Brother MFC 7050C User Manual

Download

,,,

MFC 7050C

OWNER’S MANUAL

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number MFC 7050C

Serial Number:* __________________________

Date of Purchase: __________________________

Place of Purchase: __________________________

*The serial number is on the back of the unit. Retain this

Owner’s Manual with your record of your purchase, in the event of a theft, fire or warranty service.

sales receipt

as a permanent

Brother Numbers

Fax-Back System

Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve a difficulty with your MFC using this manual, call our Fax-Back System, and follow the voice prompts to receive faxed instructions about using the system and an index of Fax-Back subjects.

USA: 1-800-521-2846 From within Canada: 1-800-681-9838

The Brother Fax-Back System number (USA Only) has been preprogrammed on One Touch key

Brother on the W orld Wide Web

You can find more information about Brother products, from product specification sheets to Frequently Asked Questions (FAQs), on the World Wide Web. Visit us at

http://www.brother.com

Brother Bulletin Board

Brother’s Bulletin Board Numbers are

USA: 1-888-298-3616 From within Canada: 1-514-685-2040

For Customer Service

USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

TABLE OF CONTENTS

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

USA: 1-888-879-3232 (voice)

From within Canada:

1-800-668-2768 (voice) 1-800-947-1445 (fax) http://www.brothermall.com

Description Item

Ink Cartridge <black> LC11BK Ink Cartridge <color> LC11CL Ink Cartridge <photo> LC11PH Ink Jet Paper (100 Sheets) BPHRL Transparencies (50 Sheets) BPTRL Telephone Line Cord (For USA) UG1570001

(For Canada) UG3565001 Telephone Handset UF6857003 Handset Curled Cord UF8019009 Document Wire Extension UL6856000 Document Tray & Paper Tray UU7114001 IEEE-1284 Bi-directional Cable UG4558001 Remote Retrieval Access Card UU1841001 Owner’s Manual UU1862001

*Brother MFC-7050C Series Software DSK7031 (Floppy Disks, Windows® 3.1x)

on Floppy Disks (Includes DSK7095 (Floppy Disks, W indows® 95/98) Multi-Function Link® Pro and Visioneer® PaperPort® LE Only)

* Software on Floppy Disks is not available for Windows NT® W orkstation Version 4.0.

For glossy paper, we recommend using Kodak Inkjet Photographic Quality Paper Photo Weight.

TABLE OF CONTENTS

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMA GES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

TABLE OF CONTENTS

iii

Year 2000 Compliant

Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third-party software will continue to properly process date/time data after January 1, 2000.

Brother fax machines and multi-function centers will function properly after January 1, 2000,

provided that

software and firmware used by our customers in connection or combination with Brother fax machines, MFCs and bundled software, accurately exchange date data with the Brother products.

Please continue to check our Web page for updates at http://www.brother.com. All remedies will be provided to individual customers via software patches through software download or from Brother Customer Service.

all non-Brother hardware,

TABLE OF CONTENTS

Table of Contents

Introduction

MFC Setup and Connections

Using This Manual .......................................................................... 1-1

Finding Information...................................................................... 1-1

Test Sheet Procedures (For USA Only)......................................... 1-2

About Fax Machines ....................................................................... 1-2

Fax Tones and Handshake ............................................................ 1-2

ECM (Error Correction Mode) ..................................................... 1-3

MFC 7050C Control Panel Keys ................................................... 1-4

Caution............................................................................................. 2-1

Packing List ..................................................................................... 2-2

Choosing a Location ....................................................................... 2-3

Assembly .......................................................................................... 2-4

Selecting Paper Thickness ............................................................ 2-8

Installing Ink Cartridges (Initial Setup) ....................................... 2-9

Preserving Ink Cartridges ...................................................... 2-12

Aligning Ink Cartridges .............................................................. 2-13

Photo Printouts ........................................................................... 2-14

Cleaning the Ink Cartridges........................................................ 2-15

Cleaning the Cartridge Carrier ................................................... 2-17

Connecting an External Telephone Answering Device (TAD) .. 2-18

Sequence................................................................................ 2-18

Connections ........................................................................... 2-19

Outgoing Message (OGM) .................................................... 2-19

Connecting an External Telephone............................................. 2-19

Special Line Considerations ....................................................... 2-20

Roll Over Phone Lines .......................................................... 2-20

Two-Line Phone System........................................................ 2-20

Converting Telephone W all Outlets....................................... 2-20

Installing MFC, External Two-Line TAD, and

Two-Line Telephone ........................................................ 2-21

Multi-Line Connections (PBX) .................................................. 2-22

If you are installing the MFC to work with a PBX: .......... 2-22

Custom Features on a Single Line.............................................. 2-22

TABLE OF CONTENTS

Paper

Paper Affects the Print Quality ..................................................... 3-1

About Paper..................................................................................... 3-2

Handling and Using Special Paper ............................................... 3-2

Recommended Paper for the MFC 7050C .............................. 3-2

Paper Specifications for Multi-purpose Sheet Feeder.................. 3-3

Print Area...................................................................................... 3-4

On-Screen Programming

Initial Setup

User-Friendly Programming .......................................................... 4-1

Function Mode.............................................................................. 4-1

Alternating Displays ..................................................................... 4-2

Function Selection Table .............................................................. 4-2

Getting Started ................................................................................ 5-1

Setting Dialing Mode (Tone/Pulse) .............................................. 5-1

Setting Date and Time .................................................................. 5-2

Setting Station ID ......................................................................... 5-2

Entering Text ........................................................................... 5-3

Inserting spaces.................................................................... 5-3

Making corrections .............................................................. 5-3

Repeating letters .................................................................. 5-3

Special characters and symbols ........................................... 5-4

Setting the Beeper Volume ........................................................... 5-5

Choosing the Handset Volume...................................................... 5-5

Setting Volume Amplify .......................................................... 5-6

Setting the Speaker Volume .......................................................... 5-6

Setting the Ring Volume ............................................................... 5-7

Memory Storage ........................................................................... 5-7

Delayed Timer .............................................................................. 5-7

Setup Receive

Basic Receiving Operations............................................................ 6-1

Setting the Answer Mode ............................................................. 6-1

To select or change your Answer Mode .................................. 6-2

Setting Ring Delay ....................................................................... 6-3

Setting F/T Ring Time (For FAX/TEL Mode Only) .................... 6-3

Printing a Reduced Incoming Fax ................................................ 6-4

Recommended Reductions ...................................................... 6-4

Setting Paper Size......................................................................... 6-5

Advanced Receiving Operations.................................................... 6-6

Operation from Extension Telephone........................................... 6-6

For FAX/TEL Mode Only ....................................................... 6-6

Troubleshooting Remote Codes .............................................. 6-6

Changing Remote Codes .............................................................. 6-7

Polling........................................................................................... 6-7

Setting Up Polling Receive...................................................... 6-7

Setting Up Sequential Polling Receive.................................... 6-8

TABLE OF CONTENTS

Canceling a Scheduled Job ........................................................... 6-8

Distinctive Ring............................................................................ 6-9

Registering the Distinctive Ring Pattern ............................... 6-10

Caller ID ..................................................................................... 6-11

Setup Send

Before You Begin ............................................................................. 7-1

ADF (Automatic Document Feeder) ............................................ 7-1

Resolution ..................................................................................... 7-2

Manual Transmission .................................................................... 7-2

Automatic Transmission............................................................... 7-3

Manual and Automatic Fax Redial............................................... 7-3

Dual Access .................................................................................. 7-3

Real Time Transmission ............................................................... 7-4

Checking Job Status ..................................................................... 7-4

Canceling Jobs in Memory ........................................................... 7-5

Basic Sending Operations .............................................................. 7-5

Composing Electronic Cover Page............................................... 7-5

Cover Page for Next Fax Only ................................................ 7-6

Always Send Cover Page......................................................... 7-7

Using a Printed Cover Page..................................................... 7-8

Cover Page Message..................................................................... 7-8

Composing Your Own Comments ........................................... 7-8

Contrast......................................................................................... 7-9

Advanced Sending Operations....................................................... 7-9

Overseas Mode ............................................................................. 7-9

Delayed Fax ................................................................................ 7-10

Broadcasting ............................................................................... 7-11

Setting Up for Polling Transmit ................................................. 7-12

Setup Auto Dial Numbers

Telephone Operation

Storing Numbers for Easy Dialing ................................................ 8-1

Storing One Touc h Dial Numbers ................................................ 8-1

Storing Speed Dial Numbers ........................................................ 8-3

Changing One Touch and Speed Dial Numbers ........................... 8-4

Setting Up Groups for Broadcasting ............................................ 8-5

Dialing Options ............................................................................... 9-1

Manual Dialing ............................................................................. 9-1

One Touch Dialing........................................................................ 9-2

Speed Dialing ............................................................................... 9-2

Access Codes and Credit Card Numbers...................................... 9-3

Hold .............................................................................................. 9-3

Pause ............................................................................................. 9-3

Redial............................................................................................ 9-4

Tone/Pulse..................................................................................... 9-4

Searching T elephone Index........................................................... 9-4

TABLE OF CONTENTS

vii

Printing Reports

MFC Settings and Activity ........................................................... 10-1

To Print a Report......................................................................... 10-2

Transmission Verification (Xmit) Report ................................... 10-2

Activity Report Interval.............................................................. 10-2

Making Copies

Message Center

Using MFC as a Copier ................................................................ 11-1

Making a Single Copy ................................................................ 11-2

Making Multiple Copies............................................................. 11-2

Stacking Multiple Copies ........................................................... 11-2

Sorting Multiple Copies ............................................................. 11-2

Reducing and Enlarging Copies ................................................. 11-3

Copying a Photograph ................................................................ 11-3

Introduction................................................................................... 12-1

Message Center Mode................................................................... 12-1

Flexible Memory Settings (Message Storage) ........................... 12-2

Setting Up the Message Center .................................................. 12-3

Step 1: Setting Message Storage ................................................ 12-3

Step 2: Recording Message Center

Outgoing Message (OGM)....................................................... 12-4

Listening to Outgoing Message (OGM)................................ 12-4

Erasing Outgoing Message (OGM)....................................... 12-4

Step 3: Activating Message Center Mode .................................. 12-5

Message Indicators ..................................................................... 12-5

Playing Voice Messages ............................................................. 12-5

Printing a Fax Message .............................................................. 12-6

Backup Printing Option .............................................................. 12-6

Erasing Messages ....................................................................... 12-6

To erase voice messages individually.................................... 12-6

To erase messages all at once ................................................ 12-7

Setting Maximum Time for Incoming Messages ....................... 12-7

Setting Toll Saver........................................................................ 12-7

ICM Recording Monitor............................................................. 12-8

Fax Forwarding/Paging .............................................................. 12-8

Programming a Fax Forwarding Number .............................. 12-8

Programming Paging Number............................................... 12-9

Remote Retrieval......................................................................... 12-10

Using Remote Retrieval Access Code ...................................... 12-10

Changing Remote Retrieval Access Code ................................ 12-10

Remote Commands .................................................................. 12-11

