Brother MFC 6550MC, MFC 7550MC User Manual

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MFC 4550/6550MC/7550MC OP-US-5.0

OPERATIONS MANUAL

Brother International Corporation

200 Cottontail Lane,

Somerset, NJ 08875-6714, U.S.A.

Brother International Corporation (Canada) Ltd.

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

These machines are made for use in the USA or CANADA only. We can not recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your fax machine may not be compatible with the power available in foreign countries. Using USA or CANADA models

overseas is at your own risk and will void your warranty.

* Manufactured by Brother Industries Ltd. whose quality system

is registered by BSI and JQA. BSI Certificate of registration No. FM27391

JQA Certificate of registration No. JQA-0340

1 rue Hôtel de Ville,

UF72440013 Printed in Japan

for Fax, Printer, Copier

MFC 4550 MFC 6550MC MFC 7550MC

CONTENTS

Chapter 1: THE CONTROL PANEL KEYS Chapter 2: HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY Chapter 3: TELEPHONE FUNCTION SETTINGS Chapter 4: USING THE UNIT AS A TELEPHONE Chapter 5: SENDING FAXES Chapter 6: RECEIVING FAXES AND OTHER CALLS Chapter 7: POLLING Chapter 8: Chapter 9: MESSAGE CENTER MODE SETTINGS (Only for MFC 6550MC/7550MC) Chapter 10: USING THE MFC AS A PRINTER Chapter 11: PRINTING REPORTS AND LISTS Chapter 12: HOW TO USE THE COPY FUNCTION Chapter 13: REPLACING TONER CARTRIDGE AND DRUM UNIT Chapter 14: REGULAR MAINTENANCE Chapter 15: OPTIONAL ACCESSORIES Chapter 16: TROUBLESHOOTING PROCEDURES Chapter 17: SPECIFICATIONS Chapter 18: IMPORTANT INFORMATION Chapter 19: INDEX

REMOTE FAX OPTIONS (Only for MFC 4550)

MFC 4550/6550MC/7550MC OP-US-5.0

Shipment of the Multi-Function Center (MFC)

If for any reason you must ship your MFC, carefully package the MFC to avoid any damage during transit. It is recommended that you save and use the original packaging. The MFC should be adequately insured with the carrier.

Warning

When shipping the MFC, the DRUM UNIT assembly including the TONER CARTRIDGE must be removed from the machine (MFC) and placed in the zip lock bag. Failure to remove it and place it in the zip lock bag during shipping, will cause severe damage to the machine and will VOID THE WARRANTY.

1. Remove the drum unit.

3. Repack the Machine (MFC).

2. Place the drum unit in the zip lock bag.

MFC 4550/6550MC/7550MC OP-US-5.0

Introduction to the Operations Manual

for Fax, Printer, Copier

Have you set up your MFC and prepared your computer for

the printer mode by following the instructions in the Setup Manual? The Setup Manual will help you prepare your MFC to use it as a fax, printer and copier.

Your Multi-Function Center 6550MC/7550MC has 6

performance modes in one machine. It is a Fax, Printer, Copier, Scanner, PC Fax and Message Center.

And your MFC 4550 has 5 performance modes. It is a Fax,

Printer, Copier, Scanner and PC Fax.

After you complete setting up the MFC, see the “Operations

Manual for Fax, Printer, Copier,” for more information about your MFC, such as functions of the machine and the control panel. Information about maintenance, troubleshooting and technical specifications are also available in this manual.

Please keep this manual beside your MFC, so you can access

important information whenever necessary.

See the Multi-Function Link Pro Owner's Manual for

information on how to set up your MFC and Personal Computer and how to use the Scanner and PC Fax.

MFC 4550/6550MC/7550MC OP-US-5.0

TABLE OF CONTENTS

1 . THE CONTROL PANEL KEYS............... 1-1

TELEPHONE AREA ................................ 1-2

ONE-TOUCH, PRINTER AND COPY AREA .............. 1-3

LCD & USER SETUP AREA .......................... 1-5

MESSAGE CENTER AREA (Only for MFC 6550MC/7550MC) 1-7

2. HOW TO USE ON-SCREEN PROGRAMMING (OSP)

AND HELP KEY .......................... 2-1

• ·· For Your Information

User-friendly Programming ........................... 2 - 1

Using the Function Mode to Access On-screen Programming

(OSP) ........................................... 2 - 1

Alternating Displays for On-screen Programming (OSP) ..... 2 - 2

Function Selection Table ............................. 2 - 2

Using the Help Key ................................. 2 - 9

How to Print a Help List ............................. 2 - 9

How to Enter Text in Function Mode ................... 2-10

How to Enter Special Characters, Symbols and Punctuation

Marks in Function Mode ............................ 2-11

How to Set the Sleep Time ........................... 2-12

3. TELEPHONE FUNCTION SETTINGS ........ 3-1

Setting the Dialing Mode (Tone/Pulse) ................... 3-1

Setting the Date and Time ............................ 3 - 2

Setting the Station I D ............................... 3 - 3

Setting the Beeper Volume Level ....................... 3 - 5

Storing the One-Touch Dial Numbers ................... 3 - 6

Storing the Speed-Dial Numbers ....................... 3 - 7

• When You Wish to Change the Stored One-Touch and

Speed-Dial Numbers (During Step 6 on Page 3-6, 8) ...... 3 -9

• Memory Storage/Temporary Battery Back Up ........... 3 - 9

Setting Up Number Groups for Broadcasting ............. 3 - 9

• Types of Numbers ............................... 3-11

• Chain Dialing .................................. 3-11

4. USING THE UNIT AS A TELEPHONE ........ 4-1

Manual Dialing .................................... 4 - 1

One-Touch Dialing .................................. 4 - 1

MFC 4550/6550MC/7550MC OP-US-5.0

TABLE OF CONTENTS

Speed Dialing ..................................... 4 -1

• Using Hold, Pause, # with the Telephone .............. 4 -1

• On Hook Dialing ................................. 4 - 2

Searching the Telephone Index ........................ 4 - 2

5. SENDING FAXES ......................... 5-1

A) DOCUMENT BASICS ............................ 5-1

The Size of Your Documents ........................ 5 - 1

How to Insert the Document ........................ 5 - 1

The Auto Document Feeder (ADF) ................... 5 - 2

Getting Ready to Send a Fax ....................... 5 - 3

Setting the Resolution .......................... 5 - 3

Setting the Contrast ........................... 5 - 4

B) BASIC FAX TRANSMISSIONS ..................... 5-5

• Sending a Fax ................................ 5 -5

• Talking to the Other Party When Sending a Fax ...... 5 - 5

Sending a Fax Automatically ....................... 5 - 6

Sending a Fax Manually ........................... 5 - 6

Automatic and Manual Redialing .................... 5 - 7

• Optional Settings When You Send a Fax Manually ..... 5 - 7

• Printing Page Headers .......................... 5 - 7

C) ADVANCED FAX TRANSMISSIONS ................. 5-8

Sending a Fax by Using Super Quick-Scan

(Memory Transmission) ........................... 5 - 8

• If You Get a MEMORY FULL Message When Trying to

Send a Fax by Using Super Quick-Scan ............. 5 - 8

Setting the Daily Timer (for Delayed Transmissions) ..... 5 -9

Delayed Transmission ............................ 5-10

Broadcasting .................................. 5-11

• Getting Familiar with the Broadcasting Function .... 5-11

Sending by Multiple Transmissions ................. 5-12

Interrupting the Timer and Polled J ob ............... 5-14

Canceling a Job ................................ 5-15

D) FAX TRANSMISSION OPTIONS ................... 5-16

Setting the Overseas Mode ........................ 5-16

Setting Your MFC for Multiple Resolution

Transmission .................................. 5-17

Sending a Fax with an Electronic Cover Page Message ... 5-18

• Selecting a Comment for the Cover Page ........... 5-19

MFC 4550/6550MC/7550MC OP-US-5.0

Customizing Your Cover Page Comment .............. 5-19

Printing a Sample Cover Page ..................... 5-20

To Always Send a Cover Page ...................... 5-21

• Sending an Automatic Cover Page ................ 5-22

Sending a Fax When the Cover Page Is ON ........... 5-22

Sending a Cover Page Temporarily .................. 5-22

Sending a Fax with Call Reservation (Talking to the receiving party after fax transmission) . .. 5-24

• Using the Call Reservation Function .............. 5-24

Printing the Call Back Message .................... 5-26

ECM (Error Correction Mode) ...................... 5-26

Error Retransmission ............................ 5-26

Next-FAX Reservation ........................... 5-27

TABLE OF CONTENTS

6. RECEIVING FAXES AND OTHER CALLS ..... 6-1

A) BASIC SETUP TO RECEIVE FAXES ................. 6-1

Selecting an Answer Mode ......................... 6 - 1

Manual Reception (Manual Mode) ................... 6 -2

Automatic Fax Only Reception (Fax Mode) ............. 6 - 2

Setting the Ring Delay ............................ 6 - 2

The F/T Switch (Fax/Telephone Mode) ................ 6 - 3

Recording an F/T Outgoing Message (OGM)

(Only for MFC 6550MC/7550MC) .................... 6 - 4

Setting the F/T Ring Time ......................... 6 - 5

Smoothing ..................................... 6 - 6

Setting the Size of the Recording Paper ............... 6 - 7

Printing a Reduced Size Copy of the Incoming Document .. 6-8

Auto Reduction ............................... 6 - 8

Using Fixed Reduction Ratios .................... 6 - 8

• Selecting the Ratios of Fixed Reduction ............. 6 - 9

• Reception into Memory (Out of Paper Reception) ..... 6-10

Settign the Print Density ......................... 6-10

Toner Save Function ............................. 6-11

Speaker Volume ................................ 6-12

Ring Volume ................................... 6-13

B) REMOTE ACTIVATION .......................... 6-14

What is Remote Activation? ....................... 6-14

• Connecting an External or Extension Telephone ..... 6-14

Using Remote Codes ............................. 6-15

MFC 4550/6550MC/7550MC OP-US-5.0

TABLE OF CONTENTS

Using the Activation Code ...................... 6-15

Using the Deactivation Code .................... 6-15

Making the Remote Codes Easier to Use .............. 6-16

Troubleshooting ................................ 6-16

Changing and Registering Remote Codes ............. 6-16

C) CONNECTING TO A TELEPHONE ANSWERING DEVICE

(TAD) ........................................ 6-17

How to Use an External TAD with the MFC ........... 6-17

• Connecting an External TAD to the MFC ........... 6-18

Flowchart of External TAD Reception ................ 6-19

Hookup....................................... 6-19

Recording the TAD’s Outgoing Message (OGM) ......... 6-20

D) DISTINCTIVE RINGING ......................... 6-20

Distinctive Ringing .............................. 6-20

What Is Distinctive Ringing? .................... 6-20

What Is the Advantage of Using the Distinctive Ringing

Function? .................................. 6-20

Can My MFC Use Distinctive Ringing? ............ 6-20

Can I Change the Setting Later? ................. 6-21

How Will the MFC Treat All Other Numbers? ....... 6-21

The Message Center Answers the Other Phone Number(s)

on the Line: (Only for MFC 6550MC/7550MC) ....... 6-21

External Telephone Answering Device (TAD) Answers

Other Number(s) on the Line: ................... 6-22

Retrieving Faxes from a Remote Site When Using Distinctive Ringing: (Only for MFC 6550MC/7550MC) . 6-22 How Does the Distinctive Ringing Function Work? ... 6-22

Flowchart of an Incoming Call ................... 6-23

Which Phone Number Should I Register? ........... 6-25

What Must I Do to Set Up Distinctive Ringing? ...... 6-25

Setting the Distinctive Ringing Function ............. 6-25

How to Turn the Distinctive Ringing Function ON or OFF 6-27

E) CALLER ID ................................... 6-27

What is Caller ID? .............................. 6-27

Advantages of Caller ID .......................... 6-27

How Does Caller ID Work? ........................ 6-28

The Caller ID Appears on the Display When Your

Telephone Rings .............................. 6-28

The Caller ID is Stored in Your Machine’s Memory ... 6-28

Scanning through the Caller IDs Stored in the Memory .. 6-28

MFC 4550/6550MC/7550MC OP-US-5.0

• Clearing a Caller ID Stored in Memory ............ 6-29

Printing the Caller ID List ........................ 6-30

F) RECEIVE PASSWORD........................... 6-31

Turning Receive Password On or OFF ............... 6-31

7. POLLING................................ 7 - 1

• What Is Polling? ................................. 7 - 1

• How Does It Work? ............................... 7 -1

• When to Use Polling .............................. 7 - 1

Polling Another Fax Machine (Calling) .................. 7 - 2

Setting Up Polled Waiting (Being Called) ................ 7 - 3

Delayed Polling .................................... 7 - 4

Setting Up Polled Waiting with Super Quick-Scan .......... 7 - 5

Sequential Polling .................................. 7 - 5

TABLE OF CONTENTS

8. REMOTE FAX OPTIONS (Only for MFC 4550) . 8-1

Setting the Fax Storage .............................. 8-1

Paging/Fax Forwarding .............................. 8 - 3

Setting Up Paging (Registering the Paging Number) ........ 8 - 4

Setting Up Fax Forwarding (Registering the Fax

Forwarding Number) ................................ 8 - 6

What Is Remote Control Access? ....................... 8 - 6

Setting the Remote Access Code ....................... 8 - 7

How to Use Remote Access and Control Codes ............. 8 - 8

Remote Fax Retrieval ............................... 8 - 8

• When to Enter the Remote Access Code ............... 8 - 8

Remote Control Commands ........................... 8 - 9

Retrieving the Memory Status List and Fax Messages

Remotely ........................................ 8-10

Changing the Fax Forwarding Number Remotely ......... 8-10

Printing a Fax Message ............................. 8-11

9. MESSAGE CENTER MODE SETTINGS

(Only for MFC 6550MC/7550MC) ............. 9 -1

A) GETTING STARTED ............................. 9-1

What Is the Message Center Mode? .................. 9 - 1

What Do I Want the Message Center to Do? ............ 9 - 1

Flowchart of an Incoming Call ...................... 9 - 3

MFC 4550/6550MC/7550MC OP-US-5.0

TABLE OF CONTENTS

Turning on the Message Center with 3 Basic Steps ....... 9 - 6

Setting the Message Storage ........................ 9 - 6

Recording the MSG CTR Outgoing Message

(MSG CTR OGM) ................................ 9-7

Activating the Message Center Mode ................. 9 -8

B) GETTING YOUR MESSAGES ...................... 9-9

How Will I Know Messages Have Been Received? ........ 9 - 9

• What Happens When the Memory Is Full... .......... 9 - 9

Playing an Incoming Voice Message (ICM) and Recorded

Memo (or Voice Alarm) ........................... 9-10

Backup Printing Option .......................... 9-10

Printing a Fax Message .......................... 9-11

• Erasing and Printing FAX Messages .............. 9-12

Calling Your Message Center for Messages

(See Remote Retrieval) ........................... 9-12

C) ERASING YOUR MESSAGES ..................... 9-13

Erasing Incoming Voice Messages, Fax Messages and

Recorded Memo (or Voice Alarm).................... 9-13

One by One Erasing ........................... 9-13

All in One Erasing ............................ 9-13

D) CHANGING THE OUTGOING MESSAGE ........... 9-14

Playing Your Outgoing Message (OGM) .............. 9-14

Erasing Your Outgoing Message (OGM) .............. 9-15

E) MORE FEATURES.............................. 9-16

Setting the Toll Saver ............................ 9-16

Setting the Maximum Time for Incoming Messages

(ICM MAX. TIME) .............................. 9-17

Playing OGM (Outgoing Message) ON/OFF Setting ..... 9-18

Recording a Conversation ......................... 9-18

Recording a Memo .............................. 9-19

F) PAGING/FAX FORWARDING ..................... 9-20

What Is Paging/Fax Forwarding? ................... 9-20

Setting Up Paging (Registering the Paging Number) .... 9-21

Setting Up Fax Forwarding (Registering the Fax

Forwarding Number) ............................ 9-23

• Memory Backup of Message Center Memory ........ 9-23

Changing the Fax Forwarding Number Remotely ....... 9-24

G) REMOTE RETRIEVAL........................... 9-24

What Is Remote Control Access? .................... 9-24

Setting the Remote Access Code .................... 9-24

MFC 4550/6550MC/7550MC OP-US-5.0

Using the Remote Access Code ..................... 9-25

Remote Control Commands ....................... 9-26

Retrieving the Memory Status List and Fax Messages

Remotely ..................................... 9-27

Changing the Fax Forwarding Number Remotely ....... 9-27

H) VOICE ALARM ................................ 9-28

Voice Alarm ................................... 9-28

Setting the Voice Alarm .......................... 9-28

• Recording Voice Messages for the Voice Alarm ....... 9-29

How Will the Voice Alarm Perform When the Scheduled

Time Arrives… ................................. 9-30

Using the Voice Alarm: Playing Entries, Erasing Entries

One by One, Erasing All at Once .................... 9-31

Remote Control of the Voice Alarm .................. 9-32

TABLE OF CONTENTS

10.

