speaker Phone. Speak clearly, toward the microphone. To end the call, press Speaker Phone.

If you have a bad telephone line connection, the other party might hear your voice echoed during the call. Hang up and try the call again — OR— pick up the handset.

T el Key (Onl y for MFC-730)

If you press Tel when you are talking lifting the handset with the other end, you can hear the other end from machine’s monitor speaker, but the other end cannot hear you.

CHAPTER TEN

Remote Fax Options

(Only for MFC-730)

This chapter is for Model MFC-730. If you have model MFC-740 your remote fax options are handled by the Message Manager. Please see chapter 12, “Message Manager”.

Fax Forwar ding

You cannot use Fax Forwarding when “Fax Storage” is set to OFF.

Programming a Fax Forwarding Number

See

“Changing

the Fax

Forwarding

number”

in this

chapter.

When Fax Forwarding is set to ON, your fax machine stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

Press Menu, 1, 8, 1.

Press or to select ON (or OFF).

FAX FWD:ON

Press Set. The screen prompts you to enter the number of the fax

machine where faxes will be forwarded.

FWD#:

ENTER & SET

Enter the forwarding number (up to 20 digits).

Press Set.

Press Stop to exit.

CHAPTER TEN

You can also dial into your machine from a remote location to switch this feature on, or to change the number you want your faxes forwarding to.

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.

Press Menu, 1, 8, 2.

The screen prompts you to choose a fax setting.

FAX STORAGE:OFF

SELECT { } & SET

Press or to select ON (or OFF).

Press Set when the screen displays your selection.

Press Stop to exit.

If there are faxes in memory when you turn the Fax Storage OFF, the screen prompts you to erase any faxes in memory.

ERASE ALL DOC?

1.YES 2.NO

If you press 1, all fax data is erased and Fax Storage is turned OFF. If the fax data in the memory has not been printed, it will be printed first and then erased. If you press 2, data is not erased, and Fax Storage remains ON.

Changing the Remote Access Code

Enter your Remote Access Code when the fax machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9

, but you can change this.

Press Menu, 1, 8, 3.

REMOTE FAX OPTIONS (ONLY FOR MFC-730)

Enter a three-digit number from 000 to 998. The cannot be

changed. Do not use the same digits that appear in your Remote Activation or Deactivation Code.

Press Set.

Press Stop to exit.

Remote Retrieval

Using Your Remote Access Code

To listen to your voice messages, you can call from any touch tone phone. To receive faxes at your location, you must call from a fax machine using touch tone. For convenience, you can retrieve faxes from a touch tone phone by having them sent to a fax machine. For example, if your hotel room does not have a fax machine, you can enter the number of the fax machine at the hotel’s Front Desk.

Dial your fax number from a touch tone phone.

When your fax machine answers and beeps, immediately enter your

Remote Access Code (The factory setting is 159 ). The fax machine signals the kinds of messages received:

1 long beep––Fax message(s) No long beep––No messages

The fax machine prompts you with two short beeps to enter a

command. If you wait longer than 30 seconds to enter a command, the machine hangs up. If you enter an invalid command, the machine beeps three times.

Press 9 0 to reset the machine when you finish.

Hang up.

If your fax machine is set to Manual Mode, you can access your machine remotely by phoning it and letting it ring for about 100 seconds. Your fax machine will answer the phone after about 100 seconds of ringing, and you then have 30 seconds to enter your Remote Access Code.

Remote Commands

Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (The factory setting is 159 remote control command.

), the system will signal you with two short beeps to enter a

CHAPTER TEN

Change Fax Forwarding Setting

Press 9 5

then to

Turn Fax Forwarding OFF––Press 1. Turn Fax Forwarding ON––Press 2. Program Fax Forward Number––Press 4. The MFC 730 will

automatically turn on Fax Forwarding ON.

Turn Fax Storage ON––Press 6. Turn Fax Storage OFF––Press 7. (This is only possible if there are no

faxes stored in the memory, or if all faxes have been erased using Remote Control 9 6 3).

Retrieve a Fax

Press 9 6

then to

Print a Memory Status List––Press 1, then enter the number of remote

fax machine and then press # #, After the beep, hang up and wait.