Retrieving Memory Status List ................................................ 12-13

Retrieving Fax Messages.......................................................... 12-13

Changing Fax Forwarding Number Remotely ......................... 12-14

viii

TABLE OF CONTENTS

Walk-Up Video Printing

Getting Started .............................................................................. 13-1

Setting Up Video Print Mode ..................................................... 13-2

Color Video Printing..................................................................... 13-2

Changing Default Settings............................................................ 13-3

Setting Paper Type ...................................................................... 13-5

Setting V ideo Printing Quality.................................................... 13-5

Setting Video Type...................................................................... 13-5

Setting Print Size ........................................................................ 13-6

Video Printing Color Adjustment ............................................... 13-6

Video Printing Brightness........................................................... 13-7

Video Capture to PC..................................................................... 13-8

Setting Up the MFC and Computer to

Work Together

Before You Install Multi-Function Link® Pro Software ........... 14-1

If You Don’t Have a CD-ROM Drive ......................................... 14-2

Computer Requirements ............................................................. 14-2

Connecting the MFC to the Computer ....................................... 14-3

Installing Multi-Function Link® Pro Software (CD-ROM) ...... 14-4

Overview of Basic Steps............................................................. 14-4

Choosing the Software to Install ................................................ 14-5

Install Multi-Function Link® Pro Software ........................... 14-5

Install NetCentric

Install Automatic E-Mail Printing......................................... 14-5

Install 3D FaxSpeed .............................................................. 14-5

Install MFC-7050 Series Drivers Only.................................. 14-5

Other Options ............................................................................. 14-5

View On-Line Documentation .............................................. 14-5

View Product Support Information ....................................... 14-5

Brother W eb Link .................................................................. 14-5

Exit ........................................................................................ 14-6

Installing the Brother Software .................................................. 14-6

Receiving Messages into the PC................................................... 14-9

MF Link Mode ........................................................................... 14-9

Brother Status Monitor .............................................................. 14-10

™

FaxStorm ............................................... 14-5

Using MFC as a Printer

Features.......................................................................................... 15-1

Printer Driver................................................................................ 15-2

Choosing the Right Kind of Paper .............................................. 15-2

Multi-purpose Sheet Feeder......................................................... 15-2

Selecting the Paper Thickness .................................................... 15-3

Loading Paper............................................................................. 15-3

Loading Envelopes and Special Print Media.............................. 15-3

Simultaneous Printing/Fax........................................................... 15-4

Printer Operation Keys ................................................................ 15-5

On/Off Line Key......................................................................... 15-5

Reset Key.................................................................................... 15-5

Priority Key ................................................................................ 15-5

Ink Management Key ................................................................. 15-5

TABLE OF CONTENTS

Windows Printing

Printer Emulation ......................................................................... 16-1

Using the Brother Printer Driver ................................................ 16-1

Paper Tab ....................................................................................... 16-2

Copies ......................................................................................... 16-3

Reverse Order ........................................................................ 16-3

Collate.................................................................................... 16-3

Orientation .................................................................................. 16-3

Paper Size ................................................................................... 16-4

Custom Paper Size................................................................. 16-5

Output Media.............................................................................. 16-6

Paper Source ............................................................................... 16-6

Restore Defaults ......................................................................... 16-6

Color /Quality Tab ........................................................................ 16-7

Color Options ............................................................................. 16-7

Color/Monochrome .................................................................... 16-8

Color ...................................................................................... 16-8

Black, White and Grayscale .................................................. 16-8

Print Quality ............................................................................... 16-8

Manual Settings .......................................................................... 16-9

Color Control............................................................................ 16-10

Halftone Type ........................................................................... 16-11

Options Tab.................................................................................. 16-12

Layout ....................................................................................... 16-12

TrueType Options ..................................................................... 16-13

Ink Cartridge Maintenance ....................................................... 16-13

W atermarks Tab.......................................................................... 16-14

Setting Up Watermarks ............................................................. 16-14

Font ........................................................................................... 16-15

Position ..................................................................................... 16-15

Adjustment ............................................................................... 16-16

Creating Custom Watermarks ................................................... 16-16

Using the Multi-Function

Link

Pro

Softwar e

Introduction................................................................................... 17-1

Multi-Function Link® Pro Fax.................................................... 17-2

Visioneer® PaperPort® LE........................................................... 17-2

Sending a Fax from Your PC........................................................ 17-3

Sending a Quick Fax................................................................... 17-3

Sending a Fax from the Main Menu........................................... 17-4

Sending a Fax from a Windows® Application ............................ 17-4

Receiving Faxes into the PC......................................................... 17-5

Checklist for the MFC ........................................................... 17-5

Checklist for Your PC ............................................................ 17-5

Viewing Received Faxes............................................................. 17-6

TABLE OF CONTENTS

Scanning a Document ................................................................... 17-7

TWAIN Compliant ................................................................ 17-7

Accessing the Scanner........................................................... 17-7

Scanning a Document into the PC.............................................. 17-8

Settings in the Scanner Window............................................ 17-8

Resolution: ......................................................................... 17-8

Scan Mode: ........................................................................ 17-8

Contrast:............................................................................. 17-9

Paper Size: ......................................................................... 17-9

Video Capture: ................................................................... 17-9

Video Capture to PC................................................................... 17-10

Connecting Y our Video Equipment .......................................... 17-10

Capturing an Image .................................................................. 17-11

Color Faxing with FaxSpeed

(For Windows® 3.1x, 95/98 Only)

Using Internet Faxing with NetCentric

FaxStorm

Introduction................................................................................... 18-1

How FaxSpeed Works ................................................................... 18-2

Special Coded Format (InfoImage) ............................................ 18-2

Installing FaxSpeed....................................................................... 18-3

Selecting Multi-Function Link® Pro

As Y our F ax Application........................................................... 18-4

Creating FaxSpeed Read Module Disks for Recipients ............. 18-5

Quick Start Procedures ................................................................ 18-6

How to Send an InfoImage ......................................................... 18-6

Using the FaxSpeed Macro......................................................... 18-7

To send the current document in your word processor

directly to FaxSpeed: .......................................................... 18-7

How to Read an InfoImage that Was Printed at Your MFC........ 18-8

How to Read an InfoImage that Was Received Into

Multi-Function Link

To read an InfoImage after viewing it in PaperPort®: ........... 18-9

If the Recipient Uses Another Fax Application........................ 18-10

FaxSpeed Read Module for Recipients ............................... 18-10

If Recipient Uses Fax Machine and Scanner............................ 18-11

FaxSpeed Read Module for Recipients ............................... 18-11

NetCentric™ Internet Fax............................................................. 19-1

™

Before Y ou Be gin........................................................................ 19-2

Compatible Operating Systems ............................................. 19-2

Set Up Your Fax Service Account ......................................... 19-2

Receiving Faxes.......................................................................... 19-2

Creating an Inbound Account................................................ 19-3

Installing NetCentric

Overview of Utilities .................................................................. 19-4

Contact Manager ................................................................... 19-4

Cover Page Builder................................................................ 19-4

Pro......................................................... 18-9

™

FaxStorm ............................................... 19-4

TABLE OF CONTENTS

Print Driver............................................................................ 19-4

Status Manager ...................................................................... 19-5

Viewfax (A Fax File Viewing Application) ........................... 19-5

Accessing NetCentric

Sending Faxes............................................................................. 19-6

General Tab............................................................................ 19-6

Addressing a Fax................................................................ 19-7

Adding Contacts One at a Time......................................... 19-7

Selecting a Group (or a Contact from a Group) ................ 19-8

Saving a New Contact from the Fax Send Window........... 19-8

Specifying a Cover Page.................................................... 19-9

About Sending a Fax as E-mail ......................................... 19-9

Attachments Tab .................................................................. 19-10

Options/Sender T ab ............................................................. 19-11

Sending from Other Windows

If Y ou Are Using W indows® 95/98 ...................................... 19-11

If You Are Using Windows NT

Setting Up Contacts in the Contact Manager ........................... 19-12

To Add a New Contact to the All Group: ............................ 19-13

To Add a New Contact to Another Group: .......................... 19-14

Changing Contact Detail ..................................................... 19-15

Setting Up Multiple Addresses............................................ 19-16

Moving or Copying a Contact to Another Group ................ 19-16

Creating a Group for Broadcasting ..................................... 19-17

Managing Your Faxes in the Status Manager ........................... 19-17

Accessing the Status Manager............................................. 19-18

Checking the Status of Sent Faxes (Outbox)....................... 19-18

Viewing Faxes You Received (Inbox).................................. 19-18

Managing Faxes from Your Account Page ............................... 19-19

Accessing Y our Account Page ............................................. 19-19

Viewing Received Faxes in Your Account Page Inbox........ 19-19

Checking Sent Faxes in Your Account Page Outbox........... 19-20

Customer Support ..................................................................... 19-20

Contact NetCentric Corporation at .................................. 19-20

™

FaxStorm .............................................. 19-5

Applications ........................... 19-11

Workstation Version 4.0.. 19-12

Using Automatic E-Mail

Printing

xii

Automatic E-Mail Printing (For Windows® 95/98 Only) .......... 20-1

Main Features ............................................................................. 20-2

Automatic E-Mail Printing is for Windows® 95/98 Only........... 20-2

You Cannot Use a 16-bit TCP/IP Stack................................. 20-2

If You Are Using Korean Windows

Setting Up Automatic E-Mail Printing....................................... 20-3

Setting Up the Server............................................................. 20-3

Setting the Check Time ......................................................... 20-4

Using Automatic E-Mail Printing............................................... 20-5

Uninstalling Automatic E-Mail Printing from

Windows

TABLE OF CONTENTS

95/98 ....................................................................... 20-5

95/98............................ 20-2

If the Uninstall Program Displays an Error Message............ 20-5

To Access the Add/Remove Programs Properties Window:.. 20-6

Brother Control Panel

Brother Control Panel .................................................................. 21-1

General Settings ............................................................................ 21-2

Answer Mode ........................................................................ 21-3

Dial Mode .............................................................................. 21-3

Reports................................................................................... 21-4

Activity Report Printing ........................................................ 21-4

Print Transmission Verification Report ................................. 21-4

Fax Settings.................................................................................... 21-5

General T ab................................................................................. 21-5

Station ID............................................................................... 21-6

Custom Cover Page ............................................................... 21-6

Remote................................................................................... 21-6

Speaker Volume ..................................................................... 21-6

Options T ab................................................................................. 21-7

MF Link Mode ...................................................................... 21-7

Incoming Fax Reduction Percentage..................................... 21-7

Auto Dial Tab ............................................................................. 21-8

Auto Dial Numbers................................................................ 21-8

Dial Type............................................................................ 21-8

Name:................................................................................. 21-9

ID: ...................................................................................... 21-9

Number: ............................................................................. 21-9

Type.................................................................................... 21-9

Group Numbers (For Broadcasting) .................................. 21-9

Group ................................................................................. 21-9

Name .................................................................................. 21-9