USING THE MFC AS A PRINTER ............ 10-1

Acceptable Paper .................................. 10-1

Control Panel Keys ................................ 10-4

Simultaneous Operation ............................ 10-4

On/OffLine Key ................................... 10-4

FF/Cont Key ..................................... 10-4

Test/Reset K ey.................................... 10-5

Print Priority K e y ................................. 10-5

• Windows® Printing ............................. 10-6

• Remote Printer Console Program for DOS

(Only for MFC 6550MC/7550MC) ................... 10-6

• Popular Printer Emulation Support

(Only for MFC 6550MC/7550MC) ................... 10-6

• Bidirectional Parallel Interface ..................... 10-6

• Enhanced Memory Management ................... 10-6

Multipurpose Sheet Feeder .......................... 10-7

Manual Feed Slot ................................. 10-9

When you load one sheet of paper manually: ............. 10-9

When you load more than one sheet of paper manually: .... 10-9

• Paper Tray ................................... 10-10

Printing the Internal Font List

(Only for MFC 6550MC/7550MC) .....................10-11

Printing the Print Configuration List

(Only for MFC 6550MC/7550MC) .................... 10-12

MFC 4550/6550MC/7550MC OP-US-5.0

TABLE OF CONTENTS

Restoring to the Factory Default Settings

(Only for MFC 6550MC/7550MC) .................... 10-13

Printing PC Data in Hexadecimal

(Only for MFC 6550MC/7550MC) .................... 10-14

11.

PRINTING REPORTS AND LISTS ...........11-1

How to Print Reports and Lists ....................... 11-2

Activity Report Interval ............................. 11-3

Printing the All Dial List ............................ 11-5

Transmission Verification (Xmit) Report ................ 11-6

Memory Status List ................................ 11-8

12.

HOW TO USE THE COPY FUNCTION ........12-1

Making a Single Copy .............................. 12-1

Making Multiple Copies ............................ 12-2

Stacking Multiple Copies ............................ 12-2

• What to Do When You Get a “MEMORY FULL” Message

while Making Copies ............................ 12-3

Sorting Multiple Copies (Only for MFC 6550MC/7550MC)... 12-3

• What to Do When You Get a MEMORY FULL Message while

Sorting Multiple Copies (Only for MFC 6550MC/7550MC) 12-4

Reducing and Enlarging Copies ....................... 12-4

Copying a Photograph .............................. 12-6

13.

REPLACING TONER CARTRIDGE AND DRUM

UNIT.................................... 13-1

Toner Empty Indicator ............................. 13-1

Replacing the Toner Cartridge ........................ 13-1

Replacing the Drum Unit ........................... 13-5

14.

REGULAR MAINTENANCE.................14-1

Regular Maintenance .............................. 14-1

Cleaning the Drum Unit ............................ 14-2

Packing and Shipping the Machine .................... 14-3

Paper Jams ...................................... 14-6

Fixing a Document Jam .......................... 14-6

Fixing a Recording Paper Jam ..................... 14-6

MFC 4550/6550MC/7550MC OP-US-5.0

15.

OPTIONAL ACCESSORIES ................. 15-1

Connecting the Serial Interface Board (RS100M)

(Only for MFC 6550MC/7550MC) ..................... 15-1

Setting the Serial Interface Parameters

(Only for MFC 6550MC/7550MC) ..................... 15-3

Memory Board.................................... 15-6

Optional Memory for the Printer & Fax Operations ..... 15-6

Installing the Optional Memory Board ................. 15-7

TABLE OF CONTENTS

16.

TROUBLESHOOTING PROCEDURES........16-1

Error Messages ................................... 16-2

Other Problems ................................... 16-5

Q & A ...........................................16-11

17.

SPECIFICATIONS ........................17-1

PARALLEL INTERFACE SPECIFICATIONS.......... 17-3

RESIDENT FONTS (Only for 6550MC/7550MC) ....... 17-3

SYMBOL SETS/CHARACTER SETS

(Only for 6550MC/7550MC) ....................... 17-4

18.

IMPORTANT INFORMATION ...............18-1

Standard Telephone and FCC Notices

(Applies only to 120V model) ......................... 18-1

Important Safety Instructions ........................ 18-3

19.

INDEX ..................................19-1

MFC 4550/6550MC/7550MC

LCD & User Setting Area

Message Center Area

OP-US-5.0

1. THE CONTROL PANEL KEYS

THE CONTROL PANEL KEYS

MFC 4550

LCD & User Setting Area

MFC 4550

status status

Function Clear Tel-indexSet Help

Hook

Hold

Redial / Pause

Speed Dial

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

2 5

6 9

8 0

Telephone Area

01 02 03 13 14 15

04 05 06 16 17 18

07 08 09 19 20 21

10 11 12

Shift

22 23 24

Fine

Fax

Photo

TAD

S.Fine

F/T

Resolution Mode Coverpage

On/Off

Line

FF/Cont

Test/

Reset

Priority

Photo

Enlarge

Reduce

Copy

FAX

PRINTER COPIER

Super

Q.Scan

SCANNER PC FAX

Stop

Start

One-Touch, Printer and Copy Area

Information

MFC 7550MC (MFC 6550MC panel keys are same as 7550MC)

status status

Hook

GHI JKL MNO

Hold

Redial / Pause

Speed Dial

Telephone Area

PQRS TUV WXYZ

MFC 7550MC

Voice

Function Clear Tel-indexSet Help

ABC DEF

2 5 8 0

3 6 9

01 02 03 13 14 15

04 05 06 16 17 18

07 08 09 19 20 21

10 11 12

Shift

22 23 24

One-Touch, Printer and Copy Area

Fine

Fax

status

Fax Photo S.Fine

F/T

Resolution Mode Coverpage

On/Off

Line

FF/Cont

Test/

Reset

Priority

FAX PRINTER COPIER SCANNER PC FAX MESSAGE CENTER

Photo

Enlarge/

Reduce

Copy

Record Erase

Sort

SIX

Super

Q.Scan

ONE

Speaker HL

Play

Stop

Start

1-1

MFC 4550/6550MC/7550MC

OP-US-5.0

THE CONTROL PANEL KEYS

a TELEPHONE AREA

MFC 7550MC

1. Number Keys

These twelve keys are used to dial phone and fax numbers (see page 4-1), and also can be used as an alphanumeric keyboard for entering information into the machine. (See page 2-10~12.)

2. Hook

This key lets you dial telephone and fax numbers without lifting the handset. (See page 4-1, 2.)

3. Hold

You can use this key to put a call on hold. (See page 4-1.)

4. Redial/Pause

This key redials the last number called. (See page 5-7.) This key is also used to insert a pause in autodial numbers. (See page 3-7, 4-1.)

5. Speed-Dial

MFC 7550MC

status status

Hook

GH I JKL MNO

Hold

Redial / Pause

6. Tel-index

PQRS TUV W XYZ

Speed Dial

Function Clear Tel-indexSet

AB C DEF

2 5 8

Fax

Voice

statu

01 02

Shift

13 14

04 05 16 17

07 08 19 20

10 11 22 23

3 6 9

This key lets you dial previously stored Speed-Dial phone numbers by entering a two-digit number. (See page 3-7~9, 4-1.)

1-2

This key allows you to alphabetically look up numbers stored in the dialing memory. (See page 4-2.)

MFC 4550/6550MC/7550MC OP-US-5.0

b ONE-TOUCH, PRINTER AND COPY AREA

THE CONTROL PANEL KEYS

MFC 7550MC

7. Shift

This key is used to access the “13” through “24” One -Touch keys. (See page 3-6.) In the printer mode when

Shift is pressed together with Reset, it resets and restores the

MFC to the factory default settings.

01 02 03 13 14 15

04 05 06 16 17 18

07 08 09 19 20 21

10 11 12

Shift

22 23 24

8. One-Touch Dial Keys

These 12 keys give you instant access to previously stored phone numbers. (See page 3-6~7, 4-1.)

Speaker HL

On/Off

Line

FF/Cont

Test/

Reset

Priority

Photo

Sort

Enlarge/

Reduce

Copy

Record Erase Play

Stop

Start

Information

9. Enlarge/Reduce

(The MFC 4550 has separate keys for Enlarge and Reduce.) This Enlarge/Reduce key will reduce or enlarge copies depending on the ratio you select: 200%, 150%, 125%, 120%, 100%, 93%, 87%, 75%, and 50%. You can also use the Auto Reduction function to have the machine automatically calculate the reduction ratio that fits the size of your recording paper. (See page 12-4~5.)

10. Copy

Press this key to make a copy. (See page 12-1~6.)

11. Sort

(Only for 6550MC/7550MC)

This key is used to copy original multiple pages copied in order. (See page 12-3.)

12. Photo

This key is used to copy photographs. (See page 12-6.)

1-3

MFC 4550/6550MC/7550MC OP-US-5.0

THE CONTROL PANEL KEYS

b ONE-TOUCH, PRINTER AND COPY AREA

MFC 7550MC

13. On/OffLine

This key is used to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE. (See page 10-4.)

16. FF/Cont

When the LCD shows REMAINED DATA, you can press this key to print the data that is in the memory. Also, it clears some operation and machine errors. (See page 10-4~5.)

17. Test/Reset

01 02 03 13 14 15

04 05 06 16 17 18

07 08 09 19 20 21

10 11 12

Shift

22 23 24

14. Stop

This key stops a fax, cancels an operation, or exits from function mode. (See page 2-2.)

15. Start

Use this key to start an operation, such as sending a fax. (See page 5-5.)

Speaker HL

On/Off

Line

FF/Cont

Test/

Reset

Priority

Photo

Sort

Enlarge/

Reduce

Copy

Record Erase Play

Stop

Start

This key is used to print a test page. When it is pressed together with Shift, it clears data from the printer memory, cancels an error status, and then resets and restores to the factory default settings. (See page 10-5.)

18. Print Priority

When this key is pressed all faxes will be received into memory without first printing and can be printed later. This key also increases the memory available for printing without decreasing memory available for memory transmission and incoming messages. (See page 10-5.)

1-4

MFC 4550/6550MC/7550MC

OP-US-5.0

c LCD & USER SETUP AREA

THE CONTROL PANEL KEYS

MFC 7550MC

19. Z

This key moves the LCD cursor to the left. It also allows you to back up one step when you are in function mode (see page 2-1) or Telephone Index (see page 4-2).

(Left Arrow)

21. Liquid Crystal Display

The LCD displays messages that will help you set up and operate your machine (On-Screen Programming), the upper row shows fax and copy status and the lower row shows printer and scanner status. (See page 2-1.)

20. X

This key moves the LCD cursor to the right, and it also lets you advance one step when you are in function mode (see page 2-1) or Telephone Index (see page 4-2).

(Right Arrow)

22. Clear

This key deletes entered data or backs up one step in function mode. (See page 2-2.)

Information

MFC 7550MC

status status

Set

23. Set

This key is used for storing a function setting into the machine. (See page 2-2.)

Function Clear Tel

24. Function

This key accesses the function and programming mode (OSP), so you can alter various settings. (See page 2-1.)

1-5

MFC 4550/6550MC/7550MC OP-US-5.0

THE CONTROL PANEL KEYS

c LCD & USER SETUP AREA

MFC 7550MC

25. Mode

This key is used to specify how the machine should handle incoming calls. (See page 6-1.)

27. Resolution

This key is used to set the resolution requirements when sending a fax. (See page 5-3.)

Fax

status

Fine Photo S.Fine

Resolution Mode Coverpage

26. Super Q.Scan

This key enables you to scan in your originals at twice the normal speed, by storing them in the memory before actual transmission. (See page 5-8.) When it is pressed, Broadcasting is available. (See page 5-11~12.) When Super Q.Scan is pressed together with Shift, Multi Transmission is available. (See page 5-12~13.) Also, you can gradually decrease the speaker volume for the current call by pressing this key (Only for MFC 6550MC/7550MC).

Fax

SIX

Super

Q.Scan

ONE

Help

F/T

FAX PRINTER COPIER SCANNER PC FAX MESSAGE CENTER

28. Coverpage

This key is used to send a Cover Page as the first page of a fax transmission. (See page 5-22~23.)

1-6

Speaker HL

29. Help

Press this key whenever you want a quick reference Help List printed. This Help List will give you information on how to perform settings for a function, how to register information, or how to get basic information. (See page 2-1, 2-9.) Also, you can gradually increase the speaker volume for the current call by pressing this key (Only for MFC 6550MC/7550MC).

MFC 4550/6550MC/7550MC OP-US-5.0

MESSAGE CENTER AREA

(Only for MFC 6550MC/7550MC)

THE CONTROL PANEL KEYS

MFC 7550MC

30. Voice and Fax Indicator Lights

These lights tell you whether voice or document messages are stored in the memory. (See page 9-9.)

Fax

Voice

status

Tel-index Help

Fine Photo S.Fine

Resolution Mode Coverpage

Fax

F/T

SIX

Super

Q.Scan

ONE

FAX PRINTER COPIER SCANNER PC FAX MESSAGE CENTER

Information

01 02 03 13 14 15

On/Off

31. Record

Use this key to record outgoing voice messages, memo and voice alarm messages into your MFC. (See page 9-8, 19, 28~29.)

32. Erase

This key erases voice or fax messages stored in your fax machine. (See page 9-13, 15, 31.)

Line

Photo

Speaker HL

Record Erase Play

33. Play

Use this key to listen to incoming voice messages, outgoing voice messages, memos and voice alarm messages stored in your MFC. (See page 9-10, 13, 14, 31.)

1-7

MFC 4550/6550MC/7550MC OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

User-friendly Programming

We have designed your MFC with on-screen programming and a Help key, userfriendly programming that helps you take full advantage of all the functions your machine has to offer. Since your MFC programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your machine. All you have to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings.

Using the Function Mode to Access On-screen Programming (OSP)

Press Function

ENTER NO. & SET

FAX MENU PRINTER MENU

Press 1 .

1.TEMP.SETTINGS

2.CANCEL JOB

3.PRINT REPORTS

1.FAX

2.PRINTER

Press 2 .

1.PRINT OPTIONS

2.RESET PRINTER

(Only for MFC 6550MC/7550MC)

* MFC 4550 does not display “2.PRINTER”.

4.SET AUTO DIAL

NOTE: When you are using the MFC as a printer, you can not access the Printer

5.USER OPTIONS

6.TEL OPTIONS

Menu functions.

2-1

7.SETUP SYSTEM

8.SETUP MSG CTR

0.INTERRUPT

(In model MFC 4550, Function 8 indicates REMOTE FAX OPT instead of SETUP MSG CTR.)

MFC 4550/6550MC/7550MC OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

You can access the Function mode by pressing Function and waiting for two seconds. Then select FAX or PRINTER by pressing 1 or 2. (The MFC 4550 does not have this selection.) (See page 2-1.)

When you enter Function mode, your machine will display a list of Level One Functions to choose from (see pages 2-3 through 2-8 for these Level One Functions), as seen on the previous page. These function options will appear one after the other on the display. You can then choose one of these options by pressing Set when the option you want appears on the LCD.

You can also move through the function menu options at a faster rate by pressing X (right arrow). the option you want, press Set.

After you select either FAX MENU or PRINTER MENU, you can simply press the Level One Function number, then press the Level Two Function number associated with each option (refer to pages 2-3 through 2-8).

(See page 1-5 to locate this key on your Control Panel.) When you find

Information

Helpful Hints

If you want to exit function mode, simply press Stop. If you selected the wrong menu and want to return to the previous step, press

Clear.

Alternating Displays for On-screen Programming (OSP)

SPEAKER:HIGH

ALTERNATE

SELECT { } & SET

When you see alternating displays, the LCD will usually alternate between the currently selected option, and a help message giving brief instructions on how to proceed. The example shows the current speaker volume is high and prompts you to use Z (left arrow) and X (right arrow) to change the setting, and then to press Set to store it.