Retrieve all faxes––Press 2, then enter the number of remote fax

machine and then press # #, After the beep, hang up and wait.

Erase all fax messages––Press 3. If the data stored in the memory has

not been printed before, it will be printed first and then erased.

Check the Receiving Status

Press 9 7

then for

Fax messages––Press 1.

1 long beep––Received messages. 3 short beeps––No messages.

Change Answer Mode

Press 9 8

then for

TAD––Press 1. Fax/Tel (F/T)––Press 2.

Fax––Press 3.

Exit Remote Operation

Press 9 0

REMOTE FAX OPTIONS (ONLY FOR MFC-730)

Retrieving the Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

Dial your fax machine’s number.

When you hear the beep, immediately enter your Remote Access

Code (The factory setting is 1 5 9 When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number (up to 20 digits) of the remote

fax machine where you want the Memory Status List forwarded, and then press # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. Your fax machine then sends the Memory Status List to the fax machine that you are calling from.

Retrieving Fax Messa ges

Dial your fax machine’s number.

When you hear the beep, immediately enter your Remote Access

Code (The factory setting is 1 5 9 As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number (up to 20 digits) of the remote

fax machine where you want your fax messages forwarded, and then press # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

After you hear your fax machine beep, hang up and wait.

Your fax machine then calls the number of the remote machine that you have just entered, and that machine prints your fax messages.

CHAPTER TEN

Changing the Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax machine’s number.

When you hear the beep, immediately enter your Remote Access

Code (The factory setting is 1 5 9 When you hear two short beeps, use the dial pad to press 9 5 4.

Enter the new number of the remote fax machine (up to 20 digits)

where you want your fax messages forwarded, and then press # #. You cannot use and # as dial numbers. However, if you want to

store a pause, press #. Also, if your fax machine is connected to a PABX, you can press # first before the fax machine’s number. The # works as well as R key.

To retrieve the Memory Status List, when you hear two short beeps,

use the dial pad to press 9 6 1. Use the dial pad to enter the number of the remote fax machine (up

to 20 digits), and then press # #. After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. Your fax machine then sends the Memory Status List showing the new forwarding number to the fax machine that you are calling from.

Check the forwarding number.

If the forwarding number is incorrect, return to Step 1 to reset it.

CHAPTER ELEVEN

Copy Operations

Your Multi-Function Center allows you to make high-quality photocopies and transparencies. Copies can be in black and white, one color, or full color. Always make sure you have paper in the cassette before making copies. Do not pull on the paper while copying is in progress.

Enlarge/ Reduce

Paper Type

Brightness

Copy Quality

Mono Copy

Basic Copy Operations

Copying One P age

Insert the document face down in the feeder.

Press Mono Copy or Colour Copy to copy.

Press Mono Copy or Colour Copy again. (Make sure it’s the same

key you pressed in Step 2.) The screen displays

COPYING P.01 ONLINE

Colour Copy

To stop, press Stop. Press Stop again to release the original

document.

CHAPTER ELEVEN

Making Multiple Copies

See

“Memory

Full

Message” in

this chapter

You can make multiple copies in black and white or (one colour for MFC-740) using your MFC. When you use Mono Copy, you can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED (collated). The SORT option (MFC-740) and the multiple copies (MFC-730) are not available when you use Colour Copy.

Place the document face down in the feeder.

Press Mono Copy or Colour Copy (MFC-740 only).

Using the dial pad, enter the number of copies you want (up to 99).

For example, press 3, 8 for 38 copies. Press Mono Copy or Colour Copy (MFC-740 only).

NOTE: You must press the same button you pressed in Step 2. If you pressed Mono Copy, the screen displays

MULTI COPY:STACK ONLINE

Press to select SORT (or STACK),

MULTI COPY:SORT ONLINE

then press Mono Copy again.

You cannot make multiple colour copies when you are using MFC memory for Memory Transmission or have incoming messages in the Message Center (Only for MFC-740).

If you get a MEMORY FULL error message, you may be able to make multiple copies if you first print incoming faxes in memory and restore the memory to 100%.

Brother MFC-740, MFC-730 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Using This Manual................................................................................. 1