One Touch ID..................................................................... 21-9

Group List: ......................................................................... 21-9

Advanced Settings Tab ............................................................. 21-10

Fax Forward / Paging........................................................... 21-11

Remote Retrieval Access Code............................................ 21-11

Ink Cartridge Maintenance ....................................................... 21-12

Aligning the Ink Cartridges ................................................. 21-12

Cleaning the Ink Heads ....................................................... 21-13

Installing or Replacing Ink Cartridges ................................ 21-13

Left Cartridge ...................................................................... 21-14

Right Cartridge .................................................................... 21-14

Important Information

Standard Telephone and FCC Notices ........................................ 22-1

These notices are in effect on models sold and used

in the United States only........................................................... 22-1

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only) ............................ 22-3

TABLE OF CONTENTS

xiii

Industry Canada Compliance Statement (For Canada Only) ..... 22-4

International ENERGY STAR® Compliance Statement ............ 22-4

Important Safety Instructions ..................................................... 22-5

Compilation and Publication Notice .......................................... 22-8

Trademarks ................................................................................. 22-8

Speciﬁcations

Troubleshooting and Maintenance

Product Description ...................................................................... 23-1

Fax Specifications.......................................................................... 23-1

Printer Specifications.................................................................... 23-3

Printing ....................................................................................... 23-3

Controller.................................................................................... 23-3

Print Media ................................................................................. 23-4

Troubleshooting............................................................................. 24-1

Fax-Back System........................................................................ 24-1

Brother on the World Wide Web ................................................. 24-1

Brother Bulletin Board ............................................................... 24-1

Error Messages ........................................................................... 24-2

Document Jam ............................................................................ 24-4

Printer Jam or Paper Jam ............................................................ 24-4

Paper is jammed inside front of MFC ................................... 24-5

Paper is jammed inside back of MFC ................................... 24-5

If You Are Having Difficulty with Your MFC ............................ 24-6

Printing or Receiving Faxes .................................................. 24-6

Phone Line or Connections ................................................... 24-7

Sending Faxes........................................................................ 24-7

Handling Incoming Calls....................................................... 24-7

Printer Difficulties................................................................. 24-8

Video Capture ........................................................................ 24-9

Head Cleaning Page.................................................................. 24-10

Aligning Ink Cartridges ............................................................ 24-10

Packing and Shipping the MFC................................................. 24-11

Routine Maintenance.................................................................. 24-14

Cleaning the Scanner ................................................................ 24-14

Cleaning the MFC Printer Platen ............................................. 24-14

Storing an Extra Ink Cartridge ................................................. 24-15

Preserving Ink Cartridges .................................................... 24-15

Disposing of the Used Ink Cartridge ........................................ 24-16

Replacing the Ink Cartridges (Routine Maintenance) .............. 24-16

For Customer Service ................................................................. 24-19

xiv

Glossary ........................................................................................GL-1

Index.................................................................................................. I-1

TABLE OF CONTENTS

Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Introduction

Additionally, your MFC has a Help Key. Press list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index in the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cross-references and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

Help/Broadcast

to print a

INTRODUCTION

1-1

T est Sheet Procedures (For USA Only)

See

Setting

Station ID

p. 5-2

After programming your Station ID, please fill out the TEST SHEET included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed.

When this document is received, a confirmation sheet will be sent back to your MFC. In order to receive a response, be sure to set up your Station ID.

USA: 1-908-685-9283 (fax)

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. You’ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press for about 40 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your MFC line, so you can know if you are receiving a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVING.

Start

, and they continue

1-2

INTRODUCTION

When your MFC answers in FAX/TEL mode, the MFC listens for CNG tones and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

Introduction

When you have an external telephone answering device (TAD) on your MFC line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions for connecting a TAD to your MFC in the MFC Setup and Connections chapter.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your MFC for this feature to work.

INTRODUCTION

1-3

MFC 7050C Control P anel Keys

Function Set

Hook

1 2

Redial / Pause

Speed Dial

Hold

GHI JKL MNO

PQRS TUV WXYZ

RWD FWD

Hook

Lets you dial telephone and fax numbers without lifting the handset.

Hold

Lets you put calls on hold.

Redial / Pause

Redials the last number called. Also inserts a pause in autodial numbers.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the MFC. # key lets you switch the dialing type during a telephone call from PULSE to TONE.

RWD ( ) FWD ( )

Use to repeat or skip to the next voice message during playback.

Shift

To access memory locations 13 through 24 in the One Touch keys, hold down the Shift key.

One Touc h Ke ys

These 12 keys give you instant access to previously stored phone numbers.

7O5OC

VolumeLH

ABC DEF

2 5

6 9

8 0

56 6

Stop

Shift

Stops a fax, cancels an operation or exits from function mode.

Start

Starts an operation, such as sending a fax.

Enlarge

Enlarges copies depending on the ratio you select: 200%, 150%, 125% , 120% and 100%.

Reduce

Reduces copies depending on the ratio you select: 100%, 93%, 87%, 75% and 50%.

Sort

Makes multiple copies of a multiple page original copied in order.

Photo

Use this key to copy photographs.

Copy

Makes black and white copies.

On/Off Line

Use this key to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately.

Reset

Clears data from the printer memory.

Tel-index

01 13

05 17

09 21

Fine

FAX Photo S.Fine

FAX/TEL

Help/

Mode

07 19 20

Priority

Broadcast

04 16

Resolution

02 14 15

06 18

10 22 23 24

Press this key to receive all faxes in memory without first printing them.

Ink Management

Cleans the ink print heads and/or resets the ink dot counter after replacing an ink cartridge.

Record

Lets you record Outgoing Messages (OGM).

Erase

Lets you delete voice messages, and/or fax messages from the memory

Play

Lets you listen to voice messages and outgoing messages.

Message Indicator Lights

Notify you that you have voice or fax messages in the memory.

Help/Broadcast

Whenever the Date and T ime are displayed on the LCD, you can press this key to print a quick reference Help List. The Help List shows how to perform functions, how to register information and how to get basic information. Also use this key whenever you want to broadcast faxes to many different locations, maximum of 174.

2331

Message CenterFacsmille

Voice

Record Erase Play

Color Printer

On/Off Line

Reset

Reduce

Enlarge

Photo

Sort

Stop

Fax

18 19

Ink Management

Priority

Copy

17 16

Start

Mode

Use to select how the MFC will handle incoming calls.

Resolution

Sets the resolution when you send a fax.

Tel-index

Lets you look up numbers stored in the dialing memory.

Ink Empty Indicator

Blinks when ink cartridge is low and stays lit when ink is empty.

Liquid Crystal Display

LCD displays messages to help you set and operate your MFC.

Function

Lets you access the function and programming mode.

Set

Stores a function setting in the MFC.

(Left Arrow)

(Right Arrow)

Volume Low/High/Amplify

Moves the LCD cursor through text and options. Adjusts speaker, ring and handset volume.

1-4

INTRODUCTION

Caution

MFC Se tu p and Connections

Never install telephone wiring during a lightning storm.

We recommend that this product be used with a surge

protection device to protect the product against lightning storms.

Never install a telephone jack in a wet location unless the jack

is specifically designed for a wet location. Never touch telephone wires or terminals that are not insulated

unless the telephone line has been disconnected at the network interface.

Connections

Assembly and

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an

electrical storm. There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of

the leak. For PLUGGABLE EQUIPMENT, the socket-outlet should be

installed near the equipment and should be easily accessible.

MFC SETUP AND CONNECTIONS

2-1

Packing List

Make sure you have the following items:

Telephone

Line Cord

Handset

Curled Cord

Telephone

Handset

Document T ray with Extension

Paper T ray

with Extension

(Both trays are

the same)

Ink Cartridges (Color & Black)

Bi-directional IEEE-1284 Parallel Cable

Document Wire Extension

Remote Retrieval Access Card

Brother MFL Pro CD-ROM

Owner’s

Manual

StartCard

If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1- 514-685-6464 (from within Montreal). See “Ordering Accessories and Supplies” on page ii for the correct item numbers.

Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you may void your warranty.

2-2

MFC SETUP AND CONNECTIONS

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet.

Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the MFC’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

Connections

Assembly and

MFC SETUP AND CONNECTIONS

2-3

Assembly

Connect the handset.

Connect the longer end of the curled handset cord to the MFC and the shorter end to the handset.

Connect the power cord.

There is no ON/OFF switch. When you plug in the power cord, the power goes on and the screen alternately displays.

SET CARTRIDGES PLS OPEN COVER

Connect the telephone line cord.

Connect one end of the telephone line cord to the jack on the MFC and the other end to a modular wall jack.

2-4

MFC SETUP AND CONNECTIONS

W ARNING

To protect yourself from electrical shock, plug the MFC into a 3-prong plug and keep the power to your MFC on when you connect it to a telephone line. Similarly, when moving your MFC, disconnect the telephone line first, and then the power cord.

Caution

■ Lightning and power surges can damage this product! We

recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

Attach the document wire extension.

Connections

Assembly and

MFC SETUP AND CONNECTIONS

2-5

Attach the paper tray and pull out the extension.

Caution

Please attach the paper tray to prevent paper jams and maintain print quality.

Attach the document tray and pull out the extension.

2-6

MFC SETUP AND CONNECTIONS

Load paper in the multi-purpose sheet feeder (paper

cassette).

The paper cassette holds up to 100 sheets of 20 lb (75 g/m) plain paper.

A Pull the paper support up and slide the paper guide to the

left.

Paper

Support

B F an the paper well. Inser t the paper against the right edge with

the print side facing you. Keep the paper level below the paper guide line and behind the rib. Be careful not to force the bottom edge of the paper down into the paper cassette.

Connections

Assembly and

Paper Guide Line

MFC SETUP AND CONNECTIONS

2-7

C Adjust the paper guide to fit the paper width.

Selecting Paper Thickness

The paper thickness lever is behind the top cover on the right side. Set the paper thickness lever to the Paper position for plain paper or ink jet paper. However, before you print on envelopes or other thicker types of print media, move the paper thickness lever forward to the Envelopes position.

See

Paper

Specifications

for

Multi-purpose

Sheet Feeder

p. 3-3

2-8

Use the Envelopes Use the Paper position for: position for:

■ Envelopes ■ Plain Paper

■ Glossy Paper ■ Ink Jet Paper

■ Transparencies

■ Greeting Cards

■ Labels

■ Index Cards

■ Postcards

MFC SETUP AND CONNECTIONS

Installing Ink Cartridges (Initial Setup)

The following steps are for initial setup only. If you are replacing ink cartridges, then follow the steps in “Replacing the Ink Cartridges (Routine Maintenance)” on page 24-16.

Check that the power is on. The screen alternately displays:

Open the cover.

SET CARTRIDGES PLS OPEN COVER

Connections

Assembly and

After a few seconds, the ink cartridge carrier will move to its loading position.

Unpack the Color ink cartridge.

MFC SETUP AND CONNECTIONS

2-9

Carefully remove the sticker and transparent tape that covers

the copper print head.