Function Selection Table

If you have a basic understanding of how to program your MFC, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are found in your MFC programs, we have the following Function Selection Table. Read through this table to gain a basic understanding of what your new MultiFunction Center can do, and then the next section will begin instructing you how to use On-Screen Programming.

2-2

MFC 4550/6550MC/7550MC OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

<1. FAX MENU FUNCTIONS>

Level one

function

1. TEMP. (TEMPORARY) SETTINGS

Level two

function

1. TIMER 5-10~11

2. POLLING

3. CALL RESERVE

4. CONTRAST

5. RESOLUTION

Use TIMER to send your documents at a later time.

Polling is the process of retrieving faxes from another machine. ON/OFF

You can send a fax and then talk to the recipient using the CALL RESERVE function. ON/OFF.

There are three types of contrast settings. Usually the AUTO setting is acceptable. But if you want to send or copy an especially light or dark document, you should change this setting. AUTO: Default is AUTO. Contrast

S. LIGHT:To send very light documents. S. DARK: T o send very dark documents.

If you need to send a set of originals at various resolutions, this function will allow you to set the required resolution page by page. (If all documents are the same resolution, use the Resolution key. See page 1-6 #27.) STANDARD/FINE/S. FINE/PHOTO

Explanation of Options

setting always reverts to AUTO after one transmission.

Factory

setting

OFF

O F F 5-24~25

AUTO 5-4

STAN-

DARD

Page

7-1~6

5-17~18

2. CANCEL JOB

3. PRINT REPORTS

4. SET AUTO DIAL

2-3

6. OVERSEAS MODE

See page 11-1 for a list of reports.

1. ONE-TOUCH DIAL

If you have trouble when sending overseas, you may want to set OVERSEAS MODE to ON. ON/OFF

If you wish to cancel a job that has been set with the timer, a polled job etc., use this function.

You can print several different lists and reports, which are available under function item 3. PRINT REPORTS.

If you register names and numbers on One-Touch dial keys, you can dial a number automatically just by pressing a One-Touch key. (Max. of 24 locations)

OFF

5-16

5-15

11-1~8

3-6~7

MFC 4550/6550MC/7550MC OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

4. SET AUTO DIAL

Level two

function

2. SPEED-DIAL

3. SETUP GROUPS

1. SMOOTHING

2. BEEPER

3. COVERPG ON/OFF

Explanation of Options

If you register names and numbers as Speed-Dial numbers, you can dial a number automatically just by pressing Speed-Dial key and a two-digit number. (Max. of 36 locations for 4550/6550MC, 100 locations for 7550MC)

This is used for setting up a group number used for broadcasting.

Smoothing enhances the appearance of incoming faxes. If you set SMOOTHING to ON, you will receive messages with the smoothing enhancement. ON/OFF

You can adjust the volume of the beeper with this function. OFF/LOW/HIGH

If you set COVERPAGE to ON, you can send your documents with a Cover Page generated by your machine. When the COVERPAGE setting is ON, you can select a Cover Page comment. ON/OFF

Factory

setting

LOW 3-5

OFF

Page

3-7~8

3-9~10

Information

6-6

5-21

5. USER OPTIONS

If you set ERROR RE-TRANSMISSION

4. ERROR RE-TX

5. REDUCTION

6. RCD PAPER

7. TONER SAVE O F F 6-11

to ON, the machine automatically resends the page once an error occurs. ON/OFF

You can avoid having your incoming data separated by printing a reduced copy of the incoming document. The reduction methods are AUTO or Fixed ratio: AUTO/100%/93%/87%/75%

You can select one of 3 sizes of recording paper. The MFC automatically will adjust the size of the incoming fax document or original document so that it fits the paper size you have selected. LETTER/LEGAL/A4

You can extend the life of the toner by conserving its use. ON/OFF

OFF

AUTO

LETTER

5-26~27

6-8~9

6-7

2-4

MFC 4550/6550MC/7550MC OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

5. USER OPTIONS

6. TEL OPTIONS

Level two

function

8. SLEEP MODE

9. PRINT DENSITY

1. TONE/PULSE

2. RING DELAY

3. SPEAKER VOLUME

4. F/T RING TIME

Explanation of Options

This mode reduces the power consumption when the machine is idle. The time period before the machine drops into the mode is user selectable.

You can adjust Print Density with this function.

There are two different dial types and you must select the type of signal suitable for your telephone line. TONE/PULSE

This is the number of rings before the machine answers the call when in F/T or Fax Mode. 0/1/2/3/4 rings

You can adjust the speaker volume with this function. OFF/LOW/HIGH

F/T RING TIME sets the time for simulated ringing in F/T mode. 10/20/30/60 seconds

Factory

setting

00MIN 2-12~13

TONE

2 6-2~3

L O W 6-12

20 6-5~6

Page

6-10

3-1

7. SETUP SYSTEM

6. DISTINCTIVE

7. CALLER ID

1. DATE/TIME

2. DAILY TIMER

The settings are OFF/LOW/HIGH.

If you have distinctive ringing service from your phone company, you can use this function to register the ringing pattern of your fax number. And if you set it to ON, you can use the registered number as a fax number only. OFF/ON/SET

You can display the last 30 Caller IDs that are stored in the memory.

If you enter the date and time in 24-hour format, the LCD will display the date and time and they will be printed on outgoing faxes.

If you frequently have delayed jobs, all for execution at same time each day, you can program that time. Once you register it, you do not have to enter that time, just set Timer Transmission in temporary settings.

HIGH 6-135. RING VOLUME

OFF

01/01/1997

00:00

00:00 5-9

6-25~27

6-28~29

3-2

2-5

MFC 4550/6550MC/7550MC OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

7. SETUP SYSTEM

Level two

function

3. INTERVAL

4. STATION ID

5. REMOTE CODE

6. SET COVERPAGE

7. SET PASSWORD

Explanation of Options

You can select the time interval at which the activity report is printed. 6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name, fax number and telephone number in STATION ID. It is printed at the top of each page of every outgoing fax. It is also printed on the automatic Cover Page.

If you enter a REMOTE CODE, you can activate or deactivate the machine from a remote telephone. ON/OFF

You can register your own two custom comments on the Cover Page.

Limits fax receiving to only from a fax number stored as one of your One-Touch numbers. ON/OFF

Factory

setting

OFF

*51 (ACT.)

#51(DEACT.)

OFF

11-3~4

6-16~17

5-19~20

Page

Information

3-3~4

6-31

8. REMOTE FAX OPT

(Only for MFC 4550)

8. MF LINK

1. FAX STORAGE

2. FAX FWD/ PAGING

3. REMOTE ACCESS

4. PRINT FAX

When you use the application software included into the MFC, you can select if your PC connected to your MFC will receive voice and fax messages. ON/OFF

You can store the incoming fax messages in the memory. Then you can use the convenient remote control functions. ON/OFF

You can choose either PAGING, FAX FORWARDING or OFF. PAGING ON will cause the MFC to page you when it receives a fax message. FAX FORWARDING ON will cause the MFC to send any stored faxes that are received to another predetermined fax number. OFF/FAX FORWARD/PAGING

You can register the REMOTE ACCESS CODE (3 digits) allowing you remotely operate the machine. (Example: Retrieving an incoming fax message)

You can print incoming faxes that were stored in memory.

See the

Multi-

OFF 8-1

O F F 8-4~6

15 9* 8-7

Function Link Pro

Manual

8-11

2-6

MFC 4550/6550MC/7550MC OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

8. SETUP MSG CTR (Only for MFC 6550MC/ 7550MC)

Level two

function

1. MSG STORAGE

2. BACKUP PRINT

3. FAX FWD/ PAGING

4. REMOTE ACCESS

5.ICM MAX. TIME

Explanation of Options

You can select the Message Storage of the machine in Message Center mode. FAX:ON/OFF, VOICE:ON/EXT/OFF

You can set the machine to print a backup copy of faxes that are received into the Message Center memory. ON/OFF

You can register a REMOTE ACCESS ID (3 digits) allowing you to remotely operate the MFC. (Example : Retrieving an incoming fax message.)

This is the maximum length of voice information in Message Center, Memos and Voice Alarm recordings. 20/25/30/35/40/45/50/55/60 seconds

Factory

setting

FAX:OFF

VOICE:ON

O N 9-10~11

OFF

159*

9-21~23

9-24~25

30 9-17

Page

9-6~7

2-7

6. OGM

7. PRINT FAX

8. PLAYING OGM

9. TOLL SAVER

The machine has two types of OGM (Outgoing Messages) for MSG CTR and FAX/TEL switch. After selecting the message type, you can play, record or erase.

You can print incoming faxes that were stored in MSG CTR memory.

If you set PLAYING OGM to ON, Message Center OGM, or F/T OGM is replayed if you change the receiving mode to Message Center or F/T respectively. ON/OFF

If you set TOLL SAVER to ON, you can check if a message was received by the Ring Delay. Toll Saver overrides the Ring Delay setting. ON/OFF

MSG

CTR

OGM

O N 9-18

O F F 9-16

6-4~5,

9-14~15

9-11~12

MFC 4550/6550MC/7550MC OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

INTERRUPT

Level two

function

Explanation of Options

You can send a fax without canceling the Timer or Polled Waiting, even if there are documents in the feeder, by “interrupting” it.

Factory

setting

Page

5-14

<2. PRINTER MENU FUNCTIONS> (Only for MFC 6550MC/7550MC)

Level one

function

1. PRINT OPTIONS

2. RESET PRINTER

Level two

function

1. INTERNAL FONT

CONFIGURATION

1. FACTORY SET

2. HEX DUMP MODE

Explanation of Options Page

You can print resident fonts to check and confirm font types.

Printer settings and status are listed here.

You can restore factory default settings and temporary settings for the printer back to factory default settings.

If you set HEX DUMP MODE, all the PC data is printed in hexadecimal.

Factory

setting

10-11

10-12

10-13

10-14

Information

2-8

MFC 4550/6550MC/7550MC OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Using the Help Key

Press this key to print a quick reference Help List. The Help List will tell you how to perform settings for a function, how to register information or, how to get basic information for sending or receiving faxes, copying and printing. When you don’t have the owner’s manual with you or when you want some information quickly, you can press Help to get a list of basic operating procedures.

How to Print a Help List

Press Help to get a printout of the Help List. Use it when you need information about how to register or set one of the functions, how to send or receive faxes, how to copy or print. You can request a printout whenever the machine meets the following conditions:

- while the LCD displays the date and time.

- while the machine is timer waiting.

- while the machine is polled/polling waiting.

- while the machine is at level one or two of the function menu.

- while you are using the phone.

- You can not print the Help List while the MFC is printing the data from the PC.

2-9

MFC 4550/6550MC/7550MC OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

How to Enter Text in Function Mode

Number keys have three or four letters printed above them. The following keys “0”, “1”, “#” and “*” have no printed letters.

ABC DEF

123

GHI JKL MNO

456

PQRS TUV WXYZ

789

By pressing the appropriate number key the correct number of times, you can access the character you want. When you are setting certain functions, such

as the Station ID, you will have to enter text into your machine.

Information

K ey once twice three times four times five times

2ABC 2A 3DEF3D 4GH I4G 5JKL5J 6M N O 6M 7PQRS7 8TUV8T 9W X Y Z 9

Let’s say that you want to enter the initials “BR”. Follow the example on the next page.

2-10

MFC 4550/6550MC/7550MC OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

KEYS TO PRESS

1. Press 2 twice to enter the letter B.

2 . Press 7 three times to enter the letter R.

3 . Press Set.

THE DISPLAY WILL SHOW:

NAME:

ENTER & SET

NAME:B

NAME:BR

FOR YOUR INFORMATION

1. If you want to enter a blank space, press X (right arrow) twice.

2. If you entered a letter incorrectly and want to change it, you can use Z (left arrow) to move the cursor back. When you reach the letter, you can enter a new one in it’s place. You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter.

3. If you have to enter a character that is assigned to the same number key as the previous character, press X (right arrow) to move the cursor to the right.

How to Enter Special Characters, Symbols and Punctuation Marks in Function Mode

0 key -------- ДЛЦЬАЗИЙ0 * key ------- (space) !”#$%&’()*+,-./ # key -------- :;<=>?@[]^_

The “0” key contains all the accented characters. The “*” and the “#” key are used for punctuation marks and symbols. Let's say that you want to enter the Symbol “&”. Follow the example on the next page.

2-11

MFC 4550/6550MC/7550MC OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

KEYS TO PRESS

1. Press * to show a list of characters.

2 . Press *, *, *, *, *, * (6 times).

3. Press X (right arrow).

THE DISPLAY WILL SHOW:

NAME:JAMES _

MARK-_!”#$%&’()*

MARK- !”#$%&’()*

NAME:JAMES &_

How to Set the Sleep Time

The sleep mode reduces the power consumption when the MFC is idle. The time period before the machine drops into sleep mode is user selectable.

You can select the time period before the machine drops into sleep mode from 00 to 99 minutes by using the number keys.

The sleep timer is automatically reset when a fax is received, the MFC starts to copy, or the MFC is receiving PC data. The factory setting is 0 minute.

Information

Use the following sequence to set the sleep time.

KEYS TO PRESS

1. Press Function.

(The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 5.

5. Press 8.

(Only for MFC 6550MC/ 7550MC)

THE DISPLAY WILL SHOW:

01/01/1997 00:00 ONLINE

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

5.USER OPTIONS

8.SLEEP MODE

SLEEP TIME:00MIN

2-12

MFC 4550/6550MC/7550MC OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

6. Enter sleep time (00 to 99) by using number keys. Example: 05.

7. Press Set.

8. Press Stop to exit.

SLEEP TIME:05MIN

8.SLEEP MODE

NOTICE

-Sleep Mode is activated when the heater stops. However, the cooling fan will continue to run until the machine has cooled down. The actual time before the fan stops will vary depending upon operating conditions.

-It will take approximately 12 to 30 seconds for the machine to warm up from the sleep mode before you can start printing or copying. The LCD will show WARMING UP during this time. When it is ready it will automatically start the last job you have entered.

NOTE: The cooling fan will continue to run until the temperature of the

machine reaches a certain level. Even after the heater stops, the machine will have to warm up before copying and printing.

2-13

MFC 4550/6550MC/7550MC OP-US-5.0

3. TELEPHONE FUNCTION SETTINGS

TELEPHONE FUNCTION SETTINGS

This chapter is included in both the Setup Manual and this Operations Manual. If you read the Setup Manual first, you may have completed these function settings already. There are some settings, such as the date and time, you should set on your machine before you begin using it. Once entered, these settings will remain in the machine until you change them. You can begin customizing the settings by pressing Function on the control panel. This activates the function mode and On-Screen Programming prompts. You can complete a variety of settings in this mode.

Setting the Dialing Mode (Tone/Pulse)

Your machine supports both tone (multi-frequency) and pulse (rotary) dialing. It is initially set to TONE, so you do not have to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by following the steps below:

KEYS TO PRESS

1. Press Function.

(The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

(Only for MFC 6550MC/ 7550MC)

THE DISPLAY WILL SHOW:

01/01/1997 00:00 ONLINE

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

Information

4. Press 6.

5. Press 1. After two seconds you will be prompted to select pulse or tone.

6. Press Z (left arrow) or X (right arrow) to find the dialing mode that matches your telephone line. Example: PULSE.

7. Press Set.

8. Press Stop to return to the date and time.

6.TEL OPTIONS

1.TONE/PULSE

DIALING:TONE

SELECT { } & SET

DIALING:PULSE

1.TONE/PULSE

3-1

MFC 4550/6550MC/7550MC OP-US-5.0

TELEPHONE FUNCTION SETTINGS

Setting the Date and Time

Your machine shows the date and time on the display and prints it on every fax page you send. You can set the date and time in function mode.

KEYS TO PRESS

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 7.

5. Press 1.

6. Enter the last two digits of the year. Example: 96.

(Only for MFC 6550MC/ 7550MC)

THE DISPLAY WILL SHOW:

01/01/1997 00:00 ONLINE

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

7.SETUP SYSTEM

1.DATE/TIME

ENTER YEAR:XX

ENTER YEAR:96

ENTER MONTH:XX

7. Enter two digits for the month. (JAN = 01, OCT = 10, etc.) Example: 09.

8. Enter two digits for the day. Example: 12.

9. Enter the time in 24-hour format. Example: 15:25 (3:25 P.M.).

. Wait for two seconds.