Do NOT touch or remove the copper contact area!

Each ink cartridge has its own correct position. The Color ink cartridge must be in the left-slot and the Black (or Photo) cartridge must be in the right-slot. Match the color

indicators on the ink cartridge and the cartridge carrier. Insert the new starter Color ink cartridge into the left-slot,

and press backward until it snaps.

If you have purchased the Photo ink cartridge accessory and

want to use it now, you can choose to install the Photo ink cartridge in the right-slot.

Repeat Steps 3–5 to install the new starter Black (or Photo)

ink cartridge in the right-slot. If the ink cartridges move loosely in the carrier, they are not

locked into place, so repeat Steps 5 and 6. Close the cover.

DID YOU CHANGE?

RIGHT:1.YES 2.NO

Press 1 if you changed the right-side cartridge.

2-10

MFC SETUP AND CONNECTIONS

DID YOU INSTALL?

1.BLACK 2.PHOTO

Press 1 if you installed the starter Black ink cartridge and go

to Step 10—OR—press 2 if you installed the Photo ink cartridge (accessory) and go to Step 11.

In initial setup, the MFC prompts you to verify that you installed each ink cartridge. Be sure to use the starter ink cartridges that were designed for initial setup.

The MFC uses your responses to set the ink dot counter for each ink cartridge, so the MFC can warn you when a specific ink cartridge is low or empty.

DID YOU INSTALL?

BLACK:1.NEW2.OLD

Press 1 if you installed the new starter Black ink cartridge.

Go to Step 12.

DID YOU INSTALL?

PHOTO:1.NEW2.OLD

Press 1 if you installed a new Photo ink cartridge (accessory).

DID YOU CHANGE?

LEFT:1.YES 2.NO

Press 1 that you changed the new starter Color cartridge on

the left-side.

DID YOU INSTALL?

COLOR:1.NEW2.OLD

Press 1 that you installed the new starter Color ink cartridge.

ALIGNMENT

LOAD PAPER AND PRESS START KEY

Connections

Assembly and

Make sure paper is in the paper cassette, then press

The Alignment Test Sheet prints with instructions for checking and changing the alignment of the ink cartridges. If needed, adjust the alignment.

MFC SETUP AND CONNECTIONS

Start

2-11

Preserving Ink Cartridges

For long life and optimum performance:

■ Do NOT unpack a new ink cartridge until you are ready to

install it.

■ Do NOT remove an ink cartridge from the MFC except to

clean, replace or exchange it. Protect the Black or Photo ink cartridge while it is not being used, by placing it in the cartridge container that was supplied with the Photo ink cartridge accessory so it will not dry out.

■ Leave empty ink cartridges in the MFC until you are ready to

replace them. Printing with an empty cartridge carrier slot may cause problems.

■ Do not refill ink cartridges. Refilling empty ink cartridges

voids your warranty. Incompatible inks can cause damage to the MFC. Use only genuine Brother ink cartridges.

2-12

MFC SETUP AND CONNECTIONS

Aligning Ink Cartridges

This feature allows you to check and align the ink cartridges to assure best print quality. Make sure there is paper in the cassette before you start the alignment procedure.

Press

Press or to select 2.ALIGNMENT and press

Press

Ink Management

Start

. The MFC prints the Alignment Test Sheet.

2.ALIGNMENT

LOAD PAPER AND PRESS START KEY

PRINTING

Set

Connections

Assembly and

Study the alignment page and decide which sample numbers show the most evenly printed ink lines for A, B, C and D. (If you are using the Photo ink cartridge, only ink lines A and B will be printed.)

Using the dial pad, press

adjustment for: A (0 to 30), B (0 to 15), C (0 to 30) and D (0 to 30).

Stop

Press

MFC SETUP AND CONNECTIONS

to exit.

Set

after you enter each level of

2-13

Photo Printouts

For sharper photo printouts, purchase the Brother Photo ink cartridge. (See “Ordering Accessories and Supplies,” page ii, item # LC11PH.) We recommend using Kodak Inkjet Photographic Quality Paper Photo Weight with the Photo ink cartridge.

The correct cartridge carrier position for the Photo ink cartridge is the same right-slot reserved for the Black ink cartridge, so you will have to remove the Black ink cartridge. Store it in the plastic cartridge container that was supplied with the Photo ink cartridge accessory. Always store your Black or Photo ink cartridge in

this container until you are ready to use it again.

Caution

■ Do not shake a used ink cartridge, the ink will leak.

■ Before discarding an empty ink cartridge, place it in a leak-

proof bag.

While the Photo ink cartridge is in the MFC, all incoming faxes will be stored in memory. When incoming faxes are received, the display will show:

REPLACE BLACK

Reinstalling the Black ink cartridge will cause the stored faxes to print, clearing them from memory.

2-14

MFC SETUP AND CONNECTIONS

Cleaning the Ink Cartridges

If print quality is not good, follow the steps below. Make sure you have paper in the paper cassette.

Head Cleaning:

Press

Press or to select 1.HEAD CLEANING and press

Press

Good Print Quality

Examine the test pattern.

The example above shows a test pattern of all nozzles functioning correctly.

Ink Management

Start

. The MFC starts printing to clean the ink nozzles.

Poor Print Quality

Set

Connections

Assembly and

Compare the diagonal line above the printed bars to the

diagonal line below the printed bars. Look for a break in the diagonal lines. A broken line indicates

clogged nozzles. If the bottom line has fewer breaks, or better print quality than

the top line, the quality is improving so run the cleaning two more times. If the print quality is satisfactory after running the cleaning three times, the ink nozzles are clean. You do not have to complete the remaining steps.

If the print quality of both lines is not satisfactory after running the head cleaning three times, the ink on the cartridge nozzles may be dry. Removing and reinstalling the ink cartridges may solve the problem.

MFC SETUP AND CONNECTIONS

2-15

Removing and Reinstalling Ink Cartridges:

Press

Press or to select 3.REPLACE INK and press

Ink Management

PLS OPEN COVER

Open the cover.

The ink cartrige carrier will move to its loading position. Remove the ink cartridges (press cartridges forward until they

snap and lift out).

Reinstall the ink cartridges (insert cartridges and press

backward until they snap). Close the cover.

For correct responses to the display prompts, see “Replacing

the Ink Cartridges (Routine Maintenance),” page 24-16. Repeat the head cleaning and check the test patterns again (Steps

2–5). If the lines are still broken, clean the ink nozzles manually .

Set

Cleaning Nozzles Manually:

Repeat Steps 6–9.

Dampen a clean cloth with water and gently wipe the entire

copper-colored area, including the nozzles and contacts. When cleaning the color print cartridge, wipe the nozzles in

one direction so the colors do not mix. To dissolve dried ink, hold the damp cloth against the nozzles

for about three seconds. Gently blot and wipe dry.

Nozzles

Contacts

Allow the copper-colored area to dry.

Reinstall the ink cartridges (insert cartridges and press

backward until they snap). Repeat Steps 2–5 to perform another head cleaning.

If the nozzle test line is still unsatisfactory, perform the steps in “Cleaning the Cartridge Carrier,” page 2-17.

2-16

MFC SETUP AND CONNECTIONS

Cleaning the Cartridge Carrier

Clean the contacts on the cartridge carrier only if print quality is still unsatisfactory after you have removed the ink cartridges and cleaned their ink nozzles.

Ink Management

Press

Press or to select 3.REPLACE INK and press

Open the cover. The cartridge carrier will move to its loading

position. Unplug the MFC’s power cord.

This forces the cartridge carrier to remain in the loading position.

Remove both ink cartridges (press cartridges forward until

they snap and lift out). Use a clean, dry cloth to clean the cartridge carrier contacts

inside the MFC.

Set

Connections

Assembly and

Carrier Contacts

Reinstall both ink cartridges into their correct slots (insert

cartridges and press backward until they snap). Close the cover.

Plug the power cord into an electrical outlet.

If the print quality has not improved after this cleaning procedure, replace the ink cartridge with a new one. If print quality still does not improve, call Customer Service for assistance.

MFC SETUP AND CONNECTIONS

2-17

Connecting an External Telephone Answering Device (TAD)

Sequence

Although the MFC 7050C has a built-in answering system, you can choose to connect an additional answering system.

When you have an external TAD on the same telephone line as the MFC, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The MFC cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message.

You may connect your external TAD to a separate wall jack only if

Do not connect a TAD elsewhere on the same phone line—your MFC and TAD will both try to control the line.

you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your MFC, use that number as a fax number and set your MFC’s answer mode to MANUAL.

2-18

MFC SETUP AND CONNECTIONS

Connections

The external TAD must be plugged into the back side of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack.

Plug the telephone line cord from the wall jack into the left

side of the MFC, in the jack labeled LINE. Plug the telephone line cord from your external TAD into the

left side of the MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The MFC’s Ring

Delay setting does not apply). Set the external TAD to answer calls.

Record the outgoing message on your external TAD (see below).

Set the MFC’s Message Storage to VOICE:EXT.

Mode

Press

on MFC until the FAX and FAX/TEL lights are on.

Outgoing Message (OGM)

Timing is important in recording this message.

Connections

Assembly and

Record 5 seconds of silence at the beginning of your message.

(This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code

for people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing and press Start.”

We recommend beginning your OGM with an initial 5-second silence because the MFC cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your MFC has trouble receiving, then you must rerecord the OGM to include it.

Connecting an External Telephone

Your MFC is equipped with a handset that y ou can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the MFC.

Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to

Hook

the fax, press

MFC SETUP AND CONNECTIONS

2-19

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to the next available line. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is connected to the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call is transferred to a line that does not have a fax machine. Your MFC will work best on a dedicated line.

T w o-Line Phone System

A two-line phone system has two separate phone lines on the same wall outlet. The two phone lines can be on separate jacks (RJ11) or combined into one jack (RJ14). If you plug your FAX/MFC directly into an RJ14 jack, the FAX/MFC will not work. Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a twoline phone and see if it can access both lines. If it can, you must separate the fax line for your MFC by converting the wall outlet.

2-20

Converting T elephone Wall Outlets

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11

MFC SETUP AND CONNECTIONS

RJ14

Installing MFC, External Two-Line TAD, and Tw o-Line Telephone

When you are installing an external two-line answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common

connection is to put the MFC on Line 2, which is our assumption in the following steps. The two-line TAD must have two telephone

jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to

your MFC. Plug one end of the telephone line cord for your MFC into the

L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the MFC.

Plug one end of the first telephone line cord for your TAD into

the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TA D.

Plug one end of the second telephone line cord for your TAD

into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC.

Connections

Assembly and

Triplex Adapter

External Two Line TAD Fax Machine

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Two Line Phone

MFC SETUP AND CONNECTIONS

2-21

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX mode to receive fa xes any time of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the MFC cannot be made.

If you are installing the MFC to work with a PBX:

It is not guaranteed that the unit will operate correctly under

all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard

operator, it is recommended that the Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The unit may be used with either pulse or tone dialing

telephone service.

Custom Features on a Single Line

To learn how custom features may affect your faxing operations,

please see “Troubleshooting and Maintenance,” page 24-1.

2-22

MFC SETUP AND CONNECTIONS

Paper

Paper Affects the Print Quality

The quality of your document can be affected by the kind of paper you use in the MFC. You can use plain paper, ink jet paper, transparencies, glossy paper and envelopes. We recommend testing various papers before purchasing large quantities. For best results, use Brother special ink jet paper and transparencies. (For information about ordering Brother paper, see page ii.)

When you print on ink jet paper, transparencies and glossy paper, be sure to select the correct media in the “Quality/Color” tab in the printer driver. When using glossy paper or transparencies, avoid stacking by removing each page after copying or printing.

Paper

PAPER

3-1

About Paper

For optimum output quality, use paper that is appropriate for your resolution setting. To provide optimum print quality, Brother manufactures ink jet paper and transparencies specifically for the MFC 7050C.

Handling and Using Special Paper

■ Store paper in the original bag, and keep it sealed. Keep the

paper flat and away from moisture, direct sunlight and heat.

■ Brother ink jet paper is coated only on one side. Make sure

this whiter (coated) side is facing up toward you. When loading paper in the paper cassette, place the whiter (coated) side facing up, with the diamond (♦) on the back side facing away.

■ The coated side of glossy paper is shiny. Do not touch the

shiny (coated) side. Load glossy paper with the shiny side facing up toward you.

■ Do not touch either side of transparencies, because they absorb

water and perspiration easily, and may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only recommended transparencies.

3-2

ON-SCREEN PROGRAMMING

Set

. Use to

Stop

4-1

Alternating Displays

When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you, when you place a document in the feeder, that you can dial a number and send a fax, or you can make a copy.

FAX: NO. & START COPY: PRESS COPY

Function Selection Table

You can probably perform most of these programming settings without the Owner’s Manuals. To help you understand the function selections, options and settings that are found in the MFC programs, use the Function Selection Table on the next page.

4-2

ON-SCREEN PROGRAMMING

1. Fax Functions

1. INITIAL SETUP

Function Description Factory Set Page

1. TONE/PULSE Selects dialing mode. TONE 5-1

2. DATE/TIME Enter date and time for LCD 2000 1/1 00:00 5-2

display and heading on transmissions.

3. STATION ID Program name, fax number — 5-2~5-4

and telephone number to appear on faxes you send.

4. BEEPER Adjust volume level of beeper. LOW 5-5

5. DELAYED TIMER Sets the time of day that 00:00 5-7

delayed faxes will be sent.

6.VOLUME For the hearing-impaired, OFF 5-6 AMPLIFY you can set the volume to

VOL AMPLIFY:ON on a temporary or permanent basis.

2. SETUP RECEIVE

Function Description Factory Set Page

1. RING DELAY Number of rings before MFC RING DELAY: 04 6-3

answers in FAX/TEL, FAX, TOLL SAVER: OFF 12-7 or MC mode.

2. F/T RING TIME Sets the time for “double ring” 20 6-3

in FAX/TEL mode.

3. REMOTE CODE Enter code to activate or ON ( 51, #51) 6-6~6-7

deactivate MFC from a remote location.

4. REDUCTION Reduces size of image. AUTO 6-4

5. PAPER Selects size of paper for LETTER 6-5

fax receiving.

6. POLLING RX Sets up your MFC to poll OFF 6-7~6-8

another fax machine.

7. MF LINK Turn on if PC is connected to ON 14-9

MFC for PC receiving of fax messages.

Programming

ON-SCREEN PROGRAMMING

4-3

1. Fax Functions (continued)

3. SETUP SEND

Function Description Factory Set Page

1. COVERPG SETUP Automatically sends a cover OFF 7-5~7-8

page you program.

2. COVERPAGE MSG Program customized message — 7-8

for fax cover page.

3. CONTRAST Change lightness or darkness AUTO 7-9

of a fax you are sending.

4. OVERSEAS MODE Adjusts for sometimes difficult OFF 7-9

overseas transmissions.

5. DELAYED FAX Send documents later. — 7-10

6. POLLED TX Sets up your MFC with a OFF 7-12

document to be retrieved by another fax machine.

7. REAL TIME TX When memory is full, you can OFF 7-4

send faxes in real time.

4. REMAINING JOBS

Function Description Factory Set Page

Check which jobs are in 7-4, 7-5 memory or cancel a delayed fax or polling job.

5. SET AUTO DIAL

Function Description Factory Set Page

1. ONE-TOUCH DIAL Dial numbers stored in memory — 8-1~8-2

by pressing only one key.

2. SPEED-DIAL Dial numbers stored in memory — 8-3

by pressing only three keys.

3. SETUP GROUPS Set up a Group number for — 8-5

broadcasting.

4-4

ON-SCREEN PROGRAMMING

1. Fax Functions (continued)

6. PRINT REPORTS

Function Description Factory Set Page

1. XMIT REPORT OFF 10-1

2. AC T. REPOR T Print lists and reports INTERVAL: OFF 10-1

Print lists and

3. ALL DIAL of activity. — 10-1

4. TEL. INDEX (Details in Chapter 11) — 10-1

5. USER SETTINGS — 10-1

6. MEMORY STATUS — 10-1

7. SETUP MSG CTR

Function Description Factory Set Page

1. MSG STORAGE Select if memory will store FAX: OFF 12-3

reports of activity.

(Details in Chapter 10)

fax, voice or both. VOICE: ON

2. BACKUP PRINT Prints copy of faxes received ON 12-6

into memory.

3. OGM Record outgoing message.

4. ICM MAX. TIME Select maximum length of 30 (seconds) 12-7

incoming messages.

5. ICM REC. MONITR Adjust speaker volume for ON 12-8

voice messages as they come in.

6. FAX FWD/PAGING Set fax to forward fax/message OFF 12-8~12-9

—OR—to call your pager,

7. REMOTE ACCESS Set code for retrieving messages. 159 12-10

—

12-4

Programming

ON-SCREEN PROGRAMMING

4-5

1. Fax Functions (continued)

0. TEL SERVICE

Function Description Factory Set Page

1. DISTINCTIVE Use with phone company OFF 6-9~6-10

distinctive ring service to register the ring pattern with the MFC.

2. Video Functions

Function Description Factory Set Page

1. PAPER TYPE Identify the type of paper in PLAIN PAPER 13-5

the cassette.

2. QUALITY Select Normal or High print NORMAL 13-5

3. VIDEO TYPE Select Moving or Still video MOVING 13-5

signal.

4. PRINT SIZE Select the size you want the 4" x 3" 13-6

captured frame to print.

5. COLOR ADJUST Adjust the amount of Red, — 13-6

Green, or Blue in video printing.

6. BRIGHTNESS Adjust the brightness. — 13-7

4-6

ON-SCREEN PROGRAMMING

Initia l Setup

Getting Started

Setting Dialing Mode (T one/Pulse)

Your MFC comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode.

Function

Press

, 1, 1, 1.

DIALING:TONE?

DIALING:PULSE?

Use or to select TONE or PULSE and press

Stop

Press

to exit.

Set

Initial Setup

INITIAL SETUP

5-1

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send.

In the event of a power failure, you may have to reset the date and time. All other settings remain unaffected.

Function

Press

, 1, 1, 2.

ENTER YEAR:XX

See

Composing

Electronic

Cover Page

p. 7-5

Enter the last two digits of the year and press

Set

ENTER MONTH:XX

Enter two digits for the month (for example, enter 09 for

September, or 10 for October) and press

Set

ENTER DAY:XX

Enter two digits for the day (for example, 06) and press

Set

ENTER TIME:XX:XX

Enter the time in 24-hour format (for example, enter 15:25 for

3:25 PM) and press

Stop

Press

and displays it whenever the MFC is standing by.

. The screen now displays the date and time you set,

Set

Setting Station ID

You can store your name, fax number, and telephone number to be printed on all fax pages that you send.

Function

Press

, 1, 1, 3.

FAX:

See

Entering Text

pp. 5-3–5-4

5-2

Enter your fax number (up to 20 digits) and press

Set

TEL:

Enter your telephone number (up to 20 digits) and press

your telephone number and fax number are the same, enter the same number again.

NAME:

Use the dial pad to enter your name (up to 20 characters) and

Set

press Press

INITIAL SETUP

Stop

. The screen returns to the date and time.

Set

. If

Entering Text

When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special characters.

By pressing the appropriate number key the correct number of times, you can access the character you want.

Press Key One Time Two Times Three Times Four Times

AB C

DE F

GH I

JK L

MN O

PQ R S

TU V

WX Y Z

Inserting spaces

If you want to enter a blank space, press

twice.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press

Stop

; all letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters.

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press

to move the cursor to the right.

INITIAL SETUP

5-3

Initial Setup

Special characters and symbols

Press

for (space) ! “ # $ % & ’ ( ) + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press Ø forÉ À È Ê Î Ç Ë Ö 0

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone MFC unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual.

In order to program this information into your MFC, you should complete the steps described on page 5-2 and 5-3.

■ The telephone number you enter is used only for the Cover

Page feature.

■ If you do not enter a fax number, no additional information

can be entered.

■ To enter a space, press once between numbers and twice

between characters.

■ If your Station ID has already been programmed, the screen

prompts “1” to make a change, or “2” to exit without changing.

5-4

INITIAL SETUP

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error, and at the end of fax sending or receiving.

Function

Press

Press or to select your setting.

When the screen displays the setting you want, press

Press

Stop

to exit.

, 1, 1, 4.

Set

Choosing the Handset V olume

Before you begin to use the machine, you must decide if you need to set the handset volume to AMPLIFY:ON for a user who is hearing-impaired.

VOLUME AMPLIFY: OFF

This default setting is appropriate if none of the users are hearingimpaired. During a conversation, users can press control panel to adjust the volume. When the handset is replaced, the handset volume will remain until you change it again.

on the

VOLUME AMPLIFY: ON—TEMPORARY

This setting is appropriate if some of the users are hearingimpaired. During a conversation, users can press the control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of LOW.

VOL AMPLIFY:ON—PERMANENT

Choose VOL AMPLIFY :ON—PERMANENT if all of the users are hearing-impaired. During a conversation, users can press

on the control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of AMPLIFY.

When you press volume, the display shows the setting you are choosing. Each key press changes the volume to the next setting.

on the control panel to adjust the

Caution

It is important that you do not choose PERMANENT unless all the users are hearing-impaired. Otherwise, the default setting of

AMPLIFY may damage the hearing of some users.

Initial Setup

INITIAL SETUP

5-5

Setting V olume Amplify

Please carefully read “Choosing the Handset Volume,” page 5-5 before you do the following steps:

Press

Functio n

, 1, 1, 6.

VOL AMPLIFY:OFF? SELECT <- -> & SET

Press or to select VOL AMPLIFY:OFF? if none of

the users are hearing-impaired and go to Step 4—OR— if some or all of the users are hearing-impaired, select VOL AMPLIFY:ON?.