. Press Stop to exit and to view the new

date and time.

3-2

ENTER MONTH:09

ENTER DAY:XX

ENTER DAY:12

ENTER TIME:XX:XX

ENTER TIME:15:25

1.DATE/TIME

09/12/1996 15:25 ONLINE

MFC 4550/6550MC/7550MC OP-US-5.0

Setting the Station ID

TELEPHONE FUNCTION SETTINGS

The Station ID is for identification purposes. Here you can store your name, fax number, and telephone number. Your machine prints this information on the electronic Cover Page and every fax page you send.

• The telephone number that you stored above is used only for the Call Back Message

and the Cover Page features.

• If you do not enter a fax number, no additional information can be entered.

• When you want to enter a space, use X (right arrow) . You can back up to type over

mistakes by using the Z (left arrow).

• If Station ID has been programmed, then after Step 5 the name will be displayed

with the prompt “1” to change “2” to exit. Press “1” to change information. Press “2” to exit from the function.

KEYS TO PRESS

1. Press Function.

THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

ENTER NO. & SET

(The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

(Only for MFC 6550MC/ 7550MC)

1.FAX

2.PRINTER

1.FAX

Information

4. Press 7.

5. Press 4. You will be prompted to enter your fax number.

6. Enter your fax number (up to 20 digits). Example: 4155554444.

7. Press Set. You will be prompted to enter your telephone number.

7.SETUP SYSTEM

4.STATION ID

FAX:

ENTER & SET

FAX:4155554444_

TEL:

ENTER & SET

3-3

MFC 4550/6550MC/7550MC OP-US-5.0

TELEPHONE FUNCTION SETTINGS

8. Enter your telephone number (up to 20 digits). If your telephone number and fax number share the same line, enter the same number again. Example: 4155554445.

9 . Press Set.

You will be prompted to enter your name or company’s name.

. Enter your name by using the number

keys (up to 20 characters). Example: BROTHER.

By pressing the appropriate number key the correct number of times, you can access the character you want. For example, press 2 twice to enter B. Refer to the section “How to Enter Text in Function Mode” on pages 2-10~12.

TEL:4155554445_

NAME:

ENTER & SET

NAME:BROTHER

. Press Set to confirm the entry.

. Press Stop to return to the date and time.

4.STATION ID

NOTICE

The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual.

To program this information into your machine, complete the steps on the previous page.

3-4

MFC 4550/6550MC/7550MC OP-US-5.0

Setting the Beeper Volume Level

TELEPHONE FUNCTION SETTINGS

If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an error, or at the end of sending or receiving a fax.

The initial setting on your machine for the beeper is LOW. If you do not want the beeper on, select OFF, and if you want it loud, select HIGH.

KEYS TO PRESS

1. Press Function.

THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

ENTER NO. & SET

(The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 5.

5. Press 2.

(Only for MFC 6550MC/ 7550MC)

1.FAX

2.PRINTER

1.FAX

5.USER OPTIONS

2.BEEPER

Information

6. Press Z (left arrow) or X (right arrow) until you get the setting you want. Example: OFF.

7. Press Set.

8. Press Stop to return to the date and time.

BEEPER:LOW

SELECT { } & SET

BEEPER:OFF

2.BEEPER

3-5

MFC 4550/6550MC/7550MC OP-US-5.0

TELEPHONE FUNCTION SETTINGS

Storing the One-Touch Dial Numbers

You can dial numbers automatically by storing telephone or fax numbers as OneTouch dial numbers. You can also store names with the numbers so when you call, you can verify the destination by the name on the display. You can store a maximum of 24 numbers. To access numbers 13 to 24, hold down the Shift key. For example, One- Touch location “13” is accessed by pressing Shift and the “01” One-Touch key simultaneously. Here is how to store a telephone number as a One-Touch dial number:

KEYS TO PRESS

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 4.

5. Press 1.

6. Press the One-Touch key where you want to store a number. Example: One - Touch 05.

Note: The One-Touch keys are

number keys.

not the

(Only for MFC 6550MC/ 7550MC)

THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

4.SET AUTO DIAL

1.ONE-TOUCH DIAL

SELECT ONE-TOUCH

*05:

ENTER & SET

7. Enter a number

(up to 20 digits).

Example: 14155551212.

8. Press Set. You then will be prompted to enter the name or company associated with this number.

9. Enter the name by using the number keys

(up to 15 characters). Example: NJ OFFICE. (See page 2-10~12.)

3-6

*05:14155551212_

NAME:

ENTER & SET

NAME:NJ OFFICE

MFC 4550/6550MC/7550MC OP-US-5.0

. Press Set.

TELEPHONE FUNCTION SETTINGS

TYPE:FAX

SELECT { } & SET

. Select the type of number (FAX, TEL,

TYPE:FAX

F/T, CHAIN) by using Z (left arrow) or X (right arrow) to display the type you want. (See For Your Information on page 3-11.) Example: FAX.

. Press Set.

. Return to Step 6 to enter another number,

SELECT ONE-TOUCH

or press Stop to return to the date and time.

Helpful HInts

If you must wait for a dial tone to access an outside line, insert a pause by pressing the Redial/Pause key. When you press Redial/ Pause, a dash “-” will appear on the display. By storing the numbers with a pause, you can create a delay of 3.5 seconds.

Storing the Speed-Dial Numbers

When you store a phone or fax number as a Speed-Dial number, you must enter a twodigit number, from 01 to 00 (00=100) for 7550MC and from 01 to 36 for 4550/6550MC

using the number keys. For example, you can not enter “5”. You must enter “05”. You can store as many as 100 numbers (7550MC), 36 numbers (4550/6550MC) as SpeedDial numbers.

Information

KEYS TO PRESS

1. Press Function.

(The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 4.

5. Press 2.

(Only for MFC 6550MC/ 7550MC)

THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

4.SET AUTO DIAL

2.SPEED-DIAL

SPEED-DIAL? #_

3-7

MFC 4550/6550MC/7550MC OP-US-5.0

TELEPHONE FUNCTION SETTINGS

6. Use the number keys to enter a two-digit number. Example: 05.

7. Enter the number (up to 20 digits). Example: 5555151.

8. Press Set. You will be prompted to enter the name or company associated with this number.

9. Use the number keys to enter a name (up to 15 characters). Example: MANCHESTER. (See page 2-10~12 for entering text.)

. Press Set.

SPEED-DIAL? #05

#05:

ENTER & SET

#05:5555151_

NAME:

ENTER & SET

NAME:MANCHESTER

TYPE:FAX

SELECT { } & SET

. Select the type of number (FAX, TEL,

F/T, CHAIN) by using Z (left arrow) or X (right arrow) to display the type you want. Example: TEL. (See page 3-11.)

. Press Set.

. You are ready to enter another Speed-

Dial number. Or press Stop to return to the date and time.

Helpful Hints

• Print the All Dial List to make sure you have stored the correct numbers. (See page 11-5.) This list will contain the type of number: FAX, TEL, F/T, or CHAIN.

• Even if there is a loss of electrical power or you unplug your

machine, the telephone and fax numbers you have stored will not be lost.

• If your machine is connected to a PBX, you must insert an additional number before each fax or telephone number to access an outside line.

TYPE:TEL

SPEED-DIAL? #_

3-8

MFC 4550/6550MC/7550MC OP-US-5.0

FOR YOUR INFORMATION

TELEPHONE FUNCTION SETTINGS

When You Wish to Change the Stored One-Touch and Speed-Dial Numbers (During Step 6 on Page 3-6, 8)

When you access the function for a One-Touch key or Speed-Dial number, that is already in use, you will be asked if you wish to change it or to exit and select a different One-Touch or Speed-Dial number. This display does not appear if the One-Touch key or Speed-Dial number you chose is not assigned.

1. Press 1 to assign a new number to the One-Touch key or Speed-Dial number, or press 2 to choose a different One-Touch key or Speed-Dial number.

*05:NJ OFFICE

1.CHANGE 2.EXIT

2. If you are replacing an existing number with a new one, the old number and name will appear in the display. Press Clear to erase the old number and name. Then, enter the new number and name and press Set to store the entry.

Information

Memory Storage/Temporary Battery Back Up

Your machine is equipped with an internal battery that will keep the date and time information for up to two hours after power has been cut off. After that time, the date and time will be lost and you will have to reenter the information. All other settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions (see page 2-3~6) are stored permanently and will be retained even in the event of a power failure. However, the data stored in the memory during Out-of-Paper Reception and Memory Transmission will be lost when the power is disconnected.

Setting Up Number Groups for Broadcasting

Number Groups allow you to send the same fax message to many fax numbers by pressing only one One-Touch key. (This is called Broadcasting.) You must store each fax number first as a One-Touch or Speed-Dial number. Then you can combine the stored numbers into a Group. You can have up to 6 smaller Groups (each group uses a One-Touch key) or you can assign up to 123 numbers (MFC 7550MC), and 59 numbers (MFC 4550/6550MC) if you want one large Group. You can use the same stored number in several groups. Groups can have a name up to 15 characters long.

3-9

MFC 4550/6550MC/7550MC OP-US-5.0

TELEPHONE FUNCTION SETTINGS

KEYS TO PRESS

1. Press Function.

(The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 4 .

5. Press 3 .

6. Press the One-Touch key where you wish to store the number. Example: select “One-Touch 02” as a group.

(Only for MFC 6550MC/ 7550MC)

THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

4.SET AUTO DIAL

3.SETUP GROUPS

SELECT ONE-TOUCH

SETUP GROUP:G0

ENTER & SET

7. After two seconds, enter a numbere for the group, using the number keys. Example: 1.

8. Enter the One-Touch or Speed-Dial numbers in this group. Example: #03, #05, *02. (Note: Press the Speed-Dial key and number keys for Speed-Dial numbers, and the One-Touch keys for One-Touch numbers.)

9. Press Set.

. Enter the group’s name.

Example: ALL BROTHER.

SETUP GROUP:G01

G01:

ENTER & SET

G01:#03#05*02_

NAME:

ENTER & SET

NAME:ALL BROTHER

3-10

MFC 4550/6550MC/7550MC OP-US-5.0

. Press Set.

TELEPHONE FUNCTION SETTINGS

3.SETUP GROUPS

. Press Stop to return to the date and

time.

Helpful Hints

See page 5-11 for Broadcasting procedure. You can print a list of all One-Touch numbers and Speed-Dial numbers. Group numbers will be listed under One-Touch numbers. (See page 11-5.)

FOR YOUR INFORMATION

Types of Numbers

When you store a number as a One-Touch or as a Speed-Dial number, you have a choice of choosing the type of number. There are 4 options:

1. FAX (A fax number).

2. TEL (A telephone number).

3. F/T (Both a fax number and a telephone number)

4. CHAIN (A number, usually an access code, for chain dialing).

Chain Dialing

Chain dialing is used to store a very long dialing sequence. You can spread the number over two or more keys if you register the first key(s) in the sequence as type “Chain”. Chain tells the system that the dialing sequence is not completed and that there is more to follow. The last key in the sequence must be any other dial type (either FAX, TEL or F/T). You can use any combination of One-Touch, Speed-Dial and manually dialed numbers in a chain.

*:One-Touch

#:Speed Dial

Information

If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing the Pause/Redial key. (If you need a pause that is longer than 3.5 seconds, call our Fax Diagnostic Center at 1-800-284-4329 (USA), 1-800-853-6660 (CANADA) for assistance.)

Only one pause can be stored in each One-Touch and Speed-Dial number.

When you are ready to dial the chain number, simply press the keys one after the other in sequence and then press Start key.

Chain dialing makes using access codes easy. Sometimes you may want to choose from among several long-distance carriers when you make a call; rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access code of a long-distance carrier as you would a regular number and register it as a “chain” number. Then to dial, press this (access code) number followed by the regular number and Start key.

You can set up chain dialing for phone/credit card numbers, the same way. However, when using chain dialing, do

because your credit card number will be on it.

NOT send a cover page

3-11

MFC 4550/6550MC/7550MC OP-US-5.0

USING THE UNIT AS A TELEPHONE

4. USING THE UNIT AS A TELEPHONE

Your machine can be used to make regular telephone calls. You can dial numbers manually, by pressing the number keys, or by using One-Touch or Speed-Dialing.

Manual Dialing

1. Pick up the handset, or press Hook.

2. When you hear a dial tone, you can begin dialing by pressing the number keys.

3. If you used Hook to dial, pick up the handset when the call is answered.

One-Touch Dialing

1. Pick up the handset, or press Hook.

2. When you hear a dial tone, press the One-Touch key.

3. If you used Hook, pick up the handset when the call is answered.

If you try to use a One-Touch number that has not been stored on the key you pressed, you will hear a warning sound and the display will say, NOT REGISTERED. The display will return to normal after 2 seconds.

Speed Dialing

1. Pick up the handset or press Hook.

2. When you hear a dial tone, press Speed-Dial and then press the two-digit Speed-

Dial number.

3. If you used Hook, pick up the handset when the call is answered.

FOR YOUR INFORMATION

Using Hold, Pause, # with the Telephone

-Press Redial/Pause to insert a 3.5 second pause between numbers.

-Press Hold to put a call on hold. You can replace the handset without

disconnecting the call. You must pick up the machine’s handset to release the call from Hold.

-Press # to switch the dialing type from “pulse” to “tone” temporarily. This

key also is used for push-button services, such as those offered by banks, credit card companies, or paging services.

4-1

MFC 4550/6550MC/7550MC OP-US-5.0

FOR YOUR INFORMATION

On Hook Dialing

When you make a call using Hook, you can listen to the other end through the one-way speaker of the machine, but the other party can not hear you unless you pick up the handset. Also, if you press Hook again before you pick up the handset, the call will be disconnected.

Searching the Telephone Index

Once you have stored a name and number as a One-Touch number or as a Speed-Dial number, you can search for that name alphabetically using the Telephone Index. You can dial a number directly from the Telephone Index.

USING THE UNIT AS A TELEPHONE

Telephone

1. Press Tel-Index.

2. Use the number keys to enter the first character of the stored name, and press Z (left arrow) or X (right arrow) to find the name.

3. Pick up the handset, or press Hook.

4. Press Start to begin dialing.

-Return the handset to its cradle or press

Hook to cancel the call.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

TEL.INDEX ONLINE

NJ OFFICE ONLINE

4-2

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES DOCUMENT BASICS

5. SENDING FAXES

A) DOCUMENT BASICS

The Size of Your Documents

4mm4mm

216mm (8.5") 208mm (8.2")

4mm4mm

216mm (8.5")

Maximum

900mm (35.4")

148mm

(5.8")

Minimum

100mm (3.9")

scanned (printed) area

The size of the documents you want to send by fax should not be larger (or smaller) than your machine can accommodate. The documents should each be between 5.8 and

8.5 inches (148 and 216 mm) wide and between 3.9 and 35.4 inches (100 and 900 mm)

long.

The maximum width of the scanned area, that can be printed on the recording paper of the recipient’s fax, is 8.2 inches (208 mm).

(

MAX.900mm,35.4"

MIN.100mm,3.9"

(

Document

length

How to Insert the Document

To send a fax, first insert the document you wish to send, face down, in the document feeder. The top edge of the document should go in first, or the fax will be received upside down.

To prevent the document from skewing as it is fed, adjust the paper guides to fit the width of the document.

5-1

TOP

MFC 4550/6550MC/7550MC OP-US-5.0

About the Documents You Send...

Do not use documents that are curled, wrinkled, folded, ripped, or that contain staples, paper clips, paste, or tape. Also, do not use cardboard, newspaper, or fabric.

DOCUMENT BASICS SENDING F AXES

NOTICE

curled folded

staples

tape

NO!

wrinkled

ripped

paper clip

The Auto Document Feeder (ADF)

The Auto Document Feeder (ADF) automatically feeds documents (up to 30 pages) into the machine, one at a time. The thickness and weight of the documents should fall into the following categories:

Thickness: For one sheet: 2.8 x 10

For multiple sheets: 2.8 x 10

-3

to 4.7 x 10-3 inches (0.07 to 0.12 mm).

-3

to 3.9 x 10-3 inches (0.07 to 0.10 mm).

fabric

Sending FAX

Weight: For one sheet: 0.07 x 10

For multiple sheets: 0.07 x 10

As a reference, please note that the paper used for this manual has the following thickness and weight: Thickness: 3.1 x 10 Weight: 0.091 x 10

Before inserting documents into the document feeder, fan the sheets of paper to make sure the documents are not stuck together. Then tap the leading edge on a flat surface so all the pages are even when placed in the feeder. Make sure you always place the documents in face down.