PERMANENT? SELECT <- -> & SET

Press or to select PERMANENT? if all the users are

hearing-impaired—OR—select TEMPORARY? if only some of the users are hearing-impaired.

Set

4 5

Press Press

Stop

to exit.

Setting the Speaker Volume

You can adjust the volume of the one-way speaker when your MFC is on speaker volume level. The default setting is the lowest volume.

■ Press

shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Hook

. You can turn the speaker off or you can select a

to adjust the volume level. The display

5-6

You can adjust the speaker volume while you are listening to your OGM (Outgoing Message) and ICMs (incoming messages).

If you turn the Incoming Recording Monitor to OFF

Function

(

disabled and you will not be able to hear callers leaving messages. The volume for other operations can still be controlled using and

INITIAL SETUP

, 1, 7, 5), the Speaker for screening calls will be

Set

See

Delayed Fax

p. 7-10

Setting the Ring V olume

You can adjust the ring volume when your MFC is idle. You can turn the ring OFF or you can select a ring volume level.

■ Press

press, the MFC rings so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

to adjust the volume level. With each key

Memory Storage

In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, SET AUTO DIAL, SETUP MSG CTR plus the COVERPG SETUP and COVERPAGE MSG (from SETUP SEND) functions are stored permanently. You may have to reset the date and time.

Delayed Timer

You can set up the time of day to send one delayed fax from memory.

Function

1 2

Press Press

Set

, 1, 1, 5.

SET TIME:12:34 ENTER & SET

Enter the time (in 24-hour format) that you want delayed faxes

to be sent and press

SET TIME:17:00

Stop

Press

to exit.

Initial Setup

INITIAL SETUP

5-7

5-8

INITIAL SETUP

Setu p Receive

Basic Receiving Operations

Setting the Answer Mode

There are different answer modes for your MFC. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the FAX and FAX/TEL lights to the setting you want to use. For more detailed information about a particular mode, please refer to the page number in the right column of the following table.

Receiving Faxes

SETUP RECEIVE

6-1

T o select or change your Ans wer Mode

Mode

Press

until the FAX and FAX/TEL lights are lit for the answer mode you want.

Mode Light* How it works When to use it Page

1. MANUAL You control the Use this mode when 6-10

(manual receive) phone line and you are using a

FAX

FAX/TEL

must answer computer modem on every call the same line or if yourself. you receive very

few fax messages. You must use this mode with Distinctive Ringing.

2. FAX The MFC For dedicated fax 1-2

FAX

(automatic automatically lines. You cannot receive) answers every receive a voice call

3. FAX/TEL** MFC controls You cannot have an 6-3, 6-6

FAX/TEL

FAX

call as a fax. but you can call out.

(Fax/Telephone) the line by answering machine

FAX/TEL

answering every on the same line, call. If the call even if it is on a is a fax it will separate wall jack receive the fax. on the same line. If the call is not a fax it will ring You cannot use (double ring) the telephone for you to pick company’s Voice up the call. Mail in this mode.

4. MSG CTR MFC answers Use this mode to 12-1~12-14 (Message Center) every ca ll . record voice and

FAX

FAX/TEL

Messages (30 fax messages in the minutes or up to MFC’s memory. 85 pages) are stored on a first Select VOICE:ON come, first when you set served basis. Message Storage.

5. TAD The external Use this mode if you 2-18~2-19

FAX

(External TAD answers have an external Telephone every call. Voice answering machine Answering messages are on your phone line.

FAX/TEL

Device) stored on the

external TAD. Select VOICE:EXT Fax messages when you set are printed. Message Storage.

* The lighted indicators mean = not selected = is selected and lit.

** In FAX/TEL mode you must set the Ring Delay and F/T Ring Time.

If you have extension phones on the line, keep the Ring Delay to 4 rings.

6-2

SETUP RECEIVE

Setting Ring Delay

Operation from

Extension

Telephone

p. 6-6

and

F or FAX/TEL

Mode Only

p. 6-6

See

Operation from

Extension

Telephone

p. 6-6

The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, keep the Ring Delay default setting of 4.

Function

Press

Press or to select Ring Delay and press

Press or to select how many times the line rings before

the MFC answers (00–04) and press line doesn’t ring at all.)

Press

Stop

to exit.

, 1, 2, 1.

Set

. (If you select 00, the

Setting F/T Ring Time (For FAX/TEL Mode Only)

If you set the answer mode to FAX/TEL, you’ll need to determine how long the MFC will send you its special double ring when you have a voice call. This ringing happens after the initial ringing from your telephone company (Ring Delay). Only the MFC rings, for 20, 30, 40 or 70 seconds; no other phones on that number will ring the special double-ring. However, you can answer the call on any extension phone (in a separate wall jack) on the same phone number as the MFC.

Receiving Faxes

Function

Press

Press or to select how long the MFC will ring to alert

you that you have a voice call and press

, 1, 2, 2.

Set

RING TIME:20 SEC

Stop

Press

Now, when a call comes in and the MFC is set to FAX/TEL mode, all phones on this line will ring the number of times you selected in Ring Delay.

You can let the MFC pick up and detect if it’s a fax or voice call. If it’s a fax call, the MFC prints the fax. If it’s a voice call, the MFC signals you with a double ring for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the double ringing, the MFC

continues for the set time.

to exit.

SETUP RECEIVE

6-3

Printing a Reduced Incoming Fax

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your MFC. If you choose AUTO, your MFC chooses the level of reduction for you.

Function

Press

Use or to select the reduction ratio you want—AUTO,

100%, 85%, 81% or 68% and press

, 1, 2, 4.

4.REDUCTION

Set

Choose 100% if you don't want a reduction.

Stop

Press

to exit.

Recommended Reductions

If your paper is letter size (8.5" x 11"), and the incoming fax is

letter size, select 85% A4, select 81% legal size, select 68%

If your paper is legal size (8.5" x 14"), and the incoming fax is

letter size, select 100% A4, select 100% legal size, select 85%

If your paper is A4 (8.2" x 11.6"), and the incoming fax is

letter size, select 85% A4, select 85% legal size, select 68%

6-4

SETUP RECEIVE

Setting Paper Size

You can use three sizes of paper for printing your faxes—letter, legal or A4. When you change the kind of paper you have loaded in the MFC, you will need to change the setting for paper size, so your MFC will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit on the paper in your MFC.

Function

Press

, 1, 2, 5.

5.PAPER

Receiving Faxes

Use or to select LETTER, LEGAL or A4 and press

CHANGE REDUCTION

1.YES 2.NO

Press 1 if you need to change the reduction setting—OR—

Press 2 to go to Step 5. Use or to select AUTO, 100%, 85%, 81% or 68% and

Set

press Press

Stop

to exit.

Set

SETUP RECEIVE

6-5

Advanced Receiving Operations

Operation from Extension T elephone

If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code

, the MFC starts to receive a fax.

See

Setting F/T

Ring Time

(F or FAX/TEL

Mode Only)

p. 6-3

If the MFC answers a voice call and double-rings for you to take over, use the Telephone Answer Code an extension phone.

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the MFC phone, press extension phone, press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the screen displays RECEIVING) before you hang up. (Your caller will have to press

Start

to send the fax.)

5 1 to take the call at

Start

, then hang up. At an

For F AX/TEL Mode Only

When the MFC is in FAX/TEL mode, it will use the F/T Ring Time (double ringing) to alert you to pick up a voice call. If you’re at the MFC, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the MFC by pressing 5 1.

5 1 between the double

6-6

Troubleshooting Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is Code is

If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from 5 1 to

and the Telephone Answer Code from 5 1 to

9 9 9

SETUP RECEIVE

5 1.

5 1. The preset Tele phone Answer

Changing Remote Codes

Function

Press

Press or to select ON (or OFF) and press

, 1, 2, 3.

REMOTE ACT.:ON?

Set

If you want to, enter a new Fax Receive Code, then press

Set

FAX RECEIVE:*51

If you want to, enter a new Telephone Answer Code, then

Set

press

TEL ANSWER:#51

Press

to exit.

Stop

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

Receiving Faxes

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Function

Press

, 1, 2, 6.

POLLING RX:OFF? SELECT <- -> & SET

Press or to choose ON and press

Set

ENTER FAX NO. PRESS START KEY

Enter the fax number you are polling.

Start

Press

. The screen displays DIALING.

SETUP RECEIVE

6-7

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed.

Function

Press

, 1, 2, 6.

POLLING RX:OFF? SELECT <- -> & SET

See

Checking

Job Status

p. 7-4

Press or to select Polling ON and press

Set

ENTER FAX NO. PRESS START KEY

Specify the destination fax machines you wish to poll, using

One Touch, Speed Dial, a Group or the dial pad. You must

Help/Broadcast

press Press

Start

between each location.

ACCEPTED

Your MFC will poll each number or group member in turn for a document.

DIALING

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit.

Function

Press

no jobs are waiting, the screen displays NO JOB WAITING.

, 1, 4. Any waiting jobs appear on the display. If

6-8

4.REMAINING JOBS

If you have more than two jobs waiting, use or to select

the job you want to cancel and press —OR — If you have only one job waiting, go to Step 3. Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2.

Stop

Press

SETUP RECEIVE

to exit.

Set

Distinctive Ring

This MFC feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you’ll know which phone number is ringing. This is one way you can have a separate phone number for your MFC.

Your MFC has a Distinctive Ring function, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the new Distinctive Ringing pattern, that was assigned by the Telephone Company, so your MFC can recognize its incoming calls. (Call your Telephone Company if you don’t know your ring pattern.)

Receiving Faxes

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function.

You can register only one Distinctive Ring pattern with the MFC. Some ringing patterns cannot be registered.

■ The MFC will answer only calls to its registered number.

■ To have your TAD answer only the main number, the MFC

must be in Manual Mode.

■ In FAX/TEL or FAX mode, the MFC will answer all numbers

on the phone line.

SETUP RECEIVE

6-9

Registering the Distinctive Ring Pattern

If you have Voice Mail from the Telephone company, you must

disconnect it now (temporarily). Set the MFC to MANUAL mode.

Function

Press

setting of this feature.

, 1, 0, 1. The screen displays the current

Press or to select DISTINCTIVE:SET? and press

DISTINCTIVE:OFF?

DISTINCTIVE:SET?

Press or to select the prestored ring pattern you want to

assign and press through the four patterns.) Be sure to choose the pattern assigned by the Telephone Company.

Set

. (You will hear each pattern as you scroll

Ring

Pattern

Press

long - long

short - long - short

short - short - long

very long (normal pattern)

Stop

to exit.

Rings

Set

6-10

Once you’ve registered the Distinctive Ring pattern in your MFC, you can turn this feature on or off. To change the setting, follow Steps 1 to 4 above, selecting DISTINCTIVE:ON? or DISTINCTIVE:OFF?.

SETUP RECEIVE

Caller ID

The Caller ID feature of this MFC lets you use the Caller ID

subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings.

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen.

■ You will see the first 16 characters of the number or name.

■ OUT-OF-AREA display means call originates outside your Caller

ID service area.