-3

inches (0.08 mm)

-3

lbs/inch2 (64 g/m2)

-3

to 0.121 x 10-3 lbs/inch2 (52 to 85 g/m2).

-3

to 0.114 x 10-3 lbs/inch2 (52 to 80 g/m2).

5-2

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES DOCUMENT BASICS

Getting Ready to Send a Fax

Setting the Resolution

You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any time before you press Start or Copy . You can choose a setting by pressing the Resolution key. (

means light off. means light on.)

STANDARD The STANDARD resolution can be used for most

Fine Photo S.Fine

typewritten text. When the STANDARD setting is on, both lights are off. Transmission speed is normal.

FINE The FINE resolution is an ideal setting to use if you want

Fine Photo S.Fine

to send documents that have small print. When the FINE setting is on, the FINE light will be lit. Transmission speed is slower than STANDARD.

SUPERFINE The SUPERFINE resolution is a good setting to use for

Fine Photo S.Fine

documents with very small print or artwork. When the SUPERFINE setting is on, the S. FINE light will be lit. Transmission speed is slower than FINE.

PHOTO The PHOTO resolution is ideal for sending documents

Fine Photo S.Fine

that have varying shades of gray, such as photographs. The PHOTO setting is on when both lights are lit. Transmission speed is slower than FINE.

To set different resolutions for each page of a multipage document, refer to “Multiple Resolution Transmission” on page 5-17~18.

5-3

MFC 4550/6550MC/7550MC OP-US-5.0

Setting the Contrast

The machine has automatic contrast control, but if you are sending or copying a document that is very light or very dark, you may want to set the contrast yourself.

Use SUPER LIGHT to send a very light document. Use SUPER DARK to send a very dark document.

DOCUMENT BASICS SENDING F AXES

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

1. Insert the documents face down into the feeder.

2. Press Function. (The MFC 4550 will skip to Step 5.)

3. Wait for two seconds. (Only for MFC 6550MC/7550MC)

4. Press 1. (Only for MFC 6550MC/7550MC)

5. Press 1.

6. Press 4. The display will alternate messages.

7. Use Z (left arrow) or X (right arrow) to select one of the settings, AUTO, S.LIGHT, or S. DARK. Example: S.LIGHT.

(Only for MFC 6550MC/ 7550MC)

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

1.TEMP.SETTINGS

4.CONTRAST

CONTRAST:AUTO

SELECT { } & SET

CONTRAST:S.LIGHT

Sending FAX

8. Press Set.

9. Press Stop to exit.

4.CONTRAST

FAX: NO. & START ONLINE

COPY: PRESS COPY ONLINE

Then start the fax sending operation (see page 5-5) or copy (see page 12-1).

5-4

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES BASIC FAX TRANSMISSIONS

B) BASIC FAX TRANSMISSIONS

FOR YOUR INFORMATION

Sending a Fax

There are 3 basic ways to send a fax: 1 ) Manual transmission:

You can talk or listen to the other party before you send a fax by picking up the handset and dialing the number. After the other party has finished talking and has pressed the Start button, you will be able to send your fax by pressing your Start key and placing the handset in its cradle. (If you call and all you hear is the chirping sound of a machine, you can go ahead and press your Start key, and then replace the handset.)

2) Automatic transmission: You can send a fax without picking up the handset or without pressing

Hook by dialing the fax number and then pressing Start. a . One-Touch Dialing

Press one of the One-Touch keys. (The numbers must be stored beforehand. See page 3-6~7.) Then press Start.

b . Speed-Dialing

Press Speed-Dial, then use the number keys to enter a two-digit number. For example, press “05” for 5. (The numbers must be stored beforehand. See page 3-7~8.) Then press Start.

c. Telephone Index

You can use the Tel-Index to make telephone or fax calls. (See page 4-2.)

3) Delayed transmission: It is possible to send documents at a later time by using the TIMER

function. (See page 5-10~11.)

Talking to the Other Party When Sending a Fax

When you are sending a fax manually and you hear the recipient’s voice instead of fax tones, you can use the handset to have a conversation. When or if you want to then send a fax, ask the person on the other line to press

Start on his/her fax machine and when you hear fax tones you can press Start to begin sending your fax.

5-5

MFC 4550/6550MC/7550MC OP-US-5.0

BASIC FAX TRANSMISSIONS SENDING F AXES

Sending a Fax Automatically

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

1. Insert the documents face down into the feeder.

2. Enter a fax number. Example: One-Touch dialing.

3. Press Start.

Sending a Fax Manually

1. Insert the documents face down into the feeder.

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

NJ OFFICE ONLINE

DIALING ONLINE

SENDING P.01 ONLINE

Sending FAX

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

FAX: NO. & START SCAN READY

2. Pick up the handset or press Hook and listen for the dial tone.

3. Enter the fax number. You can use manual dialing, One-Touch dialing, Speed Dialing, or Tel-Index.

4. When you hear a fax tone, press Start. Your machine will begin sending the documents.

5. Return the handset to its cradle, if you did not use Hook.

COPY: PRESS COPY SCAN READY

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

NJ OFFICE ONLINE

SENDING ONLINE

5-6

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES BASIC FAX TRANSMISSIONS

Automatic and Manual Redialing

If a number you have dialed is busy or your call did not go through for some other reason, you can redial that number. There are two ways to redial: “automatic” and “manual.” Automatic redialing can be used only for faxes that were sent using automatic transmission—not for telephone calls. The MFC automatically will redial the number 3 times at 5 minute intervals before giving up. It will redial the last dialed number when you press Redial/Pause (manual redialing).

FOR YOUR INFORMATION

Optional Settings When You Send a Fax Manually

• Resolution (See page 5-3, 5-17~18.)

• Contrast (See page 5-4.)

• Cover Page (See page 5-18~23.)

• Overseas Mode (See page 5-16.)

• Call Reservation (See page 5-24~25.)

Printing Page Headers

Your machine can print a page header on the top of every fax you send. It is printed on the receiving party’s fax paper. It contains the date and time of transmission, your fax number and name (Station ID), and page number. Of course you must register your Station ID beforehand for that information to be available. (See page 3-3.)

Transmission Date and Time Station ID Page Number

09/12/1996 15:25 4155554444 BROTHER PAGE 01

5-7

MFC 4550/6550MC/7550MC OP-US-5.0

ADVANCED FAX TRANSMISSIONS SENDING F AXES

C) ADVANCED FAX TRANSMISSIONS

Sending a Fax by Using Super Quick-Scan (Memory Transmission)

If you are faxing a set of documents that are confidential in nature or you just need your original documents back right away, you do not have to stand at the machine and wait for the transmission of each page to be completed. You can use Super Quick-Scan in order to get your original documents back before transmission.

1. Insert the documents into the feeder.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

2. Press Super Q.Scan.

The display will indicate how much memory is available.

3. Enter the fax number.

4. Press Start to begin scanning the documents into memory. Once

MEMORY 100% ONLINE

ENTER FAX NO. ONLINE

NJ OFFICE ONLINE

MEMORY 100% ONLINE

completed,the machine will dial the destination.

FOR YOUR INFORMATION

If You Get a MEMORY FULL Message When Trying to Send a Fax by Using Super Quick-Scan

If the memory becomes full when scanning page 1 and the display shows PRESS STOP KEY, then press Stop to abort the job.

Sending FAX

If the memory becomes full on page 2 or more of a multipage document, you will be prompted to press Start to send the portion already scanned, or to press Stop to abort the job.

5-8

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES ADVANCED FAX TRANSMISSIONS

Setting the Daily Timer (for Delayed Transmissions)

The Daily Timer function lets you send a fax at a preset time every day. This is handy for sending delayed jobs that must go out at the same time daily. Once you enter the time, you don’t have to enter it again. The setting will stay the same until you change it. So you can use it every day, or only on days when you need it.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 7.

5. Press 2.

6. Enter the time in 24-hour format using the number keys. Example: 19:45 (7:45 P.M.).

7. Wait for two seconds, press Stop to exit.

(Only for MFC 6550MC/ 7550MC)

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

7.SETUP SYSTEM

2.DAILY TIMER

ENTER TIME:00:00

ENTER TIME:19:45

2.DAILY TIMER

5-9

MFC 4550/6550MC/7550MC OP-US-5.0

ADVANCED FAX TRANSMISSIONS SENDING F AXES

Delayed Transmission

You can use the timer to send documents at a later time (up to 24 hours later). When the preset time is displayed, accept it or enter a new time if needed. Your machine also will produce a report, the “Delayed Sending Report”, after the fax is sent. You can set up to three different documents for delayed transmission.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

1. Insert the documents into the feeder.

2. Press Super Q.Scan if you use memory transmission, or you can send your fax normally.

3 . Press Function.

(The MFC 4550 will skip to Step 6.)

4. Wait for two seconds. (Only for MFC 6550MC/7550MC)

5. Press 1. (Only for MFC 6550MC/7550MC)

6. Press 1.

7. Press 1.

8. Accept the displayed time or enter the time in 24-hour format using the number keys.

Example: 19:45 (7:45 P.M.).

(Only for MFC 6550MC/ 7550MC)

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

MEMORY 100% ONLINE

ENTER FAX NO. ONLINE

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

1.TEMP.SETTINGS

1.TIMER

SET TIME=00:00

SET TIME=19:45

Sending FAX

9. Wait for two seconds.

. Press Stop.

. Enter the fax number.

1.TIMER

ENTER FAX NO. ONLINE

MEMORY 100% ONLINE

NJ OFFICE ONLINE

5-10

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES ADVANCED FAX TRANSMISSIONS

. Press Start.

The machine will wait until the specified time to call.

Broadcasting

By using the numbers you have stored for One-Touch dialing, Speed-Dialing, or group dialing, you can automatically send faxes to a maximum of 124 numbers or locations (MFC 7550MC) and 60 numbers (MFC 4550/6550MC) at once. Remember, each Group you created reserves one of the One-Touch keys. You can not broadcast to a number that has not been stored into memory. Use the Telephone Index to help you choose the numbers to which you wish to broadcast. (See page 4-2.) After transmission is completed, a Broadcast Report will be printed automatically to let you know the results.

09/12/1996 15:25 ONLINE

FOR YOUR INFORMATION

Getting Familiar with the Broadcasting Function

* To stop the broadcast in progress, press Stop. * Enter the chain dialing numbers as you normally would, but keep in

mind that each key counts as one location, so the number of locations you can call becomes limited. (You have up to 124 different locations (MFC 7550MC), or 60 locations (MFC 4550/6550MC) you can call with OneTouch, Speed-Dialing, and group numbers.)

* If the line is busy or for some other reason a connection could not be made

while broadcasting, the machine will redial the number automatically. (See page 5-7.)

* If the memory is full, press Stop to abort the job or press Start to send

the portion that is in the memory (if more than one page has been scanned.) (See page 5-8.)

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

1. Insert the documents into the feeder.

FAX: NO. & START SCAN READY

5-11

COPY: PRESS COPY SCAN READY

MFC 4550/6550MC/7550MC OP-US-5.0

ADVANCED FAX TRANSMISSIONS SENDING F AXES

2. Press Super Q.Scan.

3. Enter the One-Touch key(s) and/or SpeedDial number(s), one after the other, or a

MEMORY 100% ONLINE

ENTER FAX NO. ONLINE

ALL BROTHER ONLINE

Group number. Example: Group number.

4. Press Start and the machine will read the documents into memory, and then start sending faxes to all the numbers you entered.

MEMORY 100% ONLINE

DIALING ONLINE

SENDING P.01 ONLINE

Sending by Multiple Transmissions

Use this function to send several different faxes to several destinations at once. For example, you can automatically fax “Document A” to one destination and “Document B” to another destination.

Sending FAX

This is not to be confused with Broadcasting, which is sending the same document(s) to many destinations.

If you wish, you can combine this function with broadcasting so you can fax different documents to different lists of people at the same time. To do this, store various sets of documents in memory. Then automatically your machine will fax “Document A” to one list of people and “Document B” to another list of people. You can preset 3 different documents (including timer transmission) in memory; if you set one timer transmission, multiple transmissions are available for two other destinations.

If you press only Super Q.Scan instead of Shift + Super Q.Scan for the last document, your machine will start dialing without waiting for 30 seconds.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

1. Insert “Document A” into the feeder.

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

5-12

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES ADVANCED FAX TRANSMISSIONS

2. Press Shift + Super Q.Scan together to send by multiple transmission. The display shows remaining memory.

3. Enter the fax number. (Or enter a series of numbers if you are broadcasting.)

4 . Press Start to start scanning documents.

5. Insert “Document B” within 30 seconds after “Document A” has been scanned. (If you wait more than 30 seconds to scan another document, the machine will begin to send document “A”.) Repeat Step 2, 3, 4 for document “B”.

6. Repeat Step 1, 2, 3, 4 for document “C”.

7. After 30 seconds, your machine will start sending the documents in scanned order.

MULTI TX 100% ONLINE

ENTER FAX NO. ONLINE

NJ OFFICE ONLINE

MULTI TX 100% ONLINE

09/12/1996 15:27 ONLINE

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

MULTI TX 70% ONLINE

DIALING ONLINE

After scanning documents, your machine will start sending them in scanned order.

5-13

MFC 4550/6550MC/7550MC OP-US-5.0

ADVANCED FAX TRANSMISSIONS SENDING F AXES

Interrupting the Timer and Polled Job

You can send a fax without canceling the timer (see page 5-10~11) or Polled Waiting with documents in the feeder (see page 7-3~4) by “interrupting” it. When you interrupt the Timer to send a “new” set of documents, the machine does not automatically redial the number if it was busy. Also, you can not use the function mode if you have interrupted the Timer or Polled Waiting. Example: TIMER WAITING with a document in the feeder.

KEYS TO PRESS THE DISPLAY WILL SHOW:

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

(Only for MFC 6550MC/ 7550MC)

TIMER WAITING ONLINE

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

4. Press 0.

5. Wait for two seconds.

6. Remove documents from the machine.

7. Place the “new” documents into the feeder.

8. Enter the new fax number for the documents you are sending now, then press Start.

9. After the transmission is finished, place the “old” documents back into the feeder.

. Press Function and 1 and 0 to restore the

timer. (For MFC 4550, press Function and 0.)

0.INTERRUPT

REMOVE DOCUMENT ONLINE

INSERT DOCUMENT ONLINE

FAX OR COPY ONLINE

FUNC 10 TO RESET ONLINE

DIALING ONLINE

SENDING P.01 ONLINE

INSERT DOCUMENT ONLINE

FAX OR COPY ONLINE

FUNC 10 TO RESET ONLINE

0.INTERRUPT

TIMER WAITING ONLINE

Sending FAX

5-14

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES ADVANCED FAX TRANSMISSIONS

Canceling a Job

Use the Cancel Job function to permanently remove scheduled tasks such as Polling or Polled Waiting (see page 7-3~4) and Timer (Delayed Transmission) (see page 510~11) from your machine.

Example: TIMER WAITING with documents in the feeder.

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

(Only for MFC 6550MC/ 7550MC)

THE DISPLAY WILL SHOW:KEYS TO PRESS

TIMER WAITING ONLINE

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

4. Press 2. Any waiting jobs that have been set up will appear in the display. If no jobs are waiting to be processed, a NO JOB WAITING message will appear in the display.

5. Use Z (left arrow) or X (right arrow) to select the job you wish to cancel.

6. Press Set.

7. Press 1 to cancel the selected job, or 2 to exit without canceling. If 1 is selected, the job will be canceled and the next job in the queue will appear in the display.

8. To cancel the next job, press 1 again. To exit, simply press 2.

2.CANCEL JOB

19:45 NJ OFFIC

SELECT { } & SET

19:45 NJ OFFIC

1.CLEAR 2.EXIT

5-15

MFC 4550/6550MC/7550MC OP-US-5.0

FAX TRANSMISSION OPTIONS SENDING F AXES

D) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode

If you experience difficulty with sending faxes overseas, you may want to use the Overseas mode. Using the Overseas mode is an effective way to send faxes overseas.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

1. Insert the documents into the feeder.

2. Press Function. (The MFC 4550 will skip to Step 5.)

3. Wait for two seconds. (Only for MFC 6550MC/7550MC)

4. Press 1. (Only for MFC 6550MC/7550MC)

5. Press 1.

6. Press 6.

7. Press Z (left arrow) or X (right arrow) to switch to ON.

(Only for MFC 6550MC/ 7550MC)

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

1.TEMP.SETTINGS

6.OVERSEAS MODE

OVERSEAS:OFF

SELECT { } & SET

OVERSEAS:ON

Sending FAX

8. Press Set.

9. Press Stop to exit.

. Then start the fax sending operation.