■ PRIVATE CALL display means the caller has intentionally

blocked transmission of information.

■ CALL PICKUP display remains on screen when no Caller ID

information was transmitted.

If both the name and number are received, the screen displays only the name.

Caller ID service varies with different carriers. Call your local phone company to determine what kind of service is available in your area.

Receiving Faxes

SETUP RECEIVE

6-11

6-12

SETUP RECEIVE

Se tu p Send

Before You Begin

■ Documents must be between 2.75 and 8.5 inches wide, and 5

and 14 inches long.

■ Make sure you insert documents face down, top edge first.

■ Adjust the paper guides to fit the width of your document.

Paper Guides

Sending Faxes

ADF (Automatic Document Feeder)

The automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the MFC. Use standard (20 lb/75g/m2) paper when using the ADF.

■ DO NOT use curled, wrinkled, folded, or ripped paper, or

paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.

■ Make sure documents written with ink are completely dry.

SETUP SEND

7-1

Resolution

■ Press

The receiving fax machine must have the same resolution, or the transmission will fall back to the next resolution on the receiving machine.

Resolution

for the document you’re sending.

Standard—Suitable for most typed documents. (Fine and S. Fine lights are off.)

Fine—Good for small print; transmits slower than standard resolution. (Only the Fine light is on.)

Super Fine—Good for small print or artwork; transmits slower than fine resolution. (Only the S. Fine light is on.)

Photo—Use when document has varying shades of gray; slowest transmission time. (Both Fine and S. Fine lights are on.)

(before you send the fax) to select the resolution

Fine Photo S.Fine

Resolution

One Touch

Dialing

p. 9-2

7-2

See

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the document face down in the feeder.

Pick up the handset and listen for a dial tone

—OR—press Enter the fax number you want to call (you can enter the digits

using the dial pad, or you can enter a One Touch or Speed Dial number or you can call from the Tel-index).

When you hear the fax tone, press

If you are using the handset, hang up.

SETUP SEND

Hook

and listen for a dial tone.

Start

Automatic Transmission

Redial/Pause

This is the easiest way to send a fax. IMPORTANT: Do NOT pick up the handset, or press

Insert the document face down in the feeder.

Hook

See

Speed Dialing

p. 9-2

Enter the fax number using One Touch, Speed Dial, Tel-index

or the dial pad.

Start

Press

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, after you disconnect the call you can press

If you’re sending a fax automatically and the line is busy, the MFC will automatically redial up to three times at 5 minute intervals.

to retry the number.

Dual Access

If the document feeder is empty, you can place a document in the feeder, dial a number, and begin scanning the fax into memory, even when the MFC is receiving or sending a fax. The screen displays how much memory is available.

Sending Faxes

SETUP SEND

7-3

Real Time T ransmission

When Memory is full, the MFC cannot continue scanning documents into memory before sending. However, you can turn on REALTIME TX. Then place the documents in the feeder and enter the fax number. As soon as the phone line is free, the MFC starts dialing and sending the fax.

Place the document in the feeder.

Function

Press

To change the default setting, press or to select ON (or

OFF) and press transmission only, press or to select NEXT FAX ONLY and press

For the next fax only, press or to select ON (or OFF)

and press

, 1, 3, 7 .

Set

. Go to Step 5—OR—For the next fax

Set

REALTIME TX:OFF? SELECT & SET

Set

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display

returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6.

Enter the fax number and press

Start

Checking Job Status

You can check which jobs are in memory waiting to be sent. Press

Function

, 1, 4 to check it.

7-4

SETUP SEND

Canceling Jobs in Memory

See

Checking Job

Status

p. 7-4

You can cancel tasks you’ve scheduled, such as Polling Transmit, as well as all faxes waiting in Memory to be sent.

Function

Press

no jobs are waiting, the screen displays NO JOB WAITING.

, 1, 4. Any waiting jobs appear on the display. If

4.REMAINING JOBS

If you have more than two jobs waiting, use or to select

the job you want to cancel and press —OR— If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling.

Stop

Press

to exit.

Set

Basic Sending Operations

Composing Electronic Cover P a ge

See

One Touch

Dialing

p. 9-2

and

Speed Dialing

p. 9-2

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’r e dialing manually, the name is left blank.

The cover page indicates your Station ID, and the number of pages you’re sending. If you have Coverpage Setup set to ON

Function

(

, 1, 3, 1), the number of pages remains blank.

Sending Faxes

See

Setting

Station ID

p. 5-2

Most of the Setup Send functions are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments, the Cover Page Setup and Cover Page Message functions will change the default settings.

You can select a comment to include on your cover page:

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 5-3 to help enter characters.

SETUP SEND

7-5

Cover Page for Ne xt Fax Only

Make sure the Station ID is set up (page 5-2). This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document.

Insert the document in the feeder.

Function

Press

When the screen displays NEXT FAX ONLY?, press

Press or to select ON and press

Press or to select one of the following comments

, 1, 3, 1.

Set

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

and press

Set

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display

returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 8.

Enter the fax number you are calling.

Start

Press

7-6

SETUP SEND

Always Send Cover P age

Make sure Station ID is set up (page 5-2). This feature does not work without the Station ID.

You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Function

Press

Press or to select COVERPAGE: ON? and press

, 1, 3, 1.

Set

COVERPAGE:OFF?

COVERPAGE:ON?

If you selected ON, you must select a comment. Use or

to select one of the following comments and press can select your custom comment.)

Set

. (You

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Sending Faxes

5.(USER DEFINED)

6.(USER DEFINED)

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display

returns to the SETUP SEND menu—OR—Press 2 to exit if you are finished choosing settings.

SETUP SEND

7-7

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Function

Press

, 1, 3, 1.

See

Entering Text

p. 5-3~5-4

Press or to select PRINT SAMPLE? and press

Start

Press

. Your MFC prints a copy of your cover page.

TO:

FROM:

FAX:

TEL:

COMMENT:

- - -

COVER PAGE

- - -



PAGE[S] TO FOLLOW

- - -

Cover Page Message

You can set up two custom comments.

Composing Y our Own Comments

Function

Press

COVERPAGE MSG. Use or to choose position 5 or 6 for your customized

comment and press Use the dial pad to enter your customized comment and

press

, 1, 3, 2. The screen displays:

Set

7-8

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display

returns to the SETUP SEND menu—OR—Press 2 to exit.

SETUP SEND

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document.

Insert the document, face down, in the feeder.

Function

Press

Use or to select AUTO, S.LIGHT or S.DARK and

press

Press 1 if you want to select additional settings. The display

returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 5.

Set

, 1, 3, 3.

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Sending Faxes

Enter a fax number and press

Start

to send a fax.

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Insert document.

Function

Press

Press or to select ON (or OFF) and press

Press 1 if you want to select additional settings. The display

returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 5.

, 1, 3, 4.

4.OVERSEAS MODE

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Set

Enter the fax number you’re calling.

Start

Press

SETUP SEND

7-9

Delayed Fax

Function

See

Delayed Timer

p. 5-7

After you have preset the time of day for a delayed fax (in Delayed Timer), you can use this function to send one delayed fax from memory each day.

Insert the document in the feeder.

Function

Press

, 1, 3, 5.

DELAYED TX:OFF? SELECT <- -> & SET

Press or to select DELAYED TX ON? and press

Set

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display

returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 5.

ENTER FAX NO. PRESS START KEY

Enter the fax number.

Start

Press

set up in Delayed Timer (

. The MFC will wait to send the fax at the time you

, 1, 1, 5).

7-10

SETUP SEND

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Groups, One Touch locations, Speed Dial locations and up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can “broadcast” faxes automatically to up to 174 locations. However, available memory will vary with the types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to setup transmissions using dual access and the timer.

Help/Broadcast

key, you can include

See

Setting Up

Groups for

Broadcasting

p. 8-5

Although the easiest way to broadcast is to press Group keys, you can include One Touch, Speed Dial, and manually dialed numbers in the same broadcast. You must press these locations. Use the Telephone Index for convenience.

After the broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

■ To stop the broadcasting in progress, press

display asks if you want to cancel all locations or only the location that is being sent.

■ Enter the long dialing sequence numbers as you normally

would, but keep in mind that each key counts as one location, so the number of locations you can call becomes limited.

■ If the line is busy while broadcasting, the MFC will redial the

number automatically. Insert the document into the feeder.

Enter a number using One Touch, Speed Dial, Group number,

Tel-index or the dial pad. (Example: Group number)

Help/Broadcast

Press

Enter the next number. (Example: Speed Dial)

Help/Broadcast

between each of

Stop

. The LCD

Sending Faxes

Help/Broadcast

Press

Enter the next number.

(Example: Manual dialing, using the dial pad.) After you’ve entered the last number, press

Your MFC will read the documents into memory and start sending.

Start

SETUP SEND

7-11

Setting Up for Polling Transmit

Polling Transmit is when you set up your MFC to wait with a document in memory so another fax machine can retrieve it.

Place document to be retrieved in the feeder.

Function

Press

, 1, 3, 6.

POLLED TX:OFF? SELECT <- -> & SET

Press or to select POLLED TX:ON? and press

Set

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display

returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 5.

Start

Press

and wait for the fax to be polled.

7-12

SETUP SEND

Se tup Au t o Di al Numbers

Storing Numbers for Easy Dialing

You can set up your MFC to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes.

Storing One T ouch Dial Numbers

See

One Touch

Dialing

p. 9-2

You can store 24 fax/phone numbers that you can dial by pressing one key. You also can store names with these numbers. When you press a One Touch dial location, the screen displays the name or number as the call is dialed.

One Touch keys are not the dial pad keys. They are the 12 keys (numbers 01–24) located to the right of the dial pad. Numbers 13-24 are accessed by holding down shift while you press the appropriate One Touch key.

Function

Press

Press the One Touch key where you want to store a number.

To store a number in locations 13–24, press shift ( press a key. (One-Touch key 01 is pre-programmed for Brother Fax-Back System, USA only. You can override it if you wish.) The screen displays the location you selected.

Enter a number (up to 20 digits) and press

If you want to enter a pause in the dialing sequence (for example, to wait for an “outside line”), press you’re entering digits. Pressing pause when the number is dialed, and a dash appears on the screen. If you need to store a pause longer than 3.5 seconds, press

, 1, 5, 1.

Redial/Pause

two or more times.

Redial/Pause

enters a 3.5 second

Set

Redial/Pause

Shift

), then

Storing Numbers

NAME:

SETUP AUTO DIAL NUMBERS

8-1

Use the dial pad to enter the name (up to 15 characters) and

Set

press You can use the chart on page 5-3 to help you enter letters

—OR—Press a name.

Set

and go to Step 5 to store the number without

Use or to select the type of number and press

FAX a fax only number TEL a telephone (voice) number FAX/TEL both a fax and telephone (voice) number Return to Step 2 to store another One Touch number—OR—

Stop

Press

When you dial an AUTO DIAL number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the number you’ve stored.