(See page 5-5.)

After sending your fax, the overseas mode will switch itself OFF.

6.OVERSEAS MODE

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

5-16

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

Setting Your MFC for Multiple Resolution Transmission

This is a temporary setting for the current transmission job only. You can set the resolution of the documents you send by pressing Resolution. Once you set the resolution, all the pages will be sent at the same resolution. However, there may be times when you want to send some pages at one resolution, such as STANDARD, and other pages in another resolution, such as PHOTO. If you send all pages in Photo resolution, for instance, it would take a great deal of time. It is better to specify the resolution for each page to minimize transmission time. This is made possible by using the 1.TEMP. SETTINGS function.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

1. Insert the documents into the feeder.

2. Press Function. (The MFC 4550 will skip to Step 5.)

3. Wait for two seconds. (Only for MFC 6550MC/7550MC)

4. Press 1. (Only for MFC 6550MC/7550MC)

5. Press 1.

6. Press 5.

7. Press Z (left arrow) or X (right arrow) to find the resolution you want for the first page of your documents. Example: FINE.

(Only for MFC 6550MC/ 7550MC)

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

1.TEMP.SETTINGS

5.RESOLUTION

PAGE 01:STANDARD

SELECT { } & SET

PAGE 01:FINE

8. Press Set. Return to Step 6 to set the resolution for page 2 and the following pages.

5-17

PAGE 02:FINE

MFC 4550/6550MC/7550MC OP-US-5.0

FAX TRANSMISSION OPTIONS SENDING F AXES

9. When you finish setting the resolution for all your pages, press Stop.

. Enter the fax number.

. Press Start.

FAX: NO, & START ONLINE

COPY: PRESS COPY ONLINE

The resolution will revert to STANDARD after the documents have been sent.

Sending a Fax with an Electronic Cover Page Message

An automatic Cover Page will allow you to send details of who the fax is going to, who it is from and when it was sent. This is what the Cover Page looks like:

09/12/1996 15:25

=== COVER PAGE ===

Sending FAX

TO: NJ OFFICE E FAX:14155551212

FROM: BROTHER E FAX: 4155554444 TEL: 4155554445

03 PAGE[S] TO FOLLOW COMMENT: PLEASE CALL

(1)

(2)

(3) (4)

(1) The “TO” information comes from the One-Touch or the Speed-Dial memory. If

you are dialing manually, the name of the destination will be left blank.

(2) The “FROM” information comes from the Station ID.

(3) The number of pages you are sending. When Cover Page is sent each time by

using the automatic settings (see page 5-21~22), the number of pages will be left blank. If you have used the temporary Cover Page setting (see page 5-22~23), the number of pages you entered will be listed.

(4) Your comments. You may customize the comments (see page 5-19~20).

5-18

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

FOR YOUR INFORMATION

Selecting a Comment for the Cover Page

You can choose one comment from among 6 options. The first option is to send no comment at all. The next 3 are built-in comments, and the last two are ones you can enter yourself. (For more information see below “Customizing Your Cover Page Comment”.)

1.COMMENT OFF

2. PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5. (Your own customized comment up to 27 characters.)

6. (Your own customized comment up to 27 characters.)

Customizing Your Cover Page Comment

You can customize the comment on your Cover Page as follows:

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 7.

5 . Press 6.

(Only for MFC 6550MC/ 7550MC)

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

7.SETUP SYSTEM

6.SET COVERPAGE

6. Press Z (left arrow) or X (right arrow) to select 5 or 6 where you wish to store a comment. Example: 5.

5-19

SELECT { } & SET

MFC 4550/6550MC/7550MC OP-US-5.0

FAX TRANSMISSION OPTIONS SENDING F AXES

7. Press Set.

8. Enter your customized comment by using the number keys (up to 27 characters). (See page 2-10~12 for more details.) Example: TOP SECRET.

9. Press Set.

. Press Stop to exit.

Printing a Sample Cover Page

You can print a sample Cover Page to check the format.

THE DISPLAY WILL SHOW:KEYS TO PRESS

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

(Only for MFC 6550MC/ 7550MC)

5._

5.TOP SECRET

6.SET COVERPAGE

09/12/1996 15:25 ONLINE

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

Sending FAX

4. Press 3.

5 . Press 4.

6. Press Start.

3.PRINT REPORTS

4.COVERPAGE

PRESS START KEY

PRINTING

5-20

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

To Always Send a Cover Page

If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the details of the Cover Page each time. Here is how you can switch the setting for the automatic Cover Page to ON or OFF:

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 5.

5. Press 3.

6. Press Z (left arrow) or X (right arrow) to choose ON or OFF.

Example: ON.

7. Press Set.

(Only for MFC 6550MC/ 7550MC)

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

5.USER OPTIONS

3.COVERPG ON/OFF

COVERPAGE:OFF

SELECT { } & SET

COVERPAGE:ON

1.COMMENT OFF

8. If you selected ON, you must select a comment, by pressing Z (left arrow) or X (right arrow). Example: 2.PLEASE CALL. (See page

5-19.)

9. Press Set.

. Press Stop to exit.

5-21

SELECT { } & SET

2.PLEASE CALL

3.COVERPG ON/OFF

MFC 4550/6550MC/7550MC OP-US-5.0

FAX TRANSMISSION OPTIONS SENDING F AXES

FOR YOUR INFORMATION

Sending an Automatic Cover Page

If you have the Cover Page ON/OFF setting to ON, the total number of pages will not be printed on the Cover Page. Also, the comment you selected when you set it to ON will be printed on all the Cover Pages you send.

Sending a Fax When the Cover Page Is ON

1. Insert the documents into the feeder. The

display will say COVERPAGE ON for one second.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

COVERPAGE ON SCAN READY

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

Sending FAX

2. Enter the fax number.

3. Press Start. Your machine will begin transmitting the Cover Page and original document.

Sending a Cover Page Temporarily

1. Insert the documents into the feeder.

2. Press Coverpage.

NJ OFFICE ONLINE

SEND COVERPAGE ONLINE

SENDING P.01 ONLINE

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

1.COMMENT OFF ONLINE

SELECT { } & SET ONLINE

5-22

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

3. Press Z (left arrow) or X (right arrow) to select the comment you want.

Example: 2.PLEASE CALL.

4. Press Set.

5. Enter the number of pages you are

sending. (Enter 00 to leave the number of pages blank.)

6. Wait for two seconds.

7. Enter the fax number.

8. Press Start.

2.PLEASE CALL ONLINE

TOTAL PAGES? :00 ONLINE

TOTAL PAGES? :02 ONLINE

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

NJ OFFICE ONLINE

SEND COVERPAGE ONLINE

SENDING P.01 ONLINE

Helpful Hints

• Even if the Cover Page ON/OFF setting is ON, you can avoid sending

an automatic Cover Page by pressing Coverpage once to turn off the Cover Page for that transmission.

• If you want the total number of pages sent to be printed on the cover

page, press Coverpage once to set the COVERPAGE ON/OFF option to OFF. Then press Coverpage once again and enter the number of pages. (See page 5-21~22.)

5-23

MFC 4550/6550MC/7550MC OP-US-5.0

FAX TRANSMISSION OPTIONS SENDING F AXES

Sending a Fax with Call Reservation (Talking to the receiving party after fax transmission)

You can send a fax and then talk to the recipient using the Call Reservation feature. After your fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving a telephone call. If the recipient picks up the handset, your machine will ring. Then you can pick up your handset and start a conversation. If you have both Call Reservation and Call Back Message set to ON and the recipient does not pick up the handset when it rings, your machine will leave a fax message asking the recipient to call you.

FOR YOUR INFORMATION

Using the Call Reservation Function

• There are some fax machines that will not respond to this function.

• When you use auto redialing, you can not use the Call Reservation function, but if Call Back Message is ON, your machine will leave a Call Back Message asking the other party call you.

• You can not use Call Reservation with the Delayed Transmission or with the Polling function.

• You must register your Station ID number to turn Call Back

Message: ON. (See page 3-3~4.)

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

1. Insert the documents into the feeder.

2. Press Function.

(The MFC 4550 will skip to Step 5.)

3. Wait for two seconds. (Only for MFC 6550MC/7550MC)

4. Press 1. (Only for MFC 6550MC/7550MC)

5. Press 1.

(Only for MFC 6550MC/ 7550MC)

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

1.TEMP.SETTINGS

Sending FAX

5-24

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

6. Press 3.

7. Press Z (left arrow) or X (right arrow) to select Call Reservation ON or OFF. Example: Call Reserve ON.

8. Press Set.

9. Press Z (left arrow) or X (right arrow) to select Call Back Message ON or OFF. Example: Call Back Message ON.

. Press Set.

. Press Stop.

3.CALL RESERVE

CALL RESERVE:OFF

SELECT { } & SET

CALL RESERVE:ON

CALL BACK:OFF

SELECT { } & SET

CALL BACK:ON

3.CALL RESERVE

ENTER FAX NO. ONLINE

. Enter the fax number.

. Press Start.

. Pick up your handset if it rings.

09/12/1996 15:25

=== CALL BACK MESSAGE ===

TO: NJ OFFICE R FAX: 14155551212

FROM: BROTHER T

PLEASE CALL AT [TEL] 4155554445 Y

PRESS START KEY ONLINE

NJ OFFICE ONLINE

DIALING ONLINE

[FAX] 4155554444 Y

5-25

MFC 4550/6550MC/7550MC OP-US-5.0

FAX TRANSMISSION OPTIONS SENDING F AXES

Printing the Call Back Message

You can print a sample Call Back Message to check the format.

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

(Only for MFC 6550MC/ 7550MC)

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

4. Press 3.

5 . Press 5.

6. Press Start.

3.PRINT REPORTS

5.CALL BACK MSG

PRESS START KEY

PRINTING

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your machine for this feature to work.

Error Retransmission

Sending FAX

Error Retransmission is helpful when the receiving machine does not have ECM. Even though your machine can not check the integrity of the message, it will send the affected page(s) again after occurrences of accidental noise have caused an error.

This feature is available only for memory transmission using Super QuickScan (see page 5-8~13).

5-26

MFC 4550/6550MC/7550MC OP-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 5.

5 . Press 4.

6. Press Z (left arrow) or X (right arrow) to choose either ON or OFF.

Example: ON.

7. Press Set.

(Only for MFC 6550MC/ 7550MC)

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

5.USER OPTIONS

4.ERROR RE-TX

ERROR RE-TX:OFF

SELECT { } & SET

ERROR RE-TX:ON

4.ERROR RE-TX

8. Press Stop to exit.

Next-FAX Reservation

You can use Next-FAX Reservation for sending a fax when the machine is busy receiving or transmitting from memory. This function saves you from having to wait until the incoming fax has printed or the fax stored in memory has finished transmission. To use the Next-FAX Reservation feature, insert the documents as you normally would and follow a few other simple steps.

5-27

MFC 4550/6550MC/7550MC OP-US-5.0

FAX TRANSMISSION OPTIONS SENDING F AXES

FOR YOUR INFORMATION

• Next-FAX Reservation can not be used when there are documents in the document feeder awaiting Delayed Transmission or Polled Waiting or when the Interrupt function is in use.

• When you are making a call using Next-FAX Reservation, you can dial manually, or use One-Touch, Speed-Dial, Redial, or Chain dialing. However, when you use One-Touch dialing, the screen will display only the number of the One-Touch number you are using, such as “*01” and not the name of the person you are calling. Similarly, if you use SpeedDialing, the screen will show you only the Speed-Dial number, such as “#02”.

• You can set the resolution for Next-FAX Reservation by pressing Resolution, but you can not change any settings using the Function key. (For example, you can not change a setting for multiple resolution transmission by using function mode.)

• To cancel a Next-FAX Reservation, remove the documents and press Stop.

THE DISPLAY WILL SHOW:KEYS TO PRESS

RECEIVING P.01 ONLINE

1. Insert the documents into the feeder.

2 . Enter a fax number.

3. Press Start.

4. Press Set.

ENTER No & START SCAN READY

14155551234 ONLINE

PRESS SET ONLINE

NEXT-FAX RESERVD ONLINE

09/12/1996 15:25 ONLINE

DIALING ONLINE

Sending FAX

-If a One-Touch or Speed-Dial number is selected that is not stored, a warning beep will sound.

5-28

MFC 4550/6550MC/7550MC OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

BASIC SETUP TO RECEIVE FAXES

6. RECEIVING FAXES AND OTHER CALLS

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode

There are four different answer modes for your machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the Fax and F/T lights to the setting you want to use. For more detailed information about a particular mode, please refer to the page number in the right column.

Note: the lighted indicators mean

Mode

1. Manual (manual receive)

Light How it works

Fax

F/ T

You control the phone line and must answer every call yourself.

= not selected = is selected and lit

When to use it

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can also use this mode with Distinctive Ringing.

Page #

6-2

2 . Fax (automatic receive)

3. F/T (Fax/Telephone)

4 . MSG CTR (Message Center) (For MFC 6550MC/ 7550MC)

5. TAD (External

Telephone Answering Device or

machine) (For MFC 4550)

Fax

F/ T Fax

F/ T

Fax

F/ T

Fax TAD F/ T

The machine automatically answers every call as a fax.

The machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (double ring) for you to pick up the call.

The machine automatically answers every call. The messages are stored in order on a first come first served basis.

The answering machine controls the phone line and answers every call. As soon as the TAD answers, the machine listens for fax tones. If it hears then it will take over the call and receive the fax message.

For dedicated fax lines. You can not receive a voice call but you can call out.

This mode is for when you are not using an answering machine. You can not have an answering machine on the same line, even if it is on a separate jack on the same line. You can not use the telephone company’s Voice Mail in this mode.

Use this mode to record both voice and fax messages into the machine’s memory.

You must have an external answering machine plugged into the MFC for this mode to work properly. It will not work with the telephone company’s Voice Mail services. The TAD mode can be set so you have time to answer calls before the TAD picks up. You do not have to change modes when you are in or out.

6-2

6-3

9-8

6-17

*NOTE: • In TAD mode the Ring Delay and F/T Ring Time settings on the machine do not apply!

The number of rings is set on the external answering machine, which overrides the settings on the machine.

• In F/T mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, set the Ring Delay to 4 rings.

6-1

MFC 4550/6550MC/7550MC OP-US-5.0

BASIC SETUP TO RECEIVE FAXES

RECEIVING F AXES AND OTHER CALLS

Manual Reception (Manual Mode)

When you set the Answer Mode to manual, you must answer each incoming call yourself. Here is what you should do when using Manual Mode:

If You Get a... Then You Should...

1. Regular phone call Talk as you normally would.

2. Phone call and Press Start when finished talking, and replace the

request to send a fax handset.

Note: Sender must also press Start.

3. Fax tone... Press Start, and replace the handset.

Automatic Fax Only Reception (Fax Mode)

You can automatically receive all your faxes in Automatic Fax Reception mode (Fax light is ON). Select this mode by pressing Mode.

Setting the Ring Delay

You can set the number of rings before the MFC will answer the line.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 ONLINE

1. Press Function.

(The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 6.

5 . Press 2.

(Only for MFC 6550MC/ 7550MC)

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

6.TEL OPTIONS

2.RING DELAY

RING DELAY:02

Receive FAX

SELECT { } & SET

6-2

MFC 4550/6550MC/7550MC OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

6. Press Z (left arrow) or X (right arrow)

BASIC SETUP TO RECEIVE FAXES

RING DELAY:00

repeatedly until you find the number of rings you want. Example: 00.

When you set 00, you can receive your incoming faxes without any rings.

7. Press Set.

2.RING DELAY

8. Press Stop to exit.

The F/T Switch (Fax/Telephone Mode)

When you share one line for your telephone and fax application, in the F/T switch mode, the machine can determine whether an incoming call is a fax or a telephone call. (See Chart below.)

Incoming Call

The fax picks up after Ring Delay elapses.

All extensions in the home will ring for 0-4 rings (Ring Delay - see page 6-2).

You pick up any extension within Ring Delay selection.

The MFC picks up the call and automatically detects whether it is a fax or voice call.

Automatic fax call

Fax reception is automatically activated.

The fax message is received.