You can use two or more One Touch keys to store a long dialing sequence. For example, to store 9 1 201 555 1234 987 65 4321, divide the number into two parts. Store the first part on one key

9 1 201 555 1234

and the last part of the number on another key.

987 65 4321

Now, when you dial, just press the two One Touch keys (one after the other, in order) where you’ve stored the two parts of the number.

to exit.

Set

8-2

If you are using One Touch Dialing with a credit card number, do NOT send an electronic cover page. The credit card number will appear on it.

SETUP AUTO DIAL NUMBERS

Storing Speed Dial Numbers

See

Speed Dialing

p. 9-2

You can store Speed Dial numbers, so when you dial you only have to press three keys (and locations. Even if you lose electrical power, numbers stored in memory will not be lost.

Function

Press

, 1, 5, 2.

Start

). There are 100 Speed Dial

SPEED-DIAL? #

Use the dial pad to enter a two-digit location (00–99) and

Set

press

#05: ENTER & SET

Enter the number (up to 20 digits) and press

Set

NAME:

Use the dial pad to enter the name (up to 15 characters) and

Set

press You can use the chart on page 5-3 to help you enter letters

—OR—Press a name.

Set

and go to Step 5 to store the number without

Use or to select the type of number and press

FAX a fax only number TEL a telephone (voice) number FAX/TEL both a fax and telephone (voice) number Return to Step 2 to store another Speed Dial number—OR—

Stop

Press

to exit.

Set

Storing Numbers

SETUP AUTO DIAL NUMBERS

8-3

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either

1. CHANGE—OR—2. EXIT.

Press 1 to change the number stored, or press 2 to exit

without making a change. Enter a new number and press

■ If you want to erase the whole number, press

cursor is to the left of the digits. The letters above and to the right of the cursor are deleted.

■ If you want to change a digit, use or to position the

cursor under the digit you want to change, then type over it.

Follow the directions beginning at Step 4 in Storing One

Touch Numbers or Storing Speed Dial Numbers.

Set

Stop

when the

8-4

SETUP AUTO DIAL NUMBERS

Setting Up Groups for Broadcasting

Set

See

Storing

One Touch Dial

Numbers

p. 8-1

and

Storing Speed Dial

Numbers

p. 8-3

and

Broadcasting

p. 7-11

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key (Broadcasting). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 123 numbers to one large Group.

Function

Press

, 1, 5, 3.

SELECT ONE-TOUCH

Press the One Touch key where you wish to store the Group

number. (For example, press One Touch key 02.)

SETUP GROUP:GO ENTER & SET

Use the dial pad to enter the Group number and press

(For example, press 1 for Group 1.) To include One Touch or Speed Dial numbers in the Group,

enter them as if you were dialing and press For example, for One Touch number 5, press One Touch key 05. For Speed Dial location 09, press

0, 9

on the dial pad. The LCD shows 05, #09.

Set

Speed Dial

Set

, then press

G01:*O5#O9

Storing Numbers

NAME: ENTER & SET

Use the dial pad and the chart on page 5-3 to enter a name for

the group and press (For example, NEW CLIENTS.)

Press

You can print a list of all One Touch and Speed Dial numbers. See Chapter 10, “Printing Reports.”

Stop

to exit.

SETUP AUTO DIAL NUMBERS

8-5

8-6

SETUP AUTO DIAL NUMBERS

Telephone Oper ation

Dialing Options

You can use your MFC to make voice and fax calls, by dialing manually, or by using Tel-index, One Touch or Speed Dial memory.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number.

Pick up the handset—OR—Press

When you hear a dial tone, dial the call, using the dial pad.

If you pressed

handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

To hang up a voice call, replace the handset.

Hook

when dialing a voice call, pick up the

Hook

Dialing

TELEPHONE OPERATION

9-1

One T ouch Dialing

See

Storing

One Touch Dial

Numbers

p. 8-1

See Storing Speed Dial Numbers

p. 8-3

Pick up the handset—OR—Press

When you hear a dial tone, press the One Touch key of the

location you want to call. If you pressed

handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up a voice call, replace the handset.

If you try to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays NOT REGISTERED. The display returns to normal after 2 seconds.

If you are sending a fax, press key. If you picked up the handset, press fax machine answers with fax tones.

Hook

when dialing a voice call, pick up the

Start

Hook

after pressing the One Touch

Start

when the receiving

Speed Dialing

Pick up the handset—OR—Press

When you hear a dial tone, press

digit Speed Dial number.

Hook

Speed Dial

, then press the two-

If you pressed

handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up a voice call, replace the handset.

If you are sending a fax, press

number. If you picked up the handset, press receiving fax machine answers with fax tones.

Hook

when dialing a voice call, pick up the

Start

after entering the Speed Dial

Start

when the

9-2

TELEPHONE OPERATION

See

Storing

One Touch Dial

Numbers

p. 8-1

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it. as soon as you press

Start

You can store “555” on One Touch key Touch key 02. If you press One Touch 03, 02, and dial “555-7000”. To temporarily c hange a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to “555-7001” you could press One Touch 03 and press 7, 0, 0, 1 using the dialing pad.

If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing

Redial/Pause

. Each key press adds a 3.5 second delay.

W ARNING

You can set up phone credit card numbers the same way. However, when using combined dialing, do NOT send a cover page because your credit card number will be on it!

Hold

Press

You can replace the handset without disconnecting the call.

to put a call on Hold.

and “7000” on One

Start

, you can

Pick up the MFC handset to release the call from Hold.

Picking up an extension handset will not release the call from Hold.

Pause

Redial/Pause

Press you are dialing overseas, you can press needed to increase the length of the pause.

to insert a 3.5 second pause between numbers. If

Redial/Pause

TELEPHONE OPERATION

as many times as

Dialing

9-3

Redial

If you dialed using clear the line. You can dial again easily by pressing

Hook

and got a busy signal, press

Hook

again to

Redial/Pause

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press . Digits dialed after this send tone signals.

When you hang up, the MFC returns to pulse dialing service.

Searching T elephone Index

See

Storing One

Touch Dial

Numbers

p. 8-1

and Storing Speed Dial Numbers

p. 8-3

You can search for names y ou have stored in One Touch and Speed Dial memories. Names are stored alphabetically.

Tel-index

Press

looking for. Press or to search the memory.

When the screen displays the name you want to call, press

Hook

, (or for a voice call, pick up the handset).

Press

If you pressed

the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

When the call is over, hang up.

, then enter the first letter of the name you’re

Start

to begin dialing.

Hook

to dial the call, pick up the handset when

9-4

TELEPHONE OPERATION

Prin ting R eports

MFC Settings and Activity

You can print the following lists and reports:

1.XMIT REPORT

2.ACT.REPORT

3.ALL DIAL

4.TEL.INDEX

5.USER SETTINGS

Choose if you would like a Transmission Verification Report printed after all faxes you send.

Activity Report lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order.

ALL DIAL list (above), alphabetically .

Lists settings for INITIAL SETUP, SETUP RECEIVE, SETUP SEND, TEL SERVICE, PRINT REPORTS and SETUP MSG CTR.

6.MEMORY STATUS

PRINTING REPORTS

Lists summary information and amount of occupied memory.

Printing Reports

10-1

To Print a Report

Set

See

Printing

Reports

p. 10-1

Function

Press

Enter the number of the report you want to print.

(For example, press 4 to print the TEL-INDEX.)

For the Activity Report, also press or to select PRINT REPORT? and press

Press

Start Stop

, 1, 6.

to exit.

Transmission Verification (Xmit) Report

You can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful.

When the feature is OFF, the report is printed automatically only if there’s an error during transmission. If the report indicates NG, send the document again.

When the feature is ON, the report is printed with every fax you send.

Function

Press

Press or to select ON or OFF and press

Press

Stop

to exit.

, 1, 6, 1.

Set

10-2

Activity Report Interval

You can set the MFC to print activity reports at a specific interval (6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the previous section.

Function

Press

Press or to display INTERVAL? and press

Press or to choose your setting and press

(If you choose 7 days, the screen prompts you to choose a day at which to begin the 7-day countdown.)

Enter the time to begin printing, in 24-hour format and

press (For example, enter 19:45 for 7:45 PM).

Press

PRINTING REPORTS

Set

Stop

to exit.

, 1, 6, 2.

Set

Making C o pies

Using MFC as a Copier

You can use your MFC as a copy machine, making up to 99 copies at a time in black and white or photo mode. Copies can be sorted (collated) or stacked.

Copy

Sort

Reduce

Photo

Enlarge

The printable area of your MFC begins at approximately

0.07 inches (1.8 mm) from the edge of the paper and ends at approximately 0.5 inch (12.7 mm) from the bottom of the paper.

Copying

Copy

0.07 inch (1.8 mm)

0.25 inch (6.35 mm)

0.5 inch (12.7 mm)

You must install the Black ink cartridge to use your MFC as a

copy machine.

MAKING COPIES

Unprintable area

11- 1

Making a Single Copy

The default resolution for a single copy is AUTO, which you can use for documents containing both text and photographs. You can also select S. Fine and Photo, as needed.

Insert the document face down in the feeder.

Copy

Press

Do NOT pull on the paper while copying is in progress.

, then wait five seconds—OR—Press

Copy

again.

Making Multiple Copies

There are two ways to make multiple copies on your MFC. You can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.), or SORTED (collated). The default resolution for multiple copies is AUTO.

Stacking Multiple Copies

Insert pages to be copied face-down in the feeder.

Copy

Press

Use the dial pad to enter the number of copies you want

(up to 99). Wait five seconds—OR—Press

Copy

again.

Sorting Multiple Copies

11- 2

Sorting uses more memory than stacking.

Insert pages to be copied face-down in the feeder.

Sort

Press

Use the dial pad to enter the number of copies you want

(up to 99). Wait five seconds—OR—Press

If you selected MEMORY FULL message, there is not enough memory available. Cancel some jobs in memory—OR—Restart the copy job without sorting.

MAKING COPIES

Sort

or STACK after pressing

Copy

and get a

Reducing and Enlarging Copies

Insert document to be copied face-down in the feeder.

Enlarge

Press

Press or to select a preset ratio of 200%, 150%, 125%,

120%, 100%, 93%, 87%, 75% or 50%.

Copy

Press

Use the dial pad to enter the number of copies you want (up to

99). Wait five seconds—OR—Press

Reduce

when the screen displays your selection.

Copy

again.

Copying a Photograph

You can copy a photograph by pressing

Resolution

1 2 3

Insert the photo(s) face-down in the feeder.

Photo

Press Use the dial pad to enter the number of copies you want

(up to 99). Wait five seconds—OR—Press

Copy

, without pressing

Photo

again.

Copying

MAKING COPIES

11- 3

11- 4

MAKING COPIES

Brother MFC 7050C User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

MFC Se tu p and Connections

Paper

ON-SCREEN PROGRAMMING

Initia l Setup

Setu p Receive

Se tu p Send

Se tup Au t o Di al Numbers

Telephone Oper ation

Prin ting R eports

Making C o pies