The caller may hang up, but the F/T ringing will continue for 10-60 seconds.

fax call

Only the fax handset rings (double ring) for you to pick up. The handset will ring for 10-60 seconds (F/T Ring Time - see page 6-5).

The caller stays on the line through the entire 10-60 second Ring Time.

The fax mode is activated.

You must manually determine if it is a voice or fax call.

Automatic or manual fax call

A) If you are at the machine, press START. B) If you are at an extension phone, you can transfer the fax call to the MFC by pressing your Remote Activation Code (three digits).

You pick up the MFC handset.

Talk as normal or press the Start key to receive a manual fax.

Voice callVoice call or manual

Talk as normal.

6-3

The caller may hang up.

MFC 4550/6550MC/7550MC OP-US-5.0

BASIC SETUP TO RECEIVE FAXES

RECEIVING F AXES AND OTHER CALLS

Recording an F/T Outgoing Message (OGM) (Only for MFC 6550MC/7550MC)

You can store an outgoing message in your machine so callers know what to do. For example, you can leave a message that says:

“Hi, I can not answer your call right now; please call me again later. If you send a fax, please wait until you hear a fax tone and then press the Start key, or press (*51) and press the Start key.”

NOTE: The caller can not leave an incoming message in this mode.

KEYS TO PRESS

1 . Press Function.

(The MFC 4550 will skip to Step 4.)

2 . Wait for two seconds.

(Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 8.

(Only for MFC 6550MC/ 7550MC)

THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

8.SETUP MSG CTR

5. Press 6.

6. Press Z (left arrow) or X(right arrow) repeatedly until you get the F/T OGM.

7. Press Set.

8. Press Record.

9. Pick up the handset.

. Record a message within 20 seconds.

6.OGM

MSG CTR OGM

SELECT { } & SET

F/T OGM

REC/ERASE/PLAY?

PICK UP HANDSET

RECORD OGM:00/20

RECORD OGM:15/20

Receive FAX

6-4

MFC 4550/6550MC/7550MC OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

. Press Stop, and replace the handset.

The recorded message will be played automatically.

. Press Stop to exit.

Helpful Hints

It is not necessary to have an outgoing message. The F/T mode will work fine without one. It is only to help the caller understand the status of your machine.

Setting the F/T Ring Time

BASIC SETUP TO RECEIVE FAXES

RECORD OGM:20/20

PLAYING OGM

F/T OGM

SELECT { } & SET

You can specify the maximum time you want the machine to ring (double ring) to notify you after it has answered a telephone call. There are four predefined settings: 10, 20, 30, or 60 seconds. During this time, only the MFC will ring. No other phones on the same line will ring.

KEYS TO PRESS

1. Press Function.

THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

ENTER NO. & SET

(The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 6.

5 . Press 4.

(Only for MFC 6550MC/ 7550MC)

1.FAX

2.PRINTER

1.FAX

6.TEL OPTIONS

4.F/T RING TIME

RING TIME:20 SEC

6-5

SELECT { } & SET

MFC 4550/6550MC/7550MC OP-US-5.0

BASIC SETUP TO RECEIVE FAXES

6. Press Z (left arrow) or X(right arrow)

RECEIVING F AXES AND OTHER CALLS

RING TIME:10 SEC

repeatedly until you find the setting you want. Example: 10 sec.

7. Press Set.

4.F/T RING TIME

8. Press Stop to exit.

Smoothing

The smoothing feature enhances the appearance of incoming faxes by making the lines smooth and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports you print. The initial setting is ON.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 5.

5 . Press 1.

6. Press Z (left arrow) or X (right arrow) to choose ON or OFF. Example: OFF.

7. Press Set.

(Only for MFC 6550MC/ 7550MC)

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

5.USER OPTIONS

Receive FAX

1.SMOOTHING

SMOOTHING:ON

SELECT { } & SET

SMOOTHING:OFF

1.SMOOTHING

8. Press Stop to exit.

6-6

MFC 4550/6550MC/7550MC OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

BASIC SETUP TO RECEIVE FAXES

Setting the Size of the Recording Paper

There are three different settings for the size of the recording (printing) paper. The machine automatically will reduce and print the incoming data according to the setting of the recording paper size.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 5.

(Only for MFC 6550MC/ 7550MC)

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

5.USER OPTIONS

5. Press 6.

6. Press Z (left arrow) or X (right arrow) to select either LETTER, LEGAL or A4. Example : A4

7. Press Set.

8. Press 1 to go to the REDUCTION setting in Function menu 1-5-5. (See page 6-8-9.)

9. Press Z (left arrow) or X (right arrow) to select either AUTO, 100%, 93%, 87%, or 75%. Example: AUTO

10.Press Set.

6.RCD PAPER

RCD PAPER:LETTER

SELECT { } & SET

RCD PAPER:A4

CHANGE REDUCTION

1.YES 2.NO

REDUCTION:AUTO

SELECT { } & SET

REDUCTION:AUTO

6.RCD PAPER

. Press Stop to exit.

6-7

MFC 4550/6550MC/7550MC OP-US-5.0

BASIC SETUP TO RECEIVE FAXES

RECEIVING F AXES AND OTHER CALLS

NOTICE

Regardless of the actual size of the recording paper, the machine will calculate the reduction ratio by this setting. So when you change the recording paper, you must also change this setting to get the correct reduction. Your machine can be set to receive incoming fax documents on only letter, legal or A4 paper.

Printing a Reduced Size Copy of the Incoming Document

You can avoid separating data even if the document is longer than the recording paper by using this function to print a reduction of the document. There are two types of reduction: Auto Reduction and Fixed Reduction.

Auto Reduction

Regardless of the original size of the incoming document, it will be reduced so that it fits on one page of recording paper. The machine will automatically calculate the reduction ratio by taking into account the size of the incoming document and the size of the recording paper you selected in Function menu 1-5-6. (See page 6-7.)

Using Fixed Reduction Ratios

You can choose to have incoming documents reduced at a fixed reduction ratio, regardless of the size of the recording paper. The reduction ratio can be selected from among four choices: 100%, 93%, 87%, or 75%.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 5.

5 . Press 5.

(Only for MFC 6550MC/ 7550MC)

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

5.USER OPTIONS

5.REDUCTION

REDUCTION:AUTO

Receive FAX

SELECT { } & SET

6-8

MFC 4550/6550MC/7550MC OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

6. Press Z (left arrow) or X (right arrow) to select the reduction ratio you want :

-If you want Auto Reduction, choose

“AUTO”.

-Choose 93%, 87%, or 75% if you want

Fixed Reduction.

Example: 93%

-Choose 100% if you want to record the

same size.

7. Press Set.

8. Press Stop to exit.

BASIC SETUP TO RECEIVE FAXES

REDUCTION: 93%

5.REDUCTION

NOTICE

• You can use Auto Reduction to reduce incoming documents to fit on one page of recording paper, only as long as the original document is not longer than legal size. If the original is longer than legal size, the data will not be reduced (see For Your Information below) and will carry over to print on a second page.

• When you use Auto Reduction and you receive an incoming document that is smaller than your recording paper, no reduction will take place.

• When selecting Fixed Reduction, you must consider the size of the recording paper as registered in Function menu 1-5-6. (See page 6-7.) If you selected letter size, you can choose a reduction of 93%, 87%, or 75%. If you selected A4 size, you can choose a reduction of only 93% or 87%. And if you selected legal size, you can choose only 93%.

FOR YOUR INFORMATION

Selecting the Ratios of Fixed Reduction

Other party sends you a document the size of…

Letter document (8.5"x11") (mostly Domestic communications)

A4 document (8.2"x11.6") (mostly Internatlonal communications)

Legal documents (8.5"x14")

Your receiving

paper size is:

Letter

A4, Legal

Letter

Legal

Letter

Legal

Recommended

Reduction Ratio is:

93%

100%

87% 93%

100%

75% 93%

6-9

MFC 4550/6550MC/7550MC OP-US-5.0

BASIC SETUP TO RECEIVE FAXES

RECEIVING F AXES AND OTHER CALLS

FOR YOUR INFORMATION

Reception into Memory (Out of Paper Reception)

If the multipurpose sheet feeder is empty, the LCD will display the message CHECK PAPER. Add more recording paper.

Your machine automatically will store incoming faxes in its memory if it runs out of paper. The contents of the memory will be printed automatically when you replace the recording paper. The memory will not be lost as long as you do not turn off the machine or disconnect the power. (However for MFC 6550MC/7550MC, even the memory for out of paper reception and memory transmission will be saved for up to 2 hours after power has been cut off.)

Setting the Print Density

You can set print conditions with the following steps. Press Z (left arrow) to make the print lighter and X (right arrow) to make the print darker. If the print is still too light or too dark, you can adjust it further by turning the Print Density Dial located in the right corner under the top cover. (Remove the drum unit to find the dial. See page 16-6 for more information.)

KEYS TO PRESS THE DISPLAY WILL SHOW:

1. Press Function.

(The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1 . (Only for MFC 6550MC/7550MC)

4. Press 5 .

5. Press 9. The display will alternate messages.

6. Use Z (left arrow) or X (right arrow) to change the settings.

7. Press Set.

(Only for MFC 6550MC/ 7550MC)

09/12/1996 15:25 ONLINE

ENTER NO. & SET

Receive FAX

1.FAX

2.PRINTER

1.FAX

5.USER OPTIONS

9.PRINT DENSITY

SELECT { } & SET

9.PRINT DENSITY

8. Press Stop to exit.

6-10

MFC 4550/6550MC/7550MC OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

BASIC SETUP TO RECEIVE FAXES

Toner Save Function

This function lets you extend the life of the toner by conserving its use. When the Toner Save is set to ON, the print appears somewhat lighter. This feature is also available when copying. The default setting is OFF.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1 . (Only for MFC 6550MC/7550MC)

4. Press 5 .

(Only for MFC 6550MC/ 7550MC)

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

5.USER OPTIONS

5. Press 7.

6. Press Z (left arrow) or X (right arrow) to select either ON or OFF. Example: ON.

7. Press Set.

8. Press Stop to exit.

7.TONER SAVE

TONER SAVE:OFF

SELECT { } & SET

TONER SAVE:ON

7.TONER SAVE

6-11

MFC 4550/6550MC/7550MC OP-US-5.0

BASIC SETUP TO RECEIVE FAXES

RECEIVING F AXES AND OTHER CALLS

Speaker Volume

There are three settings available for the Speaker Volume, OFF, LOW, or HIGH. This setting controls the loudness of the MFC’s one-way speaker, which is connected to the phone line. The initial setting is LOW.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 6.

(Only for MFC 6550MC/ 7550MC)

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

6.TEL OPTIONS

5 . Press 3.

6 . Press Z (left arrow) or X (right arrow)

3.SPEAKER VOLUME

SPEAKER:LOW

SELECT { } & SET

SPEAKER:HIGH

to choose a setting either OFF, LOW, or HIGH. Example: HIGH.

7. Press Set.

3.SPEAKER VOLUME

8. Press Stop to exit.

If you want to change the speaker volume using On Hook Dialing for the current call, use the control panel keys shown below:

Super

Q.Scan

Help

Receive FAX

Speaker HL

Press

(Only for MFC 6550MC/7550MC)

6-12

MFC 4550/6550MC/7550MC OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

BASIC SETUP TO RECEIVE FAXES

Ring Volume

You can set the ring volume to either OFF, LOW or HIGH. The initial setting is HIGH. Even if you select OFF, the ring volume will be LOW for F/T ringing, Call Reservation ringing and when the Distinctive Ringing mode is SET.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1. (Only for MFC 6550MC/7550MC)

4. Press 6.

(Only for MFC 6550MC/ 7550MC)

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

6.TEL OPTIONS

5. Press 5.

6. Press Z (left arrow) or X (right arrow) to choose either OFF, LOW, or HIGH. Example: LOW.

7. Press Set.

8. Press Stop to exit.

5.RING VOLUME

RING VOLUME:HIGH

SELECT { } & SET

RING VOLUME:LOW

5.RING VOLUME

6-13

MFC 4550/6550MC/7550MC OP-US-5.0

REMOTE ACTIVATION

RECEIVING F AXES AND OTHER CALLS

B) REMOTE ACTIVATION

What is Remote Activation?

If you answer a call that is a fax message, you can use the Remote Activation Code to make your MFC take over the call. If your MFC answers a telephone call that is for you, you can use the Remote Deactivation Code to pick up the call at an extension phone. (You do not need a code to take over a call at the MFC.) You must use a touch tone phone.

FOR YOUR INFORMATION

Connecting an External or Extension Telephone

You may connect an external telephone to your MFC, as shown below. Use the “EXT.” jack on your machine. Alternatively, you may wish to use this “EXT.” jack to connect a telephone answering device (TAD). An extension phone is a telephone that is plugged into a separate wall jack on the same line.

External

LINE

EXT.

If the external telephone is in use, the warning message EXT. TEL IN USE will be displayed on the fax LCD. When the handset on the machine is picked up, an alarm will sound. You can disconnect the external phone and switch to the MFC’s handset by pressing Hook.

Telephone

Extension Telephone

Receive FAX

6-14

MFC 4550/6550MC/7550MC OP-US-5.0

RECEIVING F AXES AND OTHER CALLS REMOTE ACTIVATION

Using Remote Codes

The Remote Activation Code (*51) is used in F/T, TAD and MSG CTR modes. The Deactivation Code (#51) is used only in F/T mode and MSG CTR mode.

Using the Activation Code

When you are at the MFC, you will probably answer incoming calls before your MFC or answering machine is programmed to pick up. If you answer a call and no one seems to be on the line, assume it is a fax message. Do not hang up. You must activate your machine to take over the call first. (If you are holding the MFC’s handset, just press the Start key and hang up.) If you are on an extension/external phone, press *51 and wait for your MFC to respond before you hang up. After 3 seconds you will hear receiving tones (chirps) through the handset of extension phone. Then hang up. You can repeat the code as many times as needed. Your MFC will take over the call and print the fax message. If your caller wants to talk before sending the fax, you can have a conversation first and then activate your MFC with the code.

The Remote Activation Code can also be used by your callers. When you are using a TAD, your outgoing message (OGM) should end with the statement “to send a fax, press *51”. (See the section on Connecting a Telephone Answering Device for more information.)

Using the Deactivation Code

When your MFC is in F/T mode, sometimes it will answer a call that is not fax calling tones (a telephone call or manual fax). It will respond with a double ring (short, short) to alert you to take over. Because it has already answered the call, only the MFC will ring, extension phones are no longer connected to the call. Pick up any phone on the line, except an external phone connected to the machine.

To take over the call at the MFC:

Pick up the handset of the machine and talk to the caller as usual. If no one is there or someone is trying to send you a manual fax, press the Start key and replace the handset. Your MFC will display RECEIVING and print the incoming fax message.

To take over the call at an extension phone:

Pick up the handset on another telephone and press #51 quickly during the silence between the double ring pattern. When the machine hears the code it will stop ringing and let you speak with the caller. If no one is on the line or someone is trying to send you a manual fax, send the call back to the MFC (*51).

6-15

MFC 4550/6550MC/7550MC OP-US-5.0

REMOTE ACTIVATION

RECEIVING F AXES AND OTHER CALLS

Making the Remote Codes Easier to Use

You can change the codes at any time. It may be easier for you and your callers to press the same key three times (Example: *** and ###). Although you can change the codes to any numbers you want, try to avoid using digits for the Activation Code. The Remote Activation Code can not match any number you dial. If you try to dial a phone number that includes the Activation Code, your MFC will go into receiving mode.

Troubleshooting

Sometimes other equipment on your phone line reserves a key that is in the Activation or Deactivation code. (Some answering machines reserve the “*” key.) If the code you use to retrieve messages from your answering machine causes the line to be disconnected, try changing the Remote Codes. Change *51 to ### and #51 to 999. The Remote Activation and Deactivation Codes may not work with some telephone systems or telephone sets.

NOTE: If you accidentally pick up an extension phone when a fax message is being

received, you may disrupt the transmission or render some portions unreadable.

Changing and Registering Remote Codes

KEYS TO PRESS THE DISPLAY WILL SHOW:

1. Press Function. (The MFC 4550 will skip to Step 4.)

2. Wait for two seconds. (Only for MFC 6550MC/7550MC)

3. Press 1 . (Only for MFC 6550MC/7550MC)

4. Press 7 .

5. Press 5.

(Only for MFC 6550MC/ 7550MC)

09/12/1996 15:25 ONLINE

ENTER NO. & SET

1.FAX

2.PRINTER

1.FAX

7.SETUP SYSTEM

5.REMOTE CODE

REMOTE ACT.:ON

SELECT { } & SET

Receive FAX

6-16

MFC 4550/6550MC/7550MC OP-US-5.0

RECEIVING F AXES AND OTHER CALLS REMOTE ACTIVATION

6. Press Z (left arrow) or X (right arrow) to choose ON or OFF. Example: ON.

7. Press Set.

8. Enter new remote code to activate. (Factory setting is *51.) Then press Set.

9. Enter new remote code to deactivate. (Factory setting is #51.)

. Press Set.

. Press Stop to exit.

REMOTE ACT.:ON

ACT.CODE:*51

DEACT.CODE:#51

5:REMOTE CODE

C) CONNECTING TO A TELEPHONE ANSWERING DEVICE (TAD)

How to Use an External TAD with the MFC

When you have a Telephone Answering Device on the fax phone line, the TAD will answer all the incoming calls. Your Brother MFC will listen in on the line for fax CNG tones. If it hears them, it will take over the call and receive the fax message. If it does not hear fax tones, it will let the TAD continue playing the outgoing message so the caller can leave a voice message.

The TAD must answer within 4 rings (2 rings are recommended). The MFC can not hear the CNG calling tones until the TAD answers the call. When the Ring Delay is set for 4 rings, only 8-10 seconds of CNG calling tones are left for the “handshake”. So you must strictly follow the instructions for recording the OGM.

You must erase the incoming messages frequently on your TAD. When the TAD’s memory is full it will not answer any incoming calls (fax or voice).

For MFC 6550MC/7550MC, set Message Storage to VOICE: EXT mode. For MFC 4550, set the MFC’s answer mode to TAD mode. (See page 6-1, 9-2.)

6-17

MFC 4550/6550MC/7550MC OP-US-5.0

CONNECTING TO A TELEPHONE ANSWERING DEVICE (TAD)

FOR YOUR INFORMATION

Connecting an External TAD to the MFC

You may connect an external TAD to your MFC, as shown below. Use the “EXT.” jack on your machine.

RECEIVING FAXES AND OTHER CALLS

TAD TAD

NO !

LINE

EXT.

-Do not connect a TAD elsewhere on the same phone line. This will cause problems because your MFC and TAD will both try to control the line.

Receive FAX

6-18

MFC 4550/6550MC/7550MC OP-US-5.0

RECEIVING FAXES AND OTHER CALLS

CONNECTING TO A TELEPHONE ANSWERING DEVICE (TAD)

Flowchart of External TAD Reception

Example) VOICE : EXT. mode. (TAD mode for MFC

4550)

Fax reception is automatically activated by fax tones.

Auto dialed fax call

Incoming Call

The call is picked up by the external TAD. (Maximum 4 rings.)

The external TAD outgoing message begins.

Voice call

Manual dialed fax call

The caller must press your Remote Activation Code to activate the fax machine.

The fax message is received on paper.

The caller leaves a voice message on the external TAD.

The caller can also send a fax message.

Hookup

There is only one way you can hook up a Telephone Answering Device (TAD) on the fax phone line. The TAD must be plugged into the back of the MFC in the jack labeled EXT. Your machine can not work properly if you plug the TAD into a wall jack. Follow these steps:

1. Plug the telephone line cord from the wall jack into the back of the machine in the jack labeled LINE.

2. Plug the telephone line cord from your TAD into the back of the machine in the jack labeled EXT. (Double check that the telephone line cord comes from the jack in the TAD for telephone line and not for telephone set.)

3. Put your machine in TAD mode by turning both the Fax and F/T lights on. (If your machine is MFC 6550MC or 7550MC, put it in Message Center mode and set Message Storage to VOICE: EXT mode.)

4. Set your TAD to 4 rings or less. (The machine’s Ring Delay setting does not apply).

5. Turn the TAD’s Answer mode to ON.

6. Record the OGM (outgoing message) on your TAD as explained on the next page.

6-19

MFC 4550/6550MC/7550MC OP-US-5.0

CONNECTING TO A TELEPHONE ANSWERING DEVICE (TAD)

RECEIVING FAXES AND OTHER CALLS

Recording the TAD’s Outgoing Message (OGM)

The TAD’s outgoing message is important because it must be set up to handle two kinds of fax receptions: automatic and manual. Timing is important.

1. Record 5 seconds of silence as the beginning of your message. (Your MFC will be able to hear the fax calling tones, of automatic fax transmissions, before they stop.)

2. Limit your speaking to 20 seconds.

3. End your 20 second message by giving your Remote Activation Code for people sending manual faxes: “After the beep, leave a message or send a fax by pressing *51.”

NOTE: Do not assume that most callers send faxes automatically. Many people do

not realize they are not sending fax tones when they lift the handset or press the Hook key. Also, some machines may not send fax tones.

D) DISTINCTIVE RINGING

Distinctive Ringing

What Is Distinctive Ringing?

Distinctive ringing is a service offered by the telephone carriers that allows you to have several different numbers on one phone line, so you can have a separate number for your MFC. Each number has its own distinctive ringing pattern. This way, when you get an incoming call, you can identify the number being called by its ring. Your local telephone company can provide more information about this service. The service is usually offered as a monthly charge to your normal telephone bill.

What Is the Advantage of Using the Distinctive Ringing Function?

Using Distinctive Ringing is the most efficient way to receive both fax and telephone calls on the same line. It is much easier for your callers who dial manually. The MFC will answer with receiving tones so they will not have to press an activation code or wait 30 seconds to hear fax tones (F/T mode). And the people who call to talk on your main number, will not have to talk to your machine. Basically, it gives you two independent numbers without the higher cost of a second line.

Can My MFC Use Distinctive Ringing?

Yes, it has a distinctive ringing function that allows you to register the distinctive ringing pattern of an additional phone number on the line. The number you register must be the number you want to use as your dedicated fax number. Once you register the ringing pattern, the MFC will be able to identify its own incoming calls and automatically receive faxes at that number. You can register only There are some ringing patterns that can not be registered.

one ringing pattern.

Receive FAX

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MFC 4550/6550MC/7550MC OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

Can I Change the Setting Later?

Yes, you can change or cancel the distinctive ringing setting at any time. You can switch it OFF temporarily and then turn it back ON. When you move or get a new fax number, change the distinctive ringing mode to SET so you can register the new number.

How Will the MFC Treat All Other Numbers?

If you have registered the distinctive ringing number, the MFC will answer the registered number (with fax receiving tones) and receive faxes automatically. When a call comes in to your main number or to additional distinctive ringing numbers, all the phones will ring. You can set the MFC’s Message Center or an external answering device (TAD) to answer calls on the other number(s). (See the chart on page 6-23~24.)

If you change the answer mode on the MFC to Fax or F/T, that setting will override the Distinctive Ringing setup. In Fax or F/T modes, your MFC will answer

the phone numbers (including its own ring pattern).

The Message Center Answers the Other Phone Number(s) on the Line: (Only for MFC 6550MC/7550MC)

DISTINCTIVE RINGING

all

If you change the answer mode on the MFC to MSG CTR (Message Center), it will allow the Distinctive Ringing function to work. The Message Center will answer only the main number or additional distinctive ringing numbers according to the way you have set Message Storage. (See page Message Center Mode Settings for details.)

NOTE: If you set the Message Storage to FAX: ON/VOICE: OFF, the Message

Center will be set to answer the main number with fax receiving tones.

To have your Message Center’s OGM answer your main number(s):

1. Register the distinctive ringing number. (See “Setting the Distinctive Ringing Function” on page 6-25~26.)

2 . Set the Message Center’s Message Storage to either VOICE: ON/FAX: OFF or

VOICE: ON/FAX: ON mode. (See page 9-2~4, 6.)

3. Keep the Message Center on (both Fax and F/T lights lit).

4 . Turn Toll Saver OFF (see page 9-16) and set the Ring Delay to 4 rings (see page

6-2~3).

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MFC 4550/6550MC/7550MC OP-US-5.0

DISTINCTIVE RINGING

External Telephone Answering Device (TAD) Answers Other Number(s) on the Line:

An external telephone answering device (TAD) can be set up to work with the Distinctive Ringing function. The external TAD must be set to its maximum number of rings (at least 4 ring patterns). Otherwise, it will answer the registered fax number before the MFC has time to recognize the ringing pattern. The external TAD’s OGM (outgoing message) will answer your main number(s) if you do either #1 or #2 as follows:

1. Plug the external TAD into the EXT jack of the MFC (you will not hear the first two rings on the MFC). Put your machine in Manual mode (Fax and F/T lights off). For MFC 6550MC/7550MC, set the Message Center’s Message Storage to either FAX: OFF/VOICE: EXT or FAX: ON/VOICE: EXT. Turn the MSG CTR on (Fax and F/T lights lit) or set the MFC to Manual Mode.

2. Plug the external TAD into another phone jack and put the MFC in Manual mode (Fax and F/T lights turned off).

Retrieving Faxes from a Remote Site When Using Distinctive Ringing: (Only for MFC 6550MC/7550MC)

RECEIVING F AXES AND OTHER CALLS

When you use the Distinctive Ringing feature, faxes are printed on paper. If you want to be able to retrieve faxes from another location, you must set up the Message Center for FAX: ON. This allows fax messages to be stored in the Message Center’s memory, so they can be retrieved. However, because the Message Center only answers the main number(s), you must make sure the faxing party sends faxes, that must be retrieved, to the main number.

How Does the Distinctive Ringing Function Work?

Your telephone number will have the standard ring pattern of long long, while the new number could have a ring pattern of short short, long short, etc. When Distinctive Ringing is ON, you will not hear the first two rings of all incoming calls on the MFC. Extension phones will ring as usual. If the MFC recognizes the ring pattern, all ringing will stop and the MFC will answer and automatically receive the fax message. Otherwise, you will hear the extension phones and the MFC continue to ring. The MFC always listens to at least two ring patterns before it answers, so do not pick up the phone during that time. You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either you, your Message Center or a telephone answering device can answer the main number(s).

Receive FAX

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MFC 4550/6550MC/7550MC OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

Flowchart of an Incoming Call

(For MFC 4550)

Incoming Call

All extension phones ring, MFC is silent.

(The answer mode must Registered Distinctive Ringing Number

MFC automatically receives and prints fax message.

be Manual.)

Main number and other Distinctive Ringing Number(s).

MFC begins ringing on third ring.

DISTINCTIVE RINGING

You answer the call.

Telephone Answering Device (TAD) answers the call.

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MFC 4550/6550MC/7550MC OP-US-5.0

DISTINCTIVE RINGING

RECEIVING F AXES AND OTHER CALLS

(For MFC 6550MC/MFC 7550MC)

Registered Distinctive Ringing Number

MFC automatically receives and prints fax message.

FAX: ON

MESSAGE CENTER mode

(Fax and F/T lights on)

Incoming Call

FAX: OFF

Other Number(s)

MANUAL mode (Fax and F/T lights off)

You answer the call.

External TAD OGM answers the call.

Incoming voice message is recorded in External TAD memory. Imcoming fax message will not be received automatically.

VOICE: ON VOICE: EXT.

Message Center OGM answers the call.

Incoming voice and fax messages are recorded in MSG CTR memory.

External TAD OGM answers the call.

Incoming voice message is recorded in External TAD memory. Incoming fax message is recorded in MSG CTR memory.

VOICE: OFF VOICE: EXT.VOICE: ON VOICE: OFF

MFC answers the call.

Fax message is recorded in MSG CTR memory.

Message Center OGM answers the call.

Incoming voice message is recorded in MSG CTR memory. Incoming fax message is recorded on paper.

External TAD OGM answers the call.

Incoming voice message is recorded in External TAD memory. Incoming fax message is recorded on paper.

Fax message is recorded only on paper, but it is not stored in the memory. Voice message will not be stored in the memory.

Receive FAX

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MFC 4550/6550MC/7550MC OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

Which Phone Number Should I Register?

It is a good idea to keep your old number for its original purpose and to register the new number as your fax number. Remember to give the new fax number to your customers and colleagues.

What Must I Do to Set Up Distinctive Ringing?

To use the Distinctive Ringing feature you must:

1. Get the distinctive ringing service from your telephone carrier.

2. When your distinctive ringing number is available, register it in the function called “Setting the Distinctive Ringing Function”.

3. For MFC 4550, keep the MFC in Manual answer mode (both Fax and F/T lights turned off) and for MFC 6550MC/7550MC, keep the machine in MSG CTR answer mode (both Fax and F/T lights lit) if you want the Message Center to answer the main number(s).

DISTINCTIVE RINGING

Setting the Distinctive Ringing Function

This function is a one-time procedure to register a distinctive ringing number with your MFC. Your MFC will answer the registered number automatically, simulating Fax mode on a dedicated fax line. You can register only

set up this function if you do not have the distinctive ringing service. It may cause your MFC to malfunction.

This procedure is in two parts: First, you must put the MFC in SET mode; D/R SET MODE will be on the display screen. Second, you must wait for a friend to call the distinctive ringing number so you can register the ringing pattern. When a call comes in, do not pick up the handset until the MFC’s display says PICK UP TO SET. Then pick up the handset. If the caller dialed your distinctive ringing number, press the Start key and check that the display says REGISTERED before you hang up. If the caller dialed the other number, press the Stop key and hang up to try again.

Before you begin this function:

1. If your MFC is connected to a telephone answering device or to the telephone company’s Voice Mail system, disconnect it before you begin this function.

2. Have a friend ready to call your distinctive ringing number.

one number. Do not try to

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25 ONLINE

1. Press Function.

(The MFC 4550 will skip to Step 4.)

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ENTER NO. & SET

MFC 4550/6550MC/7550MC OP-US-5.0

DISTINCTIVE RINGING

RECEIVING F AXES AND OTHER CALLS

2. Wait for two seconds.

(Only for MFC 6550MC/7550MC)

3. Press 1 .

(Only for MFC 6550MC/7550MC)

4. Press 6 .

5. Press 6.

6. Press Z (left arrow) or X (right arrow)

to find the SET mode.

7. Press Set.

(Only for MFC 6550MC/ 7550MC)

1.FAX

2.PRINTER

1.FAX

6.TEL OPTIONS

6.DISTINCTIVE

DISTINCTIVE:OFF

SELECT { } & SET

DISTINCTIVE:SET

6.DISTINCTIVE

8. Press Stop.

NOTE: The display should say D/R SET

MODE. Also, the answer mode lights will flash. You must now wait for someone to call the distinctive ringing fax number.

9 . When the phone rings, listen carefully to

check that the ringing pattern is the one you want to register. If it is,

wait (at least

two ring cycles) until the display says PICK UP TO SET. Then pick up the fax handset.

. Press Start to set.Check that the display

says REGISTERED. (If the other number was called, press Stop to cancel.)

. Press Start again to receive the incoming

fax, or if the call is a voice call, talk into the handset.

D/R SET MODE ONLINE

PICK UP TO SET

Receive FAX

START TO SET

STOP TO CANCEL

REGISTERED

TELEPHONE/FAX ONLINE

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RECEIVING F AXES AND OTHER CALLS

After you complete this one-time setup:

1. The Distinctive Ringing function automatically will be changed from SET to ON. Set the answer mode based upon your needs.

2. Be sure to have a friend call you on correctly.

3. If you do not complete this function by pressing Start key to register a number, your machine will stay in D/R SET MODE. So, if you decide must repeat Steps 1~8 and in Step 6 change the mode to OFF.

both numbers to test that everything is set up

DISTINCTIVE RINGING

not to register a number, you

How to Turn the Distinctive Ringing Function ON or OFF

The distinctive ringing function is designed to accommodate the distinctive ringing service (a telephone service that provides you with multiple numbers, each with a distinctive ring pattern, on one line). You can change the distinctive ringing function setting to ON or OFF as needed number in the function called Setting the Distinctive Ringing Function. To change the setting, repeat Steps 1~8 above; Step 6 is where you can select either ON or OFF.

after you have registered the distinctive ringing

E) CALLER ID

What is Caller ID?

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number (or name in certain states) as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’s memory.

NOTICE

To get the Caller ID Service: apply for the Caller ID service at your local telephone company.

The type of service varies from state to state and is determined by your telephone company. Your particular service may display only the caller’s phone number or the caller’s number and/or name.

Advantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.

At Home

Residential customers can protect themselves from unwanted calls.

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Brother MFC 6550MC, MFC 7550MC User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual